HomeMy WebLinkAbout11/13/2018 00 Distributed at the Meeting - 2019 Revised Preliminary Budget20
CITY OF
Yakima
November 1, 2018
9 Revised
Preliminary
Budget
TRANSMITTAL
Memorandum
Date: November 1, 2018
To: The Honorable Mayor and Members of City Council
From: Cliff Moore, City Manager
Ana Cortez, Assistant City Manager
Steve Groom, Director of Finance & Budget
Subject: 2019 Revised Preliminary Budget
Attached is the 2019 Revised Preliminary budget for Council consideration which incorporates all the direction
given by Council during the October Budget Study Sessions. This document presents a balanced General Fund
(001) where revenues exceed expenditures. Fund 001 shows revenues of $63.8 million and expenditures of $63.5
million. The excess in revenues allows a transfer of $335,457 towards reserves. The $63.5 million in expenditures
includes a $380,000 contribution to Fund 514 - Workers Compensation. Staff will continue to closely monitor Fund
514 and will periodically report progress in meeting policy level revenues.
The overall budget shows $246.8 million in revenues and $252.8 million in expenditures. The difference between
the revenues and expenditures is ($5,975,430). This difference includes funds that have adequate fund balances and
on-going revenues to cover expenditures.
The 2019 Budget shows a 12.3% reserve which is a .5% increase from its 2018 level of 11.8%.
The chief objectives of the 2019 budget are:
1- Achieve a balanced revenue and expenditure General Fund (Fund 001) despite an initial projected deficit of
$786,000.
2- Achieve saving towards restoration of the General Fund's 16.7% reserve target, currently below policy level.
3- Accomplish strategic priorities such as:
a) $990,000 for the Clean City Initiative to address community cleanup and city-wide refuse removal.
b) $307,000 preserved in the budget to keep the pool at Lion's Park open.
c) Increase resources to Parks maintenance, traffic calming, street improvement, bilingual
communications and domestic violence intervention.
d) Close funding shortage in Fund 514 - Workers Compensation.
With much conviction and courage, the City Council adopted a number of measure to reduce expenditures and to
increase revenues for the General Fund (Fund 001).
2019 City of Yakima Budget -1
EXPENDITURE REDUCTION MEASURES
• $45K - Quality of Life
• $30K - Council savings
• $8K - Firefighting Reserve
• $144K - Transportation and miscellaneous
• $664K - Salary Savings. Elimination of seven positions (2 in FD and 5 in PD. Of these, 5 are vacant.
FEMA confirmed that elimination of FD position was allowable.
REVENUE ENHANCEMENT MEASURES
• Identify non General Fund sources: REET, CDBG, fees
• $355K new utility tax revenues (excluding Clean City Program utility tax revenue which is reinvested
in CCP and lowers fee from $2.75 to $2.60).
These steps not only helped us accomplish the stated goals, but they have also added resources in a number of
strategic areas:
1. Economic Development
• Yakima County Development Association (YCDA)
• Convention Center Expansion
2. Public Safety
• Traffic Calming
• Clean City Program
• Alley Paver
• Utilities
• Additional Domestic Violence Victim Advocate, Parks, Streets and Bilingual Community Relations
FTE's
3. Healthy Communities: Children and Youth
• Fire , Parks, YKM
• Community Centers: Maintenance and Capital Improvements
• YPAL and OIC: $105,000/year for programs
4. Financial Priorities
• Workers Comp Internal Fund
• Reserves
The following chart depicts the City's General Government (001, 003, & 612) reserve balances and their percent of
expenditures from 2016 and 2017, as estimated for 2018 and as projected for 2019.
General Government
RESERVE BALANCES
GENERAL GOVERNMENT FUNDS (001, 003 & 612)
2018
2016 2017 Year End 2019
Actual Actual Estimate Projected Change
Beginning Fund Balance $ 8,172,676 $ 9,102,708 $ 9,636,004 $ 10,728,873
Revenues 75,364,232 79,315,614 78,667,979 78,530,580 (0.2)%
Expenditures 74,434,200 78,782,318 77,575,111 78,280,453 0.9 %
Ending Fund Balance $ 9,102,708 $ 9,636,004 $ 10,728,873 $ 10,979,001 2.3 %
Reserve as a % of Expenditures
12.2% 12.2% 13.8% 14.0%
2 - 2019 City of Yakima Budget
The General Government operating reserves are currently less than the City's financial management goal of 16.7%,
and throughout the budget study sessions the City has demonstrated commitment to the goal of fiscal sustainability
by working to rebuild reserves. This 2019 Budget shows progress of approximately $250,000 toward this goal and
extends this commitment of careful budgetary management throughout the coming year, to end 2019 in a stronger
fiscal position. The numbers in this document have been updated, based on Council direction through October 31,
2018.
Citywide Budget
The following chart summarizes the total city budget, including estimated beginning fund balances, revenues,
expenditures and ending balances.
General Fund (001, 003 & 612)
Parks and Recreation
Street & Traffic Operations
General Government Subtotal
Other Governmental Operating Funds
Government Capital Funds
Enterprise Operating Funds
Enterprise Capital Funds
Internal Service Funds
Employee Benefit Reserve
Risk Management Reserves
Debt Service & Agency Funds
Total
2019 FINAL BUDGET SUMMARY
Estimated
2019 Beg
Fund Balance
2019
Projected
Revenues
$ 9,491,963
376,460
860,450
$ 67,488,258
5,259,740
5,782,582
2019
Proposed
Expenditures
$ 67,092,263
5,169,394
6,018,795
Increase in
(Decrease in)
Reserves
Estimated
2019 Ending
Balance
$ 395,995 $ 9,887,958
90,346 466,806
(236,213) 624,237
10,728,873
5,214,031
10,793,519
12,787,912
32,101,983
3,136,968
1,096,735
1,662,808
2,820,835
78,530,580
13,620,789
39,203,961
61,280,623
19,892,710
6,131,579
16,388,226
4,345,936
7,493,200
78,280,453
13,588,477
38,538,004
62,820,442
24,505,154
7,229,358
16,128,416
4,292,504
7,480,225
250,128
32,312
665,957
(1,539,819)
(4,612,444)
(1,097,779)
259,810
53,432
12,975
10,979,001
5,246,343
11,459,476
11,248,093
27,489,539
2,039,189
1,356,545
1,716,240
2,833,810
$ 80,343,664 $ 246,887,604 $ 252,863,033 $ (5,975,428) $ 74,368,236
Fund balances in non -General Government funds are projected to decrease overall, primarily in Utility and Capital
funds with new and ongoing projects. It is customary for these funds to accumulate reserves for the purpose of
upcoming expenditures toward new equipment and facility improvements.
Capital Improvements
The 2019 Budget includes capital investment expenditures of $38.5 million to address various needs in plant,
equipment and infrastructure replacement and refurbishment. These capital improvements and expenditures are
accounted for in the City's capital funds and the equipment replacement portion of the Equipment Rental &
Replacement fund. As in previous years, some major projects were budgeted in prior years and have been carried
forward. Some projects included in these totals will not be completed in 2019 and will be carried forward into
future years. Please refer to the Major Policy Considerations section for the new projects and equipment included
in the 2019 Budget.
Major Policy Considerations
The following section shows policy issues that Council requested action on or approved during the 2019 Budget
sessions.
Policy #1 - New Business Models No Impact
Council requested further information regarding the creation of a Fire District / Authority for discussion in the
coming year.
2019 City of Yakima Budget - 3
Policy #2 - Consideration of Structural Adjustments No Impact
Further information regarding changes or adjustments in benefits and salaries, and take home vehicles was
requested. This item was referred to a future executive session.
Policy #3 - Deficit Elimination Options/Positions $899,307
The items approved for this policy are listed below, with anything at the end of the budget process designated to go
towards the deficit. Further information regarding options for Lions pool were requested for follow-up.
Fund General Fund Amount
001 Remove 4th of July funding $ (20,000)
001 Remove Battle of the Bands funding (5,000)
001 Remove Cinco de Mayo funding (20,000)
001 Reduce Transportation & Miscellaneous costs (144,265)
001 Council savings (30,000)
001 Remove Firefighter Reserves (8,000)
001 General Fund position deletions, upgrades & transfers (net) (664,307)
General Fund Total $ (891,572)
Policy #4 - Council Priorities $1,637,000
The items below were approved by Council to move forward with in the 2019 budget.
Fund Item Amount
123 YCDA Funding (from $33,000 to $50,000 General Fund) $ 17,000
342 Traffic Calming Project (Real Estate Excise Tax) 130,000
Misc Clean City Project (fee to Refuse accounts) 990,000
442 Alley Paver Project (Stormwater) 500,000
$ 1,637,000
Policy #5 - Ad Valorem/Levy Lid Lift No Impact
City Council opted to move forward on this item by requesting further information regarding the Levy Lid lift.
Policy #6 - Franchise Fees No Impact
After reviewing the information presented, City Council decided that further study regarding recycling and
commercial collection in relation to Franchise Fee's would be required.
Policy #7 - Stormwater Utility Tax Increase $355,000
Council approved the increase to the Stormwater utility tax from 6% to 15% to be consistent with other utilities.
Policy #8 - Fee Equation Future Benefit
A policy regarding an equitable equation for City services to other governmental agencies was adopted by City
Council, to be updated each spring. This policy is equal to Hourly Wage + Benefits + 15% City Support +2.5%
Technology + 2.5% Equipment.
Policy #9 - Parks & Recreation Fees Future Benefit
Parks & Recreation Fees were updated at Council request to be driven by Council values.
1. Minimize impact on youth, children and low income families
2. Increase fees for regional use
3. Fair reimbursement to the City with regards to use and maintenance
4. Gradual changes
4 - 2019 City of Yakima Budget
Policy #10 - Fire Fees $37,000
Fire fees were adopted for services provided by the Fire department to cover items such as stand-by Firefighters,
Fire and rescue vehicles and equipment.
Policy #11 - Clean City Program $989,672
A Clean City Program was approved by City Council. This program was created to address a variety of issues that
impact the garbage, illegal dumping and general appearance of the community. For further information, see the
Clean City Program narrative in City Administration (General Fund expenses) and in the Public Works section in
the Refuse Operating Fund (471). This program is to be funded by a Utility Services fee.
Policy #12 - Yakima Airport Fees $10,030
City Council adopted new Airport fees, which was inclusive of Landing fees and terminal building, aeronautical
and Commercial ground leases.
Policy #13 - Parking Fees No Impact
City Council agreed to set up a study session to follow up on the possibility of installing parking meters later in the
year.
Policy #14 - Vacant Property Registration No Impact
It was agreed the Economic Development Committee will further investigate a registration process that would
ensure the availability of information about vacant properties and that the properties meet minimum standards of
maintenance.
Policy #15 - Convention Center Capital Facility Plan Update
Council provided directions November 6th, 2018 to move forward with the Convention Center expansion at
approximately $12.5 million from the PFD and Hotel/Motel tax revenues.
Policy #16 - Utility Rate Increases $897,105
The items below were approved by City Council in their 2019 budget sessions. Note: See Policy #7 for the
Stormwater utility tax increase.
Department Department Information 2019 Change
Stormwater Base rate: 2.5% each year 2019-2022 $ 94,300
Wastewater Strong Waste: 4.2% in 2019, 2.4% each year 2020-2022 37,444
Base rate: 3.0% 2019-2022 557,879
Pretreatment: 17.0% in 2019, 4.3% 2020-2022 140,182
Irrigation Irrigation - 5.5% each year: 2019-2022 67,300
$ 897,105
Policy #17 - Alley Paver Project - Stormwater $500,000
City Council approved a project to pave the east/west gravel alley between Folsom Ave. and Fruitvale Blvd. and
from 16th to 6th Ave. to be funded through Stormwater Capital.
Policy #18 - Fund Two Streets Positions $176,545
The creation of two new FTE's in Streets funded by the Transportation Benefit District (TBD) was approved by
Council.
2019 City of Yakima Budget - 5
General Fund
$67,092263
26.5"i_
Debt Service & Agency
$7,480,225
Risk Management
$4,292,504
2019 EXPENDITURE BUDGET BY FUND
Streets & Traffic
56018,795
2.4%
Park,
55,169,394
2.) ,
Government Operating
$13,588,477
Capital Improvement
38,538,004
15.2^,
Employee
Benefit
S16,128,416
6.4`;
Enterprise Capital
Internal Service S24 505,154
57,229,358 9
General Fund
$67,488,258
27.
2019 REVENUE BUDGET BY FUND
Streets & Tr,iffie
55,782,582
2.3
Parks
$5,259,740
2.1`?
Government Operating
513,620,789
Enterprise Operating
562,820,442
24.8"..4,
Capital Improvement
$39,203,961
15.9".:i,
Debt Service & Agency
$7,493,200
3.0%
Employee Benefit
Risk Management
$4,345,936
1.8
9416,388,226
Internal Service
56,131,579
2.5'3„
Enterprise Capita
$19,892,710
Enterprise Operatic
$61,280,623
24.tS io
6 - 2019 City of Yakima Budget
Appendix 1
Revised Preliminary Budget
BUDGET BY FUNCTIONAL
GROUPING
2019 City of Yakima Budget - 7
Expenditures
2019 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2017
Actual
Expenditures
2018
Amended
Budget
2018
Year -End
Estimate
2019
Proposed
Expenditures
2019
vs 2018
Est
General Government
City Management
Indigent Defense
City Council
Clean City Program
City Clerk/Records
Human Resources
Legal
Municipal Court
Planning
Code Administration
City Hall Facility
Economic Development
Police
Fire
Information Technology
Intergovernmental
Transfers
Contingency
Financial Services
State Examiner
Police Pension
Firemen's Relief & Pension
Utility Services
Parking
Purchasing
Engineering
Total General Fund
Parks & Recreation
Street & Traffic Operations
Total General Government Funds
$ 395,581
1,021,792
253,907
636,541
613,633
1,616,593
1,439,477
577,096
1,783,601
550,676
595,405
28,657,996
13,436,007
3,521,662
156,361
4,187,350
1,553,313
127,883
815,405
1,126,446
1,570,958
156,750
557,489
660,751
$ 434,550
1,050,000
262,650
675,267
763,825
1,686,272
1,585,265
629,748
1,926,299
533,319
514,138
29,388,534
14,080,858
3,523,653
160,372
3,952,540
1,651,963
130,000
927,497
1,229,483
1,829,146
178,783
624,773
730,903
$ 434,548
1,050,000
266,542
725,267
763,565
1,686,879
1,578,629
632,747
1,926,297
533,316
436,213
29,358,529
14,080,858
3,523,653
162,412
1,763,060
650,000
1,651,963
130,000
929,497
1,229,483
1,816,173
176,582
624,771
704,751
$ 573,734 32.0 %
1,050,000
275,686 3.4 %
64,000 n/a
717,207 (1.1)%
768,113 0.6 %
1,934,254 14.7 %
1,711,215 8.4 %
693,835 9.7 %
1,845,683 (4.2)%
602,352 12.9 %
253,243 (41.9)%
30,306,349 3.2 %
14,327,566 1.8 %
3,738,248 6.1 %
162,689 0.2 %
2,143,060 21.6 %
250,000 (61.5)%
1,787,366 8.2 %
130,000
929,497
1,216,963
0/0
186,854
646,038
778,311
66,012,673
68,469,838
66,835,735
67,092,263
5,473,986
7,295,657
5,626,305
5,441,133
4,944,555
5,794,821
5,169,394
6,018,795
$ 78,782,316
$ 79,537,276
$ 77,575,111
$ 78,280,452
0/0
0/0
(1.0)%
(100.0)%
5.8 %
3.4 %
10.4 %
0.4 %
4.5 %
3.9 %
0.9 %
8 - 2019 City of Yakima Budget
Revenues
2019 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2019 Estimated Increase
2019 Beginning Ending (Decrease)
Projected Fund Fund In Fund
Revenue Balance Balance Balance
General Fund $ 67,488,258 $ 9,491,963 $ 9,887,958 $ 395,995
Parks & Recreation 5,259,740 376,460 466,806 90,346
Street & Traffic Operations 5,782,582 860,450 624,237 (236,213)
Total General Government Funds $ 78,530,580 $ 10,728,873 $ 10,979,001 $ 250,128
2019 City of Yakima Budget - 9
Expenditures
2019 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2017
Actual
Expenditures
2018
Amended
Budget
2018
Year -End
Estimate
2019
Proposed
Expenditures
2019
vs 2018
Est
Other Governmental Operating Funds
Economic Development
Community Development
Community Relations
Cemetery
Emergency Services
Public Safety Communications
Police Grants
Downtown Improvement District
Trolley (Yakima Interurban Lines)
Front St Business Impr Area
Tourist Promotion (Cony Ctr)
Capitol Theatre
PFD Revenue -Convention Center
Tourist Promotion Area
PFD Revenue -Capitol Theatre
Total Other Governmental Operating Funds
Government Capital Funds
Arterial Street
C.B.D. Capital Improvement
Capitol Theatre Construction
Yakima Rev Development Area
Parks & Recreation Capital
Fire Capital
Law & Justice Capital
Public Works Trust Construction
REET 2 Capital Construction
Street Capital Fund
Convention Center Capital Impr
Cum. Reserve for Capital Impr
Total Government Capital Funds
$ 118,550
1,529,075
556,399
279,792
1,425,736
3,718,397
326,400
94,811
22,282
3,500
1,659,678
443,278
730,051
662,949
661,400
$ 116,400
3,121,636
640,098
268,602
1,411,607
4,289,986
406,648
188,127
31,699
3,500
1,731,163
436,587
733,213
707,200
661,400
$ 116,400
3,121,623
630,135
269,571
1,385,134
4,138,125
404,777
188,127
31,699
3,500
1,677,413
441,587
733,213
675,000
661,400
$ 133,400
1,509,331
673,519
297,153
1,357,829
4,427,779
417,918
193,924
31,699
3,500
1,768,274
442,356
958,395
690,000
683,400
14.6 %
(51.6)%
6.9 %
10.2 %
(2.0)%
7.0 %
3.2 %
3.1 %
5.4
0.2
30.7
2.2
3.3
0/0
0/0
0/0
0/0
0/0
0/0
0/0
$ 12,232,298 $ 14,747,866 $ 14,477,704 $ 13,588,477 (6.1)%
$ 1,247,080 $ 4,902,457 $ 1,342,420 $ 12,077,639 799.7 %
42,278 10,838,560 2,836,060 10,838,560 282.2 %
104,743 60,000 15,000 60,000 300.0 %
1,765,377 11,500,142 1,525,445 11,500,142 653.9 %
1,921,335 8,224,810 8,291,128 (100.0)%
1,189,526 80,000 80,000 80,000 - %
823,093 695,000 633,875 570,000 (10.1)%
510,965 476,495 476,496 858,583 80.2 %
700,453 777,646 777,646 779,315 0.2 %
95,775 550,000 3,975,156 726,545 (81.7)%
241,209 549,560 466,560 1,013,600 117.2 %
332,565 10,000 150,813 33,620 (77.7)%
$ 8,974,399 $ 38,664,670 $ 20,570,599 $ 38,538,004 87.3 %
10 - 2019 City of Yakima Budget
Revenues
2018 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2019
Projected
Revenue
Other Governmental Operating Funds
Economic Development
Community Development
Community Relations
Cemetery
Emergency Services
Public Safety Communications
Police Grants
Downtown Improvement District
Trolley (Yakima Interurban Lines)
Front St Business Impr Area
Tourist Promotion (Cony Ctr)
Capitol Theatre
PFD Revenue -Convention Center
Tourist Promotion Area
PFD Revenue -Capitol Theatre
Total Other Governmental Operating Funds
Government Capital Funds
Arterial Street
C.B.D. Capital Improvement
Capitol Theatre Construction
Yakima Rev Development Area
Parks & Recreation Capital
Fire Capital
Law & Justice Capital
Public Works Trust Construction
REET 2 Capital Construction
Street Capital Fund
Convention Center Capital Impr
Cum. Reserve for Capital Impr
Total Government Capital Funds
2019 Estimated
Beginning
Fund
Balance
Ending
Fund
Balance
$ 119,356 $ 46,681
1,681,434 949,128
659,600 736,865
298,500 97,178
1,412,809 110,463
4,209,740 270,794
430,000 1,139,503
200,340 111,689
31,704 20,957
3,735 390
1,773,250 379,303
452,720 17,151
946,000 1,008,162
690,350 79,850
711,250 245,917
$ 32,638
1,121,231
722,945
98,525
165,443
52,755
1,151,585
118,105
20,961
625
384,279
27,515
995,767
80,200
273,767
Increase
(Decrease)
In Fund
Balance
$ (14,043)
172,103
(13,920)
1,347
54,980
(218,039)
12,082
6,416
4
235
4,976
10,364
(12,395)
350
27,850
$ 13,620,788 $ 5,214,031 $ 5,246,341 $ 32,310
$ 10,789,713 $ 2,411,724
10,821,250 573,062
60,000 147,791
13,000,000 1,168,680
432,259
163,000 500,984
586,450 290,551
1,231,948 2,644,263
1,147,500 811,508
600,000 423,035
759,100 922,054
45,000 467,608
$ 1,123,799
555,752
147,791
2,668,538
432,259
583,984
307,001
3,017,628
1,179,692
296,490
667,554
478,988
$ (1,287,925)
(17,310)
1,499,858
83,000
16,450
373,365
368,184
(126,545)
(254,500)
11,380
$ 39,203,961 $ 10,793,519 $ 11,459,476 $ 665,957
2019 City of Yakima Budget -11
Expenditures
2019 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2017
Actual
Expenditures
2018
Amended
Budget
2018
Year -End
Estimate
2019
Proposed
Expenditures
2019
vs 2018
Est
Enterprise Operating Funds
Airport Operating Fund
Stormwater Operating
Transit
Refuse
Wastewater Operating
Water Operating
Irrigation Operating
Total Enterprise Operating Funds
Enterprise Capital Funds
Airport FAA
Stormwater Capital
Transit Capital Reserve
Wastewater Facilities Capital Rsv
Wastewater Construction
Water Capital
Wastewater Capital
Irrigation Capital
Total Enterprise Capital Funds
Internal Service Funds
Equipment Rental
Environmental Fund
Public Works Administration
Total Internal Service Funds
Employee Benefit Reserves
Unemployment Compensation
Employees Health Benefit
Workers' Compensation
Wellness/EAP Fund
Total Employee Benefit Reserves
Risk Management Reserve
Risk Management
Total Risk Management Reserve
$ 1,236,388
3,226,069
8,470,875
6,674,363
21,640,656
9,865,200
1,786,666
$ 1,278,178
3,251,193
9,682,563
7,193,658
23,896,493
10,450,868
1,802,753
$ 1,323,523
3,541,975
9,055,719
7,193,658
23,578,405
10,480,239
1,800,962
$ 1,390,426
4,107,469
9,501,399
8,397,819
25,312,547
10,362,553
1,876,529
$ 52,900,217 $ 57,555,706 $ 56,974,481 $ 60,948,742
5.1 %
16.0 %
4.9 %
16.7 %
7.4 %
(1.1)%
4.2 %
7.0 %
$ 1,190,622 $ 3,884,193 $ 2,624,193 $ 4,810,000 83.3 %
941,617 2,450,000 1,527,547 3,085,000 102.0 %
2,143,485 500,000 500,000 1,270,000 154.0 %
193,162 1,250,000 415,000 1,250,000 201.2 %
3,067,568 5,560,000 5,034,563 3,560,000 (29.3)%
577,489 1,696,500 523,450 2,135,000 307.9 %
9,212 2,950,000 950,000 3,025,000 218.4 %
352,416 8,367,542 442,542 5,370,154 n/a
$ 8,475,571 $ 26,658,235 $ 12,017,295 $ 24,505,154 103.9 %
$ 4,745,892
542,431
1,233,464
$ 4,746,938
422,950
1,254,593
$ 4,705,746
422,950
1,211,092
$ 5,748,157 22.2 %
222,950 (47.3)%
1,258,251 3.9 %
$ 6,521,787 $ 6,424,481 $ 6,339,788 $ 7,229,358 14.0 %
$ 553,640
11,875,549
2,154,260
62,432
$ 182,706
12,961,129
1,821,376
76,900
$ 182,406
12,556,443
2,177,370
76,909
$ 188,629 3.4 %
13,649,443 8.7 %
2,223,444 2.1 %
66,900 (13.0)%
$ 14,645,881 $ 15,042,111 $ 14,993,128 $ 16,128,416 7.6 %
$ 3,516,409 $ 4,021,304 $ 3,782,174 $ 4,292,504 13.5 %
$ 3,516,409 $ 4,021,304 $ 3,782,174 $ 4,292,504 13.5 %
12 - 2019 City of Yakima Budget
Revenues
2019 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2019
Projected
Revenue
Enterprise Operating Funds
Airport Operating Fund
Stormwater Operating
Transit
Refuse
Wastewater Operating
Water Operating
Irrigation Operating
Total Enterprise Operating Funds
Enterprise Capital Funds
Airport FAA
Stormwater Capital
Transit Capital Reserve
Wastewater Facilities Capital Rsv
Wastewater Construction
Water Capital
Wastewater Capital
Irrigation Capital
Total Enterprise Capital Funds
Internal Service Funds
Equipment Rental
Environmental Fund
Public Works Administration
Total Internal Service Funds
Employee Benefit Reserves
Unemployment Compensation
Employees Health Benefit
Workers' Compensation
Wellness/EAP Fund
Total Employee Benefit Reserves
Risk Management Reserve
Risk Management
Total Risk Management Reserve
$ 1,396,565
4,048,770
9,562,225
8,268,523
23,930,740
10,343,000
1,859,100
2019 Estimated
Beginning
Fund
Balance
Ending
Fund
Balance
$ 80,082
1,020,279
3,147,583
1,016,205
5,076,441
1,499,504
947,819
$ 86,222
961,581
3,208,408
886,909
3,694,634
1,479,950
930,389
Increase
(Decrease)
In Fund
Balance
$ 6,140
(58,698)
60,825
(129,296)
(1,381,807)
(19,554)
(17,430)
$ 59,408,923 $ 12,787,913 $ 11,248,093 $ (1,539,820)
$ 4,987,150
1,200,000
1,462,000
1,000,000
2,900,000
565,000
501,500
7,277,060
$ 569,849 $ 746,999
4,267,773 2,382,773
6,080,664 6,272,664
3,352,165 3,102,165
4,862,143 4,202,143
5,392,242 3,822,242
3,487,303 963,803
4,089,842 5,996,748
$ 177,150
(1,885,000)
192,000
(250,000)
(660,000)
(1,570,000)
(2,523,500)
1,906,906
$ 19,892,710 $ 32,101,981 $ 27,489,537 $ (4,612,444)
$ 4,746,378
145,000
1,240,201
$ 6,131,579
$ 221,343
14,189,179
1,877,704
100,000
$ 16,388,226
$ 4,345,936
$ 4,345,936
$ 2,412,327 $
308,106
416,535
1,410,548
230,156
398,485
$ (1,001,779)
(77,950)
(18,050)
$ 3,136,968 $ 2,039,189 $ (1,097,779)
$ 162,044 $
1,499,389
(586,505)
21,807
194,758
2,039,124
(932,245)
54,907
$ 32,714
539,735
(345,740)
33,100
$ 1,096,735 $ 1,356,544 $ 259,809
$ 1,662,808 $ 1,716,240
$ 1,662,808 $ 1,716,240
$ 53,432
$ 53,432
2019 City of Yakima Budget -13
Expenditures
2019 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2017 2018 2018 2019 2019
Actual Amended Year -End Proposed vs 2018
Expenditures Budget Estimate Expenditures Est
Debt Service
Public Facility District
PFD Debt Service $ 1,029,213 $ 1,029,850 $ 1,029,850 $ 1,030,925 0.1 %
General Obligation
Misc LTGO Bonds 3,320,582 3,095,992 6,436,786 3,535,614 (45.1)%
1996 LTGO Bonds 425,465 425,265 425,265 349,070 (17.9)%
Utility Bonds
2008 Water Bond $ 227,917 $ 231,000 $ 231,000 $ (100.0)%
2008 Wastewater Bond 386,510 413,813 413,813 415,063 0.3 %
2004 Irrigation Bond 263,094 321,341 321,341 320,154 (0.4)%
2003 Wastewater Bond 1,118,583 1,165,300 1,165,300 1,162,400 (0.2)%
Total Debt Service $ 6,771,364 $ 6,682,561 $ 10,023,355 $ 6,813,226 (32.0)%
Trust and Agency Funds
YakCorps Agency Fund $ — $ 655,000 $ 655,000 $ 655,000
Cemetery Trust 12,000 12,000 12,000 12,000
Total Trust and Agency Funds $ 12,000 $ 667,000 $ 667,000 $ 667,000
0/0
0/0
0/0
Total City Budget $ 192,832,242 $ 250,001,212 $ 217,420,633 $ 252,863,033 16.3 %
14 - 2019 City of Yakima Budget
Revenues
2019 FINAL BUDGET BY CITY FUNCTIONAL GROUPING
2019 Estimated Increase
2019 Beginning Ending (Decrease)
Projected Fund Fund In Fund
Revenue Balance Balance Balance
Debt Service
Public Facility District
PFD Debt Service $ 1,025,795 $ 165,513 $ 160,383 $ (5,130)
General Obligation
Misc LTGO Bonds 3,535,614
1996 LTGO Bonds 353,750 76,157 80,837 4,680
Utility Bonds
2008 Water Bond 365,047 365,047
2008 Wastewater Bond 415,488 (22,710) (22,285) 425
2004 Irrigation Bond 320,154 (26,100) (26,100)
2003 Wastewater Bond 1,163,400 1,579,632 1,580,632 1,000
Total Debt Service $ 6,814,201 $ 2,137,539 $ 2,138,514 $ 975
Trust and Agency Funds
YakCorps Agency Fund $ 655,000 $ — $ $
Cemetery Trust 24,000 683,296 695,296 12,000
Total Trust and Agency Funds $ 679,000 $ 683,296 $ 695,296 $ 12,000
Total City Budget $ 246,887,603 $ 80,343,665 $ 74,368,234 $ (5,975,431)
2019 City of Yakima Budget -15
16 - 2019 City of Yakima Budget
Appendix 2
Revised Preliminary Budget
REVENUES BY CATEGORY
2019 City of Yakima Budget -17
REVENUES BY CATEGORY
2019 Revised Preliminary Budget
General
Fund
Other
Funds
Total
Revenue
310 Taxes
311 General Property Taxes $ 10,557,065 $ 8,616,843 $ 19,173,908
313 Retail Sales and Taxes 21,758,510 9,461,055 31,219,565
314 Utility Taxes 8,593,729 8,593,729
316 Business Taxes 10,433,936 760,500 11,194,436
317 Excise Taxes 1,092,690 3,009,000 4,101,690
318 Other Operating Assessments 690,000 690,000
319 Penalty & Interest Delinquents
Total 52,435,930 22,537,398 74,973,328
320 Licenses and Permits
321 Business Licenses and Permits 599,384 599,384
322 Non -business Licenses and Permit 902,850 1,275,430 2,178,280
329 Non -business Licenses and Permit
Total 1,502,234 1,275,430 2,777,664
330 Intergovernmental Revenues
331 Federal Grants - Direct 227,066 7,364,212 7,591,278
332 Federal Entitlements 201,000 201,000
333 Federal Grants - Indirect 9,130 4,198,477 4,207,607
334 State Grants 255,000 5,557,710 5,812,710
335 State Shared
336 In Lieu and Impact Payments 2,303,469 2,345,104 4,648,573
337 Grants from Local Units 5,918 1,400,000 1,405,918
338 Intergovernmental Revenues 1,091,575 7,698,114 8,789,689
339 ARRA Grants
Total 3,892,158 28,764,617 32,656,775
340 Charges for Services
341 General Government 499,280 386,500 885,780
342 Security of Persons and Property 2,126,865 120,050 2,246,915
343 Physical Environment 54,000 43,490,535 43,544,535
344 Transportation 1,529,670 1,529,670
345 Economic Environment 486,000 20,600 506,600
347 Culture and Recreation 854,950 854,950
348 Internal Service Fund Sales and Services 3,679,888 3,679,888
349 Other Interfund/Department Charges 3,889,792 2,411,700 6,301,492
Total 7,055,937 52,493,893 59,549,830
18 - 2019 City of Yakima Budget
REVENUES BY CATEGORY
2019 Revised Preliminary Budget
General
Fund
Other
Funds
Total
Revenue
350 Fines and Forfeits
353 Traffic Infraction Penalties 1,500,000 1,500,000
354 Parking Infraction Penalties 41,000 41,000
355 Criminal Traffic Misdemeanors 218,000 218,000
356 Criminal Non -traffic Penalties 65,000 65,000
357 Criminal Cost Recoupments 115,817 115,817
359 Non -court Fines Forfeitures 100,000 100,000
Total 1,939,817 100,000 2,039,817
360 Miscellaneous Revenues
361 Interest Earnings 563,000 278,552 841,552
362 Rents and Royalties 39,413 1,816,761 1,856,174
363 Penalty and Interest Assessments 62,000 62,000
365 Internal Service Fund 6,481,627 6,481,627
366 Trust and Other Interfund/Dept 13,742,427 13,742,427
367 Contributions - Private Source 3,750 2,817,300 2,821,050
368 Assessment Revenue 4,580,550 4,580,550
369 Other Miscellaneous Revenue 56,020 2,580,434 2,636,454
Total 662,183 32,359,651 33,021,834
370 Proprietary/ Trust Gains (losses) & Other Income
379 Capital Contributions -Others 1,053,177 1,053,177
Total 1,053,177 1,053,177
390 Other Financing Sources
391 Proceeds of General L/T Debt 27,700,000 27,700,000
395 Proceeds of General Fixed Assets 154,500 154,500
397 Operating Transfers -In 12,876,680 12,876,680
398 Insurance Recoveries 84,000 84,000
Total 40,815,180 40,815,180
Total Estimated Revenue 67,488,259 179,399,346 246,887,605
Estimated Beginning Fund Balance (Reserve) 9,491,963 70,851,702 80,343,665
Total Estimated Resources $ 76,980,222 $ 250,251,048 $ 327,231,270
2019 City of Yakima Budget -19
20 - 2019 City of Yakima Budget
BUDGET BY DEPARTMENT
City Administration
Human Resources
Legal
Municipal Court
Finance
Community Development
Police
Fire
Airport
Public Works
2019 City of Yakima Budget - 21
CITY OF Yakima
2019 ORGANIZATIONAL CHART
CITY OF YAKIMA CONSTITUENTS
CITY COUNCIL
CITY MANAGER
Assistant City Manager
Departments
City
Administration
Human
Resources
Legal
Municipal
Court
Finance
Community
Development
Police
Fire
Airport
Public Works
22 - 2019 City of Yakima Budget
CITY ADMINISTRATION
Title Function*/Fund
City Council 110*
City Management 102*
Clean City Program 136*
Indigent Defense 109*
Records/City Clerk 140*
Information Technology 350*
Community Relations 125
Economic Development 250*
Economic Development Fund 123
Downtown Yakima Business Improvement District 161
CBD Capital Improvement 321
Trolley 162
Front Street Business Improvement Area 163
Convention Center/Tourist Promotion 170
Convention Center Capital 370
Tourism Promotion Area 173
Capitol Theatre 171
Capitol Theatre Capital 322
* General Fund Department
2019 City of Yakima Budget - 23
CITY ADMINISTRATION
Organizational Chart as of January 1, 2019
C. MOORE
City Manager
36.00 Positions
C. PRICE
Assistant to the City
Manager
S. CLAAR-TEE
Citv Clerk
RECORDS
DIVISION
4.00 Positions
City Council Clerk
Agenda Preparation and
Council Minutes
Transcription
Central Records
Depository
Voter Registration
Public/Customer Service?
Inquiry
City-wide Records
Management
Pension
J. CARNEY
Information
Technology Manager
INFORMATION
TECHNOLOGY
22.00 Positions
Operate Centralized
Computer & Data
Communications Systems
Analyze, Design, Program
Si Implement New
Computer Software
Applications Systems
Maintain Si Enhance
Existing Application
Systems
Hardware and Equipment
Mapping and GIS
High Volume PrUlfmg
Copying
Document Sr
Bindery Services
R. BEEHLER
Communications &
Public Affairs Director
COMMUNITY
RELATIONS
4.00 Positions
Marketing
Media Relations
Community Outreach
Communications Training
State Si Federal
Legislative Liaison
Administration
Yakima Public Affairs
Channel (Y -PAC)
Yakima Community
Television (YCIV)
Telecommunications
Cable TV
Franchises
A. CORTEZ
Assistant City Manager
Community Relations
Assistant
ECONOMIC
DEVELOPMENT
Economic Development
Funding! Promotion
Promotional
Opportunities,
C. TOPTON
General Dianager
Convention Genter
C„ ROBIN
Exectin.ve Director
Daoitol Theati'e
COOPER
Presidatit St DEO
Vallee Visitors Sr
Bureau
24 - 2019 City of Yakima Budget
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
2019 Council Members
CITY COUNCIL -110
GENERAL FUND
Mayor, Kathy Coffey - District 4
Assistant Mayor, Dulce Gutierrez - District 1
Jason White - District 2
Carmen Mendez - District 3
Kay Funk - District 5
Brad Hill - District 6
Holly Cousens - District 7
DEFINITION
The City Council serves as the legislative body of the City and consists of seven (7) members. The City Council
approves all ordinances, resolutions and contracts of the City. With the advice and assistance of the appointed City
Manager, the Council analyzes proposals to meet community needs, initiates action for new programs and
determines the ability of the City to provide financing for City operations. The Council reviews, modifies and
adopts the annual municipal budget presented by the City Manager, and also reviews and adopts long-range
planning documents prescribed by the Growth Management Act and other state statutes. The Council performs
other miscellaneous duties including appointments to various boards and commissions, liaison with other
governmental bodies, and responses to numerous community groups and constituents.
Function(s): 122 & 123.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
100 Mayor 1.00 1.00 1.00 1.00
150 Assistant Mayor 1.00 1.00 1.00 1.00
200 City Council Member 5.00 5.00 5.00 5.00
Total Personnel 7.00 7.00 7.00 7.00
BUDGET SUMMARY
2018 2018 2019 % Chug
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
122 Legislative $ 194,268 $ 188,730 $ 194,650 $ 199,530 $ 190,686 (4.4)%
123 Professional Association Dues 64,641 65,177 68,000 67,012 85,000 26.8 %
$ 258,909 $ 253,907 $ 262,650 $ 266,542 $ 275,686 3.4 %
2019 City of Yakima Budget - 25
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 95,100 $ 95,100 $ 95,100 $ 95,100 $ 95,100 -0/0
200 Personnel Benefits 7,689 7,811 7,704 7,704 7,710 0.1 %
Sub -Total Salaries & Benefits 102,789 102,911 102,804 102,804 102,810 -0/0
300 Operating Supplies 5,044 8,361 4,000 8,500 5,000 (41.2)%
400 Professional Services & Charges 151,075 142,635 155,846 155,238 167,876 8.1 %
Total Expenditures $ 258,908 $ 253,907 $ 262,650 $ 266,542 $ 275,686 3.4 %
EXPLANATORY NARRATIVE
Legislative -122
This function serves to provide funding for City Council operations. City Council salaries are set by ordinance.
Account 41 Professional Services - This line item includes funds for the City survey, professional services for the
Olympia lobbyist and other professional association dues.
122 Legislative
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 95,100 $ 95,100 $ 95,100 $ 95,100 $ 95,100 -0/0
200 Benefits 7,689 7,811 7,704 7,704 7,710 0.1 %
300 Operating Supplies
31 Office & Oper Supplies 5,044 8,361 4,000 8,500 5,000 (41.2)%
400 Professional Services & Charges
41 Professional Services 63,993 58,689 62,100 62,100 66,100 6.4 %
42 Communications 6,345 5,555 6,876 7,026 6,926 (1.4)%
43 Trans & Training 5,480 4,383 12,000 12,000 6,000 (50.0)%
49 Miscellaneous 10,616 8,830 6,870 7,100 3,850 (45.8)%
Total 86,434 77,457 87,846 88,226 82,876 (6.1)%
Total Expenditures $ 194,267 $ 188,729 $ 194,650 $ 199,530 $ 190,686 (4.4)%
Professional Association Dues - 123
This line item is for membership dues for the Association of Washington Cities (AWC). AWC advocates on behalf of
Washington's diverse cities and towns, providing specialized training and education for city leadership and staff,
addressing core competencies and emerging issues. In addition, it offers resources, technical assistance and
research, responding to member needs with comparative data and trends analysis.
123 Professional Assn Dues
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous $ 64,641 $ 65,177 $ 68,000 $ 67,012 $ 85,000 26.8%
26 - 2019 City of Yakima Budget
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
CITY MANAGEMENT -102
GENERAL FUND
City Manager Cliff Moore
DEFINITION
This department provides policy recommendations and administrative oversight in the effective discharge of City
Council policy, Charter and ordinance provisions and is also responsible for coordinating the activities of all City
departments.
Function(s): 102.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1110 City Manager 1.00 1.00 1.00 1.00
1130 Assistant City Manager ' 0.00 0.00 1.00 1.00
1331 Administrative Assistant to the City Manager 1.00 1.00 1.00 1.00
2253 Community Relations Assistant `2' 0.00 0.00 0.00 1.00
Total Personnel
2.00 2.00 3.00 4.00
(1) An Assistant City Manager was added mid -year 2017 as part of a reorganization funded by the elimination of the Director of
Utilities & Engineering and an Economic Development Assistant. This position is funded by several departments. The
breakdown for this position in 2019 includes .30 FTE from Finance (612), .15 FTE from Community Relations (125), .15 FTE
from City Management (102), .15 FTE from Water (474), .15 FTE from Wastewater (473), .05 FTE from Airport (421), and .05
FTE from Economic Development (250).
(2) A bilingual Community Relations Assistant was added in 2019 to advance the City's strategic communications objectives
and its ability to deliver consistent messaging to is multi -cultural audience.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
102 City Management $ 418,042 $ 395,581 $ 434,550 $ 434,548 $ 573,734 32.0%
2019 City of Yakima Budget - 27
Object/Type
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 290,214 $ 326,729 $ 326,729 $ 396,173 21.3%
77,389 83,342 83,342 119,283 43.1%
367,603 410,071 410,071 515,456 25.7%
4,920 4,000 2,600 4,000 53.8%
23,059 20,479 21,877 54,279 148.1%
$ 418,043 $ 395,582 $ 434,550 $ 434,548 $ 573,735 32.0%
100 Salaries & Wages $ 288,584
200 Personnel Benefits 78,220
Sub -Total Salaries & Benefits 366,804
300 Operating Supplies 4,214
400 Professional Services & Charges 47,025
Total Expenditures
EXPLANATORY NARRATIVE
City Management - 102
This function provides executive policy guidance and administrative oversight in the effective discharge of City
Council policy, Charter and ordinance provisions.
Account 41 Professional Services - This line item includes funds primarily for miscellaneous professional services such
as outside legal counsel. Note: Executive search fees for the City Manager are also recorded in this account, along
with the employee survey in 2016.
102 City Management
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages
13 Special Pay
14 Retire/Term Cashout
Total
200 Benefits
300 Operating Supplies
31 Office & Oper Supplies
400 Professional Services & Charges
41 Professional Services
42 Communications
43 Trans & Training
49 Miscellaneous
Total
Total Expenditures
$ 280,148 $ 281,384 $ 313,429 $ 313,429 $ 381,642 21.8 %
4,500 4,800 4,800 4,800 6,030 25.6 %
3,935 4,030 8,500 8,500 8,500 -0/0
288,583 290,214 326,729 326,729 396,172 21.3 %
78,220 77,389 83,342 83,342 119,283 43.1 %
4,214 4,920 4,000 2,600 4,000 53.8 %
38,273 3,617 4,000 4,000 4,000 -0/0
2,692 2,418 2,079 3,079 2,079 (32.5)%
1,433 7,000 6,000 43,500 625.0 %
6,060 15,592 7,400 8,798 4,700 (46.6)%
47,025 23,060 20,479 21,877 54,279 148.1 %
$ 418,042 $ 395,583 $ 434,550 $ 434,548 $ 573,734 32.0 %
28 - 2019 City of Yakima Budget
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
CLEAN CITY PROGRAM -136
GENERAL FUND
City Manager Cliff Moore
DEFINITION
This department was created in the 2019 budget for the purpose of capturing expenditures within the General Fund
for the new Clean City Program (CCP) authorized by Council during 2019 budget sessions. This department, along
with a related function within the Refuse Operating Fund (471), was created to address a variety of issues that
impact the garbage, illegal dumping and general appearance of the community (blight). The goal is to create a more
direct and timely impact and a pro -active approach to resolving some of those issues.
The total program is included within two departments - Refuse Operating and General Fund.
Included in the Refuse Operating Fund is the transfer of two FTE's from the General Fund (001)/Neighborhood
Development (124), the creation of two new FTE's for program support, partnerships with non -profits, equipment,
and other miscellaneous items.
Items included in the General Fund include overtime for both Police and Fire departments to address items such as
illegal camping, known drug or gang houses and fire prevention and investigation, as well as additional funding
for hazardous building management.
Per Council request, this program will be closely evaluated during the fiscal year.
Function(s): 136.
Function/Title
136 Clean City Program
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ $
$
EXPENDITURE SUMMARY BY TYPE
$ $ 64,000 n/a
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ — $ $ — $ $ 30,000 n/a
400 Professional Services & Charges 34,000 n/a
Total Expenditures $ — $ — $ — $ — $ 64,000 n/a
2019 City of Yakima Budget - 29
EXPLANATORY NARRATIVE
Clean City Program -136
This function provides for overtime in both the Police and Fire department as well as additional funding for
hazardous building management.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
102 City Management Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
12 Overtime $ $ $ $ $ 30,000 n/a
400 Professional Services & Charges
49 Miscellaneous 34,000 n/a
Total Expenditures $ $ $ $ $ 64,000 n/a
2019 City of Yakima Budget - 30
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
INDIGENT DEFENSE -109
GENERAL FUND
City Manager Cliff Moore
DEFINITION
This division provides and funds legal defense through contracted services for indigent defendants charged with
violating City ordinances in all courts in which cases are prosecuted or to which they may be appealed when the
court appoints defense counsel.
Function(s): 109.
EXPLANATORY NARRATIVE
Indigent Defense -109
These expenditures consist mainly of payment for legal counsel and associated costs for indigent defendants in
accordance with constitutional mandates.
The City of Yakima receives a grant from the Washington State Office of Public Defense (OPD) for financial
assistance. The City has budgeted $85,000 from OPD for use in 2019. The funds from OPD are necessary to help
with the rising costs of providing fair representation of indigent defendants.
Recent increases in Professional Services are tied to a Washington Supreme Court ruling that sets new caseload
standards for the defense of indigent persons. The Legal Department has implemented a pre -filing diversion
program and a prosecution charging unit to reduce the case load in an effort to keep professional service expenses
down.
109 Indigent Defense
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 952,414 $ 1,021,792 $ 1,050,000 $ 1,050,000 $ 1,050,000
Dedicated Revenue
A State Grant provides the dedicated revenue for this function.
Dedicated Revenue
33 Intergovernmental
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 90,000 $ 88,500 $ 85,000 $ 5,000 $ 85,000 1,600.0%
2019 City of Yakima Budget - 31
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
RECORDS / CITY CLERK -140
GENERAL FUND
City Manager
City Clerk
Cliff Moore
Sonya Claar Tee
DEFINITION
The Records Division maintains the official records of the City; takes and maintains a true record of all City Council
meetings; provides proper legal noticing; processes and publishes resolutions, ordinances and other documents in
accordance with the law; registers voters; accepts and processes requests for information under the Public Records
Disclosure Act; administers oaths of office; and provides general information to the public. The City Clerk serves
on the Fire and Police Pension Boards and the Records Administrator serves as the Fire and Police Pension
Secretary.
Function(s): 143, 144 & 145.
PERFORMANCE STATISTICS
Records
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Formal Public Disclosure Requests
1,872
2,445
3,267
3,750
Bid openings
29
35
49
38
Legislation
Council Meetings (Regular, Special, Adjourned & Exec. Session)
56
50
54
52
Legislation Adopted (Resolution and Ordinance)
204
191
186
188
Legal Publications
62
53
64
61
Contracts Processed
282
606
245
261
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
1234 City Clerk 1.00 1.00 1.00 1.00
7123 Department Assistant III "' 1.50 1.00 1.00 1.00
7141 Records Assistant "' 0.00 1.00 1.00 1.00
7161 Public Records Officer 1.00 1.00 1.00 1.00
10501 Records Administrator 1.00 1.00 1.00 1.00
Total Personnel `2'
4.50 5.00 5.00 5.00
(1) .50 Department Assistant III upgraded to a full time City Records Assistant in 2017.
(2) Risk Management (515) funds .60 of the Public Records Officer position.
32 - 2019 City of Yakima Budget
Function/Title
143 Records
144 City Clerk
145 Official Proceedings/Publications
Total City Council
Object/Type
BUDGET SUMMARY
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019 % Chng
Projected YE Est
Budget to Proj
$ 476,507
218,895
4,821
$ 389,267 $ 483,989 $
242,121 186,278
5,153 5,000
533,989 $
186,278
5,000
446,633 (16.4)%
265,573 42.6 %
5,000 -0/0
$ 700,223 $ 636,541 $ 675,267 $ 725,267 $ 717,206 (1.1)%
EXPENDITURE SUMMARY BY TYPE
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
Total Expenditures
EXPLANATORY NARRATIVE
2016 2017
Actual Actual
$ 275,067 $ 307,999
101,515 112,333
2018 2018 2019 % Chng
Amended Estimated Projected YE Est
Budget Year -End Budget to Proj
$ 322,626 $ 322,626 $ 333,060 3.2 %
113,406 113,406 115,561 1.9 %
376,582 420,332 436,032 436,032 448,621 2.9 %
4,399 4,166 11,400 11,400 11,400 -0/0
319,241 212,043 227,835 277,835 257,185 (7.4)%
$ 700,222 $ 636,541 $ 675,267 $ 725,267 $ 717,206 (1.1)%
Records -143
This function pays for election costs, public disclosure requests and pension related duties.
Account 41 Professional Services - Funds are budgeted in this line item for temporary help needed for coverage
during leave times.
Account 49 Miscellaneous - This miscellaneous account fluctuates due to election costs, which vary depending on
whether there is an election for council members and judges, and the number of issues on the ballot. The
Constitution guarantees every American the right to vote. There is no charge to the individual for exercising this
right; however, this privilege cost $82,779 in 2016 and $109,411 in 2017. This line item also includes registration
expenses for continuation of the City Clerk's professional development training; conferences & workshops and
subscriptions & dues for the City Clerk, Records Administrator and Public Records Officer in professional
organizations.
143 Records
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019 % Chng
Projected YE Est
Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 117,586 $
13 Special Pay 911
14 Retire/Term Cashout
Total 118,497 137,167 198,165
132,518 $ 194,835 $
1,366 2,000
3,283 1,330
194,835 $ 145,370 (25.4)%
2,000 2,935 46.8 %
1,330 1,330 -0/0
198,165 149,635 (24.5)%
2019 City of Yakima Budget - 33
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
143 Records Actual Actual Budget Year -End Budget to Proj
200 Benefits 50,684 55,715 74,089 74,089 55,763 (24.7)%
300 Operating Supplies
31 Office & Oper Supplies 1,873 1,930 6,000 6,000 6,000 -0/0
35 Small Tools & Equip 393 587 1,100 1,100 1,100 -0/0
Total 2,266 2,517 7,100 7,100 7,100 -0/0
400 Professional Services & Charges
41 Professional Services 2,183 3,160 6,000 6,000 6,000 -0/0
42 Communications 1,868 1,291 2,435 2,435 2,435 -0/0
43 Trans & Training 1,291 838 1,800 1,800 1,800 -0/0
48 Repairs & Maintenance 500 500 500 -0/0
49 Miscellaneous 299,718 188,579 193,900 243,900 223,400 (8.4)%
Total 305,060 193,868 204,635 254,635 234,135 (8.1)%
Total Expenditures $ 476,507 $ 389,267 $ 483,989 $ 533,989 $ 446,633 (16.4)%
City Clerk -144
This function ensures that official procedures are followed within the City with regards to Council meetings, legal
notices and documentation.
Account 41 Professional Services - This budget includes the professional services for codification of ordinances for the
Yakima Municipal Code and is also used for temporary help needed for coverage during leave times, interpretation
services and program maintenance and upgrades.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
144 City Clerk Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 155,486 $ 167,888 $ 122,381 $ 122,381 $ 180,884 47.8 %
12 Overtime 794 n/a
13 Special Pay 290 435 750 750 1,211 61.5 %
14 Retire/Term Cashout 2,508 1,330 1,330 1,330 -0/0
Total 156,570 170,831 124,461 124,461 183,425 47.4 %
200 Benefits 50,831 56,619 39,317 39,317 59,798 52.1 %
300 Operating Supplies
31 Office & Oper Supplies 2,133 1,649 4,300 4,300 4,300 -0/0
400 Professional Services & Charges
41 Professional Services 8,944 11,600 15,000 15,000 15,000 -0/0
42 Communications 335 363 500 500 500 -0/0
43 Trans & Training 975 1,800 1,800 1,750 (2.8)%
49 Miscellaneous 81 83 900 900 800 (11.1)%
Total 9,360 13,021 18,200 18,200 18,050 (0.8)%
Total Expenditures $ 218,894 $ 242,120 $ 186,278 $ 186,278 $ 265,573 42.6 %
34 - 2019 City of Yakima Budget
Official Proceedings/Publications - 145
This function supplies the funds needed for legal advertising of Council meeting agendas, public hearing notices
and certification of ordinances enacted.
145 Official Proceedings/Pubs
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 4,821 $ 5,153 $ 5,000 $ 5,000 $ 5,000
Dedicated Revenue
This revenue consists of copy charges for Public Disclosure Requests (PDR's).
Dedicated Revenue
34 Chrgs f/Goods & Svcs
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 202 $ 296 $ 400 $ 400 $ 400 —%
2019 City of Yakima Budget - 35
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
INFORMATION TECHNOLOGY - 350
GENERAL FUND
City Manager Cliff Moore
ITS Manager John Carney
DEFINITION
Primary Responsibilities:
• Security and operations of the City's Information Systems infrastructure (e.g.: databases; operating systems;
firewalls; anti-virus; anti -spam; communications networks; etc.)
• Maintenance, enhancement and support of:
• Existing software applications.
• The Geographical Information Services (GIS).
• Existing computer hardware (e.g.: computers; printers; copiers; mobile data terminals; wireless data
communications devices; data radios; microwaves; fiber optics; surveillance cameras; etc.)
• Implementation of new software application systems.
• Creation, enhancement, and support of web based applications and services.
• Voice communications equipment maintenance including; radio, vehicular communications and emergency
operations equipment, telephone and personal mobile communications devices.
• Document services to include; printing, copying, and creation both in paper and electronic formats.
Function(s): 351, 352 & 353.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1233 ITS Manager 1.00 1.00 1.00 1.00
2102 ITS GIS Technician 1.00 1.00 1.00 1.00
2107 ITS Computer Operations Technician "' 1.00 1.00 1.00 0.00
2108 ITS Computer Client Services Technician 4.00 4.00 4.00 4.00
2110 ITS Database Administrator 1.00 1.00 1.00 1.00
2112 ITS Network Services Engineer 1.00 1.00 1.00 1.00
2113 ITS Senior Client Services Technician 1.00 1.00 1.00 1.00
2114 ITS Application Support Analyst "' 0.00 0.00 0.00 1.00
2115 ITS Telephone Systems Analyst `2' 1.00 1.00 1.00 0.00
2117 ITS Web Applications Developer/Admin 1.00 1.00 1.00 1.00
2118 ITS Systems Administrator 2.00 2.00 2.00 2.00
2125 ITS Telecommunications Network Analyst `2' 0.00 0.00 0.00 1.00
4520 ITS Electronics Technician I 1.00 1.00 1.00 1.00
4521 ITS Electronics Technician II 1.00 1.00 1.00 1.00
4522 ITS Electronic Supervisor 1.00 1.00 1.00 1.00
36 - 2019 City of Yakima Budget
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
7171 ITS Assistant
7611 ITS Print Shop Operator
10201 ITS Senior Analyst
11901 ITS Supervising Senior Analyst"'
11902 ITS Operation Supervisor
Total Personnel
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
2.00 2.00 2.00 1.00
1.00 1.00 1.00 2.00
23.00 23.00 23.00 23.00
(1) A Computer Operation Technician was replaced with an Application Support Analyst, a Telephone Systems Analyst was
replaced with a Telecommunications Network Analyst and an ITS Supervising Senior Analyst was replaced with an ITS
Operating Supervisor in 2018 due to the level of support services required by the City.
Function/Title
351 Information Technology Services
352 Electronic Technology Services
353 Copy Center Operations
Total City Council
BUDGET SUMMARY
2017
2015 2016 Amended
Actual Actual Budget
2017
Year -End
Estimate
2018
Projected
Budget
$ 2,521,141 $ 2,979,930 $ 2,995,743 $ 2,995,743 $ 3,200,583
354,564 361,946 375,559 375,559 383,609
196,399 179,786 152,352 152,352 154,056
$ 3,072,104 $ 3,521,662 $ 3,523,654 $ 3,523,654 $ 3,738,248
EXPENDITURE SUMMARY BY TYPE
2016 2017
Object/Type Actual Actual
100 Salaries & Wages $ 1,605,510 $ 1,813,400
200 Personnel Benefits 570,378 615,039
Sub -Total Salaries & Benefits 2,175,888 2,428,439
300 Operating Supplies 122,279 134,221
400 Professional Services & Charges 633,628 890,039
600 Capital Projects 140,310 68,964
2018 2018 2019
Amended Estimated Projected
Budget Year -End Budget
$ 1,836,858 $ 1,696,833 $ 1,796,728
667,754 667,754 747,134
2,504,612 2,364,587 2,543,862
152,600 314,619 334,319
801,441 780,947 795,067
65,000 63,500 65,000
% Chng
YE Est
to Proj
6.8%
2.1%
1.1%
6.1%
% Chng
YE Est
to Proj
Total Expenditures $ 3,072,105 $ 3,521,663 $ 3,523,653 $ 3,523,653 $ 3,738,248
EXPLANATORY NARRATIVE
5.9%
11.9%
7.6%
6.3%
1.8%
2.4%
6.1%
Criminal Justice .3% Sales Tax - 351
This function is funded through the 0.3% sales tax approved by voters in 2005 and is used to enhance the efficiency,
effectiveness and safety of the City's law enforcement and other Criminal Justice personnel through the expanded
use of technology. These funds are used primarily to support mobile technology for the police patrol officers (ex:
purchase, installation, maintenance and support of in -car computers and video cameras).
2019 City of Yakima Budget - 37
Account 11 Salaries and Wages - This account includes wages only for temporary employees, who support the police
department, primarily in the mobile communications technology.
Account 48 Professional Services - This account funds the Police Department share of the operating costs for YakCorps
which is the consortium of agencies using the Spillman CAD system.
351 Criminal Justice Sales Tax .3%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages
200 Benefits
400 Professional Services & Charges
48 Repairs & Maintenance
$ 11,865 $ 3,452 $ $ $ n/a
2,032 245 n/a
150,807 156,243 159,672 159,672 159,672
Total Expenditures $ 164,704 $ 159,940 $ 159,672 $ 159,672 $ 159,672
Information Technology Services - 351
Information Technology Services is responsible for four areas of computer and technology support for all City
departments:
%
%
• Applications Support, which includes all major city business systems to include: financial, payroll, utility
billing, work orders and a significant number of other applications and computer programs that support all
city departments and functions.
• Operations Support which provides:
• Installation, maintenance and support of personal computers and workstations, peripheral
equipment, office automation systems, and video conferencing throughout the city.
• Network engineering of the data communications network, including extensive wireless and
mobile wireless data communications systems.
• Systems Administration which provides the backbone of base operating systems, security, server
functions and overall operation and health of the city's data systems.
• Installation, maintenance and support of wireless communications from cellular telephones to
vehicle modems and other devices.
• Installation, maintenance and support of the city telephone system.
• All the above services to the Cities of Selah and Union Gap, as well as mobile device support to
numerous other public safety agencies.
• Geographical Information Systems (GIS) includes mapping, geolocation research, Global Positioning
System (GPS) support, Automatic Vehicle Location (AVL) services, mobile client mapping systems for
Transit and Refuse, and special project support to several systems and departments within the City.
• Web Services to include creation, implementation, and maintenance of a variety of applications from the
City public website to the internal employee website, CityICE, websites for associated organization and
web based applications. Also provides these services to the cities of Selah and Union Gap
Account 12 Overtime - Overtime is utilized predominantly for personnel to respond to after-hours emergency calls;
primarily in support of police and other 24-hour operations, and for after-hours server maintenance.
Account 13 Special Pay - This account provides funds for standby pay to on-call personnel who provide immediate
response to computer system emergencies during non -working hours. Though the Public Safety departments'
systems require 24-hour computer availability, several other City departments also operate around the clock and
rely heavily on computer services during all hours of operation.
38 - 2019 City of Yakima Budget
Account 41 Professional Services - This account contains funding for computer software licenses, database licenses,
computer virus detection subscription, anti -SPAM e-mail service and staff training. This account also contains
appropriations for most Information Systems projects, thus this budget can vary dramatically from year to year
depending on project completion dates and project implementation schedules.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
351 Information Technology Services Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 1,302,467 $ 1,332,244 $ 1,501,825 $ 1,361,825 $ 1,468,651 7.8 %
12 Overtime 1,811 1,475 7,000 7,000 7,000 -0/0
13 Special Pay 22,479 25,155 26,000 26,000 26,000 -0/0
14 Retire/Term Cashout 3,141 172,536 15,900 15,900 15,900 -0/0
Total 1,329,898 1,531,410 1,550,725 1,410,725 1,517,551 7.6 %
200 Benefits 465,700 495,364 547,483 547,483 609,960 11.4 %
300 Operating Supplies
31 Office & Oper Supplies 4,618 3,203 10,000 10,000 10,000 -0/0
32 Fuel 1,398 1,598 2,000 2,000 2,000 -0/0
34 Items Pchsd f/Resale 1,994 n/a
35 Small Tools & Equip 52,578 66,784 82,000 245,019 263,719 7.6 %
Total 60,588 71,585 94,000 257,019 275,719 7.3 %
400 Professional Services & Charges
41 Professional Services 54,496 238,799 175,000 170,000 175,000 2.9 %
42 Communications 26,649 17,899 28,151 28,151 28,151 -0/0
43 Trans & Training 4,321 6,606 7,326 7,326 3,957 (46.0)%
45 Rentals & Leases 22,432 16,442 n/a
48 Repairs & Maintenance 295,221 373,232 362,085 346,366 362,423 4.6 %
49 Miscellaneous 2,966 7,233 6,300 5,500 3,150 (42.7)%
Total 406,085 660,211 578,862 557,343 572,681 2.8 %
600 Capital Outlay
64 Machinery & Equipment 94,167 61,420 65,000 63,500 65,000 2.4 %
Total Expenditures $ 2,356,438 $ 2,819,990 $ 2,836,070 $ 2,836,070 $ 3,040,911 7.2 %
Electronic Technology Services - 352
This function provides repair and maintenance for a variety of equipment, including radios, vehicular emergency
equipment and vehicular data communications for the entire City and for other agencies by contract.
352 Electronic Technology Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 201,105 $ 226,348 $ 234,436 $ 199,901 $ 227,231 13.7 %
12 Overtime 4,777 1,827 2,000 2,000 2,000 -0/0
13 Special Pay 51 500 500 500 0/0
14 Retire/Term Cashout 12,154 3,262 34,510 (100.0)%
Total 218,036 231,488 236,936 236,911 229,731 (3.0)%
200 Benefits 80,950 100,018 100,236 100,236 115,490 15.2 %
2019 City of Yakima Budget - 39
352 Electronic Technology Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 31,413 16,182 18,000 18,000 18,000 -0/0
35 Small Tools & Equip 510 5,423 8,100 8,100 8,100 -0/0
Total 31,923 21,605 26,100 26,100 26,100 -0/0
400 Professional Services & Charges
41 Professional Services 1,640 n/a
42 Communications 2,965 1,652 1,887 1,887 1,887 -0/0
43 Trans & Training 25 - (100.0)%
45 Rentals & Leases 3,332 3,432 3,400 3,983 3,400 (14.6)%
48 Repairs & Maintenance 15,316 3,751 7,000 6,417 7,000 9.1 %
49 Miscellaneous 402 n/a
Total 23,655 8,835 12,287 12,312 12,287 (0.2)%
Total Expenditures $ 354,564 $ 361,946 $ 375,559 $ 375,559 $ 383,608 2.1 %
Copy Center Operations - 353
This function provides high speed copying and professional quality offset printing and publishing services to all
departments and divisions of the City. Using specialized computer software in combination with professional
printing and digital reproduction equipment, the Document Center produces a large volume of printed material for
all facets of City government.
In addition, the center performs a variety of mail room services and other tasks related to special projects such as
surveys and special publications. The Copy Center also provides printing services to the Cities of Union Gap,
Selah, and Toppenish. The cost of printing and document services are charged to the user departments and outside
agencies to offset the majority of the General Fund operating expenditures.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
353 Copy Center Operations Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 45,211 $ 46,300 $ 47,947 $ 47,947 $ 48,196 0.5 %
12 Overtime 500 500 500 -0/0
13 Special Pay 500 750 750 750 750 -0/0
Total 45,711 47,050 49,197 49,197 49,446 0.5 %
200 Benefits 21,695 19,413 20,035 20,035 21,684 8.2 %
300 Operating Supplies
31 Office & Oper Supplies 29,768 31,217 32,500 31,500 32,500 3.2 %
35 Small Tools & Equip 9,813 n/a
Total 29,768 41,030 32,500 31,500 32,500 3.2 %
400 Professional Services & Charges
42 Communications 275 148 226 226 226 -0/0
43 Trans & Training 79 79 43 (45.6)%
45 Rentals & Leases 89
48 Repairs & Maintenance 52,806 64,601 50,000 51,000 50,000 (2.0)%
49 Miscellaneous 315 226 158 (30.1)%
Total 53,081 64,749 50,620 51,620 50,427 (2.3)%
40 - 2019 City of Yakima Budget
353 Copy Center Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
64 Machinery & Equipment 46,143 7,544 n/a
Total Expenditures $ 196,398 $ 179,786 $ 152,352 $ 152,352 $ 154,057 1.1 %
Dedicated Revenue
Revenues consist of GIS and Information Technology services to other governmental agencies, inspections, a
telecommunications lease and printing services provided to both internal City divisions and non -city customers.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Dedicated Revenue Actual Actual Budget Year -End Budget to Proj
33 Intergovernmental $ 166,858 $ 123,291 $ 152,168 $ 162,671 $ 136,428 (16.1)%
34 Chrgs f/Goods & Svcs 63,058 85,266 65,436 65,836 65,436 (0.6)%
36 Miscellaneous Revenues 13,413 6,763 13,413 13,413 13,413 —0/0
Total $ 243,329 $ 215,320 $ 231,017 $ 241,920 $ 215,277 (11.0)%
2019 City of Yakima Budget - 41
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
COMMUNITY RELATIONS- 125
City Manager
Community Relations Manager
Cliff Moore
Randy Beehler
The Community Relations office has four primary areas of responsibility:
• Management and administration of the City's communications and marketing initiatives. The City's
communications and marketing initiatives are focused on meeting four key objectives: 1) providing
proactive media relations; 2) communicating with key audiences using a variety of platforms; 3) providing
communications support to all City departments and divisions; and, 4) creating better opportunities for
community involvement.
• Operation of two cable television channels: 1) YCTV (Charter Cable channel 192), and 2) Y -PAC (Charter
Cable channel 194).
• Negotiation and compliance monitoring of cable and telecommunications franchises.
• Management and administration of the City's public affairs initiatives. The City's public affairs initiatives
include development and management of state legislative and administrative priorities, development and
management of Congressional and federal agency priorities, collaborating with state and federal advocacy
contract consultants, and building and maintaining liaison relationships and partnerships with other local
governmental entities, non-profit organizations, local, state and federal elected officials, etc.
No General Fund tax revenues are expended in the Community Relations budget. Community Relations office
activities and operations are funded exclusively by dedicated revenue generated by cable communications system
rights-of-way fees, a Public/Educational/Government ("PEG") Access fee paid by Charter Communications, and
other minor miscellaneous revenue sources.
Function(s): 125 & 126.
PERFORMANCE STATISTICS
42 - 2019 City of Yakima Budget
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
YCTV community programming
133 shows
65 hours
140 shows
73 hours
135 shows
67 hours
140 shows
71 hours
"Imported" programming
165 shows
114 hours
152 shows
94 hours
155 shows
100 hours
160 shows
104 hours
Production equipment (cameras, etc.) use
113 hours
108 hours
105 hours
101 hours
Editing equipment use
56 hours
52 hours
50 hours
48 hours
YCTV Producers trained
32
44
35
33
YPAC programming
332 shows
367 hours
347 shows
382 hours
350 shows
390 hours
355 shows
400 hours
Program sales revenue
$227
$209
$200
$200
News releases
223
310
357
390
Social media posts created
424
523
602
623
42 - 2019 City of Yakima Budget
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1255 Communications & Public Affairs Director 1.00 1.00 1.00 1.00
2245 Community Relations Specialist "' 1.00 1.00 1.00 2.00
2246 Senior Community Relations Specialist 1.00 1.00 1.00 1.00
2252 Community Programming Coordinator `2' 1.00 0.00 0.00 0.00
2253 Community Relations Assistant """ 0.00 1.00 1.00 0.00
2254 Municipal Producer 1.00 1.00 1.00 1.00
Total Personnel (')
5.00 5.00 5.00 5.00
(1) A Community Relations Assistant was upgraded to a Community Relations Specialist in 2019 due to position requirements.
(2) The Community Programming Coordinator position was replaced with the Community Relations Assistant in a
reorganization mid -year 2017.
(3) Community Relations funds .15 in City Management (102).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
125 PEG Capital $ 27,775 $ - $ 39,000 $ 34,000 $ 39,000 14.7 %
126 Community Relations 532,897 556,399 601,098 596,135 634,519 6.4 %
Total 560,672 556,399 640,098 630,135 673,519 6.9 %
Obj ect/Type
31 Taxes 504,574 662,339 673,390 657,000 658,000 0.2 %
36 Miscellaneous Revenues 935 210 1,600 1,600 1,600 -0/0
Total 505,509 662,549 674,990 658,600 659,600 0.2 %
Fund Balance
Beginning Balance 657,412 602,249 708,399 708,399 736,865 4.0 %
Revenues less Expenditures (55,163) 106,150 34,892 28,465 (13,919) (148.9)%
Ending Balance $ 602,249 $ 708,399 $ 743,291 $ 736,864 $ 722,946 (1.9)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 341,735 $ 351,959 $ 351,366 $ 350,166 $ 386,108 10.3 %
200 Personnel Benefits 120,585 127,763 141,292 141,292 150,558 6.6 %
Sub -Total Salaries & Benefits 462,320 479,722 492,658 491,458 536,666 9.2 %
2019 City of Yakima Budget - 43
Object/Type
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies 28,181 8,901 49,720 49,750 43,720 (12.1)%
400 Professional Services & Charges 59,152 65,212 83,155 78,362 78,569 0.3 %
600 Capital Projects 8,453 12,000 8,000 12,000 50.0 %
Transfers 2,565 2,565 2,565 2,565 2,565 -0/0
Total Expenditures $ 560,671 $ 556,400 $ 640,098 $ 630,135 $ 673,520 6.9 %
EXPLANATORY NARRATIVE
This fund provides accurate tracking of expenditures using funds from PEG (Public/Educational/Government)
Access fee paid to the City by Charter Communications as per its cable communications franchise agreement with
the City. Use of Grant moneys is restricted to expenditures related to YCTV and Y -PAC equipment and facilities.
PEG Capital -125
This function provides accurate tracking of expenditures directly related to equipment and facilities enhancements
associated with YCTV and Y -PAC. Revenues are generated by a 50 -cent -per -subscriber PEG access fee paid by
Charter Communications in accordance with the terms of the cable communications franchise renegotiated in 2014.
Use of PEG fee revenue is restricted by the cable communications franchise and federal law to expenditures related
to YCTV and Y -PAC equipment and facilities. Note: In 2017, some equipment and facilities expenditures were
assigned to accounts not directly associated with the PEG access fee revenue stream resulting in a net zero
expenditure from those accounts that year. Such expenditures in 2018 have been appropriately assigned to the PEG
access revenue stream.
CAPITAL EXPENDITURES
Item
Cost
Funding Source
Justification
YCTV/Y-PAC acquisition gear
(cameras, microphones, cords,
etc.)
$12,000
Franchise Fees
Improve quality and versatility of equipment used by
division staff in the production of Y -PAC programming.
YCTV/Y-PAC facility Studio
"B" lighting upgrade
7,000
Franchise Fees
Studio "B" has been used for many years with only portable
lighting equipment. In 2018, Studio "B" will be outfitted with
modern fluorescent fixtures, which will improve both video
quality and safety.
YCTV/Y-PAC streaming system
upgrade
1,000
Franchise Fees
The YCTV/Y-PAC programming streaming system, which
was launched in 2017, is in need of upgrading. That upgrade
is budgeted to be accomplished in 2019.
City Hall 2- floor conference
room video and audio
technology upgrade
7,000
Franchise Fees
The system used to record Y -PAC programming in the City
Hall 2- floor conference room is in need of upgrading in
order to continue to provide high-quality programming to
viewers.
City Council Chambers video
and audio technology upgrade
10,000
PEG Access Fee
The system used to air live and record Y -PAC programming
from the Council Chambers is in need of upgrading in order
to continue to provide high-quality programming to viewers.
Ancillary YCTV/Y-PAC
production gear (portable
lighting, wireless microphones,
tripods, tape -less recorders, etc.)
2,000
PEG Access Fee
As the transition to an all-digital platform for YCTV and Y -
PAC productions continues, ancillary gear also needs to be
replaced so as to be compatible with digital equipment.
Total
$39,000
44 - 2019 City of Yakima Budget
125 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip
400 Professional Services & Charges
48 Repairs & Maintenance
600 Capital Outlay
64 Machinery & Equipment
$18,288 $0 $25,000 $25,000 $25,000
0/0
1,033 0 2,000 1,000 2,000 100.0%
8,453 0 12,000 8,000 12,000 50.0%
Total Expenditures $27,774 $0 $39,000 $34,000 $39,000 14.7%
Community Relations - 126
The purpose of this function is to track expenditures related to planning, directing, administering, and supporting
the operations of the Community Relations office. Revenues are generated by a 5% franchise fee applied to Charter
Communications for use of public rights-of-way, sales of copies of YCTV and Y -PAC programming, non-resident
user fees for use of YCTV facilities and equipment, Access Television Facilities and Equipment Grant payments
from Charter Communications, and other minor miscellaneous sources.
Account 41 Professional Services - This account is primarily used to support efforts by the City to cross -promote
economic development initiatives, for furthering the community outreach initiatives of the Community Relations
office and to advertise special YCTV or Y -PAC programming.
126 Cable Communications
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 330,056 $ 311,363 $ 343,166 $ 343,166 $ 377,908 10.1 %
12 Overtime 403 n/a
13 Special Pay 3,037 3,547 3,200 2,000 3,200 60.0 %
14 Retire/Term Cashout 8,642 36,646 5,000 5,000 5,000 -0/0
Total 341,735 351,959 351,366 350,166 386,108 10.3 %
200 Benefits 120,585 127,763 141,292 141,292 150,558 6.6 %
300 Operating Supplies
31 Office & Oper Supplies 402 788 3,500 3,500 3,500 -0/0
32 Fuel 228 271 220 250 220 (12.0)%
35 Small Tools & Equip 9,262 7,842 21,000 21,000 15,000 (28.6)%
Total 9,892 8,901 24,720 24,750 18,720 (24.4)%
400 Professional Services & Charges
41 Professional Services 44,498 50,102 59,882 54,789 54,746 (0.1)%
42 Communications 2,756 3,674 3,452 3,752 3,452 (8.0)%
43 Trans & Training 453 54 2,500 2,500 2,500 -0/0
47 Public Utility Services 5,273 5,449 7,571 7,571 7,571 -0/0
48 Repairs & Maintenance 2,564 2,058 3,000 4,000 3,550 (11.3)%
49 Miscellaneous 2,575 3,875 4,750 4,750 4,750 -0/0
Total 58,119 65,212 81,155 77,362 76,569 (1.0)%
600 Capital Outlay
Vehicle Replacement 2,565 2,565 2,565 2,565 2,565 -0/0
Total Expenditures $ 532,896 $ 556,400 $ 601,098 $ 596,135 $ 634,520 6.4 %
2019 City of Yakima Budget - 45
Revenue
Revenues are generated by a 5% franchise fee applied to Charter Communications for use of public rights-of-way,
sales of copies of YCTV and Y -PAC programming, non-resident user fees for use of YCTV facilities and equipment,
Access Television Facilities and Equipment Grant payments from Charter Communications, and other minor
miscellaneous sources.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 657,412 $ 602,249 $ 708,399 $ 708,399 $ 736,865 4.0%
31 Taxes 504,574 662,339 673,390 657,000 658,000 0.2%
36 Miscellaneous Revenues 935 210 1,600 1,600 1,600 —%
Total $ 1,162,921 $ 1,264,798 $ 1,383,389 $ 1,366,999 $ 1,396,465 2.2%
46 - 2019 City of Yakima Budget
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
ECONOMIC DEVELOPMENT - 250
GENERAL FUND
Assistant City Manager
Economic Development Manager
Ana Cortez
Vacant
DEFINITION
The Economic Development Department was created in 2013 to separately account for expenditures associated with
economic development in the City of Yakima. This department focuses on seeking economic development funding
and promotional opportunities, coordinating with governmental agencies and private sector businesses to promote
economic development, and researching and preparing grant applications. Capital expenditures related to the
development of the former sawmill site are accounted for in the Yakima Revenue Development Area fund (323).
