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HomeMy WebLinkAbout11/12/1980 Adjourned Meeting ADJOURNED MEETING - BUDGET REVIEW _7 9 November 12, 1980 The City Council met in'session on this date at 3:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Carmichael, Bruce Crest, Shirley Doty and Don Hinman. Cbuncil member Lynn Buchanan present after 3:20 p.m. Mayor Edmondson announced that this meeting was scheduled for the purpose of studying the budget. 1. EQUIPMENT RENTAL/GARAGE DIVISION City. Manager -Zais Commented that this Division has been particularly impacted by inflation. and rising costs of energy. Willis White, Director of Public Works, stated that the a 3.5% decrease from 1980 as far as expenditures are concerned and revenues are down by about 3.8%. He briefly explained the function of the various service units and briefly reviewed the budget forecast for 1981. Discussion followed on the intent of the equipment rental program; and the City Manager gave a brief history of its inception. (Council member Buchanan present after 3:20 p.m.) Mr. White explained the increase in the facility maintenance budget is due to inflation of utility costs. Council member Hinman inquired if an energy and conservation audit had been performed at the City Shops Complex or if one is being contemplated. He mentioned that the State Energy Office has seminars to train people to do an energy audit. Referring to the fleet maintenance service unit 634, Mr. White recommended a reorganization to create a Shop Supervisor and delete a Mechanic I position. He explained the current organization in the fleet maintenance division, reporting that the Mechanic II positions are also functioning as Shop Supervisors and he is requesting a Shop Supervisor in order to utilize the Mechanic II's for repair work. Concern was expressed by the Council regarding this request, questioning the need for another management position. Discussion then followed on the position of Budget Analyst; several Council members stating that possibly that position should be under the Finance Department. City Manager Zais stated that that position could be part cf the Finance Department, however, Public Works would then pay their share for that service. City Manager Zais recapped the discussion, stating that Council would like to continue the Mechanic I position, pethaps downgrading a Mechanic II to fill that position and reclass a Mechanic II to do a Shop Supervisor role, and transfer the Budget Analyst to the Finance Department, if that position is needed. Council member Hinman suggested listing the energy audit items as a separate item in the budget. City Manager Zais stated that the computer printouts can not provide that information, but it can be hand calculated. Mr. Zais commented that the 1980 expenditures for fuel will exceed the budget and the short fall will be made up by carry over funds. Mr. White reviewed the narrative for the replacement reserves service unit 636. Following discussion on the departments and equipment in the equipment rental program, City Manager Zais stated he could provide the Council with the criteria replacement schedule. 2. TRANSIT Council member Hinman stated that since the sales tax for transit operations has passed, perhaps Council should make a special effort, maybe via a Council Committee, to examine What we want to do with the Transit system in the next four to five years. Mayor Edmondson suggested that this idea be considered When the Transition Plan is discussed. Mr. White distributed a memo dated 11/10/80 regarding the Transit Division 1981 and 1982 cash flow. He reviewed Alternative B in the memo. Council members then discussed the personnel in this division; questioning the increase of Transit Operators When there isn't any increase in service. Dan Newton, Transit Manager, explained that there was a change in the bus routes last July and additional Transit Operators were hired at that time, 130 ADJOURNED MEETING - BUDGET REVIEW November 12, 1980 which was not reflected in the 1980 budget. Mr. White comnented that he is requesting an inter-fund loan for the Transit Division at the beginning cf the year because the funds from the sales tax do not come until April. Council member Hinman requested that the information on cost per passenger carried be given under the performance indicator. Mayor Edmondson stated that Council may want to have another meting regarding Council member Hinman's suggestion and on the Transition Plan. The meeting was adjourned at the 2 r of . :25 p.m. READ AND CERTIFIED ACCURATE BY r DATE s , L ` ila DATE /1-24 COUNCIL MEMBER ATTEST: I ' , "12 , , . CITY 4.7; RK f MAYOR 1