The Economic Development fund includes community support to several agencies:
• Yakima Arts Commission
• Downtown Association of Yakima
• Airport marketing, funded 50/50 by a DOT Federal Grant and the City of Yakima General Fund
Function(s): 251.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1275 Economic Development Manager "' 1.00 1.00 1.00 0.00
7181 Economic Development Assistant `2' 1.00 1.00 0.00 0.00
Total Personnel (') 2.00 2.00 1.00 0.00
(1) The Economic Development Manager was deleted in 2019 due to budget considerations.
(2) The Economic Development Assistant was deleted in 2018 due to budget considerations.
(3) Economic Development funds .05 of the Assistant City Manager (102) position.
Function/Title
251 Economic Development
805 SIED YVB
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 711,003 $ 595,405 $ 514,138 $ 436,213 $ 239,503 (45.1)%
13,740 n/a
$ 711,003 $ 595,405 $ 514,138 $ 436,213 $ 253,243 (41.9)%
2019 City of Yakima Budget - 47
EXPENDITURE SUMMARY BY TYPE
Object/Type
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
700 Debt Service - Principal
800 Debt Service - Interest
Total Expenditures
EXPLANATORY NARRATIVE
2016 2017
Actual Actual
$ 159,551 $ 128,382
51,055 40,181
210,606 168,563
17 120
500,380 426,722
2018
Amended
Budget
2018
Estimated
Year -End
$ 145,615 $ 94,356
44,381 44,381
189,996
2,500
321,642
138,737
2,500
294,976
2019 % Chng
Projected YE Est
Budget to Proj
$ 7,739 (91.8)%
2,655 (94.0)%
10,394 (92.5)%
2,500 -0/0
226,609 (23.2)%
10,739
3,001
$ 711,003 $ 595,405 $ 514,138 $ 436,213 $ 253,243 (41.9)%
Economic Development - 251
This function accounts for all general expenses related to supporting the Economic Development fund.
Account 41 Professional Services - In 2018, this account paid for consulting and marketing services to promote and
increase business at the Yakima Air Terminal. In addition, this fund was also used for various special events in the
downtown area, as seen in the charts below.
COMMUNITY SUPPORT
Airport marketing (offset by revenue of $35,000)
DAY Group (offset by $100,000 Main Street tax credit)
Yakima Arts Commission
Total community support (offset by revenue of $135,000)
SPECIAL EVENT SUPPORT
DAY for promotion of various downtown events
Miller Park concerts
Miscellaneous
Total community support
251 Economic Development
2016 2017
Actual Actual
2018
Amended
Budget
$ 70,000
133,333
10,000
$ 213,333
$ 10,000
20,000
5,000
$ 35,000
2018
Estimated
Year -End
2019 % Chng
Projected YE Est
Budget to Proj
100 Salaries & Wages
11 Salaries & Wages
13 Special Pay
14 Retire/Term Cashout
Total
200 Benefits
$ 158,992 $ 127,631 $ 145,615 $ 75,466 $ 7,739 (89.7)%
558 751 n/a
18,890 (100.0)%
159,550 128,382 145,615 94,356 7,739 (91.8)%
51,055 40,181 44,381 44,381 2,655 (94.0)%
48 - 2019 City of Yakima Budget
251 Economic Development
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip 17 120 2,500 2,500 2,500 -0/0
400 Professional Services & Charges
41 Professional Services 494,961 422,463 316,666 290,000 223,333 (23.0)%
42 Communications 1,056 984 1,276 1,276 1,276 -0/0
43 Trans & Training 3,405 1,859 2,700 2,700 1,500 (44.4)%
49 Miscellaneous 959 1,416 1,000 1,000 500 (50.0)%
Total 500,381 426,722 321,642 294,976 226,609 (23.2)%
Total Expenditures $ 711,003 $ 595,405 $ 514,138 $ 436,213 $ 239,503 (45.1)%
SIED Yakima Valley Brewing - 805
This function accounts for debt service on an SIED loan for Yakima Valley Brewing.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
805 SIED Yakima Valley Brewing Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ - $ $ - $ $ 10,739 n/a
800 Debt Service Int/Other 3,001 n/a
Total Expenditures $ - $ - $ - $ - $ 13,740 n/a
Dedicated Revenue
Revenue consists of a US DOT Grant for air service promotion. Miscellaneous revenues include concessions from
special events ($25,000).
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Dedicated Revenue Actual Actual Budget Year -End Budget to Proj
33 Intergovernmental $ 94,146 $ 72,333 $ 50,000 $ 119,146 $ 60,000 (49.6)%
34 Chrgs f/Goods & Svcs 92,500 71,439 - n/a
36 Miscellaneous Revenues 67,940 19,383 28,250 28,250 28,250 -0/0
Total $ 254,586 $ 163,155 $ 78,250 $ 147,396 $ 88,250 (40.1)%
2019 City of Yakima Budget - 49
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
ECONOMIC DEVELOPMENT FUND -123
Assistant City Manager
Economic Development Manager
Ana Cortez
Vacant
DEFINITION
The Economic Development Fund is used to account for economic development activity other than that provided
by the Department of Housing and Urban Development (HUD), which is accounted for in the Neighborhood
Development fund (124).
Function(s): 253 & 254.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
253 Economic Development $ 63,325 $ 24,690 $ - $ - $ n/a
254 Advisory Services 143,807 93,860 116,400 116,400 133,400 14.6 %
Total 207,132 118,550 116,400 116,400 133,400 14.6 %
Obj ect/Type
33 Intergovernmental 116,829 116,997 117,016 117,016 119,356 2.0 %
34 Chrgs f/Goods & Svcs 61,500 n/a
Total 178,329 116,997 117,016 117,016 119,356 2.0 %
Fund Balance
Beginning Balance 76,421 47,618 46,065 46,065 46,681 1.3 %
Revenues less Expenditures (28,803) (1,553) 616 616 (14,044) n/a
Ending Balance $ 47,618 $ 46,065 $ 46,681 $ 46,681 $ 32,637 (30.1)%
EXPENDITURE SYMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 38,478 $ 2,041 $ - $ $ n/a
200 Personnel Benefits 18,847 949 n/a
Sub -Total Salaries & Benefits 57,325 2,990 n/a
400 Professional Services & Charges 143,807 93,860 116,400 116,400 133,400 14.6%
Transfers 6,000 21,700 n/a
Total Expenditures $ 207,132 $ 118,550 $ 116,400 $ 116,400 $ 133,400 14.6%
50 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
A City Economic Development Loan Fund, capitalized by federal HUD Section 108 Loans, has been in place for
fifteen years. Five loans have been approved to date, totaling $6,945,000. Of the five loans, four have satisfied their
debt. All payments for this loan are received by a third -party fiscal agent, and are used to pay off loans made by the
U.S. Department of Housing and Urban Development (HUD) to create this Economic Development Loan Fund.
In accordance with State law, a portion of the state's real estate excise tax receipts is redirected to assist cities and
counties with the lowest taxing capacity. The City of Yakima currently meets the parameters established in the law
to continue to receive assistance and, therefore, expects to receive $119,356 in 2019, which is slightly more than the
2018 distribution.
Economic Development - 253
This function was used to fund a code compliance program that was an eligible expense of the Community
development Block Grant. However, due to dwindling HUD funding, the 2015 budget included a strategic
initiative to phase the Code Compliance program back into the General Fund over 3 years (2015-2017). The 2018
budget phased out this redirection entirely, which means this fund no longer supports any portion of the Code
Compliance program. The revenue was also reduced a similar amount.
253 Economic Development
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 38,028 $ 2,041 $ $ $ n/a
12 Overtime n/a
13 Special Pay 450 n/a
14 Retire/Term Cashout n/a
Total 38,478 2,041 n/a
200 Benefits 18,847 949 n/a
Transfers Out 6,000 21,700
Total Expenditures $ 63,325 $ 24,690 $ $ $ n/a
Advisory Services - 254
This function pays for economic development activity other than that done in ONDS.
Account 41 Professional Services - The budget will support economic development activities including professional
services agreements, and will also support outreach and marketing of economic programs and benefits. Included in
this budget is funding for an economic development lobbyist in Washington D.C., along with support for the
Yakima County Development Association and the Downtown Yakima Business Improvement District (DYBID).
254 Commercial Events
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 132,769 $ 91,473 $ 105,000 $ 105,000 $ 122,000 16.2%
43 Trans & Training 1,025 7,500 7,500 7,500 -%
47 Public Utility Services 821 1,339 1,400 1,400 1,400 -%
49 Miscellaneous 10,217 23 2,500 2,500 2,500 -%
Total Expenditures $ 143,807 $ 93,860 $ 116,400 $ 116,400 $ 133,400 14.6%
Revenue
2019 City of Yakima Budget - 51
Revenue consists of intergovernmental assistance (State assistance for economically disadvantaged cities).
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 76,421 $ 47,618 $ 46,065 $ 46,065 $ 46,681 1.3%
33 Intergovernmental 116,829 116,997 117,016 117,016 119,356 2.0%
34 Chrgs f/Goods & Svcs 61,500 n/a
Total $ 254,750 $ 164,615 $ 163,081 $ 163,081 $ 166,037 1.8%
52 - 2019 City of Yakima Budget
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
DOWNTOWN YAKIMA BUSINESS IMPROVEMENT DISTRICT (DYBID) -161
Assistant City Manager
Economic Development Manager
Ana Cortez
Vacant
DEFINITION
In 2008, the City Council established a Downtown Yakima Business Improvement District (DYBID) to provide
necessary maintenance services to the newly improved downtown sidewalks and public amenities as part of the
Downtown Futures Initiative. The DYBID was renewed by City Council in 2013. Assessments are used to support
the City's contract with the Downtown Association of Yakima for improved delivery of a variety of downtown
services, including cleaning and maintenance, landscaping, safety, and business development activities.
Function(s): 261, 262 & 263.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
261 Contracted Services $ 7,500 $ 6,853 $ 7,127 $ 7,127 $ 11,424 60.3 %
262 Administration 189,128 86,968 178,500 178,500 180,000 0.8 %
263 DYBID Parking 1,390 991 2,500 2,500 2,500 -0/0
Total 198,018 94,812 188,127 188,127 193,924 3.1 %
Object/Type
36 Miscellaneous Revenues
202,810 193,946 200,340 200,450 200,340 (0.1)%
Fund Balance
Beginning Balance (4,561) 231 99,366 99,366 111,689 12.4 %
Revenues less Expenditures 4,792 99,134 12,213 12,323 6,416 (47.9)%
Ending Balance $ 231 $ 99,365 $ 111,579 $ 111,689 $ 118,105 5.7 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 19,317 $ $ 5,000 $ 5,000 $ 5,000 -%
400 Professional Services & Charges 178,700 94,811 183,127 183,127 188,924 3.2%
Total Expenditures $ 198,017 $ 94,811 $ 188,127 $ 188,127 $ 193,924 3.1%
2019 City of Yakima Budget - 53
EXPLANATORY NARRATIVE
Contracted Services - 261
This account includes the City service charge to handle mailing and billing services to DYBID businesses and
property owners.
261 Contracted Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 7,500 $ 6,853 $ 7,127 $ 7,127 $ 11,424 60.3%
Administration & Services - 262
An agreement for Professional Services with the Downtown Association of Yakima provides the maintenance,
landscaping, special projects, and safety services in downtown Yakima.
262 Administration & Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 19,317 $ $ 5,000 $ 5,000 $ 5,000 -%
400 Professional Services & Charges
41 Professional Services 169,811 86,968 173,500 173,500 175,000 0.9%
Total Expenditures $ 189,128 $ 86,968 $ 178,500 $ 178,500 $ 180,000 0.8%
DYBID Parking - 263
This function accounts for expenditures related to parking facilities. At the end of 2013, the Council passed an
ordinance to discontinue charging for parking in the downtown core. Accordingly, there are minimal parking
related expenses.
263 DYBID Parking
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
47 Public Utility Services
$ 1,390 $ 991 $ 2,500 $ 2,500 $ 2,500
0/0
Revenue
Self -assessments for area businesses are based on calculations that include assessed property value, business license
assessments and nonprofit assessments. Revenue also includes $10,000 as the City's contribution to the DYBID
from CBD Capital Improvement (321).
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ (4,561) $ 231 $ 99,366 $ 99,366 $ 111,689 12.4 %
36 Miscellaneous Revenues 202,810 193,946 200,340 200,450 200,340 (0.1)%
Total $ 198,249 $ 194,177 $ 299,706 $ 299,816 $ 312,029 4.1 %
54 - 2019 City of Yakima Budget
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
CENTRAL BUSINESS DISTRICT CAPITAL IMPROVEMENT - 321
Assistant City Manager
Economic Development Manager
Ana Cortez
Vacant
DEFINITION
The Central Business District (CBD) Capital Improvement fund is used for the development and ongoing
implementation of capital funding programs designed to benefit Yakima's Central Business District. The current
major project in this fund is the design and construction of a new downtown plaza.
Function(s): 257, 258, 702 & 712.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
257 DYBID Assessment $ 50,000 $ 35,500 $ 10,000 $ 10,000 $ 10,000 -0/0
258 Commercial Area Development 5,284 5,191 11,100 8,600 11,100 29.1 %
702 Downtown Redevelopment - Plaza 654,325 1,587 n/a
712 Construction in Progress 10,817,460 2,817,460 10,817,460 283.9 %
Total 709,609 42,278 10,838,560 2,836,060 10,838,560 282.2 %
Object/Type
36 Miscellaneous Revenues 789,208 355,970 2,821,250 2,836,950 2,821,250 (0.6)%
39 Other Financing Sources 2,180 8,000,000 8,000,000 n/a
Transfers In 200,000 n/a
Total 991,388 355,970 10,821,250 2,836,950 10,821,250 281.4 %
Fund Balance
Beginning Balance (23,298) 258,480 572,172 572,172 573,062 n/a
Revenues less Expenditures 281,779 313,692 (17,310) 890 (17,310) n/a
Ending Balance $ 258,481 $ 572,172 $ 554,862 $ 573,062 $ 555,752 (3.0)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Expenditure Summary by Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 2,826 $ 3,493 $ 6,000 $ 3,500 $ 6,000 71.4%
400 Professional Services & Charges 52,458 37,198 15,100 15,100 15,100 -%
600 Capital Projects 654,325 1,587 10,817,460 2,817,460 10,817,460 283.9%
Total Expenditures $ 709,609 $ 42,278 $ 10,838,560 $ 2,836,060 $ 10,838,560 282.2%
2019 City of Yakima Budget - 55
EXPLANATORY NARRATIVE
DYBID Assessment - 257
This represents the City's contribution to the Downtown Clean and Safe initiative funded by DYBID assessments
(see Downtown Yakima Business Improvement District, fund 161).
257 DYBID Assessment
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
48 Repairs & Maintenance $ 50,000 $ 35,500 $ 10,000 $ 10,000 $ 10,000
Commercial Area Development - 258
This function pays for the development and ongoing implementation of capital funding programs designed to
benefit Yakima's Central Business District.
Account 41 Professional Services - This budget item is for downtown planning and anticipated downtown
improvement project implementation. These funds are budgeted as a reserve for potential public expenditures in
the downtown area.
258 Commercial Area Development
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ - $ - $ 1,000 $ 1,000 $ 1,000 -%
35 Small Tools & Equip 2,826 3,493 5,000 2,500 5,000 100.0%
Total 2,826 3,493 6,000 3,500 6,000 71.4%
400 Professional Services & Charges
41 Professional Services 1,167 5,000 5,000 5,000 -%
44 Taxes & Assessments 86 n/a
48 Repairs & Maintenance 100 100 100 -%
49 Miscellaneous 1,205 1,698 n/a
Total 2,458 1,698 5,100 5,100 5,100 -%
Total Expenditures $ 5,284 $ 5,191 $ 11,100 $ 8,600 $ 11,100 29.1%
Downtown Redevelopment - Plaza - 702
The design and construction document services to prepare the Yakima Central Plaza project for competitive bid are
funded through this account and were completed in 2018. This portion of the project was funded 50% by private
donations and 50% by a transfer from the Real Estate Excise Tax 2 (REET 2) fund.
702 Downtown Plaza Design
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
65 Construction Projects $ 654,325 $ 1,587 $
$ n/a
56 - 2019 City of Yakima Budget
Construction in Progress - 712
If approved by the Yakima City Council, construction of the Yakima Central Plaza would be funded through this
account.
712 Construction in Progress
2016 2017
Actual Actual
2018
Amended
Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
600 Capital Outlay
65 Construction Projects $ $
— $ 10,817,460 $ 2,817,460 $ 10,817,460 283.9%
Revenue
The resources to fund this program will come from miscellaneous revenues including downtown parking lot rents/
leases and private donations for the proposed plaza. If the plaza project is approved, bond proceeds would be used
to fund the project, less any amounts donated by the community. Repayment of the bonds would come from
pledged and secured donations.
Revenue
Beginning Balance
36 Miscellaneous Revenues
39 Other Financing Sources
Transfers In
Total
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ (23,298) $ 258,480 $ 572,172 $ 572,172 $ 573,062 n/a
789,208 355,970 2,821,250 2,836,950 2,821,250 (0.6)%
2,180 8,000,000 8,000,000 n/a
200,000 n/a
$ 968,090 $ 614,450 $ 11,393,422 $ 3,409,122 $ 11,394,312 234.2 %
2019 City of Yakima Budget - 57
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
TROLLEY -162
Assistant City Manager
Economic Development Manager
Ana Cortez
Vacant
DEFINITION
The Trolley Fund is to be used for improvements of the historic Yakima Valley Transport System (YVTS), and is paid
for primarily by outside agency grants and an operating transfer from the General Fund. A small amount of
revenue is generated by telecommunication lease agreements.
Function(s): 206.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
206 Trolley $ 80,450 $ 22,282 $ 31,699 $ 31,699 $ 31,699
Obj ect/Type
33 Intergovernmental 20,254 20,429 20,429 20,429
36 Miscellaneous Revenues 1,275 1,275 1,275 1,275 1,275
Transfers In 6,000 21,700 10,000 10,000 10,000
Total
Fund Balance
Beginning Balance
Revenues less Expenditures
Ending Balance
Object/Type
7,275 43,229 31,704 31,704 31,704
73,180 4 20,952 20,952 20,957
(73,175) 20,947 5 5 5
5 $ 20,951 $ 20,957 $ 20,957 $ 20,962
EXPENDITURE SYMMARY BY TYPE
0/0
0/0
0/0
0/0
0/0
0/0
0/0
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
600 Capital Projects
Total Expenditures
EXPLANATORY NARRATIVE
$ 1,818 $ 22,282 $ 31,699 $ 31,699 $ 31,699
78,632
$ 80,450 $ 22,282 $ 31,699 $ 31,699 $ 31,699
Trolley - 206
This function is used for improvements of the historic Yakima Valley Transport System (YVTS).
0/0
n/a
-0/0
58 - 2019 City of Yakima Budget
206 Trolley
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Total
400 Professional Services & Charges
41 Professional Services $ - $ $ 10,000 $ 10,000 $ 10,000
42 Communications 1,569 988 1,000 1,000 1,000
47 Public Utility Services 249 379 270 270 270
48 Repairs & Maintenance 20,914 20,429 20,429 20,429
Total 1,818 22,281 31,699 31,699 31,699
600 Capital Outlay
65 Construction Projects 78,632 n/a
Total Expenditures $ 80,450 $ 22,281 $ 31,699 $ 31,699 $ 31,699
Revenue
Revenues consist of a Washington State Historical Society grant, telecommunication lease revenues and a transfer
from the General Fund.
Revenue
0/0
0/0
0/0
0/0
0/0
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 73,180 $ 4 $ 20,952 $ 20,952 $ 20,957
33 Intergovernmental 20,254 20,429 20,429 20,429
36 Miscellaneous Revenues 1,275 1,275 1,275 1,275 1,275
Transfers In 6,000 21,700 10,000 10,000 10,000
Total $ 80,455 $ 43,233 $ 52,656 $ 52,656 $ 52,661
0/0
0/0
0/0
0/0
%
2019 City of Yakima Budget - 59
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
FRONT STREET BUSINESS IMPROVEMENT AREA -163
Assistant City Manager
Economic Development Manager
Ana Cortez
Vacant
DEFINITION
On November 21, 2006, Council passed Ordinance No. 2006-57 reforming the Parking and Business Improvement
Area (PBIA) for a portion of the North Front Street Area of the City for the purpose of assisting trade, economic
viability and livability within the area. The North Front Street Association renewed the PBIA in 2012.
Twenty businesses were assessed through the PBIA in 2018. This number is expected to remain the same for 2019.
Function(s): 207.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
207 Front Street Business Improvement $ 8,097 $ 3,500 $ 3,500 $ 3,500 $ 3,500
Obj ect/Type
36 Miscellaneous Revenues
3,535 3,538 3,735 3,735 3,735
0/0
0/0
Fund Balance
Beginning Balance 4,679 117 155 155 390 151.6%
Revenues less Expenditures (4,562) 38 235 235 235 —%
Ending Balance $ 117 $ 155 $ 390 $ 390 $ 625 60.3%
Object/Type
EXPENDITURE SYMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 8,097 $ 3,500 $ 3,500 $ 3,500 $ 3,500
EXPLANATORY NARRATIVE
Front Street Business Improvement - 207
The operating budget includes miscellaneous expenses to provide for promotion of the North Front Street PBIA
Area. Expenditures from this fund are recommended by the North Front Street Improvement Association.
-0/0
60 - 2019 City of Yakima Budget
207 Front Street Business Impr
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous $ 8,097 $ 3,500 $ 3,500 $ 3,500 $ 3,500
Revenue
Revenue in this fund consists of interest earnings and PBIA assessments. Self -assessments for area businesses are
based on number of employees. This assessment figure is subject to change if there is a net increase or decrease in
employees in the Front Street PBIA assessment area.
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 4,679 $ 117 $ 155 $ 155 $ 390 151.6%
36 Miscellaneous Revenues 3,535 3,538 3,735 3,735 3,735 —%
Total $ 8,214 $ 3,655 $ 3,890 $ 3,890 $ 4,125 6.0%
2019 City of Yakima Budget - 61
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
CONVENTION CENTER -170
Assistant City Manager Ana Cortez
Economic Development Manager Vacant
President and CEO - YVVCB John Cooper
Convention Center General Manager Connie Upton
DEFINITION
This fund was established in 1978 and centralizes City expenditures for the support of tourist, sporting and
convention activities and publicity eligible to be funded from Hotel/Motel tax.
The City contracts with the Yakima Valley Visitors and Convention Bureau doing business as Yakima Valley
Tourism to manage the Yakima Convention Center.
The convention industry continues to be more competitive by the day. In addition to new facilities, a major
competitive factor is that venues around the state are discounting rates and are offering multi-year deals. However,
given the long history of outstanding service and consistent upgrades to the facilities, there is continued support
with our planners in booking the facility in 2018 and beyond. This is not without challenges; therefore, efforts are
underway to provide a long term solution.
Function(s): 275 & 278.
PERFORMANCE STATISTICS
Convention Center
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Future Days Booked
531
527
505
538
Event Days Held
437
409
428
443
Revenue
Yakima Center Operations
764,451
754,277
833,500
928,250
Hotel / Motel Tax
705,578
727,013
745,000
745,000
Operating Transfer from PFD
100,000
100,000
100,000
100,000
Total Revenue
1,570,029
1,581,290
1,678,500
1,773,250
62 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
275 Tourist Promotion $ 435,874 $ 423,545 $ 454,500 $ 450,000 $ 459,500 2.1 %
278 Yakima Center Management 1,205,812 1,236,133 1,276,663 1,227,413 1,308,774 6.6 %
Total 1,641,686 1,659,678 1,731,163 1,677,413 1,768,274 5.4 %
Object/Type
31 Taxes 705,578 727,013 745,000 745,000 745,000 -0/0
34 Chrgs f/Goods & Svcs 290,000 310,000 300,000 (3.2)%
36 Miscellaneous Revenues 764,451 754,277 597,250 523,500 628,250 20.0 %
Transfers In 100,000 100,000 100,000 100,000 100,000 -0/0
Total 1,570,029 1,581,290 1,732,250 1,678,500 1,773,250 5.6 %
Fund Balance
Beginning Balance 528,261 456,604 378,217 378,217 379,303 0.3 %
Revenues less Expenditures (71,657) (78,388) 1,087 1,087 4,976 357.8 %
Ending Balance $ 456,604 $ 378,216 $ 379,304 $ 379,304 $ 384,279 1.3 %
EXPENDITURE SYMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 65,026 $ 61,234 $ 68,000 $ 57,000 $ 68,000 19.3%
400 Professional Services & Charges 1,576,659 1,598,444 1,663,163 1,620,413 1,700,274 4.9%
Total Expenditures $ 1,641,685 $ 1,659,678 $ 1,731,163 $ 1,677,413 $ 1,768,274 5.4%
EXPLANATORY NARRATIVE
Tourist Promotion - 275
This account is for sales and marketing in the various markets that affect the Tourist Promotion business. Yakima
Valley Tourism focuses on convention sales and tourism related promotion. The Visitor Information Center
addresses the individual tourist through e-mail promotions, mass mailings and personal visitors, selling Yakima as
a destination, and is included in the consultant fee. The Sports Commission focuses on bringing tournaments and
sports related conventions to Yakima.
Account 41 Professional Services - The following chart details the components of this account.
2019 City of Yakima Budget - 63
PROFESSIONAL SERVICES
275 Tourist Promotion
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 435,874 $ 423,545 $ 454,500 $ 450,000 $ 459,500 2.1%
Yakima Center Management - 278
This function directs, administers and oversees the operations of the Convention Center.
Account 41 Professional Services - This account covers the cost for contracting security guards, which is a mandatory
service provided at the Convention Center, along with management fees to the Bureau, and all payroll fees for the
Convention Center staff. Also included are funds used to maintain the website, provide internet service to the
building (both hard wired and wireless) and advertising to attract business to the Center.
Account 47 Public Utility Services - The following table details utility charges.
UTILITY CHARGES
2018 2019
2016 2017 Year -End Projected
Actual Actual Estimate Budget
Pacific Power $ 133,395 $ 137,979 $ 140,000 $ 140,000
Natural Gas 24,356 26,968 28,000 40,000
Water and wastewater 22,714 25,885 20,500 21,500
Refuse 5,121 5,277 5,500 6,000
Irrigation 1,411 2,053 2,000 2,000
Stormwater 2,776 4,489 4,597 4,900
Total $ 189,773 $ 202,651 $ 200,597 $ 214,400
64 - 2019 City of Yakima Budget
2016
Actual
2017
Actual
2018
Year -End
Estimate
2019
Projected
Budget
Visitors and Convention Bureau promotes convention and tourist
activities for the City of Yakima
$ 184,000
$ 184,000
$ 184,000
$ 184,000
Sports Commission promotes Yakima's ability to host sporting
events and sports related conventions.
72,500
72,500
82,500
87,500
Promotional funds established by the City for use by the Mayor's
office to purchase promotional items for visiting VIP's
6,779
430
3,000
5,000
State Fair Park to promote and market the SunDome and assist
with its operations
75,000
75,000
75,000
75,000
Marketing
6,095
115
4,000
6,500
Consultant Fee highlights the positive aspects of living, visiting
and meeting in Yakima through Advertising by the YVVCB and
assistance in operating the Visitor Information Center
91,500
91,500
101,500
101,500
Total
$ 435,874
$ 423,545
$ 450,000
$ 459,500
275 Tourist Promotion
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 435,874 $ 423,545 $ 454,500 $ 450,000 $ 459,500 2.1%
Yakima Center Management - 278
This function directs, administers and oversees the operations of the Convention Center.
Account 41 Professional Services - This account covers the cost for contracting security guards, which is a mandatory
service provided at the Convention Center, along with management fees to the Bureau, and all payroll fees for the
Convention Center staff. Also included are funds used to maintain the website, provide internet service to the
building (both hard wired and wireless) and advertising to attract business to the Center.
Account 47 Public Utility Services - The following table details utility charges.
UTILITY CHARGES
2018 2019
2016 2017 Year -End Projected
Actual Actual Estimate Budget
Pacific Power $ 133,395 $ 137,979 $ 140,000 $ 140,000
Natural Gas 24,356 26,968 28,000 40,000
Water and wastewater 22,714 25,885 20,500 21,500
Refuse 5,121 5,277 5,500 6,000
Irrigation 1,411 2,053 2,000 2,000
Stormwater 2,776 4,489 4,597 4,900
Total $ 189,773 $ 202,651 $ 200,597 $ 214,400
64 - 2019 City of Yakima Budget
278 Yakima Center Management
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 65,026 $ 61,234 $ 68,000 $ 57,000 $ 68,000 19.3%
400 Professional Services & Charges
41 Professional Services 851,870 869,415 868,496 865,496 900,607 4.1%
42 Communications 18,380 18,773 18,567 18,000 18,567 3.2%
43 Trans & Training 3,619 5,675 5,200 3,200 5,200 62.5%
45 Rentals & Leases 1,540 8,255 5,000 4,000 5,000 25.0%
46 Insurance 9,986 10,334 13,000 11,375 13,000 14.3%
47 Public Utility Services 189,773 202,652 214,400 200,600 214,400 6.9%
48 Repairs & Maintenance 59,699 50,835 73,000 60,000 73,000 21.7%
49 Miscellaneous 5,919 8,960 11,000 7,742 11,000 42.1%
Total 1,140,786 1,174,899 1,208,663 1,170,413 1,240,774 6.0%
Total Expenditures $ 1,205,812 $ 1,236,133 $ 1,276,663 $ 1,227,413 $ 1,308,774 6.6%
Revenue
The revenue for this fund comes from the Hotel/Motel Transient tax, rentals, concessions, interest and a transfer
from the Public Facilities District fund (172).
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 528,261 $ 456,604 $ 378,217 $ 378,217 $ 379,303 0.3%
31 Taxes 705,578 727,013 745,000 745,000 745,000 -%
34 Chrgs f/Goods & Svcs 290,000 310,000 300,000
36 Miscellaneous Revenues 764,451 754,277 597,250 523,500 628,250 20.0%
Transfers In 100,000 100,000 100,000 100,000 100,000 -%
Total
$ 2,098,290 $ 2,037,894 $ 2,110,467 $ 2,056,717 $ 2,152,553 4.7%
2019 City of Yakima Budget - 65
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
CONVENTION CENTER CAPITAL - 370
Assistant City Manager Ana Cortez
Economic Development Manager Vacant
President and CEO - YVVCB John Cooper
Convention Center General Manager Connie Upton
DEFINITION
The Yakima Convention Center Capital Fund is used to account for major facility upgrades and purchases.
Reserves for major facility maintenance typically come from Hotel/Motel Tax and/or the Public Facilities District
State Sales Tax credit. The Public Facilities Board transfers funds to ensure adequate funding is available for future
scheduled projects.
Function(s): 279.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
279 Capital Improvement $ 255,692 $ 241,209 $ 549,560 $ 466,560 $ 1,013,600 117.2 %
Object/Type
31 Taxes 240,659 293,332 300,000 300,000 375,000 25.0 %
36 Miscellaneous Revenues 500 500 500 500 500 -0/0
Transfers In 155,000 155,000 155,000 155,000 383,600 147.5 %
Total 396,159 448,832 455,500 455,500 759,100 66.7 %
Fund Balance
Beginning Balance 585,025 725,492 933,114 933,114 922,054 (1.2)%
Revenues less Expenditures 140,467 207,623 (94,060) (11,060) (254,500) n/a
Ending Balance $ 725,492 $ 933,115 $ 839,054 $ 922,054 $ 667,554 (27.6)%
EXPENDITURE SYMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Expenditure Summary by Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 70,710 $ 67,305 $ 80,000 $ 80,000 $ 80,000 -%
400 Professional Services & Charges 157,914 143,125 364,560 281,560 813,600 189.0%
600 Capital Projects 27,068 30,779 105,000 105,000 120,000 14.3%
Total Expenditures $ 255,692 $ 241,209 $ 549,560 $ 466,560 $ 1,013,600 117.2%
66 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Capital Improvement - 279
This service unit provides for items such as furniture replacement, HVAC repairs, audio-visual equipment, parking
lot lights and replacement of other miscellaneous capital equipment as needed.
279 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ 70,710 $ 67,305 $ 80,000 $ 80,000 $ 80,000 -%
400 Professional Services & Charges
41 Professional Services 21,363 14,965 81,560 81,560 583,600 615.5%
48 Repairs & Maintenance 136,551 128,160 283,000 200,000 230,000 15.0%
600 Capital Outlay
64 Machinery & Equipment 26,590 30,779 105,000 105,000 120,000 14.3%
65 Construction Projects 478 n/a
Total 27,068 30,779 105,000 105,000 120,000 14.3%
Total Expenditures $ 255,692 $ 241,209 $ 549,560 $ 466,560 $ 1,013,600 117.2%
Revenue
Revenue consists of an allocation of the Hotel/Motel tax, interest and a transfer from the Public Facility District
(172).
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 585,025 $ 725,492 $ 933,114 $ 933,114 $ 922,054 (1.2)%
31 Taxes 240,659 293,332 300,000 300,000 375,000 25.0 %
36 Miscellaneous Revenues 500 500 500 500 500 -0/0
Transfers In 155,000 155,000 155,000 155,000 383,600 147.5 %
Total $ 981,184 $ 1,174,324 $ 1,388,614 $ 1,388,614 $ 1,681,154 21.1
2019 City of Yakima Budget - 67
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
TOURIST PROMOTION AREA -173
Assistant City Manager Ana Cortez
Economic Development Manager Vacant
President and CEO - YVVCB John Cooper
DEFINITION
The Tourism Promotion Area Ordinance was established on April 13, 2004 as a result of a petition process by local
hotels. The Department of Revenue collects Tourism Promotion Assessments from guests staying at area hotels as a
"per room night" charge and disburses them to the City of Yakima for the annual Tourism Promotion Area (TPA)
budget.
The City contracts with Yakima Valley Tourism (YVT) to manage the Tourism Promotion Area and budget.
Revenue paid to the City of Yakima by the Department of Revenue is then disbursed in its entirety to YVT to market
the destination, regional event facilities, attractions and to service tourists and groups.
Function(s): 255.
Function/Title
255 Tourist Promotion
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 662,836 $ 662,949 $ 707,200 $ 675,000 $ 690,000 2.2 %
Object/Type
31 Taxes 659,670 663,662 707,200 675,000 690,000 2.2 %
36 Miscellaneous Revenues 398 575 350 508 350 (31.1)%
Total 660,068 664,237 707,550 675,508 690,350 2.2 %
Fund Balance
Beginning Balance 80,822 78,054 79,342 79,342 79,850 0.6 %
Revenues less Expenditures (2,768) 1,288 350 508 350 (31.1)%
Ending Balance $ 78,054 $ 79,342 $ 79,692 $ 79,850 $ 80,200 0.4 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Expenditure Summary by Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 662,836 $ 662,949 $ 707,200 $ 675,000 $ 690,000 2.2%
EXPLANATORY NARRATIVE
Tourist Promotion - 255
YVT will implement the marketing activities listed below as approved by the TPA Commission in October. These
services include advertising campaigns, sales and promotion of all meeting facilities, events and attractions in
68 - 2019 City of Yakima Budget
Yakima for conventions/groups, sporting events, and leisure travelers. This program is designed to increase the
number of overnight visitors to Yakima. Outlined below is a summary of the TPA expenditures by category for the
budget year.
TOURIST PROMOTION EXPENDITURES
2019
Projected
Budget
Sports Trade Shows $ 10,000
Sports Event Development Fund 16,000
Sports Marketing 7,000
Convention/Group Sales Marketing 41,000
Group Tour Trade Shows 7,000
Leisure Publicity / Family Tours 16,000
Leisure Travel Marketing 123,800
Travel Media Public Relations 35,000
Travel Guide Distribution 15,000
Administration / Operation Expenses 39,000
Salaries, Wages and Benefits "' 345,200
Total`' $ 655,000
(1) These are sales positions necessary to bring and service conventions, sporting groups, motor coach tours, etc. to all event
facilities and attractions in Yakima.
(2) TPA approved budget is less than City staff projections to be conservative should actual collections not meet projections.
Account 41 Professional Services - This account pays for the management agreement with the Yakima Valley Visitors
and Convention Bureau. This covers the cost of implementing the current TPA Marketing Plan, as well as office
overhead, bookkeeping, audits, equipment and software.
255 Tourist Promotion
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 662,836 $ 662,949 $ 707,200 $ 675,000 $ 690,000 2.2%
Revenue
Revenues are generated by an assessment charge for guests staying at hotels/motels within the TPA.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 80,822 $ 78,054 $ 79,342 $ 79,342 $ 79,850 0.6 %
31 Taxes 659,670 663,662 707,200 675,000 690,000 2.2 %
36 Miscellaneous Revenues 398 575 350 508 350 (31.1)%
Total $ 740,890 $ 742,291 $ 786,892 $ 754,850 $ 770,200 2.0 %
2019 City of Yakima Budget - 69
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
CAPITOL THEATRE -171
Assistant City Manager Ana Cortez
Economic Development Manager Vacant
Capitol Theatre Executive Director Charlie Robin
DEFINITION
Annually, a thorough needs study is undertaken by the Theatre staff in order to update the Theatre's ongoing
capital plan. This is necessary in order to maintain a viable and aesthetically appealing facility.
By contract with the Capitol Theatre Committee (CTC), the City is responsible for major upkeep and maintenance of
the facility as well as fire, casualty and extended coverage insurance. The CTC is responsible for programmatic,
administrative and operational expenses. Because City resources are limited, the CTC has taken on the primary
responsibility of addressing needs that have been outside the City's ability to fund. Over the past decade, the CTC
has secured $1,215,500 in Federal, State and Private support. Among the projects funded were the replacement of
the HVAC and Theatre's sound system, rewiring the Theatre, and additional women's restrooms.
In 2007 the CTC and City secured the establishment of a Public Facilities District (PFD) that made the Production
Center and 4th Street Theatre Expansion possible, which was constructed in 2011. This expansion to the back of the
Theatre facilitates larger productions and includes a 400 -seat black box theatre, now known as the 4th Street
Theatre. These facility upgrades are accounted for in Fund 322 -Capitol Theatre Construction, and were funded by
City -issued general obligation bonds that are being repaid by a 25 year revenue stream of Public Facilities Sales Tax
credit collections dedicated to the Capitol Theatre project. In addition to the revenues secured through the PFD, the
CTC raised over $3,000,000 in private contributions. Of the funds raised privately by the CTC, over $1.2 million
was used to pay architectural fees, property acquisition costs and a portion of the construction - including
donations of $132,000 in cash paid directly to the City to reimburse for additional design work. The remaining $1.8
million was used to purchase equipment, for planning & oversight, advocacy & fund raising.
The top priority for 2019 is in establishing priorities and time lines toward completion of a host of facility and
equipment related needs identified through safety and system evaluations alongside technical staff
recommendations. Public Facilities District revenue will be available to support the ongoing needs of the facility.
Many of the formerly purchased capital items have been in service now for over 40 years. The useful life of many
items has been grossly overextended due to prior years' policy of constant repair and small part replacement.
While this served to further extend the life of this outdated equipment, it only deferred the ultimate purchase.
Repair is no longer cost effective, or possible, for these capital replacement items. The necessity for City support via
this process continues to be essential.
Function(s): 271.
PERFORMANCE STATISTICS
(1) Does not include the varied and numerous non -ticketed events which occur annually in the Capitol Theatre venues, such as
gala receptions, graduations, private parties, meetings, and other educational and community offerings. Previously posted
statistics related only to CTC -presented engagements and did reflect the greater scope of activities managed by CTC in the
facilities on behalf of the community
70 - 2019 City of Yakima Budget
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Productions''
56
70
72
70
Tickets Sold
42,243
66,164
68,000
66,000
(1) Does not include the varied and numerous non -ticketed events which occur annually in the Capitol Theatre venues, such as
gala receptions, graduations, private parties, meetings, and other educational and community offerings. Previously posted
statistics related only to CTC -presented engagements and did reflect the greater scope of activities managed by CTC in the
facilities on behalf of the community
70 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
271 Capitol Theatre $ 420,497 $ 443,278 $ 436,587 $ 441,587 $ 442,356
0.2
Object/Type
31 Taxes 309,176 307,950 308,070 308,070 308,070 -0/0
36 Miscellaneous Revenues 250 250 250 250 250 -0/0
Transfers In 120,000 127,600 122,400 122,400 144,400 18.0 %
Total 429,426 435,800 430,720 430,720 452,720 5.1 %
Fund Balance
Beginning Balance 26,567 35,496 28,018 28,018 17,151 (38.8)%
Revenues less Expenditures 8,929 (7,478) (5,867) (10,867) 10,364 (195.4)%
Ending Balance $ 35,496 $ 28,018 $ 22,151 $ 17,151 $ 27,515 60.4 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Expenditure Summary by Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 24,247 $ 23,400 $ 23,400 $ 28,400 $ 28,400 -%
400 Professional Services & Charges 396,250 419,878 413,187 413,187 413,956 0.2%
Total Expenditures $ 420,497 $ 443,278 $ 436,587 $ 441,587 $ 442,356 0.2%
EXPLANATORY NARRATIVE
Capitol Theatre - 271
The Capitol Theatre Operating Agreement has been in place since October 4, 1988. Currently, labor costs for
ongoing operating repair and maintenance expenses are included in the management fee.
Account 41 Professional Services - This includes the City portion of the management fee which includes labor costs for
repair and maintenance, as noted above.
271 Capitol Theatre
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ 24,247 $ 23,400 $ 23,400 $ 28,400 $ 28,400 -%
400 Professional Services & Charges
41 Professional Services 329,684 350,549 343,842 343,842 344,611 0.2%
45 Rentals & Leases 40,248 41,975 41,975 41,975 41,975 -%
47 Public Utility Services 328 534 550 550 550 -%
48 Repairs & Maintenance 25,990 26,820 26,820 26,820 26,820 -%
Total 396,250 419,878 413,187 413,187 413,956 0.2%
Total Expenditures $ 420,497 $ 443,278 $ 436,587 $ 441,587 $ 442,356 0.2%
2019 City of Yakima Budget - 71
Revenue
Revenues for the Capitol Theatre consist of a portion of Hotel/Motel Tax, a 1% Cable Utility Tax, interest, and a
transfer from the Public Facilities District fund (172). These revenues enable the support of the Capitol Theatre via
the Management fee, plus reimbursement of a portion of other expenses for small tools and basic repairs and
maintenance.
Revenue
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
Beginning Balance
31 Taxes
36 Miscellaneous Revenues
Transfers In
Total
$ 26,567
309,176
250
120,000
$ 35,496
307,950
250
127,600
$ 28,018
308,070
250
122,400
$ 28,018
308,070
250
122,400
$ 17,151 (38.8)%
308,070
250
144,400
0/0
0/0
18.0 %
$ 455,993 $ 471,296 $ 458,738 $ 458,738 $ 469,871 2.4 %
72 - 2019 City of Yakima Budget
CITY ADMINISTRATION - 2019 BUDGET NARRATIVE
CAPITOL THEATRE CAPITAL- 322
Assistant City Manager Ana Cortez
Economic Development Manager Vacant
Capitol Theatre Executive Director Charlie Robin
DEFINITION
The Capitol Theatre Capital fund was reactivated in 2004 to account for major facility upgrades.
Function(s): 270.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
270 Capital Improvement $ 164,825 $ 104,743 $ 60,000 $ 15,000 $ 60,000 300.0 %
Object/Type
Transfers In 66,641 56,968 60,000 60,000 60,000
0/0
Fund Balance
Beginning Balance 248,750 150,566 102,791 102,791 147,791 43.8 %
Revenues less Expenditures (98,184) (47,775) 45,000 — (100.0)%
Ending Balance $ 150,566 $ 102,791 $ 102,791 $ 147,791 $ 147,791 —0/0
Expenditure Summary by Type
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Projects $ 164,825 $ 104,743 $ 60,000 $ 15,000 $ 60,000 300.0%
EXPLANATORY NARRATIVE
Capital Improvement - 270
In 2009, a budgeted policy issue was approved by the City Council for an expansion to the Capitol Theatre. The
expansion included a new Production Center (attached to the back of the Theatre) which was completed in 2011 and
a Pavilion (a support annex and administrative office on the corner of Yakima Avenue and 3rd Street). The property
on that corner (the Wilson Building) had been donated to CTC and has been sold by CTC to a private investor who
will develop the property independently. That property's future development includes the possibility of a public-
private partnership specifically to build a sky -bridge across the alleyway to provide improved access for patrons to
the balcony of the Capitol Theatre.
During 2008, expansion activities began with the relocation of the utilities in back of the Theatre, as well as work on
the construction design for both the Production Center and the Pavilion.
2019 City of Yakima Budget - 73
In 2009, designs were finalized and approved for the Production Center, at a total project cost of $7.4 million, higher
than originally projected. Higher construction costs, coupled with a reduction in fundraising revenues due to
current economic conditions, led to the decision to begin construction of the Production Center only in 2009. In
August 2009, the City issued approximately $7 million of general obligation bonds, which is being repaid by a 25
year revenue stream of Public Facilities Sales Tax credit collections dedicated to the Capitol Theatre project. The
sales tax credit collections commenced in 2008 and provided approximately $390,000 in the first year, which paid for
the relocation of utilities in preparation for the Production Center project. The remaining 24 years of sales tax credit
collections will provide debt service on the bonds.
Ground breaking for the Production Center was held on September 8, 2009. Construction was substantially
completed by the end of 2010.
Account 650 Construction Projects - This account has been used to account for projects such as the Production Center
and will be used in the future for any additional updates as they become necessary. The CTC is working with the
City's Engineering division to identify potential and recommended safety and American's with Disabilities Act
(ADA) related upgrades and improvements. Any unused funds from the current years budget will be carried
forward and combined with new resources made available for upgrades and improvements.
270 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
65 Construction Projects $ 164,825 $ 104,743 $ 60,000 $ 15,000 $ 60,000 300.0%
Revenue
Revenues consist of an operating transfer from the Capitol Theatre PFD fund (174).
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance
Transfers In
$ 248,750 $ 150,566 $ 102,791 $ 102,791 $ 147,791 43.8%
66,641 56,968 60,000 60,000 60,000
Total $ 315,391 $ 207,534 $ 162,791 $ 162,791 $ 207,791
%
27.6%
74 - 2019 City of Yakima Budget
HUMAN RESOURCES
Title Function*/Fund
Human Resources 160*
Unemployment Compensation Reserve 512
Employees Health Benefit Reserve 513
Worker's Compensation Reserve 514
Wellness/Employee Assistance Program 516
* General Fund Department
2019 City of Yakima Budget - 75
HUMAN RESOURCES
Organizational Chart as of January 1, 2019
C. MENDOZA
Director of Human Resources
8.10 Positions
J.ZEUTENHORST
Training Coordinator
HUMAN
RESOURCES
6.1 Positions
Recruitment & Testing
Employee Orientation
Records Maintenance
Collective Bargaining
Support Administration
Charter, Police and Fire
Civil Service
Health Insurance Plan
Workers' Compensation
Retirement System
Unemployment Benefits
ICMA Deferred
Compensation
Benefit Program FTA/
DOT Random Drug
Testing
CIVIL SERVICE
COMIVIISSION
D. KOREVAAR
Civil Services
Chief Examiner
76 - 2019 City of Yakima Budget
HUMAN RESOURCES - 2019 BUDGET NARRATIVE
HUMAN RESOURCES -160
GENERAL FUND
Human Resources Director Connie Mendoza
DEFINITION
The Human Resources Department is responsible for the administration of a comprehensive human resource
management program in accordance with Federal, State and local regulations.
This department administers the following programs, plans or regulatory requirements:
Collective bargaining -14 labor units (State mandated Chapter 41.56 RCW)
Charter Civil Service operations (City Charter mandate)
Police and Fire Civil Service operations (State mandated Chapter 41.12 and 41.08 RCW)
Retirement system administration (State mandated Chapter 41.28 RCW)
ADA (Americans with Disabilities Act) administration (Federal and State mandate)
FMLA (Family and Medical Leave Act) administration (Federal and State mandate)
FTA / DOT random drug testing administration (Federal mandate)
Pre-employment physical examination administration (City policy)
Employment eligibility verification (I-9) (Federal mandate)
EEOC compliance (Federal mandate)
FLSA (Fair Labor Standards Act) (Federal mandate)
Self-insurance for health insurance (City policy)
Self-insurance for Worker's Compensation (City policy)
Self-insurance for unemployment insurance (City policy)
In addition, the Human Resources department administers the following benefit programs:
ICMA 457 Deferred Compensation Plan (City policy and collectively bargained)
Section 125 Plan (City policy and collectively bargained)
Life insurance (City policy and collectively bargained)
Disability insurance (City policy and collectively bargained)
Flexible Spending Accounts (City policy)
City University Training Program
Function(s): 162, 163, 165,166 & 167.
2019 City of Yakima Budget - 77
PERFORMANCE STATISTICS
Human Resources
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Personnel Requisitions
200
213
195
170
Applications Received
1,754
1,584
1,785
1,500
Employment Tests Administered
140
117
130
100
Number of Candidates Scheduled/Tested
600
422
480
400
Personnel Hired
146
144
130
130
Classification Studies Completed
20
20
20
20
Unique Training Hours (Individual CYU Course Hours)
190
77
125
120
Cumulative Hours of CYU Instruction
628
369
480
460
Number of CYU Training Participants
3,269
2,202
2,350
2,200
Total Hours of CYU Training Obtained
8,206
5,744
6,700
6,800
Hours Invested in Labor Negotiations/Contract Admin/Grievances
200
250
400
400
Medical Leave of Absence Cases (FMLA, WA State Law)
135
168
165
165
ADA Accommodations
4
4
5
5
Worker's Comp Claims Handled
124
102
100
100
Hours spent on Safety Issues
480
500
600
600
Hours Invested in Employee Relations (Consultations on Staff Dev.
Performance Evaluation/Improvement, Discipline Administration, etc.)
1,600
1,600
1,700
1,750
Personnel Action Forms - Handling
1,935
2,100
1,800
1,700
Performance Evaluations Issued
847
843
780
750
Hours Invested in Evaluations Process
275
400
400
375
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1135 Director of Human Resources 1.00 1.00 1.00 1.00
10102 Chief Examiner 1.00 1.00 1.00 1.00
10103 Human Resources Specialist "' 2.50 2.50 3.50 3.50
10104 Human Resources Assistant "' 1.60 1.60 0.60 0.60
10105 Senior Human Resources Specialist 2.00 2.00 2.00 2.00
10110 Training Program Coordinator 1.00 1.00 1.00 1.00
Total Personnel `2'
9.10 9.10
9.10 9.10
(1) One Human Resources Assistant position was converted to a Human Resources Specialist mid -year 2017.
(2) An equivalent of 4.10 FTE's are funded by the Employee Benefit Funds (512, 513 & 514).
78 - 2019 City of Yakima Budget
Function/Title
162
163
165
166
167
Total
Personnel Administration
Recruitment/CJ Sales Tax
Charter Civil Service
Police Civil Service
Training/CYU
Object/Type
BUDGET SUMMARY
2016 2017
Actual Actual
2018
Amended
Budget
2018 2019 % Chng
Estimated Projected YE Est
Year -End Budget to Proj
$ 296,578 $ 293,313 $ 398,408 $ 396,508 $ 305,250 (23.0)%
6,500 5,000 5,000 -0/0
163,582 165,815 186,636 184,686 187,315 1.4 %
147,396 154,473 155,180 154,670 157,477 1.8 %
29 32 17,100 22,700 113,070 398.1 %
$ 607,585 $ 613,633 $ 763,824 $ 763,564 $ 768,112 0.6 %
EXPENDITURE SUMMARY BY TYPE
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
Total Expenditures
EXPLANATORY NARRATIVE
$ 385,201 $ 388,666 $ 411,311
133,284 143,691 153,104
518,485 532,357 564,415
4,703 7,139 16,000
84,397 74,137 183,410
$ 409,161
153,104
562,265
24,100
177,200
2019 % Chng
Projected YE Est
Budget to Proj
$ 416,436 1.8 %
161,662 5.6 %
578,098 2.8 %
19,500 (19.1)%
170,515 (3.8)%
0.6 %
$ 607,585 $ 613,633 $ 763,825 $ 763,565 $ 768,113
Personnel Administration -162
This function includes the administration of the Human Resource Management program.
Account 41 Professional Services - This line item is for professional labor negotiations assistance in collective
bargaining for Police (YPPA), Fire (IAFF), AFSCME Local 1122 contracts and management bargaining units, plus in-
service training.
162 Administration
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
100 Salaries & Wages
11 Salaries & Wages
14 Retire/Term Cashout
Total
200 Benefits
300 Operating Supplies
31 Office & Oper Supplies
32 Fuel
35 Small Tools & Equip
Total
$ 158,321
2,715
161,036
56,261
$ 156,913 $ 170,708 $
2,485 2,500
159,398 173,208
61,631 68,406
1,937 3,093 2,500
9 16
1,271 3,881 4,000
170,708 $ 108,898 (36.2)%
1,500 2,500 66.7 %
172,208 111,398 (35.3)%
68,406 38,843 (43.2)%
2,500
4,000
2,500
4,000
3,217 6,990 6,500
6,500
6,500
n/a
0/0
0/0
0/0
2019 City of Yakima Budget - 79
162 Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 34,967 20,421 80,000 80,000 80,000 -0/0
42 Communications 3,848 4,614 4,759 4,759 4,759 -0/0
43 Trans & Training 966 369 4,500 4,500 3,000 (33.3)%
45 Rentals & Leases 32,147 33,237 51,535 51,535 54,000 4.8 %
48 Repairs & Maintenance 609 150 1,000 1,000 1,000 -0/0
49 Miscellaneous 3,528 6,503 8,500 7,600 5,750 (24.3)%
Total 76,065 65,294 150,294 149,394 148,509 (0.6)%
Total Expenditures $ 296,579 $ 293,313 $ 398,408 $ 396,508 $ 305,250 (23.0)%
Recruitment/Criminal Justice Sales Tax .3% -163
The voter approved 0.3% Criminal Justice Sales Tax began in 2005. In order to adequately support the recruitment
process for public safety related personnel, part of the new tax was allocated to Human Resources in a professional
services account to provide for contract services, continuous testing for police and any necessary recruitment costs
for other positions funded by the Criminal Justice Sales tax.
163 Criminal Justice Sales Tax .3%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ $
$ 6,500 $ 5,000 $ 5,000
Charter Civil Service -165
This function is used for maintaining the City Charter mandated Charter Civil Services.
0/0
Account 41 Professional Services - This line item is used primarily for a consultant to perform classification studies
which vary from year to year based on the number of classification requests by employees. Also included are funds
for extraordinary recruitment.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
165 Charter Civil Service Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 120,092 $ 120,274 $ 130,398 $ 130,398 $ 132,099 1.3 %
13 Special Pay 108 98 200 200 -0/0
14 Retire/Term Cashout 973 740 1,000 1,000 n/a
Total 121,173 121,112 131,398 130,598 133,299 2.1 %
200 Benefits 36,709 38,609 42,935 42,935 44,864 4.5 %
300 Operating Supplies
31 Office & Oper Supplies 954 150 2,500 2,000 2,500 25.0 %
35 Small Tools & Equip 500 500 500 -0/0
Total 954 150 3,000 2,500 3,000 20.0 %
80 - 2019 City of Yakima Budget
165 Charter Civil Service
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 199 493 1,900 1,400 1,900 35.7 %
42 Communications 550 296 703 653 653 -0/0
43 Trans & Training 1,424 1,751 3,000 3,000 1,500 (50.0)%
49 Miscellaneous 2,572 3,404 3,700 3,600 2,100 (41.7)%
Total 4,745 5,944 9,303 8,653 6,153 (28.9)%
Total Expenditures $ 163,581 $ 165,815 $ 186,636 $ 184,686 $ 187,316 1.4 %
Police Civil Service -166
This function is used for the administration of the state mandated Police and Fire Civil Service rules governing
hiring and changes in employment status.
166 Police Civil Service
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 102,628 $ 107,812 $ 106,205 $ 106,205 $ 107,066 0.8 %
13 Special Pay 108 98 150 150 0/0
14 Retire/Term Cashout 256 247 500 500 n/a
Total 102,992 108,157 106,705 106,355 107,716 1.3 %
200 Benefits 40,315 43,451 41,763 41,763 44,958 7.7 %
300 Operating Supplies
31 Office & Oper Supplies 532 1,000 1,000 1,000 -0/0
400 Professional Services & Charges
41 Professional Services 122 400 600 600 600 -0/0
42 Communications 650 449 713 603 603 -0/0
43 Trans & Training 1,228 751 2,000 2,000 1,250 (37.5)%
49 Miscellaneous 1,558 1,267 2,400 2,350 1,350 (42.6)%
Total 3,558 2,867 5,713 5,553 3,803 (31.5)%
Total Expenditures $ 147,397 $ 154,475 $ 155,181 $ 154,671 $ 157,477 1.8 %
Training/City of Yakima University -167
This function is used for global training for city staff. This includes required training as mandated by
Administrative Policies, as well as leadership, computer software & other soft skills to increase employee potential.
New funds were reallocated to Operating Supplies and Professional Services in 2018 in order to track usage for the
City of Yakima University (CYU).
167 Training/COY University
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ $ $ $ $ 64,023
200 Benefits 32,997
2019 City of Yakima Budget - 81
167 Training/COY University
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 5,000 14,000 8,500 (39.3)%
35 Small Tools & Equip 500 100 500 400.0 %
Total 5,500 14,100 9,000 (36.2)%
400 Professional Services & Charges
41 Professional Services 5,000 3,000 3,200 6.7 %
43 Trans & Training 2,000 1,000 1,250 25.0 %
49 Miscellaneous 29 32 4,600 4,600 2,600 (43.5)%
Total 29 32 11,600 8,600 7,050 (18.0)%
Total Expenditures $ 29 $ 32 $ 17,100 $ 22,700 $ 113,070 398.1 %
Dedicated Revenue
Revenues consist of Civil Service exam fees.
Dedicated Revenue
34 Chrgs f/Goods & Svcs
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ — $ $ — $ 250 $ n/a
82 - 2019 City of Yakima Budget
HUMAN RESOURCES - 2019 BUDGET NARRATIVE
UNEMPLOYMENT COMPENSATION RESERVE - 512
Human Resources Director Connie Mendoza
DEFINITION
The Unemployment Compensation Reserve Fund covers unemployment claims filed by former employees. The
City is self-insured for this function, and pays the cost of claims directly, plus some administration to the State.
Functions(s): 182,183 & 185.
AUTHORIZED PERSONNEL
Unemployment Compensation funds .75 FTE's that are included in the Human Resources (160) Authorized
Personnel chart.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
182 Benefit Administration $ 71,400 $ 466,589 $ 75,706 $ 75,406 $ 81,629 8.3%
183 Insurance Premiums 6,675 6,875 7,000 7,000 7,000 -%
185 Claims Paid 79,244 80,176 100,000 100,000 100,000 -%
Total 157,319 553,640 182,706 182,406 188,629 3.4%
Object/Type
36 Miscellaneous Revenues
207,271 212,144 194,750 194,750 221,343 13.7%
Fund Balance
Beginning Balance 441,244 491,196 149,700 149,700 162,044 8.2%
Revenues less Expenditures 49,952 (341,496) 12,044 12,344 32,714 165.0%
Ending Balance $ 491,196 $ 149,700 $ 161,744 $ 162,044 $ 194,758 20.2%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 51,102 $ 47,805 $ 53,163 $ 52,863 $ 55,842 5.6%
200 Personnel Benefits 95,098 96,970 120,473 120,473 120,764 0.2%
Sub -Total Salaries & Benefits 146,200 144,775 173,636 173,336 176,606 1.9%
400 Professional Services & Charges 11,119 8,865 9,070 9,070 12,023 32.6%
Transfers 400,000 n/a
Total Expenditures $ 157,319 $ 553,640 $ 182,706 $ 182,406 $ 188,629 3.4%
2019 City of Yakima Budget - 83
EXPLANATORY NARRATIVE
Benefit Administration -182
This function pays for the internal administration of unemployment benefits.
Account 200 Benefits - This account pays for unemployment claims filed by former employees as well as the benefits
related to the salaries and wages paid from this fund.
182 Benefit Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 49,606 $ 46,515 $ 51,863 $ 51,863 $ 54,542 5.2%
14 Retire/Term Cashout 1,496 1,290 1,300 1,000 1,300 30.0%
Total 51,102 47,805 53,163 52,863 55,842 5.6%
200 Benefits 15,854 16,794 20,473 20,473 20,764 1.4%
400 Professional Services & Charges
41 Professional Services 4,444 1,990 2,070 2,070 5,023 142.7%
Transfers Out 400,000 n/a
Total Expenditures $ 71,400 $ 466,589 $ 75,706 $ 75,406 $ 81,629 8.3%
Insurance Premiums - 183
This function provides for a third party administrator, Talx Equifax Administrative Services.
183 Insurance Premiums
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 6,675 $ 6,875 $ 7,000 $ 7,000 $ 7,000
Claims Paid -185
This function pays for the administration and payments of unemployment benefits.
5180,000
$160,000
$140,000
$120,000
9100,000
$80,000
$60,000
$151,859
WORKERS' UNEMPLOYMENT BENEFITS PAID
$124,739
112,003 $112,914
$79,244
$100,000 $100,000
2010 2011 2012 2013 2014 2015 21)16 2017 2018 2019
Actual Actual Actual Actual Actual Actual Actual Actual YE Est Budget
-0/0
84 - 2019 City of Yakima Budget
185 Claims Paid
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
200 Benefits $ 79,244 $ 80,176 $ 100,000 $ 100,000 $ 100,000
Revenue
Revenue is generated through monthly accrual assessments for each employee.
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 441,244 $ 491,196 $ 149,700 $ 149,700 $ 162,044 8.2%
36 Miscellaneous Revenues 207,271 212,144 194,750 194,750 221,343 13.7%
Total $ 648,515 $ 703,340 $ 344,450 $ 344,450 $ 383,387 11.3%
2019 City of Yakima Budget - 85
HUMAN RESOURCES - 2019 BUDGET NARRATIVE
EMPLOYEES HEALTH BENEFIT RESERVE - 513
Human Resources Director Connie Mendoza
DEFINITION
This fund is used to pay group medical and dental claims for covered employees and retirees and their eligible
dependents.
Rates charged against all operating funds have been calculated for 2019 to pay all medical/vision/dental claims
and maintain reserves at acceptable levels. The 2019 total revenues, which includes estimated contributions from
operating funds, employees' payroll deductions, retiree contributions and interest earnings are projected at
$14,189,179.
Factors that affect revenue are the coverage elected by the employee (employee only or family) and the number of
budgeted positions. The following reflects the total base premium rates charged. (These rates are then used to
calculate the portion paid by the City and employees based on negotiated formulas).
BASE PREMIUM RATES
2017 2018
2017 2018 vs. 2019 vs.
Description Actual Actual 2018 Proposed 2019
LEOFF I Employees $ 909.37 $ 959.37 $ 50.00 $ 1,535.00 $ 575.63
YPPA Employees 779.98 780.26 $ 0.28 780.26
All Other Employees 680.54 755.54 $ 75.00 770.65 15.11
YPPA Dependents 846.86 896.86 $ 50.00 995.55 98.69
All Other Dependent(s) 846.86 897.67 $ 50.81 942.56 44.89
Dental 101.24 100.96 $ (0.28) 98.20 (2.76)
Function(s): 171, 172, 173, 174, 186 & 187.
AUTHORIZED PERSONNEL
Employees Health Benefit Reserve funds 1.90 FTE's that are included in the Human Resources (160) Authorized
Personnel chart.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
171 Benefit Administration $ 411,195 $ 383,392 $ 338,329 $ 333,943 $ 460,943 38.0%
172 Insurance Premiums 586,092 424,808 500,000 500,000 550,000 10.0%
173 Medical Claims Processing 638,467 675,716 675,000 675,000 685,000 1.5%
174 Medical Claims Paid 8,797,208 9,721,914 10,720,000 10,320,000 11,220,000 8.7%
186 MiCare Clinic Services 583,931 634,156 690,000 690,000 695,000 0.7%
187 MiCare Clinic Administration 34,058 35,564 37,800 37,500 38,500 2.7%
Total 11,050,951 11,875,550 12,961,129 12,556,443 13,649,443 8.7%
86 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Object/Type
36 Miscellaneous Revenues 11,245,057 12,154,372 12,786,620 12,786,620 14,189,179 11.0%
37 Prop & Trust Gains 89,318 11,937 n/a
Total 11,334,375 12,166,309 12,786,620 12,786,620 14,189,179 11.0%
Fund Balance
Beginning Balance 695,028 978,452 1,269,212 1,269,212 1,499,389 18.1%
Revenues less Expenditures 283,424 290,759 (174,509) 230,177 539,736 134.5%
Ending Balance $ 978,452 $ 1,269,211 $ 1,094,703 $ 1,499,389 $ 2,039,125 36.0%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 122,543 $ 152,954 $ 131,688 $ 130,388 $ 138,916 6.5%
200 Personnel Benefits 9,420,576 10,185,718 11,264,795 10,864,795 11,816,397 8.8%
Sub -Total Salaries & Benefits 9,543,119 10,338,672 11,396,483 10,995,183 11,955,313 8.7%
300 Operating Supplies 725 233 8,000 7,000 7,000 -%
400 Professional Services & Charges 1,422,709 1,483,917 1,550,646 1,549,760 1,682,130 8.5%
500 Intergovernmental 84,398 52,727 6,000 4,500 5,000 11.1%
Total Expenditures $ 11,050,951 $ 11,875,549 $ 12,961,129 $ 12,556,443 $ 13,649,443 8.7%
EXPLANATORY NARRATIVE
Benefit Administration -171
This function pays for the City's administration of the medical program, including an allocation of Human
Resources staffing, city service charges and any charges related to the Affordable Care Act.
Account 41 Professional Services - This line item accounts for this funds allocation of administrative service charges
paid to the General Fund (i.e. City Service Charge).
171 Benefit Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 120,513 $ 119,992 $ 129,888 $ 129,888 $ 137,116 5.6%
14 Retire/Term Cashout 2,030 32,962 1,800 500 1,800 260.0%
Total 122,543 152,954 131,688 130,388 138,916 6.5%
200 Benefits 37,276 38,997 44,795 44,795 46,397 3.6%
2019 City of Yakima Budget - 87
171 Benefit Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 144 4,000 3,000 3,000 -%
35 Small Tools & Equip 3,000 3,000 3,000 -%
Total 144 7,000 6,000 6,000 -%
400 Professional Services & Charges
41 Professional Services 164,242 136,683 143,360 143,360 259,730 81.2%
42 Communications 121 1,586 1,000 1,000 -%
43 Trans & Training 296 1,582 2,000 2,000 2,000 -%
48 Repairs & Maintenance 400 400 400 -%
49 Miscellaneous 2,176 449 1,500 1,500 1,500 -%
Total 166,835 138,714 148,846 148,260 264,630 78.5%
500 Intergovernmental Services
51 Intergov't Prof Services 84,398 52,727 6,000 4,500 5,000 11.1%
Total Expenditures $ 411,196 $ 383,392 $ 338,329 $ 333,943 $ 460,943 38.0%
Insurance Premiums - 172
This function pays for Stop Loss insurance. The City's maximum exposure on large claims is $250,000 per year per
individual.
172 Insurance Premiums
200 Benefits
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 586,092 $ 424,808 $ 500,000 $ 500,000 $ 550,000 n/a
Medical Claim Processing -173
This function accounts for administrative service charges paid to Employee Benefit Management Services (EBMS), a
third party administrator (TPA) which processes the plan's claims.
173 Medical Claims Processing
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 638,467 $ 675,716 $ 675,000 $ 675,000 $ 685,000 1.5%
Medical Claim Paid -174
This function is used to pay for the payments of group medical, vision and dental claims. The insurance board has
continued to approve innovative ways to contain these costs. The MiCare clinic was opened in February 2013,
reducing expenses in 2013 and 2014. A reference based pricing model was put in place in 2015. Unfortunately, a
major local hospital resisted this model to the point that the City changed back to a Preferred Provider Network
model in mid -2016. This change caused an increase in premiums both in mid -2016 and again in 2017. This fund
continues to be reviewed monthly, along with new new programs available to the plan.
88 - 2019 City of Yakima Budget
$11,500,000
$11,000,000
910,500,000
510,000,000
99,500,000
59,000,000
58,500,000
58,000,000
97,500,000
WORKERS' HEALTH BENEFITS PAID (MEDICAL/DENTAL/VISION)
$11,220,000
$9,123,943
9,882,663
99,658,215
$9,721,914
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Actual Actual Actual Actual Actual Actual Actual Actual YE Est Budget
174 Medical Claims Paid
200 Benefits
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 8,797,208 $ 9,721,914 $ 10,720,000 $ 10,320,000 $ 11,220,000 8.7%
MiCare Clinic Services -186
An on-site clinic was opened in February 2013 for employees, dependents and retirees to provide services for office
visits, laboratory work and prescriptions. Savings to the City from increasing utilization of this MiCare model is
anticipated to be approximately $400,000. Both operating expenses (i.e. doctor salaries, on site prescriptions, etc.)
and the per -employee administrative fees are included in this set of accounts.
186 MiCare Clinic Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 583,931 $ 634,156 $ 690,000 $ 690,000 $ 695,000 0.7%
MiCare Clinic Administration - 187
This function includes the City's administration of the MiCare clinic, consisting primarily of rent for the clinic
location.
187 MiCare Clinic Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 581 $ 233 $ 1,000 $ 1,000 $ 1,000 -%
400 Professional Services & Charges
41 Professional Services 6,169 6,403 6,300 6,300 6,300 -%
42 Communications 3,360 4,128 4,500 4,200 4,200 -%
45 Rentals & Leases 23,947 23,687 25,000 25,000 26,000 4.0%
49 Miscellaneous 1,113 1,000 1,000 1,000 -%
Total 33,476 35,331 36,800 36,500 37,500 2.7%
Total Expenditures $ 34,057 $ 35,564 $ 37,800 $ 37,500 $ 38,500 2.7%
2019 City of Yakima Budget - 89
Revenue
Revenues for this fund are generated from operating funds with payroll activities through monthly assessments
made for each covered employee. Additionally, employees contribute monthly from payroll and retirees pay the
full cost of coverage monthly from their pension checks. Also included is investment interest. Property and Trust
Gains include any insurance recoveries received, which cannot be projected.
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 695,028 $ 978,452 $ 1,269,212 $ 1,269,212 $ 1,499,389 18.1%
36 Miscellaneous Revenues 11,245,057 12,154,372 12,786,620 12,786,620 14,189,179 11.0%
37 Prop & Trust Gains 89,318 11,937 n/a
Total $ 12,029,403 $ 13,144,761 $ 14,055,832 $ 14,055,832 $ 15,688,568 11.6%
90 - 2019 City of Yakima Budget
HUMAN RESOURCES - 2019 BUDGET NARRATIVE
WORKER'S COMPENSATION RESERVE - 514
Human Resources Director Connie Mendoza
DEFINITION
This fund is used to pay industrial insurance medical claims and provide time loss payments to City employees
injured while performing their assigned duties. Revenues for this fund are generated through monthly accrual
assessments made for each employee in operating funds with Salaries and Wages.
Function(s): 170, 175, 176,177 & 178.
AUTHORIZED PERSONNEL
This fund provides a portion of the wage and benefit costs for the Director of Human Resources, Human Resources
Assistant, and Human Resources Specialist (1.45 FTE's) and for a Safety and Training Officer in Public Works who
administer this fund and assists in developing safety training programs (.50 FTE).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
170 Safety Committee $ 9,368 $ 8,261 $ 8,900 $ 11,894 $ 14,400 21.1 %
175 Benefit Administration 344,351 192,021 218,476 215,476 256,044 18.8 %
176 Insurance Premiums 85,709 84,436 89,000 90,000 93,000 3.3 %
177 Claims Processing 135,836 248,482 255,000 255,000 255,000 -0/0
178 Claims Paid 849,088 1,621,061 1,250,000 1,605,000 1,605,000 -0/0
Total 1,424,352 2,154,261 1,821,376 2,177,370 2,223,444 2.1 %
Object/Type
36 Miscellaneous Revenues
Transfers In
Total
1,137,718 1,523,508 1,383,920 1,383,920 1,497,704 8.2 %
400,000 380,000 n/a
1,137,718 1,923,508 1,383,920 1,383,920 1,877,704 35.7 %
Fund Balance
Beginning Balance 724,331 437,698 206,945 206,945 (586,505) (383.4)%
Revenues less Expenditures (286,634) (230,753) (437,456) (793,450) (345,740) (56.4)%
Ending Balance $ 437,697 $ 206,945 $ (230,511) $ (586,505) $ (932,245) 58.9 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 111,219 $ 102,718 $ 117,806 $ 116,206 $ 122,462 5.4%
200 Personnel Benefits 951,318 1,728,331 1,352,049 1,653,049 1,661,760 0.5%
Sub -Total Salaries & Benefits 1,062,537 1,831,049 1,469,855 1,769,255 1,784,222 0.8%
2019 City of Yakima Budget - 91
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies 4,589 1,321 3,200 5,500 6,800 23.6%
400 Professional Services & Charges 357,226 321,891 348,321 402,615 432,422 7.4%
Total Expenditures $ 1,424,352 $ 2,154,261 $ 1,821,376 $ 2,177,370 $ 2,223,444 2.1%
EXPLANATORY NARRATIVE
Safety Committee - 170
This function includes supplies, training and other related expenses for the Safety Program.
170 Safety Committee
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 3,341 $ - $ 500 $ 2,000 $ 2,500 25.0%
35 Small Tools & Equip 507 500 2,000 2,500 25.0%
Total 3,341 507 1,000 4,000 5,000 25.0%
400 Professional Services & Charges
41 Professional Services 298 1,430 1,500 550 1,500 172.7%
43 Trans & Training 78 100 500 1,000 100.0%
49 Miscellaneous 5,729 6,246 6,300 6,844 6,900 0.8%
Total 6,027 7,754 7,900 7,894 9,400 19.1%
Total Expenditures $ 9,368 $ 8,261 $ 8,900 $ 11,894 $ 14,400 21.1%
Benefit Administration -175
This function pays for workers compensation administration.
Account 41 Professional Services - This account is for professional, vocational, legal and administrative services
connected with administration of Workers' Compensation claims. Also included is funding for the Safety and
Health Committee.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
175 Benefit Administration Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 109,832 $ 99,855 $ 116,206 $ 116,206 $ 120,862 4.0%
12 Overtime 56 n/a
13 Special Pay 267 389 500 500 n/a
14 Retire/Term Cashout 1,120 2,418 1,100 1,100 n/a
Total 111,219 102,718 117,806 116,206 122,462 5.4%
200 Benefits 36,521 36,540 43,049 43,049 48,760 13.3%
300 Operating Supplies
31 Office & Oper Supplies 1,248 814 1,200 1,000 1,200 20.0%
35 Small Tools & Equip 1,000 500 600 20.0%
Total 1,248 814 2,200 1,500 1,800 20.0%
92 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
175 Benefit Administration Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 191,667 49,251 52,221 51,721 79,422 53.6%
43 Trans & Training 443 25 600 1,000 1,000 -%
48 Repairs & Maintenance 234 279 500 500 500 -%
49 Miscellaneous 3,020 2,393 2,100 1,500 2,100 40.0%
Total 195,364 51,948 55,421 54,721 83,022 51.7%
Total Expenditures $ 344,352 $ 192,020 $ 218,476 $ 215,476 $ 256,044 18.8%
Insurance Premiums -176
This function pays premiums for stop loss insurance.
176 Insurance Premiums
200 Benefits
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 85,709 $ 84,436 $ 89,000 $ 90,000 $ 93,000 3.3%
Claims Processing -177
This function is used to pay Workers Compensation administration fees.
177 Claims Processing
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 135,836 $ 248,482 $ 255,000 $ 255,000 $ 255,000
Claims Paid -178
This function pays for workers compensation claims paid.
0/0
Account 200 Personnel Benefits - This line item includes funding for industrial medical and time loss disability claims
filed by employees and pays a quarterly assessment to the State Department of Labor and Industries for program
administration and second -injury fund premiums.
$2,000,000 -
$1,600,000
$1,200,000 -
$800,000
S400,000
WORKERS' COMPENSATION BENEFITS PAID
$1,621,061 $1,605,000 $1,605,000
666,588 $749,999
852,209 S802,745 $849,088
2010 2011 2012
Actual Actual Actual
1
2013 2014
Actual Actual
2015
Actual
1
2016 2017 2018 2019
Actual Actual 1'E Est Budget
2019 City of Yakima Budget - 93
178 Claims Paid
200 Benefits
400 Professional Services & Charges
49 Miscellaneous
Total Expenditures
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 829,088 $ 1,607,354 $ 1,220,000 $ 1,520,000 $ 1,520,000 —%
20,000 13,707 30,000 85,000 85,000
$ 849,088 $ 1,621,061 $ 1,250,000 $ 1,605,000 $ 1,605,000
Revenues
Revenues for this fund are generated through monthly accrual assessments made for each employee.
0/0
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 724,331 $ 437,698 $ 206,945 $ 206,945 $ (586,505) (383.4)%
36 Miscellaneous Revenues 1,137,718 1,523,508 1,383,920 1,383,920 1,497,704 8.2 %
Transfers In 400,000 380,000 n/a
Total $ 1,862,049 $ 2,361,206 $ 1,590,865 $ 1,590,865 $ 1,291,199 (18.8)%
94 - 2019 City of Yakima Budget
HUMAN RESOURCES - 2019 BUDGET NARRATIVE
WELLNESS/EMPLOYEE ASSISTANCE PROGRAM - 516
Human Resources Director Connie Mendoza
DEFINITION
This fund is used for the Wellness Program and the Employee Assistance Program (EAP). The Employee Assistance
Program includes the Random Drug, Alcohol Testing Program and training for the City of Yakima as required by
federal law.
The Wellness Program sponsors and maintains the fitness equipment located in various Departments throughout
the City. Current locations: Yakima Police Department, Fire Station 91, Fire Station 92, Fire Station 93, Fire Station
94, Fire Station 95, Fire Station 96, Public Works, City Hall, WW Collections and WW Treatment Plant.
Function(s): 168 & 169.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
168 Wellness Program $ 33,552 $ 29,325 $ 42,600 $ 42,809 $ 32,600 (23.8)%
169 Employee Assistance Program 23,727 33,108 34,300 34,100 34,300 0.6 %
Total 57,279 62,433 76,900 76,909 66,900 (13.0)%
Object/Type
36 Miscellaneous Revenues 60,463 545 30,000 30,235 100,000 230.7 %
Fund Balance
Beginning Balance 127,185 130,369 68,481 68,481 21,807 (68.2)%
Revenues less Expenditures 3,184 (61,888) (46,900) (46,674) 33,100 (170.9)%
Ending Balance $ 130,369 $ 68,481 $ 21,581 $ 21,807 $ 54,907 151.8 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 6,080 $ 3,659 $ 3,400 $ 3,200 $ 3,400 6.3 %
400 Professional Services & Charges 51,200 58,773 63,500 63,500 63,500 -0/0
600 Capital Projects 10,000 10,209 n/a
Total Expenditures $ 57,280 $ 62,432 $ 76,900 $ 76,909 $ 66,900 (13.0)%
2019 City of Yakima Budget - 95
EXPLANATORY NARRATIVE
The insurance industry recognizes that an active wellness program is effective to improve the overall health of
participants, which could positively affect future medical costs.
Wellness Program -168
The Wellness Program provides the opportunity to all employees to improve their physical, mental and emotional
well-being. It also provides an avenue for medical cost containment, all in a positive, supportive environment that
promotes healthy lifestyle choices.
Account 41 Professional Services - Funds are budgeted in this line item for professional services, including a Wellness
Fair in the Yakima Convention Center for City employees.
168 Wellness Program
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 405 $ 2,584 $ 500 $ 700 $ 500 (28.6)%
35 Small Tools & Equip 5,641 1,073 2,000 1,800 2,000 11.1 %
Total 6,046 3,657 2,500 2,500 2,500 -0/0
400 Professional Services & Charges
41 Professional Services 6,804 4,651 8,000 8,000 8,000 -0/0
42 Communications 8 264 100 100 100 -0/0
43 Trans & Training 470 1,500 1,500 1,500 -0/0
48 Repairs & Maintenance 15,216 13,911 15,000 15,000 15,000 -0/0
49 Miscellaneous 5,478 6,373 5,500 5,500 5,500 -0/0
Total 27,506 25,669 30,100 30,100 30,100 -0/0
600 Capital Outlay
63 Impr Other Than Bldg 10,000 10,209 n/a
Total Expenditures $ 33,552 $ 29,326 $ 42,600 $ 42,809 $ 32,600 (23.8)%
Employee Assistance Program -169
The Employee Assistant Program (EAP) provides confidential services to all employees and their families. The EAP
assists in helping people to identify and resolve personal problems that may be affecting their lives and job
performance. This fund also includes job development and training activities.
Account 41 Professional Services - Funds are budgeted in this line item for professional services for the provider of
EAP assistance, required drug and alcohol testing and related training.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
169 Employee Assistance Program Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 33 $ 2 $ 900 $ 700 $ 900 28.6%
400 Professional Services & Charges
41 Professional Services 23,694 32,739 32,000 32,000 32,000 -%
49 Miscellaneous 367 1,400 1,400 1,400 -%
Total 23,694 33,106 33,400 33,400 33,400 -%
Total Expenditures $ 23,727 $ 33,108 $ 34,300 $ 34,100 $ 34,300 0.6%
96 - 2019 City of Yakima Budget
Revenue
Revenues are insurance premium savings from position vacancies.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 127,185 $ 130,369 $ 68,481 $ 68,481 $ 21,807 (68.2)%
36 Miscellaneous Revenues 60,463 545 30,000 30,235 100,000 230.7 %
Total $ 187,648 $ 130,914 $ 98,481 $ 98,716 $ 121,807 23.4 %
2019 City of Yakima Budget - 97
98 - 2019 City of Yakima Budget
LEGAL
Title Function*/Fund
Legal 170*
* General Fund Department
2019 City of Yakima Budget - 99
LEGAL
Organizational Chart as of January 1, 2019
J. CUTTER
City Attorney
18.50 Positions
P. MARTINEZ
Legal Department
Office Supervisor
CIVIL DIVISION
Civil Assistants
2.50 Positions
H. HARVEY
Senior Assistant
Cit v Attorney
VACANT
Senior Assistant
Cit v Attorney
Civil Liability Employment &Personnel
Civil Litigation Law including
Damage Claims FLSA, ADA, WLAD, &
Risk Management MLA
Litigation Discovery Labor Unions
Insurance including
Insurance Programs PERC & ULP
(CIAW & WSTIP) Civil Service
Public Records Act Commissions
Ordinances & Contracts Public Records Act
Ordinances & Contracts
S. WATKINS
Senior Assistant
Cit v Attorney
B. FAUL
Senior Assistant
Cit v Attorney
Land Use Zoning Civil Drug & Property
Comprehensive Plans Seizure Forfeitures
Growth Management Employment & Personnel
State Environmental Law 'including
Policy Act FLSA, ADA, WLAD, &
Hearing Examiner FMLA • Labor Unions
Hearings & Appeals Mcluding PERC & ULP
Environmental Law Civil Service
Ordinances & Contracts Commissions
Public Records Act
Ordinances & Contracts
PROSECUTION DIVISION
Prosecution Assistants
4.00 Positions
C. MARTINEZ
Senior Assistant
City Attorney
5.00 Attorneys
Criminal Prosecution
Contested Infractions
Officer Advice & Training
Criminal Records Privacy
Act/Public Records
Pre -filing & Community
Diversion Programs
Public Safety
Ordinances & Contracts
Domestic Violence
Victim Advocate
100 - 2019 City of Yakima Budget
LEGAL - 2019 BUDGET NARRATIVE
LEGAL -170
GENERAL FUND
City Attorney
Jeff Cutter
DEFINITION
The Legal Department provides legal support for the City. The department is comprised of two divisions:
Prosecution and Civil legal counsel.
Function(s): 152, 153 & 154.
PERFORMANCE STATISTICS
Legal
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Traffic & Criminal Case Arraignments in Municipal Court
2,850
2,753
2,800
2,850
Trials, Motions and Other Hearings
4,600
4,043
4,200
4,600
Municipal Court Citations Filed
3,000
3,182
3,100
3,200
Cases Actually Tried
14
9
10
14
Cases Set for Trial
1,940
1,817
1,836
1,900
Legislation Prepared
226
191
200
200
Legal Opinions Prepared
335
335
345
360
Pending Civil Suits Filed By or Against the City
39
29
28
29
Damage Claims Handled
81
158
90
110
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1120 City Attorney 1.00 1.00 1.00 1.00
1321 Senior Assistant City Attorney II (' )(2" 3' 4.00 4.00 4.00 3.00
1322 Senior Assistant City Attorney I `2"" 1.00 1.00 1.00 3.00
1323 Assistant City Attorney II `2"3' 5.00 3.00 3.00 2.00
1324 Assistant City Attorney I `2"3' 0.00 2.00 2.00 2.00
6253 Domestic Violence Victim Advocate "' 0.00 0.00 0.00 1.00
10510 Legal Assistant III`'' 2.00 2.00 2.00 3.00
10511 Legal Assistant II(') 3.50 3.50 3.50 2.50
10512 Legal Assistant I 1.00 1.00 1.00 1.00
11810 Legal Department Office Supervisor 1.00 1.00 1.00 1.00
Total Personnel (')
18.50 18.50 18.50 19.50
(1) One Senior Assistant City Attorney is funded by Police Grants (152).
(2) Senior Assistant City Attorneys & Assistant City Attorneys advance to the next level when minimum requirements are met.
(3)
(4)
(5)
An Assistant City Attorney was promoted to a Senior Assistant City Attorney and a Legal Assistant II was promoted to a
Legal Assistant III in 2019 due to a reorganization.
One Domestic Violence Victim Advocate positions was added in 2019, as City Council determined this position to be a
necessary piece in the effort to address domestic violence in the community.
An equivalent of 4.85 FTE's are funded by Risk Management (515).
2019 City of Yakima Budget -101
BUDGET SUMMARY
2017 2017 2018 % Chng
2015 2016 Amended Year -End Projected YE Est
Actual Actual Budget Estimate Budget to Proj
Function/Title
152 Prosecution - Criminal $ 1,133,520 $ 1,181,044 $ 1,228,815 $ 1,229,422 $ 1,426,809 16.1%
153 Legal Counsel - Civil 340,494 362,957 401,388 401,388 450,686 12.3%
154 Legal Administration 5,110 72,593 56,069 56,069 56,759 1.2%
Total $ 1,479,124 $ 1,616,594 $ 1,686,272 $ 1,686,879 $ 1,934,254 14.7%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 1,046,767 $ 1,096,732 $ 1,128,840 $ 1,129,944 $ 1,319,820 16.8 %
200 Personnel Benefits 337,028 367,763 400,345 400,345 461,808 15.4 %
Sub -Total Salaries & Benefits 1,383,795 1,464,495 1,529,185 1,530,289 1,781,628 16.4 %
300 Operating Supplies 14,917 8,712 12,700 13,307 12,700 (4.6)%
400 Professional Services & Charges 80,414 143,386 144,386 143,282 139,926 (2.3)%
Total Expenditures $ 1,479,126 $ 1,616,593 $ 1,686,271 $ 1,686,878 $ 1,934,254 14.7
EXPLANATORY NARRATIVE
The Transportation/Training account is used for transportation, meals, lodging and registration associated with
training for attorneys to obtain mandatory continuing legal education. Rule 11 of the Supreme Court Rules of
Admission to Practice requires attorneys to complete a minimum of 45 credit hours of approved legal education
every three years. At least six of the 45 continuing legal education credit hours required during the reporting
period shall be devoted exclusively to the areas of legal ethics, professionalism, or professional responsibility.
Criminal Justice Sales Tax .3% -152
This function is funded by a 0.3% Criminal Justice Sales Tax that was first approved by the voters in 2004, and
recently again approved by the voters in 2016. The Criminal Justice Sales Tax funds are being used to supplement
criminal justice functions throughout Yakima County. This function fully funds one Assistant City Attorney II and
one Legal Assistant II position, along with services such as hiring contract and/or conflict prosecutors as the need
arises. The City of Yakima Municipal Code mandates these activities.
152 Criminal Justice Sales Tax .3%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 148,271 $ 154,636 $ 149,357 $ 149,357 $ 183,304 22.7 %
200 Benefits 50,269 55,136 57,347 57,347 66,404 15.8 %
300 Operating Supplies
31 Office & Oper Supplies 419 440 500 500 500 -0/0
35 Small Tools & Equip 1,854 370 1,500 1,500 1,500 -0/0
Total 2,273 810 2,000 2,000 2,000 -0/0
102 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
152 Criminal Justice Sales Tax .3% Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 400 1,000 1,000 1,000 -0/0
43 Trans & Training 813 408 1,000 1,000 700 (30.0)%
49 Miscellaneous 1,054 1,190 1,750 1,750 1,100 (37.1)%
Total 2,267 1,598 3,750 3,750 2,800 (25.3)%
Total Expenditures $ 203,080 $ 212,180 $ 212,454 $ 212,454 $ 254,508 19.8 %
Prosecution - Criminal -152
The primary purpose of this function is the prosecution of all misdemeanor and gross misdemeanor cases,
including crimes of domestic violence, criminal traffic and civil infractions under Washington statutes and City
ordinances adopted by the Yakima City Council; to advise the Police Department and all other departments of the
City concerning enforcement of City traffic and penal codes; and to prepare legislation enacting, amending, and
repealing traffic and penal code provisions in the Yakima Municipal Code. The Prosecution Division also performs
such other duties as may be directed by the City Attorney. The City of Yakima Municipal Code mandates these
activities.
Account 41 Professional Services - The majority of this is funded by a state grant and provides services for victims of
domestic violence. The Yakima YWCA performs these services under contract with the City of Yakima. The
remaining funds are for outside prosecutorial legal services when the prosecutors have conflicts.
152 Prosecution - Criminal
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 633,980 $ 663,840 $ 703,011 $ 703,011 $ 812,104 15.5 %
13 Special Pay 1,008 1,008 1,008 1,008 1,008 -0/0
14 Retire/Term Cashout 21,449 14,045 7,000 8,104 7,000 (13.6)%
Total 656,437 678,893 711,019 712,123 820,112 15.2 %
200 Benefits 212,234 231,604 244,599 244,599 294,448 20.4 %
300 Operating Supplies
31 Office & Oper Supplies 3,743 2,428 3,000 3,000 3,000 -0/0
32 Fuel 6 n/a
35 Small Tools & Equip 5,564 1,999 2,500 3,107 2,500 (19.5)%
Total 9,313 4,427 5,500 6,107 5,500 (9.9)%
400 Professional Services & Charges
41 Professional Services 24,190 25,132 26,500 26,500 26,500 -0/0
42 Communications 6,460 7,913 7,642 7,642 7,642 -0/0
43 Trans & Training 3,123 2,092 4,600 4,600 3,100 (32.6)%
48 Repairs & Maintenance 2,429 3,321 2,500 2,500 2,500 -0/0
49 Miscellaneous 16,254 15,482 14,000 12,896 12,500 (3.1)%
Total 52,456 53,940 55,242 54,138 52,242 (3.5)%
Total Expenditures $ 930,440 $ 968,864 $ 1,016,360 $ 1,016,967 $ 1,172,302 15.3 %
2019 City of Yakima Budget -103
Legal Counsel - Civil - 153
The purpose of this function is to advise and assist in the preparation of legislation affecting the Municipal Code;
prepare and advise on the legality, correctness, and form of all contracts, bonds, and other legal instruments to
which the City is a party; to advise the Council, the City Manager, all department heads, and other administrative
officials and all boards and commissions regarding legal matters; to represent the City as attorney in all Civil legal
proceedings in which the City is a party; to recommend settlement or compromise of claims or suits at law or equity
to which the City may be a party involving property rights or money claims; to preserve in its office copies of all
opinions rendered by the department; and to perform such other legal duties as may be required by the Charter,
ordinance, the City Council, or the City Manager. The City of Yakima Municipal Code mandates these activities.
Account 41 Professional Services - Funds are generally budgeted in this line item for outside legal services. The legal
services provided are for certain matters that require specialized legal counsel or additional attorney assistance due
to very heavy caseloads. The need for legal counsel cannot be foreseen at budget time, and this fact causes the
account to fluctuate over time.
153 Legal Counsel - Civil
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 236,395 $ 258,942 $ 263,692 $ 263,692 $ 310,913 17.9 %
13 Special Pay 1,272 972 972 972 1,692 74.1 %
14 Retire/Term Cashout 4,391 3,289 3,800 3,800 3,800 -0/0
Total 242,058 263,203 268,464 268,464 316,405 17.9 %
200 Benefits 74,525 81,023 98,399 98,399 100,956 2.6 %
300 Operating Supplies
31 Office & Oper Supplies 2,720 2,790 3,500 3,500 3,500 -0/0
35 Small Tools & Equip 97 1,000 1,000 1,000 -0/0
Total 2,720 2,887 4,500 4,500 4,500 -0/0
400 Professional Services & Charges
41 Professional Services 85 1,500 16,700 16,700 16,700 -0/0
42 Communications 2,757 1,695 2,525 2,525 2,525 -0/0
43 Trans & Training 1,222 314 1,000 1,000 700 (30.0)%
48 Repairs & Maintenance 2,841 1,793 1,500 1,500 1,500 -0/0
49 Miscellaneous 14,286 10,541 8,300 8,300 7,400 (10.8)%
Total 21,191 15,843 30,025 30,025 28,825 (4.0)%
Total Expenditures $ 340,494 $ 362,956 $ 401,388 $ 401,388 $ 450,686 12.3 %
Community Diversion - 154
The Community Diversion Program addresses non-violent repeat offenders who are committing low level
crime that affects the quality of life in the City of Yakima by connecting willing participants to work and life
skills programming to address the underlying issues that are driving criminal behavior. Using a combination of
offender needs assessment, on-site wrap around social services and intensive case monitoring, the Community
Diversion Program operates with the goal of assisting the offenders with getting the services they need to put
their lives back on track and break the cycle of constant offense recidivism. This account also includes space
rental for hearings and costs of necessary office and operating supplies. This account and the provided services
were authorized by Council action and remain subject to annual Council consideration and approval.
Account 41 Professional Services - The Community Diversion Program is staffed by services contracted for an
Assessor/Case Manager, security personnel, and an interpreter.
104 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
154 Community Diversion Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ — $ 576 $ 700 $ 700 $ 700 —%
35 Small Tools & Equip 610 13 n/a
Total 610 589 700 700 700 —%
400 Professional Services & Charges
41 Professional Services 63,004 46,369 46,369 47,059 1.5%
45 Rentals & Leases 4,500 9,000 9,000 9,000 9,000 —%
Total 4,500 72,004 55,369 55,369 56,059 1.2%
Total Expenditures $ 5,110 $ 72,593 $ 56,069 $ 56,069 $ 56,759 1.2%
2019 City of Yakima Budget -105
106 - 2019 City of Yakima Budget
MUNICIPAL COURT
Title Function*/Fund
Municipal Court 180*
* General Fund Department
2019 City of Yakima Budget -107
MUNICIPAL COURT
Organizational Chart as of January 1, 2019
S. WOODARD
Presiding Judge - Position No. 1 (Re-elected to four-year term 01/01/18)
1120 Positions
. OLWELI
Tudge
Position No. 2
(Re-elected to
Four-year term
01 /01 /18)
LIAISON WITH
COUNTY
PROBATION
T. HANLON
Commissioner
1 2 -time - Appointed
Pro Tempore
Judges and
Commissioners
L. HAGERT
Court Services
Manager
8.70 Positions
Municipal Court
Clerks
Case Filing
Scheduling /
Processing
Records Management
Fine & Penalty
Collections
108 - 2019 City of Yakima Budget
MUNICIPAL COURT - 2019 BUDGET NARRATIVE
MUNICIPAL COURT -180
GENERAL FUND
Judge
Judge
Court Commissioner
Court Services Manager
Susan J. Woodard, Presiding
Kelley C. Olwell
Tamara Hanlon
Linda S. Hagert
DEFINITION
This branch of government is responsible for operation of the Yakima Municipal Court.
The Yakima Municipal Court was established on January 1, 1997. The Municipal Court hears and determines all
causes, civil and criminal, including traffic, parking and animal control infractions, arising under City ordinance
and pronounces judgment in accordance therewith.
The Municipal Court Judges are elected for a four-year term. Court Commissioners are appointed by the Presiding
Judge.
The City contracts with the County to provide probation services for convicted offenders sentenced by the
Municipal Court to Probation.
Function(s): 155.
PERFORMANCE STATISTICS
2019 City of Yakima Budget -109
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Infractions (Non -Criminal)
Filings and Hearings
Infractions Filed
13,241
15,314
12,968
12,968
Violations Charged
20,076
23,180
19,628
20
Mitigation Hearings
1,250
1,279
1,182
1,182
Contested Hearings
326
326
279
279
Show Cause Hearings
131
163
137
137
Other Hearings on Record and Deferred Findings
1,905
2,172
2,457
2,457
Total Filings and Hearings
36,929
42,434
36,651
17,043
Dispositions
Infractions Paid
3,067
3,724
3,081
3,081
Failure to Respond
373
112
267
267
Committed
4,636
6,474
4,904
4,904
Not Committed
141
142
170
170
Dismissed
1,500
1,739
1,773
1,773
Amended
33
84
56
56
Total Disposed
9,750
12,275
10,251
10,251
2019 City of Yakima Budget -109
PERFORMANCE STATISTICS
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1412 Municipal Court Commissioner 0.50 0.50 0.50 0.50
1413 Municipal Court Judge 2.00 2.00 2.00 2.00
1421 Municipal Court Services Manager 1.00 1.00 1.00 1.00
1422 Municipal Court Judicial Specialist 6.00 6.00 6.00 6.00
1424 Municipal Court Cashier 2.00 2.00 2.00 2.00
1425 Municipal Court Department Assistant 0.70 0.70 0.70 0.70
Total Personnel
Function/Title
155 Municipal Court
12.20 12.20 12.20 12.20
BUDGET SUMMARY
2018 2018 2019 % Chug
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 1,420,308 $ 1,439,477 $ 1,585,265 $ 1,578,629 $ 1,711,215 8.4%
110 - 2019 City of Yakima Budget
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Criminal Traffic / Non -Traffic
Filings
Citations Filed
3,183
3,182
3,125
3,125
Violations Charged
4,169
4,114
4,148
4,148
Trial Settings
Non -Jury Trials Set
7
—
—
Jury Trials
1,703
1,817
1,818
1,818
Proceedings
Arraignments
2,760
2,753
2,663
2,663
Non -Jury Trials
2
—
—
Jury Trials
15
9
5
5
Other Hearings
4,058
4,034
3,843
3,843
Dispositions
Guilty
2,595
2,545
2,531
2,531
Not Guilty
10
2
5
5
Dismissed
1,540
1,524
1,425
1,425
Amended
225
266
201
201
Deferred/Driver/other
587
562
570
570
Prosecution Resumed
85
114
149
149
Appeals to Superior Court
8
5
2
2
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1412 Municipal Court Commissioner 0.50 0.50 0.50 0.50
1413 Municipal Court Judge 2.00 2.00 2.00 2.00
1421 Municipal Court Services Manager 1.00 1.00 1.00 1.00
1422 Municipal Court Judicial Specialist 6.00 6.00 6.00 6.00
1424 Municipal Court Cashier 2.00 2.00 2.00 2.00
1425 Municipal Court Department Assistant 0.70 0.70 0.70 0.70
Total Personnel
Function/Title
155 Municipal Court
12.20 12.20 12.20 12.20
BUDGET SUMMARY
2018 2018 2019 % Chug
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 1,420,308 $ 1,439,477 $ 1,585,265 $ 1,578,629 $ 1,711,215 8.4%
110 - 2019 City of Yakima Budget
EXPENDITURE SUMMARY BY TYPE
2016 2017
Object/Type Actual Actual
100 Salaries & Wages $ 846,448 $ 872,680
200 Personnel Benefits 298,640 311,398
Sub -Total Salaries & Benefits 1,145,088 1,184,078
300 Operating Supplies 14,975 22,466
400 Professional Services & Charges 231,647 201,175
500 Intergovernmental 28,597 31,757
Total Expenditures
EXPLANATORY NARRATIVE
2018 2018 2019 % Chng
Amended Estimated Projected YE Est
Budget Year -End Budget to Proj
$ 889,398 $ 915,518 $ 994,268 8.6 %
348,930 348,930 372,317 6.7 %
1,238,328 1,264,448 1,366,585 8.1 %
21,500 10,744 10,500 (2.3)%
295,437 273,437 304,130 11.2 %
30,000 30,000 30,000 0/0
-
$ 1,420,307 $ 1,439,476 $ 1,585,265 $ 1,578,629 $ 1,711,215 8.4 %
Criminal Justice Sales Tax .3% - 155
A portion of the three -tenth percent Criminal Justice Sales Tax that was approved by the voters in 2004 funds this
function, which funds three Municipal Court Judicial Specialist positions and a 1/z time Court Commissioner and
other costs such as the building security contract and interpreter fees.
Account 41 Professional Services - This line item represents building security, interpreter services, and witness and
juror fees associated with processing the court's caseload.
155 Criminal Justice Sales Tax .3%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages
12 Overtime
13 Special Pay
14 Retire/Term Cashout
Total
200 Benefits
400 Professional Services & Charges
41 Professional Services
Total Expenditures
$ 149,252 $ 149,264 $ 135,747 $ 135,747 $ 208,417 53.5 %
620 26 1,300 7,500 5,500 (26.7)%
1,740 720 720 1,200 1,440 20.0 %
462 743 2,500 2,500 n/a
152,074 150,753 137,767 146,947 217,857 48.3 %
69,347 68,411 97,621 97,621 105,694 8.3 %
36,032 41,154 125,997 115,997 139,040 19.9 %
$ 257,453 $ 260,318 $ 361,385 $ 360,565 $ 462,591 28.3 %
Administration - 155
This function plans, directs, administers and supports the operations of the Municipal Court.
Account 12 Overtime - This account covers the over time necessary for clerical staff to complete daily court
responsibilities related to court operations as well as potentially working on Holidays. In March 2018, the court
began the process of scanning all court files and documents into Laser fiche. Overtime is required at this time to
scan several previous years of court files and documents into laser fiche as this task is unable to be completed
during the normal business day.
Account 41 Professional Services - This line item includes Court Certified Interpreters in various languages, Judge Pro -
Tem service and witness fees. These costs are reflective of the volume of court cases and the variety of different
languages for which interpretive services are required.
2019 City of Yakima Budget -111
155 Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 676,186 $ 703,621 $ 731,971 $ 731,971 $ 738,591 0.9 %
12 Overtime 676 532 2,000 16,000 18,000 12.5 %
13 Special Pay 2,459 2,160 2,660 5,600 4,820 (13.9)%
14 Retire/Term Cashout 15,054 15,614 15,000 15,000 15,000 -0/0
Total 694,375 721,927 751,631 768,571 776,411 1.0 %
200 Benefits 229,293 242,987 251,309 251,309 266,623 6.1 %
300 Operating Supplies
31 Office & Oper Supplies 13,529 22,284 20,000 9,244 9,000 (2.6)%
35 Small Tools & Equip 1,446 182 1,500 1,500 1,500 -0/0
Total 14,975 22,466 21,500 10,744 10,500 (2.3)%
400 Professional Services & Charges
41 Professional Services 162,539 129,540 135,000 125,000 135,000 8.0 %
42 Communications 7,308 7,616 8,490 8,490 8,490 -0/0
43 Trans & Training 2,770 933 3,000 3,000 1,800 (40.0)%
48 Repairs & Maintenance 1,426 1,091 1,500 1,500 1,500 -0/0
49 Miscellaneous 21,573 20,842 21,450 19,450 18,300 (5.9)%
Total 195,616 160,022 169,440 157,440 165,090 4.9 %
500 Intergovernmental Services
51 Intergov't Prof Services 28,597 31,757 30,000 30,000 30,000 -0/0
Total Expenditures $ 1,162,856 $ 1,179,159 $ 1,223,880 $ 1,218,064 $ 1,248,624 2.5 %
Dedicated Revenue
This line item is from state shared revenue that the City receives due to following a predefined formula to set
judicial salaries.
Dedicated Revenue
33 Intergovernmental
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 47,139 $ 44,552 $ 45,000 $ 45,000 $ 45,000 -%
112 - 2019 City of Yakima Budget
FINANCE
Title Function*/Fund
Financial Services 612*
Purchasing 670*
Utility Customer Services 650*
Police Pension 681*
Firemen's Relief and Pension 612
State Examiner 613*
Contingency 601*
Operating Transfers 600*
Public Facilities District - Convention Center 172
Public Facilities District - Capitol Theatre 174
Capitol Theatre Reserve 198
Risk Management Reserve 515
Capital Improvement Cumulative Reserve 392
Cemetery Trust 710
YakCorps Agency 632
BONDED INDEBTEDNESS
General Obligation and Revenue Bond Activity Summary
2007 & 2009 PFD LTGO Bonds 272
Miscellaneous LTGO Bonds 281
2004 LTGO Convention Center Bonds 287
2008 Water Revenue Bonds 486/481
2008 Wastewater Revenue Bonds 488/483
2004 Irrigation System Revenue Bond 491
2012 Wastewater Revenue Bond 493/494
INTERGOVERNMENTAL
Citywide Log of Outside and Intergovernmental Agencies
Intergovernmental
* General Fund Department
590/804*
2019 City of Yakima Budget -113
FINANCE
Organizational Chart as of January 1, 2019
S. GROOM
Director of Finance & Budget
35.00 Positions
R. DUKART
Utility & Finance
Assistant
VACANT
Financial Services
Manager
S. OWNBY
Purchasing
Manager
FINANCIAL PURCHASING
SERVICES DIVISION
12.00 Positions 5.00 Positions
Treasury Management Procurement of Goods
Accounting and Services
Accounts Re.ceivable. Purchasing Law and
Grant Fiscal Management Regulation Compliance
Collections Accounts Contract Administration
Payable Payroll Disposal of
Appropriations Surplus Property
Budget Preparation Procurement Cards
Budget Monitoring Sr DBE Liaison*
Analysis Financial Prevailing Wage and
Reporting Sr Analysis Insurance Assessment
Financial Statements Purchase Audits
Special Projects Citywide Vendor Lists
Debt Issuance &
Administration
Internal Controls
J. DEAN
Utility Services
Manager
UTILITY
SERVICES
12.00 Positions
Water, Wastewater,
Irrigation, Refuse Sr
Stormwater
Account Services
Customer Relations
Meter Reading
Billing
Field Services
Collections
PARKING
2.00 Positions
Parking Enforcement
Directly reports to the City Manager for Disadvantaged Business Enterprise concerns
114 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
FINANCIAL SERVICES - 612
GENERAL FUND
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
The overarching goal of the Finance Departments is to maintain long-term fiscal strength and sustainability, and
transparency to our regulatory agencies, funding agencies, employees and the citizens we serve. This division is
included in the City Service Charge calculation which generates revenue from non -General Government operating
funds, because of its support role.
The Financial Services Division supports all City departments and is responsible for:
• Financial compliance and internal control oversight
• Accounting and reporting for all expenditure and revenue transactions
• Financial Statement preparation and distribution
• Design, preparation and administration of the operating and capital budgets
• Financial analysis of operating, financial, legislative and economic development proposals
• Risk management administration
• Investment portfolio administration
• Debt portfolio administration including ongoing legal and fiscal reporting and compliance
• Capital financing research and preparation of regulatory financial and legal documents with Underwriters
and Bond Counsel
• Receiving and recording of all City receipts (cash, electronic funds, etc.)
• Payment of all invoices (Accounts Payable)
• Payroll processing and administration
• Administration and budget responsibilities for Trust and Agency funds, Debt Service funds; various
contingency/reserve funds; and operating fund transfers.
• Administrative liaison with the Municipal Court, Public Facilities District, and intergovernmental agencies.
Projects
In addition to the division's daily work, a number of projects, analyses and feasibility studies are in process that
involve Finance continually in the coming year. Ongoing changes to business processes and controls will be
required to fully integrate the new system to our general ledger and operating standards. New debt financings are
considered annually including a proposed Convention Center expansion, Streets and infrastructure improvements
in the former Sawmill area and the Downtown Plaza.
Function(s): 612.
2019 City of Yakima Budget -115
PERFORMANCE STATISTICS
Accounting Functions
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Impact
$194.9
$196.8
$230.8
$254.2
Investment income "'
$0.4
$0.4
$0.0
$0.0
Average total portfolio managed "'
$49.5
$52.7
$54.0
$56.0
Accounting Functions
Expenditures "'
$194.9
$196.8
$230.8
$254.2
Capital projects "'
$25.3
$17.5
$29.2
$62.8
Invoices processed
24,435
24,406
25,766
27,000
Number of grants administered
48
45
48
48
Payroll warrants issued and direct deposits made
10,179
10,706
10,300
10,300
Payroll and benefits paid "'
$72.1
$74.6
$75.9
$76.1
Employees paid (perm and part-time) average monthly
817
821
819
819
Claims warrants issued and EFT's paid
10,804
10,544
10,644
10,700
Dollar amount of claims paid "'
$61.7
$56.9
$57.0
$58.0
Number of funds
71
71
71
71
Number of full accrual funds
32
32
32
32
Treasury Functions
Revenue recorded "'
$199.3
$196.8
$236.0
$254.0
Invoices generated
3,009
4,619
5,000
5,300
GO and revenue debt issues administered
18
17
19
14
Intergovernmental loans administered
20
20
19
19
Special assessment notes/bonds
5
5
5
5
Debt service principal payments made "'
$7.4
$8.5
$15.5
$7.7
(1) Dollars in millions
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1140 Director of Finance and Budget 1.00 1.00 1.00 1.00
1241 Financial Services Manager 1.00 1.00 1.00 1.00
2316 Financial Services Specialist 4.00 4.00 4.00 4.00
10301 Payroll Administrator 1.00 1.00 1.00 1.00
10302 Accountant II "' 3.00 3.00 3.00 2.00
10303 Financial Services Officer 2.00 2.00 2.00 2.00
10305 Financial Services Technician - Payroll 2.00 2.00 2.00 2.00
10306 Accountant I "' 0.00 0.00 0.00 1.00
10520 Utility and Finance Assistant 1.00 1.00 1.00 1.00
Total Personnel `2'
15.00 15.00 15.00 15.00
(1) An Accountant I position was created mid -year 2018 due to a reorganization that created an entry level accountant position.
(2) An equivalent of 1.70 FTE's are funded by Utility Services (650), and Purchasing (670). Additionally, .35 FTE's of Utility
Service Representatives (650) are funded by Finance, along with .30 in City Management (102).
116 - 2019 City of Yakima Budget
Function/Title
612 Financial Services
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 1,546,084 $ 1,553,313 $ 1,651,963 $ 1,651,963 $ 1,787,366 8.2%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 1,061,046 $ 1,039,871 $ 1,061,036 $ 1,055,598 $ 1,146,059 8.6 %
200 Personnel Benefits 326,772 344,484 363,757 363,757 419,796 15.4 %
Sub -Total Salaries & Benefits 1,387,818 1,384,355 1,424,793 1,419,355 1,565,855 10.3 %
300 Operating Supplies 21,277 15,579 20,000 20,000 20,000 -0/0
400 Professional Services & Charges 136,989 153,378 207,171 212,609 201,512 (5.2)%
Total Expenditures $ 1,546,084 $ 1,553,312 $ 1,651,964 $ 1,651,964 $ 1,787,367 8.2 %
EXPLANATORY NARRATIVE
Financial Services - 612
The Financial Services Division supports all City departments.
Account 41 Professional Services - This provides for fiduciary (banking and trust) services and outside professionals,
such as armored car depository services and printing/publishing.
Account 49 Miscellaneous - This account provides for printing of the City's budget documents, financial statements
and other business forms and envelopes. Dues and subscriptions to keep current on accounting issues, finance and
related issues are billed in this account also. The balance of the account is for registrations for training seminars,
annual rent of the post office box and other miscellaneous items.
612 Financial Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 1,034,738 $ 968,530 $ 1,037,192 $ 1,012,697 $ 1,121,494 10.7
12 Overtime 10,518 6,159 4,000 6,000 4,000 (33.3)%
13 Special Pay 5,250 7,719 11,844 11,844 12,564 6.1 %
14 Retire/Term Cashout 10,541 57,463 8,000 25,057 8,000 (68.1)%
Total 1,061,047 1,039,871 1,061,036 1,055,598 1,146,058 8.6 %
200 Benefits 326,772 344,484 363,757 363,757 419,796 15.4 %
300 Operating Supplies
31 Office & Oper Supplies 18,227 14,746 16,000 16,000 16,000 -0/0
35 Small Tools & Equip 3,050 834 4,000 4,000 4,000 -0/0
Total 21,277 15,580 20,000 20,000 20,000 -0/0
2019 City of Yakima Budget -117
612 Financial Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 106,707 118,813 172,637 169,637 173,228 2.1 %
42 Communications 9,908 10,733 11,284 11,200 11,284 0.8 %
43 Trans & Training 7,071 2,319 6,750 6,750 4,000 (40.7)%
49 Miscellaneous 13,302 21,512 16,500 25,022 13,000 (48.0)%
Total 136,988 153,377 207,171 212,609 201,512 (5.2)%
Total Expenditures $ 1,546,084 $ 1,553,312 $ 1,651,964 $ 1,651,964 $ 1,787,366 8.2 %
118 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
PURCHASING - 670
GENERAL FUND
Finance & Budget Director
CitylCounty Procurement Manager
Steve Groom
Sue Ownby
DEFINITION
Purchasing is responsible for City and County procurements greater in value than $10,000 with the exception of
Capital Projects and Utilities.
The Purchasing Division is tasked with the execution and administration of the following:
• The timely and cost-effective procurement of goods and services in compliance with pertinent laws and
regulations to assist internal customers of the City and County to fulfill their mission.
• Take advantage of opportunities to leverage the combined purchasing power of the City and County.
• Provide excellent customer service to City and County departments and divisions. Establish and maintain
communications with internal customers in an effort to improve performance.
• Establish and maintain vendor relationships.
The City Purchasing Division strives to promote competition, impartiality, conservation of funds, transparency,
accountability and maximum return on investment.
The Purchasing divisions mission statement abbreviated is "Quality Service, Responsible Public Procurement."
Function(s): 672.
PERFORMANCE STATISTICS
County
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
City
54
38
35
36
Bid Processes Averted YTD (utilizing interlocal
agreements, State contracts and sole source procurements)
50
46
45
47
Formal Sealed Bids Processed (over $50,000)
28
32
35
31
Number of Ongoing Contracts
85
76
80
80
Written & Informal Quotes Processed ($10,000 - $50,000)
19
16
17
18
Number of Units Surplus Disposed of / Gross Revenues
1,218
$450,179
424
$265,857
YTD 43
$136,649
500
$300,000
Dollar Value of Purchase Orders Processed
$9,641,984
$10,654,76
$10,000,000
$10,000,000
Dollar Value of Tenure Contracts Administered
$9,641,984
$6,330,712
$7,000,000
$7,000,000
Total Dollar Value of Contractual Responsibility
$23,556,985
$15,275,000
$15,000,000
$15,000,000
County
Bid Processes Averted YTD (utilizing interlocal
agreements, State contracts, sole source procurements)
54
38
35
36
Formal Sealed Bids Processed (over $50,000)
10
14
15
15
Number of Ongoing Contracts
46
50
50
50
Written & Informal Quotes Processed ($10,000 - $50,000)
12
26
20
22
Dollar Value of Purchase Orders Processed
$7,961,433
$4,435,846
$3,000,000
$4,000,000
Number/Dollar Value of Tenure Contracts Administered
$32,526,181
$29,867,851
$30,000,000
$30,000
Total Dollar Value of Contractual Responsibility
$31,865,532
$36,157,091
$36,000,000
$36,000,000
2019 City of Yakima Budget -119
PERFORMANCE STATISTICS
Joint (both City and County)
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Formal Sealed Bids Processed (over $25,000)
3
2
3
4
Number of Ongoing Contracts
26
26
28
29
Dollar Value of Tenure Contracts Administered
$6,119,853
$5,640,500
$6,000,000
$6,500,000
Total City/County Contractual Responsibility
$55,422,517
$51,432,100
$50,000,000
$52,000,000
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1232 City/County Procurement Manager
2231 Buyer I
2233 Purchasing Assistant
2234 Buyer II
11805 Senior Buyer
Total Personnel `2'
1.00
1.00
1.00
2.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
0.00
1.00
3.00
1.00
6.00
6.00
6.00
6.00
(1) Buyer I's may become Buyer II's by obtaining a certification.
(2) Purchasing funds .15 FTE in Finance (612) and .50 FTE is funded by Risk Management (515).
Function/Title
672 Purchasing
Object/Type
BUDGET SUMMARY
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
$ 625,121 $ 557,489 $ 624,773 $ 624,771 $ 646,038 3.4%
EXPENDITURE SUMMARY BY TYPE
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
Total Expenditures
$ 447,615
154,531
$ 394,429 $ 443,647
147,997 158,148
$ 443,647 $ 453,951
158,147 171,655
602,146
6,277
16,699
542,426
2,644
12,419
601,795
6,650
16,327
601,794
6,650
16,327
625,606
6,650
13,782
2.3 %
8.5 %
4.0 %
0/0
(15.6)%
$ 625,122 $ 557,489 $ 624,772 $ 624,771 $ 646,038 3.4 %
120 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Purchasing - 672
Yakima County will pay 46.75% of the Purchasing total 2019 budget, less a negotiated savings of $40,000 plus a city
service fee of $3,779. Total estimated revenue is $275,948 out of $646,038.
Account 41 Professional Services -- Used primarily for E -Procurement online bidding solution.
672 Purchasing
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 444,643 $ 390,312 $ 436,147 $ 436,147 $ 446,451 2.4 %
13 Special Pay 2,023 4,118 7,500 7,500 7,500 -0/0
14 Retire/Term Cashout 949 n/a
Total 447,615 394,430 443,647 443,647 453,951 2.3 %
200 Benefits 154,531 147,997 158,148 158,147 171,655 8.5 %
300 Operating Supplies
31 Office & Oper Supplies 2,650 1,694 3,500 3,500 3,500 -0/0
32 Fuel 35 150 150 150 -0/0
35 Small Tools & Equip 3,591 950 3,000 3,000 3,000 -0/0
Total 6,276 2,644 6,650 6,650 6,650 -0/0
400 Professional Services & Charges
41 Professional Services 6,550 5,978 6,500 6,500 6,500 -0/0
42 Communications 1,991 961 1,632 1,632 1,632 -0/0
43 Trans & Training 3,327 1,931 3,500 3,500 2,100 (40.0)%
48 Repairs & Maintenance 500 500 500 -0/0
49 Miscellaneous 4,831 3,549 4,195 4,195 3,050 (27.3)%
Total 16,699 12,419 16,327 16,327 13,782 (15.6)%
Total Expenditures $ 625,121 $ 557,490 $ 624,772 $ 624,771 $ 646,038 3.4 %
Dedicated Revenue
Revenues are received from Yakima County per an interlocal agreement for purchasing services. This function is
also included in the City Service Charge.
Dedicated Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
33 Intergovernmental
$ 281,789 $ 263,619 $ 266,333 $ 266,333 $ 275,948 3.6%
2019 City of Yakima Budget -121
FINANCE - 2019 BUDGET NARRATIVE
WATER OPERATING/UTILITY SERVICES - 474
(Was GENERAL FUND - 650)
Finance & Budget Director
Utility Services Manager
Steve Groom
James Dean
DEFINITION
The Utility Customer Services Division provides business services to utility customers and the utility operating
divisions, including (a) office services such as customer account maintenance, billing, credit arrangements,
follow up on overdue accounts, coordination of various service requests, and providing general information to
customers regarding their accounts, available services, utility operations, City ordinances, etc., (b) utility
operating services such as ensuring accurate consumption and billing data is captured and maintained, working
with operating divisions in problem solving and maintaining/improving system performance and processes; (c)
customer support for online payment options; and support for some City Treasury functions. This General
Fund function is supported 100% by operating subsidies from the utilities.
In 2017, understanding and developing appropriate policies and procedures for the new Utility Billing
software system, including public outreach to explain new system features, such as auto pay and budget
billing were the priorities.
In 2018 the priorities for the division were hiring a Utility Services billing lead and training existing staff to be able
to promote the position of billing specialists. We also concentrated on continued enhancements to the billing and
online account management system.
For the 2019 budget year Utility Services will be reporting to Finance, but accounted for under the Water Operating
fund (474) for a more accurate representation.
Function(s): 651 & 652.
PERFORMANCE STATISTICS
Utility Services
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
New Accounts Started '
5,058
2,335
1,600
1,200
Meters Read
3,484
3,223
3,000
2,700
Bills Issued
196,235
230,528
231,000
231,300
Suspension Notices Issued `2'
28,235
29,967
30,300
30,000
Delinquent Bills in Collection(')
1,128
1,205
1,300
1,400
Dog Licenses Issued
1,678
2,726
2,900
3,100
(1) With the implementation of the new billing system a new account is no longer started each time a person moves residences
we now are able to use the existing account number to move a customer to a new location.
(2) The Suspension Notices Issued do not include the 1st door hanger or the delinquent shut-off hanger.
(3) Represents billing sent to collection in given year - not total amount of accounts in collections.
122 - 2019 City of Yakima Budget
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1242 Utility Customer Services Manager 1.00 1.00 1.00 1.00
2280 Business Application Specialist 1.00 1.00 1.00 1.00
7311 Water Service Specialist "' 1.75 1.75 2.00 2.00
7315 Utility Services Representative 7.00 7.00 7.00 7.00
7320 Utility Services Billing Specialist 1.00 1.00 1.00 1.00
7325 Utility Services Specialist 1.00 1.00 1.00 1.00
7330 Utility Services Billing Lead `2' 0.00 0.00 1.00 1.00
Total Personnel `3'
12.75 12.75 14.00 14.00
(1) A Water Services Specialist position was reduced from 1.00 to .75 mid -year 2016, and reinstated mid -year 2017.
(2) A Utility Services Billing Lead was added in a reorganization mid -year 2017.
(3) Utility Services funds 1.55 FTE's in Finance (612) and .35 FTE's are funded by the Finance (612).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
651/767 Utility Meter Specialists $ 252,263 $ 294,002 $ 277,414 $ 276,341 $ 285,285 3.2%
652/768 Utility Customer Services 1,159,045 1,276,956 1,551,732 1,539,832 1,586,415 3.0%
Total $ 1,411,308 $ 1,570,958 $ 1,829,146 $ 1,816,173 $ 1,871,700 3.1%
Object/Type
34 Chrgs f/Goods & Svcs
1,411,308 1,570,958 1,829,146 1,816,173 1,871,700 3.1%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 702,467 $ 728,969 $ 853,801 $ 848,262 $ 884,852 4.3%
200 Personnel Benefits 268,705 322,105 370,137 369,537 376,886 2.0%
Sub -Total Salaries & Benefits 971,172 1,051,074 1,223,938 1,217,799 1,261,738 3.6%
300 Operating Supplies 9,362 15,079 12,350 12,350 12,350 -%
400 Professional Services & Charges 404,834 499,805 587,858 581,024 592,612 2.0%
600 Capital Projects 20,941 n/a
Transfers 5,000 5,000 5,000 5,000 5,000 -%
Total Expenditures $ 1,411,309 $ 1,570,958 $ 1,829,146 $ 1,816,173 $ 1,871,700 3.1%
2019 City of Yakima Budget -123
EXPLANATORY NARRATIVE
Utility Meter Services - 651/767
This function provides business meter reading services and provides the maintenance and support for automated
meter reading.
651 Utility Meter Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 127,890 $ 137,174 $ 149,144 $ 149,144 $ 153,130 2.7%
12 Overtime 247 400 100 100 -%
13 Special Pay 1,500 2,894 4,000 4,661 5,445 16.8%
14 Retire/Term Cashout 6,494 1,310 2,000 2,000 2,300 15.0%
Total 136,131 141,378 155,544 155,905 160,975 3.3%
200 Benefits 65,121 75,614 69,886 69,786 70,692 1.3%
300 Operating Supplies
32 Fuel 5,055 7,466 6,000 6,000 6,000 -%
35 Small Tools & Equip 350 350 350 -%
Total 5,055 7,466 6,350 6,350 6,350 -%
400 Professional Services & Charges
41 Professional Services 28,317 53,897 30,000 30,000 31,000 3.3%
42 Communications 5,894 4,568 4,500 4,800 4,800 -%
48 Repairs & Maintenance 6,745 6,080 6,134 4,500 6,469 43.8%
Total 40,956 64,545 40,634 39,300 42,269 7.6%
Vehicle Replacement 5,000 5,000 5,000 5,000 5,000 -%
Total Expenditures $ 252,263 $ 294,003 $ 277,414 $ 276,341 $ 285,286 3.2%
Utility Customer Services - 652/768
This function provides business services to utility customers and the utility operating divisions.
Account 41 Professional Services - This account covers the cost of the maintenance and support agreement for utility
customer service systems, bank fees and charges related to use of debit/credit cards and bill printing/mail
processing services.
PROFESSIONAL SERVICES & CHARGES
2017 2018 2019
Fund Actual Estimate Projected
Bank Fees $ 119,528 $ 150,000 $ 150,000
Copier 664 2,000 2,000
Insurance 26,344 27,000 27,000
Miscellaneous 98,307 120,000 120,000
Printing 8,529 12,000 12,000
Software Licenses 33,929 35,000 35,000
Software Maintenance 28,997 56,262 62,881
Total Transfers $ 316,298 $ 402,262 $ 408,881
124 - 2019 City of Yakima Budget
652 Utility Customer Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 548,696 $ 572,491 $ 678,424 $ 678,424 $ 709,660 4.6 %
12 Overtime 1,777 108 750 250 250 -0/0
13 Special Pay 6,080 8,650 11,583 6,183 5,467 (11.6)%
14 Retire/Term Cashout 9,782 6,342 7,500 7,500 8,500 13.3 %
Total 566,335 587,591 698,257 692,357 723,877 4.6 %
200 Benefits 203,584 246,491 300,251 299,751 306,194 2.1 %
300 Operating Supplies
31 Office & Oper Supplies 3,097 1,527 3,500 3,500 3,500 -0/0
32 Fuel (278) n/a
35 Small Tools & Equip 1,488 6,086 2,500 2,500 2,500 -0/0
Total 4,307 7,613 6,000 6,000 6,000 -0/0
400 Professional Services & Charges
41 Professional Services 222,469 316,297 404,762 402,262 408,881 1.6 %
42 Communications 109,260 87,817 98,462 98,462 100,462 2.0 %
43 Trans & Training 7,737 5,588 11,000 11,000 11,000 -0/0
48 Repairs & Maintenance 290 2,061 4,000 1,000 1,000 -0/0
49 Miscellaneous 24,122 23,498 29,000 29,000 29,000 -0/0
Total 363,878 435,261 547,224 541,724 550,343 1.6 %
600 Capital Outlay
63 Impr Other Than Bldg 20,941 n/a
Total Expenditures $ 1,159,045 $ 1,276,956 $ 1,551,732 $ 1,539,832 $ 1,586,414 3.0 %
2019 City of Yakima Budget -125
FINANCE - 2019 BUDGET NARRATIVE
PARKING - 653
GENERAL FUND
Finance & Budget Director
Utility Services Manager
Steve Groom
James Dean
DEFINITION
The supervision of the Parking enforcement officers was moved from the Police Division to the Utility Services
Division in November of 2014. The Parking component of this budget is not being reimbursed by the utilities.
Parking ticket revenue is partially funding this operation.
Function(s): 653.
PERFORMANCE STATISTICS
Parking
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Parking Citations Issued
1,431
2,379
2,600
2,850
Unmetered Space Available - Downtown Business District
4,192
4,700
4,700
4,700
Spaces Available City Lots '
608
608
698
698
(1) Parking space availability includes the county owned Courthouse visitor lots and the City Hall Visitor Lot. Does not
include covered structures or restricted Courthouse parking. Lot at 4th and SSGT Pendleton Avenue added in 2016, Yakima
Police Department lot added in 2018.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
6610 Parking Enforcement Officer
Function/Title
653 Parking
2.00 2.00 2.00 2.00
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 148,232 $ 156,750 $ 178,783 $ 176,582 $ 186,854 5.8%
126 - 2019 City of Yakima Budget
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 69,288 $ 80,658 $ 91,740 $ 90,590 $ 94,229 4.0%
200 Personnel Benefits 33,396 42,940 40,622 40,422 44,318 9.6%
Sub -Total Salaries & Benefits 102,684 123,598 132,362 131,012 138,547 5.8%
300 Operating Supplies 2,604 3,632 3,000 4,000 4,000 -%
400 Professional Services & Charges 39,945 26,521 40,422 38,571 41,307 7.1%
Transfers 3,000 3,000 3,000 3,000 3,000 -%
Total Expenditures $ 148,233 $ 156,751 $ 178,784 $ 176,583 $ 186,854 5.8%
Parking - 653
This function is responsible for parking enforcement within the City of Yakima, along with access to vehicle
registrations and maintenance of the electronic ticketing software system.
653 Parking
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 66,920 $ 78,608 $ 88,394 $ 88,394 $ 91,955 4.0%
12 Overtime 307 500 100 100 -%
13 Special Pay 1,712 2,050 2,846 2,096 2,174 3.7%
14 Retire/Term Cashout 349 n/a
Total 69,288 80,658 91,740 90,590 94,229 4.0%
200 Benefits 33,396 42,940 40,622 40,422 44,318 9.6%
300 Operating Supplies
31 Office & Oper Supplies 780 1,059 500 500 500 -%
32 Fuel 1,824 2,573 2,500 3,500 3,500 -%
Total 2,604 3,632 3,000 4,000 4,000 -%
400 Professional Services & Charges
41 Professional Services 3,581 6,910 6,950 9,250 9,250 -%
42 Communications 1,910 1,762 2,281 2,031 2,031 -%
45 Rentals & Leases 13,553 10,000 10,000 10,000 -%
47 Public Utility Services 9,727 10,281 12,040 12,140 12,140 -%
48 Repairs & Maintenance 11,006 7,558 8,901 5,000 7,736 54.7%
49 Miscellaneous 168 11 250 150 150 -%
Total 39,945 26,522 40,422 38,571 41,307 7.1%
Vehicle Replacement 3,000 3,000 3,000 3,000 3,000 -%
Total Expenditures $ 148,233 $ 156,752 $ 178,784 $ 176,583 $ 186,854 5.8%
2019 City of Yakima Budget -127
Dedicated Revenue
The dedicated revenue consists primarily of parking fines.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Dedicated Revenue Actual Actual Budget Year -End Budget to Proj
35 Non -Court Fines & Forf $ 31,301 $ 40,350 $ 36,478 $ 41,000 $ 41,000 —0/0
36 Miscellaneous Revenues 47 54 10 (100.0)%
Total $ 31,348 $ 40,404 $ 36,478 $ 41,010 $ 41,000 —0/0
128 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
POLICE PENSION - 681
GENERAL FUND
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
Police Pension Board
DEFINITION
This General Fund division provides for a single -employer, defined benefit pension plan to retired police officers
employed prior to March 1, 1970 as governed by Washington State Law RCW 41.20 and 41.26. Under the governing
law, the pension member is entitled to payment from the City's pension plan for covered benefits in excess of those
calculated under the current Law Enforcement Officers and Firefighters' Retirement System (LEOFF) plan.
Pension benefits for police officers that were hired March 1, 1970 and after are covered solely by the current LEOFF
plan. However, if officers were active in the period from 3/1/70 to 9/30/77, they are considered members of the
LEOFF 1 retirement plan which also makes them eligible for 100% reimbursement of necessary medical expenses
until their death. The budget for this category is also included here.
Function(s): 681.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
681 Police Pension $ 925,129 $ 815,405 $ 927,497 $ 929,497 $ 929,497
EXPENDITURE SUMMARY BY TYPE
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
200 Personnel Benefits $ 416,818 $ 400,538 $ 425,697 $ 427,697 $ 427,697 —%
400 Professional Services & Charges 508,312 414,868 501,800 501,800 501,800 —%
Total Expenditures $ 925,130 $ 815,406 $ 927,497 $ 929,497 $ 929,497 —%
EXPLANATORY NARRATIVE
Police Pensions - 681
Benefits and insurance for prior employees covered by this plan are included in this services unit. Next year's
projected budget includes:
PENSION EXPENDITURE DETAIL
Pension Benefits $ 427,697
Medical Benefits 496,300
Administrative Costs 5,500
Total $ 929,497
2019 City of Yakima Budget -129
Account 29 Pensions and Death Benefits - Pensions and death benefits paid out to retired police and their beneficiaries.
Account 41 Professional Services - Funds budgeted in this line item are medical benefits including insurance
"premiums" paid into the City's medical benefit fund, Medicare premium payments, dental care and long term care
costs. Also included as a professional service is an estimate for the required actuarial reports.
681 Police Pensions
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
200 Benefits
29 Pensions & Death Benefits
400 Professional Services & Charges
41 Professional Services
42 Communications
43 Trans & Training
Total
Total Expenditures
$ 416,818 $ 400,538 $ 425,697 $ 427,697 $ 427,697
504,686 409,955 496,300 496,300 496,300
115 65 300 300 300
3,510 4,847 5,200 5,200 5,200
508,311 414,867 501,800 501,800 501,800
$ 925,129 $ 815,405 $ 927,497 $ 929,497 $ 929,497
0/0
0/0
0/0
%
0/0
-0/0
130 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
FIREMEN'S RELIEF AND PENSION - 613
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
Fire Pension Board
DEFINITION
This trust fund provides for a single -employer, defined benefit pension plan to retired firefighters employed prior to
3/1/70 as governed by Washington State Law RCW 41.20 and 41.26. Under the governing law, the pension
member is entitle to payment from the City's pension plan for those benefits in excess of those calculated under the
LEOFF plan.
Pension benefits for firefighters that were hired after March 1, 1970 are covered by the Washington Law
Enforcement Officers and Firefighters' Retirement System (LEOFF). If firefighters were active in the period from
3/1/70 to 9/30/77, they are considered members of the LEOFF 1 retirement plan which also makes them eligible
for 100% reimbursement of necessary medical expenses, which are also included here.
Function(s): 682.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
682 Prior Fire Pensions $ 1,162,654 $ 1,126,446 $ 1,229,483 $ 1,229,483 $ 1,216,963 (1.0)%
Object/Type
31 Taxes 1,220,002 1,218,756 1,136,924 1,136,924 1,151,510 1.3 %
33 Intergovernmental 91,883 95,776 97,885 98,000 0.1 %
36 Miscellaneous Revenues 500 1,500 n/a
Total 1,312,385 1,316,032 1,136,924 1,234,809 1,249,510 1.2 %
Fund Balance
Beginning Balance 1,019,850 1,169,581 1,359,167 1,359,167 1,364,492 0.4 %
Revenues less Expenditures 149,731 189,586 (92,559) 5,326 32,547 511.1 %
Ending Balance $ 1,169,581 $ 1,359,167 $ 1,266,608 $ 1,364,493 $ 1,397,039 2.4 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
200 Personnel Benefits $ 580,286 $ 600,924 $ 589,470 $ 589,470 $ 590,470 0.2 %
400 Professional Services & Charges 582,368 525,522 640,013 640,013 626,493 (2.1)%
Total Expenditures $ 1,162,654 $ 1,126,446 $ 1,229,483 $ 1,229,483 $ 1,216,963 (1.0)%
2019 City of Yakima Budget -131
EXPLANATORY NARRATIVE
Fire Pensions - 682
The Pension Board has endorsed a policy issue approved in 1996 to set aside $50,000 annually to build a reserve for
future medical and long-term care costs. Next year's projected budget includes:
PENSION EXPENDITURE DETAIL
Pension Benefits $ 590,470
Medical Benefits 524,000
Contingency 50,000
Administrative Costs 52,493
Total $ 1,216,963
Medical benefits will continue to escalate. These mandated expenses will continue to erode General Government
resources until an alternative funding source is found.
Account 29 Pensions and Death Benefits - This account is to pay pension and death benefits paid out to entitled parties
(i.e. retired or active prior to 3/1/1970).
Account 41 Professional Services - Funds budgeted in this line item include medical benefits such as paid Medicare
premiums, dental care, medical care and long term care costs. Also included in this area are a city service charge
allocation and an estimate for required actuarial reports.
682 Fire Pensions
2017 2017 2018 % Chng
2015 2016 Amended Year -End Projected YE Est
Actual Actual Budget Estimate Budget to Proj
200 Benefits
29 Pensions & Death Benefits $ 580,286 $ 600,924 $ 589,470 $ 589,470 $ 590,470 0.2 %
400 Professional Services & Charges
41 Professional Services 578,064 520,469 584,613 584,613 571,093 (2.3)%
42 Communications 138 140 200 200 200 -0/0
43 Trans & Training 4,166 4,913 5,200 5,200 5,200 -0/0
49 Miscellaneous 50,000 50,000 50,000 -0/0
Total 582,368 525,522 640,013 640,013 626,493 (2.1)%
Total Expenditures $ 1,162,654 $ 1,126,446 $ 1,229,483 $ 1,229,483 $ 1,216,963 (1.0)%
Revenue
These benefits are supported by property taxes, an allocation of fire insurance premium tax from the state (if
received) and reserves. The 2019 property tax allocation represents about $.1809 per $1,000 of assessed valuation or
6.0% of the total general property tax levy for 2019. State law (RCW 41.16.060) allows cities with Firemen's pension
funds to levy an additional $0.225 per $1,000 of assessed valuation.
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 1,019,850 $ 1,169,581 $ 1,359,167 $ 1,359,167 $ 1,364,492 0.4%
31 Taxes 1,220,002 1,218,756 1,136,924 1,136,924 1,151,510 1.3%
33 Intergovernmental 91,883 95,776 97,885 98,000 0.1%
36 Miscellaneous Revenues 500 1,500 n/a
Total $ 2,332,235 $ 2,485,613 $ 2,496,091 $ 2,593,976 $ 2,614,002 0.8%
132 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
STATE EXAMINER - 612
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
This function reflects the cost of both the annual financial audit and the accountability audit which are performed
by the Washington State Auditor's Office (SAO) on all City funds pursuant to State law as well as the Federal Single
Audit required for entities receiving more than $750,000 in federal grant funds. These regular audits look at
financial statements, along with compliance with federal, state, and local laws.
Function(s): 613.
EXPLANATORY NARRATIVE
State Examiner - 613
Funds budgeted in this line item cover the annual cost of the audit performed by the Washington State Auditors.
613 State Examiner
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 100,301 $ 127,883 $ 130,000 $ 130,000 $ 130,000
0/0
2019 City of Yakima Budget -133
FINANCE - 2019 BUDGET NARRATIVE
CONTINGENCY - 600
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
Contingency for potential litigation related expenses.
Function(s): 600.
EXPLANATORY NARRATIVE
600 Position Vacancy
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Operating Transfers
$ — $ $ — $ 650,000 $ 250,000 (61.5)%
2019 City of Yakima Budget -134
FINANCE - 2019 BUDGET NARRATIVE
INTERFUND DISTRIBUTION - 600
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
Operating transfers from General Fund are made primarily to cover debt service and to distribute tax revenues.
Function(s): 600.
EXPLANATORY NARRATIVE
Operating Transfers - 601
The General Fund is budgeted to make transfers for the following purposes in 2018 and 2019:
Fund
2018 2019
Year -End Projected
Estimate Budget
Parks and Recreation Utility Tax (3.5%) $ 1,513,060 $ 1,513,060
Law and Justice Capital Utility Tax (0.5%) 200,000 200,000
Trolley 10,000 10,000
Yakima Airport 40,000 40,000
Workers Compensation 380,000
Total Transfers $ 1,763,060 $ 2,143,060
600 Operating Transfers
Operating Transfers
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 4,839,545 $ 4,187,350 $ 3,952,540 $ 1,763,060 $ 2,143,060 21.6%
2019 City of Yakima Budget -135
FINANCE - 2019 BUDGET NARRATIVE
PUBLIC FACILTIY DISTRICT / CONVENTION CENTER -172
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
In 2002 the City took the leadership role in forming a Public Facilities District (PFD) with the Cities of Yakima,
Union Gap and Selah. The PFD is a separate governmental entity and its primary purpose by law is to build and/
or operate a regional center. The Yakima Regional PFD is financing the 2003 expansion of the Yakima Convention
Center by levying a sales tax credit from the State of Washington. This revenue comes from sales tax already being
paid by the buyers of goods within these three cities. It is not a new or increased tax. Note: The sales tax credit
dedicated for the Capitol Theatre is accounted for in the PFD Capitol Theatre fund (174).
Function(s): 276.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
276 Public Facilities District $ 724,692 $ 730,051 $ 733,213 $ 733,213 $ 958,395 30.7 %
Obj ect/Type
33 Intergovernmental 863,355 889,634 867,960 925,000 945,000 2.2 %
36 Miscellaneous Revenues 1,261 1,531 750 750 1,000 33.3 %
Total 864,616 891,165 868,710 925,750 946,000 2.2 %
Fund Balance
Beginning Balance 514,586 654,510 815,624 815,624 1,008,162 23.6 %
Revenues less Expenditures 139,924 161,114 135,497 192,537 (12,395) (106.4)%
Ending Balance $ 654,510 $ 815,624 $ 951,121 $ 1,008,161 $ 995,767 (1.2)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 11,972 $ 11,838 $ 15,000 $ 15,000 $ 15,000 -%
Transfers 712,720 718,213 718,213 718,213 943,395 31.4%
Total Expenditures $ 724,692 $ 730,051 $ 733,213 $ 733,213 $ 958,395 30.7%
136 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Convention Center PFD - 276
This function includes the administrative costs of the PFD, along with transfers to other funds. These include
transfers for debt service on the Convention Center bonds issued in 2002 ($459,795 to fund 272) a transfer to the
Tourist Promotion/Convention Center fund ($100,000 to fund 170) to support operations of the expanded facility
and a transfer to Convention Center Capital ($383,600 to fund 370) in 2019.
276 Convention Center PFD
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous $ 11,972 $ 11,838 $ 15,000 $ 15,000 $ 15,000 —%
Transfers Out 712,720 718,213 718,213 718,213 943,395 31.4%
Total Expenditures $ 724,692 $ 730,051 $ 733,213 $ 733,213 $ 958,395 30.7%
Revenue
Revenues consist of a tax credit transfer from the PFD and interest earned on investments.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 514,586 $ 654,510 $ 815,624 $ 815,624 $ 1,008,162 23.6%
33 Intergovernmental 863,355 889,634 867,960 925,000 945,000 2.2%
36 Miscellaneous Revenues 1,261 1,531 750 750 1,000 33.3%
Total $ 1,379,202 $ 1,545,675 $ 1,684,334 $ 1,741,374 $ 1,954,162 12.2%
2019 City of Yakima Budget -137
FINANCE - 2019 BUDGET NARRATIVE
PUBLIC FACILITY DISTRICT / CAPITOL THEATRE -174
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
In 2002, the City took the leadership role in forming a Public Facilities District (PFD) with the Cities of Yakima,
Union Gap and Selah. The PFD is a separate governmental entity and its primary purpose by law is to build and/
or operate a regional center. The Yakima Regional PFD is financing the recent expansions of the Yakima Convention
Center and the Capitol Theatre by levying a sales tax credit from the State of Washington. This revenue comes from
sales tax already being paid by the buyers of goods within these three cities. It is not a new or increased tax. This
fund was created in 2008 to account for the PFD revenues that are dedicated specifically to the expansion of the
Capitol Theatre.
Function(s): 273.
Function/Title
273 Capitol Theatre
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 628,855 $ 661,400 $ 661,400 $ 661,400 $ 683,400 3.3 %
Obj ect/Type
33 Intergovernmental 653,945 673,675 660,000 700,000 710,000 1.4 %
36 Miscellaneous Revenues 887 1,005 500 1,150 1,250 8.7 %
Total 654,832 674,680 660,500 701,150 711,250 1.4 %
Fund Balance
Beginning Balance 166,911 192,887 206,167 206,167 245,917 19.3 %
Revenues less Expenditures 25,977 13,280 (900) 39,750 27,850 (29.9)%
Ending Balance $ 192,888 $ 206,167 $ 205,267 $ 245,917 $ 273,767 11.3 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 11,972 $ 11,832 $ 14,000 $ 14,000 $ 14,000 -%
Transfers 616,883 649,568 647,400 647,400 669,400 3.4%
Total Expenditures $ 628,855 $ 661,400 $ 661,400 $ 661,400 $ 683,400 3.3%
138 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Capitol Theatre PFD- 273
This function includes administrative costs of the district ($14,000), a transfer for debt service on the Capitol Theatre
bonds issued in 2009 ($465,000 in Fund 272), a transfer to the Capitol Theatre Operating Fund 171 ($144,400), and a
transfer to the Capitol Theatre Construction Fund 322 ($60,000) in 2019.
273 Capitol Theatre PFD
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous $ 11,972 $ 11,832 $ 14,000 $ 14,000 $ 14,000 -%
Transfers Out 616,883 649,568 647,400 647,400 669,400 3.4%
Total Expenditures $ 628,855 $ 661,400 $ 661,400 $ 661,400 $ 683,400 3.3%
Revenue
Revenues consists of the State Sales Tax Credit and interest earned.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 166,911 $ 192,887 $ 206,167 $ 206,167 $ 245,917 19.3%
33 Intergovernmental 653,945 673,675 660,000 700,000 710,000 1.4%
36 Miscellaneous Revenues 887 1,005 500 1,150 1,250 8.7%
Total $ 821,743 $ 867,567 $ 866,667 $ 907,317 $ 957,167 5.5%
2019 City of Yakima Budget -139
FINANCE - 2019 BUDGET NARRATIVE
RISK MANAGEMENT RESERVE - 515
Finance & Budget Director
Legal
Steve Groom
Helen Harvey
DEFINITION
The Risk Management Reserve Fund is maintained to separately account for various risk management costs. The
Risk Management Fund was established in 1986 when the City chose to self -insure the liability and property
exposure portion of the City's insurance program. On December 14, 2005, the City began purchasing liability
insurance coverage through a risk pool of cities, and on September 1, 2005, for the Transit division through a transit
risk pool. This budget provides for:
• Administration of the program
• Legal, claims adjustment, and broker services
• The purchase of liability, property and other miscellaneous insurance coverages
Function(s): 661, 662, 663, 665, 667, 668 & 669.
AUTHORIZED PERSONNEL
Risk Management funds 5.70 FTE's that are included in other divisions' Authorized Personnel charts. .50 FTE in
Purchasing (670), .60 FTE's in Records/City Clerks (140) and 4.85 FTE's in Legal (017).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
661 Legal $ 1,313,123 $ 1,060,220 $ 1,444,944 $ 1,173,974 $ 1,457,839 24.2
662 Administration 95,134 173,591 176,800 176,800 186,049 5.2 %
663 Insurance & Bond Premium 1,509,644 1,564,433 1,717,136 1,793,900 1,889,140 5.3 %
665 Claims Paid 363,790 334,122 350,000 350,000 350,000 -0/0
667 Case Settlements (32,446) 208,701 174,924 200,000 225,000 12.5 %
668 ACLU Program 35,289 7,500 7,500 34,476 359.7 %
669 Internal City Claims 103,634 140,052 150,000 80,000 150,000 87.5 %
Total 3,352,879 3,516,408 4,021,304 3,782,174 4,292,504 13.5 %
Object/Type
36 Miscellaneous Revenues 3,629,276 5,130,193 4,089,141 4,163,319 4,261,936 2.4 %
39 Other Financing Sources 36,470 299,316 84,000 168,000 84,000 (50.0)%
Transfers In 62,623 151,826 n/a
Total 3,728,369 5,581,335 4,173,141 4,331,319 4,345,936 0.3 %
Fund Balance
Beginning Balance (1,326,757) (951,265) 1,113,662 1,113,662 1,662,808 49.3 %
Revenues less Expenditures 375,490 2,064,927 151,837 549,145 53,432 (90.3)%
Ending Balance $ (951,267) $ 1,113,662 $ 1,265,499 $ 1,662,807 $ 1,716,240 3.2 %
140 - 2019 City of Yakima Budget
EXPENDITURE SUMMARY BY TYPE
Object/Type
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
Total Expenditures
EXPLANATORY NARRATIVE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 511,421 $ 473,594 $ 547,235 $ 497,917 $ 578,921 16.3%
161,475 159,175 177,709 166,056 185,894 11.9%
672,896 632,769 724,944 663,973 764,815 15.2%
4,219 1,770 7,500 7,500 7,500 -%
2,675,762 2,881,868 3,288,860 3,110,700 3,520,189 13.2%
$ 3,352,877 $ 3,516,407 $ 4,021,304 $ 3,782,173 $ 4,292,504 13.5%
Legal - 661
This department accounts for legal costs required to manage the legal program, including city staff costs and
outside legal costs.
661 Legal
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
100 Salaries & Wages
11 Salaries & Wages
13 Special Pay
14 Retire/Term Cashout
Total
200 Benefits
300 Operating Supplies
31 Office & Oper Supplies
35 Small Tools & Equip
Total
400 Professional Services & Charges
41 Professional Services
43 Trans & Training
49 Miscellaneous
Total
Total Expenditures
$ 472,231 $ 462,043 $ 535,855 $
481 1,006 1,880
38,709 1,163 2,000
511,421 464,212 539,735 490,417
161,475 158,269 177,709 166,056
488,237 $
180
2,000
543,881 11.4%
1,880 944.4%
2,000
2,262 1,512 3,000 3,000
1,957 258 4,500 4,500
%
547,761 11.7%
182,578 9.9%
3,000
4,500
4,219 1,770 7,500 7,500
620,778 416,969 700,000 490,000
1,785 1,598 3,500 3,500
13,444 17,403 16,500 16,500
7,500
0/0
0/0
0/0
700,000 42.9%
3,500
16,500
0/0
0/0
636,007 435,970 720,000 510,000 720,000 41.2%
$ 1,313,122 $ 1,060,221 $ 1,444,944 $ 1,173,973 $ 1,457,839 24.2%
Administration - 662
Expenses incurred here are insurance broker fees, city service charges, and claims adjustment services.
662 Administration
2016 2017
Actual Actual
2018
Amended
Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
400 Professional Services & Charges
41 Professional Services
$ 95,134 $ 173,591 $ 176,800 $ 176,800 $ 186,049 5.2%
2019 City of Yakima Budget -141
Insurance & Bond Premiums - 663
This function reflects the estimated cost of purchasing insurance coverage including: a) property insurance
(including boiler and machinery), b) liability insurance, and c) employee surety bonds.
663 Insurance & Bond Premiums
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
46 Insurance $ 1,509,644 $ 1,564,433 $ 1,717,136 $ 1,793,900 $ 1,889,140 5.3%
Claims Paid - 665
This line item provides a reserve for payment of damage claims which could be incurred along with an amount set
aside as a contingency. If claims exceed the available fund balance, an interfund loan will be executed to be repaid
over 3 years.
665 Claims Paid
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous $ 363,790 $ 334,122 $ 350,000 $ 350,000 $ 350,000
0/0
Case Settlements - 667
Costs related to potential mitigation of environmental issues arising from the former City of Yakima Landfill. These
expenditures are being reimbursed by insurance in effect when the landfill was active.
667 Case Settlements
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 181,539 $ 151,826 $ 174,924 $ 200,000 $ 225,000 12.5%
49 Miscellaneous (213,986) 56,875 n/a
Total Expenditures $ (32,447) $ 208,701 $ 174,924 $ 200,000 $ 225,000 12.5%
ACLU Program - 668
This program was developed with the ACLU as part of the 2016 Voting Rights Act settlement. High school interns
are mentored by a Council member, and then have the opportunity to apply for a paid summer internship with the
City of Yakima. The professional service charge was a City-wide equity study done by the WSU Metro Center also
in response to the City's contract with the ACLU.
668 ACLU Program
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ $ 9,383 $ 7,500 $ 7,500 $ 31,160 315.5%
200 Benefits 906 3,316 n/a
400 Professional Services & Charges
41 Professional Services 25,000 n/a
Total Expenditures $ $ 35,289 $ 7,500 $ 7,500 $ 34,476 359.7%
142 - 2019 City of Yakima Budget
Internal City Claims - 669
This account is used to mitigate potentially dangerous conditions on City property.
669 Internal City Claims
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 102,984 $ 140,052 $ 150,000 $ 80,000 $ 150,000 87.5%
44 Taxes &Assessments 649 n/a
Total Expenditures $ 103,633 $ 140,052 $ 150,000 $ 80,000 $ 150,000 87.5%
Revenue
Revenues are primarily derived from operating departments and divisions for Risk Management Fund services.
The proposed budget also includes an estimate of insurance reimbursements and includes estimated interest from
investments, and miscellaneous revenue and insurance recoveries. This fund balance is monitored for adequacy -
additional transfers may be required depending on claims activity.
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ (1,326,757) $ (951,265) $ 1,113,662 $ 1,113,662 $ 1,662,808 49.3 %
36 Miscellaneous Revenues 3,629,276 5,130,193 4,089,141 4,163,319 4,261,936 2.4 %
39 Other Financing Sources 36,470 299,316 84,000 168,000 84,000 (50.0)%
Transfers In 62,623 151,826 — n/a
Total $ 2,401,612 $ 4,630,070 $ 5,286,803 $ 5,444,981 $ 6,008,744 10.4 %
2019 City of Yakima Budget -143
FINANCE - 2019 BUDGET NARRATIVE
CAPITAL IMPROVEMENT CUMULATIVE RESERVE - 392
Finance & Budget Director Steve Groom
DEFINITION
Fund 392, the Cumulative Reserve for Capital Improvements Fund, accounts for various capital improvement
projects that the City Council may deem appropriate. In 2015 and 2016, this included the Utility Services Billing
System Upgrade (2094), and completion of the Lincoln Avenue Underpass project (i.e. the elevated sidewalk and
Bins of Light artwork). The 2017 and 2018 budgets included software upgrade costs for various general
government services, and the 2019 budget also includes software costs.
Function(s): 143, 612, 652 & 712.
Function/Title
143
612
652
712
Total
Laserfiche
Finance Capital Improvement
Utility Services Capital Impr
Arterial Street Capital Impr
BUDGET SUMMARY
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
765,726
506,536
$ 45,789 $
25,968
11,380
249,428
$ 73,676 $
27,137
10,000 50,000
n/a
n/a
33,620 (32.8)%
n/a
1,272,262 332,565 10,000
Obj ect/Type
33 Intergovernmental
Transfers In 300,000 265,000
Total
Fund Balance
Beginning Balance
Revenues less Expenditures
Ending Balance
Object/Type
150,813
31,200
10,000
33,620 (77.7)%
35,000 12.2 %
10,000
0/0
300,000 265,000 41,200 45,000 9.2 %
1,617,047
(972,262)
$ 644,785 $
644,786 577,221 577,221 467,608 (19.0)%
(67,565) (10,000) (109,613) 11,380 (110.4)%
577,221 $ 567,221 $ 467,608 $ 478,988 2.4 %
EXPENDITURE SUMMARY BY TYPE
400 Professional Services & Charges
600 Capital Projects
Total Expenditures
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ $ 83,137 $ 10,000 $ 150,813 $ 33,620 (77.7)%
1,272,262 249,428 - n/a
$ 1,272,262 $ 332,565 $ 10,000 $ 150,813 $ 33,620 (77.7)%
144 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
CEMETERY TRUST - 710
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
In accordance with State law, the City maintains a trust fund for money received for endowment care when
cemetery plots are sold. The corpus is to remain in trust, while interest earnings are transferred to the Cemetery
Fund.
Function(s): 518.
EXPLANATORY NARRATIVE
Revenue is from endowment care when cemetery plots are sold and from interest earnings. The interest amount is
then transferred to the Cemetery Fund.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
518 Transfer Out $ 12,000 $ 12,000 $ 12,000 $ 12,000 $ 12,000
0/0
Object/Type
34 Chrgs f/Goods & Svcs 7,738 11,828 9,000 16,000 12,000 (25.0)%
36 Miscellaneous Revenues 12,000 12,000 12,000 12,000 12,000 -0/0
Total 19,738 23,828 21,000 28,000 24,000 (14.3)%
Fund Balance
Beginning Balance 647,731 655,469 667,296 667,296 683,296 2.4 %
Revenues less Expenditures 7,738 11,828 9,000 16,000 12,000 (25.0)%
Ending Balance $ 655,469 $ 667,297 $ 676,296 $ 683,296 $ 695,296 1.8 %
2019 City of Yakima Budget -145
FINANCE - 2019 BUDGET NARRATIVE
YAKCORPS AGENCY - 632
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
This fund is an Agency Fund established to account for the fiscal activity of the Yakima Consortium for Regional
Public Safety (YAKCORPS). YAKCORPS consists of a variety of local agencies and governments. It was formed to
operate and maintain a county -wide multi -discipline public safety system. The Interlocal Agreement provides for
the structure, governance, operations and funding of the Consortium and its activities.
Function(s): 632.
EXPLANATORY NARRATIVE
As the fiscal agent for YAKCORPS, the City of Yakima bills and collects member agency fees, pays consortium
invoices and maintains the budget and accounting for the consortium. These funds are held in agency for the
consortium and are not available to support City operations and programs. In accordance with governmental
accounting guidance, all incoming funds are classified as amounts payable to vendors and all outgoing amounts are
reductions of this liability. Therefore, there are no actual revenues or expenditures in this fund.
Function/Title
632 Communications
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 655,000 $ 655,000 $ 655,000
Object/Type
33 Intergovernmental $ $ $ 655,000 $ 655,000 $ 655,000
0/0
-0/0
146 - 2019 City of Yakima Budget
SUMMARY OF GENERAL OBLIGATION AND REVENUE BOND ACTIVITY
The chart below is a summary of all the General Obligation and Revenue bond issues that have activity in the
current budget year. The following narratives describe the funding sources, current year principal and interest
obligations, and related reserve balances.
Fund Description
GENERAL OBLICATION AND REVENUE BOND SUMMARY
2019
Date of Maturity Original Previous Amount Amount Ending
Issue Date Issue Balance Redeemed Issued Balance
General Obligation Bonds
272 Cony Center Add III 05/08/07 05/01/26 $ 4,910,000 $ 3,110,000 $ 340,000 $ — $ 2,770,000
272 Capitol Theatre Exp/BABs 08/28/09 12/01/32 4,980,000 4,980,000 260,000 4,720,000
281 Street Resurfacing (Ref) 06/18/18 12/01/28 3,500,000 3,351,672 293,097 3,058,575
281 Infrastructure Project 08/28/08 12/01/19 2,190,000 230,000 230,000
281 Fire Ladder Apparatus 08/28/08 12/01/21 760,000 205,000 65,000 140,000
281 Fire Station West Valley 05/08/07 05/01/22 815,000 270,000 65,000 205,000
281 Downtown Revitalization 05/08/07 05/01/22 1,490,000 490,000 115,000 375,000
281 SunDome Expansion 06/17/03 12/01/23 1,430,528 317,935 73,409 244,526
281 Street Impr Project 06/09/14 06/01/24 13,140,000 8,640,000 1,295,000 7,345,000
281 Aquatic Center 09/24/18 12/01/42 8,009,873 8,009,873 31,903 7,977,970
281 Sports Complex (Ref) 09/24/18 06/01/35 4,440,127 440,127 186,893 253,234
287 Convention Center Exp II 09/07/04 11/01/19 4,175,000 335,000 335,000
Sub -Total 49,840,528 30,379,607 3,290,302 27,089,305
Revenue Bonds
488 Wastewater Rev Bonds 06/05/08 11/01/27 5,440,000 3,070,000 290,000 2,780,000
491 Irrigation Revenue Bonds 09/14/04 09/01/34 5,215,000 3,530,000 155,000 3,375,000
493 Wastewater Rev Bonds (B) 04/30/12 11/01/23 9,400,000 5,185,000 955,000 4,230,000
Sub -Total 20,055,000 11,785,000 1,400,000 10,385,000
Grand Total $69,895,528 $42,164,607 $ 4,690,302 $ — $ 37,474,305
2019 City of Yakima Budget -147
FINANCE - 2019 BUDGET NARRATIVE
2007 & 2009 CONVENTION CENTER/CAPITOL THEATRE
PFD LTGO BONDS - 272
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
The Public Facilities District Convention Center (PFDCC) was created in 2001 to provide a mechanism to fund an
expansion project for the Yakima Convention Center. General Obligation Bonds of $6,735,000 were issued in June
2002 for this project. This bond issue was refunded in 2007 which resulted in debt service savings of about $12,000
annually. These bonds are accounted for in function 815.
The Public Facilities District Capitol Theatre (PFDCT) was created in 2009 to fund the Capitol Theatre expansion
project. General Obligation Bonds of $7,035,000 (Series A and B) were issued in August 2009 for Capitol Theatre
Expansion project. The Series A bonds of $2,055,000 were paid off in 2018. The Series B bonds were issued as "Buy
America Bonds", with the Federal Government funding a portion of the interest payments. These bonds are
accounted for in function 816.
Function(s): 815 & 816.
EXPLANATORY NARRATIVE
PFD LONG-TERM GENERAL OBLIGATION BOND DETAIL
Date of Issue
Redeemed Bonds Bonds Coupons
Date of Original in Prior Maturing Outstanding Maturing
Maturity Issue Years 2019 12/31/19 2019
Function 815 - Capital Improvement/Convention Center
5/8/07 Refunding 1996 Bonds 05/01/26 $ 4,910,000 $ 1,800,000 $ 340,000 $ 2,770,000 $ 119,795
Function 816 - Capital Improvement/Capitol Theatre
8/28/09 GO Bond Series B 12/01/32 4,980,000 260,000 4,720,000 311,130
Fund Total $ 9,890,000 $ 1,800,000 $ 600,000 $ 7,490,000 $ 430,925
Convention Center Capital Improvement - 815
Revenue is provided by a transfer from the Public Facilities District Convention Center fund (172) to support debt
service payments of $459,795.
Capitol Theatre Capital Improvement - 816
Revenues for the Capitol Theatre bonds consist of a transfer from the Public Facilities District Convention Center
fund (174) in the amount of $465,000, and a Federal subsidy to support debt service payments of $101,000.
148 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Object/Type
700 Debt Service - Principal $ 520,000 $ 550,000 $ 575,000 $ 575,000 $ 600,000 4.3 %
800 Debt Service - Interest 504,025 479,213 454,850 454,850 430,925 (5.3)%
Total 1,024,025 1,029,213 1,029,850 1,029,850 1,030,925 0.1 %
Object/Type
33 Intergovernmental 101,436 101,545 101,000 101,000 101,000 -0/0
Transfers In 924,603 928,213 928,213 928,213 924,795 (0.4)%
Total 1,026,039 1,029,758 1,029,213 1,029,213 1,025,795 (0.3)%
Fund Balance
Beginning Balance 163,591 165,605 166,150 166,150 165,513 (0.4)%
Revenues less Expenditures 2,014 545 (637) (637) (5,130) 705.3 %
Ending Balance $ 165,605 $ 166,150 $ 165,513 $ 165,513 $ 160,383 (3.1)%
2019 City of Yakima Budget -149
FINANCE - 2019 BUDGET NARRATIVE
MISCELLANEOUS LTGO BONDS - 281
Finance & Budget Director Steve Groom
Financial Services Manager Vacant
DEFINITION
This fund provides for redemption of several different Limited Tax General Obligation Bond Issues. It will also
provide redemption for 2003 SunDome, 2005 Parks, and 2007/2008 Fire & Streets Capital bond issues. Also
provided for is the redemption for a 2013 Arterial Street Overlay bond and redemption for the 2014 Limited Tax
General Obligation Bonds to fund City's road improvement. It should be noted that the debt service on these two
recent street improvement bonds add to $2,024,788, which meets the charter amendment to use an additional $2
million per year for streets.
All of these issues are Limited Tax General obligation Bonds and therefore a separate reserve is not required.
Tracking of the separate issues can be accomplished by project number.
Function(s): 817, 818, 819, 820, 822, 823, 868, 872 & 878.
EXPLANATORY NARRATIVE
Below is a matrix that presents the details of each issue by project. The second matrix provides a project description
and the corresponding repayment sources. All revenue into this fund is generated by interfund transfers. The fund
balance at the end of 2019 is estimated to be $1.
MISCELLANEOUS LONG-TERM GENERAL OBLIGATION BONDS
DETAIL BY PROJECT
Project
Street Resurfacing (Ref)
Infrastructure
Fire Ladder Apparatus
West Valley Fire Station
Downtown Revitalization
SunDome
Street Improvements
Aquatic Center YMCA
Sports Complex (Ref)
Total
Date of Date of
Issue Maturity
06/18/18 12/01/28
08/28/08 12/01/19
08/28/08 12/01/21
05/08/07 05/01/22
05/08/07 05/01/22
06/17/03 12/01/23
06/09/14 06/01/24
09/24/18 12/01/42
09/24/18 06/01/35
Original
Issue
Redeemed
in Prior
Years
Bonds
Maturing
2019
Bonds
Outstanding
12/31/19
Coupons
Maturing
2019
$ 3,500,000
2,190,000
760,000
815,000
1,490,000
1,430,528
13,140,000
8,009,873
4,440,127
$ 148,328
1,960,000
555,000
545,000
1,000,000
1,112,593
4,500,000
$ 186,893
230,000
65,000
65,000
115,000
340,000
31,903
293,097
335,000
$ 3,058,575 $ 106,567
9,200
140,000 8,200
205,000 9,535
375,000 17,365
244,526 76,592
7,345,000 351,650
7,977,970 388,097
4,253,234 213,107
$ 35,775,528 $ 9,820,921 $1,661,893 $ 23,599,305 $1,180,313
Note: Bonds and Coupons Maturing were estimated at the time of budget adoption.
150 - 2019 City of Yakima Budget
MISCELLANEOUS LONG-TERM GENERAL OBLIGATION BONDS
DETAIL BY PROJECT DESCRIPTION
Project
Description
Revenue Sources
SU
2353
Street Resurfacing Project - 2013
General Property Tax
872
2230
Grind & Overlay/Pedestrian Enhancement/
Summitview Signalization
First & Second 1 /4% Real Estate Excise Tax
823
Fire Capital
Fire Ladder Apparatus
General Property Tax
817
2105
Fire Station 92 Facility Addition
Excise Tax (REET 1)
820
2165
Downtown Revitalization
Second 1 /4% Real Estate Excise Tax (REET2)
822
SunDome
SunDome Expansion
Business License fee, first 1 /4% Real Estate
Excise Tax (REET 1)
818
Street Impr
Street Improvements - 2014
General Fund (Property & Sales Tax)
868
Aquatic Ctr
The City of Yakima's portion of the Aquatic
Center construction
General Property Tax
826
SOZO
Acquisition and improvements to a soccer/
multi -use sports campus
Parks & Recreation Fund (Property Tax)
878
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
700 Debt Service - Principal $ 2,426,136 $ 2,499,756 $ 2,350,787 $ 5,684,362 $ 2,355,301 (58.6)%
800 Debt Service - Interest 886,103 820,826 745,205 752,424 1,180,312 56.9 %
Total 3,312,239 3,320,582 3,095,992 6,436,786 3,535,613 (45.1)%
Object/Type
31 Taxes 2,407,383 2,935,519
Transfers In 3,312,239 3,320,582 3,095,993 4,020,669 600,095 (85.1)%
Total 3,312,239 3,320,582 3,095,993 6,428,052 3,535,614 (45.0)%
Fund Balance
Beginning Balance 8,734 8,734 8,734 8,734 — (100.0)%
Revenues less Expenditures 1 (8,734) 1 n/a
Ending Balance $ 8,734 $ 8,734 $ 8,735 $ — $ 1 n/a
2019 City of Yakima Budget -151
FINANCE - 2019 BUDGET NARRATIVE
2004 CONVENTION CENTER LTGO BONDS - 287
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
This fund provided for redemption of 1996 Ltd. Levy General Obligation Bonds used to expand/remodel the
Convention Center. In 2004, this bond issue was refunded and average annual debt service was reduced from
$448,000 to $427,000. This bond will be paid in full at the end of 2019.
Function(s): 827.
EXPLANATORY NARRATIVE
Resources for redemption are provided by the Hotel/Motel Tax and investment interest. The fund balance at the
end of 2019 is estimated to be $80,837.
LONG-TERM GENERAL OBLIGATION CONVENTION CENTER BOND DETAIL
Redeemed Bonds Bonds Coupons
Date of Original in Prior Maturing Outstanding Maturing
Date of Issue Maturity Issue Years 2019 12/31/19 2019
9/7/04 Refunding 1996 Bonds 11/01/19 $ 4,175,000 $ 1,883,951 $ 335,000 $ - $ 14,070
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
700 Debt Service - Principal $ 365,000 $ 380,000 $ 395,000 $ 395,000 $ 335,000 (15.2)%
800 Debt Service - Interest 59,700 45,465 30,265 30,265 14,070 (53.5)%
Total 424,700 425,465 425,265 425,265 349,070 (17.9)%
Object/Type
31 Taxes 429,653 423,404 428,000 428,000 353,000 (17.5)%
36 Miscellaneous Revenues 750 750 750 750 -0/0
Total 429,653 424,154 428,750 428,750 353,750 (17.5)%
Fund Balance
Beginning Balance 69,030 73,983 72,672 72,672 76,157 4.8 %
Revenues less Expenditures 4,953 (1,311) 3,485 3,485 4,680 34.3 %
Ending Balance $ 73,983 $ 72,672 $ 76,157 $ 76,157 $ 80,837 6.1 %
152 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
2008 WATER REVENUE BONDS - 486
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
The Water Revenue Bond Reserve Fund provides for redemption of the 2008 Water Revenue Bonds from Water
Operating revenues. Revenue bond issues have reserve requirements set forth in bond covenants. This bond was
paid in full at the end of 2018.
Function(s): 853.
EXPLANATORY NARRATIVE
This bond redemption fund has an estimated balance at the end of 2019 of $365,047.
WATER BOND DETAIL
Redeemed Bonds Bonds Coupons
Date of Original in Prior Maturing Outstanding Maturing
Date of Issue Maturity Issue Years 2019 12/31/19 2019
6/5/08 - 2008 Revenue Bond 11/01/18 $ 1,883,951 $ 1,883,951 $ - $ - $
Refunding 1998 Bond
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
700 Debt Service - Principal $ 205,000 $ 210,000 $ 220,000 $ 220,000 $ - (100.0)%
800 Debt Service - Interest 29,700 17,917 11,000 11,000 - (100.0)%
Total 234,700 227,917 231,000 231,000 (100.0)%
Object/Type
36 Miscellaneous Revenues 700 700 - (100.0)%
Transfers In 234,700 231,500 230,800 230,800 - (100.0)%
Total 234,700 231,500 231,500 231,500 (100.0)%
Fund Balance
Beginning Balance 360,964 360,964 364,547 364,547 365,047 0.1 %
Revenues less Expenditures 3,583 500 500 - (100.0)%
Ending Balance $ 360,964 $ 364,547 $ 365,047 $ 365,047 $ 365,047 -0/0
2019 City of Yakima Budget -153
FINANCE - 2019 BUDGET NARRATIVE
2008 WASTEWATER REVENUE BONDS - 488
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
This fund (488) provides for redemption of 2008 Wastewater Revenue Bonds from Wastewater Operating revenues.
This fund also provided redemption for the 1996 Revenue bond which matured in 2008. Revenue bond issues have
reserve requirements set forth in bond covenants.
Function(s): 854.
EXPLANATORY NARRATIVE
This bond redemption fund shows an estimated balance at the end of 2019 of ($22,285).
2008 WASTEWATER BOND DETAIL
Redeemed Bonds Bonds Coupons
Date of Original in Prior Maturing Outstanding Maturing
Date of Issue Maturity Issue Years 2019 12/31/19 2019
6/5/08 - 2008 Revenue Bond 11/01/27 $ 5,440,000 $ 2,370,000 $ 2,900,000 $ 2,780,000 $ 125,063
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
700 Debt Service - Principal $ 250,000 $ 260,000 $ 275,000 $ 275,000 $ 290,000 5.5 %
800 Debt Service - Interest 161,813 126,510 138,813 138,813 125,063 (9.9)%
Total 411,813 386,510 413,813 413,813 415,063 0.3 %
Object/Type
36 Miscellaneous Revenues 425 425 425 %
Transfers In 411,813 411,813 413,813 413,813 415,063 0.3 %
Total 411,813 411,813 414,238 414,238 415,488 0.3 %
Fund Balance
Beginning Balance (48,438) (48,438) (23,135) (23,135) (22,710) (1.8)%
Revenues less Expenditures 25,303 425 425 425 —0/0
Ending Balance $ (48,438) $ (23,135) $ (22,710) $ (22,710) $ (22,285) (1.9)%
154 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
2004 IRRIGATION SYSTEM REVENUE BONDS - 491
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
This fund number 491 was established in 2003 to provide for redemption of Irrigation Revenue Bonds from
Irrigation Operating revenues. The Council approved major improvements to the irrigation system to be funded by
$10 million of bonds issued. Because of the long-term nature of this project, the bond issues were separated based
on estimated spend down schedules; $5.2 million were issued in August 2004. The balance will be issued as
needed, although the capital rate approved for the irrigation rebuild is generating enough to pay debt service on
this issue and to cash flow the ongoing capital projects. Future borrowings are anticipated to be shorter -term
interfund loans. Revenue bond issues typically have reserve requirements set forth in bond covenants.
Function(s): 855.
EXPLANATORY NARRATIVE
This bond redemption fund does not have a related reserve fund because a surety bond (insurance) was purchased
when the bonds were sold. The bond redemption fund balance at the end of 2019 is ($26,100).
Date of Issue
IRRIGATION BOND DETAIL
Redeemed Bonds Bonds Coupons
Date of Original in Prior Maturing Outstanding Maturing
Maturity Issue Years 2019 12/31/19 2019
9/1/04 - 2004 Revenue Bond 09/01/34 $ 5,215,000 $ 1,685,000 $ 155,000 $ 3,375,000 $ 165,154
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
700 Debt Service - Principal $ 135,000 $ 145,000 $ 150,000 $ 150,000 $ 155,000 3.3 %
800 Debt Service - Interest 182,541 118,094 171,341 171,341 165,154 (3.6)%
Total 317,541 263,094 321,341 321,341 320,154 (0.4)%
Object/Type
Transfers In 317,541 322,141 317,542 317,542 320,154 0.8 %
Fund Balance
Beginning Balance (81,348) (81,348) (22,301) (22,301) (26,100) 17.0 %
Revenues less Expenditures 59,047 (3,799) (3,799) — (100.0)%
Ending Balance $ (81,348) $ (22,301) $ (26,100) $ (26,100) $ (26,100) —
2019 City of Yakima Budget -155
FINANCE - 2019 BUDGET NARRATIVE
2012 WASTEWATER REVENUE BONDS - 493
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
Fund 493 provides for redemption of Wastewater Revenue Bonds from Wastewater Operating revenues. Revenue
bonds were issued in May 2012 for $9,400,000 with a 20 -year repayment term.
Function(s): 857
EXPLANATORY NARRATIVE
This bond redemption fund has an estimated balance at the end of 2019 of $1,579,632 and is in compliance with
reserve requirements set forth in bond covenants.
Date of Issue
12/22/03 Revenue Bond (B)
2012 WASTEWATER BOND DETAIL
Redeemed Bonds Bonds Coupons
Date of Original in Prior Maturing Outstanding Maturing
Maturity Issue Years 2019 12/31/19 2019
11 /01 /23 $ 9,400,000 $ 4,215,000 $ 955,000 $ 4,230,000 $ 165,154
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
700 Debt Service - Principal $ 885,000 $ 900,000 $ 930,000 $ 930,000 $ 955,000 2.7 %
800 Debt Service - Interest 280,000 218,583 235,300 235,300 207,400 (11.9)%
Total 1,165,000 1,118,583 1,165,300 1,165,300 1,162,400 (0.2)%
Object/Type
36 Miscellaneous Revenues 1,000 1,000 1,000 1,000 —0/0
Transfers In 1,165,000 1,161,300 1,165,000 1,165,000 1,162,400 (0.2)%
Total 1,165,000 1,162,300 1,166,000 1,166,000 1,163,400 (0.2)%
Fund Balance
Beginning Balance 1,535,215 1,535,215 1,578,932 1,578,932 1,579,632 —0/0
Revenues less Expenditures 43,717 700 700 1,000 42.9 %
Ending Balance $ 1,535,215 $ 1,578,932 $ 1,579,632 $ 1,579,632 $ 1,580,632 0.1 %
156 - 2019 City of Yakima Budget
FINANCE - 2019 BUDGET NARRATIVE
INTERGOVERNMENTAL - 590
GENERAL FUND
Finance & Budget Director
Financial Services Manager
Steve Groom
Vacant
DEFINITION
This division, included in General Fund, is used to pay the City's assessments and other fixed obligations to
external intergovernmental agencies. In the past, it was also used to account for the outside agency requests that
are supported by General Fund. Now most of the contracts with outside agencies are managed through the
Economic Development budget in General Fund (Refer to chart at the beginning of this budget section for a
summary log of all outside agencies and intergovernmental agencies, citywide).
Function(s): 567, 569, 575, 587, 591 & 804.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
567 Clean Air $ 37,232 $ 37,288 $ 38,220 $ 38,220 $ 37,560 (1.7)%
569 Division of Alcoholism 24,881 24,866 26,650 26,650 26,650 -0/0
575 YV Council of Governments 51,823 52,103 53,407 55,447 56,384 1.7 %
587 Interlocal Agreement - County 39,095 39,095 39,095 39,095 39,095 -0/0
591 Court Costs 728 3,009 3,000 3,000 3,000 -0/0
804 CERB Loan 35,601 n/a
Total $ 189,360 $ 156,361 $ 160,372 $ 162,412 $ 162,689 0.2 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 52,551 $ 55,112 $ 56,407 $ 58,447 $ 59,384 1.6 %
500 Intergovernmental 101,208 101,248 103,965 103,965 103,305 (0.6)%
700 Debt Service - Principal 33,745 - n/a
800 Debt Service - Interest 1,856 n/a
Total Expenditures $ 189,360 $ 156,360 $ 160,372 $ 162,412 $ 162,689 0.2 %
EXPLANATORY NARRATIVE
Clean Air - 567
This function reflects the allocation to the Yakima Clean Air Authority mandated by RCW 70.94.093. This rate is
based on a per capita charge against the City's population estimate.
2019 City of Yakima Budget -157
567 Clean Air
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
500 Intergovernmental Services
51 Intergov't Prof Services
$ 37,232 $ 37,288 $ 38,220 $ 38,220 $ 37,560 (1.7)%
Division of Alcoholism - 569
This function provides for payments to the Yakima County Division of Alcoholism and Central Washington
Comprehensive Mental Health. Payments to Yakima County Division of Alcoholism are based on 2% of City of
Yakima receipts of Liquor Excise and Liquor Profits revenue, in accordance with state law.
569 Division of Alcoholism
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
500 Intergovernmental Services
51 Intergov't Prof Services $ 24,881 $ 24,866 $ 26,650 $ 26,650 $ 26,650
%
Council of Governments - 575
The COG assessment is based on a per capita charge against the City of Yakima's population estimate. Additionally,
there is an assessment related to the local government's share of federal transportation project funding. The
additional assessment is due to the jurisdictions' share of federal transportation project funding.
575 Council of Governments
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous
$ 51,823 $ 52,103 $ 53,407 $ 55,447 $ 56,384 1.7%
Interlocal Agreement - County - 587
This function represents an interlocal agreement with Yakima County to allocate a portion of the County's debt
service for Public Works Trust Fund loans done for street improvements in recent annexation areas. The proposed
budget includes $39,095 for a 15 year agreement arising from the 96th Avenue annexation in 2006 that runs through
2020.
587 Interlocal Agreement - County
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
500 Intergovernmental Services
52 Intergov't Debt $ 39,095 $ 39,095 $ 39,095 $ 39,095 $ 39,095
Court Costs - 591
The City agreed to pay back to District Court anything that they collect on any outstanding debt when the City
switched to a Municipal Court system - this function accounts for those payments.
%
158 - 2019 City of Yakima Budget
591 Court Costs
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 728 $ 3,009 $ 3,000 $ 3,000 $ 3,000
0/0
CERB Loan - 804
This function represents principal and interest on a Community Economic Revitalization Board (CERB) loan. This
was a twenty-year loan incurred in 1997 and was totally repaid in 2016.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
804 CERB Loan Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ 33,745 $ $ — $ $ n/a
800 Debt Service Int/Other 1,856 n/a
Total Expenditures $ 35,601 $ — $ — $ — $ n/a
2019 City of Yakima Budget -159
160 - 2019 City of Yakima Budget
COMMUNITY DEVELOPMENT
Title Function*/Fund
Planning 210*
Code Administration 220*
Neighborhood Development 124
Yakima Revenue Development Area 323
* General Fund Department
2019 City of Yakima Budget -161
COMMUNITY DEVELOPMENT
Organizational Chart as of January 1, 2019
J. DAVENPORT
Director of Community Development
28.00 Positions
R. IBARRA
Administrative
Assistant
J. CARUSO
Code Administration
Manager
CODE
ADMINISTRATION
16.00 Positions
State and Local Building
Code Enforcement
Animal Control
Construction Plan Review
Code Compliance
Business/Regulatory
Licenses
A. MATTHEWS
Neighborhood
Development Manger
PLANNING NEIGHBORHOOD
DIVISION DEVELOPMENT
5.00 Positions 4.00 Positions
Annexation Community Development
Zoning Block Grant Program
Subdivision Housing Rehabilitation
Right-of-way Vacations Elderly Housing
SEPA Community Service
Growth Management Program
Urban Area Zoning Infrastructure Project
Ordinance (UAZO) Sidewalk Project
Gents
Preparation of: Home Program
UAZO Amendments CHDO Monitoring
Subdivision Ordinance
Amendments
162 - 2019 City of Yakima Budget
COMMUNITY DEVELOPMENT - 2019 BUDGET NARRATIVE
PLANNING - 210
GENERAL FUND
Community Development Director
Planning Manager
Joan Davenport
Joseph Calhoun
DEFINITION
The Planning Division is responsible for both current planning and long range land use actions. Current
Planning tasks for Land Use Review are a major function of the Division. Most permit processes are regulatory
and require public participation, public notice and permitting steps defined in State law. Ensuring the City of
Yakima complies with regulatory requirements is a primary task of the Division. Current Planning includes all
applications for Zoning (Type 1, Type 2, Rezone, Modification, etc.), Subdivision (Short Plat, Long Plat,
Boundary Line Exemption, etc.), Environmental (SEPA, Shoreline, Critical Areas), and other regulatory permits
such as Special Event and Right -of -Way Use Permits. Providing information and assistance to the public
regarding development is a primary component. Counter assistance by a planner is a service provided to
support Codes staff in the development process. A text amendment to the Subdivision Ordinance that became
effective at the end of 2017 streamlined the final plat approval process which allowed developers the ability to
start their developments in a timely manner.
A new service provided to the development community in 2017 is an informal Pre -Application Development
Services Team meeting. This free process allows developers and property owners the opportunity to submit
basic drawings and design concepts prior to submitting a full application. The review allows Planning staff and
other review staff (Codes, Engineering, Water, Wastewater, etc.) the opportunity to discuss the project with the
applicant to let them know what conditions or site considerations are likely and/or what additional information
will be required upon submittal. Pre -application meetings in 2018 were extremely helpful to several applicants.
Long-range planning efforts are primarily directed towards the preparation, administration and amendments to
the Yakima Urban Area Comprehensive Plan and amendments to the Yakima Urban Area Zoning Ordinance,
State Environmental Policy Act (SEPA) Ordinance, Subdivision Ordinance, and other regulations such as Critical
Areas, FEMA Floodplains, master and neighborhood plans. Long-range planning also includes providing
support for other City Departments to provide data for facility planning and grant information. With the
adoption of the Yakima Comprehensive Plan 2040 in 2017, 2018 was the first year for property owners to submit
Comprehensive Plan map amendments. Seven were submitted this year, including one City -sponsored project.
The Planning Division also processed Zoning Ordinance text amendments.
Planning Division staff supports the City of Yakima Planning Commission, Historic Preservation Commission,
Tree Board, Bicycle and Pedestrian Committee, the Hearing Examiner, and the City Council including various
advisory groups and Council Committees.
Function(s): 213, 216 & 219.
PERFORMANCE STATISTICS
2019 City of Yakima Budget -163
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Urban Area Hearings Examiner
Cases Heard
14
17
14
14
2019 City of Yakima Budget -163
PERFORMANCE STATISTICS
Permit Type / Description
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Administrative Adjustment
19
16
20
21
Appeal to City Council
—
3
—
Appeal to Hearing Examiner
—
1
1
1
Class 1 Review
76
152
163
168
Class 2 Review
18
22
26
27
Class 3 Review
5
11
2
2
Comprehensive Plan Amendment
Updated
Updated
7
7
Critical Areas Review
2
6
3
3
Extension of Zoning or Subdivision Approval
—
1
—
Final Long Plat
1
6
4
4
Final Short Plat
3
8
8
8
Interpretation
—
1
—
—
Long Plat Alteration, Vacation or Easement Release
1
—
1
1
Modification
9
30
31
32
Non -Conforming Use / Structure
—
1
Planned Development
1
Pre -Application DST Meeting
—
27
30
31
Preliminary Binding Site Plan
1
Preliminary Long Plat
5
2
Preliminary Short Plat
8
12
8
8
Reasonable Accommodation
—
1
2
2
Referral to Hearing Examiner
1
Rezone
1
5
8
8
Right of Way Vacation
—
2
—
—
SEPA Environmental Review
26
36
26
27
Shoreline Development Permit, Variance or Condition Use
1
1
1
1
Shoreline Exemption
—
4
1
1
Short Plat Alteration or Easement Release
1
2
Short Plat Exemption
39
30
31
32
Special Event Permit Application
45
44
48
49
Text Amendment
1
4
3
3
Traffic Concurrency Review
9
16
19
20
Wireless Communication Facility / Cell Tower
10
21
14
14
Zoning Verification Letter
—
5
8
8
Total
283
470
465
478
164 - 2019 City of Yakima Budget
500 -
400 -
300 -
200 -
100
LAND USE APPLICATIONS BY YEAR
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Est
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1150 Director of Community Development 1.00 1.00 1.00 1.00
1254 Planning Manager "' 0.00 0.00 1.00 1.00
3310 Planning Specialist "' 0.00 0.00 1.00 1.00
3311 Assistant Planner `2' 1.00 1.00 1.00 0.00
3320 Community Development Specialist `2' 0.00 0.00 0.00 1.00
3321 Associate Planner "' 1.00 1.00 1.00 0.00
3322 Senior Planner `'''' 0.00 0.00 1.00 2.00
7122 Department Assistant II (') 1.00 1.00 0.00 0.00
11201 Supervising Planner "' 1.00 1.00 0.00 0.00
11601 Community Development Admin Asst. 1.00 1.00 1.00 1.00
Total Personnel (') 6.00 6.00 7.00 7.00
(1) The Supervising Planner was replaced with the Planning Manager and the Department Assistant II was replaced with a
Planning Specialist in a reorganization in 2017.
(2) An Assistant Planner will be replaced with a Community Development Specialist in 2019 in a reorganization.
(3) An Associate Planner was replaced with a Senior Planner in a reorganization mid -year 2018.
(4) The Senior Planner was left vacant during 2016 and 2017 due to budget reductions.
(5) The equivalent of .78 FTE's are funded by Codes (220).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
213 Land Use $ 16,604 $ 34,216 $ 25,000 $ 25,000 $ 25,000 -0/0
216 Comprehensive Planning 384,342 337,721 387,523 387,050 480,462 24.1 %
219 Administration 196,241 205,159 217,225 220,697 188,373 (14.6)%
Total $ 597,187 $ 577,096 $ 629,748 $ 632,747 $ 693,835 9.7 %
2019 City of Yakima Budget -165
Object/Type
EXPENDITURE SUMMARY BY TYPE
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
100 Salaries & Wages $ 359,174 $ 364,528
200 Personnel Benefits 123,439 132,980
Sub -Total Salaries & Benefits 482,613
300 Operating Supplies 2,682
400 Professional Services & Charges 111,892
Total Expenditures
EXPLANATORY NARRATIVE
$ 415,127
157,781
$ 414,426 $ 453,402
157,781 174,593
497,508
1,700
77,889
572,908
3,700
53,140
572,207
2,700
57,840
627,995
3,700
62,140
$ 597,187 $ 577,097 $ 629,748 $ 632,747 $ 693,835
% Chng
YE Est
to Proj
9.4%
10.7%
9.7%
37.0%
7.4%
9.7%
Land Use- 213
This line item provides a single regulatory hearing system for the City of Yakima. The Hearing Examiner is
responsible for conducting public hearings on zoning, subdivision and other land use issues as authorized by
adopted City ordinances. The Hearings Examiner and the Hearings Examiner Pro Tem are retained through
four- year professional services contracts. The billing rate for professional services of the Hearing Examiner is
$140 per hour and the Examiner Pro -Tem is $130 per hour.
213 Land Use
2016 2017
Actual Actual
2018
Amended
Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
400 Professional Services & Charges
41 Professional Services $ 16,604 $ 34,216 $ 25,000 $ 25,000 $ 25,000
Comprehensive Planning - 216
Current planning and long range land use actions within the City of Yakima are paid from this function.
%
Account 41 Professional Services - This line item is used to pay professional services rendered by outside consultants.
In addition, public notice newspaper ads as well as the posting of the applicant's property with land use action
signs are paid through this account.
216 Comprehensive Planning
2016 2017
2018
Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
100 Salaries & Wages
11 Salaries & Wages $ 207,264
12 Overtime 26
13 Special Pay 1,038
14 Retire/Term Cashout 3,849
Total 212,177
200 Benefits
300 Operating Supplies
31 Office & Oper Supplies 2,302
35 Small Tools & Equip 440
Total 2,742
$ 192,061 $ 251,174 $
6 50
1,514 2,000
18,065 2,000
249,552
50
1,150
2,000
$ 313,909 25.8 %
50
100 (91.3)%
2,000
%
211,646 255,224
77,203 82,269 105,013
252,752
105,013
%
316,059 25.0 %
129,018 22.9 %
1,310 3,000 2,000 3,000 50.0 %
237 400 400 400
1,547 3,400 2,400 3,400
%
41.7
166 - 2019 City of Yakima Budget
216 Comprehensive Planning
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 81,050 25,004 5,500 9,950 16,000 60.8 %
42 Communications 4,920 7,835 8,585 8,585 8,585 -0/0
43 Trans & Training 419 460 2,000 2,000 1,000 (50.0)%
48 Repairs & Maintenance 300 300 300 -0/0
49 Miscellaneous 5,829 8,960 7,500 6,050 6,100 0.8 %
Total 92,218 42,259 23,885 26,885 31,985 19.0 %
Total Expenditures $ 384,340 $ 337,721 $ 387,522 $ 387,050 $ 480,462 24.1 %
Administration - 219
These expenditures support the planning, direction, administration and support the operations of the department.
219 Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 146,251 $ 151,648 $ 157,163 $ 159,674 $ 135,065 (15.4)%
12 Overtime 300 300 n/a
13 Special Pay 745 898 1,439 1,000 978 (2.2)%
14 Retire/Term Cashout 336 1,000 1,000 1,000 -0/0
Total 146,996 152,882 159,902 161,674 137,343 (15.0)%
200 Benefits 46,236 50,710 52,768 52,768 45,575 (13.6)%
300 Operating Supplies
31 Office & Oper Supplies 18 56 100 100 100 -0/0
35 Small Tools & Equip (78) 97 200 200 200 -0/0
Total (60) 153 300 300 300 -0/0
400 Professional Services & Charges
42 Communications 703 500 1,400 1,400 -0/0
43 Trans & Training 1,161 1,305 1,305 1,305 -0/0
48 Repairs & Maintenance 200 200 200 -0/0
49 Miscellaneous 1,908 711 2,250 3,050 2,250 (26.2)%
Total 3,069 1,414 4,255 5,955 5,155 (13.4)%
Total Expenditures $ 196,241 $ 205,159 $ 217,225 $ 220,697 $ 188,373 (14.6)%
Dedicated Revenue
Revenues mainly consist of permit fees, along with environmental review and land use application fees.
Dedicated Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
32 Licenses & Permits $ 6,625 $ 9,275 $ 7,500 $ 7,500 $ 7,500 -0/0
34 Chrgs f/Goods & Svcs 35,745 88,638 90,000 97,505 93,000 (4.6)%
Total $ 42,370 $ 97,913 $ 97,500 $ 105,005 $ 100,500 (4.3)%
2019 City of Yakima Budget -167
COMMUNITY DEVELOPMENT - 2019 BUDGET NARRATIVE
CODE ADMINISTRATION - 220
GENERAL FUND
Community Development Director
Code Administration Manager
Joan Davenport
Joe Caruso
DEFINITION
This Code Administration Division is responsible for the enforcement of all development codes related to structural,
fire, life safety and health requirements. In addition, this division enforces land use regulations; operates the City's
customer service Permit Center; answers water and sewer utility location and/or connection fee inquiries, issues
general and regulatory licenses, oversees the City's Animal Control program, administers the City's nuisance
ordinances; and operates the City's Code Compliance hotline. Beginning in 2016, the issuance of dog licenses was
transferred to the Utility Services Division.
Function(s): 223, 225, 226, 229 & 239.
PERFORMANCE STATISTICS
Licenses
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Business Licenses
5,778
5,633
5,249
5,406
Regulatory Licenses
545
500
279
287
Amusement Devices
9
5
5
5
Penalties on Business Licenses
547
573
511
526
Total
6,879
6,711
6,044
6,224
Dangerous Building Repair and Demolition
Abatement Charges/Appeals
21
38
65
60
Code Administration
Building Permits
1,094
1,127
1,289
1,328
Fire Permits
138
122
99
102
Mechanical Permits
521
622
695
715
Plumbing Permits
590
490
653
673
Sign Permits
190
121
91
94
Plan Review Fees
668
709
659
679
Water/Sewer Application Processing Fee
226
206
230
237
Examinations
4
14
19
20
Right -of -Way Use Permits
15
16
12
13
Total
3,446
3,427
3,747
3,861
168 - 2019 City of Yakima Budget
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1252 Code Administration Manager 1.00 1.00 1.00 1.00
4315 Plans Examiner II 2.00 2.00 2.00 2.00
4419 Code Compliance Officer 5.00 5.00 5.00 5.00
4421 Code Inspector 3.00 3.00 3.00 3.00
4430 Permit Project Coordinator 1.00 1.00 1.00 1.00
4441 Permit Technician 3.00 3.00 3.00 3.00
6510 Animal Control Officer 1.00 1.00 1.00 1.00
11251 Supervising Code Inspector 1.00 1.00 1.00 1.00
Total Personnel
17.00 17.00 17.00 17.00
(1) Code Administration funds .78 FTE's in Environmental Planning (021) and 1.80 FTE in Neighborhood Development (124)
and has .80 FTE funded by Neighborhood Development (124), 1.05 FTE's funded by Wastewater (473), .55 FTE's by Water
(474), and .15 FTE's by Irrigation (475).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
223 Animal Control $ 336,972 $ 335,320 $ 355,966 $ 352,002 $ 358,186 1.8 %
225 Dangerous Buildings 25,577 27,975 26,000 50,000 26,000 (48.0)%
226 Permits / Licenses 176,915 137,994 144,377 140,309 141,188 0.6 %
229 Code Administration 1,228,422 1,282,311 1,399,957 1,383,986 1,320,310 (4.6)%
Total $ 1,767,886 $ 1,783,600 $ 1,926,300 $ 1,926,297 $ 1,845,684 (4.2)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 982,629 $ 1,025,233 $ 1,104,237 $ 1,088,485 $ 1,047,214 (3.8)%
200 Personnel Benefits 393,188 412,934 452,919 452,919 426,726 (5.8)%
Sub -Total Salaries & Benefits 1,375,817 1,438,167 1,557,156 1,541,404 1,473,940 (4.4)%
300 Operating Supplies 35,477 25,232 25,000 24,500 25,000 2.0 %
400 Professional Services & Charges 354,093 317,703 341,643 357,893 344,243 (3.8)%
Transfers 2,500 2,500 2,500 2,500 2,500 -0/0
Total Expenditures $ 1,767,887 $ 1,783,602 $ 1,926,299 $ 1,926,297 $ 1,845,683 (4.2)%
2019 City of Yakima Budget -169
EXPLANATORY NARRATIVE
Animal Control (Criminal Justice Sales Tax 0.3%) - 223
Expenditures are used solely for the salary of an Animal Control Officer hired in August 2006, which is funded by
the .3% Criminal Justice Sales Tax account.
223 Animal Control/Crim Just.3%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 48,798 $ 52,552 $ 54,951 $ 54,638 $ 55,491 1.6 %
12 Overtime 4 100 100 100 0/0
13 Special Pay 750 750 50 50 -0/0
14 Retire/Term Cashout 5 500 500 500 -0/0
Total 48,807 53,302 56,301 55,288 56,141 1.5 %
200 Benefits 24,270 28,077 28,559 28,559 30,790 7.8 %
300 Operating Supplies
31 Office & Oper Supplies 572 875 500 500 500 -0/0
32 Fuel 2,153 2,886 2,500 2,500 2,500 -0/0
Total 2,725 3,761 3,000 3,000 3,000 -0/0
400 Professional Services & Charges
41 Professional Services 2,073 2,740 2,380 2,380 2,440 2.5 %
42 Communications 2,816 3,538 2,850 3,900 2,850 (26.9)%
48 Repairs & Maintenance 2,796 1,391 1,375 1,375 1,465 6.5 %
Total 7,685 7,669 6,605 7,655 6,755 (11.8)%
Vehicle Replacement 2,500 2,500 2,500 2,500 2,500 -0/0
Total Expenditures $ 85,987 $ 95,309 $ 96,965 $ 97,002 $ 99,186 2.3 %
Animal Control - 223
This function supports Animal Control (salaries and wages are contained in the Criminal Justice Sales Tax 0.3%
function). The main expenditure being the contract with the Humane Society of Central Washington for the care,
housing, euthanasia and disposal of City impounds, along with funding 3 animal control officers.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
223 Animal Control Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
32 Fuel $ 62 $ 853 $ 1,000 $ 1,000 $ 1,000 -%
400 Professional Services & Charges
41 Professional Services 250,923 239,157 258,000 250,000 258,000 3.2%
49 Miscellaneous 4,000
Total 250,923 239,157 258,000 254,000 258,000 1.6%
Total Expenditures $ 250,985 $ 240,010 $ 259,000 $ 255,000 $ 259,000 1.6%
Dangerous Buildings - 225
Continuing to follow the City Council's focus on improving neighborhood conditions and quality of life, the
concentrated effort in neighborhood code enforcement has continued to be very effective. Throughout the year,
the Community Review Board (CRB) has reviewed cases at least once a month, and more commonly twice a
170 - 2019 City of Yakima Budget
month. Since the CRB's inception in 1999, the CRB has assessed Administrative fees for cases, some of which have
been repeat offenses.
These proposed expenditures are due to anticipated future expenditures related to the abatement of dangerous
buildings and conditions. The abatement expenses include items such as: title reports, contractor cleanup costs
and County Auditor filing fees. Staff makes every effort to have the insurance company, other agencies or the
property owner voluntarily abate the property in order to eliminate the City from covering the cost up front and
placing a lien on the property.
The abatement cost collection has been received on an irregular basis due to the property owners' lack of
willingness or inability to pay. There are three potential methods by which the city collects the abatement and
administration fees for nuisance or dangerous conditions on private property, which include: a payment plan with
the property owner, a lien on the property, and/or place the cleanup costs on the property's tax rolls as a tax lien.
If the property owner does not voluntarily pay the funds due and owing for administrative and clean up fees,
then the City will be reimbursed when the property is sold, or the property taxes are paid.
The Code Administration Division continues to be proactive to address the City Council's focus on improving
neighborhood conditions and quality of life. This allows Code Compliance Officers to focus on selected areas to
actively review properties for nuisance or land use violations. In addition, the Code Compliance Officers will
continue to address the citizen complaints received on the Code Compliance Hotline, by email, or from the fillable
form on the Code Compliance web page. In 2014 two more Code Compliance Officers were added to Code
Administration to sweep city corridors and assist in addressing nuisance violations.
225 Dangerous Buildings
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous $ 25,577 $ 27,975 $ 26,000 $ 50,000 $ 26,000 (48.0)%
Permits / Licenses - 226
This function is charged with administration of Title 5 of the Yakima Municipal Code, which includes the licenses in
the following chart.
MULTIPLE CODE PERMITTING AND LICENSE ACTIVITY
Amusement Devices
Business Licenses
Panorama Devices
Beautification Permits
Sidewalk Cafes
Pawnbrokers
Billiard and Pool Tables
Peddlers
Dance Halls and Cabarets
Secondhand Dealers
Dance Studios
Solicitation of Funds for Religious Purposes
Junk Dealers
Taxicabs and Vehicles for Hire
Liquor -Live Entertainment License
Tattooing
Right -of -Way Use Permits
Utility Locate and Connection Fee Collection
Adult Entertainment
Temporary Use Permits
Street Break Permits
Sign Company Licenses
Public Dance Permits
Heating Journeyman & Side Sewer Install License
Banner Permits
Closing Out Sales
Sightseeing Vehicles
Noise Permits
Special Event Permits
2019 City of Yakima Budget -171
Included in these expenditures are a portion of the Permit Technicians and Permit Technician supervision within the
division. Additionally, Heating Journeyman, Side Sewer Installer, and other specialty licenses as required in the
Yakima Municipal Code are issued here, which acts as the information center for the Codes Division. Also provided
is administrative support for the Code Inspectors, Animal Control Officers, Code Compliance Officers, the
Community Review Board and Board of Appeals, as well as acting as the City's Complaint Center.
The Codes Division also administers the City of Yakima Business Licenses but it is a General Fund revenue not
intended to support their operations, and therefore not included in this narrative.
226 Permits/Licenses
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 97,334 $ 91,408 $ 96,942 $ 95,752 $ 93,560 (2.3)%
12 Overtime 1 100 80 100 25.0 %
13 Special Pay 944 2,254 2,859 2,000 2,104 5.2 %
14 Retire/Term Cashout 17,150 124 1,000 1,000 1,660 66.0 %
Total 115,429 93,786 100,901 98,832 97,424 (1.4)%
200 Benefits 39,138 38,403 36,777 36,777 37,063 0.8 %
400 Professional Services & Charges
41 Professional Services 20,987 4,966 5,000 3,000 5,000 66.7 %
43 Trans & Training 155 71 500 500 500 -0/0
49 Miscellaneous 1,206 768 1,200 1,200 1,200 -0/0
Total 22,348 5,805 6,700 4,700 6,700 42.6 %
Total Expenditures $ 176,915 $ 137,994 $ 144,378 $ 140,309 $ 141,187 0.6 %
Code Administration - 229
For 2018 year-to-date, 859 Building Permits were issued with a construction valuation of $85,075,350, compared to
the same time in 2017 when 757 building permits were issued with a construction valuation of $50,931,577.
Expenditures account for several staff subgroups within the division, which include Code Inspectors, Plans
Examiners, Code Compliance Officers, supervisors, and a portion of management expenditures are included.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
229 Code Administration Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 810,153 $ 845,942 $ 928,364 $ 930,515 $ 857,692 (7.8)%
12 Overtime 114 300 100 300 200.0 %
13 Special Pay 6,620 9,153 11,372 2,250 1,317 (41.5)%
14 Retire/Term Cashout 1,621 22,935 7,000 1,500 34,340 n/a
Total 818,394 878,144 947,036 934,365 893,649 (4.4)%
200 Benefits 329,780 346,453 387,583 387,583 358,872 (7.4)%
172 - 2019 City of Yakima Budget
229 Code Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 19,253 8,049 7,000 7,000 7,000 -0/0
32 Fuel 9,631 10,588 10,500 12,000 10,500 (12.5)%
35 Small Tools & Equip 3,805 1,981 3,500 1,500 3,500 133.3 %
Total 32,689 20,618 21,000 20,500 21,000 2.4 %
400 Professional Services & Charges
41 Professional Services 8,620 2,500 500 2,500 400.0 %
42 Communications 15,149 18,250 17,944 17,944 17,944 -0/0
43 Trans & Training 894 1,185 2,000 1,000 2,000 100.0 %
48 Repairs & Maintenance 14,226 11,699 14,894 17,794 17,344 (2.5)%
49 Miscellaneous 8,670 5,962 7,000 4,300 7,000 62.8 %
Total 47,559 37,096 44,338 41,538 46,788 12.6 %
Total Expenditures $ 1,228,422 $ 1,282,311 $ 1,399,957 $ 1,383,986 $ 1,320,309 (4.6)%
Dedicated Revenue
Revenues include Taxes consisting of business licenses and property tax liens for abated properties; permits and
licensing; plan checking fees and inspections.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Dedicated Revenue Actual Actual Budget Year -End Budget to Proj
31 Taxes $ 491,055 $ 545,666 $ 557,885 $ 579,073 $ 592,384 2.3 %
32 Licenses & Permits 818,558 779,072 769,202 875,500 870,350 (0.6)%
34 Chrgs f/Goods & Svcs 421,037 412,515 375,029 511,416 486,911 (4.8)%
Total $ 1,730,650 $ 1,737,253 $ 1,702,116 $ 1,965,989 $ 1,949,645 (0.8)%
2019 City of Yakima Budget -173
COMMUNITY DEVELOPMENT - 2019 BUDGET NARRATIVE
NEIGHBORHOOD DEVELOPMENT -124
Community Development Director
ONDS Manager
Joan Davenport
Archie Matthews
DEFINITION
The City of Yakima Office of Neighborhood Development Services (ONDS) is charged by the City Council with
administering the City's activities funded by the Community Development Block Grant (CDBG) and HOME
Investment Partnerships (HOME) programs. These federal programs, funded through the U.S. Department of
Housing and Urban Development (HUD), are intended to assist low and moderate income neighborhoods and
individuals (LMI) in the areas of Housing, Living Environment, and Economic Opportunities.
The two programs have a combined strategic planning process and document known as the Consolidated Plan,
which must be done every five years. Within the Consolidated Plan, and added each year, is an Annual Action
Plan. The Action Plan contains the specific activities that will be undertaken in the coming year using CDBG and
HOME funds. The format and content of the Annual Action Plan and five-year Consolidated Plan are largely
dictated by U.S. Department of Housing and Urban Development (HUD) regulations.
It is the mission of the City of Yakima Office of Neighborhood Development Services to assist in providing safe,
affordable housing, a suitable living environment, and expanding economic opportunities principally to the low
and moderate income (LMI) neighborhoods and residents of the City.
2019 Programs
Funding for the City's successful Paint -Out -Graffiti Program has been provided by the Public Services
allocation of CDBG since 2007 and this formula will continue in 2019 This category is subject to a 15% cap on
expenditures, which will limit outside funding requests. Other commitments within the Public Services
allocation include the ONDS contract with OIC for management of the Henry Beauchamp Community Center,
Fair Housing Counseling, and Senior/Disabled Energy Assistance Program.
In 2008 HUD also required changes in how the City bills some staff time and other expenditures to administer
program delivery, and this is reflected in the 2018 & 2019 budget. Some items previously charged as
programmatic expenses must now be charged as administrative costs. Since the entitlement programs have a
maximum that can be charged to this category, it has been necessary at times to pay some of these costs from
non-federal sources.
In addition to grant funded programs, HUD regulations require that cities participating in the Section 108 Loan
Program include notice of their participation in the Action Plan. This is because of the provision that CDBG
funds provide the final security for repayment of any defaulted Section 108 loan when the city is unable to
recover payment from security collateral and personal financial guarantees. Information about the city's
Section 108 loan is also included in the City's budget in the Economic Development Fund (Fund 123).
This City budget is the One Year Action Plan for fiscal year 2019, which is the fifth year of the five-year
Consolidated Plan. The Annual Action Plan will be submitted to City Council for approval, and then sent to the
Regional HUD office for acceptance. CDBG entitlement funds are awarded after the first of next year. Because
the entitlement awards are estimated in this budget, the Community Development Block Grant and Home
revenues, along with corresponding expenditures, may be adjusted when the awards are received.
Function(s): 241 & 242.
174 - 2019 City of Yakima Budget
PERFORMANCE STATISTICS
CDBG Fair Housing Counseling
Landlord/Tenant Referrals/Housing Information (Calls/walk-ins) 8,752 7,023 6,889 7,000
HOME Program
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Neighborhood Development Programs
2
4
4
1
Community Service Programs (Youth Programs) - Contracts
1
1
1
1
Neighborhood Cleanup/Improvement - Sites
70
49
37
35
Paint Program - Homes ,.,
10
-
10
Economic Development - Jobs Created
7
7
-
Public Facilities - Facilities
-
-
1
1
Infrastructure (Side Sewers, Water lines, etc.) Households Assisted
6
Paint -Out -Graffiti - Hours
3,854
4,669
2,000
2,500
Paint -Out -Graffiti - Locations
7,922
6,286
7,500
8,000
Elderly/Disabled Rehab Program - Homes
90
77
100
100
Lead Based Paint Clearance - Properties
5
2
2
2
Volunteer Hours for all Programs - Hours'
8,168
9,527
5,000
5,000
CDBG Fair Housing Counseling
Landlord/Tenant Referrals/Housing Information (Calls/walk-ins) 8,752 7,023 6,889 7,000
HOME Program
First Time Home Ownership Subsidy - Families
2
4
4
1
Special Needs Housing, in Partnership with CHDO - Units
3
-
-
New Construction, in Partnership with CHDO - Homes
4
4
5
1
(1) Partnerships with Nonprofit Organizations - Throughout the year, ONDS staff works in conjunction with a host of
volunteers, including Habitat for Humanity Youth Program, OIC's AmeriCorps, People for People, Work Source, local high
school students, local church groups, youth and adult service organizations, court mandated community service persons as
well as private citizens to paint -out Graffiti, assist with the Senior -Disabled Exterior Paint Program and help with
neighborhood yards and alley cleanup. The man-hours related to these activities are included in the statistics listed above.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1253 Neighborhood Development Svc Manager 1.00 1.00 1.00 1.00
5121 Housing Rehabilitation Assistant ' 2.00 2.00 2.00 1.00
5130 Home Remodeling Technician 1.00 1.00 1.00 1.00
5151 Housing Loan Specialist' 1.00 1.00 1.00 0.00
5156 Grant Financial Specialist 1.00 1.00 1.00 1.00
11401 Senior Program Supervisor 1.00 1.00 1.00 1.00
Total Personnel"
7.00 7.00 7.00 5.00
(1) One Housing Rehabilitation Assistant and one Housing Loan Specialist were moved to Refuse to support the Clean City
Program in 2019.
(2) Neighborhood Development funds .20 FTE's in Refuse (471).
2019 City of Yakima Budget -175
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
241 ONDS Programs $ 1,021,386 $ 1,377,538 $ 2,960,817 $ 2,962,151 $ 1,283,547 (56.7)%
242 Administration 168,418 151,537 160,819 159,472 225,785 41.6 %
Total 1,189,804 1,529,075 3,121,636 3,121,623 1,509,332 (51.6)%
Obj ect/Type
33 Intergovernmental 989,758 896,038 2,961,867 3,162,143 1,513,212 (52.1)%
36 Miscellaneous Revenues 317,091 302,148 168,932 225,399 168,222 (25.4)%
Total 1,306,849 1,198,186 3,130,799 3,387,542 1,681,434 (50.4)%
Fund Balance
Beginning Balance 897,054 1,014,099 683,209 683,209 949,128 38.9 %
Revenues less Expenditures 117,045 (330,889) 9,163 265,919 172,102 (35.3)%
Ending Balance $ 1,014,099 $ 683,210 $ 692,372 $ 949,128 $ 1,121,230 18.1
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 346,186 $ 339,699 $ 371,695 $ 373,571 $ 392,145 5.0 %
200 Personnel Benefits 129,658 146,604 150,242 150,242 164,081 9.2 %
Sub -Total Salaries & Benefits 475,844 486,303 521,937 523,813 556,226 6.2 %
300 Operating Supplies 15,681 16,157 19,198 19,598 19,598 -0/0
400 Professional Services & Charges 698,280 1,026,615 2,580,501 2,578,212 933,507 (63.8)%
Total Expenditures $ 1,189,805 $ 1,529,075 $ 3,121,636 $ 3,121,623 $ 1,509,331 (51.6)%
EXPLANATORY NARRATIVE
Each year the CDBG and HOME Programs are anticipated to meet certain project goals using the existing staff.
Each staff position has time allocated to the various approved programs; the allocation is reviewed and adjusted
semiannually, as needed.
Following recommendations through HUD's technical assistance, salary and benefits, as reported on each
employee's monthly Personnel Activity Report, demonstrate actual time spent delivering ONDS' programs.
Activities have two components when reporting in the Integrated Disbursement Information System (IDIS): the
program cost and the program delivery cost.
176 - 2019 City of Yakima Budget
CDBG ESTIMATED EXPENDITURES
(Does Not Include Any Carry Forward Dollars)
Public Input Recommendations
HUD Programs (CDBG)
2019 2019
2019 Program Total
Program Delivery 2019 Estimated
Expenses Expenses Admin Expenses
CDBG Single Family Rehabilitation 570.202(b)
Senior/Disabled Rehabilitation $ 366,852 $ 248,548 $ — $ 615,400
Community/Public Services 570.201(e)
Paint -Out -Graffiti (per HUD) 16,000 23,322 39,322
Public Services - OIC of WA 75,000 75,000
Senior/Disabled Energy Assistance Program 4,900 4,900
Total Community/Public Services 95,900 23,322 119,222
Public Facilities 570.201(c)
Southeast Community Center/Miller Park Activity
Center (or other public facilities in the neighborhood) 5,000 5,000
Code Compliance 570.201(c) 57,749 57,749
Administrative CDBG Costs 570.206 199,343 199,343
Grand Estimated Totals "' $ 467,752 $ 329,619 $ 199,343 $ 996,714
(1) Program income is estimated since the figure is unknown until the money is received, throughout the year in 2018. Carry
forward from 2018 will be encumbered when amount is known in spring 2019.
CDBG ESTIMATED REVENUE
Description 2019
CDBG - Current Year $ 996,714
CDBG - Program Interest Income 4,900
CDBG - Program Income 61,200
Estimated CDBG Revenues $1,062,814
Any previous year carry forward dollars will be accounted for in the 2019 Encumbrance Ordinance. Because
entitlement awards are estimated in this budget, the Community Development Block Grant and HOME grant
revenues, along with corresponding expenditures, may be adjusted when the awards are received.
ONDS Programs - 241
Community Development Block Grant (CDBG) Program
This Public Service Program has a 15% cap each year, under which all expenses for Public Service must be kept.
The cap is calculated on 15% of current year CDBG entitlement plus 15% of prior year program income.
2019 City of Yakima Budget -177
PROFESSIONAL SERVICES
CDBG # Program
Consolidated
Plan 2019
Program
2414110 Community Service $ 119,222
2414820 Public Facilities 5,000
2,414,820 Code Compliance 57,749
2414820 Elderly/Disabled Rehabilitation 615,400
Total of Account 400 Other Services and Charges' $ 797,371
(1) All numbers are estimates based on the projection of "new" CDBG grant funds. In addition, what money remains unspent
at the end of fiscal year in a line item is carried forward into the following year. Program dollars will be reconciled when
final figures are available to reflect all carry forwards and actual "new" CDBG grant funds. Fair Housing Counseling and
Paint -Out -Graffiti are found in functions 333 and 334 respectively; therefore, they are not itemized in this chart. In the 2019
Estimated Budget they are found under the category of Community / Public Service.
Home Ownership HOPE 3
This program is dedicated to the use of program income received from the HOPE 3 Grant for affordable housing
and ownership to low and moderate income families. Part of the process of assessing low to moderate income
families and their ability to make their monthly loan payments is staff time spent in reviewing affordability of the
client as well as obtaining legal assistance, when needed. In the projected budget, expenses will be slightly higher
than estimated revenues received, but the City has sufficient Hope 3 reserves that will be used to cover this year's
expenses.
Paint -Out -Graffiti Program
This program was created as a result of the June, 2006, HUD monitoring visit of federally funded programs for year
2005. The HUD officials felt ONDS should no longer use CDBG funds for the paint -out -graffiti program. In the
spring of 2007, HUD reversed its decision and the Paint -Out -Graffiti Program using CDBG dollars was allowed for
the entire year 2007. ONDS opted to perform this activity under "Public Services", which is the best fit for
eligibility.
Home Program
The HOME program is of more recent origin, and can only assist low/moderate income persons with issues relating
to housing. These services can range from new construction of single family housing to home buyer assistance.
While lacking the flexibility of the Block Grant program, the HOME program has provided valuable services to
hundreds of families here in Yakima. By combining both programs under one strategy, the City of Yakima has
provided a diversified approach to helping the many local residents these programs serve.
The HOME program can provide a variety of assistance to help meet affordable housing needs. The Yakima City
Council has chosen to concentrate its investment of HOME funds (with the exception of assistance through
nonprofits such as CHDO's) exclusively for home ownership activities.
Community Housing Development Organizations (CHDO's) are, by law, entitled to a minimum of 15% of annual
HOME entitlement funds. In Yakima in recent years, these funds have assisted Habitat for Humanity, OIC of
Washington, Next Step Housing, and others with a broad spectrum of affordable housing projects. Each CHDO
application is considered by the Council on a case-by-case basis and funding decisions are made based on the
community benefit of each.
Specific projects for the use of HOME funds can be difficult to identify in advance, since they depend on actual
applications from individuals and families as they become ready for the assistance.
178 - 2019 City of Yakima Budget
The City of Yakima's first time home buyers assistance programs have had a long and reliable track record with an
amazingly low foreclosure rate of less than 1%, far below the national average.
Home Project Categories
HOME ESTIMATED REVENUES
Description 2019
HUD HOME Program $ 516,498
HOME Program Interest Income 10,355
HOME Program Income 70,791
HOME Revenue Totals: $ 597,644
HOME ESTIMATED EXPENDITURES
All activity is eligible under 92.205(A)(1)
Program 2019 Total
Program Delivery 2019 Estimated
Expenses Expenses Admin Expenses
Community Housing Development Organization
(CHDO: HUD requirement, minimum of 15% of 2015
HOME Entitlement)
New Construction
Administrative HOME Costs
First Time Home Buyers
Grand Estimated Total Expenses
$ 77,475 $ 25,000 $ — $ 102,475
321,219 31,154
51,650
10,000
352,373
51,650
10,000
$ 408,694 $ 56,154 $ 51,650 $ 516,498
Note: Program Income is estimated, as the figure is unknown until the money is received. Appropriate adjustment
will be made, if needed, when HUD awards are received. Any carry forward will be encumbered when the amount
is known.
Non -Federal Programs
This function was created in 1997 to account for program income derived from sources other than CDBG and
HOME, and is, therefore, not restricted by HUD grant requirements.
General Notes
The HOME entitlement allows 10% of the entitlement plus 10% of HOME program income to be used as
administrative costs.
Account 12 Overtime - Overtime is budgeted at a minimal level and rarely used.
Account 41 Professional Services - This account includes both CDBG and HOME contracts for program delivery (i.e.
code compliance, contract with OIC for operations of SECC, etc.) Any current grant funds unspent at the end of
2017 will be included in the encumbrance appropriation for 2018.
Account 48 Repairs and Maintenance - This account includes both CDBG & HOME programs for property
improvements (i.e. graffiti removal, senior/disabled home rehabilitation, etc.)
2019 City of Yakima Budget -179
241 ONDS Programs
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 255,715 $ 264,691 $ 291,318 $ 296,852 $ 268,831 (9.4)%
12 Overtime 600 600 600 -0/0
13 Special Pay 2,770 1,978 2,316 616 2,348 281.2 %
Total 258,485 266,669 294,234 298,068 271,779 (8.8)%
200 Benefits 98,349.93 113,584.93 122,200.06 122,200.06 115,907.9 (5.1)%
300 Operating Supplies
31 Office & Oper Supplies 3,635 2,833 4,498 4,498 4,498 -0/0
32 Fuel 2,891 2,837 3,000 3,000 3,000 -0/0
35 Small Tools & Equip 1,011 800 800 800 -0/0
Total 6,526 6,681 8,298 8,298 8,298 -0/0
400 Professional Services & Charges
41 Professional Services 151,599 82,638 95,100 95,100 95,100 -0/0
42 Communications 4,100 907 1,239 1,239 1,239 -0/0
48 Repairs & Maintenance 502,326 907,059 2,439,745 2,437,245 791,223 (67.5)%
Total 658,025 990,604 2,536,084 2,533,584 887,562 (65.0)%
Total Expenditures $ 1,021,386 $ 1,377,539 $ 2,960,816 $ 2,962,150 $ 1,283,547 (56.7)%
Administration - 242
These expenditures support the planning, direction, administration and support the operations of the department.
Account 41 Professional Services - This line is used for such costs as monthly security, legal fees, and required HUD
public notification in newspaper display and/or legal ads in English and Spanish papers, on the radio, etc. for
multiple citizen participation meetings to gather public input.
242 Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 85,901 $ 71,215 $ 74,894 $ 74,086 $ 117,676 58.8%
13 Special Pay 1,800 1,815 2,566 1,416 2,690 90.0%
Total 87,701 73,030 77,460 75,502 120,366 59.4%
200 Benefits 31,308 33,019 28,042 28,042 48,173 71.8%
300 Operating Supplies
31 Office & Oper Supplies 3,822 4,056 5,100 5,500 5,500 -%
32 Fuel 1,957 1,922 2,300 2,300 2,300 -%
35 Small Tools & Equip 3,376 3,498 3,500 3,500 3,500 -%
Total 9,155 9,476 10,900 11,300 11,300 -%
180 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
242 Administration Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 14,998 19,484 16,769 17,669 18,086 2.4%
42 Communications 5,948 3,372 3,639 3,400 3,739 10.0%
43 Trans & Training 2,883 3,000 3,000 3,000 -%
44 Taxes &Assessments 1,371 1,287 2,000 2,000 2,000 -%
47 Public Utility Services 7,493 6,701 7,000 7,000 7,000 -%
48 Repairs & Maintenance 3,691 668 5,849 5,649 5,910 4.6%
49 Miscellaneous 3,871 4,499 6,160 5,910 6,210 5.1%
Total 40,255 36,011 44,417 44,628 45,945 3.0%
Total Expenditures $ 168,419 $ 151,536 $ 160,819 $ 159,472 $ 225,784 41.6%
Revenue
Intergovernmental revenues include the 2 HUD grants - CDBG & HOME. Miscellaneous revenues include contract
collection of loans, payoffs, interest and miscellaneous revenues.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 897,054 $ 1,014,099 $ 683,209 $ 683,209 $ 949,128 38.9 %
33 Intergovernmental 989,758 896,038 2,961,867 3,162,143 1,513,212 (52.1)%
36 Miscellaneous Revenues 317,091 302,148 168,932 225,399 168,222 (25.4)%
Total $ 2,203,903 $ 2,212,285 $ 3,814,008 $ 4,070,751 $ 2,630,562 (35.4)%
2019 City of Yakima Budget -181
COMMUNITY DEVELOPMENT - 2019 BUDGET NARRATIVE
YAKIMA REVENUE DEVELOPMENT AREA - 323
GENERAL FUND
Community Development Director Joan Davenport
DEFINITION
The Yakima Revenue Development Area Fund is used to account for the revenue and expenditure activity relating
to the infrastructure improvements made to the Cascade Mill Redevelopment area. Redevelopment of the Cascade
Mill Project Area will focus in 2019 on street construction and environmental clean-up. The street right of way for
the future extension of Bravo Company Boulevard and East-West Corridor was dedicated to the City for street
development in two portions: the southern portion in late 2016 and the remainder in 2017. Engineering plans, bid
specifications and environmental review for the street project occurred in 2017. Coordination with the Department
of Ecology is underway for environmental clean-up of the road corridor in an Interim Action which is part of the
Agreed Order process.
Function(s): 701 & 801.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
701 Contracted Services $ 951,253 $ 796,691 $ 11,500,142 $ 1,525,445 $ 11,500,142 653.9 %
801 DYBID Parking 968,686 n/a
Total 951,253 1,765,377 11,500,142 1,525,445 11,500,142 653.9 %
Object/Type
31 Taxes 923,622 1,000,000 1,000,000 1,000,000 1,000,000
33 Intergovernmental 900,000 n/a
39 Other Financing Sources 12,000,000 12,000,000 n/a
Transfers In 601,008 285,000 n/a
Total 2,424,630 1,285,000 13,000,000 1,000,000 13,000,000 n/a
0/0
Fund Balance
Beginning Balance 701,125 2,174,502 1,694,125 1,694,125 1,168,680 (31.0)%
Revenues less Expenditures 1,473,377 (480,377) 1,499,858 (525,445) 1,499,858 (385.4)%
Ending Balance $ 2,174,502 $ 1,694,125 $ 3,193,983 $ 1,168,680 $ 2,668,538 128.3
182 - 2019 City of Yakima Budget
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 885 $ 370 $ 142 $ 445 $ 142 (68.1)%
600 Capital Projects 950,368 796,321 11,500,000 1,525,000 11,500,000 654.1 %
700 Debt Service - Principal 900,000 — n/a
800 Debt Service - Interest 68,686 n/a
Total Expenditures $ 951,253 $ 1,765,377 $ 11,500,142 $ 1,525,445 $ 11,500,142 653.9 %
EXPLANATORY NARRATIVE
Contracted Services - 701
The Yakima Revenue Development Area was established for the purpose of financing public improvements needed
for redevelopment of the former Boise Cascade/Yakima Resources sawmill and plywood plant and surrounding
areas of public and private property. The City is using the Local Infrastructure Finance Tool (LIFT) to finance the
infrastructure improvements. The City is allotted a share of state sales and property tax revenue to finance the
improvement. LIFT financing can be used to pay debt service for bonds incurred for allowable improvements. The
City is utilizing Lochner Associates for professional services related to design, engineering and environmental
review. The 2019 budget includes the estimated cost of infrastructure improvements, to be paid for through a bond
issue.
701 Contracted Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 797 $ 228 $ — $ 300 $ — (100.0)%
44 Taxes &Assessments 88 142 142 145 142 (2.1)%
Total 885 370 142 445 142 (68.1)%
600 Capital Outlay
65 Construction Projects 950,368 796,321 11,500,000 1,525,000 11,500,000 654.1 %
Total Expenditures $ 951,253 $ 796,691 $ 11,500,142 $ 1,525,445 $ 11,500,142 653.9 %
Yakima County SIED (LIFT) - 801
This function was dedicated to the repayment of principal and interest on the SIED loan from Yakima County,
which was repaid in full in 2017.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
801 Yakima County SIED (LIFT) Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ — $ 900,000 $ $ $ n/a
800 Debt Service Int/Other 68,686 n/a
Total Expenditures $ — $ 968,686 $ — $ — $ n/a
2019 City of Yakima Budget -183
Revenue
Revenues consist of a state sales tax credit of up to $1.0 million annually, depending on the prior year match, plus a
bond issue if the project has progressed enough to begin a major construction project before the end of 2019.
2018 2018 2019 % Cling
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 701,125 $ 2,174,502 $ 1,694,125 $ 1,694,125 $ 1,168,680 (31.0)%
31 Taxes 923,622 1,000,000 1,000,000 1,000,000 1,000,000 —0/0
33 Intergovernmental 900,000 n/a
39 Other Financing Sources 12,000,000 12,000,000 n/a
Transfers In 601,008 285,000 n/a
Total $ 3,125,755 $ 3,459,502 $ 14,694,125 $ 2,694,125 $ 14,168,680 425.9 %
184 - 2019 City of Yakima Budget
POLICE
Title Function*/Fund
Police 310*
Police Grants 152
Law and Justice Capital 333
* General Fund Department
2019 City of Yakima Budget -185
POLICE
Organizational Chart as of January 1, 2019
G. JONES
Interim Chief of Police
188.00 Positions
T. CROFT
Administrative
Assistant
G. JONES
Captain
UNIFORMED
DIVISION
92.00 + 15-25 Volunteers
Patrol Squads
Emergency Response
Reactive and Preventative
Patrol
Criminal Sr Traffic
Enforcement
Service Response
K-9 Unit
GREAT Program
School Resource Officers
Patrol Support
Special Details
Service Response
SWAT Team
Emergency Tactical
Intervention and Crisis
Negotiations
Traffic
Parking Enforcement
Transit
J. SEELY
Captain
SPECIAL
OPERATIONS
15.00 Positions
Training
Training, Recruitment and
Testing
Pro Active
Emphasis Patrols
Community Services
Crime Prevention
Volunteer Programs
Crime Free Rental
Housing
Crime Analysis
Professional Standards
Internal Investigation
BUILDING
MAINTENANCE
1.00 Position
Fleet Management
1.00 Position
Prisoner Detention
16.00 Positions
Care and Custody of
Prisoners
Transportation
Courtroom Security
Home Detention
VACANT
Captain
CRIMINAL
INVESTIGATION
33.00 Positions
J. MORA
Police Services
Manager
ADMINISTRATIVE
SERVICES
20.00 Positions
Investigations Support Services
Person Crimes
Property Crimes Communications and
Arson Records Management
Special Assault CaI1 Takhig Permits
TRU Data Entry
Identification Retention Sr
Fingerprint Comparison Dissemination
Forensics
Evidence Collection Property
Inventory, Evidence
Narcotics Safekeeping
Found Property
Gang Enforcement Budget Analysis
Personnel Actions
Purchasing
Timekeeping
Public Safety-
Communicahons
FIRE DEPARTIVIENT
Accounting
Personnel Records
Clerical Support
Detectives Support
Training Support
Travel
Jail Billing/Budget
Electronic Home
Monitoring
PAL Center Support
CFRH
186 - 2019 City of Yakima Budget
POLICE - 2019 BUDGET NARRATIVE
POLICE - 310
GENERAL FUND
Interim Police Chief
Captain Gary Jones
DEFINITION
The Police Department has the basic purpose of maintenance of the public order and the control of conduct
legislatively defined as crime.
This responsibility is discharged through operational functions designed to prevent crime, provide protection to
persons and property, as well as detect, investigate, and apprehend offenders. The primary mission of the Yakima
Police Department is enforcement of federal, state, county and city ordinances and statutes through a community
partnership, which promotes safe, secure neighborhoods.
Function(s): 260, 301, 305, 306, 312, 313, 314, 316, 317, 318, 319 & 871.
PERFORMANCE STATISTICS
Preventative Patrol
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Investigation
92,249
100,029
93,870
96,686
Part I Crimes Against Property Cleared
958
861
782
805
Part I Crimes Against Persons Cleared
375
441
358
369
Preventative Patrol
Service Requests Received
92,249
100,029
93,870
96,686
Traffic Accidents Reported
2,223
2,161
1,816
1,870
Officers Per 1,000 Population
1.6
1.6
1.5
1.5
UCR Part I Arrests
1,156
1,101
960
989
All Other Arrests (except Traffic)
2,862
2,730
2,518
2,594
Traffic Violations Cited
14,241
16,237
14,048
14,469
Police Support Services
Commissioned Police Officers
148
148
148
148
Case Numbered Events Processed
56,904
56,976
53,760
55,373
Infraction Citations Processed
13,186
15,104
14,048
14,469
Property Received
8,776
8,867
9,000
9,100
Property Disposed
2,995
11,959
10,152
12,000
Events Requiring Services
56,904
56,976
53,760
55,373
Detention Services
Average Cost Per Prisoner Per Day (Yakima County DOC)")
$60.48
$70.77
$77.57
$99.85
Electronic Home Monitoring Avg. Cost Per Monitored
Individual Per Day - Basic Monitoring
$3.10
$3.36
$3.36
$3.36
Electronic Home Monitoring Avg. Cost Per Monitored
Individual Per Day - Alcohol Monitoring
$6.50
$6.00
$6.00
$6.00
(1) The City of Yakima is currently in contract negotiations with the Yakima County Department of Corrections. The increased
cost per day from 2018 to 2019 is based on the initial contract proposal. In addition to the negotiations, staff is exploring
other options to reduce prisoner housing costs for 2019.
2019 City of Yakima Budget -187
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1190 Police Chief 1.00 1.00 1.00 1.00
1295 Police Services Manager 1.00 1.00 1.00 1.00
6121 Police Officer "''' 115.00 115.00 115.00 99.00
6121 Police Officer (Transit) `2' 1.00 1.00 1.00 1.00
6122 Police Officer (Lateral) (') 5.00 5.00 5.00 17.00
6124 Police Sergeant 17.00 17.00 17.00 17.00
6126 Police Lieutenant 6.00 6.00 6.00 6.00
6127 Police Captain 3.00 3.00 3.00 3.00
6211 Evidence Technician 1.00 1.00 1.00 1.00
6215 Community Services Officer 2.00 2.00 2.00 2.00
6221 Corrections Officer 11.00 11.00 11.00 11.00
6235 Corrections Administrative Specialist 1.00 1.00 1.00 1.00
6241 Police Information Specialist "' 1.00 1.00 1.00 0.00
6252 Police Services Specialist I "' 13.00 13.00 13.00 9.00
6253 Police Services Specialist II "' 4.00 4.00 4.00 7.00
6256 Police Services Lead "' 4.00 4.00 4.00 2.00
6265 Crime and Intelligence Analyst 1.00 1.00 1.00 1.00
6270 Police Application Specialist 1.00 1.00 1.00 1.00
8205 Police Fleet Specialist 1.00 1.00 1.00 1.00
11701 Administrative Assistant to Police Chief 1.00 1.00 1.00 1.00
11710 Police Services Supervisor "' 0.00 0.00 0.00 2.00
11720 Corrections Sergeant 3.00 3.00 3.00 3.00
11730 Forensic Supervisor 1.00 1.00 1.00 1.00
13601 Building Superintendent 1.00 1.00 1.00 1.00
Total Personnel 195.00 195.00 195.00 189.00
Commissioned Personnel
148.00 148.00 148.00 144.00
(1) Police Officer and Police Officer (Lateral) positions are interchangeable.
(2) 1 Police Officer is funded by Transit (462).
(3) In 2019, four Police Officers, one Police Information Specialist and one Police Services Specialist positions were deleted and
three Police Services Specialist I positions were upgraded to Police Services Specialist II's due to budget restraints.
(4) Two Police Services Lead positions were upgraded to Polices Service Supervisor positions mid -year 2018.
188 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
Function/Title
260 Gang Free Initiative $ 137,506
301 Police Operations 804,339
305 Detention - Care/Cust Prisoners 1,931,644
306 Detention - Monitoring Prisoners 66,150
312 Investigations 4,694,177
313 Preventative Patrol 12,537,896
314 Police Support Services 1,555,769
316 Fruitvale Facility 4,909
317 Special Operations 844,040
318 Law & Justice Facility 472,072
319 Administration 3,231,645
871 Debt - Police Fleet 789,037
Total
Object/Type
$ 129,627
833,369
1,987,030
60,379
4,798,117
13,740,302
1,605,483
6,133
812,886
485,195
3,410,439
789,037
$ 1,123,436
2,047,743
46,000
4,399,216
14,527,458
1,809,871
9,214
882,954
444,934
3,308,670
789,037
$ 1,013,903
2,013,233
46,000
4,237,375
14,726,158
1,666,988
9,231
847,898
461,039
3,547,667
789,037
$ 75,000
952,113
2,103,583
46,000
4,312,996
14,679,973
1,758,291
9,214
1,603,183
463,967
3,512,992
789,037
$ 27,069,184 $ 28,657,997 $ 29,388,533 $ 29,358,529 $ 30,306,349
EXPENDITURE SUMMARY BY TYPE
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
500 Intergovernmental
700 Debt Service - Principal
800 Debt Service - Interest
2018 2018 2019
2016 2017 Amended Estimated Projected
Actual Actual Budget Year -End Budget
$ 16,757,591 $ 17,189,895 $ 17,720,725 $ 17,523,321 $ 18,092,799
4,935,948 5,236,354 5,415,363 5,421,438 5,543,341
21,693,539 22,426,249 23,136,088 22,944,759 23,636,140
687,939 732,166 730,700 722,200 775,100
2,073,158 2,757,126 2,857,709 3,027,533 2,850,072
1,825,509 1,953,419 1,875,000 1,875,000 2,256,000
675,801 699,937 732,241 732,241 769,792
113,236 89,100 56,796 56,796 19,245
n/a
(6.1)%
4.5 %
0/0
1.8 %
(0.3)%
5.5 %
(0.2)%
89.1 %
0.6 %
(1.0)%
0/0
3.2
% Chng
YE Est
to Proj
Total Expenditures $ 27,069,182 $ 28,657,997 $ 29,388,534 $ 29,358,529 $ 30,306,349
EXPLANATORY NARRATIVE
3.2 %
2.2 %
3.0 %
7.3 %
(5.9)%
20.3 %
5.1 %
(66.1)%
3.2 %
Gang Free Initiative - 260
The Gang Free Initiative (GFI) was created in 2011 to address the City of Yakima's gang issues. The program
contracted with service providers such as People for People, and the Yakima Police Athletic League to provide
outreach, education, prevention and intervention services within the community.
Up until 2018, this service unit was under the supervision of the City Manager's Office. Due to the departure of the
GFI Coordinator in mid- 2015, the Police Department took over the collections of reports of GFI programs. In 2018,
this program was renamed the Vulnerable Youth Program, and supervision and funding moved to the Parks and
Recreation Department. After further review, this program has been moved back to the Police Department for the
2019 budget year.
2019 City of Yakima Budget -189
260 Vulnerable Youth Program
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 4,555 $ 6,809 $
200 Benefits 962 1,841
300 Operating Supplies
31 Office & Oper Supplies 116 277
35 Small Tools & Equip 1,083 2,450
Total 1,199 2,727
400 Professional Services & Charges
41 Professional Services 126,125 115,375
48 Repairs & Maintenance 4,667 2,875
Total 130,792 118,250
Total Expenditures $ 137,508 $ 129,627 $
$ n/a
n/a
n/a
n/a
n/a
75,000 n/a
n/a
75,000 n/a
$ 75,000 n/a
Police Operations (Criminal Justice Sales Tax 0.3%) - 301/305
This function is used to separately track expenditures paid from the .3% Criminal Justice Sales Tax Revenue that is
allocated to the Police Department. Generally, expenditures in this account would otherwise be paid from 313 -
Patrol or 319 - Administration (Jail costs). Six police officer positions, as well as much of the Department's crime
laboratory supplies and equipment are funded in this account.
Account 12 Overtime - The functions that regularly require overtime are court testimony, shift coverage to maintain
minimum shift staffing, and completion of required reports prior to days off. Overtime containment measures are
in effect.
Account 13 Special Pay - This account pays special premium pays, such as bilingual pay, education incentive, and
shift differential, many of which are based on the employee's base rate of pay.
Account 41 Professional Services - This line accounts for expenses related to fit for duty evaluations, training expenses,
and other professional service needs.
301/5 Police Ops / Det (0.3% CJ Tax)
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 523,387 $ 579,804 $ 694,213 $ 581,117 $ 570,816 (1.8)%
12 Overtime 43,257 37,889 40,000 40,000 40,000 -0/0
13 Special Pay 29,197 30,835 31,544 25,000 23,361 (6.6)%
14 Retire/Term Cashout 6,910 2,495 4,700 14,806 4,000 (73.0)%
Total 602,751 651,023 770,457 660,923 638,177 (3.4)%
200 Benefits 154,272 161,290 212,511 212,511 173,137 (18.5)%
300 Operating Supplies
31 Office & Oper Supplies 5,000 5,000 5,000 -0/0
32 Fuel 60,000 60,000 60,000 -0/0
35 Small Tools & Equip 8,701 3,171 5,000 5,000 5,000 -0/0
Total 8,701 3,171 70,000 70,000 70,000 -0/0
190 - 2019 City of Yakima Budget
301/5 Police Ops / Det (0.3% CJ Tax)
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 17,488 17,604 20,468 20,468 20,798 1.6 %
43 Trans & Training 21,127 281 50,000 50,000 50,000 -0/0
Total 38,615 17,885 70,468 70,468 70,798 0.5 %
500 Intergovernmental Services
51 Intergov't Prof Services 389,442 400,000 400,000 400,000 400,000
Total Expenditures $ 1,193,781 $ 1,233,369 $ 1,523,436 $ 1,413,902 $ 1,352,112 (4.4)%
Detention Care/Custody of Prisoners - 305
This prisoner detention function provides for the care and custody of offenders arrested for and convicted of
misdemeanor crimes within the City of Yakima and sentenced to the City jail.
Account 12 Overtime - Historically, the functions that require overtime in this unit are prisoner transports and shift
staffing. Overtime was incurred primarily due to transporting prisoners from lower valley contract jails for court
appearances. In 2013, the Police Department contracted exclusively with the Yakima County Department of
Corrections, eliminating or drastically reducing the required time to transport prisoners for court appearances. The
city jail had two vacant positions for most of 2016 and 2017, which resulted in increase overtime expense to meet
minimum shift staffing. The City Jail is currently fully staffed, which has resulted in a decrease in overtime
expenditures in 2018.
Account 13 Special Pay - This line covers negotiated special pay premiums, including bilingual pay and shift
differential.
Account 31 Office & Operating Supplies - For the jail operation this consists primarily of food for the inmates.
Account 41 Professional Services - This account is for the medical services contract.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
305 Detention Care/Cust of Prisoners Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 748,477 $ 800,410 $ 866,008 $ 866,985 $ 887,279 2.3%
12 Overtime 84,596 93,273 90,000 75,000 90,000 20.0%
13 Special Pay 41,506 45,298 48,686 38,200 48,709 27.5%
14 Retire/Term Cashout 57,009 6,216 6,000 6,500 6,500 -%
Total 931,588 945,197 1,010,694 986,685 1,032,488 4.6%
200 Benefits 372,295 411,792 392,548 392,548 426,595 8.7%
300 Operating Supplies
31 Office & Oper Supplies 145,644 131,167 150,500 140,000 150,500 7.5%
35 Small Tools & Equip 227 1,119 2,000 2,000 2,000 -%
Total 145,871 132,286 152,500 142,000 152,500 7.4%
400 Professional Services & Charges
41 Professional Services 92,449 97,755 92,000 92,000 92,000 -%
Total Expenditures $ 1,542,203 $ 1,587,030 $ 1,647,742 $ 1,613,233 $ 1,703,583 5.6%
2019 City of Yakima Budget -191
Detention Monitoring Prisoners - 306
The Electronic Home Monitoring (EHM) program provides an incarceration alternative. Subjects who are approved
for EHM are fitted with an ankle bracelet and confined to their home. Participants in the program pay a fee, which
results in the program not only reducing jail costs, but also providing a modest revenue.
306 Detention Monitoring Prisoners
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 65,205 $ 58,514 $ 45,000 $ 45,000 $ 45,000
49 Miscellaneous 945 1,865 1,000 1,000 1,000
Total Expenditures $ 66,150 $ 60,379 $ 46,000 $ 46,000 $ 46,000
%
%
%
Investigations - 312
This function is responsible for the investigative functions of the Police Department, with emphasis on violent crime
and crime against persons. There are 28 positions funded in this account.
Account 12 Overtime - This account, in particular, cannot anticipate overtime needs in advance as their overtime is
driven by violent crimes that must be investigated. The Department has agreements in effect with several Federal
agencies which provides reimbursement for overtime for four officers assigned to federal task forces.
Account 13 Special Pay - This account pays for negotiated premiums such as special investigator pay and bilingual
pay.
Account 41 Professional Services - This line covers special investigations expenses, such as informant fees, specialized
investigative equipment and travel expenses for prisoner transports for suspects in major crimes.
Account 45 Rentals & Leases - This line was used for leased office space to house the Federal Major Crime Task Force.
312 Investigations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 3,138,759 $ 3,238,840 $ 3,027,700 $ 2,720,338 $ 2,949,258 8.4 %
12 Overtime 232,639 242,193 200,000 230,000 200,000 (13.0)%
13 Special Pay 218,581 212,950 192,978 188,078 184,425 (1.9)%
14 Retire/Term Cashout 85,947 58,627 34,000 156,218 34,000 (78.2)%
Total 3,675,926 3,752,610 3,454,678 3,294,634 3,367,683 2.2 %
200 Benefits 936,328 1,003,731 933,538 933,553 936,314 0.3 %
400 Professional Services & Charges
41 Professional Services 5,121 7,000 7,000 7,000 -0/0
45 Rentals & Leases 73,675 37,335 187 (100.0)%
48 Repairs & Maintenance 3,127 4,440 4,000 2,000 2,000 -0/0
Total 81,923 41,775 11,000 9,187 9,000 (2.0)%
Total Expenditures $ 4,694,177 $ 4,798,116 $ 4,399,216 $ 4,237,374 $ 4,312,997 1.8 %
Preventive Patrol - 313
This function is responsible for all uniformed field personnel functions, including Police Reserves, with an
emphasis on Police / Community partnerships in developing proactive enforcement strategies. The Traffic Unit is
also included in the Patrol Division. There are 99 positions funded in this account.
192 - 2019 City of Yakima Budget
Account 12 Overtime - The functions that regularly require overtime are shift coverage to maintain minimum shift
staffing, court testimony, and completing required report prior to days off. Special events such as cruise nights,
parades, rallies, and marches also contribute to the overtime expenses, as Patrol is frequently called upon to
maintain order at these events. Overtime containment measures are in effect. Since 2017, the Department has
operated with an unusually high number of vacancies in the Patrol Division. Overtime has been required to meet
minimum staffing levels. In 2015, the Department implemented a successful downtown foot/bicycle patrol that
operated from March through October. This program has continued primarily funded through JAG grant funds,
but some funding of the program may be through overtime.
Account 13 Special Pay - This account pays for negotiated premiums such as shift differential pay, education
incentive and bilingual pay.
Account 35 Small Tools and Equipment - This line accounts for K-9 equipment, veterinary services, and other related
expenses, as well as SWAT equipment.
Account 41 Professional Services - This account funds professional evaluations such as fit -for -duty assessments. In
2018, there was a change in accounting for SunComm. As a result, funds that were usually budgeted directly to
SunComm were instead budgeted to the user departments to better reflect the costs for service from SunComm.
This resulted in an increase of approximately $977,000 to our professional services expenditure lines.
313 Preventative Patrol
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 8,249,314 $ 8,387,556 $ 9,030,120 $ 8,939,398 $ 9,158,763 2.5 %
12 Overtime 570,387 596,169 570,000 700,000 600,000 (14.3)%
13 Special Pay 323,972 351,965 387,668 372,668 368,521 (1.1)%
14 Retire/Term Cashout 195,337 253,101 38,000 196,236 38,000 (80.6)%
Total 9,339,010 9,588,791 10,025,788 10,208,302 10,165,284 (0.4)%
200 Benefits 2,665,584 2,836,356 3,011,592 3,017,392 2,968,211 (1.6)%
300 Operating Supplies
31 Office & Oper Supplies 65 200 200 200 -0/0
32 Fuel 266,007 325,848 230,000 230,000 230,000 -0/0
35 Small Tools & Equip 42,964 42,371 52,000 52,000 96,400 85.4 %
Total 308,971 368,284 282,200 282,200 326,600 15.7 %
400 Professional Services & Charges
41 Professional Services 23,078 690,397 992,878 1,002,878 1,004,878 0.2 %
48 Repairs & Maintenance 201,252 256,474 215,000 215,386 215,000 (0.2)%
Total 224,330 946,871 1,207,878 1,218,264 1,219,878 0.1 %
Total Expenditures $ 12,537,895 $ 13,740,302 $ 14,527,458 $ 14,726,158 $ 14,679,973 (0.3)%
Police Support Services - 314
Police Support Services is responsible for the department's customer service, data entry, records maintenance and
property control functions. The primary duties of this unit are to provide administrative support to the operational
divisions of the Police Department. This division also operates the Telephone Reporting Unit (TRU), which takes
non -emergent police reports over the phone. In 2016, the Department moved from an ink fingerprint system to the
Livescan digital fingerprint system. A state grant was awarded to fund this transition. Additionally, the
Department contracted with an outside vendor, Buy Crash, to handle disclosure of vehicle collision reports. The
Department also added electronic payment options in 2016, allowing residents to pay for reports and services by
debit and credit card. In 2018, the Department implemented an online reporting system which allows residents to
complete police reports online. Many residents are already accustomed to handling day to day business online, and
2019 City of Yakima Budget -193
this implementation is also expected to improve customer service by providing residents a 24-hour option to
quickly file a report for insurance purposes.
Account 12 Overtime - The functions that regularly require overtime are shift coverage and serious backlogs of data
entry. Other divisions of the department are not able to function unless police reports are entered into the Records
Management System. Reduced staffing in this unit has made shift coverage challenging and at times has created a
backlog of police reports to be entered. Overtime has been used to remedy this backlog, but has been authorized
judiciously.
314 Police Support Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 1,016,668 $ 1,064,374 $ 1,215,797 $ 1,082,431 $ 1,161,083 7.3 %
12 Overtime 23,055 16,994 25,000 26,000 25,000 (3.8)%
13 Special Pay 23,241 27,734 31,181 15,181 12,356 (18.6)%
14 Retire/Term Cashout 10,995 3,544 5,500 12,223 5,500 (55.0)%
Total 1,073,959 1,112,646 1,277,478 1,135,835 1,203,939 6.0 %
200 Benefits 458,758 481,855 508,737 508,997 532,196 4.6 %
300 Operating Supplies
31 Office & Oper Supplies 1,082 1,000 1,000 1,000 -0/0
35 Small Tools & Equip 7,315 3,537 8,000 8,000 8,000 -0/0
Total 8,397 3,537 9,000 9,000 9,000 -0/0
400 Professional Services & Charges
45 Rentals & Leases 10,656 4,500 10,656 10,656 10,656 -0/0
48 Repairs & Maintenance 3,999 2,944 4,000 2,500 2,500 -0/0
Total 14,655 7,444 14,656 13,156 13,156 -0/0
Total Expenditures $ 1,555,769 $ 1,605,482 $ 1,809,871 $ 1,666,988 $ 1,758,291 5.5 %
Fruitvale Facility - 316
The Fruitvale Facility provides vehicle and equipment storage for specialized units of the Department. The facility
also contains a small classroom for small -unit training. Expenses are related to the utility fees for this facility.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
316 Fruitvale Facility Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
42 Communications $ 695 $ 1,355 $ 1,434 $ 1,434 $ 1,434 -0/0
47 Public Utility Services 4,213 4,777 7,780 7,797 7,780 (0.2)%
Total Expenditures $ 4,908 $ 6,132 $ 9,214 $ 9,231 $ 9,214 (0.2)%
Special Operations - 317
This unit oversees the Community Services, Crime Free Rental Housing program, Nuisance Property Abatement,
and the Training Division. In 2014 a Crime and Intelligence Analyst was hired and serves in this Unit to provide
statistical and tactical data analysis. In 2015, a Police Information Specialist was added to handle media relations
and improve community outreach. Since 2016 this division has organized multiple community outreach events,
including Coffee with a Cop, Rollcall Cookout, and National Night Out. Community Services Officers continue to
coordinate presentation requests and Block Watch, and in 2016 also began responding to non -emergency calls in the
194 - 2019 City of Yakima Budget
field. The Training Division is responsible for scheduling in service training and ensuring all employees in the
Department are in compliance with City and State training requirements.
Account 12 Overtime -Most units in the division frequently adjust their schedules to contribute to overtime
containment.
Account 13 Special Pay - This line item includes negotiated special pay premiums tied directly to salaries.
Account 41 Professional Services -This line provides advertising and public service announcements for National Night
Out and other community events.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
317 Special Operations Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 610,386 $ 578,591 $ 641,197 $ 597,641 $ 1,186,168 98.5 %
12 Overtime 18,941 11,847 6,000 16,000 6,000 (62.5)%
13 Special Pay 9,585 16,512 15,432 13,932 24,016 72.4 %
14 Retire/Term Cashout 3,985 14,357 6,000 6,000 3,000 (50.0)%
Total 642,897 621,307 668,629 633,573 1,219,184 92.4 %
200 Benefits 174,273 174,384 196,325 196,325 366,000 86.4 %
300 Operating Supplies
31 Office & Oper Supplies 3,519 579 1,000 1,000 1,000 -0/0
35 Small Tools & Equip 1,024 1,320 1,000 1,000 1,000 -0/0
Total 4,543 1,899 2,000 2,000 2,000 -0/0
400 Professional Services & Charges
41 Professional Services 22,309 15,296 16,000 16,000 16,000 -0/0
44 Taxes &Assessments 19 n/a
Total 22,328 15,296 16,000 16,000 16,000 -0/0
Total Expenditures $ 844,041 $ 812,886 $ 882,954 $ 847,898 $ 1,603,184 89.1 %
Law & Justice Facility - 318
This function is responsible for the maintenance of the police facility and ancillary buildings within the City of
Yakima. The Building Superintendent is responsible for the efficient operations and maintenance of four facilities
utilized by the Police Department.
318 Law & Justice Facility
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 65,162 $ 70,113 $ 74,795 $ 74,795 $ 75,235 0.6 %
12 Overtime 10,039 8,387 8,000 6,000 8,000 33.3 %
13 Special Pay 873 883 890 890 890 -0/0
14 Retire/Term Cashout 2,173 2,317 800 1,905 2,000 5.0 %
Total 78,247 81,700 84,485 83,590 86,125 3.0 %
200 Benefits 31,420 35,359 34,788 34,788 37,181 6.9 %
300 Operating Supplies
31 Office & Oper Supplies 41,554 51,630 45,000 62,000 60,000 (3.2)%
2019 City of Yakima Budget -195
318 Law & Justice Facility
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 54,197 52,688 50,000 50,000 50,000 -0/0
47 Public Utility Services 188,958 184,327 165,661 165,661 165,661 -0/0
48 Repairs & Maintenance 77,696 79,491 65,000 65,000 65,000 -0/0
Total 320,851 316,506 280,661 280,661 280,661 -0/0
Total Expenditures $ 472,072 $ 485,195 $ 444,934 $ 461,039 $ 463,967 0.6 %
Administration - 319
The purpose of this account is to fund the planning, direction, oversight and support of the operations of the
Yakima Police Department.
Account 31 Office and Operating Supplies - This line pays for office supplies, duty ammunition, training ammunition,
taser cartridges, and other necessary operating items. These accounts have been closely monitored throughout the
year to contain costs.
Account 41 Professional Services - This line covers several professional service expenses, including building security,
range master services, arbitration expenses, pre -booking in custody medical treatment along with advertising, such
as bid calls and recruitment.
Account 49 Miscellaneous - This group of accounts covers training registrations, professional association dues, and
subscriptions. The Washington State Criminal Justice Training Commission has begun charging departments to
attend the Basic Law Enforcement Academy, which is a charge not incurred in previous years. Additionally, the
Department is continuing its professional development program for police officers interested in promotion. Due to
the retirements and resulting promotions in several command level positions, the Department desires to assist
officers in the preparation for promotional opportunities. The outcome will be a highly professional, well trained
command staff to lead the Department in the future.
Account 510 Intergovernmental Professional Services - This account pays for incarceration fees at the Yakima County
Department of Corrections. Jail costs are also budgeted in the 301 Function. Several jail cost containment options
are currently being studied and implemented.
319 Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 401,502 $ 411,917 $ 424,295 $ 424,295 $ 376,400 (11.3)%
12 Overtime 1,667 2,194 2,000 2,000 2,000 -0/0
13 Special Pay 1,590 1,844 2,220 1,220 1,520 24.6 %
14 Retire/Term Cashout 3,901 13,855 92,263 n/a
Total 408,660 429,810 428,515 519,778 379,920 (26.9)%
200 Benefits 142,057 129,746 125,324 125,324 103,707 (17.2)%
300 Operating Supplies
31 Office & Oper Supplies 150,085 138,087 135,000 120,000 120,000 -0/0
35 Small Tools & Equip 18,619 30,545 35,000 35,000 35,000 -0/0
Total 168,704 168,632 170,000 155,000 155,000 -0/0
196 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
319 Administration Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 671,154 708,684 727,575 873,183 731,859 (16.2)%
42 Communications 189,090 182,696 181,312 201,282 181,312 (9.9)%
43 Trans & Training 63,522 98,198 72,000 72,000 36,000 (50.0)%
45 Rentals & Leases 2,896 3,000 - n/a
47 Public Utility Services 2,727 4,444 4,444 4,600 4,444 (3.4)%
48 Repairs & Maintenance 1,921 1,322 1,000 1,000 1,000 -0/0
49 Miscellaneous 144,847 133,489 120,500 120,500 63,750 (47.1)%
Total 1,076,157 1,128,833 1,109,831 1,272,565 1,018,365 (20.0)%
500 Intergovernmental Services
51 Intergov't Prof Services 1,436,067 1,553,419 1,475,000 1,475,000 1,856,000 25.8 %
Total Expenditures $ 3,231,645 $ 3,410,440 $ 3,308,670 $ 3,547,667 $ 3,512,992 (1.0)%
Police Fleet Debt Service - 871
This function contains the debt service related to the expansion of the Patrol Fleet take home vehicle program
implemented in 2013. This program will require this level of debt service through 2019.
871 Police Fleet Debt Service
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal
800 Debt Service Int/Other
Total Expenditures
$ 675,801 $ 699,937 $ 732,241 $ 732,241 $ 769,792 5.1 %
113,236 89,100 56,796 56,796 19,245 (66.1)%
$ 789,037 $ 789,037 $ 789,037 $ 789,037 $ 789,037
0/0
Dedicated Revenue
These revenues consist of Gambling Tax from local bingo, pull tabs, card and amusement games, traffic fines and
penalties and other miscellaneous services. Other revenue sources are reimbursements from special events and
programs such as the School Resource Officer program, the Washington State Traffic Safety Commission for special
emphasis overtime and safety equipment and the Central Washington State Fair.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Dedicated Revenue Actual Actual Budget Year -End Budget to Proj
31 Taxes $ 904,181 $ 987,543 $ 1,033,379 $ 1,033,379 $ 1,050,690 1.7 %
32 Licenses & Permits 26,374 29,049 26,000 30,000 30,000 -0/0
33 Intergovernmental 706,884 755,174 810,000 906,509 1,006,199 11.0 %
34 Chrgs f/Goods & Svcs 258,464 234,286 231,080 198,760 198,560 (0.1)%
35 Non -Court Fines & Forf 1,676,293 2,112,308 1,790,632 1,831,280 1,939,817 5.9 %
36 Miscellaneous Revenues 3,343 592 500 500 500 -0/0
Total $ 3,575,539 $ 4,118,952 $ 3,891,591 $ 4,000,428 $ 4,225,766 5.6 %
2019 City of Yakima Budget -197
POLICE - 2019 BUDGET NARRATIVE
POLICE GRANTS -152
Interim Police Chief Captain Gary Jones
DEFINITION
This fund was initially created in 2011 to account for Police Grants. Grant funded activities tend to generate
inconsistent streams of revenue, reimbursements and expenditures which are better managed outside of the
General Fund. Although not a "grant" by definition, the revenue generated by seizures of property and cash from
drug-related cases involve use and accounting restrictions similar to grant funds. Therefore, such revenues are
accounted for with their respective expenditures in this fund.
Function(s): 152, 309, 310, 317 & 341.
Police Grants fund 1.0 FTE in Legal (017).
AUTHORIZED PERSONNEL
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
152 Prosecution $ 143,749 $ 154,420 $ 161,748 $ 159,877 $ 173,018 8.2 %
309 NARC Investigation 195,757 161,980 220,900 220,900 220,900 -0/0
310 GET Unit 12,000 12,000 12,000 -0/0
317 Special Operations 18,511 n/a
341 Communications Operations 10,000 12,000 12,000 12,000 -0/0
Total
358,017 326,400 406,648 404,777 417,918
3.2
Object/Type
33 Intergovernmental 197,649 60,279 16,000 410,215 100,000 (75.6)%
34 Chrgs f/Goods & Svcs 80,136 79,373 80,000 80,000 80,000 -0/0
36 Miscellaneous Revenues 396,413 372,253 250,000 181,000 250,000 38.1 %
Total 674,198 511,905 346,000 671,215 430,000 (35.9)%
Fund Balance
Beginning Balance 371,378 687,560 873,065 873,065 1,139,503 30.5 %
Revenues less Expenditures 316,181 185,505 (60,648) 266,438 12,082 (95.5)%
Ending Balance $ 687,559 $ 873,065 $ 812,417 $ 1,139,503 $ 1,151,585 1.1 %
198 - 2019 City of Yakima Budget
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 203,684 $ 205,682 $ 218,044 $ 218,044 $ 226,155 3.7%
200 Personnel Benefits 30,211 33,782 35,674 35,674 38,832 8.9%
Sub -Total Salaries & Benefits 233,895 239,464 253,718 253,718 264,987 4.4%
300 Operating Supplies 4,946 7,915 21,400 21,400 21,400 -%
400 Professional Services & Charges 111,074 79,020 131,531 129,660 131,531 1.4%
600 Capital Projects 8,102 n/a
Total Expenditures $ 358,017 $ 326,399 $ 406,649 $ 404,778 $ 417,918 3.2%
EXPLANATORY NARRATIVE
Prosecution -152
This account funds 1.00 FTE in the Legal Department that prosecutes the drug related crimes of the Narcotics unit.
Revenue from seized and forfeited property is generated in this fund from the prosecution of these cases.
152 Prosecution
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 104,643 $ 112,473 $ 118,044 $ 118,044 $ 126,155 6.9%
14 Retire/Term Cashout 4,022 4,500 n/a
Total 108,665 116,973 118,044 118,044 126,155 6.9%
200 Benefits 30,211 33,782 35,674 35,674 38,832 8.9%
300 Operating Supplies
31 Office & Oper Supplies 209 500 500 500 -%
400 Professional Services & Charges
41 Professional Services 129
42 Communications 1,288 1,157 3,181 1,181 3,181 169.3%
43 Trans & Training 423 843 1,100 1,100 1,100 -%
49 Miscellaneous 3,163 1,456 3,250 3,250 3,250 -%
Total 4,874 3,456 7,531 5,660 7,531 33.1%
Total Expenditures $ 143,750 $ 154,420 $ 161,749 $ 159,878 $ 173,018 8.2%
NARC Investigation - 309
The Narcotics unit frequently seizes property and cash in conjunction with its crime -fighting activities. The unit
also assists in federal drug investigations with such agencies as the FBI, the US Marshall's Office, DEA and others.
State and federal regulations allow seized property that is ultimately legally forfeited to be used or sold by the
police force(s) involved in the case. Such property and its proceeds are restricted to the purpose of fighting crime of
the same nature from which it was seized. As such, the revenue from such seizures is accounted for in this fund
and only expenditures meeting legal criteria for its use are charged against that revenue. Most notably, the
overtime incurred by the Narcotics unit is expended in this fund. Other supplies and costs directly related to drug
related crime prevention are also charged to this fund as appropriate.
2019 City of Yakima Budget -199
Account 12 Overtime - Overtime is primarily used to pay overtime to the City Narcotics Unit officers.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as translation
services, auction services, preparing seized vehicles for auction, etc.
309 NARC Investigation
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
12 Overtime $ 76,508 $ 88,709 $ 100,000 $ 100,000 $ 100,000
300 Operating Supplies
31 Office & Oper Supplies 115 281 14,400 14,400 14,400
32 Fuel 4,830 7,425 6,500 6,500 6,500
Total 4,945 7,706 20,900 20,900 20,900
400 Professional Services & Charges
41 Professional Services 106,201 65,564 100,000 100,000 100,000
600 Capital Outlay
64 Machinery & Equipment 8,102 n/a
Total Expenditures $ 195,756 $ 161,979 $ 220,900 $ 220,900 $ 220,900
GET Unit - 310
Similar to the Narcotics Unit, the Gang Enforcement Team has partnered with several federal agencies to create a
task force. This cooperative agreement allows the Gang Unit to receive reimbursement for overtime and proceeds
from seizures in federal cases.
310 GET Unit
%
%
%
%
%
%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ $
$ 12,000 $ 12,000 $ 12,000
%
Special Operations - 317
This account is used for overtime reimbursement for emphasis on downtown foot patrol and holiday package theft,
funded by a JAG grant.
317 Special Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
12 Overtime
$ 18,511 $
$ $ $ n/a
Communications Operations - 341
Transfers to Public Safety Communications for dispatch services for the narcotics unit are accounted for in the line
item.
200 - 2019 City of Yakima Budget
341 Communications Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ $ 10,000 $ 12,000 $ 12,000 $ 12,000
Revenue
Revenues consist of a JAG Grant, DEA subsidies, public safety charges and seized and forfeited assets.
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 371,378 $ 687,560 $ 873,065 $ 873,065 $ 1,139,503 30.5 %
33 Intergovernmental 197,649 60,279 16,000 410,215 100,000 (75.6)%
34 Chrgs f/Goods & Svcs 80,136 79,373 80,000 80,000 80,000 —0/0
36 Miscellaneous Revenues 396,413 372,253 250,000 181,000 250,000 38.1 %
Total $ 1,045,576 $ 1,199,465 $ 1,219,065 $ 1,544,280 $ 1,569,503 1.6 %
2019 City of Yakima Budget - 201
POLICE - 2019 BUDGET NARRATIVE
LAW & JUSTICE CAPITAL - 333
Interim Police Chief
Captain Gary Jones
DEFINITION
The City uses this fund to account for capital expenditures and grants relating to the law enforcement mission of the
Yakima Police Department and the Criminal Justice adjudication mission of the City of Yakima Municipal Court.
Function(s): 156, 301, 310, 311 & 319.
Function/Title
301 Police Operations
311 Crime Prevention
318 Law & Justice Facility
319 Administration
Total
Obj ect/Type
31 Taxes
33 Intergovernmental
36 Miscellaneous Revenues
39 Other Financing Sources
Transfers In
Total
BUDGET SUMMARY
2018
2016 2017 Amended
Actual Actual Budget
2018 2019 % Chng
Estimated Projected YE Est
Year -End Budget to Proj
$ 384,167 $ 638,550 $ 650,000
12,295 11,333
12,361
59,970 173,211 45,000
$ 603,875 $ 540,000 (10.6)%
n/a
n/a
30,000 30,000
633,875 570,000 (10.1)%
468,793 823,094 695,000
259,175
34,448
288
9,471
206,500
261,319 211,266
25,361
17,725
214,426
250
10,000
200,000
0/0
223,734 376,200 68.1 %
12,000 n/a
250 250
11,309 10,000 (11.6)%
200,000 200,000
0/0
509,882 518,831 421,516
0/0
447,293 586,450 31.1 %
Fund Balance
Beginning Balance 740,305 781,394 477,133 477,133 290,551 (39.1)%
Revenues less Expenditures 41,089 (304,263) (273,484) (186,582) 16,450 (108.8)%
Ending Balance $ 781,394 $ 477,131 $ 203,649 $ 290,551 $ 307,001 5.7 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 22,387 $ 228,387 $ 200,000 $ 163,000 $ 265,000 62.6 %
400 Professional Services & Charges 85,221 60,947 35,000 25,000 30,000 20.0 %
600 Capital Projects 361,184 533,759 460,000 445,875 275,000 (38.3)%
Total Expenditures $ 468,792 $ 823,093 $ 695,000 $ 633,875 $ 570,000 (10.1)%
202 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Criminal Justice Sales Tax 0.3% - 301
This line item is used to separately track expenditures paid from the 0.3% Criminal Justice Sales Tax Revenue that is
allocated to the Law and Justice Capital Fund.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
156/301 Criminal Justice Sales Tax 0.3% Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip
$ 651 $ 153,808 $ 120,000 $ 98,000 $ 120,000 22.4%
Police Operations - 301
This line item primarily accounts for the purchase of new patrol cars, equipment and technology for police vehicles
and special and technical equipment used by SWAT.
301 Police Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ 8,617 $ 63,246 $ 60,000 $ 60,000 $ 145,000 141.7 %
400 Professional Services & Charges
41 Professional Services 27 n/a
48 Repairs & Maintenance 13,687 5,723 10,000 n/a
Total 13,714 5,723 10,000 n/a
600 Capital Outlay
64 Machinery & Equipment 361,184 415,773 460,000 445,875 275,000 (38.3)%
Total Expenditures $ 383,515 $ 484,742 $ 530,000 $ 505,875 $ 420,000 (17.0)%
Crime Prevention - 311
Expenditures from grant funds for special projects or programs related to Crime Prevention funded by a JAG grant
are included in this line item.
311 Crime Prevention
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ 12,295 $ 11,333 $
Crime Prevention - 318
This line item paid for upgrades to the Law and Justice Center in 2016.
318 Crime Prevention
$ n/a
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
48 Repairs & Maintenance $ 12,361 $ $ $ $ n/a
2019 City of Yakima Budget - 203
Administration - 319
The budget in this account represents a contingency for major maintenance expenses for the Law and Justice Center.
This would include potential major repairs to the HVAC systems.
319 Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ 823 $ $ 20,000 $ 5,000 $ - (100.0)%
400 Professional Services & Charges
41 Professional Services 59,146 55,225 25,000 25,000 30,000 20.0 %
600 Capital Outlay
65 Construction Projects 117,986 n/a
Total Expenditures $ 59,969 $ 173,211 $ 45,000 $ 30,000 $ 30,000
Revenue
Revenues consist of Criminal Justice Sales Tax revenues, private and federal grant reimbursement for capital
purchases and an Interfund transfer from General Fund.
0/0
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 740,305 $ 781,394 $ 477,133 $ 477,133 $ 290,551 (39.1)%
31 Taxes 259,175 261,319 211,266 223,734 376,200 68.1 %
33 Intergovernmental 34,448 12,000 n/a
36 Miscellaneous Revenues 288 25,361 250 250 250 -0/0
39 Other Financing Sources 9,471 17,725 10,000 11,309 10,000 (11.6)%
Transfers In 206,500 214,426 200,000 200,000 200,000 -0/0
Total $ 1,250,187 $ 1,300,225 $ 898,649 $ 924,426 $ 877,001 (5.1)%
204 - 2019 City of Yakima Budget
FIRE
Title Function*/Fund
Fire 320*
Emergency Services 150
Public Safety Communications 151
Fire Capital 332
* General Fund Department
2019 City of Yakima Budget - 205
FIRE
Organizational Chart as of January 1, 2019
AARON MARKHAM
Fire Chief
139.00 Positions
S. MADRIGAL
Administrative
Assistant
P. REID
Deputy
Chief
VACANT
Deputy
Chief
OPERATIONS & SUPPORT
LOGISTICS SERVICES
95.00 Positions/3 Shifts 5.00 Positions
Fire Suppression & Fire Investigations,
Training, Prevention & Public
EMS Education
Combat Reserves Fire & Life Safety
Resource Deployment Chaplain
Hazmat, Tech Rescue Non -combat Reserves
ARFF, Mutual Aid Logistics
Policy Updates Fleet Maintenance
Emergency Preparedness Facilities and Ground
ICS Maintenance
B.COUGHENOUR
Public Safety
Conon Manager
PUBLIC SAFETY
COMMUNICATIONS
35.00 Positions
Dispatch
9-1-1 Call taking
Communications
Electronic Equipment
206 - 2019 City of Yakima Budget
FIRE - 2019 BUDGET NARRATIVE
FIRE - 320
GENERAL FUND
Fire Chief
Aaron Markham
DEFINITION
The core mission of the Yakima Fire Department (YFD) is the protection of life, property and the environment
through prevention and response/mitigation activities. Those Functions within YFD's General Fund have been
established to provide support to accomplish that core mission.
Function(s): 321, 322, 323, 325, 329, 331, 337, 829, 869 & 870.
PERFORMANCE STATISTICS
Auxiliary
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Fire
466
453
588
635
Rupture/Explosions
15
12
7
8
Hazardous Condition
184
195
142
153
Service Call
863
967
909
981
Good Intent (response to report of fire/other
hazardous conditions)
1,120
1,161
1,216
1,313
False Call
522
602
522
563
Other (miscellaneous request for service)
19
30
25
27
EMS/Rescue
6,129
6,270
6,232
6,730
Total
9,318
9,690
9,641
10,410
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1180 Fire Chief 1.00 1.00 1.00 1.00
4420 Fire Code Inspector 3.00 3.00 3.00 3.00
6321 Firefighter "' 63.00 63.00 63.00 66.00
6323 Fire Lieutenant (Shift) 17.00 17.00 17.00 17.00
6325 Fire Captain (Shift) 7.00 7.00 7.00 7.00
6330 Fire Shift Commander 3.00 3.00 3.00 3.00
6343 Public Education Captain `2' 1.00 1.00 1.00 0.00
6351 Fire Training Supervisor 1.00 1.00 1.00 1.00
6352 Fire Training Assistant 1.00 1.00 1.00 1.00
6380 Deputy Fire Chief 2.00 2.00 2.00 2.00
6441 Fire Office Assistant `2' 1.00 1.00 1.00 0.00
6701 Emergency Management Specialist "' 1.00 1.00 0.00 0.00
8225 Fire Mechanic I "' 0.00 0.00 1.00 1.00
2019 City of Yakima Budget - 207
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
8230 Fire Mechanic II """ 1.00 2.00 1.00 1.00
16101 Administrative Assistant to the Fire Chief 1.00 1.00 1.00 1.00
Total Personnel `' 103.00 104.00 103.00 104.00
(1) 3 Firefighters were added mid -year 2018 due to the acquisition of a grant.
(2) One Public Education Captain and one Fire Office Assistant position were deleted in 2019 due to budget restraints.
(3) The Emergency Management Specialist position was deleted in 2018 due to the City re -enrolling in the County
program.
(4) Maintenance Mechanic classification changed to Fire Mechanic I and Fire Mechanic II in 2018 due to a reorganization.
(5) One Fire Mechanic was added in 2017 to help with additional vehicle maintenance needs.
(6) 9.00 FTE's are funded by Emergency Services (150).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
321 Reserves $ 18,506 $ 38,933 $ 43,400 $ 18,550 $ 8,400 (54.7)%
322 Fire Suppression 10,299,193 11,323,145 11,642,010 11,922,777 12,545,051 5.2 %
323 Investigations 200,223 248,204 289,579 291,233 301,360 3.5 %
325 Training 245,767 274,983 565,505 394,301 96,888 (75.4)%
329 Administration - Capital 884,377 893,097 924,404 861,862 768,990 (10.8)%
331 Suppression Facilities 240,956 250,774 314,798 303,062 317,803 4.9 %
337 Emergency Preparedness 173,418 210,799 105,090 93,000 93,000 -0/0
829 Debt - Vehicles 69,959 69,959 69,959 69,959 69,959 -0/0
869 Debt - Fire Apparatus 39,216 39,216 39,216 39,216 39,216 -0/0
870 Debt - SCBA 86,898 86,898 86,898 86,898 86,898 -0/0
Total $ 12,258,513 $ 13,436,008 $ 14,080,859 $ 14,080,858 $ 14,327,565 1.8 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 8,832,857 $ 9,243,025 $ 9,847,341 $ 9,890,004 $ 9,886,523 -0/0
200 Personnel Benefits 2,358,018 2,665,127 2,676,992 2,644,096 2,898,322 9.6 %
Sub -Total Salaries & Benefits 11,190,875 11,908,152 12,524,333 12,534,100 12,784,845 2.0 %
300 Operating Supplies 303,859 363,209 288,900 282,000 288,900 2.4 %
400 Professional Services & Charges 567,707 968,574 1,071,554 1,068,687 1,057,748 (1.0)%
700 Debt Service - Principal 159,019 165,228 172,631 172,631 180,782 4.7 %
800 Debt Service - Interest 37,053 30,845 23,442 23,442 15,290 (34.8)%
Total Expenditures $ 12,258,513 $ 13,436,008 $ 14,080,860 $ 14,080,860 $ 14,327,565 1.8 %
208 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
The Department provides service in a wide variety of areas such as Fire Suppression, Public Fire Prevention
Education, Injury Prevention Education, Hazardous Materials Response, Basic Life Support Emergency Medical
Response, Disaster Planning, Aircraft Fire and Rescue Response, Cave-in/Building Collapse Rescue, Fire
Investigation, Confined Space Rescue, High and Low Angle Rescue, Incident Command, and involvement in
Community Projects. The General Fund budget represents a fiscally responsible approach to achieving and
maintaining a level of response and incident mitigation capability that is consistent with the needs of the
community
Firefighters agreed to a four year contract settlement in 2014 which allows for a cost of living increases each year of
the four year contractual bargaining agreement. That contractual bargaining agreement expired December 31, 2017,
and negotiations on a new agreement are currently underway.
Reserves - 321
The "Reserves" consist of a small group of dedicated individuals who volunteer their time to support the mission of
the Yakima Fire Department. There are both "Combat" and "Non -Combat" Reserves. Activities of this group
include:
Suppression Support
Operational Support
Public Education
Chaplaincy
321 Reserves
The Combat Reserves' role at an emergency scene is to assist in fire suppression as part
of an Engine Crew.
The Non -Combat Reserves' role at an emergency scene focuses around firefighter
rehabilitation and safety by refilling breathing air bottles, providing hydration and
energy foods, monitoring firefighters vital signs and establishing shelter for firefighters
during extreme weather conditions.
The Reserves assist with events such as EDITH House and career fairs.
Reserve members with Chaplain training provide counseling and crisis intervention at
the emergency scene and Critical Incident Stress Debriefing (CISD) for responders.
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
100 Salaries & Wages
11 Salaries & Wages
200 Benefits
300 Operating Supplies
35 Small Tools & Equip
400 Professional Services & Charges
41 Professional Services
49 Miscellaneous
Total
Total Expenditures
$ 10,270 $ 8,697 $ — $ 10,000 $ — (100.0)%
3,655 29,675 30,700 7,350 8,200 11.6 %
4,460
541 1,500
200
500 — (100.0)%
200 200
121 20 11,000 500 (100.0)%
121 20 11,200 700 200 (71.4)%
$ 18,506 $ 38,933 $ 43,400 $ 18,550 $ 8,400 (54.7)%
Fire Suppression - 322
Fire Suppression represents the largest percentage of the General Fund, and is comprised primarily of personnel
costs to maintain effective staffing and deployment capabilities.
Account 12 Overtime - This account provides overtime funding for off-duty training, as well overtime required due
to manpower shortages.
2019 City of Yakima Budget - 209
Account 13 Special Pay - This account funds special pays which include differentials for Self Contained Breathing
Apparatus (SCBA) repair technicians, Technical Rescue Team members, Shift Fire Investigators, and Hazard
Materials Technicians; as well as emergency call back of off-duty personnel during large scale incidents.
Account 14 Retirement / Termination Cashout - This collective bargaining agreement includes provisions to cashout
vacation accumulated over stated limits provided that the employee uses 55% of the vacation accrual earned in a
year. Also included in this account is the cashout of accrued leave balances when an employee leaves the City.
322 Fire Suppression
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 7,025,142 $ 7,196,619 $ 7,769,489 $ 7,769,489 $ 8,122,653 4.5 %
12 Overtime 343,480 489,852 420,000 620,000 525,000 (15.3)%
13 Special Pay 111,047 103,628 101,430 105,000 113,544 8.1 %
14 Retire/Term Cashout 360,655 416,280 260,000 307,151 320,000 4.2 %
Total 7,840,324 8,206,379 8,550,919 8,801,640 9,081,197 3.2 %
200 Benefits 2,087,169 2,325,354 2,273,664 2,264,164 2,626,660 16.0 %
300 Operating Supplies
31 Office & Oper Supplies 122,638 140,516 120,000 120,000 120,000 -0/0
32 Fuel 50,364 58,640 50,000 62,000 55,000 (11.3)%
35 Small Tools & Equip 58,260 60,612 61,200 53,200 59,200 11.3 %
Total 231,262 259,768 231,200 235,200 234,200 (0.4)%
400 Professional Services & Charges
41 Professional Services 663 385,310 448,028 448,028 448,028 -0/0
42 Communications 17,638 21,426 17,500 17,620 18,500 5.0 %
44 Taxes &Assessments 100 100 100 -0/0
45 Rentals & Leases 2,854 3,193 3,000 1,500 3,000 100.0 %
47 Public Utility Services 87,673 96,375 91,500 93,546 98,050 4.8 %
48 Repairs & Maintenance 15,169 14,974 17,500 16,980 16,567 (2.4)%
49 Miscellaneous 16,441 10,368 8,600 44,000 18,750 (57.4)%
Total 140,438 531,646 586,228 621,774 602,995 (3.0)%
Total Expenditures $ 10,299,193 $ 11,323,147 $ 11,642,011 $ 11,922,778 $ 12,545,052 5.2 %
Investigation - 323
Investigation supports the activities of twelve firefighters who also serve in a dual role as fire investigators to
determine the cause and origin of fires, and is the function that funds the Fire Inspectors.
Account 12 Overtime - Overtime is primarily due to fire inspections conducted at special events.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
323 Investigation Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 129,138 $ 157,661 $ 184,476 $ 184,476 $ 189,028 2.5 %
12 Overtime 7,162 9,936 8,500 8,500 9,000 5.9 %
13 Special Pay 1,587 2,347 2,000 3,600 3,765 4.6 %
14 Retire/Term Cashout 1,091
Total 138,978 169,944 194,976 196,576 201,793 2.7 %
210 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
323 Investigation Actual Actual Budget Year -End Budget to Proj
200 Benefits 55,178 76,684 81,376 81,330 88,467 8.8 %
300 Operating Supplies
31 Office & Oper Supplies 436 972 1,500 1,500 1,500 -0/0
35 Small Tools & Equip 1,743 151 4,400 4,400 3,000 (31.8)%
Total 2,179 1,123 5,900 5,900 4,500 (23.7)%
400 Professional Services & Charges
41 Professional Services 205 3,000 3,100 3,000 (3.2)%
42 Communications 275 148 226 226 300 32.7 %
43 Trans & Training 2,500 2,500 2,500 -0/0
49 Miscellaneous 3,612 100 1,600 1,600 800 (50.0)%
Total 3,887 453 7,326 7,426 6,600 (11.1)%
Total Expenditures $ 200,222 $ 248,204 $ 289,578 $ 291,232 $ 301,360 3.5 %
Training - 325
This function is used to fund initial and ongoing professional development in multi -discipline curriculum that
supports YFD's core mission. It also the function that funds the Training Supervisor.
Account 12 Overtime - This account provides a small amount of funding for the Training Supervisor to conduct
internal training outside of regular business hours.
Account 41 Professional Services - This account provides for the Tri -County HazMat Team fee, ARFF training
requirements, outside instructors, and all schools and classes that Yakima Firefighters attend.
325 Training
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 117,665 $ 121,431 $ 361,787 $ 202,584 $ (100.0)%
12 Overtime 8,624 27,014 25,000 25,000 25,000 -0/0
13 Special Pay 410 1,814 1,814 200 (89.0)%
14 Retire/Term Cashout 423 434 2,000 2,000 2,000 -0/0
Total 126,712 149,289 390,601 231,398 27,200 (88.2)%
200 Benefits 26,776 36,295 88,637 88,637 188 (99.8)%
300 Operating Supplies
31 Office & Oper Supplies 24,563 22,409 19,300 19,300 19,200 (0.5)%
35 Small Tools & Equip 7,479 4,956 5,000 5,000 5,000 -0/0
Total 32,042 27,365 24,300 24,300 24,200 (0.4)%
400 Professional Services & Charges
41 Professional Services 25,653 22,507 25,000 25,000 25,000 -0/0
42 Communications 367 370 566 566 400 (29.3)%
43 Trans & Training 2,200 2,601 5,000 5,000 2,500 (50.0)%
49 Miscellaneous 32,017 36,555 31,400 19,400 17,400 (10.3)%
Total 60,237 62,033 61,966 49,966 45,300 (9.3)%
Total Expenditures $ 245,767 $ 274,982 $ 565,504 $ 394,301 $ 96,888 (75.4)%
2019 City of Yakima Budget - 211
Administration - 329
Administration supports planning, control and coordination functions, that in turn supports the core mission of the
department.
Account 41 Professional Services - This line item includes consultants and legal advisors. Also included in this
account is the internal transfer to the Risk Management fund.
329 Administration - Capital
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 516,176 $ 437,449 $ 525,549 $ 378,500 $ 410,569 8.5 %
12 Overtime 65 1,543 2,000 1,000 n/a
14 Retire/Term Cashout 13,760 82,886 23,000 118,430 1,200 (99.0)%
Total 530,001 521,878 550,549 496,930 412,769 (16.9)%
200 Benefits 125,168 122,467 130,341 130,341 105,844 (18.8)%
300 Operating Supplies
31 Office & Oper Supplies 10,748 10,743 10,000 5,000 10,000 100.0 %
400 Professional Services & Charges
41 Professional Services 177,945 185,445 194,271 188,271 198,927 5.7 %
42 Communications 29,460 28,572 28,344 21,421 27,400 27.9 %
43 Trans & Training 895 395 1,000 1,000 500 (50.0)%
45 Rentals & Leases 3,310 3,310 3,300 3,300 3,500 6.1 %
48 Repairs & Maintenance 1,312 1,000 1,000 1,000 -0/0
49 Miscellaneous 6,851 18,977 5,600 14,600 9,050 (38.0)%
Total 218,461 238,011 233,515 229,592 240,377 4.7 %
Total Expenditures $ 884,378 $ 893,099 $ 924,405 $ 861,863 $ 768,990 (10.8)%
Suppression Facilities - 331
Suppression Facilities supports department wide functions that in turn support the core mission of the department.
As of 2018, two full-time Maintenance Mechanics are funded in this function.
Account 12 Overtime - This line item is maintained to fund the overtime caused by extra hours worked for Fire
Department vehicle maintenance.
Account 48 Repairs and Maintenance - This line item is used for repairs and maintenance to the stations.
331 Suppression Facilities
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 107,237 $ 88,338 $ 154,796 $ 148,960 $ 158,065 6.1 %
12 Overtime 2,798 2,835 3,000 2,000 3,000 50.0 %
14 Retire/Term Cashout 2,412 2,471 2,500 2,500 2,500 -0/0
Total 112,447 93,644 160,296 153,460 163,565 6.6 %
200 Benefits 37,440 48,328 72,273 72,273 68,962 (4.6)%
212 - 2019 City of Yakima Budget
331 Suppression Facilities
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 7,250 1,063 1,000 1,000 1,000 -0/0
35 Small Tools & Equip 8,881 15,813 15,000 10,100 15,000 48.5 %
Total 16,131 16,876 16,000 11,100 16,000 44.1 %
400 Professional Services & Charges
42 Communications 1,574 2,033 1,547 1,547 1,750 13.1 %
47 Public Utility Services 12,169 13,614 17,232 17,232 17,301 0.4 %
48 Repairs & Maintenance 60,981 76,129 47,000 47,000 50,000 6.4 %
49 Miscellaneous 215 150 450 450 225 (50.0)%
Total 74,939 91,926 66,229 66,229 69,276 4.6 %
Total Expenditures $ 240,957 $ 250,774 $ 314,798 $ 303,062 $ 317,803 4.9 %
Emergency Preparedness - 337
In 2018, the City of Yakima rejoined the Yakima Valley Office of Emergency Management for emergency
preparedness.
Account 41 Professional Services - This line item pays for the services of the Office of Emergency Management.
337 Emergency Preparedness
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 73,617 $ 78,581 $ $ $ n/a
12 Overtime 3,311 n/a
13 Special Pay 509 754 n/a
14 Retire/Term Cashout 10,549 n/a
Total 74,126 93,195 n/a
200 Benefits 22,632 26,325 n/a
300 Operating Supplies
31 Office & Oper Supplies 2,350 1,995 n/a
32 Fuel 115 48 n/a
35 Small Tools & Equip 4,572 44,751 n/a
Total 7,037 46,794 n/a
400 Professional Services & Charges
41 Professional Services 28,354 31,995 105,090 93,000 93,000 -%
43 Trans & Training 138 n/a
49 Miscellaneous 41,270 12,353 n/a
Total 69,624 44,486 105,090 93,000 93,000 -%
Total Expenditures $ 173,419 $ 210,800 $ 105,090 $ 93,000 $ 93,000 -%
Fire Truck Debt Service - 829
This function contains the debt service related to the 2011 ten year lease/purchase of 2 fire apparatus through the
Washington State Local Option Capital Asset Lending (LOCAL) program.
2019 City of Yakima Budget - 213
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
829 Fire Truck Debt Service Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ 57,501 $ 59,801 $ 62,193 $ 62,193 $ 64,681 4.0 %
800 Debt Service Int/Other 12,458 10,158 7,766 7,766 5,278 (32.0)%
Total Expenditures $ 69,959 $ 69,959 $ 69,959 $ 69,959 $ 69,959 -0/0
Fire Apparatus Debt Service - 869
This function contains the debt service related to the 2013 purchase of 1 Fire apparatus through the Washington
State Local Option Capital Asset Lending (LOCAL) program.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
869 Fire Apparatus Debt Service Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ 27,091 $ 28,341 $ 29,795 $ 29,795 $ 31,323 5.1 %
800 Debt Service Int/Other 12,125 10,874 9,421 9,421 7,893 (16.2)%
Total Expenditures $ 39,216 $ 39,215 $ 39,216 $ 39,216 $ 39,216 -0/0
Fire SCBA Debt Service - 870
This function contains the debt service related to the purchase of Self Contained Breathing Apparatus (SCBA)
through the Washington State Local Option Capital Asset Lending (LOCAL) program.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
870 Fire SCBA Debt Service Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ 74,427 $ 77,086 $ 80,643 $ 80,643 $ 84,779 5.1 %
800 Debt Service Int/Other 12,471 9,813 6,255 6,255 2,119 (66.1)%
Total Expenditures $ 86,898 $ 86,899 $ 86,898 $ 86,898 $ 86,898 -0/0
Dedicated Revenue
Revenues consist mainly of revenues from the Safer Grant and Union Gap fire protection services. The EMPG grant
is in the IT Revenues.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Dedicated Revenue Actual Actual Budget Year -End Budget to Proj
33 Intergovernmental $ 129,467 $ 189,106 $ 260,856 $ 109,054 $ 173,066 58.7%
34 Chrgs f/Goods & Svcs 1,234,224 1,479,323 1,745,297 1,845,297 1,938,305 5.0%
36 Miscellaneous Revenues 28,927 n/a
Total $ 1,392,618 $ 1,668,429 $ 2,006,153 $ 1,954,351 $ 2,111,371 8.0%
214 - 2019 City of Yakima Budget
FIRE - 2019 BUDGET NARRATIVE
EMERGENCY SERVICES -150
Fire Chief Aaron Markham
DEFINITION
The Emergency Services Fund was created to account for the EMS Levy resources received by the City of Yakima.
These resources may be used for operation and support in the provision of Emergency Medical Services to the
citizens of Yakima and to those citizens that are visiting within the City limits and in need of assistance. This fund
provides state required emergency medical training for Emergency Medical Technicians, emergency medical
supplies and technical rescue tools and equipment. The County -wide EMS levy passed for 10 year renewal in
November 2015.
Function(s): 322 & 327.
AUTHORIZED PERSONNEL
There are 9.00 Emergency Services FTE's in the Fire Fund (320). Performance Statistics for this fund are found
within the Fire narrative.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
322 Fire Suppression & EMS $ 1,163,427 $ 1,142,057 $ 1,128,326 $ 1,101,853 $ 1,073,641 (2.6)%
327 Emergency Services 209,833 283,679 283,281 283,281 284,188 0.3 %
Total 1,373,260 1,425,736 1,411,607 1,385,134 1,357,829 (2.0)%
Object/Type
33 Intergovernmental 1,316,738 1,384,865 1,388,935 1,388,935 1,412,509 1.7 %
36 Miscellaneous Revenues 299 294 300 300 300 —0/0
Total 1,317,037 1,385,159 1,389,235 1,389,235 1,412,809 1.7 %
Fund Balance
Beginning Balance 203,162 146,939 106,362 106,362 110,463 3.9 %
Revenues less Expenditures (56,223) (40,577) (22,372) 4,101 54,980 n/a
Ending Balance $ 146,939 $ 106,362 $ 83,990 $ 110,463 $ 165,443 49.8 %
2019 City of Yakima Budget - 215
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 937,544 $ 899,407 $ 889,017 $ 862,545 $ 824,805 (4.4)%
200 Personnel Benefits 225,882 242,650 239,309 239,309 248,836 4.0 %
Sub -Total Salaries & Benefits 1,163,426 1,142,057 1,128,326 1,101,854 1,073,641 (2.6)%
300 Operating Supplies 78,230 41,912 72,000 72,000 72,000 -0/0
400 Professional Services & Charges 31,603 41,767 36,281 36,281 37,188 2.5 %
Transfers 100,000 200,000 175,000 175,000 175,000 -0/0
Total Expenditures $ 1,373,259 $ 1,425,736 $ 1,411,607 $ 1,385,135 $ 1,357,829 (2.0)%
EXPLANATORY NARRATIVE
Fire Suppression & EMS - 322
This function professionally and expeditiously controls and mitigates incidents resulting from fires, medical
emergencies, natural and man-made disasters, hazardous materials incidents, and other related incidents; to
minimize suffering and loss of life and property; and to protect the environment.
Account 12 Overtime - Overtime is primarily due to manpower shortages.
Account 13 Special Pay - This account funds special pays which include differentials for Self Contained Breathing
Apparatus (SCBA) repair technicians, Technical Rescue Team members, Shift Fire Investigators, and Hazard
Materials Technicians; as well as emergency call back of off-duty personnel during large scale incidents.
322 Fire Suppression & EMS
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 796,823 $ 806,876 $ 796,489 $ 765,016 $ 726,793 (5.0)%
12 Overtime 95,832 55,639 50,000 50,000 65,000 30.0 %
13 Special Pay 13,613 11,978 15,528 15,528 6,013 (61.3)%
14 Retire/Term Cashout 31,276 24,914 27,000 32,000 27,000 (15.6)%
Total 937,544 899,407 889,017 862,544 824,806 (4.4)%
200 Benefits 225,882 242,650 239,309 239,309 248,836 4.0 %
Total Expenditures $ 1,163,426 $ 1,142,057 $ 1,128,326 $ 1,101,853 $ 1,073,642 (2.6)%
Emergency Services - 327
This function provides state required emergency medical training for Emergency Medical Technicians, emergency
medical supplies and technical rescue tools and equipment.
Account 41 Professional Services - This line is for liability insurance.
Transfers Out - This line item supports a capital transfer and a transfer to Public Safety Communications.
216 - 2019 City of Yakima Budget
327 Emergency Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 35,280 $ 30,061 $ 36,000 $ 36,000 $ 37,000 2.8 %
35 Small Tools & Equip 42,950 11,851 36,000 36,000 35,000 (2.8)%
Total 78,230 41,912 72,000 72,000 72,000 -0/0
400 Professional Services & Charges
41 Professional Services 31,603 41,767 36,281 36,281 37,188 2.5 %
Transfers Out 100,000 200,000 100,000 100,000 100,000 -0/0
Vehicle Replacement 75,000 75,000 75,000 -0/0
Total Expenditures $ 209,833 $ 283,679 $ 283,281 $ 283,281 $ 284,188 0.3 %
Revenue
The majority of this revenue comes from the EMS levy, and is calculated by the County Emergency Medical
Department using a multi factor formula. The remaining revenue is generated by interest from investments.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 203,162 $ 146,939 $ 106,362 $ 106,362 $ 110,463 3.9%
33 Intergovernmental 1,316,738 1,384,865 1,388,935 1,388,935 1,412,509 1.7%
36 Miscellaneous Revenues 299 294 300 300 300 -%
Total $ 1,520,199 $ 1,532,098 $ 1,495,597 $ 1,495,597 $ 1,523,272 1.9%
2019 City of Yakima Budget - 217
FIRE - 2019 BUDGET NARRATIVE
PUBLIC SAFETY COMMUNICATIONS -151/153/154
Fire Chief Aaron Markham
Public Safety Manager Brad Coughenour
DEFINITION
The responsibilities of the communications division are to provide 9-1-1 emergency call answering, public safety
dispatching, records keeping, and support through public safety radio communications for the public safety
departments and user agencies. The goal of the division is to provide quality, efficient, cost-effective emergency
communications and communications support to the citizens and those departments and user agencies.
Function(s): 340, 341, 343, 344, 348, 349, 874 & 875.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1274 Public Safety Communications Manager 1.00 1.00 1.00 1.00
6410 9-1-1 Call Taker 15.00 15.00 15.00 15.00
6412 Public Safety Dispatcher 12.00 12.00 12.00 12.00
6415 Public Safety Comm. Supervisor "' 5.00 6.00 6.00 6.00
17101 Public Safety Asst. Comm. Manager 1.00 1.00 1.00 1.00
18101 Communications Division Office Assistant 1.00 1.00 1.00 1.00
Total Personnel
35.00 36.00 36.00 36.00
(1) One Public Safety Communications Supervisor was added in 2017 to reduce overtime and increase coverage.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
340 Criminal Justice Sales Tax .3% $ 143,772 $ 167,394 $ 177,794 $ 177,794 $ 195,154 9.8 %
341 Communications Operators 1,216,768 1,332,189 1,524,279 1,354,270 1,441,329 6.4 %
343 911 Call Takers Enhanced 1,391,106 1,641,334 1,796,305 1,811,758 2,058,207 13.6 %
344 911 Call Takers Operations 320,650 124,834 180,372 180,372 93,859 (48.0)%
348 911 Call Takers Administration 147,481 160,156 158,762 164,325 178,343 8.5 %
349 Communications Administration 160,698 167,094 174,029 171,160 185,241 8.2 %
874 Debt Service Communications Ctr 4,320 6,495 156,495 156,495 156,495 -0/0
875 Debt Service Communications Ctr 120,850 118,900 121,950 121,950 121,950 -0/0
Total 3,505,645 3,718,396 4,289,986 4,138,124 4,430,578 7.1 %
218 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Object/Type
31 Taxes 174,712 175,678 203,437 206,285 206,285
33 Intergovernmental 2,302,938 3,410,148 3,936,184 3,936,184 3,901,855 (0.9)%
34 Chrgs f/Goods & Svcs 20 80 50 50 50
36 Miscellaneous Revenues 5,073 1,511 1,550 1,550 1,550
Transfers In 1,480,000 200,000 100,000 100,000 100,000
Total 3,962,743 3,787,417 4,241,221 4,244,069 4,209,740
0/0
0/0
0/0
0/0
(0.8)%
Fund Balance
Beginning Balance (361,269) 95,829 164,849 164,849 270,793 64.3 %
Revenues less Expenditures 457,098 69,021 (48,765) 105,945 (220,838) (308.4)%
Ending Balance $ 95,829 $ 164,850 $ 116,084 $ 270,794 $ 49,955 (81.6)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 2,093,347 $ 2,192,596 $ 2,405,224 $ 2,415,667 $ 2,512,235 4.0 %
200 Personnel Benefits 844,489 945,946 1,159,329 981,571 1,140,005 16.1 %
Sub -Total Salaries & Benefits 2,937,836 3,138,542 3,564,553 3,397,238 3,652,240 7.5 %
300 Operating Supplies 11,516 24,823 9,500 9,500 9,700 2.1 %
400 Professional Services & Charges 431,124 429,637 437,488 452,941 490,193 8.2 %
700 Debt Service - Principal 65,000 65,000 220,000 220,000 220,000 -0/0
800 Debt Service - Interest 60,170 60,395 58,445 58,445 55,645 (4.8)%
Total Expenditures $ 3,505,646 $ 3,718,397 $ 4,289,986 $ 4,138,124 $ 4,427,778 7.0 %
EXPLANATORY NARRATIVE
151 is the primary fund group, within 151 SU343, SU344 and SU349 receive funding through the collection of the
E911 excise tax. E911 services are provided through an Interlocal Agreement between Yakima County and the
City of Yakima. The E911 excise tax that is received from the residents in the county provides the division with
the financial resources needed to meet the demands of providing and sustaining E911 services within Yakima
County and the City of Yakima.
154 is the primary fund group and 153 is a revenue fund that is funded through the crime justice tax. Within this
fund there are two service units that support the radio dispatch operations. Fund group 153 has one function that
is resourced from revenue received through the 0.3% Criminal Justice Fund Sales Tax and used directly to fund
two FTE dispatch positions. SU341 and SU349 support police and fire dispatch operations, in addition to general
funds generated through the City of Yakima, this function also receives revenue through dispatch service
contracts from external police and fire protection districts.
2019 City of Yakima Budget - 219
Criminal Justice Sales Tax .3% - 340
SunComm is a cornerstone of the public safety system within the city and county, and, therefore, receives a small
portion of this revenue stream to help offset the cost attributed to support of the criminal justice departments. The
Criminal Justice fund, account 340, is the financial resource used to support two public safety dispatcher positions
that support law enforcement activities. Revenues for these positions are received from the .3% Criminal Justice
Sales tax.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
340 Criminal Justice Sales Tax .3% Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 89,382 $ 98,938 $ 115,190 $ 115,190 $ 118,864 3.2%
12 Overtime 7,484 9,808 9,000 9,000 9,000 -%
13 Special Pay 1,255 407 600 600 600 -%
14 Retire/Term Cashout 2,921 n/a
Total 101,042 109,153 124,790 124,790 128,464 2.9%
200 Benefits 42,731 58,241 53,004 53,004 66,690 25.8%
Total Expenditures $ 143,773 $ 167,394 $ 177,794 $ 177,794 $ 195,154 9.8%
Communications Operations - 341
This function provides support for public safety dispatching for the division and represents over 90% of the costs
associated with public safety dispatching. The partner function is 344, 911 Call -Takers Operations.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
341 Communications Operations Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 711,475 $ 768,700 $ 791,760 $ 791,760 $ 828,530 4.6%
12 Overtime 87,310 114,067 88,000 88,000 88,000 -%
13 Special Pay 14,319 8,529 7,376 7,376 7,562 2.5%
14 Retire/Term Cashout 893 557 29,767 29,767 29,767 -%
Total 813,997 891,853 916,903 916,903 953,859 4.0%
200 Benefits 318,278 363,944 528,519 358,510 406,696 13.4%
300 Operating Supplies
31 Office & Oper Supplies 17 1,500 1,500 1,700 13.3%
32 Fuel 43 17 n/a
35 Small Tools & Equip (600) 501 n/a
Total (557) 535 1,500 1,500 1,700 13.3%
400 Professional Services & Charges
41 Professional Services 25,016 14,832 14,899 14,899 14,899 -%
42 Communications 5,658 3,351 5,232 5,232 5,232 -%
43 Trans & Training 3,300 n/a
45 Rentals & Leases 54,375 54,375 57,225 57,225 58,942 3.0%
Total 85,049 75,858 77,356 77,356 79,073 2.2%
Total Expenditures $ 1,216,767 $ 1,332,190 $ 1,524,278 $ 1,354,269 $ 1,441,328 6.4%
220 - 2019 City of Yakima Budget
9-1-1 Call Takers Enhanced - 343
This function provides 9-1-1 call taking for the public in Yakima County, and is funded through an Interlocal
Agreement (ILA) with Yakima County from the receipt of 9-1-1 Excise Tax revenue. In addition this fund
supports the maintenance for E911 equipment (CPE), recording devices, equipment, and training to perform the
functions of 9-1-1.
Account 12 Overtime - Overtime is primarily due to two factors. The primary factor is that there must be a minimum
number of personnel on duty at any given time to deal with the workload of processing emergency calls. The
second factor is that this is a high stress environment that tends to lead to high turnover (a nationwide issue). With
this turnover, the use of existing personnel is required to meet factor number one.
Account 41 Professional Services - This line item is used when professional assistance is needed, such as instructors. It
also includes Interfund charges for services, such as the City service, data and insurance charges.
343 911 Call Takers Enhanced
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 616,081 $ 749,065 $ 889,659 $ 889,659 $ 990,438 11.3%
12 Overtime 83,407 110,538 80,000 80,000 80,000 -%
13 Special Pay 7,509 7,782 7,886 7,886 8,235 4.4%
14 Retire/Term Cashout 5,816 28,597 9,236 9,236 9,236 -%
Total 712,813 895,982 986,781 986,781 1,087,909 10.2%
200 Benefits 333,364 374,223 448,792 448,792 558,578 24.5%
300 Operating Supplies
31 Office & Oper Supplies 4,608 5,089 3,000 3,000 3,000 -%
35 Small Tools & Equip 4,841 18,567 5,000 5,000 5,000 -%
Total 9,449 23,656 8,000 8,000 8,000 -%
400 Professional Services & Charges
41 Professional Services 159,293 190,040 189,221 201,674 235,527 16.8%
42 Communications 95,042 65,391 74,954 74,954 74,954 -%
43 Trans & Training 27,231 19,649 24,500 24,500 24,500 -%
48 Repairs & Maintenance 45,297 53,640 56,057 56,057 57,739 3.0%
49 Miscellaneous 8,617 18,752 8,000 11,000 11,000 -%
Total 335,480 347,472 352,732 368,185 403,720 9.7%
Total Expenditures $ 1,391,106 $ 1,641,333 $ 1,796,305 $ 1,811,758 $ 2,058,207 13.6%
9-1-1 Call Takers Operations - 344
Function 344 is the funding support that provides 7% of the salary and benefits to 13 public safety communication
dispatch, including three of the six shift supervisor positions. The revenue to support SU344 is received from the
E911 Tax Revenue that is passed from the county to the city through an annual Interlocal Agreement.
Account 12 Overtime - Overtime is primarily due to two factors. The primary factor is that there must be a minimum
number of personnel on duty at any given time to deal with the workload of processing emergency calls. The
second factor is that this is a high stress environment that tends to lead to high turnover (a nationwide issue).
2019 City of Yakima Budget - 221
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
344 911 Call Takers Operations Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 197,340 $ 40,827 $ 102,589 $ 102,589 $ 44,524 (56.6)%
12 Overtime 32,372 6,552 25,000 25,000 25,000 -0/0
13 Special Pay 2,405 655 1,630 1,630 1,637 0.4 %
14 Retire/Term Cashout 67 42 n/a
Total 232,184 48,076 129,219 129,219 71,161 (44.9)%
200 Benefits 88,466 76,758 51,152 51,152 22,699 (55.6)%
Total Expenditures $ 320,650 $ 124,834 $ 180,371 $ 180,371 $ 93,860 (48.0)%
9-1-1 Call Takers Administration - 348
This function manages 50% of the salary, wages, and benefits for the two management positions and administrative
position assigned to the division and is funded from an Interfund transfer from the telephone utility tax, Emergency
Services Fund and dispatching fees from contracted agencies.
348 911 Call Takers Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 116,609 $ 122,091 $ 123,765 $ 124,208 $ 129,171 4.0%
12 Overtime 46 1,674 - 5,000 6,500 30.0%
Total 116,655 123,765 123,765 129,208 135,671 5.0%
200 Benefits 30,825 36,391 34,997 35,117 42,672 21.5%
Total Expenditures $ 147,480 $ 160,156 $ 158,762 $ 164,325 $ 178,343 8.5%
Communications Administration - 349
This function manages 50% of the salary, wages, and benefits for the two management positions and one
administrative position assigned to the division and is funded from an Interfund transfer from the E911 tax.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
349 Communications Administration Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 116,609 $ 122,091 $ 123,765 $ 123,765 $ 129,171 4.4%
12 Overtime 46 1,674 - 5,000 6,000 20.0%
Total 116,655 123,765 123,765 128,765 135,171 5.0%
200 Benefits 30,824 36,390 42,864 34,995 42,670 21.9%
300 Operating Supplies
31 Office & Oper Supplies 2,623 632 n/a
400 Professional Services & Charges
41 Professional Services 3,290 431 500 500 500 -%
42 Communications 2,383 1,854 1,900 1,900 1,900 -%
43 Trans & Training 2,649 3,693 5,000 5,000 5,000 -%
49 Miscellaneous 2,273 328 n/a
Total 10,595 6,306 7,400 7,400 7,400 -%
Total Expenditures $ 160,697 $ 167,093 $ 174,029 $ 171,160 $ 185,241 8.2%
222 - 2019 City of Yakima Budget
Communications Center Debt Service - 874/875
This function contains the 911 contribution to the debt services on the construction costs of the new 911 /Dispatch
center being built in the County -owned Restitution Center Bldg. Yakima County has bonded this project, 50% of
the debt was financed through the direct use of County E911 funds.
874/5 Comm Center Debt Service
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
700 Debt Services Communications Ctr $ 65,000 $ 65,000 $ 220,000 $ 220,000 $ 220,000
800 Debt Services Communications Ctr 60,170 60,395 58,445 58,445 58,445
Total Expenditures $ 125,170 $ 125,395 $ 278,445 $ 278,445 $ 278,445
Revenue
This funds revenue comes from the 911 Excise tax, an allocation of the .3% Criminal Justice Sales tax, dispatch
service contracts with other agencies, interest, an interfund loan to pay for the one-time costs associated with
preparing the new facility for operations and transfers from Emergency Services (150) and General Fund.
0/0
%
%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ (361,269) $ 95,829 $ 164,849 $ 164,849 $ 270,793 64.3 %
31 Taxes 174,712 175,678 203,437 206,285 206,285 -0/0
33 Intergovernmental 2,302,938 3,410,148 3,936,184 3,936,184 3,901,855 (0.9)%
34 Chrgs f/Goods & Svcs 20 80 50 50 50 -0/0
36 Miscellaneous Revenues 5,073 1,511 1,550 1,550 1,550 -0/0
Transfers In 1,480,000 200,000 100,000 100,000 100,000 -0/0
Total $ 3,601,474 $ 3,883,246 $ 4,406,070 $ 4,408,918 $ 4,480,533 1.6 %
2019 City of Yakima Budget - 223
FIRE - 2019 BUDGET NARRATIVE
FIRE CAPITAL - 332
Fire Chief Aaron Markham
DEFINITION
The Fire Capital Reserve account is made up of funds from various sources, some of which have restricted
allowable expenditures of the funds.
Function(s): 322, 331 & 874.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
322 Fire Suppression & EMS $ 743,501 $ 1,145,566 $ 30,000 $ 30,000 $ 30,000 -0/0
331 Fire Suppression Facilities 56,797 35,978 50,000 50,000 50,000 -0/0
874 Debt Service 7,982 n/a
Total 800,298 1,189,526 80,000 80,000 80,000 -0/0
Obj ect/Type
33 Intergovernmental 27,553 28,000 28,000 28,000 -0/0
34 Chrgs f/Goods & Svcs 133,497 55,000 40,000 40,000 40,000 -0/0
36 Miscellaneous Revenues 1,049 37,245 75,000 75,035 75,000 -0/0
39 Other Financing Sources 16,504 1,520,000 1,520,000 20,000 (98.7)%
Transfers In 600,000 - n/a
Total 778,603 92,245 1,663,000 1,663,035 163,000 (90.2)%
Fund Balance
Beginning Balance 36,925 15,230 (1,082,051) (1,082,051) 500,984 (146.3)%
Revenues less Expenditures (21,695) (1,097,281) 1,583,000 1,583,035 83,000 (94.8)%
Ending Balance $ 15,230 $ (1,082,051) $ 500,949 $ 500,984 $ 583,984 16.6 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 86,812 $ 93,747 $ 30,000 $ 30,000 $ 30,000 -%
400 Professional Services & Charges 56,797 38,791 50,000 50,000 50,000 -%
600 Capital Projects 656,689 1,049,006 n/a
800 Debt Service - Interest 7,982 n/a
Total Expenditures $ 800,298 $ 1,189,526 $ 80,000 $ 80,000 $ 80,000 -%
224 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Fire Suppression & EMS - 322
These expenditures are the costs associated with the purchase and equipping of fire apparatus.
322 Fire Suppression & EMS
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 8,927 $ 18,340 $ 5,000 $ 10,000 $ 5,000 (50.0)%
35 Small Tools & Equip 77,885 75,407 25,000 20,000 25,000 25.0 %
Total 86,812 93,747 30,000 30,000 30,000 —0/0
400 Professional Services & Charges
48 Repairs & Maintenance 2,813 n/a
600 Capital Outlay
64 Machinery & Equipment 135,445 1,049,006 n/a
65 Construction Projects 521,244 n/a
Total 656,689 1,049,006 n/a
Total Expenditures $ 743,501 $ 1,145,566 $ 30,000 $ 30,000 $ 30,000 —0/0
Fire Suppression Facilities - 331
Suppression Facilities supports repair and maintenance of the fire stations.
331 Fire Suppression Facilities
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
48 Repairs & Maintenance $ 56,797 $ 35,978 $ 50,000 $ 50,000 $ 50,000
Fire Interfund Loan - 874
This loan assisted with the acquisition of two Fire trucks in 2017.
874 Fire Interfund Loan
%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
800 Debt Service Int/Other
— $ 7,982 $ — $ $ n/a
Revenue
Revenues consist mainly of reimbursements from other agencies (i.e. the City's contract with Fire District #10),
facility rental, replacement monies and the proceeds of long term debt.
2019 City of Yakima Budget - 225
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 36,925 $ 15,230 $ (1,082,051) $ (1,082,051) $ 500,984 (146.3)%
33 Intergovernmental 27,553 28,000 28,000 28,000 —0/0
34 Chrgs f/Goods & Svcs 133,497 55,000 40,000 40,000 40,000 —0/0
36 Miscellaneous Revenues 1,049 37,245 75,000 75,035 75,000 —0/0
39 Other Financing Sources 16,504 1,520,000 1,520,000 20,000 (98.7)%
Transfers In 600,000 — n/a
Total $ 815,528 $ 107,475 $ 580,949 $ 580,984 $ 663,984 14.3 %
226 - 2019 City of Yakima Budget
AIRPORT
Title Function*/Fund
Airport Operating 421
Airport FAA 422
* General Fund Department
2019 City of Yakima Budget - 227
AIRPORT
Organizational Chart as of January 1, 2019
R. PETERSON
Director of Yakima Air Terminal
7.00 Positions
K. YALOVICH
Administrative
Assistant
D. ALLINGER
Operations &
penance Manager
BUILDING AIRFIELD
MAINTENANCE MAINTENANCE
1.00 Positions 4.00 Positions
Building Maintenance Airfield Inspections
Plumbing/Electrical Snow Removal
Landscaping & Vegetation
Vegetation Management
Management Airfield Painting
Snow Removal Sign Replacement
Interior/Exterior Electrical Work
Painting FAA Recurrent
HVAC Training
Terminal Security/ Equipment Repairs
Access Control System Emergency
Coordination
Wildlife I\-lanagemen
Heavy Equipment
Operation
228 - 2019 City of Yakima Budget
YAKIMA AIRPORT - 2019 BUDGET NARRATIVE
AIRPORT OPERATING - 421
Air Terminal Manager Robert Peterson
DEFINITION
The Yakima Air Terminal -McAllister Field is an economic engine for the City and County of Yakima. In 2012,
WSDOT Aviation conducted an Economic Impact Study, of which indicated the airport produces approximately
858 jobs and has an estimated $43,200,000 regional impact from airport businesses. Additionally, visitors
arriving at the airport provide an estimated regional impact of $11,522,200 through local spending.
Alaska Airlines provides daily airline service to Seattle -Tacoma International Airport while Sun Country and
Swift Air provides airline charters to casino destinations in Nevada. The airport receives approximately 74,000
passenger enplanements annually, and the Airport Master Plan update forecasts show passenger enplanements
will increase over the twenty-year planning period. FedEx and United Parcel Service utilize the airport to
provide overnight package deliveries to meet local companies shipping demands. The terminal also provides
space for three rental car facilities, which are conveniently located adjacent to the baggage claim area. Hertz,
Avis, and Budget rental car companies offer easy access to vehicles, which are parked just East of the terminal
building.
Primary services provided by this department include:
• Airport Management and Administration
• Airfield and Terminal Maintenance
• Snow Removal Operations
• Airport Operations
• Hazardous Wildlife Management
• Airport Security
• Heavy Equipment Operations and Repairs
• Airfield Construction Management
• Airport Security and Badging
• Landscaping and Janitorial Services
The Yakima Air Terminal -McAllister Field is a Federal Aviation Administration (FAA) Part 139 certificated
airport with its primary runway (Runway 09/27) classified as an Airport Reference Code (ARC) C -III. Runway
09/27 is able to accommodate a Boeing 737-800 aircraft or similar. The airport is equipped with Airport Rescue
and Fire Fighting (ARFF) capabilities maintained at an ARFF Index B upgradable to Index C upon request. The
primary runway is 7,604 feet long by 150 feet wide and is equipped with a Precision Approach Instrument
Landing System, which accommodates aircraft operations in adverse weather conditions. The secondary
runway (Runway 4/22) is 3,835 feet long by 150 feet wide and will accommodate smaller aircraft operations
during times when the primary runway is not available. Both runways have parallel taxiways that measure the
full length of each runway with connecting taxiways located at strategic points. The Yakima Air Terminal
experiences approximately 37,000 aircraft operations per year, of which 1,934 are air carrier operations.
The Yakima Air Terminal -McAllister Field has a variety of pilot services to include an Automated Weather
Observation System, which provides critical weather information located at the airport. In conjunction with this
service, the airport has an Air Traffic Control Tower (ATCT) operated by Serco under a contract with the Federal
Aviation Administration.
2019 City of Yakima Budget - 229
The Yakima Air Terminal -McAllister Field is home to many local businesses, which range from aircraft servicing
to General Aviation and Light Sport Aircraft production. These aircraft services include McAllister Museum of
Aviation, McCormick Air Center a full service Fixed Based Operator, Aircraft Hangars, Generation Jets, Cub
Crafters, Airlift NW Medivac Services, Civil Air Patrol, and Yakima Aerosport.
Function(s): 281, 282, 283, 284 & 286
PERFORMANCE STATISTICS
(1) Rental Car gross revenues - Yakima Air Terminal receives 10%.
(2) Fuel in gallons per year - Yakima Air Terminal charges .090 per gallon.
(3) Parking represent revenues to Yakima Air Terminal, not gross.
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
1175 Director of Yakima Air Terminal 1.00 1.00 1.00 1.00
1212 Airport Operation & Maintenance Manager "' 0.00 1.00 1.00 1.00
8910 Airport Maintenance Specialist 5.00 5.00 5.00 5.00
11610 Admin Assistant for Yakima Air Terminal 1.00 1.00 1.00 1.00
Total Personnel `2'
7.00 8.00 8.00 8.00
(1) Airport Operation & Maintenance Manageradded in 2017 to address insufficient staffing levels.
(2) The Airport funds .05 FTE in City Management (102).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
281 Airfield $ 505,297 $ 523,098 $ 516,356 $ 539,516 $ 587,945 9.0 %
282 Air Terminal 213,793 192,638 190,320 195,464 201,755 3.2 %
283 Commercial 8,364 8,430 10,100 27,200 8,000 (70.6)%
284 Security 3,752 2,183 2,500 2,600 2,500 (3.8)%
286 Administration 377,718 510,039 558,903 558,744 590,226 5.6 %
Total 1,108,924 1,236,388 1,278,179 1,323,524 1,390,426 5.1 %
230 - 2019 City of Yakima Budget
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Car Rentals "'
$ 1,049,468
$ 1,248,749
$ 1,292,472
$ 1,305,000
Passengers - Departing
73,378
73,082
74,000
75,000
Passengers - Arriving
70,701
71,220
72,000
73,000
Aviation Fuel `2'
$ 464,318
$ 507,266
$ 516,282
$ 525,000
Aircraft Landings
$ 35,921
$ 36,000
$ 37,000
$ 38,000
Vehicle Parking (')
$ 270,096
$ 278,643
$ 310,000
$ 315,000
(1) Rental Car gross revenues - Yakima Air Terminal receives 10%.
(2) Fuel in gallons per year - Yakima Air Terminal charges .090 per gallon.
(3) Parking represent revenues to Yakima Air Terminal, not gross.
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
1175 Director of Yakima Air Terminal 1.00 1.00 1.00 1.00
1212 Airport Operation & Maintenance Manager "' 0.00 1.00 1.00 1.00
8910 Airport Maintenance Specialist 5.00 5.00 5.00 5.00
11610 Admin Assistant for Yakima Air Terminal 1.00 1.00 1.00 1.00
Total Personnel `2'
7.00 8.00 8.00 8.00
(1) Airport Operation & Maintenance Manageradded in 2017 to address insufficient staffing levels.
(2) The Airport funds .05 FTE in City Management (102).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
281 Airfield $ 505,297 $ 523,098 $ 516,356 $ 539,516 $ 587,945 9.0 %
282 Air Terminal 213,793 192,638 190,320 195,464 201,755 3.2 %
283 Commercial 8,364 8,430 10,100 27,200 8,000 (70.6)%
284 Security 3,752 2,183 2,500 2,600 2,500 (3.8)%
286 Administration 377,718 510,039 558,903 558,744 590,226 5.6 %
Total 1,108,924 1,236,388 1,278,179 1,323,524 1,390,426 5.1 %
230 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Object/Type
31 Taxes 6,606 24,410 14,000 14,000 14,000 -0/0
34 Chrgs f/Goods & Svcs 233,220 211,248 226,500 229,300 239,770 4.6 %
36 Miscellaneous Revenues 848,030 939,460 990,879 1,025,127 1,067,795 4.2 %
39 Other Financing Sources 20,604 60,600 n/a
Transfers In 20,000 40,000 70,000 75,000 7.1 %
Total 1,108,460 1,195,118 1,271,379 1,399,027 1,396,565 (0.2)%
Fund Balance
Beginning Balance 46,313 45,849 4,578 4,578 80,082 n/a
Revenues less Expenditures (464) (41,270) (6,800) 75,503 6,139 (91.9)%
Ending Balance $ 45,849 $ 4,579 $ (2,222) $ 80,081 $ 86,221 7.7 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 503,486 $ 547,655 $ 628,087 $ 596,920 $ 660,626 10.7 %
200 Personnel Benefits 178,871 222,325 230,449 236,401 256,598 8.5 %
Sub -Total Salaries & Benefits 682,357 769,980 858,536 833,321 917,224 10.1 %
300 Operating Supplies 58,945 51,889 49,000 84,200 77,500 (8.0)%
400 Professional Services & Charges 332,877 349,983 325,642 344,087 325,702 (5.3)%
600 Capital Projects 34,743 54,536 45,000 61,915 70,000 13.1 %
Transfers 10,000 n/a
Total Expenditures $ 1,108,922 $ 1,236,388 $ 1,278,178 $ 1,323,523 $ 1,390,426 5.1 %
EXPLANATORY NARRATIVE
Airfield - 281
Expenditures consist of costs associated with maintaining the airfield as outlined under Federal Aviation
Regulations (FAR) to maintain the safety of aircraft operations.
Account 12 Overtime - This account is to pay for any overtime incurred to perform maintenance functions outside the
regular scheduled 40 -hour workweek. Overtime and specialty pay are allocated to ensure adequate staffing is
present during emergency responses, inclement weather for snow removal operations, after hour call -ins for
maintenance repairs, and Capital Improvement Project (CIP) oversight.
Account 47 Public Utility Services - This account is to pay for the utility costs associated with furnishing the airfield
with lighted Aprons, Taxiways, and Runways lights and signs as required in the Federal Aviation Regulations. This
account also provides some tenants on the airport with electricity, which is then reimbursed through invoicing
tenants for their monthly usage.
2019 City of Yakima Budget - 231
Account 64 Machinery and Equipment - This account is used to pay for replacement vehicles and in 2019, an upgrade
the security system in the terminal building.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
281 Airfield Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 206,023 $ 216,070 $ 240,012 $ 224,203 $ 251,510 12.2 %
12 Overtime 19,178 7,617 11,000 3,500 10,000 185.7 %
13 Special Pay 5,712 4,394 7,200 2,500 6,200 148.0 %
14 Retire/Term Cashout 1,000 1,000 1,000 -0/0
Total 230,913 228,081 259,212 231,203 268,710 16.2 %
200 Benefits 96,885 105,047 107,444 107,444 115,735 7.7 %
300 Operating Supplies
31 Office & Oper Supplies 20,572 14,872 12,000 49,500 38,000 (23.2)%
32 Fuel 24,987 24,804 22,000 22,000 24,000 9.1 %
35 Small Tools & Equip 234 251 1,000 600 1,000 66.7 %
Total 45,793 39,927 35,000 72,100 63,000 (12.6)%
400 Professional Services & Charges
41 Professional Services 4,473 3,512 4,000 2,500 3,000 20.0 %
47 Public Utility Services 60,616 56,030 49,700 44,500 52,500 18.0 %
48 Repairs & Maintenance 31,697 25,966 16,000 19,854 15,000 (24.4)%
49 Miscellaneous 176 - n/a
Total 96,962 85,508 69,700 66,854 70,500 5.5 %
600 Capital Outlay
64 Machinery & Equipment 34,743 54,536 45,000 61,915 70,000 13.1 %
Vehicle Replacement 10,000 n/a
Total Expenditures $ 505,296 $ 523,099 $ 516,356 $ 539,516 $ 587,945 9.0 %
Air Terminal - 282
Expenditures include of a variety of costs associated with maintaining the terminal as passengers and tenants
traverse the facilities. These items include electrical power, natural gas, water, wastewater, supplies to properly
stock public restrooms, television, and professional services to ensure preventative maintenance is upheld.
282 Air Terminal
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 98,034 $ 81,599 $ 80,367 $ 80,367 $ 84,111 4.7 %
12 Overtime 595 1,083 1,000 500 1,000 100.0 %
13 Special Pay 690 885 1,500 500 1,500 200.0 %
14 Retire/Term Cashout 1,412 1,316 1,300 1,342 1,300 (3.1)%
Total 100,731 84,883 84,167 82,709 87,911 6.3 %
200 Benefits 32,605 35,746 28,802 34,754 38,395 10.5 %
232 - 2019 City of Yakima Budget
282 Air Terminal
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 8,366 7,824 9,000 8,000 9,500 18.8 %
35 Small Tools & Equip 518 349 500 500 500 -0/0
Total 8,884 8,173 9,500 8,500 10,000 17.6 %
400 Professional Services & Charges
41 Professional Services 7,406 8,089 5,000 10,000 5,000 (50.0)%
42 Communications 3,220 3,315 2,400 3,100 2,400 (22.6)%
47 Public Utility Services 46,566 52,356 54,700 54,000 53,800 (0.4)%
48 Repairs & Maintenance 14,381 77 5,000 2,000 3,500 75.0 %
49 Miscellaneous 750 400 750 87.5 %
Total 71,573 63,837 67,850 69,500 65,450 (5.8)%
Total Expenditures $ 213,793 $ 192,639 $ 190,319 $ 195,463 $ 201,756 3.2 %
Commercial - 283
Expenditures consist of the maintenance of airport owned buildings, which may require parts and equipment to
complete any maintenance repairs. Many of these buildings are leased to tenants and repairs would fall outside the
lessee's obligations. Also included is the water usage for the airport administration building as well as the refuse
dumpsters located at the administration office and the maintenance shop.
283 Commercial
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
47 Public Utility Services
$ 8,364 $ 8,430 $ 10,100 $ 7,200 $ 8,000 11.1 %
Security - 284
This function provides the processing of airport security badges. As outlined in the Transportation Security
Administration (TSA) regulations, commercial service airports are required to restrict access to the Air Operations
Area (AOA) or any surface inside the airport's primary security perimeter fence. To perform this function the
airport has set up a system which requires all personnel who wish access to the AOA to be appropriately badged.
This process requires a security background check, which when cleared through the system, allows an airport
security badge to be issued. TSA regulations require specific types of badges be renewed within a set time frame.
284 Security
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 3,752 $ 2,183 $ 2,500 $ 2,100 $ 2,500 19.0 %
400 Professional Services & Charges
41 Professional Services 500 (100.0)%
Total Expenditures $ 3,752 $ 2,183 $ 2,500 $ 2,600 $ 2,500 (3.8)%
2019 City of Yakima Budget - 233
Administration - 286
This function consists of expenses associated with the airport administration office. It provides the airport with the
appropriate supplies and office equipment to administer the management functions required to operate the airport.
Some of these functions include cellular phones for on call emergency responses at the airport, local advertisements
for bidding of government services, professional services not covered under the Airport Improvement Program,
travel to/from professional conferences and meetings, and minor repairs/maintenance. City services are also
provided here, which includes the airport's Financial, Legal, Human Resources, and Information Technology
services.
Account 41 Professional Services - This account is to pay for miscellaneous professional services that may not be
covered under the Airport Improvement Program. This may include any legal fees, advertisements, maintenance or
repairs, internal charges for city administrative services and risk management (i.e. the insurance program). In
addition to the items above this account covers the airports property insurance, which includes buildings, aircraft
hangars, vehicles, equipment, and supplies owned by the City. These items illustrate a slight increase due to an
adjustment for City services billed to the airport and anticipated property/general liability insurance.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
286 Administration Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 167,245 $ 229,352 $ 277,708 $ 277,708 $ 297,005 6.9 %
12 Overtime 147 n/a
13 Special Pay 584 876 2,000 500 2,000 300.0 %
14 Retire/Term Cashout 3,866 4,465 5,000 4,800 5,000 4.2 %
Total 171,842 234,693 284,708 283,008 304,005 7.4 %
200 Benefits 49,381 81,533 94,203 94,203 102,468 8.8 %
300 Operating Supplies
31 Office & Oper Supplies 691 852 1,000 1,000 1,000 -0/0
35 Small Tools & Equip (174) 752 1,000 500 1,000 100.0 %
Total 517 1,604 2,000 1,500 2,000 33.3 %
400 Professional Services & Charges
41 Professional Services 141,264 173,255 163,590 165,090 167,050 1.2 %
42 Communications 4,277 4,366 3,902 4,443 4,202 (5.4)%
43 Trans & Training 1,105 2,549 4,000 4,000 4,000 -0/0
44 Taxes & Assessments 3,494 1,318 n/a
48 Repairs & Maintenance 182 n/a
49 Miscellaneous 5,838 10,539 6,500 6,500 6,500 -0/0
Total 155,978 192,209 177,992 180,033 181,752 1.0 %
Total Expenditures $ 377,718 $ 510,039 $ 558,903 $ 558,744 $ 590,225 5.6 %
Revenue
Revenue consists of reimbursement for utility services, fuel flowage fees, landing fees, interest, and tenant rents and
leases.
234 - 2019 City of Yakima Budget
2018 2018 2019 % Cling
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 46,313 $ 45,849 $ 4,578 $ 4,578 $ 80,082 n/a
31 Taxes 6,606 24,410 14,000 14,000 14,000 —%
34 Chrgs f/Goods & Svcs 233,220 211,248 226,500 229,300 239,770 4.6%
36 Miscellaneous Revenues 848,030 939,460 990,879 1,025,127 1,067,795 4.2%
39 Other Financing Sources 20,604 60,600 n/a
Transfers In 20,000 40,000 70,000 75,000 7.1%
Total $ 1,154,773 $ 1,240,967 $ 1,275,957 $ 1,403,605 $ 1,476,647 5.2%
2019 City of Yakima Budget - 235
YAKIMA AIRPORT - 2019 BUDGET NARRATIVE
AIRPORT FAA - 422
Air Terminal Manager Robert Peterson
DEFINITION
This fund is used for expenditures that are required for the purpose of moderate level replacement, capital repair, or
capital improvements to the Airport.
Function(s): 291.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
291 Capital Improvement $ 9,517,393 $ 1,190,622 $ 3,884,193 $ 2,624,193 $ 4,810,000 83.3 %
Obj ect/Type
33 Intergovernmental 8,905,894 1,077,187 4,464,193 2,268,533 4,710,000 107.6 %
34 Chrgs f/Goods & Svcs 263,022 277,072 255,000 277,000 277,000 —0/0
36 Miscellaneous Revenues 183 228 150 200 150 (25.0)%
37 Prop & Trust Gains 83 n/a
39 Other Financing Sources 3,446 (100.0)%
Total 9,169,182 1,354,487 4,719,343 2,549,179 4,987,150 95.6 %
Fund Balance
Beginning Balance 829,209 480,998 644,863 644,863 569,849 (11.6)%
Revenues less Expenditures (348,211) 163,865 835,150 (75,014) 177,150 (336.2)%
Ending Balance $ 480,998 $ 644,863 $ 1,480,013 $ 569,849 $ 746,999 31.1 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ $ 1,253 $ — $ 107,000 $ 100,000 (6.5)%
600 Capital Projects 9,517,393 1,189,369 3,884,193 2,517,193 4,710,000 87.1 %
Total Expenditures $ 9,517,393 $ 1,190,622 $ 3,884,193 $ 2,624,193 $ 4,810,000 83.3 %
236 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Capital Improvement - 291
The Yakima Air Terminal is an integral part of the City's transportation system and economic development
infrastructure. The airport continues to see growth in a variety of areas to include passengers utilizing airline
service, cargo operations and the need for additional hangar development. The airport administration in
conjunction with the Federal Aviation Administration have identified the following capital improvements projects
for 2019.
Aircraft Rescue and Fire Fighting Equipment
In 2015 City Council adopted the Airport Master Plan where it identified a variety of capital improvements projects
to meet the growth of the aviation community in Yakima. One project that was identified is to replace the airport's
primary Aircraft Rescue and Fire Fighting (ARFF) apparatus. The apparatus being replaced is a 2005 Oshkosh
Striker, of which was put into service in June 2005. This apparatus is starting to witness a variety of maintenance
concerns and is required to be operational 365 days a year in order to meet Federal Aviation Administration safety
requirements for airports who receive commercial airliners.
The airport's engineer will work closely with the Yakima Fire Department, Federal Aviation Administration (FAA),
and airport management to design an apparatus that meets airline safety standards and future demands of the
aviation industry. Once the FAA approves the design report, the airport will coordinate with the Purchasing
Department to go out for competitive bid to acquire the apparatus. Estimated delivery date will be Summer 2020,
where the new apparatus would be utilized as the primary response vehicle and the 2005 Oshkosh Striker would
revert to the standby response vehicle.
Funding sources for both projects will be 90 percent through a Federal Aviation Administration grant and remaining
10 percent from a Passenger Facility Charge.
The Yakima Air Terminal -McAllister Field encompasses approximately 5,573,055 square feet of asphalt to
accommodate aircraft operations and land side parking. Through the Airport's Master Plan Update, of which
was adopted by City Council 2015, it identifies through a Pavement Condition Index specific areas of asphalt
that requires rehabilitation. The West General Aviation Apron is identified on the airport's Capital
Improvement Plan to be rehabilitated to meet Federal Aviation Administration safety standards. This apron is
utilized by general and cooperate aviation; commercial airlines, military aircraft, and any aircraft diversions
due to inclement weather at Seattle -Tacoma International Airport and accommodate commercial airlines.
Funding for the West General Aviation apron will be a grant from the Federal Aviation Administration and
Passenger Facility Charges.
Runway 9/27 High Intensity Runway Edge Lights and Crackseal (Design)
In 2015, City Council adopted the Airport Master Plan where it identified a variety of capital improvements projects
to meet the growth of the aviation industry. One improvement project identified is the replacement of the airport's
High Intensity Runway Edge Lighting (HIRL) system. The HIRL system along Runway 9/27 are required during
inclement weather as well as hours of darkness to allow Alaska Airlines, corporate, and general aviation aircraft to
operate at the airport. Based on the Federal Aviation Administration (FAA) guidelines, it's recommended the
airport replace the HIRL system as it approaches the end of its useful life.
Additionally, Runway 9/27 was rehabilitated with new asphalt and markings in 2010 and is starting to witness
longitudinal cracking in the surface. In order to preserve the airport's most valuable asset (its runway pavement),
the airport will crack and fog seal the pavement during the replacement of the runway HIRL system. This will
extend the pavement life expectancy by 20 percent or roughly 7 years, of which ultimately reduces the City's cost of
maintenance. The airport's engineer will work closely with the FAA and airport management to develop
engineered drawings in 2019 and conduct construction activities during summer 2020.
Funding sources for both projects will be 90 percent through a Federal Aviation Administration grant and
remaining 10 percent from a Passenger Facility Charge.
2019 City of Yakima Budget - 237
291 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ $ 1,253 $ $ — $ n/a
49 Miscellaneous 107,000 100,000 (6.5)%
Total 1,253 107,000 100,000 n/a
600 Capital Outlay
62 Buildings 100,000 100,000 — (100.0)%
63 Impr Other Than Bldg 200,000 340,000
64 Machinery & Equipment 1,824,193 736,406 1,300,000 76.5 %
65 Construction Projects 9,517,393 1,189,369 1,960,000 1,480,787 3,070,000 107.3 %
Total 9,517,393 1,189,369 3,884,193 2,517,193 4,710,000 87.1 %
Total Expenditures $ 9,517,393 $ 1,190,622 $ 3,884,193 $ 2,624,193 $ 4,810,000 83.3 %
Revenue
Revenues consist of a series of grants, which were obtained from the Federal Aviation Administration under the
Airport Improvement Program. Since the Yakima Air Terminal is part of the National Plan of Integrated Airport
System (NPIAS) and receives commercial airline service, the airport is eligible to receive Federal grants under the
AIP program. Through yearly collection of entitlements and the request for discretionary funds, the airport is able
to secure the necessary Federal grants to help contribute to the overall cost of a variety of Capital Improvement
Projects. Traditionally under this program the FAA will contribute up to 90 percent of the funding required to
construct all improvements and cover design and construction administration fees. The remaining 10 percent is
paid for through the Passenger Facility Charge Program (PFC), which is collected monthly from each passenger
who departs from the airport.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 829,209 $ 480,998 $ 644,863 $ 644,863 $ 569,849 (11.6)%
33 Intergovernmental 8,905,894 1,077,187 4,464,193 2,268,533 4,710,000 107.6 %
34 Chrgs f/Goods & Svcs 263,022 277,072 255,000 277,000 277,000 —0/0
36 Miscellaneous Revenues 183 228 150 200 150 (25.0)%
37 Prop & Trust Gains 83 n/a
39 Other Financing Sources 3,446 (100.0)%
Total $ 9,998,391 $ 1,835,485 $ 5,364,206 $ 3,194,042 $ 5,556,999 74.0
238 - 2019 City of Yakima Budget
PUBLIC WORKS
Title Function*/Fund
Parks and Recreation Operating 131
Parks and Recreation Capital 331
Cemetery Trust 144
Streets 141
Arterial Street Capital 142
Street Capital 344
Public Works Administration 560
Engineering 700*
Public Works Trust (REET 1) 342
Real Estate Excise Tax 2 (REET 2) 343
LID Construction 345
Equipment Rental 551
Environmental 555
City Hall Facility 224*
Transit Operating 462
Transit Capital 464
Refuse 471
UTILITIE S
Wastewater Operating 473
Wastewater Capital Facilities 472
Wastewater Capital Construction 476
Wastewater Capital Project 478
Stormwater Operating 441
Stormwater Capital 442
Water Operating 474
Water Capital 477
Irrigation Operating 475
Irrigation Capital 479
* General Fund Department
2019 City of Yakima Budget - 239
PUBLIC WORKS
Organizational Chart as of January 1, 2019
S. SCHAFER
Director of Public Works
281.15 Positions
D. NAVARETTE
Public Works
Office Assistant
VACANT
Safety & Training
Officer
K. WILKINSON
Parks & Recreation
Manager
J. ROSENLUND
Street & Traffic
Operations Manager
PARKS &
RECREATION
23.90 Positions
Irrigation, Development
& Maintenance
Research Grants
Aquatic Programs
Pool Maintenance
Athletics
Youth Programs
Senior Center Operation
Senior Programs
Golf Course Operations
Cemetery Maintenance
Burials
STREETS &
TRAFFIC
32.00 Positions
Street Maintenance
Street Sweeping
Construction & Repairs
Sidewalk/Curb Repair
Snow and Ice Removal
Traffic Engineering
Traffic Signals & Design
Street Signs & Lighting
Street Marking
Traffic Studies/Analysis
Traffic Operatioiv
A. MAXEY
Transit
Manager
R. WONNER
Fleet & Facilities
Manager
TRANISIT
SERVICES
53.30 Positions
Fixed -route Bus System
ADA Eligibility
Dial -a -Ride
Dispatch
Equipment Servicing
Project Planning
Grants, and Projects
arketing/ Programming
Vanpool Program
Commute Trip Reduction
Contract Administration
Cus,tomer Relations
M. PRICE
Wastewater /
Stormwater Manager
WASTEWATER
DIVISION
71.20 Positions
Wastewater Treatment
Collection System
Food Processing
Collection and Treatmen
Biosolids Recycling
Industrial Pre-treatment
Facilities Operations
and Construction
Stormwater
Surface Drainage
Stormwater Collection
D. BROWN
Water/Irrigation
Manager
WATER/IRRIGATION
DIVISION
37.00 Positions
Fire Suppression
Water Supply,
Domestic Water,
Sr Distribution System
Operations, Maintenance
and Administration
Water System
Improvements (CIP)
Irrigation System
Operation and
Maintenance
Irrigation System
Improvements (Cif)
. ZAMMARCHI
Solid waste &
Recvcling Manager
SOLID
WASTE
24.00 Positions
Refuse and Recycling
Residential Collections
Bin Collections
Yard Waste Collections
Special Hauls
Cart/Bin Delivery and
Removal
Cart/Bin Maintenance
Fall Leaf Program
Special Event Recycling
EQUIPMENT
RENTAL
13.00 Positions
Equipment Rental
and Replacement
Environmental Fund
Equipment Maintenance
Shop Operation &
Maintenance
Equipment Specifications
Auto Parts Inventory
Facility Maintenance
Public Works Facility
Transit Center
CITY HALL
FACILITY
2.0 Positions,
ENGINEERING
DIVISION
7.75 Positions,
Contract Plans,
Specifications, Estimates,
Inspection & Testing for
Municipal Projects
Contract Administration
State and Federal Grant
Application Processing
Right -of -Way -Acquisition
LID Administration
ADMINISTRATIVE
SUPPORT SERVICES
7.0 Positions
240 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
PARKS & RECREATION -131
GENERAL GOVERNMENT
Director of Public Works
Parks & Recreation Manager
Scott Schafer
Ken Wilkinson
DEFINITION
The Parks and Recreation Division provide and maintain leisure services and park facilities for the community. The
mission of the Parks and Recreation Division is to provide beautiful places with quality recreation opportunities
that enrich the wellbeing of our community. This is accomplished through professional staff who provide
recreational programs and activities and who maintain facility standards making them aesthetic and desirable for
use. Through our services we strive to enhance personal well-being and to improve the quality of life that makes
Yakima a great place to live, work and play.
The Parks and Recreation Division staff has continued to make every effort to provide exceptional service to the
citizens of Yakima during this past year.
2018 Accomplishments Highlights
Park Maintenance
• Renovated soccer field #4 at Chesterley.
• Made irrigation improvements at Tahoma Cemetery
• Completed the removal and reconstruction of the 44th Avenue parking lot and asphalt pathway at
Randall Park.
• Made improvements to the Dog Park at Randall Park.
• Constructed a performance stage and made improvements to the spray park at Martin Luther King Jr.
Park.
• Installed water and power at Randall Park South.
• Purchased a new Toro mower for the Gateway Complex.
Community Recreation
• Beyond the Bell continued to operate at maximum capacity with a waiting list.
• Kissel Park Summer Playground program once again operated at capacity with a waiting list.
• Offered a Spring Break Day Camp at Roosevelt Elementary School.
• Partnered with Gymnastics Plus to offer several sessions of Intro to Beginning Gymnastics and Pre
School Gymnastics.
• Hosted a Winter Day Camp at Gymnastics Plus.
• Partnered with the YWCA to host the Kids Around the World Event at Franklin Park during our July 27
concert.
• Secured Health Alliance Northwest as the presenting sponsor for the Franklin Park Sunset Concert Series.
• The Viva La Musica Concert Series added MLK Park as a venue for three concerts this year in addition to
the four concerts at Miller Park.
• Outdoor Summer Cinema Series was once again highly successful with large audiences at each of the
movies.
• Partnered with The Fieldhouse to offer an Egg Hunt/Candy Dash with the Easter Bunny
Fisher Park Golf Course
• Golf Lesson participation increased significantly this year under the second year of instruction by Mollie
Thola, LPGA Teaching Pro.
• Purchased new patio furniture for Fisher Park Golf Course
2019 City of Yakima Budget - 241
Aquatics
• Hosted the 12® Annual Paws in the Pool event at Franklin Pool with great attendance.
• Provided a wide variety of programming for all ages at Lions Pool, including lifeguard training classes,
swim lessons and aqua Zumba.
Seniors/Harman Center
• New classes have started and been a success, such as Line Dancing, Drawing Class, Lunch & Learn
Education Programs, Writing Club, Belly Dancing, Creative Coloring, and Photography.
• New special events have been implemented: "Retirement Is Murder" Dinner Theatre, Spring Bazaar,
Classic Guitar Concert, Classic Movie Nights, and St. Patrick's Day Iron Chef.
• More family friendly events have been incorporated into our schedule to bring the community's seniors
and families together; Breakfast with the Easter Bunny, Lego Tournament, Grandparents Day Sock Hop,
and Santa's Workshop and Lego Winter Village Competition.
• Continue to try and give back to the Community through donation drives and projects throughout the
year, such as our Veteran's Coalition Toiletry Drive, Washcloth Bears donated to the Yakima Police
Department, School Supply Drive, Toys for Tots Drive, Halloween Blood Drive, and Canned Food Drive.
• Expanded trips and tours offered due to the overwhelming requests and high demand for more seats
available for our regular Harman Center travelers as well as a new generation of travelers coming to the
center.
• Continue to have rentals and are always gaining new clientele.
• Subscriptions for our Newsletter have increased due to new participants and what the center has to offer.
• A new sliding door has been installed at the front entrance. Restoration of our Pool Tables and a new Ping
Pong Table was purchased this year. We have refinished our Ballroom Floors due to high traffic use with
exercise and dance classes multiple times during the week.
Adult & Youth Sports
• All State & Regional Tournaments were a success.
• Itty Bitty and Pee Wee Soccer programs continue to be successful.
• Partnered with Mexico Lindo to offer soccer leagues at Chesterley Park for youth and adult teams.
• Partnered with The Fieldhouse to offer two sessions of indoor soccer/instructional league for youth.
• Partnered with USTA to offer a 9 week Summer Tennis Camp.
• Partnered with Skyhawks Sports to offer 5 weeks of traditional and nontraditional sports camps at
Franklin Park.
Administration
• Continued selling ad space in the Program Guide.
• Implemented new trainings classes for all temporary employees.
• Gathered and presented information regarding the proposed Martin Luther King Jr. Park Community Pool
project to Parks and Recreation Commission and Yakima City Council.
2019 Major Goals
• Resurface Kissel Park tennis courts.
• Replace dishwasher in Harman Center kitchen.
• Replace Lions Park play equipment.
• Replace Martin Luther King Jr. Park play equipment.
• Replace Larson Park picnic shelter and play equipment.
Function(s): 512, 513, 514, 515, 516, 517, 519, 521, 522, 523, 531, 532, 533, 534, 535, 537, 538, 541, 542, 543 & 547.
242 - 2019 City of Yakima Budget
PERFORMANCE STATISTICS
Aquatics
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Fisher Park Golf Course
38,900
41,221
49,000
51,000
Number of Acres Requiring High Quality Maintenance
18
18
18
18
Hours of Operation per season
2,592
2,568
2,568
2,568
Total Days Open
216
214
214
214
Number of Rounds of Golf
11,692
10,181
11,925
11,900
Average Players Per Day
54
47
56
55
Aquatics
Lions Attendance
38,900
41,221
49,000
51,000
Franklin Attendance
29,942
29,646
42,039
45,000
Senior Center
Yakima Senior Population
21,913
22,000
24,011
24,011
Volunteer Hours
16,700
14,106
14,195
15,000
People Attending Programs/Harman Center (unduplicated)
39,800
40,000
46,800
48,000
Indexed Number of Participants
93,300
130,136
132,000
136,500
Number of Programs Offered
216
225
315
325
Number of Program Days
282
300
300
300
Average Number of Participants Per Day
330
335
350
350
Yakima Population Estimates (Office of Financial Management)
93,220
93,410
93,667
94,000
Acres of Park Land Maintained by Parks and Recreation (341.55
acres of park land and 60 acres at the Arboretum)
393
403
396
396
Full-time Equivalent Maintenance Employees
12.75
12.75
13.00
13.00
Acres of Turf Trimmed, Mowed, Sprayed, Irrigated 33 Weeks/
Year, Daily Litter Patrolled Year-round
346
339
339
339
Square Feet of Playground Equipment, Inspected, Repaired/16
Locations
56,539
56,539
56,539
56,539
Linear Feet of Hard Surface Pathway and Sidewalks, Snow
Removal, Repairs
62,980
62,980
62,980
62,980
Square Feet of Parking Lot, Snow Removal, Repairs
572,882
572,882
572,882
572,882
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1267 Parks and Recreation Manager 1.00 1.00 1.00 1.00
1315 Confidential Administrative Secretary 1.00 1.00 1.00 1.00
5202 Golf Course Attendant 0.75 0.75 0.75 0.75
5234 Recreation Leader "' 0.60 0.60 0.60 1.60
5235 Recreation Activities Specialist 1.00 1.00 1.00 1.00
5256 Recreation Activities Coordinator 1.00 1.00 1.00 1.00
7111 Senior Center Assistant 1.00 1.00 1.00 1.00
8817 Parks Maintenance Technician `2' 1.00 1.00 1.00 2.00
2019 City of Yakima Budget - 243
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
8818 Parks Maintenance Specialist "' 5.25 5.25 5.25 4.50
8819 Parks Maintenance Worker `2' 1.50 1.50 1.50 2.25
8825 Golf Course Maintenance Specialist 1.00 1.00 1.00 1.00
8841 Aquatic Maintenance Technician 1.00 1.00 1.00 1.00
11501 Recreation Program Supervisor 3.00 3.00 3.00 3.00
11503 Recreation Supervisor 0.80 0.80 0.80 0.80
13101 Parks Operations Supervisor "' 0.00 0.00 0.00 1.00
13102 Parks Superintendent "' 1.00 1.00 1.00 0.00
Total Personnel
20.90 20.90 20.90 22.90
(1) One Recreation Leader and a .75 Parks Maintenance Worker were added in 2019 to meet Council priorities.
(2) A .75 Parks Maintenance Specialist was replaced with a full-time Parks Maintenance Technician and a Parks
Superintendent position was deleted and a Parks Operations Supervisor was added due to a reorganization mid -year
2018.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
511 Special Youth Worker Program $ $ $ $ 2,319 $ n/a
512 Fisher Golf Course 188,251 193,172 204,576 204,086 218,362 7.0 %
513 Youth Sports 49,576 61,265 52,492 52,009 60,811 16.9 %
514 Beyond the Bell 87,854 97,162 245,619 194,949 206,519 5.9 %
515 Slowpitch 101,246 87,729 98,200 108,800 110,800 1.8 %
516 Athletics 132,938 125,618 157,988 147,488 157,729 6.9 %
517 Vulnerable Youth Programs 140,500 122,808 (100.0)%
519 Community Recreation 208,190 235,345 134,995 170,207 184,784 8.6 %
521 Lions Pool 370,302 487,391 495,337 483,656 641,269 32.6 %
522 Franklin Pool 182,518 187,785 251,452 315,643 240,364 (23.8)%
523 Aquatics 100,829 94,225 - n/a
531 Senior Activities 100 927 2,000 2,000 2,000 -0/0
532 Senior Classes 24,046 22,481 20,500 27,500 27,500 -0/0
533 Harman Facility 445 978 500 978 978 -0/0
534 Senior Day Care 47,212 46,310 46,047 45,975 51,511 12.0 %
535 Senior Foot Care 22,104 21,428 22,000 21,970 22,000 0.1 %
537 Senior Tours 193,161 165,169 257,845 247,498 241,204 (2.5)%
538 Senior Program Administration 265,315 313,618 274,755 281,237 310,137 10.3 %
541 Park Maintenance 1,715,117 1,603,322 1,588,354 1,660,472 1,801,227 8.5 %
542 Ball Field Maintenance 131,847 152,420 151,116 156,931 162,669 3.7 %
543 Parks Administration 1,600,135 1,577,233 1,481,324 697,324 728,827 4.5 %
547 Park Maintenance Admin 674 408 705 705 705 -0/0
Total 5,421,860 5,473,986 5,626,305 4,944,555 5,169,396 4.5 %
244 - 2019 City of Yakima Budget
Object/Type
31 Taxes
33 Intergovernmental
34 Chrgs f/Goods & Svcs
36 Miscellaneous Revenues
Transfers In
Total
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
2,614,909 2,583,260 2,822,565 2,564,746 2,560,000 (0.2)%
75,182 97,427 75,830 86,422 86,830 0.5 %
840,128 820,713 928,550 980,819 958,050 (2.3)%
189,928 210,721 129,400 140,583 141,800 0.9 %
1,450,000 1,513,060 1,513,060 1,513,060 1,513,060 -0/0
5,170,147 5,225,181 5,469,405 5,285,630 5,259,740 (0.5)%
Fund Balance
Beginning Balance 535,902 284,188 35,384 35,384 378,779 970.5 %
Revenues less Expenditures (251,713) (248,805) (156,900) 341,075 90,344 (73.5)%
Ending Balance $ 284,189 $ 35,383 $ (121,516) $ 376,459 $ 469,123 24.6 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 1,710,400 $ 1,789,453 $ 1,841,019 $ 1,877,869 $ 2,087,080 11.1 %
200 Personnel Benefits 611,247 642,885 725,201 739,254 793,233 7.3 %
Sub -Total Salaries & Benefits 2,321,647 2,432,338 2,566,220 2,617,123 2,880,313 10.1 %
300 Operating Supplies 440,536 447,580 421,100 454,959 484,800 6.6 %
400 Professional Services & Charges 1,606,278 1,603,457 1,702,985 1,695,472 1,587,281 (6.4)%
Transfers 1,053,400 990,610 936,000 177,000 217,000 22.6 %
Total Expenditures $ 5,421,861 $ 5,473,985 $ 5,626,305 $ 4,944,554 $ 5,169,394 4.5 %
EXPLANATORY NARRATIVE
Special Youth Worker Program - 511
This function provides support for the OIC 100 Jobs for 100 Kids program.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
511 Special Youth Worker Program Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ $ $ $ 2,050 $
200 Benefits 269
Total Expenditures $ $ $ $ 2,319 $
Fisher Golf Course - 512
This function provides a quality par three golf course to the public. It is the only municipal golf course operated by
the City. Reductions in expenses and personnel have assisted in decreasing the overall costs for golf course
operations.
2019 City of Yakima Budget - 245
512 Fisher Golf Course
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 81,432 $ 83,295 $ 87,536 $ 87,536 $ 96,015 9.7%
12 Overtime 166 33 9 n/a
13 Special Pay 958 1,390 1,500 1,500 1,500 -%
Total 82,556 84,718 89,036 89,045 97,515 9.5%
200 Benefits 35,458 39,854 42,803 43,303 45,910 6.0%
300 Operating Supplies
31 Office & Oper Supplies 20,812 19,017 19,500 20,000 21,500 7.5%
34 Items Pchsd f/Resale 4,107 2,945 5,000 5,000 5,000 -%
Total 24,919 21,962 24,500 25,000 26,500 6.0%
400 Professional Services & Charges
41 Professional Services 2,649 5,513 5,700 4,001 5,700 42.5%
42 Communications 5,020 1,796 3,556 3,556 3,556 -%
44 Taxes & Assessments 591 426 1,000 1,200 1,200 -%
47 Public Utility Services 36,495 37,990 36,681 36,681 36,681 -%
48 Repairs & Maintenance 600 300 300 300 -%
49 Miscellaneous 564 312 1,000 1,000 1,000 -%
Total 45,319 46,637 48,237 46,738 48,437 3.6%
Total Expenditures $ 188,252 $ 193,171 $ 204,576 $ 204,086 $ 218,362 7.0%
Youth Sports - 513
This function provides and administers year-round athletic programs for youth. Activities include leagues and
tournaments in volleyball, softball and basketball. Also included are several youth leagues, camps and special
events.
513 Youth Sports
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 20,637 $ 27,224 $ 21,404 $ 22,220 $ 27,327 23.0%
12 Overtime 300 300 300 -%
13 Special Pay 878 1,214 1,225 1,225 1,251 2.1%
14 Retire/Term Cashout 430 441 n/a
Total 21,945 28,879 22,929 23,745 28,878 21.6%
200 Benefits 9,702 11,330 10,564 10,564 12,233 15.8%
300 Operating Supplies
31 Office & Oper Supplies 5,160 5,365 6,500 5,500 6,500 18.2%
400 Professional Services & Charges
41 Professional Services 9,327 12,700 10,000 10,000 10,000 -%
42 Communications 713 1,313 700 1,400 1,400 -%
43 Trans & Training 100 100 100 -%
49 Miscellaneous 2,728 1,678 1,700 700 1,700 142.9%
Total 12,768 15,691 12,500 12,200 13,200 8.2%
Total Expenditures $ 49,575 $ 61,265 $ 52,493 $ 52,009 $ 60,811 16.9%
246 - 2019 City of Yakima Budget
Beyond the Bell - 514
Budgeted in this function are dollars for the "Beyond the Bell", an after school program. Grants provide for
program supplies and nutritional items for participants.
514 Beyond the Bell
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 51,745 $ 55,397 $ 167,787 $ 117,117 $ 134,103 14.5 %
12 Overtime 299 205 200 200 200 -0/0
13 Special Pay 503 754 1,000 1,000 1,000 -0/0
Total 52,547 56,356 168,987 118,317 135,303 14.4 %
200 Benefits 25,036 27,895 64,948 64,948 59,531 (8.3)%
300 Operating Supplies
31 Office & Oper Supplies 9,613 12,254 11,000 11,000 11,000 -0/0
400 Professional Services & Charges
42 Communications 658 658 684 684 684 -0/0
Total Expenditures $ 87,854 $ 97,163 $ 245,619 $ 194,949 $ 206,518 5.9 %
Slowpitch - 515
This function provides year round softball programs for adults.
515 Slowpitch
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 15,522 $ 12,587 $ 7,000 $ 22,000 $ 22,000 -%
34 Items Pchsd f/Resale 52,769 43,877 52,000 52,000 52,000 -%
Total 68,291 56,464 59,000 74,000 74,000 -%
400 Professional Services & Charges
41 Professional Services 26,276 25,583 32,000 25,000 27,000 8.0%
44 Taxes & Assessments 3,285 2,459 3,200 5,800 5,800 -%
49 Miscellaneous 3,393 3,223 4,000 4,000 4,000 -%
Total 32,954 31,265 39,200 34,800 36,800 5.7%
Total Expenditures $ 101,245 $ 87,729 $ 98,200 $ 108,800 $ 110,800 1.8%
Athletics - 516
This function provides year round athletic programs for youth and adults. Activities include leagues, and
tournaments in volleyball, softball, basketball and soccer.
516 Athletics
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages
12 Overtime
13 Special Pay
Total
$ 66,968 $ 68,777 $ 80,471 $ 80,471 $ 84,305 4.8 %
766 500 500 500 -0/0
133 n/a
67,867 68,777 80,971 80,971 84,805 4.7 %
2019 City of Yakima Budget - 247
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
516 Athletics Actual Actual Budget Year -End Budget to Proj
200 Benefits 24,206 25,516 30,417 30,417 29,324 (3.6)%
300 Operating Supplies
31 Office & Oper Supplies 25,532 17,614 26,000 20,000 26,000 30.0 %
400 Professional Services & Charges
41 Professional Services 15,283 11,782 18,000 15,000 15,000 -0/0
43 Trans & Training 300 300 300 -0/0
49 Miscellaneous 51 1,929 2,300 800 2,300 187.5 %
Total 15,334 13,711 20,600 16,100 17,600 9.3 %
Total Expenditures $ 132,939 $ 125,618 $ 157,988 $ 147,488 $ 157,729 6.9 %
Vulnerable Youth Programs - 517
This youth program contracts with service providers such as People for People and the Yakima Police Athletic
League to provide outreach, education, prevention and intervention services within the community.
Until 2018, this service unit was under the supervision of the City Manager's Office. Due to the departure of the
GFI Coordinator in mid- 2015, the Police Department took over the collections of reports of GFI programs. As of
2018, this program was renamed the Vulnerable Youth Program, and supervision and funding moved to the Parks
and Recreation Department. In 2019, this program is budgeted under CDBG Fund 124.
260 Vulnerable Youth Program
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ $ $ $ 3,388 $ n/a
200 Benefits 920 n/a
300 Operating Supplies
31 Office & Oper Supplies 1,000 1,000 $ - (100.0)%
35 Small Tools & Equip 2,500 2,500 - (100.0)%
Total 3,500 3,500 (100.0)%
400 Professional Services & Charges
41 Professional Services 132,000 110,000 (100.0)%
48 Repairs & Maintenance 5,000 5,000 (100.0)%
Total 137,000 115,000 (100.0)%
Total Expenditures $ $ $ 140,500 $ 122,808 $ (100.0)%
Community Recreation - 519
The Community Recreation function provides and administers year-round recreation and leisure services for youth,
adults and families in all areas of the community. Activities include youth and adult enrichment programs,
summer playgrounds and special community events. Current offerings include free summer playground program,
the "Beyond the Bell" after school program, limited special activities, free movies and summer concerts in the parks.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as summer
concert costs for set up and take down. Performers are also paid from this account.
248 - 2019 City of Yakima Budget
519 Community Recreation
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 144,025 $ 157,282 $ 55,054 $ 105,724 $ 93,037 (12.0)%
13 Special Pay 878 1,668 1,625 2,006 1,651 (17.7)%
14 Retire/Term Cashout 430 441 - n/a
Total 145,333 159,391 56,679 107,730 94,688 (12.1)%
200 Benefits 42,358 47,229 27,017 33,218 57,296 72.5 %
300 Operating Supplies
31 Office & Oper Supplies 2,466 907 1,000 3,959 2,500 (36.9)%
400 Professional Services & Charges
41 Professional Services 18,009 27,651 50,000 25,000 30,000 20.0 %
49 Miscellaneous 24 167 300 300 300 -0/0
Total 18,033 27,818 50,300 25,300 30,300 19.8 %
Total Expenditures $ 208,190 $ 235,345 $ 134,996 $ 170,207 $ 184,784 8.6 %
Lions Pool - 521
This function includes indoor swimming pool facilities and programs for the community year round.
Account 12 Overtime - Overtime is primarily due to staff shortages. Currently, the number of certified lifeguards is
below the needed amount to operate the pools. Efforts are made every year to offer certified lifeguard training
courses to train additional lifeguards.
521 Lions Pool
LIONS POOL EXPENDITURE/REVENUE PROFILE
2018 2019
2017 Year -End Projected
Lions Pool Actual Estimate Budget
Attendance 41,221 49,000 51,000
Expenditures $487,393 $483,656 $641,269
Revenue $149,528 $138,000 $160,000
% Self Supporting 31.0% 29.0% 25.0%
Net Cost/Participant $8.20 $7.05 $9.42
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 201,852 $ 255,310 $ 234,455 $ 234,455 $ 417,111 77.9 %
12 Overtime 3,192 10,856 8,000 8,000 8,000 -0/0
13 Special Pay 1,787 2,193 2,000 2,000 2,000 -0/0
Total 206,831 268,359 244,455 244,455 427,111 74.7 %
200 Benefits 45,983 55,054 100,024 100,024 80,000 (20.0)%
2019 City of Yakima Budget - 249
521 Lions Pool
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies
34 Items Pchsd f /Resale
Total
400 Professional Services & Charges
41 Professional Services
42 Communications
44 Taxes & Assessments
47 Public Utility Services
48 Repairs & Maintenance
49 Miscellaneous
Total
Total Expenditures
21,837 48,780 38,800 38,800 38,800
1,634 18,000 n/a
23,471 48,780 56,800 38,800 38,800
3,329 5,019
3,563 2,456 3,074 3,074 3,074
2,009 1,291 800 2,100 2,100
78,355 84,152 82,184 82,184 82,184
7,455 23,525 7,500 7,500 7,500
2,635 447 500 500 500
94,017 115,200 94,058 100,377 95,358
$ 370,302 $ 487,393 $ 495,337 $ 483,656 $ 641,269
Franklin Pool - 522
This function provides outdoor swimming to the community during the months of June, July and August.
522 Franklin Pool
FRANKLIN POOL EXPENDITURE/REVENUE PROFILE
2018 2019
2017 Year -End Projected
Franklin Pool Actual Estimate Budget
Attendance 29,646 42,039 45,000
Expenditures $187,785 $315,642 $240,364
Revenue $104,597 $108,000 $110,000
% Self Supporting 56.0% 42.0% 54.0%
Net Cost/Participant $2.81 $3.58 $2.09
0/0
0/0
0/0
0/0
0/0
0/0
0/0
(5.0)%
32.6 %
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 130,205 $ 136,580 $ 140,215 $ 162,196 $ 120,016 (26.0)%
12 Overtime 431 300 300 300 -0/0
13 Special Pay 1,107 702 1,850 1,850 1,850 -0/0
14 Retire/Term Cashout 3,762 n/a
Total 135,074 137,713 142,365 164,346 122,166 (25.7)%
200 Benefits 45,011 43,484 34,956 40,918 43,829 7.1 %
300 Operating Supplies
31 Office & Oper Supplies 1,039 6,359 21,800 41,200 21,800 (47.1)%
34 Items Pchsd f/Resale 15,180
Total 1,039 6,359 21,800 56,380 21,800 (61.3)%
250 - 2019 City of Yakima Budget
522 Franklin Pool
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
42 Communications 1,157 1,201 1,157 (3.7)%
43 Trans & Training 200 200 200 -0/0
44 Taxes &Assessments 400 639 639 -0/0
47 Public Utility Services 45,673 45,673 45,673 -0/0
48 Repairs & Maintenance 3,000 4,385 3,000 (31.6)%
49 Miscellaneous 1,395 229 1,900 1,900 1,900 -0/0
Total 1,395 229 52,330 53,998 52,569 (2.6)%
Total Expenditures $ 182,519 $ 187,785 $ 251,451 $ 315,642 $ 240,364 (23.8)%
Aquatics - 523
This function provided administrative support to Lions and Franklin pools. These expenditures are now being
reported in Lions Pool (521) and Franklin Pool (522).
523 Aquatics
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 1,736 $ $ $ $ n/a
Total 1,736 n/a
200 Benefits 314 n/a
300 Operating Supplies
31 Office & Oper Supplies 28,337 29,600 n/a
34 Items Pchsd f/Resale 12,451 18,254 n/a
Total 40,788 47,854 n/a
400 Professional Services & Charges
42 Communications 1,647 703 n/a
44 Taxes &Assessments 3,636 408 n/a
47 Public Utility Services 51,206 40,420 n/a
48 Repairs & Maintenance 1,502 4,840 n/a
Total 57,991 46,371 n/a
Total Expenditures $ 100,829 $ 94,225 $ $ $ n/a
Senior Activities - 531
This service area provides Senior Activities to individuals who are 55 years of age or older.
531 Senior Activities
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies
$ 100 $ 927 $ 2,000 $ 2,000 $ 2,000
0/0
2019 City of Yakima Budget - 251
Senior Classes - 532
This service area provides Senior Classes to individuals who are 55 years of age or older.
532 Senior Classes
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 4,323 $ 979 $ 2,500 $ 2,500 $ 2,500
400 Professional Services & Charges
41 Professional Services 19,723 21,502 18,000 25,000 25,000
Total Expenditures $ 24,046 $ 22,481 $ 20,500 $ 27,500 $ 27,500
Harman Facility - 533
This service area represents the community building known as Harman Center. This is open to all community
members regardless of age.
533 Harmon Facility
%
%
%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
44 Taxes & Assessments
$ 445 $ 978 $ 500 $ 978 $ 978
Senior Day Care - 534
This service area provides senior day care to individuals who are 55 years of age or older. Aging and Long Term
Care (ALTC) grants provide supplemental funding for this program.
534 Senior Day Care
%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 35,081 $ 35,229 $ 33,831 $ 33,831 $ 39,624 17.1 %
12 Overtime 70 n/a
13 Special Pay 40 n/a
Total 35,191 35,229 33,831 33,831 39,624 17.1 %
200 Benefits 5,095 3,970 4,810 4,810 4,553 (5.3)%
300 Operating Supplies
31 Office & Oper Supplies 6,688 6,558 7,000 6,700 6,700 -0/0
400 Professional Services & Charges
42 Communications 203 434 206 434 434 -0/0
49 Miscellaneous 35 119 200 200 200 -0/0
Total 238 553 406 634 634 -0/0
Total Expenditures $ 47,212 $ 46,310 $ 46,047 $ 45,975 $ 51,511 12.0 %
Senior Foot Care - 535
This service area provides senior foot care to individuals who are 55 years of age or older. Aging and Long Term
Care (ALTC) grants provide supplemental funding for this program.
252 - 2019 City of Yakima Budget
535 Senior Foot Care
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 372 $ 697 $ 500 $ 620 $ 500 (19.4)%
400 Professional Services & Charges
41 Professional Services 20,270 20,298 20,000 20,000 20,000 -0/0
43 Trans & Training 1,247 65 500 500 500 -0/0
49 Miscellaneous 215 368 1,000 850 1,000 17.6 %
Total 21,732 20,731 21,500 21,350 21,500 0.7 %
Total Expenditures $ 22,104 $ 21,428 $ 22,000 $ 21,970 $ 22,000 0.1 %
Senior Tours - 537
This service area provides senior travel trips and tours to individuals who are 55 years of age or older. A part time
Recreation Leader is budgeted in this account beginning in 2018.
537 Senior Tours
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ $ $ 18,380 $ 26,000 $ 20,174 (22.4)%
13 Special Pay 15 - (100.0)%
Total 18,380 26,015 20,174 (22.5)%
200 Benefits 13,965 15,983 15,530 (2.8)%
300 Operating Supplies
31 Office & Oper Supplies 6,176 5,840 5,500 5,500 5,500 -0/0
400 Professional Services & Charges
41 Professional Services 186,985 159,329 220,000 200,000 200,000 -0/0
Total Expenditures $ 193,161 $ 165,169 $ 257,845 $ 247,498 $ 241,204 (2.5)%
Senior Programs Administration - 538
This function plans, directs, and administers senior programs to individuals who are 55 years of age or older.
538 Senior Programs Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 103,427 $ 106,275 $ 108,496 $ 108,496 $ 131,284 21.0%
12 Overtime 919 4,010 n/a
13 Special Pay 1,649 2,384 750 750 750 -%
14 Retire/Term Cashout 2,227 10,987 n/a
Total 108,222 123,656 109,246 109,246 132,034 20.9%
200 Benefits 41,468 62,041 51,931 52,113 58,225 11.7%
2019 City of Yakima Budget - 253
538 Senior Programs Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies
34 Items Pchsd f /Resale
35 Small Tools & Equip
Total
400 Professional Services & Charges
41 Professional Services
42 Communications
47 Public Utility Services
48 Repairs & Maintenance
49 Miscellaneous
Total
Total Expenditures
9,839 17,425 17,500 18,500 18,500
472 500 500 500
1,321 5,551
11,632 22,976 18,000 19,000 19,000
17,668 29,543 21,000 22,000 22,000
5,401 7,388 7,314 8,614 8,614
33,772 35,928 39,514 39,514 39,514
21,889 22,869 20,000 20,000 20,000
25,263 9,218 7,750 10,750 10,750
103,993 104,946 95,578 100,878 100,878
$ 265,315 $ 313,619 $ 274,755 $ 281,237 $ 310,137
Park Maintenance - 541
This function provides administration and overall maintenance for the City parks and the park facilities.
Account 12 Overtime - This line item is used to pay staff for necessary repairs to the parks after hours or on
weekends. It is also used for snow removal in the parks, on the pathways and in parking lots.
n/a
0/0
0/0
0/0
0/0
0/0
0/0
0/0
0/0
0/0
10.3%
Account 31 Office and Operating Supplies - This line item covers all operational supplies for park maintenance
including fertilizers, herbicides, lumber, paint, irrigation, restrooms, etc. A large portion of this line item is spent on
supplies to make repairs due to vandalism. Additionally, this account is utilized for irrigation repairs due to normal
wear and tear.
541 Park Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 549,304 $ 542,808 $ 584,030 $ 584,030 $ 606,319 3.8 %
12 Overtime 3,696 2,917 4,000 4,000 4,000 -0/0
13 Special Pay 7,758 11,258 10,368 10,368 11,434 10.3 %
14 Retire/Term Cashout 40,830 10,155 3,500 3,500 3,500 -0/0
Total 601,588 567,138 601,898 601,898 625,253 3.9 %
200 Benefits 260,087 250,397 259,876 257,876 300,351 16.5 %
300 Operating Supplies
31 Office & Oper Supplies 146,109 102,087 101,500 100,500 151,500 50.7 %
32 Fuel 41,289 45,569 50,000 50,000 50,000 -0/0
35 Small Tools & Equip 758 1,606 1,500 2,500 2,500 -0/0
Total 188,156 149,262 153,000 153,000 204,000 33.3 %
254 - 2019 City of Yakima Budget
541 Park Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 8,075 8,000 8,000 8,000 -0/0
42 Communications 3,311 5,649 2,729 3,800 3,800 -0/0
44 Taxes & Assessments 2,117 3,808 3,200 3,200 3,200 -0/0
47 Public Utility Services 376,126 381,541 356,643 414,690 386,643 (6.8)%
48 Repairs & Maintenance 203,132 161,747 167,108 167,108 179,081 7.2 %
49 Miscellaneous 5,599 706 900 900 900 -0/0
Total 590,285 561,526 538,580 597,698 581,624 (2.7)%
Vehicle Replacement 75,000 75,000 35,000 50,000 90,000 80.0 %
Total Expenditures $ 1,715,116 $ 1,603,323 $ 1,588,354 $ 1,660,472 $ 1,801,228 8.5 %
Ball Field Maintenance - 542
This function reports the wages/benefits for approximately 10 temporary employee(s) whose responsibility is to
maintain the various ballfields. In addition, there is budget for some maintenance supplies.
542 Sports Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 79,305 $ 84,343 $ 95,911 $ 96,501 $ 94,499 (2.1)%
12 Overtime 3,255 2,749 3,500 3,500 3,500 -0/0
13 Special Pay 400 265 n/a
Total 82,960 87,357 99,411 100,001 97,999 (2.0)%
200 Benefits 27,848 23,735 29,527 29,527 27,492 (6.9)%
300 Operating Supplies
31 Office & Oper Supplies 19,092 39,455 20,500 25,500 35,500 39.2 %
400 Professional Services & Charges
42 Communications 1,947 1,874 1,678 1,678 1,678 -0/0
49 Miscellaneous 225
Total 1,947 1,874 1,678 1,903 1,678 (11.8)%
Total Expenditures $ 131,847 $ 152,421 $ 151,116 $ 156,931 $ 162,669 3.7 %
Parks Administration - 543
Administration provides support services and coordinates all funds and operations of the other functions in the
division. It is also responsible for the publishing and mailing of the City of Yakima's Parks and Recreation Program
Guides, insurance, interfund distributions to Parks Capital, SOZO debt service, cemetery operating and support to
the Public Works Administration, Fleet and Garage.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as the printing of
general park brochures and program guides. This account also includes the insurance "premium" paid to the Risk
Management Fund.
2019 City of Yakima Budget - 255
543 Parks Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 166,239 $ 171,887 $ 172,830 $ 172,830 $ 181,532 5.0%
14 Retire/Term Cashout 2,313 n/a
Total 168,552 171,887 172,830 172,830 181,532 5.0%
200 Benefits 48,681 52,380 54,364 54,364 58,958 8.5%
300 Operating Supplies
31 Office & Oper Supplies 2,716 3,327 2,000 2,000 2,000 -%
400 Professional Services & Charges
41 Professional Services 175,722 203,371 204,240 196,240 208,871 6.4%
42 Communications 22,231 21,822 20,604 20,604 20,604 -%
43 Trans & Training 21 1,044 500 500 n/a
45 Rentals & Leases 57,053 58,479 59,885 59,885 61,682 3.0%
49 Miscellaneous 146,759 149,314 65,901 64,401 67,680 5.1%
Total 401,786 434,030 351,130 341,130 359,337 5.3%
Transfers Out 978,400 915,610 901,000 127,000 127,000 -%
Total Expenditures $ 1,600,135 $ 1,577,234 $ 1,481,324 $ 697,324 $ 728,827 4.5%
Parks Maintenance Administration - 547
Budgeted here are the power expenses associated with the soccer fields at 40th Avenue and Powerhouse.
547 Parks Maintenance Admin
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
47 Public Utility Services
$ 674 $ 408 $ 705 $ 705 $ 705
0/0
Revenue
Revenues consist of Property and Criminal Justice taxes, state and federal grants, program fees & classes, facility &
item rentals, donations, the transfer from General Fund for 3.5% of the Utility taxes levied and items for resale.
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 535,902 $ 284,188 $ 35,384 $ 35,384 $ 378,779 970.5 %
31 Taxes 2,614,909 2,583,260 2,822,565 2,564,746 2,560,000 (0.2)%
33 Intergovernmental 75,182 97,427 75,830 86,422 86,830 0.5 %
34 Chrgs f/Goods & Svcs 840,128 820,713 928,550 980,819 958,050 (2.3)%
36 Miscellaneous Revenues 189,928 210,721 129,400 140,583 141,800 0.9 %
Transfers In 1,450,000 1,513,060 1,513,060 1,513,060 1,513,060 -0/0
Total
$ 5,706,049 $ 5,509,369 $ 5,504,789 $ 5,321,014 $ 5,638,519 6.0 %
256 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
PARKS & RECREATION CAPITAL - 331
GENERAL GOVERNMENT
Director of Public Works
Parks & Recreation Manager
Scott Schafer
Ken Wilkinson
DEFINITION
The purpose of Fund 331 Capital Improvements is the acquisition of property and equipment and development
and/or rehabilitation of parks and facilities.
There were a number of major capital projects completed in 2018:
• Chesterley Park soccer field #4 renovation
• Martin Luther King Jr. Park performance area improvements
• Improvements to Randall Park South - water and electricity
• Randall Park 44® Avenue parking lot and walkways - donated funds, RCO funds and Parks Capital
There were two planned Capital projects that were not completed in 2017 and were carried forward into 2018. The
property adjacent to Cherry Park was sold to an individual and the house is being completely renovated. The
property is no longer available for purchase. The construction of a storage facility at Kiwanis Park / Gateway
Sports Complex was not completed. The maintenance storage area for Kiwanis Park is the historic incinerator
building.
Possible Capital Projects for 2019 include:
• Construction of a storage facility at Kiwanis Park/Gateway Sports Complex
• Lions Park play equipment - $25,000 donation form the Yakima Lions Club
• Martin Luther King Jr. Community Pool Feasibility Study
• McGuinness Park play equipment
• Randall Park South - Dog Park improvements
• Martin Luther King Jr. Park play equipment
• Larson Park picnic shelter and play equipment
• Milroy Park parking lot replacement
• Kissel Park tennis court renovation
The 2017-2022 Yakima Parks & Recreation Comprehensive plan identifies the proposed capital improvements
for each park for the next 5 to 10 years. Through donations, grants and Park Capital funds these projects are
completed. In addition to the capital projects listed above, as donors and grants are received, additional projects
may be added to the list of capital projects.
This budget includes the transfer of $750,000 as a result of the charter amendment to increase the capital
contribution for Parks. The $750,000 was added in the 650 Construction Projects account to support initial costs
for a soccer facility and a proposed aquatic center. Since the bond for the SOZO sports complex was issued in
2015 with debt service starting in 2016, the transfer in to Parks Capital is reduced by the amount of debt service.
Function(s): 543, 545, 546 & 549.
2019 City of Yakima Budget - 257
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
543 Parks Administration $ 432,600 $ 1,071,054 $ 105,000 $ 170,000 $ (100.0)%
545 Parks Maintenance 2,587,976 627,133 8,000,000 8,000,000 (100.0)%
546 Henry Beauchamp Comm Center 20,359 19,810 19,970 (100.0)%
549 YPAL 202,788 100,000 101,158 (100.0)%
Total 3,020,576 1,921,334 8,224,810 8,291,128 (100.0)%
Obj ect/Type
33 Intergovernmental 143,793 240,260 n/a
36 Miscellaneous Revenues 70,710 159,208 312,061 (100.0)%
39 Other Financing Sources 8,000,000 8,000,000 (100.0)%
Transfers In 558,400 370,610 374,000 n/a
Total 772,903 770,078 8,374,000 8,312,061 (100.0)%
Fund Balance
Beginning Balance 3,810,256 1,562,583 411,326 411,326 432,259 5.1 %
Revenues less Expenditures (2,247,673) (1,151,256) 149,190 20,933 - (100.0)%
Ending Balance $ 1,562,583 $ 411,327 $ 560,516 $ 432,259 $ 432,259 -0/0
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 10,745 $ 2,974 $ 5,000 $ 5,000 $ - (100.0)%
400 Professional Services & Charges 5,942 160 n/a
600 Capital Projects 3,009,832 1,912,419 8,219,810 8,285,968 - (100.0)%
Total Expenditures $ 3,020,577 $ 1,921,335 $ 8,224,810 $ 8,291,128 $ - (100.0)%
EXPLANATORY NARRATIVE
Parks Administration - 543
The purpose of this function is to identify and record capital expenses that are not related to either HBCC or YPAL.
543 Parks Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip
$ 10,745 $ 2,490 $ 5,000 $ 5,000 $ - (100.0)%
258 - 2019 City of Yakima Budget
543 Parks Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 3,670 n/a
600 Capital Outlay
61 Land 901,022 n/a
63 Impr Other Than Bldg 175,314 57,468 100,000 165,000 (100.0)%
64 Machinery & Equipment 14,444 n/a
65 Construction Projects 232,097 106,403 n/a
Total 421,855 1,064,893 100,000 165,000 (100.0)%
Total Expenditures $ 432,600 $ 1,071,053 $ 105,000 $ 170,000 $ (100.0)%
Parks Maintenance - 545
This account is used for capital projects not associated with either YPAL or the Henry Beauchamp Community
Center.
545 Parks Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
65 Construction Projects
$ 2,587,976 $ 627,133 $ 8,000,000 $ 8,000,000 $ — (100.0)%
Henry Beauchamp Community Center - 546
This function was established in late 2017 to more accurately report costs associated with repairs and maintenance
costs of the Henry Beauchamp Community Center.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
546 Henry Beauchamp Comm Center Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ $ 484 $ $ $ n/a
400 Professional Services & Charges
41 Professional Services 160
48 Repairs & Maintenance 2,272 n/a
Total 2,272 160 n/a
600 Capital Outlay
63 Impr Other Than Bldg 17,603 19,810 19,810 (100.0)%
Total Expenditures $ $ 20,359 $ 19,810 $ 19,970 $ (100.0)%
YPAL - 549
This account was established late 2017 to more accurately report costs associated with repairs and maintenance
costs of the Yakima Police Athletic League (YPAL) building.
2019 City of Yakima Budget - 259
549 YPAL
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
600 Capital Outlay
63 Impr Other Than Bldg
65 Construction Projects
Total Expenditures
$ — $ 100,000 $ 100,000 $
202,788 — 1,158
$ 202,788 $ 100,000 $ 101,158 $
— (100.0)%
n/a
— (100.0)%
Revenue
Revenues consist of state grants for Randall Park improvements, contributions and interfund distributions.
Revenue
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
Beginning Balance
33 Intergovernmental
36 Miscellaneous Revenues
39 Other Financing Sources
Transfers In
Total
$ 3,810,256 $ 1,562,583 $ 411,326 $ 411,326 $
143,793 240,260
70,710 159,208 312,061
8,000,000 8,000,000
558,400 370,610 374,000
432,259
$ 4,583,159 $ 2,332,661 $ 8,785,326 $ 8,723,387 $ 432,259
5.1 %
n/a
(100.0)%
(100.0)%
n/a
(95.0)%
260 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
CEMETERY -144
Director of Public Works
Parks & Recreation Manager
Scott Schafer
Ken Wilkinson
DEFINITION
This fund provides burial facilities and services and maintains the grounds of Tahoma Cemetery. Because interest
earnings have not been adequate to support cemetery operations, the Cemetery Fund is supplemented by the Parks
and Recreation Fund.
Function(s): 518.
PERFORMANCE STATISTICS
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
8818 Parks Maintenance Specialist 2.00 2.00 2.00 2.00
(1) Cemetery (144) funds .50 FTE's in Public Works (560).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
518 Cemetery $ 254,482 $ 279,792 $ 268,602 $ 269,571 $ 297,153 10.2 %
Object/Type
34 Chrgs f/Goods & Svcs 120,312 148,834 125,950 166,318 159,500 (4.1)%
36 Miscellaneous Revenues 22 - n/a
Transfers In 132,000 157,000 139,000 139,000 139,000 -0/0
Total
252,312 305,856 264,950 305,318 298,500 (2.2)%
Fund Balance
Beginning Balance 37,538 35,368 61,431 61,431 97,178 58.2 %
Revenues less Expenditures (2,170) 26,064 (3,652) 35,747 1,347 (96.2)%
Ending Balance $ 35,368 $ 61,432 $ 57,779 $ 97,178 $ 98,525 1.4 %
2019 City of Yakima Budget - 261
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Yearly Number of Burials
79
89
71
80
Number of Acres to be Maintained
55
55
55
55
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
8818 Parks Maintenance Specialist 2.00 2.00 2.00 2.00
(1) Cemetery (144) funds .50 FTE's in Public Works (560).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
518 Cemetery $ 254,482 $ 279,792 $ 268,602 $ 269,571 $ 297,153 10.2 %
Object/Type
34 Chrgs f/Goods & Svcs 120,312 148,834 125,950 166,318 159,500 (4.1)%
36 Miscellaneous Revenues 22 - n/a
Transfers In 132,000 157,000 139,000 139,000 139,000 -0/0
Total
252,312 305,856 264,950 305,318 298,500 (2.2)%
Fund Balance
Beginning Balance 37,538 35,368 61,431 61,431 97,178 58.2 %
Revenues less Expenditures (2,170) 26,064 (3,652) 35,747 1,347 (96.2)%
Ending Balance $ 35,368 $ 61,432 $ 57,779 $ 97,178 $ 98,525 1.4 %
2019 City of Yakima Budget - 261
EXPENDITURE SUMMARY BY TYPE
Object/Type
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
Total Expenditures
EXPLANATORY NARRATIVE
2018 2018 2019
2016 2017 Amended Estimated Projected
Actual Actual Budget Year -End Budget
$ 114,088 $ 121,701 $ 127,274 $ 127,274 $ 147,588
48,706 54,111 54,740 54,740 63,890
162,794
17,533
74,156
175,812
23,614
80,367
182,014
20,200
66,388
182,014
20,200
67,357
211,478
20,200
65,476
$ 254,483 $ 279,793 $ 268,602 $ 269,571 $ 297,154
Cemetery - 518
This function provides burial facilities and services and maintains the grounds of Tahoma Cemetery.
% Chng
YE Est
to Proj
16.0 %
16.7 %
16.2 %
0/0
(2.8)%
10.2 %
Account 12 Overtime - Overtime is primarily due to the staff working on the Memorial Day holiday and performing
Saturday burials, which are charged to the customer at a higher rate.
Account 34 Items Purchased for Resale - This account pays for grave liners.
Account 41 Professional Services - Funds are budgeted in this line item is for fire alarm monitoring and for the
removal of rodents at the cemetery. In addition, this line item provides for printed materials and brochures for
potential customers. Some expenditure is for placing advertising in the newspaper.
518 Cemetery
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
100 Salaries & Wages
11 Salaries & Wages
12 Overtime
13 Special Pay
Total
200 Benefits
300 Operating Supplies
31 Office & Oper Supplies
32 Fuel
34 Items Pchsd f/Resale
35 Small Tools & Equip
Total
400 Professional Services & Charges
41 Professional Services
42 Communications
44 Taxes & Assessments
47 Public Utility Services
48 Repairs & Maintenance
49 Miscellaneous
Total
Total Expenditures
$ 109,205 $
2,579
2,304
117,339 $ 122,214 $
2,490 3,460
1,872 1,600
122,214 $
3,460
1,600
142,528 16.6 %
3,460
1,600
114,088 121,701 127,274 127,274
48,706
7,519
1,931
7,972
110
54,111
10,948
2,248
10,386
32
54,740
7,000
3,500
9,000
700
54,740
7,000
3,500
9,000
700
0/0
0/0
147,588 16.0 %
63,890 16.7 %
7,000
3,500
9,000
700
17,532 23,614 20,200 20,200 20,200
0/0
0/0
0/0
0/0
0/0
27,918 31,338 30,857 30,857 28,788 (6.7)%
2,434 1,220 1,694 1,694 1,694 -0/0
983 2,174 3,000 3,000 3,000 -0/0
9,843 11,952 11,850 11,924 11,850 (0.6)%
15,029 16,216 11,807 12,702 12,786 0.7 %
17,948 17,467 7,180 7,180 7,358 2.5 %
74,155 80,367 66,388 67,357 65,476 (2.8)%
$ 254,481 $ 279,793 $ 268,602 $ 269,571 $ 297,154 10.2 %
262 - 2019 City of Yakima Budget
Revenue
Revenues consist mainly of lot and niche sales, burial fees, grave liners, monument setting fees, interest from
investments and an operating subsidy transferred in from the Parks and Recreation operating fund.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 37,538 $ 35,368 $ 61,431 $ 61,431 $ 97,178 58.2 %
34 Chrgs f/Goods & Svcs 120,312 148,834 125,950 166,318 159,500 (4.1)%
36 Miscellaneous Revenues 22 — n/a
Transfers In 132,000 157,000 139,000 139,000 139,000 —0/0
Total $ 289,850 $ 341,224 $ 326,381 $ 366,749 $ 395,678 7.9 %
Cemetery Trust Fund 610 - See Finance and Budget Narratives.
2019 City of Yakima Budget - 263
PUBLIC WORKS - 2019 BUDGET NARRATIVE
STREETS & TRAFFIC -141
GENERAL GOVERNMENT
Director of Public Works
Streets & Traffic Operations Manager
Scott Schafer
Joe Rosenlund
DEFINITION
The Street Operations Division is responsible for street surface preservation, maintenance, repairs, sweeping,
sidewalk repairs, arterial weed control, snow and ice control, and other seasonal service programs dedicated to
the health, safety and welfare of our citizens. Street operations staff maintains nearly 400 miles of public streets
and 44 miles of alleys under the authority of the City. The Street and Traffic Operations Division takes a great
deal of pride in preserving and maintaining Yakima's $500 million investment for this community's
transportation system. The Division strives to be good stewards of the funds allocated every year to provide
safe streets for motorists, pedestrians and bicyclists.
Maintenance of the street and related infrastructure is the primary function of the Street Operations Division.
Activities include regular or planned maintenance work, emergency maintenance and special maintenance
projects in response to citizen requests, and Council directives. Anticipating and planning for the necessary
materials by each work group is critical to timely, efficient and cost-effective maintenance work. Response to
snow and ice removal is an obvious example of the need for timely preparation of materials and equipment.
The City of Yakima uses three different materials for the winter maintenance program, a liquid deicer, bulk rock
salt and traction material. The amount of these materials can vary widely depending on winter weather
conditions.
The city, at times, also utilizes private contract services for plowing residential streets and assisting in snow
removal when needed. Snow removal programs are initiated by the Streets division when specific snow depths
are reached and weather forecasts indicate that temperatures will be remaining below freezing. Crews apply
liquid de-icing chemicals in a proactive mode to minimize predicted ice conditions and use granular de-icing
compound on snow- covered roads to reduce snow compaction and ice creation.
Street work is now primarily reactive repairs instead of proactive preventive maintenance. The Street Division
has made progress towards improving our preventative maintenance program by chip sealing about four miles
of local streets. Material costs have been relatively stable over the past year. However, budgetary limitations
for both material and personnel continue to limit our ability to provide the level of maintenance required to
maintain roads in an overall good condition.
The Traffic Engineering and Traffic Operations divisions are responsible for the design, installation, operation
and maintenance of street lighting, traffic signals, signs, and pavement marking programs for the City.
Traffic Operations consists of the Signal Shop and the Signs and Lines Shop. The Signal Shop's primary
function is maintaining existing traffic control and lighting infrastructure. Well-functioning traffic signals and
street lighting are critical in maintaining safe and efficient flow of traffic. Annual maintenance is required to
sustain the reliability of the traffic signal system and meet that goal. All traffic signal controllers, conflict
monitors, and emergency vehicle preemption equipment must be tested annually, which involves the testing or
inspection of all electronic components of the traffic signal system. In addition to the planned, annual
maintenance, and school zone beacon operation, crews must respond to emergencies that impact traffic
operations such as equipment malfunctions, vehicle or weather damage, or vandalism.
264 - 2019 City of Yakima Budget
The Signs and Lines Shop maintains the City of Yakima's traffic signs, lane lines, stencils, stop bars and
crosswalks. Over nine thousand gallons of paint are needed annually to provide on pavement guidance and
direction to motorists, pedestrians and bicyclists. Areas receiving the most attention are school zones and
arterial roadways.
On new construction projects and on high-volume streets, durable pavement markings are applied where feasible
to reduce annual maintenance needs. The durable pavement markings have the advantage of wearing well
through several winters. Most of the painted pavement markings will be lost in a year due to traffic and winter
wear that erodes the paint from the street surface. The division also provides temporary pavement markings
during construction projects to provide lane delineation during those periods when lane lines cannot be placed.
The Signs and Lines Shop also maintains over 25,000 traffic signs that are subject to environmental damage,
vandalism and collision knockdowns. This shop fabricates many of the traffic control, directional, and specialty
signs but pre -made signs are purchased for large quantity orders or when bid prices are less expensive than in-
house fabrication. New signs are placed in response to citizen calls, operational and safety improvements, work
with Transit and the School Districts, as well as requests from the Yakima Police Department. This work unit is
also responsible for special traffic control services for fires, parades, special events and other incidents requiring
barricades.
Traffic Engineering is responsible for developing and maintaining traffic signal operational plans, design and
review of traffic signals, striping, sign layouts, as well as traffic studies, collision analysis, collection of
transportation system data, traffic impact reviews for proposed developments, transportation planning and grant
applications. It also is responsible for responding to citizen inquiries and traffic calming requests. Due to staff
reductions, Traffic Engineering is limited to maintenance of traffic signal timing, responding to public inquiries
and requests, development and plan reviews.
Function(s): 411, 412, 413, 414, 416, 417, 419, 421, 423, 432, 434, 439, 441, 443, 444 & 449.
PERFORMANCE STATISTICS
Street Cleaning
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Street Maintenance
950
950
1,000
1,000
Road Miles Crack Filled
20
—
7
10
Centerline Miles Paved
3
2
1
2
Miles of Dirt Streets and Alleys Graded / Graveled
44
44
44
44
Street Cleaning
Maintenance Miles of Paved Streets
950
950
1,000
1,000
Sweeper Material (Tons)
950
900
850
950
Public Area Lighting
City High Pressure Sodium Street Lights in Service """
4,100
4,095
2,248
LED Streetlights in Service `2" 3'
540
570
2,442
4,710
2019 City of Yakima Budget - 265
PERFORMANCE STATISTICS
Traffic Control
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Traffic Signs Under Maintenance
60
2
Warning
1,925
1,950
1,975
2,000
Regulatory
10,600
10,650
10,750
10,830
Other
14,000
13,990
14,020
14,030
Total Traffic Signs Under Maintenance
26,525
26,590
26,745
26,860
Traffic Pavement Markings to be Maintained (in gallons)
4,000
3,800
4,000
4,000
Traffic Signals
109
109
111
111
Solar -Powered School Flashers Units
54
105
105
105
School Pedestrian Signals
6
6
6
6
Flashing Beacons
12
6
6
6
Traffic Engineering
Update Traffic Counts on Arterial Streets (in segments)
60
2
Corrective or Citizen Request Work Orders Generated
50
50
40
40
(1) Inventory has not been updated for annexations, new developments or construction projects.
(2) As High Pressure Sodium streetlights fail, they are being replaced with LED street lights.
(3) Citywide replacement of High Pressure Sodium lights to LED lights was begun in 2017.
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1261 Street and Traffic Operations Manager 1.00 1.00 1.00 1.00
4222 Traffic Systems Technician I (') 1.00 1.00 1.00 1.00
4223 Traffic Systems Technician II (') 2.00 2.00 2.00 2.00
4224 Senior Traffic Systems Technician 1.00 1.00 1.00 1.00
4635 Traffic Signal System Analyst `2' 1.00 1.00 1.00 0.00
8662 Traffic Signs & Markings Specialist I (') 1.00 1.00 1.00 0.00
8663 Traffic Signs & Markings Specialist II (') 1.00 1.00 1.00 2.00
8664 Senior Traffic Sign Specialist 1.00 1.00 1.00 1.00
8711 Street Maintenance Specialist 17.00 17.00 17.00 17.00
8713 Street Maintenance Crew Leader `2"" 3.00 3.00 2.00 4.00
8715 Street Operations Lead "' 0.00 0.00 1.00 1.00
11103 Supervising Traffic Engineer `2' 0.00 0.00 0.00 1.00
11301 Traffic Operations Supervisor 1.00 1.00 1.00 1.00
13302 Street Maintenance Supervisor 1.00 1.00 1.00 1.00
Total Personnel 31.00 31.00 31.00 33.00
(1) A Traffic Systems Technician I may be promoted to Traffic Systems Technician II without further competition upon meeting
certain qualifications and a Traffic Signs and Markings Specialist I may be promoted to Traffic Signs and Markings Specialist
II without further competition upon meeting certain qualifications.
(2) A Traffic Signal Analyst was deleted and two Street Maintenance Crew Leaders and one Supervising Traffic Engineer were
added in 2019 in a reorganization.
(3) A Street Maintenance Crew Leader was replaced with a Street Operations Lead mid -year 2017.
266 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
411 Pedestrian / Bike Maintenance $ 48,723 $ 66,002 $ 72,634 $ 84,634 $ 112,834 33.3 %
412 Snow & Ice Control 536,517 618,297 499,059 432,149 498,559 15.4 %
413 Roadway Maintenance 2,078,231 2,091,319 2,074,929 2,079,860 2,137,604 2.8 %
414 Drainage Maintenance 31,681 33,022 34,821 34,821 38,663 11.0 %
416 Street Cleaning 501,667 395,952 445,859 465,878 554,933 19.1 %
417 Roadside Maintenance 84,597 101,285 84,757 94,257 82,448 (12.5)%
419 Streets Administration 126,174 136,423 127,435 223,035 136,871 (38.6)%
421 Streets Management 66,994 68,281 68,462 69,485 74,146 6.7 %
423 General Services 227,671 251,710 229,067 259,067 269,662 4.1 %
432 Lighting 393,277 2,026,066 390,511 522,029 559,057 7.1 %
434 Traffic Control 1,038,162 1,166,554 1,125,789 1,237,196 1,124,919 (9.1)%
439 Traffic Administration 6,475 7,557 4,800 4,950 4,800 (3.0)%
441 Traffic Management 65,421 67,617 66,636 69,495 72,307 4.0 %
443 Traffic Engineering 45 426 - n/a
444 Traffic Planning 187,426 40,243 21,500 20,500 148,750 625.6 %
449 Traffic Engineering Administration 207,829 224,903 194,873 197,464 203,242 2.9 %
Total 5,600,890 7,295,657 5,441,132 5,794,820 6,018,795 3.9 %
Object/Type
31 Taxes 3,279,962 3,116,609 3,291,437 3,294,019 3,271,325 (0.7)%
33 Intergovernmental 1,481,648 1,501,338 1,534,022 1,747,812 1,741,712 (0.3)%
34 Chrgs f/Goods & Svcs 560,680 402,773 545,000 546,100 545,000 (0.2)%
36 Miscellaneous Revenues 20,134 125,462 8,000 117,446 8,000 (93.2)%
39 Other Financing Sources 60,524 2,447,759 40,000 100,000 40,000 (60.0)%
Transfers In 176,545
Total 5,402,948 7,593,941 5,418,459 5,805,377 5,782,582 (0.4)%
Fund Balance
Beginning Balance 749,551 551,611 849,894 849,894 860,450 1.2 %
Revenues less Expenditures (197,942) 298,284 (22,673) 10,557 (236,213) n/a
Ending Balance $ 551,609 $ 849,895 $ 827,221 $ 860,451 $ 624,237 (27.5)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 1,905,637 $ 1,904,035 $ 1,973,906 $ 1,979,136 $ 2,187,620 10.5 %
200 Personnel Benefits 765,824 816,994 806,845 806,845 949,095 17.6 %
Sub -Total Salaries & Benefits 2,671,461 2,721,029 2,780,751 2,785,981 3,136,715 12.6 %
2019 City of Yakima Budget - 267
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies 608,824 842,967 604,800 736,319 587,900 (20.2)%
400 Professional Services & Charges 1,951,940 3,350,368 1,695,583 1,565,003 1,634,203 4.4 %
600 Capital Projects 18,663 8,367 95,000 (100.0)%
700 Debt Service - Principal 137,202 187,785 36.9 %
800 Debt Service - Interest 22,926 85,316 77,192 (9.5)%
Transfers 350,000 350,000 360,000 390,000 395,000 1.3 %
Total Expenditures $ 5,600,888 $ 7,295,657 $ 5,441,134 $ 5,794,821 $ 6,018,795 3.9 %
EXPLANATORY NARRATIVE
Pedestrian / Bike Maintenance - 411
This service unit covers pedestrian and bike maintenance, as well as sidewalk maintenance adjacent to City -
owned facilities. T he Pedestrian and Bike Maintenance program has been given a higher priority than in past
years. Most of the locations repaired are short segments that had severe damage from tree roots. The program
is proposed to be adequately funded through the Transportation Benefit District but will remain substantially
underfunded due to reductions in the street maintenance materials budget.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
411 Pedestrian / Bike Maintenance Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 30,006 $ 29,955 $ 31,082 $ 31,082 $ 57,519 85.1 %
12 Overtime 1,367 1,864 2,000 2,000 2,000 -0/0
13 Special Pay 1,783 1,902 2,200 2,200 2,200 -0/0
14 Retire/Term Cashout 87 72 600 600 600 -0/0
Total 33,243 33,793 35,882 35,882 62,319 73.7 %
200 Benefits 14,070 15,758 15,752 15,752 29,514 87.4 %
300 Operating Supplies
31 Office & Oper Supplies 1,409 531 1,000 3,000 1,000 (66.7)%
400 Professional Services & Charges
41 Professional Services 15,921 20,000 30,000 20,000 (33.3)%
Total Expenditures $ 48,722 $ 66,003 $ 72,634 $ 84,634 $ 112,833 33.3 %
Snow and Ice Control - 412
The goal of the street maintenance crew in snow and ice control is to provide citizens a reasonably safe and
passable road surface, in a timely manner. Citizens gauge much of the effectiveness of the street maintenance
program in the handling of snow and ice during and after storm conditions. Snow and ice control services will
vary in magnitude from year to year as weather conditions change. Response to snow or ice events is often
necessary in the early hours of morning and for long durations that requires overtime for city personnel. The
ability to remove snow in a timely matter is limited by the number of skilled maintenance workers available.
The Streets division lost five positions between 2010 and 2015. Moderate to large snowstorms or even a series of
small snowstorms now require dividing the staff into two crews resulting in less equipment on the road and
longer times to dear snow from city streets. Personnel cuts reduce our ability to fully respond and provide
continuous coverage for larger storm events. Further cuts in personnel will not allow splitting of the crew and
268 - 2019 City of Yakima Budget
may result in pulling the full crew from the streets during snow events for periods of up to eight hours in order
to give them adequate rest for safety.
The Snow and Ice Control plan was updated in 2015 to provide for earlier response to neighborhood streets and
to the Central Business District (CBD). Modifications to the plan for 2017/2018 will include reduction in the
Snow Emergency Zone and adjustments to the timing for calling in contractors.
Account 12 Overtime - Overtime is primarily due to the hours of work required for snow and ice removal.
Account 13 Special Pay - The areas that require special pay frequently are standby pay for winter storms and
weekend emergency call -outs.
Account 31 Office and Operating Supplies - The funds cover expenses for traction sand, bulk rock salt and liquid anti -
icing materials. Salt and de-icing material costs have remained steady over the last two seasons. Expenditures
varies greatly year-to-year, as it is based on weather conditions.
Account 41 Professional Services - These funds pay for private contractors hired to augment city crews during large
storm events. This line item varies greatly each year, as it is based on weather conditions. When there is a major
snow event additional expenses are paid from operating reserves.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
412 Snow and Ice Control Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 100,018 $ 99,845 $ 103,604 $ 102,194 $ 111,588 9.2%
12 Overtime 4,556 6,288 7,000 6,500 7,000 7.7%
13 Special Pay 5,945 6,345 6,500 6,500 6,500 -%
14 Retire/Term Cashout 291 239 1,450 1,450 1,450 -%
Total 110,810 112,717 118,554 116,644 126,538 8.5%
200 Benefits 47,260 52,541 52,505 52,505 58,685 11.8%
300 Operating Supplies
31 Office & Oper Supplies 190,911 287,082 175,000 160,000 160,000 -%
400 Professional Services & Charges
41 Professional Services 173,862 163,398 150,000 100,000 150,000 50.0%
48 Repairs & Maintenance 651 2,560 3,000 3,000 3,335 11.2%
Total 174,513 165,958 153,000 103,000 153,335 48.9%
600 Capital Outlay
64 Machinery & Equipment 13,022 n/a
Total Expenditures $ 536,516 $ 618,298 $ 499,059 $ 432,149 $ 498,558 15.4%
Roadway Maintenance - 413
This is the primary function for the Street Operation Division performing general street maintenance, work on
street shoulders, tree pruning, and litter control.
Before 2011, the street division was focused on providing a 12 -year cycle of programmed preventative
maintenance operations to the surface of all 92 miles of classified roadway and the 300 miles of residential streets.
The program's objective was to ensure that asphalt streets are kept in good condition and prevent sections from
failing. Tasks included cleaning and filling existing cracks in the asphalt surface, removing failed sections, and
chip sealing.
2019 City of Yakima Budget - 269
Included in the program is sweeping and traffic markings when required. The program had been averaging over
20 miles of residential streets and 30 lane miles of arterial streets annually. The division has resumed the chip seal
program after nine years but not at the level required to keep roadways in good condition over the long term.
Larger paving operations in 2018 included 4® Street - Walnut to Race, Naches Avenue - Walnut to Martin Luther
King Jr. Blvd, and Randall Park 44° Ave parking lot.
Account 12 Overtime - Overtime costs vary year-to-year and are heavily determined by call -outs from the Police and
Fire Departments along with personnel allocations towards snow and ice removal.
Account 13 Special Pay - The areas that require special pay frequently are standby pay for winter storms and
weekend emergency call -outs.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as hiring
specialty contractors. This also includes the interfund charge for insurance (i.e. Risk Management).
413 Roadway Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 713,490 $ 701,802 $ 752,384 $ 752,384 $ 757,427 0.7 %
12 Overtime 31,988 43,695 45,000 45,000 45,000 -0/0
13 Special Pay 41,610 44,386 50,000 50,000 50,000 -0/0
14 Retire/Term Cashout 2,038 11,520 2,000 3,364 2,000 (40.5)%
Total 789,126 801,403 849,384 850,748 854,427 0.4 %
200 Benefits 341,612 367,918 367,545 367,545 396,728 7.9 %
300 Operating Supplies
31 Office & Oper Supplies 126,031 152,388 100,000 100,000 100,000 -0/0
32 Fuel 57,098 77,396 77,000 77,000 77,000 -0/0
35 Small Tools & Equip 8,369 11,725 8,500 8,500 8,500 -0/0
Total 191,498 241,509 185,500 185,500 185,500 -0/0
400 Professional Services & Charges
41 Professional Services 12,416 1,573 3,000 1,500 3,000 100.0 %
42 Communications 6,521 5,370 5,500 5,500 5,500 -0/0
43 Trans & Training 426 2,848 2,000 2,000 2,000 -0/0
45 Rentals & Leases 26,150 32,842 28,000 28,000 28,000 -0/0
48 Repairs & Maintenance 355,883 281,366 280,000 285,067 308,450 8.2 %
49 Miscellaneous 4,599 6,491 4,000 4,000 4,000 -0/0
Total 405,995 330,490 322,500 326,067 350,950 7.6 %
Vehicle Replacement 350,000 350,000 350,000 350,000 350,000
Total Expenditures $ 2,078,231 $ 2,091,320 $ 2,074,929 $ 2,079,860 $ 2,137,605 2.8 %
Drainage Maintenance - 414
Drainage work done by the Streets Division is limited to clearing of roadside drainage ditches. Most of the work is
done on an as needed basis.
270 - 2019 City of Yakima Budget
414 Drainage Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 20,003 $ 19,966 $ 20,718 $ 20,718 $ 23,059 11.3%
12 Overtime 911 1,243 2,000 2,000 2,000 -%
13 Special Pay 1,188 1,267 1,500 1,500 1,500 -%
14 Retire/Term Cashout 58 48 100 100 100 -%
Total 22,160 22,524 24,318 24,318 26,659 9.6%
200 Benefits 9,521 10,499 10,502 10,502 12,003 14.3%
Total Expenditures $ 31,681 $ 33,023 $ 34,820 $ 34,820 $ 38,662 11.0%
Street Cleaning - 416
City streets are swept at least once per month on a rotating basis in most locations from spring through fall. The
Central Business District is swept at least weekly. Additional sweeping is done after snowstorms to pick up traction
material spread for the storm. Streets are also swept in advance of special events such as parades or street fairs.
Street cleaning services have increased over previous years in part because of the reduction in pavement
maintenance has allowed more time for this activity. There is not enough personnel or equipment to provide
scheduled sweeping of city streets.
Account 12 Overtime - Overtime is primarily due to personnel allocations towards snow and ice removal and for
street sweeping after parades.
Account 13 Special Pay - The areas that require special pay frequently are standby pay for winter storms and
weekend emergency call -outs.
416 Street Cleaning
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 100,018 $ 99,845 $ 103,604 $ 103,604 $ 158,686 53.2 %
12 Overtime 4,556 6,214 7,250 7,250 7,250 -0/0
13 Special Pay 5,945 6,341 7,000 7,000 7,000 -0/0
14 Retire/Term Cashout 291 239 1,500 1,500 1,500 -0/0
Total 110,810 112,639 119,354 119,354 174,436 46.2 %
200 Benefits 46,897 52,525 52,505 52,505 84,097 60.2 %
300 Operating Supplies
31 Office & Oper Supplies 13 19 - (100.0)%
32 Fuel 24,684 24,338 30,000 26,000 30,000 15.4 %
Total 24,684 24,351 30,000 26,019 30,000 15.3 %
400 Professional Services & Charges
47 Public Utility Services 58,737 61,772 60,000 60,000 60,000 -0/0
48 Repairs & Maintenance 260,538 144,665 184,000 208,000 206,400 (0.8)%
Total 319,275 206,437 244,000 268,000 266,400 (0.6)%
Total Expenditures $ 501,666 $ 395,952 $ 445,859 $ 465,878 $ 554,933 19.1 %
2019 City of Yakima Budget - 271
Roadside Maintenance - 417
The primary purpose of this function is weed control within the city's right-of-ways. A more aggressive weed
control campaign on arterial roadways had resulted in a noticeable improvement in street appearance and reduced
weed intrusion into roadways and sidewalks. Addition of a pre -emergent to the spray application has resulted in
fewer applications required. Existing funding allows for two applications in a season.
417 Roadside Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 50,009 $ 49,923 $ 51,801 $ 51,802 $ 43,177 (16.6)%
12 Overtime 2,278 3,107 3,000 2,500 3,000 20.0 %
13 Special Pay 2,972 3,171 3,500 3,500 3,500 -0/0
14 Retire/Term Cashout 146 119 200 200 200 -0/0
Total 55,405 56,320 58,501 58,002 49,877 (14.0)%
200 Benefits 23,452 26,264 26,255 26,255 22,571 (14.0)%
300 Operating Supplies
31 Office & Oper Supplies 1,155 18,700 10,000 10,000 -0/0
400 Professional Services & Charges
41 Professional Services 4,586 n/a
Total Expenditures $ 84,598 $ 101,284 $ 84,756 $ 94,257 $ 82,448 (12.5)%
Streets Administration - 419
This function covers the supervisory and office expenses for Street Operations.
419 Streets Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 83,386 $ 88,502 $ 88,502 $ 88,502 $ 94,659 7.0 %
200 Benefits 31,537 33,453 33,033 33,033 35,712 8.1 %
300 Operating Supplies
31 Office & Oper Supplies 4,393 5,087 4,500 4,500 4,500 -0/0
35 Small Tools & Equip 1,172 375 1,200 1,200 1,200 -0/0
Total 5,565 5,462 5,700 5,700 5,700 -0/0
400 Professional Services & Charges
42 Communications 593 600 600 -0/0
44 Taxes & Assessments 46 46 200 200 200 -0/0
Total 46 639 200 800 800 -0/0
600 Capital Outlay
64 Machinery & Equipment 5,641 8,367 95,000 (100.0)%
Total Expenditures $ 126,175 $ 136,423 $ 127,435 $ 223,035 $ 136,871 (38.6)%
Streets Management - 421
This function is used for management services for Street Operations. One-half of the Street and Traffic Operations
Manager expenses are shared with Traffic Engineering/Traffic Operations.
272 - 2019 City of Yakima Budget
421 Streets Management
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 51,295 $ 52,531 $ 51,250 $ 52,558 $ 55,347 5.3%
200 Benefits 14,126 15,086 15,387 15,387 16,959 10.2%
400 Professional Services & Charges
42 Communications 15 15
49 Miscellaneous 1,573 663 1,825 1,525 1,825 19.7%
Total 1,573 663 1,825 1,540 1,840 19.5%
Total Expenditures $ 66,994 $ 68,280 $ 68,462 $ 69,485 $ 74,146 6.7%
General Services - 423
This function includes the Interfund Insurance charges and Public Works Administration charges.
423 General Services
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 169,339 $ 193,789 $ 194,401 $ 194,401 $ 199,261 2.5%
47 Public Utility Services 108 175 175 175 175 -%
49 Miscellaneous 58,225 57,746 24,491 24,491 25,226 3.0%
Total 227,672 251,710 219,067 219,067 224,662 2.6%
Transfers Out 10,000 40,000 45,000 12.5%
Total Expenditures $ 227,672 $ 251,710 $ 229,067 $ 259,067 $ 269,662 4.1%
Lighting - 432
This service unit includes power service, design, installation, repair and maintenance of the City's streetlights.
Supplies purchased include items such as bulbs, starters, poles, capacitors, fuses, photo -cells, arms, fixtures,
brackets, and wire. Scheduled replacement of lamps and cleaning of high-pressure sodium fixtures was
eliminated with 2013 budget. A higher rate of call -outs for equipment malfunctions has resulted from the deferred
maintenance. The installation of LED fixtures where possible has reduced some of the impact of the deferred
maintenance.
Through a Department Energy Services energy saving program the City has embarked on a project to replace all
High Pressure Sodium streetlights with LED streetlights. The project is 51% complete but has been delayed due
to regulatory issues. Those issues have been resolved and the project should recommence by October of 2018.
Project completion is expected to be in the first quarter of 2019. The LED installations will reduce the annual
utility bill for street lighting by at least 50% and result in minimal maintenance needs over the first 15 years of the
new fixtures lives.
432 Lighting
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 24,210 $ 26,021 $ 27,015 $ 27,015 $ 28,191
12 Overtime 877 522 750 750 750
13 Special Pay 1,179 1,167 1,000 1,000 1,000
4.4
0/0
0/0
2019 City of Yakima Budget - 273
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
432 Lighting Actual Actual Budget Year -End Budget to Proj
14 Retire/Term Cashout 129 139 n/a
Total 26,395 27,849 28,765 28,765 29,941 4.1 %
200 Benefits 10,506 11,706 11,746 11,746 12,640 7.6 %
300 Operating Supplies
31 Office & Oper Supplies 14,080 2,026 5,000 3,000 5,000 66.7 %
400 Professional Services & Charges
47 Public Utility Services 342,295 330,402 345,000 255,000 245,000 (3.9)%
48 Repairs & Maintenance 1,631,157 1,000 1,500 n/a
Total 342,295 1,961,559 345,000 256,000 246,500 (3.7)%
800 Debt Service - Interest 22,926 222,518 264,977
Total Expenditures $ 393,276 $ 2,026,066 $ 390,511 $ 522,029 $ 559,058 7.1 %
Traffic Control - 434
Maintenance and operation of the City's traffic signal system and signs and marking inventory will continue at a
reduced level due to previous budget restrictions. Aging traffic signal equipment is putting a strain on
maintenance resources and we are seeing greatly reduced reliability and increased operational problems. The
Signal shop's tasks include maintenance of lighting, wiring, controllers, electronic subsystems, structural items,
and maintenance of the miles of underground conduits. Supplies purchased here include items such as signal
controllers, conflict monitors, load switches, fans, filters, lamps, signal heads, detection equipment, wire, back -
plates, brackets, conduits and other items. The Signal crew is responsible for emergency response to signal
malfunctions or damage due to accidents.
The rising cost of materials and power service is well known and continues to be a significant factor for the
Division. The Division has pursued methods of reducing costs, when possible. All new traffic signals and
replacement signal heads are LED rather than incandescent heads and saves in lower energy and maintenance
costs. Solar powered beacons are also used whenever possible to reduce installation cost and ongoing power
bills.
Signs and Marking tasks includes painting lane lines, arrows, stencils and crosswalks on City streets, and
fabrication and installation of all traffic control signing in the City. Supplies purchased here include items such
as liquid paint, glass beads, and thermoplastic street marking material, sign plates, sign film, posts, brackets,
damps, cones, barricades, and other specialized traffic control devices. The Signs and Lines crew provide
traffic control in the event of emergencies, for parades, and other special events as needed.
Not all of the pavement markings and crosswalks received annual maintenance due to ongoing budget
reductions for materials. Two Traffic Sign Specialist positions were eliminated in 2014, further crippling
maintenance efforts. School zones and arterials will continue to be the top priority for maintenance but most
markings in residential areas will be allowed to fade away. Requests for new markings will be reviewed not
just for need but maintainability as well. Long lead times will be typical for striping requests.
Damaged sign plates are recycled for reuse whenever possible to minimize material expenditures. The city has
been using Telspar signposts that are more durable, more adaptable, and easier to install and replace than steel
pipe or 4x4 wood posts. Although Telspar posts are slightly more expensive than wood posts or steel pipe, the
benefits in durability and efficiency more than make up for the marginal cost difference.
The City of Yakima does not have a planned program for the maintenance of street signs. The routine
maintenance program for all signs was eliminated several years ago as a cost containment measure. The City's
sign maintenance program has focused on keeping arterial street signage and critical safety signage to current
274 - 2019 City of Yakima Budget
industry standards and addressing graffiti and vandalism on as needed basis. Federal regulations require the city
to maintain all regulatory and warning signs at specified reflectivity levels. We will not meet the requirements for
inspection and timely replacement which will expose the city to greater liability and possibly compromising
future federal grant funding opportunities.
Account 12 Overtime - Overtime is primarily due to call outs for signs damaged by accidents or weather, traffic
control at structure fires or vehicle accident scenes, and traffic control for parades.
Account 13 Special Pay - The area that requires special pay frequently is standby pay for weekend emergency
coverage.
434 Traffic Control
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 460,187 $ 493,304 $ 512,143 $ 512,478 $ 533,108 4.0 %
12 Overtime 14,829 12,104 12,000 12,000 12,000 -0/0
13 Special Pay 20,610 21,742 20,000 20,000 20,000 -0/0
14 Retire/Term Cashout 4,609 5,082 4,000 5,775 5,000 (13.4)%
Total 500,235 532,232 548,143 550,253 570,108 3.6 %
200 Benefits 187,901 209,200 206,228 206,228 223,937 8.6 %
300 Operating Supplies
31 Office & Oper Supplies 166,426 241,387 185,900 319,000 174,000 (45.5)%
32 Fuel 10,223 12,385 9,700 15,000 9,700 (35.3)%
35 Small Tools & Equip 937 2,656 2,500 5,600 2,500 (55.4)%
Total 177,586 256,428 198,100 339,600 186,200 (45.2)%
400 Professional Services & Charges
42 Communications 5,626 5,623 7,818 7,615 9,334 22.6 %
47 Public Utility Services 126,504 116,110 120,000 90,000 88,500 (1.7)%
48 Repairs & Maintenance 40,310 46,962 45,500 43,500 46,840 7.7 %
Total 172,440 168,695 173,318 141,115 144,674 2.5 %
Total Expenditures $ 1,038,162 $ 1,166,555 $ 1,125,789 $ 1,237,196 $ 1,124,919 (9.1)%
Traffic Administration - 439
This function covers the supervisory and office expenses for Traffic Operations.
439 Traffic Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 1,455 $ 2,686 $ 1,500 $ 1,500 $ 1,500 -0/0
400 Professional Services & Charges
43 Trans & Training 2,356 393 1,200 1,200 1,200 -0/0
49 Miscellaneous 2,663 4,478 2,100 2,250 2,100 (6.7)%
Total 5,019 4,871 3,300 3,450 3,300 (4.3)%
Total Expenditures $ 6,474 $ 7,557 $ 4,800 $ 4,950 $ 4,800 (3.0)%
2019 City of Yakima Budget - 275
Traffic Management - 441
This function supplies management services for Street Operations. One-half of the Street and Traffic Operations
Manager expenses are shared with the Streets Division.
441 Traffic Management
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 51,295 $ 52,531 $ 51,250 $ 54,109 $ 55,348 2.3%
200 Benefits 14,126 15,085 15,386 15,386 16,960 10.2%
Total Expenditures $ 65,421 $ 67,616 $ 66,636 $ 69,495 $ 72,308 4.0%
Traffic Engineering - 443
This function tracks Traffic Engineering professional services
443 Traffic Engineering
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous
$ 45 $ 426 $ $ $ n/a
Traffic Planning - 444
This function is responsible for traffic studies, collision analysis, collection of transportation system data, traffic
impact reviews for proposed developments, transportation planning, traffic signal timing plans, review and
design of striping, sign layouts, and signals. It also is responsible for responding to citizen inquiries,
Neighborhood Traffic Calming Program, and grant applications. With the elimination of the two Traffic
Engineering Technician positions in 2016 and the loss of the Traffic Systems Analyst position in 2017, all traffic
engineering functions fall to the Streets & Traffic Operations Manager. There will be long delays in
investigations, data collections and actions taken on all traffic requests.
Signal operations at arterial intersections, intersection safety improvements and school safety enhancements
remain the highest priorities. Staff will continue to seek any opportunities to move forward with these important
objectives.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as traffic
engineering services and peer reviews of development traffic impact studies.
444 Traffic Planning
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 70,949 $ 1,319 $
12 Overtime 26 13
13 Special Pay 500 750
14 Retire/Term Cashout 8,914
Total 71,475 10,996
200 Benefits 24,816 6,959
$ 87,962 n/a
n/a
n/a
n/a
87,962 n/a
39,289 n/a
276 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
444 Traffic Planning Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 483 779 1,000 1,000 1,000 -%
35 Small Tools & Equip 3,414 2,000 1,000 2,000 100.0%
Total 483 4,193 3,000 2,000 3,000 50.0%
400 Professional Services & Charges
41 Professional Services 90,653 18,096 18,500 18,500 18,500 -%
Total Expenditures $ 187,427 $ 40,244 $ 21,500 $ 20,500 $ 148,751 625.6%
Traffic Engineering Administration - 449
This function covers the Public Works Administration charges, which are an allocation of the cost of providing
general administrative, clerical and plant expenses to the Public Works Division.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
449 Traffic Engineering Admin Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 11,033 $ 14,580 $ 12,665 $ 15,256 $ 15,573 2.1%
42 Communications 205 146 200 200 200 -%
45 Rentals & Leases 157,299 169,933 164,988 164,988 169,938 3.0%
49 Miscellaneous 39,292 40,244 17,020 17,020 17,531 3.0%
Total Expenditures $ 207,829 $ 224,903 $ 194,873 $ 197,464 $ 203,242 2.9%
Revenue
Revenues consist of an allocation of Property Tax, State Gas Tax (based on a state per capita formula), an interfund
distribution transfer from Stormwater to support the street sweeping operation (for the removal of pollutants before
they enter the storm water system), interest and other miscellaneous revenues consisting primarily of insurance
reimbursements when motorist collisions damage lighting structures or signs. Transfers include funding from the
Transportation Benefit District for 2.00 FTE's, added in the 2019 budget.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 749,551 $ 551,611 $ 849,894 $ 849,894 $ 860,450 1.2 %
31 Taxes 3,279,962 3,116,609 3,291,437 3,294,019 3,271,325 (0.7)%
33 Intergovernmental 1,481,648 1,501,338 1,534,022 1,747,812 1,741,712 (0.3)%
34 Chrgs f/Goods & Svcs 560,680 402,773 545,000 546,100 545,000 (0.2)%
36 Miscellaneous Revenues 20,134 125,462 8,000 117,446 8,000 (93.2)%
39 Other Financing Sources 60,524 2,447,759 40,000 100,000 40,000 (60.0)%
Transfers In 176,545
Total $ 6,152,499 $ 8,145,552 $ 6,268,353 $ 6,655,271 $ 6,643,032 (0.2)%
2019 City of Yakima Budget - 277
PUBLIC WORKS - 2019 BUDGET NARRATIVE
ARTERIAL STREET CAPITAL -142
Director of Public Works Scott Schafer
DEFINITION
The Arterial Street Capital Fund is used for street improvement projects listed in the Six Year Transportation
Improvement Program (STIP). The primary ongoing revenue in this fund is an allocation of the gas tax. The fund is
used to provide local match to other funding sources, debt service, or as 100% funding for certain projects.
Additional revenue is placed into this Fund from grants or loans. The amount and time of receipt is dependent on
project approval and construction progress of each individual project. The timing is not usually coincidental with
year-end.
Function(s): 711, 712, 713, 809 & 877.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
711 Capital Improvement $ 220,875 $ 220,375 $ — $ 19,350 $
712 Arterial Street Projects 2,374,302 1,021,927 4,733,170 1,153,784 11,908,352
713 Arterial Street Programs 1,995 4,778 5,000 5,000 5,000
809 SIED Airport Road 58,090 58,090 58,090
877 Debt Service Principal 106,197 106,197 106,197
Total 2,597,172 1,247,080 4,902,457 1,342,421 12,077,639
Object/Type
33 Intergovernmental
34 Chrgs f/Goods & Svcs
(100.0)%
932.1
0/0
0/0
0/0
799.7 %
1,993,121 1,190,323 2,773,885 1,730,079 9,088,713 425.3 %
36 Miscellaneous Revenues 1,000 1,000 1,000 1,000 1,000
39 Other Financing Sources 900,000 1,700,000 500,000 1,700,000
Total 2,894,121 1,191,323 4,474,885 2,231,079 10,789,713
0/0
240.0
383.6
Fund Balance
Beginning Balance 1,281,875 1,578,823 1,523,066 1,523,066 2,411,724 58.3 %
Revenues less Expenditures 296,949 (55,757) (427,572) 888,658 (1,287,926) (244.9)%
Ending Balance $ 1,578,824 $ 1,523,066 $ 1,095,494 $ 2,411,724 $ 1,123,798 (53.4)%
278 - 2019 City of Yakima Budget
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 1,995 $ 9,888 $ 5,000 $ 19,550 $ 10,000 (48.8)%
600 Capital Projects 2,374,302 1,016,817 4,733,170 1,158,584 11,903,352 927.4 %
700 Debt Service - Principal 95,145 95,145 135,601 42.5 %
800 Debt Service - Interest 69,141 69,141 28,686 (58.5)%
Transfers 220,875 220,375 — n/a
Total Expenditures $ 2,597,172 $ 1,247,080 $ 4,902,456 $ 1,342,420 $ 12,077,639 799.7 %
EXPLANATORY NARRATIVE
Projects scheduled and budgeted for 2019 using this fund are:
CAPITAL IMPROVEMENT EXPENDITURES
Fund 142 Expenditures
2019
Proj ected
Budget
Construction Projects
- Professional Services $ 10,000
2143 Nob Hill/Fair Ave Rebuild 78,312
2340 N 1st St Revitalization - Phase I 3,396,279
2388 Wide Hollow Creek Bridges 183,571
2413 Garfield Elementary Safety Improvements 142,000
2428 Spring Creek Road - Soccer 3,021,636
2430 Cowiche Canyon Trail 1,847,000
2447 Fruitvale/River Rd Roundabouts 1,090,000
2458 Complete Streets Projects 430,000
2473 McClure Elementary Vic Safety Impr 258,000
2474 64th Ave & Ahtanum Rd Intersection 97,804
2479 River Road - 34th Ave to 40th Ave 1,358,750
Total Construction Projects 11,913,352
Debt Service
2410 58,090
2428 106,197
Total Fund 142 Expenditures $ 12,077,639
Capital Improvement - 711
In 2018, this function consisted of purchasing property and relocating a fence at the northwest corner of 72 -
Avenue and Coolidge Road.
2019 City of Yakima Budget - 279
711 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
48 Repairs & Maintenance $ $ $ $ 11,550 $ n/a
600 Capital Outlay
61 Land 7,800 n/a
Transfers Out 220,875 220,375 n/a
Total Expenditures $ 220,875 $ 220,375 $ $ 19,350 $ — (100.0)%
Arterial Street Projects - 712
The Arterial Street Project element consists of all projects done by the City within the public right of way.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as electrical or
mechanical engineering, architecture, or surveying.
712 Arterial Street Projects
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
600 Capital Outlay
65 Construction Projects
$ 5,110 $ $ 3,000 $ 5,000 66.7%
2,374,302 1,016,817 4,733,170 1,150,784 11,903,352 934.4%
Total Expenditures $ 2,374,302 $ 1,021,927 $ 4,733,170 $ 1,153,784 $ 11,908,352 932.1%
Arterial Street Programs - 713
The Arterial Street Programs element provides funding for the Annual Bridge Inspections.
713 Arterial Street Programs
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 1,995 $ 4,778 $ 5,000 $ 5,000 $ 5,000
0/0
SIED Airport Road Debt Service- 809
This grant/loan was obtained by the City to reconstruct and realign Airport Lane and extend 21st Avenue. The City
received $307,000 in grant and $307,000 in loan. The 6 -year loan will mature in 2023.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
809 SIED Airport Road Debt Service Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ — $ $ 36,658 $ 36,658 $ 51,493 40.5 %
800 Debt Service Int/Other 21,432 21,432 6,596 (69.2)%
Total Expenditures $ — $ — $ 58,090 $ 58,090 $ 58,089 —0/0
280 - 2019 City of Yakima Budget
SIED Frontage Road Debt Service- 809
This $1.8 million County grant/loan was obtained to reconstruct and widen the streets providing access to the
SOZO Sports Complex.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
809 SIED Frontage Road Debt Service Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ — $ $ 58,488 $ 58,488 $ 84,107 43.8 %
800 Debt Service Int/Other 47,709 47,709 22,090 (53.7)%
Total Expenditures $ — $ — $ 106,197 $ 106,197 $ 106,197 —0/0
Revenue
Revenues are detailed in the following charts:
GENERAL REVENUES
Fund 142 Revenues
2019
Projected
Budget
2143 Nob Hill & Fair Ave (Federal Highway Admin Grant) $ 67,740
2,340 North 1st St Revitalization Phase 1 (STP Grant) 2,964,279
2388 Wide Hollow Creek Bridges (DOE Grant) 183,571
2413 Garfield Elementary Safety Improvements (WSDOT Grant) 142,000
2428 Spring Creek Road - Soccer (SIED Grant) 900,000
2428 Spring Creek Road - Soccer (LTGO Bond) 1,700,000
2430 Cowiche Canyon Trail (Connecting WA Grant) 1,847,000
2447 Fruitvale/River Road Roundabouts (HSIP Grant) 857,608
2473 McClure Elementary Vic Safety Impr (SRTS Grant) 258,000
2474 64th Ave and Ahtanum Road I/S (CMAQ Grant) 84,600
2479 River Road - 34th Ave to 40th Ave (SIED Grant) 500,000
2479 River Road - 34th Ave to 40th Ave (TIB Grant or TBD) 648,710
0000 Arterial Street Gas Tax/Interest 635,205
0000 Miscellaneous Revenue 1,000
Total Fund 142 Revenues $ 10,789,713
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 1,281,875 $ 1,578,823 $ 1,523,066 $ 1,523,066 $ 2,411,724 58.3%
33 Intergovernmental 1,993,121 1,190,323 2,773,885 1,730,079 9,088,713 425.3%
36 Miscellaneous Revenues 1,000 1,000 1,000 1,000 1,000 —%
39 Other Financing Sources 900,000 1,700,000 500,000 1,700,000 240.0%
Total $ 4,175,996 $ 2,770,146 $ 5,997,951 $ 3,754,145 $ 13,201,437 251.6%
2019 City of Yakima Budget - 281
PUBLIC WORKS - 2019 BUDGET NARRATIVE
STREET CAPITAL - 344
Director of Public Works Scott Schafer
DEFINITION
In August of 2013, 72% of voters supported a City Charter amendment requiring the City to invest at least $2
million annually on the restoration or reconstruction of Yakima streets. With the cost to rehabilitate one lane
mile of road with a grind and overlay project being approximately $180,000, using a pay-as-you-go approach
would allow approximately 11 lane mile to be rehabilitated each year. It was determined that the poor
condition of the roadways warranted a more aggressive approach. Therefore, bonds were acquired in 2013 and
2014 that allowed the rehabilitation of approximately 120 lane miles of City streets. As a result of these projects,
the average Pavement Condition Index (PCI) for the approximately 802 lane miles of City Streets has increased
from 54 to 65.
Approximately 2% of the roads are currently classified as failed, and 10% of the roads are projected to attain a
failed classification by 2020. Public response to these projects to improve the condition of the streets has been
very positive.
The Charter Amendment included an inflationary component which is deposited into this fund. Currently the
City is building this balance until a viable project is identified.
Function(s): 717.
Function/Title
717 Capital Improvement
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 167 $ 95,775 $ 550,000 $ 3,975,156 $ 726,545 (81.7)%
Object/Type
31 Taxes 550,000 550,000 550,000 -0/0
36 Miscellaneous Revenues 59,248 79,256 50,000 92,000 50,000 (45.7)%
39 Other Financing Sources 3,500,000 (100.0)%
Transfers In 45,306 74,159 105,000 n/a
Total 104,554 153,415 705,000 4,142,000 600,000 (85.5)%
Fund Balance
Beginning Balance 94,164 198,551 256,191 256,191 423,035 65.1 %
Revenues less Expenditures 104,387 57,640 155,000 166,844 (126,545) (175.8)%
Ending Balance $ 198,551 $ 256,191 $ 411,191 $ 423,035 $ 296,490 (29.9)%
282 - 2019 City of Yakima Budget
Object/Type
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Projects $ 167 $ 95,775 $ 550,000 $ 550,000 $ 550,000 -0/0
Transfers - 3,425,156 176,545
Total Expenditures $ 167 $ 95,775 $ 550,000 $ 3,975,156 $ 726,545 (81.7)%
EXPLANATORY NARRATIVE
Capital Improvement - 717
This work will remove and replace dilapidated sidewalk, install new sidewalk, upgrade non ADA compliant
sidewalk ramps and install new sidewalk ramps. These projects are included in the Transportation Benefit District
(TBD) project list and will be funded by the TBD. The sidewalk projects included in the TBD are scheduled to be
constructed through 2028. Transfers include a 2018 refunding on a streets resurfacing project for a better term, and
to Streets for the funding of 2.00 FTE's added in the 2019 budget.
717 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
63 Impr Other Than Bldg $ - $ 95,775 $ - $ - $ n/a
65 Construction Projects 167 550,000 550,000 550,000 -0/0
Total 167 95,775 550,000 550,000 550,000 -0/0
Transfers Out 3,425,156 176,545
Total Expenditures $ 167 $ 95,775 $ 550,000 $ 3,975,156 $ 726,545 (81.7)%
Revenue
In 2018 road rehabilitation will be primarily funded by Transportation Benefit District (TBD) taxes.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 94,164 $ 198,551 $ 256,191 $ 256,191 $ 423,035 65.1 %
31 Taxes 550,000 550,000 550,000 -0/0
36 Miscellaneous Revenues 59,248 79,256 50,000 92,000 50,000 (45.7)%
39 Other Financing Sources 3,500,000 - (100.0)%
Transfers In 45,306 74,159 105,000 n/a
Total $ 198,718 $ 351,966 $ 961,191 $ 4,398,191 $ 1,023,035 (76.7)%
2019 City of Yakima Budget - 283
PUBLIC WORKS - 2019 BUDGET NARRATIVE
PUBLIC WORKS ADMINISTRATION - 560
Director of Public Works Scott Schafer
DEFINITION
Public Works Administration provides support services in the Department of Public Works to the following
divisions: Parks and Recreation/Cemetery, Street Maintenance and Traffic Engineering/ Operations, Refuse and
Recycling, Transit, Equipment Rental/Building Maintenance, Water/Irrigation, Wastewater/Stormwater and
Engineering. Public Works, through its various divisions, provides essential services, helps to promote
economic development, protects the health and safety of staff and of the community, protects the environment
and enhances the quality of life for our residents.
Function(s): 491, 492 & 493.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1160 Director of Public Works 1.00 1.00 1.00 1.00
2262 Public Works Safety & Training Coordinator 1.00 1.00 1.00 1.00
7122 Department Assistant II "' 2.00 2.00 0.00 0.00
7123 Department Assistant III "' 1.00 1.00 3.00 3.00
7124 Department Assistant IV 1.00 1.00 1.00 1.00
8511 Custodian `2' 1.00 1.00 2.00 2.00
11603 Public Works Office Assistant 1.00 1.00 1.00 1.00
13601 Building Superintendent 1.00 1.00 1.00 1.00
Total Personnel `3'
9.00 9.00 10.00 10.00
(1) Two Department Assistant II positions were elevated to Department Assistant III positions mid -year 2017.
(2) One Custodian position was added mid -year 2017.
(3) Public Works Administration (560) funds .15 FTE in Equipment Rental (551) and has .50 FTE's funded by Cemetery (144), .07
by Stormwater (441), .15 by Wastewater (473), .10 by Water (474), .03 by Irrigation (475), and .50 by Workers Compensation
(514).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
491 Administration $ 587,909 $ 571,748 $ 568,679 $ 551,057 $ 586,703 6.5 %
492 Safety & Training 40,949 33,375 46,013 39,552 50,993 28.9 %
493 Facility Maintenance 570,195 628,341 639,901 620,483 620,555 -0/0
Total 1,199,053 1,233,464 1,254,593 1,211,092 1,258,251 3.9 %
284 - 2019 City of Yakima Budget
Object/Type
34 Chrgs f/Goods & Svcs
36 Miscellaneous Revenues
Total
Fund Balance
Beginning Balance
Revenues less Expenditures
Ending Balance
Obj ect/Type
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
561,700 605,112 593,012 593,012 610,802 3.0 %
582,244 622,752 611,067 611,067 629,399 3.0 %
1,143,944 1,227,864 1,204,079 1,204,079 1,240,201 3.0 %
484,256 429,148 423,548 423,548 416,535 (1.7)%
(55,109) (5,600) (50,514) (7,013) (18,050) 157.4 %
$ 429,147 $ 423,548 $ 373,034 $ 416,535 $ 398,485 (4.3)%
EXPENDITURE SUMMARY BY TYPE
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
600 Capital Projects
Transfers
Total Expenditures
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 473,286 $ 473,975 $ 486,023 $ 444,860 $ 478,000 7.4 %
178,846 196,974 206,969 206,969 233,855 13.0 %
652,132 670,949 692,992 651,829 711,855 9.2 %
46,451 52,132 48,600 50,362 46,900 (6.9)%
485,471 471,270 468,002 463,902 424,496 (8.5)%
24,113 30,000 30,000 60,000 100.0 %
15,000 15,000 15,000 15,000 15,000 0/0
-
$ 1,199,054 $ 1,233,464 $ 1,254,594 $ 1,211,093 $ 1,258,251 3.9 %
EXPLANATORY NARRATIVE
The functions are supported by charges against the designated assisted divisions. The charges are based on each
division's current budget year's projected expenditures and an amount calculated on the percentage of
administration support services received and square footage occupied.
Administration - 491
Primary responsibilities are to carry out Reception, Registration, Record Keeping and Management of the various
divisions that make up the Public Works Department.
491 Administration
2018
2016 2017 Amended
Actual Actual Budget
2018 2019 % Chng
Estimated Projected YE Est
Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages
12 Overtime
13 Special Pay
14 Retire/Term Cashout
Total
$ 301,479
294
6,079
$ 294,987 $ 287,390
600
4,230 7,512
2,000
$ 274,497 $ 302,712
600 400
6,112 1,169
720 2,000
307,852 299,217 297,502
10.3 %
(33.3)%
(80.9)%
177.8 %
281,929 306,281 8.6 %
2019 City of Yakima Budget - 285
491 Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
200 Benefits 117,132 127,559 121,232 121,232 133,583 10.2 %
300 Operating Supplies
31 Office & Oper Supplies 7,554 8,241 8,000 8,000 5,000 (37.5)%
32 Fuel 879 654 900 900 900 -0/0
35 Small Tools & Equip 1,140 4,005 2,000 2,000 2,000 -0/0
Total 9,573 12,900 10,900 10,900 7,900 (27.5)%
400 Professional Services & Charges
41 Professional Services 56,058 72,759 68,703 68,703 70,283 2.3 %
42 Communications 46,783 14,795 15,864 15,664 15,664 -0/0
43 Trans & Training 116 487 1,000 750 500 (33.3)%
47 Public Utility Services 7,134 11,626 11,917 11,917 12,203 2.4 %
48 Repairs & Maintenance 22,445 7,387 19,762 17,462 20,690 18.5 %
49 Miscellaneous 5,815 2,957 6,800 7,500 4,600 (38.7)%
Total 138,351 110,011 124,046 121,996 123,940 1.6 %
600 Capital Outlay
64 Machinery & Equipment 7,060 n/a
Vehicle Replacement 15,000 15,000 15,000 15,000 15,000 -0/0
Total Expenditures $ 587,908 $ 571,747 $ 568,680 $ 551,057 $ 586,704 6.5 %
Safety and Training - 492
Responsible for introducing and monitoring programs targeted to prevent or reduce injuries and accidents. It is
also responsible for accident investigation and providing general and required safety training for Public Works
employees. The Public Works Safety and Training Coordinator serves as the Chairperson for the City's Executive
Safety Committee. This position reports directly to the Director of Public Works and is funded 50% by Public Works
Administration and 50% by Workers Compensation.
492 Safety and Training
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 23,781 $ 19,025 $ 26,571 $ 20,661 $ 25,407 23.0%
13 Special Pay 267 389 395 395 395 -%
Total 24,048 19,414 26,966 21,056 25,802 22.5%
200 Benefits 8,712 8,214 10,346 10,346 15,191 46.8%
300 Operating Supplies
31 Office & Oper Supplies 1,729 1,064 1,200 1,200 1,500 25.0%
35 Small Tools & Equip 1,301 1,978 2,000 2,000 2,000 -%
Total 3,030 3,042 3,200 3,200 3,500 9.4%
286 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
492 Safety and Training Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 135 22 1,000 1,000 2,000 100.0%
42 Communications 658 512 750 200 750 275.0%
43 Trans & Training 187 500 500 500 -%
49 Miscellaneous 4,180 2,172 3,250 3,250 3,250 -%
Total 5,160 2,706 5,500 4,950 6,500 31.3%
Total Expenditures $ 40,950 $ 33,376 $ 46,012 $ 39,552 $ 50,993 28.9%
Facility Maintenance - 493
Supports the maintenance of the public works facility. Responsible for planning, maintaining and evaluating of the
facility's assets to ensure necessary capital repair/replacement are effectively addressed.
Account 12 Overtime - Overtime is primarily due to snow and ice removal, absenteeism coverage, and emergency
call -outs.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
493 Facility Maintenance Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 132,647 $ 146,983 $ 151,255 $ 128,511 $ 139,918 8.9 %
12 Overtime 3,900 3,627 5,000 5,000 3,000 (40.0)%
13 Special Pay 2,071 1,899 2,500 2,500 1,500 (40.0)%
14 Retire/Term Cashout 2,768 2,834 2,800 5,863 1,500 (74.4)%
Total 141,386 155,343 161,555 141,874 145,918 2.9 %
200 Benefits 53,002 61,201 75,390 75,390 85,081 12.9 %
300 Operating Supplies
31 Office & Oper Supplies 31,392 32,063 31,500 32,562 31,500 (3.3)%
32 Fuel 1,966 700 1,000 42.9 %
35 Small Tools & Equip 2,455 2,161 3,000 3,000 3,000 -0/0
Total 33,847 36,190 34,500 36,262 35,500 (2.1)%
400 Professional Services & Charges
41 Professional Services 1,500 1,500 1,500 -0/0
42 Communications 1,484 876 1,356 1,356 1,356 -0/0
43 Trans & Training 500 500 500 -0/0
47 Public Utility Services 202,940 209,278 215,100 212,100 213,700 0.8 %
48 Repairs & Maintenance 135,674 143,219 118,500 118,500 75,500 (36.3)%
49 Miscellaneous 1,861 5,180 1,500 3,000 1,500 (50.0)%
Total 341,959 358,553 338,456 336,956 294,056 (12.7)%
600 Capital Outlay
63 Impr Other Than Bldg 17,053
65 Construction Projects 30,000 30,000 60,000 100.0 %
Total 17,053 30,000 30,000 60,000 100.0 %
Total Expenditures $ 570,194 $ 628,340 $ 639,901 $ 620,482 $ 620,555 -0/0
2019 City of Yakima Budget - 287
Revenue
The revenue budget line items are established at a level sufficient to offset the projected costs for providing service.
Revenue sources come from charging other Public Works divisions for administrative support services and from
revenue received from the fees charged to the divisions occupying space at the Public Works Complex.
PUBLIC WORKS ADMINISTRATION BUDGET REVENUE SOURCES
2019
2018 % of 2019 % of Proposed
Amended Total Proposed Total vs. 2018
Division Budget Budget Budget Budget Amended
Parks and Recreation (131) $ 59,301 10.0% $ 61,080 10.0% 3.0%
Street/Traffic Engineering (141) 41,511 7.0% 42,756 7.0% 3.0%
Cemetery (144) 5,930 1.0% 6,108 1.0% 3.0%
Transit (462) 83,022 14.0% 85,513 14.0% 3.0%
Refuse and Recycling (471) 53,371 9.0% 54,972 9.0% 3.0%
Equipment Rental (551) 41,511 7.0% 42,756 7.0% 3.0%
Wastewater (473) 100,812 17.0% 103,836 17.0% 3.0%
Stormwater (441) 88,952 15.0% 91,621 15.0% 3.0%
Engineering (001) 11,860 2.0% 12,216 2.0% 3.0%
Irrigation (475) 17,790 3.0% 18,324 3.0% 3.0%
Water (474) 88,952 15.0% 91,621 15.0% 3.0%
Total $ 593,012 100.0% $ 610,803 100.0%
The following chart shows a comparison of the distribution of charges billed by the Public Works Facility
Maintenance fund to the divisions housed at Public Works and supported by the Facilities Maintenance arm of the
Public Works Department.
Revenue
PUBLIC WORKS PLANT CHARGE DISTRIBUTION
2019
2018 % of 2019 % of Proposed
Amended Total Proposed Total vs. 2018
Division Budget Budget Budget Budget Amended
Parks $ 59,885 9.8% $ 61,682 9.8% 3.0%
Street and Traffic Engineering 164,988 27.0% 169,938 27.0% 3.0%
Irrigation 7,333 1.2% 7,553 1.2% 3.0%
Transit 95,326 15.6% 98,186 15.6% 3.0%
Refuse 46,441 7.6% 47,834 7.6% 3.0%
Water 93,493 15.3% 96,298 15.3% 3.0%
Equipment Rental 143,601 23.5% 147,909 23.5% 3.0%
Total $ 611,067 100.0% $ 629,400 100.0%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 484,256 $ 429,148 $ 423,548 $ 423,548 $ 416,535 (1.7)%
34 Chrgs f/Goods & Svcs 561,700 605,112 593,012 593,012 610,802 3.0 %
36 Miscellaneous Revenues 582,244 622,752 611,067 611,067 629,399 3.0 %
Total $ 1,628,200 $ 1,657,012 $ 1,627,627 $ 1,627,627 $ 1,656,736 1.8 %
288 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
ENGINEERING - 700
GENERAL FUND
Director of Public Works Scott Schafer
DEFINITION
The Engineering Division is responsible for the administration and preparation of reports, designs, plans,
specifications, funding applications, construction inspection, and cost estimates for state, federal, and locally
funded construction projects, local improvement districts and private development projects.
The division's projects are accounted for in a number of funds, including but not limited to, Arterial Street 142,
Yakima Revenue Development Area 323, REET 1 Public Works Trust 342, REET 2 Capital Project Fund 343, and
Streets Capital 344. In addition to those capital funds managed by the division, staff provides services for several
capital projects for other City departments and Federal Aid contract administration assistance to adjacent
communities from time to time.
Other services provided by this division include determining and acquiring right-of-way needs for public
infrastructure projects; coordinating and supervising work of private developers; providing inspection services on
public works projects such as sewers, domestic water, irrigation and streets; providing utility connection
information and other information concerning City facilities; administering the ROW use and street cut permitting
program, and providing administrative and technical engineering assistance to other divisions within the City.
Function(s): 700.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1170 Director of Utilities & Engineering "' 1.00 1.00 0.00 0.00
3120 Design Engineer 2.00 2.00 2.00 2.00
4141 Construction Inspector 1.00 1.00 1.00 1.00
8701 Street Inspector 1.00 1.00 1.00 1.00
10601 Engineering Contracts Specialist 0.75 0.75 0.75 0.75
11101 Construction Supervisor 1.00 1.00 1.00 1.00
11104 Senior Engineer 1.00 1.00 1.00 1.00
11107 Chief Engineer 1.00 1.00 1.00 1.00
Total Personnel
8.75 8.75 7.75 7.75
(1) The Director of Utilities and Engineering position was deleted mid -year 2017.
(2) The equivalent of .50 FTE's are funded by Stormwater (441), .69 by Wastewater (473) and .65 by Water (474).
Function/Title
700 Engineering
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 663,965 $ 660,751 $ 730,903 $ 704,751 $ 778,311 10.4%
2019 City of Yakima Budget - 289
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 438,916 $ 434,568 $ 474,810 $ 448,041 $ 510,851 14.0 %
200 Personnel Benefits 167,163 161,475 189,240 189,240 200,954 6.2 %
Sub -Total Salaries & Benefits 606,079 596,043 664,050 637,281 711,805 11.7 %
300 Operating Supplies 9,687 8,352 10,700 11,500 10,700 (7.0)%
400 Professional Services & Charges 40,219 32,584 48,173 47,990 47,825 (0.3)%
600 Capital Projects 15,792 n/a
Transfers 7,980 7,980 7,980 7,980 7,980 -0/0
Total Expenditures $ 663,965 $ 660,751 $ 730,903 $ 704,751 $ 778,310 10.4 %
EXPLANATORY NARRATIVE
Engineering - 700
This Fund is financed by the City's General Fund. However, staff time is charged to numerous public and private
projects. Private developers pay design review and inspection fees that benefit the General Fund.
Significant staff time is also charged to public projects. Public project funds can be used only for staff time that is
directly related to the planning design and construction management of the project.
Work planned for the upcoming year is expected to include the following types of projects:
Utility Rehabilitation
Six Year Transportation Improvement Program
Sidewalk Safety Projects
Grant Applications and Prospectus for
MAP -21, FMSIB, TIB, HES, TPP, STP, etc.
Intersection Signal Projects
Intersection Paving Projects
Budget Preparation
Utility Installation
LID Information and Administration
Citizen, City Manager and Council Requests
Division Accounting and Time Records
Maintain and Update Records and Maps
Assistance to Other City Departments
Legal Descriptions
Administration of Federally Funded Projects
Implementation of Street Break Ordinance
Stormwater Analysis and Review
Contract for Pavement Condition Index
Account 41 Professional Services - This account is used to compensate for additional project workloads, such as
surveying. The division is asked to respond and provide information on short notice for a number of private and
public development issues, and this line item provides the flexibility to engage professional services on an as
needed basis, rather than through a full time staff position. Annual license fees for professional software and
software upgrades are also paid from this line.
290 - 2019 City of Yakima Budget
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
700 Engineering Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 421,616 $ 426,009 $ 463,110 $ 438,041 $ 499,151 14.0 %
12 Overtime 1,253 58 1,000 1,000 1,000 -0/0
13 Special Pay 8,845 1,699 2,700 1,000 2,700 170.0 %
14 Retire/Term Cashout 7,201 6,802 8,000 8,000 8,000 -0/0
Total 438,915 434,568 474,810 448,041 510,851 14.0 %
200 Benefits 167,163 161,475 189,240 189,240 200,954 6.2 %
300 Operating Supplies
31 Office & Oper Supplies 5,872 3,956 6,000 5,000 6,000 20.0 %
32 Fuel 3,629 4,359 3,200 5,800 3,200 (44.8)%
35 Small Tools & Equip 186 38 1,500 700 1,500 114.3 %
Total 9,687 8,353 10,700 11,500 10,700 (7.0)%
400 Professional Services & Charges
41 Professional Services 22,036 19,701 17,212 17,212 17,640 2.5 %
42 Communications 7,667 8,036 9,601 6,150 9,601 56.1 %
43 Trans & Training 1,259 278 2,000 1,000 1,000 -0/0
48 Repairs & Maintenance 4,082 1,683 3,000 7,268 3,268 (55.0)%
49 Miscellaneous 5,175 2,885 16,360 16,360 16,316 (0.3)%
Total 40,219 32,583 48,173 47,990 47,825 (0.3)%
600 Capital Outlay
64 Machinery & Equipment 15,792 n/a
Vehicle Replacement 7,980 7,980 7,980 7,980 7,980 -0/0
Total Expenditures $ 663,964 $ 660,751 $ 730,903 $ 704,751 $ 778,310 10.4 %
Revenue
Expenditures include primarily charges for services provided to capital projects, along with sale of plans &
specifications and assessments.
Dedicated Revenue
34 Chrgs f/Goods & Svcs
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 451,782 $ 462,783 $ 420,000 $ 453,890 $ 470,000 3.5%
2019 City of Yakima Budget - 291
PUBLIC WORKS - 2019 BUDGET NARRATIVE
REAL ESTATE EXCISE TAX (REET 1) - 342
Director of Public Works Scott Schafer
DEFINITION
This fund is used to track the debt service on capital improvement projects funded with State Public Works Trust
Fund loans and the first 1 /4% Real Estate Excise Tax (REET 1) moneys the City receives. It has also been designated
as the source for improvements made to City Hall.
Additional revenue is placed into this fund from grants or loans. The amount and time of receipt is dependent on
project approval and construction progress of each individual project. The timing is not usually coincidental with
year-end.
Function(s): 714.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
714 REET 1 $ 534,121 $ 426,517 $ 392,048 $ 392,048 $ 774,135 97.5 %
831 Debt Service 84,448 84,448 84,448 84,448 84,448 -0/0
Total 618,569 510,965 476,496 476,496 858,583 80.2 %
Obj ect/Type
31 Taxes 878,730 1,040,152 986,270 904,592 1,147,500 26.9 %
36 Miscellaneous Revenues 2,000 n/a
Transfers In 84,448 84,448 84,448 84,448 84,448 -0/0
Total 965,178 1,124,600 1,070,718 989,040 1,231,948 24.6 %
Fund Balance
Beginning Balance 1,171,476 1,518,084 2,131,719 2,131,719 2,644,263 24.0 %
Revenues less Expenditures 346,609 613,635 594,222 512,544 373,365 (27.2)%
Ending Balance $ 1,518,085 $ 2,131,719 $ 2,725,941 $ 2,644,263 $ 3,017,628 14.1 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
500 Intergovernmental $ 60,300 $ 60,300 $ $ $ n/a
600 Capital Projects 41,736 24,162 50,000 50,000 430,000 760.0 %
700 Debt Service - Principal 49,777 51,240 52,746 52,746 54,296 2.9 %
800 Debt Service - Interest 34,671 33,208 31,702 31,702 30,152 (4.9)%
Transfers 432,085 342,056 342,048 342,048 344,135 0.6 %
Total Expenditures $ 618,569 $ 510,966 $ 476,496 $ 476,496 $ 858,583 80.2 %
292 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
REET 1-714
In 2010, Yakima County made ADA improvements to the street and sidewalk to the west side of 2nd Street between
"A" and Martin Luther King (MLK). In conjunction with this work, the City made improvements to the sidewalk to
match the "Downtown theme". The County paid for the project under an agreement that the City will repay their
allocation.
714 REET 1
REET 1 INTERFUND DISTRIBUTION
Project Number/Project
2019
Projected
Budget
n/a Operating Transfer (SunDome debt service) $ 150,000
2105 Fire Station 92 West Valley Addition (debt service transfer to 281) 74,535
2230 3rd Avenue - Mead to Chestnut (debt service transfer to 281) 119,600
Total Scheduled Interfund Distributions $ 344,135
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
500 Intergovernmental Services
52 Intergov't Debt $ 60,300 $ 60,300 $ $ $ n/a
600 Capital Outlay
62 Buildings 41,736 24,162 50,000 50,000 50,000 -%
63 Impr Other Than Bldg 380,000
Total 41,736 24,162 50,000 50,000 430,000 760.0%
Transfers Out 432,085 342,056 342,048 342,048 344,135 0.6%
Total Expenditures $ 534,121 $ 426,518 $ 392,048 $ 392,048 $ 774,135 97.5%
Railroad Grade Separation Debt Service - 831
This loan was acquired from the Department of Ecology to construct the Stormwater facility for the Lincoln Avenue
and Martin Luther King railroad grade separation project. The money to pay for this is supplied from Stormwater
funds.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
831 RR Grade Separation DS Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ 49,777 $ 51,240 $ 52,746 $ 52,746 $ 54,296 2.9 %
800 Debt Service Int/Other 34,671 33,208 31,702 31,702 30,152 (4.9)%
Total Expenditures $ 84,448 $ 84,448 $ 84,448 $ 84,448 $ 84,448 -0/0
Revenues
Revenues consist of Real Estate Excise tax and interest.
2019 City of Yakima Budget - 293
Revenue
2016 2017
Actual Actual
2018
Amended
Budget
2018
Estimated
Year -End
2019 % Chng
Projected YE Est
Budget to Proj
Beginning Balance
31 Taxes
36 Miscellaneous Revenues
Transfers In
Total
$ 1,171,476 $ 1,518,084 $ 2,131,719
878,730 1,040,152 986,270
2,000
84,448 84,448 84,448
$ 2,136,654 $ 2,642,684 $ 3,202,437 $
$ 2,131,719
904,592
$ 2,644,263 24.0%
1,147,500 26.9%
n/a
84,448 84,448
%
3,120,759 $ 3,876,211 24.2%
294 - 2019 City of Yakima Budget
PUBLIC WORKS TRUST CONSTRUCTION FUND
Revenues and Expenditures
2009 - 2018
2009 2010 2011 2012 2013 2014
Beginning Balance $1,451,329 $ 1,172,051 $ 865,816 $ 753,124 $ 695,610 $ 525,215
Revenues
Local Real Estate Excise Tax $ 541,616 $ 516,570 $ 464,344 $ 563,801 $ 651,928 $ 737,165
Interest From Investments 13,000 13,000 3,000 10,000 2,000 2,000
Residual Equity Transfer (Water/Wastewater) 24,375 24,375 24,375
Operating Transfer (Street) 16,875 16,875 16,875
Operating Transfer (Irrigation) 33,750 33,750 33,750
Operating Transfer PW Trust REET 2 5,984
Interlocal Grant Yakima County - Purchasing 13,216
Total Revenues $ 642,832 $ 604,570 $ 542,344 $ 573,801 $ 659,912 $ 739,165
Expenditures
Debt Service (PWTF -1818 Underpass: End Date 2031) $ - $ 5,072 $ 167,145 $ 167,123 $ 167,509 $
Debt Service (1818 RR Grade Stormwater Loan) 7,723 4,720 1,807 (20,039)
Debt Service (P1355 - Fruitvale Canal: Maturity - 2011) 6,473
Debt Service (P1367 - Re-signalization: Maturity - 2011) 42,361
Debt Service (P1455 - Fruitvale Canal Ph II: Maturity - 2013) 65,219 63,398 61,579
Debt Service (Upper Kiwanis Dev - Maturity - 2016) 4,178 107,500 107,500
Op Transfer - GF (SunDome Co. Bond: Maturity 2006 - 08) 40,000 40,000 40,000 40,000 40,000 40,000
Op Transfer - DS Fund (2007 Fire St. Bond: Maturity - 2022) 71,935 71,935 71,935 71,935 71,935 71,935
Op Transfer - DS Fund (2008 3rd/Mead Ave: Maturity - 2019) 120,607 120,607 120,607 120,607 120,607 120,607
Project #1783 - City Hall Facility/Parking Improvement 94,928 451,366 27,622 48,661 44,896 133,336
Project #2214 West Nob Hill Grind and Overlay 2,522
Project #2285 2nd St Sidewalk County 58,427 58,425 58,425 58,425 60,300
Project #2351 Franklin Park Parking Lot 5,666 217,628
Capital Transfer to Parks Capital Fund 250,000 50,000 50,000 110,000
Capital Transfer to Fire Capital Fund 178,065 50,000 50,000
Capital Transfer to CBD Capital Improvement Fund 50,000
Total Expenditures $ 922,110 $ 910,805 $ 655,036 $ 631,315 $ 830,307 $ 513,639
Revenues over (under) Expenditures $ (279,278) $ (306,235) $ (112,692) $ (57,514) $ (170,395) $ 225,526
Ending fund balance $1,172,051 $ 865,816 $ 753,124 $ 695,610 $ 525,215 $ 750,741
2019 City of Yakima Budget - 295
PUBLIC WORKS TRUST CONSTRUCTION FUND
Revenues and Expenditures
2009 - 2018
2015 2016 2017 2018 Total
Beginning Balance $ 750,741 $ 1,171,475 $1,518,084 $ 2,131,719
Revenues
Local Real Estate Excise Tax $ 977,070 $ 878,730 $1,040,152 $ 904,592 $ 7,275,968
Interest From Investments 2,000 2,000 47,000
Residual Equity Transfer (Water/Wastewater) 73,125
Operating Transfer (Street) 50,625
Operating Transfer (Irrigation) 101,250
Operating Transfer PW Trust REET 2 84,448 84,448 84,448 84,448 343,776
Interlocal Grant Yakima County - Purchasing 13,216
Total Revenues $1,063,518 $ 965,178 $1,124,600 $ 989,040 $ 7,904,960
Expenditures
Debt Service (PWTF -1818 Underpass: End Date 2031) $ - $ - $ - $ - $ 506,849
Debt Service (1818 RR Grade Stormwater Loan) 84,448 84,448 84,448 84,448 332,003
Debt Service (P1355 - Fruitvale Canal: Maturity - 2011) 6,473
Debt Service (P1367 - Resignalization: Maturity - 2011) 42,361
Debt Service (P1455 - Fruitvale Canal Ph II: Maturity - 2013) 190,196
Debt Service (Upper Kiwanis Dev - Maturity - 2016) 107,500 326,678
Op Transfer - GF (SunDome Co. Bond: Maturity 2006 - 08) 40,000 40,000 146,689 148,413 615,102
Op Transfer - DS Fund (2007 Fire St. Bond: Maturity - 2022) 75,360 72,610 74,735 72,035 726,350
Op Transfer - DS Fund (2008 3rd/Mead Ave: Maturity - 2019) 120,475 119,475 120,631 121,600 1,205,823
Project #1783 - City Hall Facility/Parking Improvement 54,701 41,736 24,162 50,000 971,408
Project #2214 West Nob Hill Grind and Overlay 2,522
Project #2285 2nd St Sidewalk County 60,300 60,300 60,300 474,902
Project #2351 Franklin Park Parking Lot 223,294
Capital Transfer to Parks Capital Fund 100,000 100,000 660,000
Capital Transfer to Fire Capital Fund 100,000 378,065
Capital Transfer to CBD Capital Improvement Fund 50,000
Total Expenditures $ 642,784 $ 618,569 $ 510,965 $ 476,496 $ 6,712,026
Revenues over (under) Expenditures
$ 420,734 $ 346,609 $ 613,635 $ 512,544 $ 1,192,934
Ending fund balance $1,171,475 $ 1,518,084 $2,131,719 $2,644,263
296 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
REAL ESTATE EXCISE TAX (REET 2) - 343
Director of Public Works Scott Schafer
DEFINITION
Fund 343 is used to track capital improvement projects funded with the second 1/4% Real Estate Transfer Tax
(REET 2) moneys the City receives.
City Council enacted this tax as described in the Revised Code of Washington (RCW) to be used for capital
improvement projects.
Function(s): 716 & 867.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
716 REET 2 $ 801,540 $ 525,446 $ 603,465 $ 603,465 $ 605,960 0.4 %
867 Debt Service 175,832 175,006 174,181 174,181 173,355 (0.5)%
Total 977,372 700,452 777,646 777,646 779,315 0.2 %
Object/Type
31 Taxes 878,730 1,040,152 986,270 993,135 1,147,500 15.5 %
36 Miscellaneous Revenues 2,000 n/a
Total 880,730 1,040,152 986,270 993,135 1,147,500 15.5 %
Fund Balance
Beginning Balance 352,961 256,319 596,018 596,018 811,508 36.2 %
Revenues less Expenditures (96,642) 339,700 208,624 215,489 368,185 70.9 %
Ending Balance $ 256,319 $ 596,019 $ 804,642 $ 811,507 $ 1,179,693 45.4 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 350,000 $ 268,000 $ 350,000 $ 350,000 $ 350,000 -0/0
700 Debt Service - Principal 165,100 165,100 165,100 165,100 165,100 -0/0
800 Debt Service - Interest 10,732 9,906 9,081 9,081 8,255 (9.1)%
Transfers 451,540 257,446 253,465 253,465 255,960 1.0 %
Total Expenditures $ 977,372 $ 700,452 $ 777,646 $ 777,646 $ 779,315 0.2 %
2019 City of Yakima Budget - 297
EXPLANATORY NARRATIVE
REET 2-716
Interfund distributions for 2018 are being transferred to Fund 281 to be used to make debt payments as shown
below.
REET 2 INTERFUND DISTRIBUTION
Bond Maturity
Date Project Number/Project Amount Date
2007 2165 2006 Downtown Revitalization - Yakima Avenue $ 132,365 05/01/22
2008 2230 3rd Avenue Grind and Overlay - Mead to Chestnut 119,600 12/01/19
Debt Service balance for SOZO 3,995
Total $ 255,960
716 REET 2
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 350,000 $ 268,000 $ 350,000 $ 350,000 $ 350,000 -%
Total 350,000 268,000 350,000 350,000 350,000 -%
Transfers Out 451,540 257,446 253,465 253,465 255,960 1.0%
Total Expenditures $ 801,540 $ 525,446 $ 603,465 $ 603,465 $ 605,960 0.4%
Railroad Grade Separation Debt Service - 867
The Public Works Trust Fund loan was acquired to help fund the Lincoln Avenue and Martin Luther King Railroad
Grade Separation project.
867 RR Grade Separation DS
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
700 Debt Services Principal $ 165,100 $ 165,100 $ 165,100 $ 165,100 $ 165,100 -0/0
800 Debt Service Int/Other 10,732 9,906 9,081 9,081 8,255 (9.1)%
Total Expenditures $ 175,832 $ 175,006 $ 174,181 $ 174,181 $ 173,355 (0.5)%
Revenue
Revenue is placed into this fund from second 1/% Real Estate Excise Tax and interest.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 352,961 $ 256,319 $ 596,018 $ 596,018 $ 811,508 36.2%
31 Taxes 878,730 1,040,152 986,270 993,135 1,147,500 15.5%
36 Miscellaneous Revenues 2,000 n/a
Total $ 1,233,691 $ 1,296,471 $ 1,582,288 $ 1,589,153 $ 1,959,008 23.3%
298 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
LID CONSTRUCTION - 345
Director of Public Works Scott Schafer
DEFINITION
This fund is used to account for the resources and costs associated with Local Improvement District (LID) projects.
Project expenses are covered by interest bearing warrants that are redeemable upon project completion either by
individual payoffs, or from bond proceeds issued for the project. This fund does not maintain a reserve balance, as
it is only used to account for the cost of LID projects that are reimbursed in full upon completion.
2019 City of Yakima Budget - 299
PUBLIC WORKS - 2019 BUDGET NARRATIVE
EQUIPMENT RENTAL - 551/552
Director of Public Works
Fleet and Facilities Manager
Scott Schafer
Richard Wonner
DEFINITION
The following is an overview of issues which are the guiding principles of the Equipment Rental Division and
current challenges faced by the Equipment Rental Division. This summary is not all-inclusive, nor is it in any
particular order of priority.
Best Management Practices and Benchmarking
The Equipment Rental Division adopted the practice of measuring effectiveness and efficiency in terms of
productivity, cost effectiveness, quality of work performed, customer satisfaction, and appropriate outsourcing.
These Best Management Practices were identified in the seminar "Run the Fleet as a Business", attended by the
entire division staff, and adopted in 2002.
• Productivity - Is measured in terms of billable hours. For the 2017 budget year, productivity was 80% of the
mechanics and lubrication technician's available hours. High shop productivity and the wide spectrum of
staff members' technical experience has made it possible to bring previously outsourced work back into the
shop, thus saving the operating divisions money through lower shop rates.
• Cost Effectiveness - The 2019 shop rate will increase to $105.00/hour for Technicians and $60.00/hour for
Lube Technicians, this rate has not increased since 2015 despite rising costs to operate the Equipment Rental
division. In comparison to private sector shop labor rates, industrial truck repair shops charge from $102 to
$117 per hour. Heavy duty equipment repair shops charge $120 to $129 per hour. Passenger car repair
shops charge from $98 to $125 per hour. The Equipment Rental Division has provided a low hourly shop
rate for the last several years. In addition to providing a cost competitive hourly rate, the Equipment Rental
division provides superior services to the City divisions in terms of timeliness, completeness and safety
inspections and repairs.
• Quality of Work Performed - This service measure is indicated by the vehicles returned to the shop
because the problem identified was not resolved. While not tracked numerically, unresolved problems and
returns are rarely experienced.
• Customer Satisfaction - In an attempt to measure the effectiveness of the Equipment Rental Division, the
first Customer Satisfaction Survey was conducted as a baseline for improvement in 2002. Two subsequent
surveys have been conducted and, indeed, customer satisfaction has improved and has been held at a high
level.
• Appropriate Outsourcing - Over the years the Equipment Rental Division has evaluated the cost
effectiveness of the functions performed in-house. It has been determined that the private sector can be
more effective handling such things as engine and transmission overhauls, tire purchasing and servicing, as
well as other services requiring specialized training not held by staff members, or requiring high cost
specialized equipment to perform the required work. Currently, outsourced work costs between $300,000
and $400,000 each year, costs that are a part of the 2019 budgets of divisions that utilize the services of
Equipment Rental.
Fleet Identification and Assessment
A perpetual physical photographic inventory was implemented in 2001. Continual updates to the inventory listing
complies not only with the State Auditor's requirement for conducting a physical inventory, but also provides a tool
for all division managers to more accurately assess their particular fleet requirements.
300 - 2019 City of Yakima Budget
Preventive Maintenance System Review
Changes in technologies, mandated maintenance procedures, and equipment design require continuous
reassessment of the entire preventive maintenance program.
Function(s): 551, 552, 553, 554 & 559.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1263 Fleet Manager "' 1.00 1.00 1.00 1.00
8203 Fleet Maintenance Technician 2.00 2.00 2.00 2.00
8211 Mechanic I 7.00 7.00 7.00 7.00
8213 Automotive Storekeeper 1.00 1.00 1.00 2.00
8215 Automotive Services Assistant `2' 1.00 1.00 1.00 0.00
12102 Mechanic II 1.00 1.00 1.00 1.00
12103 Equipment Supervisor 1.00 1.00 1.00 1.00
Total Personnel
14.00 14.00 14.00 14.00
(1) .15 FTE is funded by Public Works Administration (560).
(2) In 2018, the Automotive Services Assistant was eliminated and another Automotive Storekeeper position was added.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
551 Administration $ 354,753 $ 323,615 $ 288,492 $ 291,600 $ 300,032 2.9 %
552 Equipment Rental Reserves 2,758,201 1,774,876 1,775,000 1,775,000 2,738,000 54.3 %
553 Fleet Maintenance - Shop 1,007,301 1,001,160 1,012,240 987,940 946,634 (4.2)%
554 Fleet Maintenance - Stores 1,339,377 1,517,069 1,569,021 1,549,021 1,565,281 1.0 %
559 Replacement Reserves 146,575 129,172 102,184 102,184 198,209 94.0 %
Total 5,606,207 4,745,892 4,746,937 4,705,745 5,748,156 22.2 %
Object/Type
34 Chrgs f/Goods & Svcs 2,539,899 2,545,845 2,828,000 2,717,000 3,024,086 11.3 %
36 Miscellaneous Revenues 1,704,576 1,670,515 1,749,792 1,749,792 1,669,792 (4.6)%
37 Prop & Trust Gains (147,915) (5,211) - n/a
39 Other Financing Sources 9,062 9,017 52,500 249,833 52,500 (79.0)%
Total 4,105,622 4,220,166 4,630,292 4,716,625 4,746,378 0.6 %
Fund Balance
Beginning Balance 4,427,757 2,927,173 2,401,448 2,401,448 2,412,327 0.5 %
Revenues less Expenditures (1,500,585) (525,726) (116,645) 10,880 (1,001,778) n/a
Ending Balance $ 2,927,172 $ 2,401,447 $ 2,284,803 $ 2,412,328 $ 1,410,549 (41.5)%
2019 City of Yakima Budget - 301
EXPENDITURE SUMMARY BY TYPE
Object/Type
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
600 Capital Projects
Transfers
Total Expenditures
EXPLANATORY NARRATIVE
2016 2017
Actual Actual
$ 863,239 $ 836,593
345,302 364,237
2018
Amended
Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
$ 875,752 $ 846,752
374,094 374,094
$ 888,409
406,363
1,208,541 1,200,830
1,266,185 1,458,565
318,117 289,830
1,851,497 1,784,800
961,866 11,866
1,249,846
1,401,200
239,026
1,845,000
11,866
1,220,846
1,406,000
242,034
1,825,000
11,866
1,294,772
1,406,000
247,520
2,788,000
11,866
$ 5,606,206 $ 4,745,891 $ 4,746,938 $ 4,705,746 $ 5,748,158
Administration - 551
This function plans, directs, administers, and supports the operations of the department.
551 Administration
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
4.9%
8.6%
6.1%
2.3%
52.8%
22.2%
% Chng
YE Est
to Proj
100 Salaries & Wages
11 Salaries & Wages
14 Retire/Term Cashout
Total
200 Benefits
300 Operating Supplies
31 Office & Oper Supplies
32 Fuel
Total
400 Professional Services & Charges
41 Professional Services
42 Communications
43 Trans & Training
44 Taxes & Assessments
45 Rentals & Leases
47 Public Utility Services
48 Repairs & Maintenance
49 Miscellaneous
Total
Vehicle Replacement
Total Expenditures
$ 37,008 $ 36,043 $ 36,043 $
1,027 1,051 1,000
36,043 $ 37,744 4.7 %
1,000 1,000
38,035
10,037
5,333
3,239
8,572
37,094
10,523
841
3,599
4,440
405
4,439 5,195
1,497 2,660
192
147,759
1,673
4,758
97,052
136,773
1,452
39,567
102,514
37,043
10,829
1,000
3,200
4,200
4,040
5,000
143,601
1,500
23,180
47,233
37,043
10,829
1,000
4,000
°/0
38,744 4.6 %
11,686 7.9 %
1,000
4,000
5,000
650
5,698
5,000
5,000
5,698
5,000
°/0
°/0
°/0
(100.0)%
°/0
°/0
n/a
143,601 147,909 3.0 %
1,500 1,500
23,180 24,463 5.5 %
47,233 48,167 2.0 %
°/0
286,242 259,694 224,554 226,862 232,737 2.6 %
11,866
11,866
11,866
11,866
11,866
°/0
$ 354,752 $ 323,617 $ 288,492 $ 291,600 $ 300,033 2.9 %
Equipment Rental Reserves - 552
This replacement budget allocation is used to purchase vehicles and/or pieces of equipment.
302 - 2019 City of Yakima Budget
Account 64 Machinery and Equipment - Fleet replacement needs and replacements. The following table lists the
requests for equipment replacement and additions to the City fleet for 2019.
EQUIPMENT RENTAL REPLACEMENTS/ADDITIONS
2019
Division Description Replacing Budget
Parks & Rec New Holland Tractor ER6075 60,000
Pro Core Aerator Addition 30,000
Streets & Traffic Sweeper or Striper Truck ER 3229 or 3224 350,000
Water & Irrigation Van ER3255 175,000
Van ER3297 175,000
Wastewater 3/4T 4x4 Body/Snowplow ER3186 80,000
1T Flatbed Crew Cab ER2172 80,000
1T Flatbed/Toolbox ER2170 80,000
Rodder ER3182 320,000
Ford Transit ER2147 48,000
3/4T PU Body/Crane ER2144 65,000
3/4T PU Body/Crane ER2145 65,000
3/4T PU Body/Lift ER3090 65,000
Mack Tractor/Fifth Wheel ER3163 140,000
Ford Explorer ER2267 35,000
Toro Workman ER5242 35,000
3/4T Pickup Body ER2302 55,000
Diesel Water Pump/Trailer Addition 60,000
Small Hydro Cleaner Addition 30,000
Manlift Addition 30,000
Refuse Side Loading Refuse Truck ER3303 360,000
Front Loading Refuse Truck ER3304 360,000
Equipment Rental Tennant Sweeper ER5216 40,000
Total $ 2,738,000
552 Equipment Rental Reserves
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
49 Miscellaneous 35 n/a
600 Capital Outlay
64 Machinery & Equipment $ 1,808,201 $ 1,774,841 $ 1,775,000 $ 1,775,000 $ 2,738,000 54.3%
Transfers Out 950,000 n/a
Total Expenditures $ 2,758,201 $ 1,774,876 $ 1,775,000 $ 1,775,000 $ 2,738,000 54.3%
2019 City of Yakima Budget - 303
Fleet Maintenance - Shop - 553
This function supports the day to day operation of maintaining City vehicles.
Account 12 Overtime - Overtime is primarily for emergency situations, particularly winter snow events and to
support the operating divisions on a standby and call-in basis.
Account 31 Office and Operating Supplies - Major items budgeted include shop towels; electrical supplies;
fasteners; belts; hoses; oil analysis kits and analysis; batteries; glass cleaner; damps; routine office supplies; engine
and transmission oils and filters and antifreeze.
553 Fleet Maintenance - Shop
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 604,543 $ 597,824 $ 621,050 $ 621,050 $ 586,767 (5.5)%
12 Overtime 5,366 7,251 7,000 7,000 7,000 -0/0
13 Special Pay 14,329 18,580 17,000 17,000 17,000 -0/0
14 Retire/Term Cashout 55,219 30,403 32,000 3,000 3,000 -0/0
Total 679,457 654,058 677,050 648,050 613,767 (5.3)%
200 Benefits 279,741 297,814 293,590 293,590 287,268 (2.2)%
300 Operating Supplies
31 Office & Oper Supplies 31,744 34,298 27,000 31,000 31,000 -0/0
35 Small Tools & Equip 14,281 14,210 14,000 14,000 14,000 -0/0
Total 46,025 48,508 41,000 45,000 45,000 -0/0
400 Professional Services & Charges
48 Repairs & Maintenance 1,415 420 700 - (100.0)%
49 Miscellaneous 662 358 600 600 600 -0/0
Total 2,077 778 600 1,300 600 (53.8)%
Total Expenditures $ 1,007,300 $ 1,001,158 $ 1,012,240 $ 987,940 $ 946,635 (4.2)%
Fleet Maintenance - Stores - 554
This function supports activities related to the purchase of parts and operating supplies required to maintain the
City's fleet of vehicles and equipment.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
554 Fleet Maintenance - Stores Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 54,039 $ 42,976 $ 86,693 $ 86,693 $ 97,762 12.8%
12 Overtime 789 881 3,500 3,500 3,500 -%
13 Special Pay 522 750 780 780 780 -%
14 Retire/Term Cashout 1,667 27,835 n/a
Total 57,017 72,442 90,973 90,973 102,042 12.2%
200 Benefits 25,765 28,512 48,555 48,555 53,746 10.7%
304 - 2019 City of Yakima Budget
554 Fleet Maintenance- Stores
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 1,591 752 2,000 2,000 2,000
34 Items Pchsd f/Resale 1,206,528 1,400,289 1,353,000 1,353,000 1,353,000
35 Small Tools & Equip 3,469 4,576 1,000 1,000 1,000
Total 1,211,588 1,405,617 1,356,000 1,356,000 1,356,000
400 Professional Services & Charges
42 Communications 1,675 445 1,000 1,000 1,000
47 Public Utility Services 1,000 1,000 1,000
48 Repairs & Maintenance 37 93 1,133 1,133 1,133
49 Miscellaneous 361 361 361
Total 1,712 538 3,494 3,494 3,494
600 Capital Outlay
64 Machinery & Equipment 43,296 9,959 70,000 50,000 50,000
Total Expenditures $ 1,339,378 $ 1,517,068 $ 1,569,022 $ 1,549,022 $ 1,565,282
Replacement Reserve - 559
This function supports activities related to the specification, acquisition and disposal of the fleet's vehicles and
equipment.
559 Replacement Reserves
%
1.0%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 86,733 $ 70,674 $ 68,186 $ 68,186 $ 131,357 92.6%
12 Overtime 54 241 700 700 700 -%
13 Special Pay 132 163 300 300 300 -%
14 Retire/Term Cashout 1,812 1,919 1,500 1,500 1,500 -%
Total 88,731 72,997 70,686 70,686 133,857 89.4%
200 Benefits 29,759 27,388 21,120 21,120 53,663 154.1%
400 Professional Services & Charges
49 Miscellaneous 28,085 28,787 10,378 10,378 10,689 3.0%
Total Expenditures $ 146,575 $ 129,172 $ 102,184 $ 102,184 $ 198,209 94.0%
Revenue
Revenues are derived from M & 0 and interdepartmental charges related to equipment expenditures, fuel sales,
and miscellaneous revenues. Also included are revenues received as a result of warranty repairs performed by the
City and reimbursed by vehicle manufacturers and insurance settlements, along with interest income on operating
reserves and M & 0 revenues.
The chart below lists the individual departments' projected 2019 year-end replacement fund balances within the
Equipment Rental fund.
2019 City of Yakima Budget - 305
REPLACEMENT FUND BALANCES
2019
Proj ected
Fund Division Budget
016 Human Resources $ 669
021 Environmental Planning 10,938
022 Code Administration 12,119
24 City Hall Facility 9,000
041 Engineering 80,008
054 Utilities 45,363
125 Community Relations 56,430
131 Parks & Recreation 35,324
141 Streets 6,248
144 Cemetery (1,417)
441 Stormwater 659,319
471 Refuse 685,561
473 Wastewater 1,050,146
474 Water 340,410
475 Irrigation 129,605
551 Equipment Rental 110,651
560 Public Works Administration 85,227
Total $ 3,315,601
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 4,427,757 $ 2,927,173 $ 2,401,448 $ 2,401,448 $ 2,412,327 0.5 %
34 Chrgs f/Goods & Svcs 2,539,899 2,545,845 2,828,000 2,717,000 3,024,086 11.3 %
36 Miscellaneous Revenues 1,704,576 1,670,515 1,749,792 1,749,792 1,669,792 (4.6)%
37 Prop & Trust Gains (147,915) (5,211) n/a
39 Other Financing Sources 9,062 9,017 52,500 249,833 52,500 (79.0)%
Total $ 8,533,379 $ 7,147,339 $ 7,031,740 $ 7,118,073 $ 7,158,705 0.6 %
306 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
ENVIRONMENTAL - 555
Director of Public Works
Fleet and Facilities Manager
Scott Schafer
Richard Wonner
DEFINITION
The purpose of the Environmental Fund is to provide a funding source for complying with the rules and
regulations imposed by Federal and State mandates regarding underground storage tank operation, hazardous
waste disposal, site clean-up and other environmental compliance issues.
The revenues for this fund are generated by a surcharge levied against fuel purchased at the four City owned sites.
The City Manager may annually adjust the surcharge as required.
Additional revenue is placed into this Fund from grants or loans. The amount and timing of receipt is dependent
on project approval and construction progress of each individual project. The timing is not usually coincidental
with year-end.
All departments and divisions must ensure that the employees become fully aware of environmental regulations
that may affect them and in turn, must abide by these environmental regulations each and every day.
Whenever there are no specific compliance projects identified, the funds accumulated remain an unobligated
appropriation available on a contingency basis.
Function(s): 561 & 563.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
561 Administration $ 118,726 $ 102,329 $ 422,950 $ 420,550 $ 222,950 (47.0)%
563 Capital Administration 65,435 440,102 2,400 - (100.0)%
Total 184,161 542,431 422,950 422,950 222,950 (47.3)%
Object/Type
33 Intergovernmental 49,247 n/a
34 Chrgs f/Goods & Svcs 178,479 180,263 180,000 135,000 45,000 (66.7)%
36 Miscellaneous Revenues 249,378 100,000 100,000 100,000 -0/0
37 Prop & Trust Gains (785) n/a
Total 177,694 478,888 280,000 235,000 145,000 (38.3)%
Fund Balance
Beginning Balance 566,066 559,599 496,056 496,056 308,106 (37.9)%
Revenues less Expenditures (6,467) (63,543) (142,950) (187,950) (77,950) (58.5)%
Ending Balance $ 559,599 $ 496,056 $ 353,106 $ 308,106 $ 230,156 (25.3)%
2019 City of Yakima Budget - 307
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies $ 907 $ $ 500 $ 500 $ 500 -0/0
400 Professional Services & Charges 120,631 105,605 222,450 222,450 222,450 -0/0
600 Capital Projects 200,000 200,000 (100.0)%
Transfers 62,623 436,826 n/a
Total Expenditures $ 184,161 $ 542,431 $ 422,950 $ 422,950 $ 222,950 (47.3)%
EXPLANATORY NARRATIVES
Administration - 561
Thus function plans, directs, administers and supports the operations of the department.
Account 41 Professional Services - The professional services line item will be used to pay fuel tank licensing fees and
to fund other monitoring and potential mediation efforts as required.
Account 600 Capital Outlay - Projects for 2019 include the replacement of the fuel management system hardware and
software (delayed from 2017), continued cleanup of the remaining Tiger Oil Properties, and a reserve for
contingencies that may arise.
561 Administration
CONSTRUCTION PROJECT EXPENDITURES
Project
2019
Projected
Budget
Project Contingency $ 100,000
Tiger Oil Cleanup 100,000
$ 200,000
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies $ 907 $ $ 500 $ 500 $ 500 -0/0
400 Professional Services & Charges
41 Professional Services 3,022 1,151 5,000 2,600 5,000 92.3 %
43 Trans & Training 950 950 950 -0/0
48 Repairs & Maintenance 76,316 65,820 115,000 115,000 115,000 -0/0
49 Miscellaneous 38,481 35,358 101,500 101,500 101,500 -0/0
Total 117,819 102,329 222,450 220,050 222,450 1.1 %
600 Capital Outlay
63 Impr Other Than Bldg 175,000 175,000 (100.0)%
64 Machinery & Equipment 25,000 25,000 (100.0)%
Total 200,000 200,000 (100.0)%
Total Expenditures $ 118,726 $ 102,329 $ 422,950 $ 420,550 $ 222,950 (47.0)%
308 - 2019 City of Yakima Budget
Administration - 563
This function accounts for capital related expenses.
563 Administration
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
400 Professional Services & Charges
41 Professional Services
Transfers Out
Total Expenditures
$ 2,812 $ 3,276 $
62,623 436,826
$ 2,400 $
$ 65,435 $ 440,102 $
$ 2,400 $
— (100.0)%
n/a
— (100.0)%
Revenues
Revenues consist of a surcharge on fuel sales and the projected Tiger Oil Trust proceeds.
Revenue
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
Beginning Balance
33 Intergovernmental
34 Chrgs f/Goods & Svcs
36 Miscellaneous Revenues
37 Prop & Trust Gains
Total
$ 566,066 $ 559,599 $ 496,056 $ 496,056 $ 308,106
49,247
178,479 180,263 180,000 135,000 45,000
249,378 100,000 100,000 100,000
(785)
(37.9)%
n/a
(66.7)%
n/a
0/0
$ 743,760 $ 1,038,487 $ 776,056 $ 731,056 $ 453,106 (38.0)%
2019 City of Yakima Budget - 309
PUBLIC WORKS - 2019 BUDGET NARRATIVE
CITY HALL FACILITY - 224
GENERAL FUND
Director of Public Works
Fleet & Facilities Manager
Scott Schafer
Richard Wonner
DEFINITION
The function of this service unit is to provide essential building rehabilitation, maintenance, and custodial services
for City Hall, WFCC (Washington Fruit Community Center), Y -PAC (Yakima Public Affairs Channel), MiCare Clinic
and the HBCC (Henry Beauchamp Jr. Community Center) formerly the SEYCC (Southeast Yakima Community
Center).
Staff provide all City ID's and are constantly adding and deleting access to those ID's. This is an intricate part of
our overall security system. It is imperative that all City employees have an ID on their person during work hours.
This service includes all building access cards and services for City Hall, YPD, the Wastewater facility and the Water
Treatment Plant gate.
Primary services provided by this division include:
• Provide a dean, orderly and safe environment for the public and staff.
• Maintain appropriate service and repair records.
• Provide all City employees with a current City ID Proximity badge.
• Research, purchase and inventory equipment parts, chemicals and supplies.
• Perform construction, alteration, preparation, painting and repair to structures.
• Construction and installation of cabinets, tables, shelves and other types of furniture.
• Repairs to heating, ventilation systems, air conditioning/refrigeration systems and equipment.
• Troubleshooting, repair and maintenance of electrical distribution systems.
• Supply repair and maintenance of lockable hardware such as doors, automatic electric doors, windows, and
card key systems to ensure safety of facilities; maintain records on keys made and issued, and lock
replacements.
• Supervision and maintenance of City Hall security video system.
• Maintenance and repair of plumbing and heating fixtures and components, piping of various size and type.
• Inspection, repair, or replacement of pumps, valves and boiler systems.
• Assist in the specifications for repairs and new construction.
Completed Projects - 2018
City Hall
• Elevator #1 had a major failure with the floor selector. These parts are obsolete and had to be repaired and
reinstalled. There are no guarantees on how long this will last.
• Elevator #2's door operators were worn out, making it unreliable. The door operators were updated,
including several new safety features. These modifications would have been part of the total elevator
renovation project that was originally planned. When we move forward with this project in the future, not
having to replace these parts could result in a cost saving.
• City Hall wellness room flooring was replaced in the basement.
310 - 2019 City of Yakima Budget
Henry Beauchamp Community Center
• HVAC unit #5's compressor had seized and was well beyond its normal life expectancy. It was replaced
with an energy efficient unit that meets today's standards.
• Replaced the 200 amp main breaker on the roof top power panel.
• With help from a grant, light fixtures in the MLK and dining rooms, along with the kitchen, were updated
with LED lights. A total of 68 fixtures were updated.
Due to budget short falls, the Public Works Trust REET 1 (Fund 342) was re -allocated, so the list of improvements
budgeted in 2018 was, for the most part, not completed. The fund has a budget of $50,000 for 2019, which will
likely be held in reserve for possible catastrophic failures in our HVAC system, elevators, or other major equipment
until at least the 3rd quarter. A re-evaluation can then be done to determine which projects may be accomplished
with any remaining funds.
Function(s): 224.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
8541 Building Maintenance Specialist 1.00 1.00 1.00 1.00
13601 Building Superintendent 1.00 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00 2.00
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
224 City Hall Facility $ 487,271 $ 550,676 $ 533,319 $ 533,316 $ 602,352 12.9%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 143,248 $ 148,190 $ 166,466 $ 166,466 $ 150,442 (9.6)%
200 Personnel Benefits 47,294 52,230 50,991 50,841 51,661 1.6 %
Sub -Total Salaries & Benefits 190,542 200,420 217,457 217,307 202,103 (7.0)%
300 Operating Supplies 29,786 22,534 23,500 24,125 23,500 (2.6)%
400 Professional Services & Charges 266,942 319,215 289,361 288,883 373,749 29.4 %
600 Capital Projects 5,506
Transfers 3,000 3,000 3,000 3,000 -0/0
Total Expenditures $ 487,270 $ 550,675 $ 533,318 $ 533,315 $ 602,352 12.9 %
2019 City of Yakima Budget - 311
EXPLANATORY NARRATIVES
City Hall Facility - 224
The function of this service unit is to provide centralized building rehabilitation, maintenance and, in most facilities,
custodial service. This includes City Hall, MiCare, WFCC, Y -PAC, HBJCC and the Harman Center. It also assists
many Departments with technical advice, Contractor information and support.
Account 12 Overtime - This account covers after-hours emergencies, snow and ice removal, and other work that can
only take place after regular business hours.
Account 41 Professional Services - Yakima Herald bid notifications and annual inspections of life and safety
infrastructure.
Account 47 Public Utility Services - The following chart indicates the actual 2017 utility charges, as well as the 2018
and 2019 budgets. The utility charges can change from year to year as a result of weather and rate changes.
UTILITY CHARGES
2018 2019
2017 Amended Projected
Utility Accounts Actual Budget Budget
Pacific Power $ 76,630 $ 75,700 $ 75,700
Natural Gas 20,155 16,000 16,000
Refuse 3,307 4,635 4,635
Water, Wastewater, Irrigation & Stormwater 5,476 5,140 5,140
Total Utility Charges $ 105,568 $ 101,475 $ 101,475
224 City Hall Facility
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 133,937 $ 137,178 $ 153,466 $ 153,466 $ 137,442 (10.4)%
12 Overtime 5,255 7,261 8,500 8,500 8,500 -0/0
13 Special Pay 2,459 3,751 3,000 3,000 3,000 -0/0
14 Retire/Term Cashout 1,598 1,500 1,500 1,500 -0/0
Total 143,249 148,190 166,466 166,466 150,442 (9.6)%
200 Benefits 47,294 52,230 50,991 50,841 51,661 1.6 %
300 Operating Supplies
31 Office & Oper Supplies 23,225 19,336 18,500 20,125 18,500 (8.1)%
32 Fuel 1,155 1,503 2,000 1,500 2,000 33.3 %
35 Small Tools & Equip 5,407 1,694 3,000 2,500 3,000 20.0 %
Total 29,787 22,533 23,500 24,125 23,500 (2.6)%
400 Professional Services & Charges
41 Professional Services 139,894 184,367 160,444 159,944 164,430 2.8 %
42 Communications 2,597 1,687 2,042 2,042 2,042 -0/0
47 Public Utility Services 99,865 105,567 101,475 101,497 101,475 -0/0
48 Repairs & Maintenance 24,370 25,721 24,500 24,500 104,902 328.2 %
49 Miscellaneous 216 1,873 900 900 900 -0/0
Total 266,942 319,215 289,361 288,883 373,749 29.4 %
312 - 2019 City of Yakima Budget
224 City Hall Facility
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
64 Machinery & Equipment 5,506 n/a
Vehicle Replacement 3,000 3,000 3,000 3,000 —0/0
Total Expenditures $ 487,272 $ 550,674 $ 533,318 $ 533,315 $ 602,352 12.9 %
2019 City of Yakima Budget - 313
PUBLIC WORKS - 2019 BUDGET NARRATIVE
TRANSIT OPERATING - 462
Director of Public Works
Transit Manager
Scott Schafer
Alvie Maxey
DEFINITION
The Transit Division's primary task is to provide public transportation services in the city of Yakima. These
services include fixed -route buses, vanpool, and paratransit services. Yakima Transit also contracts for and
participates in funding the Yakima -Ellensburg Commuter bus service between the cities of Yakima, Selah, and
Ellensburg.
Fixed -Route Bus
Yakima Transit operates nine bus routes between the hours of 6:00 a.m. and 7:00 p.m., Monday through Friday.
Some of those routes have half-hour service (Routes 2, 5, 6, 7, 8, & 9) all or part of the day; the others provide
hourly service (Routes 1, 3, & 4). On Saturdays, schedules consist of nine fixed routes that run on an hourly
schedule from 8:45 a.m. to 6:30 p.m., except for the Route #8 bus which cycles on thirty minute interval.
Sunday bus services are operated on five hourly routes and one half hourly route (#8) between 8am and 4pm.
Yakima Transit's bus routes cover residential and commercial neighborhoods surrounding Summitview
Avenue, Lincoln Avenue, Tieton Drive, Fruitvale Blvd, Mead Avenue, East & West Nob Hill Blvd, Fair Avenue,
North & South First/Main Street to the Union Gap/ Yakima City limits, 16th Avenue, 40th Avenue, and
Washington Ave. / Airport vicinity.
Yakima Transit plans to continue its community enhancement efforts by providing free rides to events like the 4th
of July fireworks show, the Central Washington State Fair, the Arboretum's Luminaria event, and the City's "Bus to
Pools" program. Shuttle buses are used to transport attendees from designated park & ride locations directly to
the event, saving patrons parking charges and relieving traffic congestion in those areas.
Commuter Bus
Through a grant with the Washington State Department of Transportation, Yakima Transit provides commuter
bus services between Yakima and Ellensburg. In 2018, grants and interlocal funding agreements ( with Central
Washington University, WSDOT, the City of Selah, and the City of Ellensburg) will continue to support the
commuter bus service. A&A Motorcoach currently operates the Yakima -Ellensburg Commuter under contract.
Paratransit (Dial A Ride)
As part of a federal mandate, Yakima Transit provides paratransit services to individuals with disabilities
through our Dial -A -Ride program, which is operated by a private contractor (Medstar, LLC). The cost to
provide the service is based on the number of trips provided. The contractor was able to negotiate a higher rate
for 2018 based on an increase in the consumer price index. The cost to provide this service will continue to
increase on a per trip bases.
In an effort to control the escalating costs associated with this service, the City of Yakima provides fuel,
discounted vehicle insurance, and vehicles. By having a contract with these incentives, Yakima Transit believes
it is able to provide service at or below similar operating levels with other statewide transit providers.
Vanpool
The Vanpool program currently operates 14 vans, which is less than half the number of vanpool groups
operated in 2010. The number of vans on the road for 2019 is anticipated to increase. Yakima Transit maintains
a list of riders waiting to sign up for a vanpool group. Yakima Transit typically purchases replacement vehicles
through the Washington State Department of Transportation utilizing grant funds to offset substantial capital
vehicle replacement costs. Participants pay a monthly fee to cover the direct costs and a portion of the
administrative costs of the program.
314 - 2019 City of Yakima Budget
Yakima Transit's Mission Statement
Our objective is to provide prompt, safe, and courteous public transportation services to the residents of the
greater Yakima area in a cost-effective and efficient manner.
Function(s): 452, 453, 454, 455, 459, 460, 461, 462, 463, 464, 465, 466 & 467.
PERFORMANCE STATISTICS
Transit Fixed Route
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Ridership
1,033,510
1,031,924
1,052,562
1,073,614
Service Days
356
356
356
356
Vehicle Service Mileage
803,670
708,581
710,000
710,000
Vehicle Service Hours
54,491
52,074
54,000
55,000
Operating Expenses
$6,394,199
$6,491,632
$6,500,000
$6,600,000
Fare Box Revenues (passes, tickets, & cash)
$594,035
$568,573
$600,000
$610,000
Fare Box Return Ratio''
0.09
0.09
0.09
0.09
Revenue/Passenger
$0.57
$0.55
$0.57
$0.57
Revenue/Mile
$0.74
$0.80
$0.85
$0.86
Revenue/Hour
$10.90
$10.92
$11.11
$11.09
Passenger/Mile
1.3
1.5
1.5
1.5
Passenger/Hour
19.0
0.2
0.2
0.2
Operating Cost/Passenger`'
$6.19
$6.29
$6.18
$6.15
Operating Cost/Mile`'
$7.96
$9.16
$9.15
$9.30
Operating Cost/Hour`'
$117.34
$124.66
$120.37
$120.00
Paratransit
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Ridership
71,875
75,549
76,304
77,068
Service Days
356
356
356
356
Vehicle Service Mileage
366,871
345,353
360,000
360,000
Vehicle Service Hours
31,353
31,125
32,109
32,460
Operating Expenses
$1,215,891
$1,209,771
$1,250,000
$1,300,000
Fare Box Revenues (passes, tickets, & cash)
$120,722
$122,189
$123,000
$125,000
Fare Box Return Ratio''
0.10
0.1
0.10
0.10
Revenue/Passenger
$1.68
$1.62
$1.61
$1.62
Revenue/Mile
$0.33
$0.35
$0.34
$0.35
Revenue/Hour
$3.85
$3.93
$3.83
$3.85
Passenger/Mile
0.2
0.2
0.2
0.2
Passenger/Hour
2.3
2.4
2.4
2.4
Operating Cost/Passenger`'
$16.92
$16.01
$16.38
$16.87
Operating Cost/Mile`'
$3.31
$3.50
$3.47
$3.61
Operating Cost/Hour`'
$38.78
$38.87
$38.93
$40.05
2019 City of Yakima Budget - 315
Van Pool
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Ridership
49,286
43,216
45,377
46,284
Service Days
262
262
262
262
Vehicle Service Mileage
289,049
280,838
286,430
291,260
Vehicle Service Hours
6,477
6,241
6,450
6,500
Operating Expenses
$147,889
$173,209
$151,432
$154,461
Fare Box Revenues (passes, tickets, & cash)
$162,052
$131,614
$150,000
$165,000
Fare Box Return Ratio''
1.10
0.76
0.99
1.07
Revenue/Passenger
$3.29
$3.05
$3.31
$3.56
Revenue/Mile
$0.56
$0.47
$0.52
$0.57
Revenue/Hour
$25.02
$21.09
$23.26
$25.38
Passenger/Mile
0.2
0.2
0.2
0.2
Passenger/Hour
7.6
6.9
7.0
7.1
Operating Cost/Passenger`'
$3.00
$4.01
$3.34
$3.34
Operating Cost/Mile`'
$0.51
$0.62
$0.53
$0.53
Operating Cost/Hour`'
$22.83
$27.75
$23.48
$23.76
Commuter
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Ridership
23,845
24,231
24,716
25,210
Service Days
252
252
252
252
Vehicle Service Mileage
140,974
144,112
145,000
145,000
Vehicle Service Hours
4,830
4,961
4,900
4,900
Operating Expenses
$476,024
$464,597
$470,000
$470,000
Fare Box Revenues (passes, tickets, & cash)
$72,776
$75,000
$75,000
$95,000
Fare Box Return Ratio''
0.15
0.16
0.16
0.2
Revenue/Passenger
$3.05
$3.10
$3.03
$3.77
Revenue/Mile
$0.52
$0.52
$0.52
$0.66
Revenue/Hour
$15.07
$15.12
$15.31
$19.39
Passenger/Mile
0.2
0.2
0.2
0.2
Passenger/Hour
4.9
4.9
5.0
5.1
Operating Cost/Passenger`'
$19.96
$19.17
$19.02
$18.64
Operating Cost/Mile`'
$3.38
$3.22
$3.24
$3.24
Operating Cost/Hour`'
$98.56
$93.65
$95.92
$95.92
(1) Fare Box Return Ratio is calculated by dividing the fare box revenue by operating expenses.
(2) Program costs are based on an unallocated cost for each program
316 - 2019 City of Yakima Budget
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
1262 Transit Manager 1.00 1.00 1.00 1.00
14202 Transit Field Operations Supervisor 3.00 3.00 3.00 3.00
20101 Marketing and Program Administrator "' 1.00 1.00 0.00 0.00
20102 Transit Project Planner 1.00 1.00 1.00 1.00
20103 Transit Operations Specialist 1.00 1.00 1.00 1.00
20110 Community Transportation Coordinator "' 1.00 1.00 2.00 2.00
22101 Transit Operator 35.80 35.80 35.80 35.80
22102 Transit Dispatcher 3.00 3.00 3.00 3.00
23101 Transit Service Worker 2.00 2.00 2.00 2.00
23102 Transit Vehicle Cleaner 1.50 1.50 1.50 1.50
23105 Transit Maintenance Crew Leader 1.00 1.00 1.00 1.00
24101 Transit Department Assistant II 2.00 2.00 2.00 2.00
24105 Transit Office Assistant 1.00 1.00 1.00 1.00
Total Personnel `2'
54.30 54.30 54.30 54.30
(1) A Marketing and Program Administrator was replaced by a Community Transportation Coordinator in 2018.
(2) Transit funds 1.00 FTE's in Police (310).
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
452 Ellensburg Maintenance $ $ 3 $ $ $ n/a
453 Ellensburg Operations 476,024 446,458 465,597 464,597 481,000 3.5 %
454 Transit Maintenance 1,384,374 1,482,983 1,606,718 1,669,324 1,715,180 2.7 %
455 Transit Center 22,159 47,419 67,604 73,004 73,004 -0/0
459 Transit Administration 1,454,083 1,652,028 1,634,835 1,605,302 1,667,711 3.9 %
460 Transit Planning 807 2,100 4,000 4,000 4,000 -0/0
461 Transit Customer Svc/Marketing 156,343 91,608 113,000 115,000 115,000 -0/0
462 Transit Operations 3,376,433 3,365,297 3,552,335 3,541,722 3,820,239 7.9 %
463 Van Pool Operations 84,606 89,573 106,796 111,725 124,334 11.3 %
464 Van Pool Insurance 63,283 83,636 72,649 72,649 74,465 2.5 %
465 Dial -a -Ride Operations 1,170,743 1,151,722 1,955,605 1,334,972 1,351,782 1.3 %
466 Dial -a -Ride Customer Service 1,034 53,000 13,000 23,000 76.9 %
467 Dial -a -Ride Insurance 44,114 58,049 50,424 50,424 51,684 2.5 %
Total 8,234,003 8,470,876 9,682,563 9,055,719 9,501,399 4.9 %
2019 City of Yakima Budget - 317
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Obj ect/Type
31 Taxes 4,604,835 4,886,780 4,750,000 5,100,000 5,600,000 9.8 %
33 Intergovernmental 3,107,076 2,774,918 3,100,000 3,057,250 2,790,000 (8.7)%
34 Chrgs f/Goods & Svcs 953,081 945,126 1,217,000 1,033,500 1,033,500 —0/0
36 Miscellaneous Revenues 158,433 129,496 132,125 202,725 138,725 (31.6)%
Total 8,823,425 8,736,320 9,199,125 9,393,475 9,562,225 1.8 %
Fund Balance
Beginning Balance 1,954,958 2,544,381 2,809,826 2,809,826 3,147,583 12.0 %
Revenues less Expenditures 589,422 265,444 (483,438) 337,756 60,826 (82.0)%
Ending Balance $ 2,544,380 $ 2,809,825 $ 2,326,388 $ 3,147,582 $ 3,208,409 1.9 %
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 2,805,762 $ 2,654,320 $ 2,981,795 $ 2,968,238 $ 3,113,877 4.9%
200 Personnel Benefits 1,363,688 1,443,089 1,463,592 1,463,592 1,660,884 13.5%
Sub -Total Salaries & Benefits 4,169,450 4,097,409 4,445,387 4,431,830 4,774,761 7.7%
300 Operating Supplies 601,794 624,239 755,050 741,050 746,050 0.7%
400 Professional Services & Charges 2,982,927 3,303,010 4,017,529 3,418,242 3,500,588 2.4%
500 Intergovernmental 479,831 446,218 464,597 464,597 480,000 3.3%
Total Expenditures $ 8,234,002 $ 8,470,876 $ 9,682,563 $ 9,055,719 $ 9,501,399 4.9%
EXPLANATORY NARRATIVE
Yakima Transit's revenue and expense accounts in these service areas are intended to maintain the operations
portion of the public transportation services provided. Many of the larger expense accounts include salaries,
fuel, insurance, and contracted services like the Dial -A -Ride program. Revenue typically consists of sales tax
revenue (makes up roughly 60% of the total revenue); grant funds (roughly 30% of overall revenue), and fares
and miscellaneous revenue sources (10%) make up the difference.
Ellensburg Maintenance - 452
This function funds costs that may be incurred for unusual repair and maintenance circumstances throughout the
year.
452 Ellensburg Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
48 Repairs & Maintenance
$ $ 3 $
$ n/a
318 - 2019 City of Yakima Budget
Ellensburg Operations - 453
Yakima Transit uses this service account to help fund the Yakima -Ellensburg Commuter, which is operated by A&A
Motorcoach, a for-profit organization based in Yakima. Yakima Transit pays a rate per revenue hour. Yakima
Transit also keeps the fare revenue from the service.
453 Ellensburg Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ 7,922 $ $ 1,000 $ $ 1,000 n/a
400 Professional Services & Charges
41 Professional Services 240 n/a
500 Intergovernmental Services
51 Intergov't Prof Services 468,102 446,218 464,597 464,597 480,000 3.3%
Total Expenditures $ 476,024 $ 446,458 $ 465,597 $ 464,597 $ 481,000 3.5%
Transit Maintenance - 454
This function provides for fixed route transit services.
Account 12 Overtime - Overtime is primarily due to holiday & shuttle services, and employee meetings. It is
sometimes used to cover service when there are employment shortages due to illness.
454 Transit Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 173,729 $ 181,496 $ 171,630 $ 171,630 $ 177,578 3.5 %
12 Overtime 3,371 2,867 2,100 6,000 6,000 -0/0
13 Special Pay 12,898 11,946 13,544 10,500 13,544 29.0 %
14 Retire/Term Cashout 142 2 10,000 10,000 10,000 -0/0
Total 190,140 196,311 197,274 198,130 207,122 4.5 %
200 Benefits 95,094 108,498 106,878 106,878 114,327 7.0 %
300 Operating Supplies
31 Office & Oper Supplies 22,811 14,154 20,000 15,000 20,000 33.3 %
32 Fuel 332,038 397,454 410,000 450,000 450,000 -0/0
35 Small Tools & Equip 53,627 9,237 58,000 40,000 15,000 (62.5)%
Total 408,476 420,845 488,000 505,000 485,000 (4.0)%
400 Professional Services & Charges
45 Rentals & Leases 90,907 98,209 95,326 95,326 98,186 3.0 %
48 Repairs & Maintenance 599,756 659,121 719,240 763,990 810,544 6.1 %
Total 690,663 757,330 814,566 859,316 908,730 5.8 %
Total Expenditures $ 1,384,373 $ 1,482,984 $ 1,606,718 $ 1,669,324 $ 1,715,179 2.7 %
2019 City of Yakima Budget - 319
Transit Center - 455
This function was created to track Transit Center costs. The Transit Center is a stand-alone building with staff who
provide information, ticket sales, and other services.
455 Transit Center
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip
400 Professional Services & Charges
41 Professional Services
47 Public Utility Services
48 Repairs & Maintenance
Total
Total Expenditures
$ 3,822 $ 22,514 $ 44,000 $ 44,000 $ 44,000
300 1,623 600 2,000 2,000
9,764 10,542 11,004 12,004 12,004
8,274 12,740 12,000 15,000 15,000
18,338 24,905 23,604 29,004 29,004
$ 22,160 $ 47,419 $ 67,604 $ 73,004 $ 73,004
%
0/0
0/0
0/0
0/0
0/0
Transit Administration - 459
These expenditures support the planning, direction, administration and support the operations of the department.
Account 12 Overtime - Overtime is primarily due to work performed or regular monthly meetings during the off
times.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as armored
vehicle service for revenue collection and delivery and for posting job openings and legal notices in the local
newspaper. This category also includes the internal charges for general city administration and insurance (i.e. Risk
Management).
459 Transit Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 316,772 $ 275,258 $ 389,995 $ 389,995 $ 409,835 5.1 %
12 Overtime 12,140 8,233 5,000 8,000 8,000 -0/0
13 Special Pay 11,909 7,239 14,051 7,251 14,132 94.9 %
14 Retire/Term Cashout 43,589 20,000 20,000 20,000 -0/0
Total 384,410 290,730 429,046 425,246 451,967 6.3 %
200 Benefits 139,176 156,585 178,404 178,404 199,655 11.9 %
300 Operating Supplies
31 Office & Oper Supplies 13,459 3,323 5,000 5,000 5,000 -0/0
35 Small Tools & Equip 8,430 13,222 20,000 20,000 20,000 -0/0
Total 21,889 16,545 25,000 25,000 25,000 -0/0
400 Professional Services & Charges
41 Professional Services 738,683 1,010,164 824,581 824,581 810,794 (1.7)%
42 Communications 8,739 11,613 13,032 13,032 13,032 -0/0
43 Trans & Training 2,701 12 6,500 6,500 n/a
49 Miscellaneous 158,486 166,380 158,272 139,039 160,763 15.6 %
Total 908,609 1,188,169 1,002,385 976,652 991,089 1.5 %
Total Expenditures $ 1,454,084 $ 1,652,029 $ 1,634,835 $ 1,605,302 $ 1,667,711 3.9 %
320 - 2019 City of Yakima Budget
Transit Planning - 460
This account is setup for transit development. Typically, planning, engineering, architecture, and other professional
expenses for capital development.
460 Transit Planning
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 807 $ 2,100 $ 4,000 $ 4,000 $ 4,000
0/0
Transit Customer Service / Marketing - 461
This account is setup to allow Yakima Transit to advertise services, promote events, print the bus book, and perform
other related services.
461 Transit Customer Svc/Marketing
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
43 Trans & Training
49 Miscellaneous
Total Expenditures
$ 118,760 $ 46,046 $ 60,000 $ 60,000 $ 60,000 -%
11,620 3,088 8,000 15,000 15,000 -%
25,963 42,474 45,000 40,000 40,000 -%
$ 156,343 $ 91,608 $ 113,000 $ 115,000 $ 115,000 -%
Transit Operations - 462
These accounts reflect Yakima Transit's Fixed -Route operations. The fixed -route service is by far Yakima Transit's
largest operation.
462 Transit Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 1,906,144 $ 1,985,667 $ 2,129,781 $ 2,129,781 $ 2,222,629 4.4%
12 Overtime 135,923 75,884 80,000 80,000 80,000 -%
13 Special Pay 101,938 85,724 93,580 76,580 93,658 22.3%
14 Retire/Term Cashout 87,207 20,005 52,113 58,500 58,500 -%
Total 2,231,212 2,167,280 2,355,474 2,344,861 2,454,787 4.7%
200 Benefits 1,129,419 1,178,006 1,178,311 1,178,311 1,346,902 14.3%
300 Operating Supplies
31 Office & Oper Supplies 110 1,050 1,050 1,050 -%
400 Professional Services & Charges
42 Communications 14,248 16,506 14,000 14,000 14,000 -%
49 Miscellaneous 1,554 3,396 3,500 3,500 3,500 -%
Total 15,802 19,902 17,500 17,500 17,500 -%
Total Expenditures $ 3,376,433 $ 3,365,298 $ 3,552,335 $ 3,541,722 $ 3,820,239 7.9%
2019 City of Yakima Budget - 321
Van Pool Operations - 463
These accounts are setup for Yakima Transit's Vanpool program.
463 Van Pool Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
32 Fuel $ 51,278 $ 56,124 $ 50,000 $ 60,000 $ 70,000 16.7%
400 Professional Services & Charges
43 Trans & Training 71 n/a
48 Repairs & Maintenance 33,073 33,398 55,725 50,725 53,334 5.1%
49 Miscellaneous 255 51 1,000 1,000 1,000 -%
Total 33,328 33,449 56,796 51,725 54,334 5.0%
Total Expenditures $ 84,606 $ 89,573 $ 106,796 $ 111,725 $ 124,334 11.3%
Van Pool Insurance - 464
Yakima Transit's Vanpool insurance expenses are included in this line item.
464 Van Pool Insurance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services
$ 63,283 $ 83,636 $ 72,649 $ 72,649 $ 74,465 2.5%
Dial -a -Ride Operations - 465
This account provides for Yakima Transit's Dial -A -Ride program. The service is contracted out, yet there are still
some expenses that Yakima Transit pays for separately, including items like insurance, fuel, major repairs, and
minor supplies.
465 Dial -a -Ride Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
32 Fuel $ 107,614 $ 108,102 $ 96,000 $ 96,000 $ 100,000 4.2%
400 Professional Services & Charges
41 Professional Services 1,029,266 1,035,356 1,800,000 1,200,000 1,200,000 -%
48 Repairs & Maintenance 22,134 8,264 55,605 34,972 47,782 36.6%
49 Miscellaneous 4,000 4,000 4,000 -%
Total 1,051,400 1,043,620 1,859,605 1,238,972 1,251,782 1.0%
500 Intergovernmental Services
52 Intergov't Debt 11,729 n/a
Total Expenditures $ 1,170,743 $ 1,151,722 $ 1,955,605 $ 1,334,972 $ 1,351,782 1.3%
322 - 2019 City of Yakima Budget
Dial -a -Ride Customer Service - 466
These accounts represent Yakima Transit's charges for technology and equipment upgrades, like cameras, safety
securements, GIS equipment, and other related items.
466 Dial -a -Ride Customer Service
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
35 Small Tools & Equip $ 794 $
400 Professional Services & Charges
41 Professional Services 240
Total Expenditures $ 1,034 $
$ 50,000 $ 10,000 $ 20,000 100.0%
3,000 3,000 3,000
$ 53,000 $ 13,000 $ 23,000
Dial -a -Ride Insurance - 467
Yakima Transit's Dial -A -Ride insurance expenses are in these line items.
467 Dial -a Ride Insurance
0/0
76.9%
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 43,923 $ 58,049 $ 50,424 $ 50,424 $ 51,684 2.5%
43 Trans & Training 191 n/a
Total Expenditures $ 44,114 $ 58,049 $ 50,424 $ 50,424 $ 51,684 2.5%
Revenue
Revenue consists of sales and use taxes, State and Federal grants, intergovernmental revenues (Selah Transit,
Ellensburg Transit, and Central Washington University), fares, interest, advertising and other miscellaneous
revenue. Sales tax is also allocated to the Transit Capital fund, and fluctuations in the account may be tied to the
needs of the Capital fund.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 1,954,958 $ 2,544,381 $ 2,809,826 $ 2,809,826 $ 3,147,583 12.0 %
31 Taxes 4,604,835 4,886,780 4,750,000 5,100,000 5,600,000 9.8 %
33 Intergovernmental 3,107,076 2,774,918 3,100,000 3,057,250 2,790,000 (8.7)%
34 Chrgs f/Goods & Svcs 953,081 945,126 1,217,000 1,033,500 1,033,500 —0/0
36 Miscellaneous Revenues 158,433 129,496 132,125 202,725 138,725 (31.6)%
Total $ 10,778,383 $ 11,280,701 $ 12,008,951 $ 12,203,301 $ 12,709,808 4.2 %
2019 City of Yakima Budget - 323
PUBLIC WORKS - 2019 BUDGET NARRATIVE
TRANSIT CAPITAL - 464
Director of Public Works
Transit Manager
Scott Schafer
Alvie Maxey
DEFINITION
This fund is established for the purpose of budgeting Transit's capital improvements and procurements.
In 2017, Yakima Transit purchased four new 35 -foot buses (with assistance from both State and Federal grants),
three new Vanpool vans (through a grant awarded by the State) and three new fixed -route support vehicles. We are
also looking into continuing technology upgrades for the buses, which included upgrading the wireless internet,
the modems, and the passenger counter systems.
In 2019, Yakima Transit intends to continue to upgrade technology on the buses; purchase and place approximately
20 new solar -panel passenger shelters, and fund the construction of sidewalks to support bus stops.
Function(s): 451 & 467
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
451 Transit Capital $ 1,451,995 $ 2,137,869 $ 500,000 $ 500,000 $ 1,270,000 154.0
467 Dial -a -Ride Capital 719,216 5,616 n/a
Total 2,171,211 2,143,485 500,000 500,000 1,270,000 154.0 %
Obj ect/Type
31 Taxes 1,250,000 1,000,000 1,000,000 1,000,000 600,000 (40.0)%
33 Intergovernmental 800,000 1,647,636 352,000 76,000 806,000 960.5 %
36 Miscellaneous Revenues 20,850 21,559 24,000 24,000 24,000 —0/0
37 Prop & Trust Gains 253,374 11,308 n/a
39 Other Financing Sources 3,943 10,530 32,000 32,000 32,000 —0/0
Total 2,328,167 2,691,033 1,408,000 1,132,000 1,462,000 29.2 %
Fund Balance
Beginning Balance 4,744,160 4,901,116 5,448,664 5,448,664 6,080,664 11.6 %
Revenues less Expenditures 156,956 547,548 908,000 632,000 192,000 (69.6)%
Ending Balance $ 4,901,116 $ 5,448,664 $ 6,356,664 $ 6,080,664 $ 6,272,664 3.2 %
Object/Type
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Projects $ 2,171,211 $ 2,143,485 $ 500,000 $ 500,000 $ 1,270,000 154.0%
324 - 2019 City of Yakima Budget
EXPLANATORY NARRATIVE
Transit Capital - 451
Transit uses this as a supply account for the purchase, assembly and installation of benches, shelters and signage
infrastructure that are then placed at the various bus stop locations throughout the service area. Also included are
the purchases of replacement buses, transit service vehicles, and bus related equipment. Revenues from Capital
grants are expended within this function.
451 Transit Capital
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
63 Impr Other Than Bldg $ — $ — $ 300,000 $ 137,846 $ 150,000 8.8%
64 Machinery & Equipment 1,451,995 2,137,869 200,000 162,154 1,020,000 529.0%
65 Construction Projects 200,000 100,000
Total Expenditures $ 1,451,995 $ 2,137,869 $ 500,000 $ 500,000 $ 1,270,000 154.0%
Dial -a -Ride Capital - 467
Expenditures include all new Dial -A -Ride vehicles.
467 Dial -a -Ride Capital
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
64 Machinery & Equipment $ 719,216 $ 5,616 $
$ n/a
Revenue
This capital fund receives revenue from transit tax and Federal and State grants. The rest of the funding consists of
vanpool capital replacement fees, the Dial -a -Ride vehicle lease contract, and revenue from the sale of older transit
vehicles.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 4,744,160 $ 4,901,116 $ 5,448,664 $ 5,448,664 $ 6,080,664 11.6 %
31 Taxes 1,250,000 1,000,000 1,000,000 1,000,000 600,000 (40.0)%
33 Intergovernmental 800,000 1,647,636 352,000 76,000 806,000 960.5 %
36 Miscellaneous Revenues 20,850 21,559 24,000 24,000 24,000 —0/0
37 Prop & Trust Gains 253,374 11,308 n/a
39 Other Financing Sources 3,943 10,530 32,000 32,000 32,000 —0/0
Total $ 7,072,327 $ 7,592,149 $ 6,856,664 $ 6,580,664 $ 7,542,664 14.6
2019 City of Yakima Budget - 325
PUBLIC WORKS - 2019 BUDGET NARRATIVE
REFUSE - 471
Director of Public Works Scott Schafer
Refuse & Recycling Manager Loretta Zammarchi
DEFINITION
The mission of the Solid Waste and Recycling Division (SWRD) is to protect the public health and safety of the
City and all residents of the City by providing quality municipal solid waste services that are efficient, cost
effective and environmentally responsible. The Refuse Division is responsible for collection and disposal of all
garbage, yard waste and other debris for residential customers within the City of Yakima and from all City -
owned facilities. The approximate annual tonnage collected is 34,000 tons.
The division operates 13 daily routes and maintains a fleet of 21 refuse trucks. The City of Yakima provides
automated refuse carts to approximately 26,500 residential customers for weekly refuse collection. The
customer has the option of using a 32 or 96 -gallon cart. Carry out service is available for those wishing to have
their cart collected from a location other than the curb or alley line.
Curbside recycling is not available through the City at this time. In 2016, the Yakima City Council expressed
interest in implementing curbside recycling in the near future. In June of 2017 the Solid Waste Division, with
funding from the Washington Department of Ecology, completed a Recycling and Processing Options study
assessing the opportunities and approaches for managing the recyclable material that could be collected in a
City recycling program. Shortly after the study was completed, the Chinese government took significant
unilateral actions that have completely disrupted the global market for recovered materials. The Solid Waste
Division will continue to explore recycling and processing options that are responsive to the services desired
by the City.
Weekly yard waste collection utilizing a 96 gallon cart is available to city residential customers from March 1
through November 30th of each year. The yard waste service is an optional service and currently consists of
approximately 6,300 accounts. During the winter months, customers are encouraged to retain the yard waste
cart for use in the spring.
Metal bins are available to City -owned facilities, multi -family residential units, and other premises where large
amounts of refuse accumulate and need to be collected. The bins can be emptied multiple times throughout the
week, depending upon the need of the customer. Temporary bins in two, four and six-yard capacity are also
available to any city resident needing to clean up their property or to dispose of large amounts of debris that
normally cannot be collected with their regular refuse service. Bin service is often called upon for code
enforcement dean up purposes.
The Division has several special event recycling containers available for use to recycle plastic bottles and
aluminum cans during special events and also offers services for the many special events that occur throughout
the year such as the Fresh Hop Ale Festival, Cinco De Mayo Festival, Taco Festival, Yakima UnCorked, Roots
and Vines, Yakima Blues and Brews, and Downtown Summer Nights.
The Division does its best to address community clean up needs and illegal dumping issues. With the loss of its
Code Enforcement Officer in 2015, these activities have been severely curtailed and are addressed when
resources are available. In 2016 the Division cleaned and dosed over 550 illegal dump sites. In 2017
approximately 1,000 sites were cleaned and closed. As of September 2018 the Division has cleaned and dosed
approximated 750 sites. In addition to addressing illegal dumping, the Division sponsored, in conjunction with
numerous churches and volunteer organizations, four large community dean ups. With hundreds of
volunteers cleaning and collecting refuse from the neighborhoods, approximately 70 tons were disposed of. In
326 - 2019 City of Yakima Budget
addition to illegal dump and community dean ups, the Division assisted with on-going monitoring and clean
ups of the Homeless Encampment.
In September of 2016 the City's Utility Billing Division transitioned to a new utility software. The advent of the new
utility billing system allows for the Solid Waste Division to take advantage of the electronic routing and mobile
application management system opportunities that the new system offers. The route management system is a web
portal that provides the tools for planning and executing collection service activity, billing, and customer service
issue resolution, as well as the tracking and dispatching of on -demand services. The benefits include more efficient
route scheduling, real-time service quality monitoring, more accurate billing and greater transparency across fleet
operations.
The Solid Waste and Recycling Division is an enterprise fund. Rates are set to ensure reliable, competitively priced
services for our customers and the following:
• An operating reserve of 12% or 45 days
• Capital replacement reserves sufficient to replace assets (trucks) when needed to avoid service interruption
• Cost of service adjustments for inflation and operational costs
• Adherence to financial management policies and stewardship of public funds.
Function(s): 471, 472, 473, 474, 476, 477, 478 & 479.
PERFORMANCE STATISTICS
(1) Special collections include litter, illegal dumping, special hauls, and homeless encampment services and clean ups. Due to
budget cuts in the 2015 budget, 2016 numbers reflect the elimination of the fall leaf program, code enforcement officer and
reduction in the number of community clean ups. Activities in this area were significantly reduced.
2019 City of Yakima Budget - 327
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Residential Cart Accounts Active
26,000
26,273
26,470
26,734
Bin Accounts Active
379
411
411
411
Yard Service Accounts Active
6,191
6,293
6,786
6,786
Tons of Refuse Collected Special Collection, etc. "'
321
321
300
300
Tons of Refuse Collected Residential Automated Carts
27,146
27,225
27,497
27,772
Tons of Refuse Collected Bin
2,758
2,734
2,761
2,789
Tons of Refuse Collected Yard Service
3,712
3,642
3,678
3,715
Estimated Annual Cost Per Account - Special Collection
$3.12
$3.12
$3.12
$3.12
Estimated Annual Cost Per Account - Residential Auto. Cart
$208.27
$200.00
$207.00
$213.00
Estimated Annual Cost Per Account - Bin
$1,548.00
$1,413.00
$1,500.00
$1,557.00
Estimated Annual Cost Per Account - Yard Service
$137.43
$140.00
$141.00
$143.00
(1) Special collections include litter, illegal dumping, special hauls, and homeless encampment services and clean ups. Due to
budget cuts in the 2015 budget, 2016 numbers reflect the elimination of the fall leaf program, code enforcement officer and
reduction in the number of community clean ups. Activities in this area were significantly reduced.
2019 City of Yakima Budget - 327
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
1266 Solid Waste and Recycling Manager
5121 Housing Rehabilitation Specialist
5151 Housing Loan Specialist
7122 Department Assistant II
7155 Solid Waste Services Specialist `2'
8433 Solid Waste Collector/Driver
8434 Solid Waste Code Compliance Officer (')
8641 Solid Waste Maintenance Worker (')
14101 Solid Waste Supervisor
Total Personnel
1.00 1.00 1.00 1.00
0.00 0.00 0.00 1.00
0.00 0.00 0.00 1.00
2.00 2.00 0.00 0.00
0.00 0.00 2.00 2.00
13.00 13.00 13.00 13.00
0.00 0.00 0.00 1.00
3.00 3.00 4.00 5.00
1.00 2.00 2.00 2.00
20.00 21.00 22.00 26.00
(1) One Housing Rehabilitation Specialist, a Housing Loan Specialist, a Solid Waste Code Compliance Officer and a Solid Waste
Maintenance Worker were added in 2019 to support the Clean City Program.
(2) Solid Waste Services Specialist added in 2018.
(3) One Solid Waste Supervisor was added in 2017.
(4) Refuse funds .05 FTE in Water and has .20 FTE funded by Neighborhood Development.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
136 Clean City Program $ $ - $ $ $ 790,545 n/a
471 Pilot Recycling Program 49,251 n/a
472 Residential Operations 3,045,390 3,053,538 3,422,669 3,422,670 3,625,953 5.9 %
473 Special Containers 68,935 75,462 76,434 76,434 80,940 5.9 %
474 Facility Maintenance 43,956 45,055 46,441 46,441 47,834 3.0 %
476 Shop Operations 795,000 743,000 795,000 795,000 700,000 (11.9)%
477 Refuse Taxes & Interfund 1,881,086 2,011,151 2,114,225 2,114,225 2,343,208 10.8 %
478 Administration 352,501 414,471 505,197 505,197 569,538 12.7 %
479 PW Insurance & Interfund 230,095 282,435 233,692 233,692 239,801 2.6 %
Total 6,416,963 6,674,363 7,193,658 7,193,659 8,397,819 16.7 %
Object/Type
33 Intergovernmental 55,000 n/a
34 Chrgs f/Goods & Svcs 6,914,733 6,962,752 7,296,735 7,297,326 8,267,023 13.3 %
35 Non -Court Fines & Forf 571 n/a
36 Miscellaneous Revenues 2,587 4,066 1,500 4,589 1,500 (67.3)%
Total 6,917,891 7,021,818 7,298,235 7,301,915 8,268,523 13.2 %
Fund Balance
Beginning Balance 59,564 560,492 907,948 907,948 1,016,205 11.9 %
Revenues less Expenditures 500,928 347,455 104,577 108,256 (129,296) (219.4)%
Ending Balance $ 560,492 $ 907,947 $ 1,012,525 $ 1,016,204 $ 886,909 (12.7)%
328 - 2019 City of Yakima Budget
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 1,081,789 $ 1,137,897 $ 1,248,389 $ 1,242,389 $ 1,545,622 24.4
200 Personnel Benefits 459,268 521,571 554,230 554,230 692,380 24.9 %
Sub -Total Salaries & Benefits 1,541,057 1,659,468 1,802,619 1,796,619 2,238,002 24.6 %
300 Operating Supplies 346,284 300,189 341,000 347,000 441,850 27.3 %
400 Professional Services & Charges 3,734,623 3,971,705 4,255,040 4,255,040 5,017,968 17.9 %
Transfers 795,000 743,000 795,000 795,000 700,000 (11.9)%
Total Expenditures $ 6,416,964 $ 6,674,362 $ 7,193,659 $ 7,193,659 $ 8,397,820 16.7 %
EXPLANATORY NARRATIVE
Clean City Program - 136
This department was created in the 2019 budget for the purpose of capturing expenditures within the Refuse
Operating Fund for the new Clean City Program (CCP) authorized by Council during 2019 budget sessions. This
function, along with a related function within the General Fund (001), was created to address a variety of issues that
impact the garbage, illegal dumping and general appearance of the community (blight). The goal is to create a more
direct and timely impact and a pro -active approach to resolving some of those issues. Per Council request, this
program will be closely evaluated during the fiscal year.
Included in the Refuse Operating Fund is the transfer of two FTE's from the General Fund (001)/Neighborhood
Development (124), the creation of two new FTE's for program support, partnerships with non -profits, equipment
and other miscellaneous items.
472 Residential Operations
2017 2017 2018 % Chng
2016 2016 Amended Year -End Projected YE Est
Actual Actual Budget Estimate Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ $ $ $ $ 180,345 n/a
12 Overtime 50,000 n/a
Total 230,345 n/a
200 Benefits 97,932 n/a
300 Operating Supplies
31 Office & Oper Supplies 10,700 n/a
35 Small Tools & Equip 65,000 n/a
Total 75,700 n/a
400 Professional Services & Charges
41 Professional Services 202,981 n/a
44 Taxes &Assessments 118,587 n/a
47 Public Utility Services 65,000 n/a
Total 386,568 n/a
Total Expenditures $ $ $ $ $ 790,545 n/a
2019 City of Yakima Budget - 329
Pilot Recycling Program - 471
This function was used to capture the costs of the Pilot Recycling Program.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
471 Pilot Recycling Program Actual Actual Budget Year -End Budget to Proj
200 Benefits $ - $ 251 $ - $ $ n/a
400 Professional Services & Charges
41 Professional Services 49,000 n/a
Total Expenditures $ $ 49,251 $ $ $ n/a
Residential Operations - 472
The expenditures for collection and disposal of all garbage, yard waste and other debris are paid for from this
function.
Account 12 Overtime - Overtime is primarily due to providing refuse and yard waste collection on holidays.
472 Residential Operations
2017 2017 2018 % Chng
2016 2016 Amended Year -End Projected YE Est
Actual Actual Budget Estimate Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 738,032 $ 750,769 $ 813,831 $ 815,081 $ 855,940 5.0%
12 Overtime 31,369 26,747 39,000 39,000 39,975 2.5%
13 Special Pay 9,390 12,706 10,250 3,000 3,000 -%
14 Retire/Term Cashout 5,828 2,167 5,000 5,000 5,125 2.5%
Total 784,619 792,389 868,081 862,081 904,040 4.9%
200 Benefits 350,931 384,409 407,608 407,608 441,481 8.3%
300 Operating Supplies
31 Office & Oper Supplies 10,341 20,278 12,500 18,500 22,500 21.6%
32 Fuel 155,795 190,589 202,000 202,000 207,050 2.5%
35 Small Tools & Equip 180,113 88,027 125,000 125,000 135,000 8.0%
Total 346,249 298,894 339,500 345,500 364,550 5.5%
400 Professional Services & Charges
42 Communications 13,477 15,316 20,000 20,000 20,375 1.9%
47 Public Utility Services 993,618 1,064,983 1,204,660 1,204,660 1,264,893 5.0%
48 Repairs & Maintenance 555,625 497,060 581,970 581,970 629,744 8.2%
49 Miscellaneous 873 487 850 850 870 2.4%
Total 1,563,593 1,577,846 1,807,480 1,807,480 1,915,882 6.0%
Total Expenditures $ 3,045,392 $ 3,053,538 $ 3,422,669 $ 3,422,669 $ 3,625,953 5.9%
330 - 2019 City of Yakima Budget
Special Containers - 473
Expenditures for bin collection operations, including salaries and benefits.
473 Special Containers
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 47,198 $ 50,550 $ 50,751 $ 50,751 $ 53,330 5.1%
12 Overtime 1,826 2,267 3,200 3,200 3,280 2.5%
13 Special Pay 500 750 1,000 1,000 1,025 2.5%
Total 49,524 53,567 54,951 54,951 57,635 4.9%
200 Benefits 19,411 21,895 21,483 21,483 23,305 8.5%
Total Expenditures $ 68,935 $ 75,462 $ 76,434 $ 76,434 $ 80,940 5.9%
Facility Maintenance - 474
Expenditures for interfund charges for the garage/plant facility.
474 Facility Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
45 Rentals & Leases
$ 43,956 $ 45,055 $ 46,441 $ 46,441 $ 47,834 3.0%
Shop Operations - 476
Expenditures for vehicle replacement reserve.
476 Shop Operations
Vehicle Replacement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 795,000 $ 743,000 $ 795,000 $ 795,000 $ 700,000 (11.9)%
Refuse Taxes & Interfund - 477
Expenditures related to professional services, including interfund charges paid for city services; interfund payment
to the city for the in lieu tax set at 15% of the divisions' revenue; interfund payment to utility billing for customer
services and state/county taxes and assessments.
477 Refuse Taxes & Interfund
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 319,033 $ 359,999 $ 377,475 $ 377,475 $ 420,273 11.3%
42 Communications 499 1,459 5,521 5,521 5,700 3.2%
44 Taxes & Assessments 1,295,852 1,334,766 1,386,063 1,386,063 1,446,225 4.3%
49 Miscellaneous 265,702 314,927 345,166 345,166 471,010 36.5%
Total Expenditures $ 1,881,086 $ 2,011,151 $ 2,114,225 $ 2,114,225 $ 2,343,208 10.8%
2019 City of Yakima Budget - 331
Administration - 478
These expenditures support the planning, direction, administration and support the operations of the department.
Account 12 Overtime - Overtime is primarily due to providing refuse and yard waste collection on holidays.
478 Administration
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
100 Salaries & Wages
11 Salaries & Wages
12 Overtime
13 Special Pay
14 Retire/Term Cashout
Total
200 Benefits
300 Operating Supplies
31 Office & Oper Supplies
400 Professional Services & Charges
41 Professional Services
42 Communications
43 Trans & Training
49 Miscellaneous
Total
Total Expenditures
$ 230,258 $ 277,400 $ 311,177 $ 311,177 $ 337,663 8.5%
11,832 9,383 7,000 7,000 8,000 14.3%
1,928 2,489 4,179 4,179 4,439 6.2%
3,629 2,668 3,000 3,000 3,500 16.7%
247,647 291,940 325,356 325,356 353,602 8.7%
88,925 115,016 125,138 125,138 129,661 3.6%
34 1,295 1,500 1,500 1,600 6.7%
7,321 25,000 25,000 56,000 124.0%
4,538 1,972 4,202 4,202 4,500 7.1%
935 1,670 7,000 7,000 7,175 2.5%
3,101 2,577 17,000 17,000 17,000 -%
15,895 6,219 53,202 53,202 84,675 59.2%
$ 352,501 $ 414,470 $ 505,196 $ 505,196 $ 569,538 12.7%
PW Insurance & Interfund - 479
These line items contain the Refuse Division's insurance coverage for Refuse equipment and interfund charges for
the administrative costs for the Public Works Division.
479 PW Insurance & Interfund
2016
Actual
2018
2017 Amended
Actual Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
400 Professional Services & Charges
41 Professional Services
49 Miscellaneous
Total Expenditures
$ 157,074 $ 207,588 $ 180,321 $ 180,321 $ 184,829
73,021 74,847 53,371 53,371 54,972
$ 230,095 $ 282,435 $ 233,692 $ 233,692 $ 239,801
Revenue
The following is a recap of Refuse revenues by detailed account classification.
2.5%
3.0%
2.6%
332 - 2019 City of Yakima Budget
County/City Departments
Container Service
Automated Residential Service
Special Haul
Yard Refuse
Shopping Cart Reg. Revenue
Miscellaneous
Recycling Revenue
Total
Revenue
Beginning Balance
33 Intergovernmental
34 Chrgs f/Goods & Svcs
35 Non -Court Fines & Forf
36 Miscellaneous Revenues
Total
REVENUES
2016 2017
Actual Actual
2018
Amended
Budget
2019
Projected
Budget
$ 83,359 $ 93,346
481,976 528,743
5,529,261 5,661,496
2,733 5,992
817,404 728,826
571
2,109 3,416
479
$ 105,000
494,019
5,928,228
3,210
766,278
1,500
$ 105,000
506,369
6,076,433
3,210
785,434
1,500
$ 6,917,892 $ 7,021,819 $ 7,298,235 $ 7,477,946
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 59,564 $ 560,492 $ 907,948 $ 907,948 $ 1,016,205 11.9 %
55,000 n/a
6,914,733 6,962,752 7,296,735 7,297,326 8,267,023 13.3 %
571 n/a
2,587 4,066 1,500 4,589 1,500 (67.3)%
$ 6,977,455 $ 7,582,310 $ 8,206,183 $ 8,209,863 $ 9,284,728 13.1 %
2019 City of Yakima Budget - 333
PUBLIC WORKS - 2019 BUDGET NARRATIVE
WASTEWATER OPERATING - 473
Director of Public Works
Wastewater Division Manager
Scott Schafer
Mike Price
DEFINITION
This division improves, operates and maintains the built environment for collection and treatment of domestic and
industrial wastewater facilities. These facilities protect the environment and public health in compliance with
federal, state and local regulatory requirements.
Discussion
The City of Yakima Regional Wastewater Treatment Facility (WWTF) and its collection system serves a
population of about 94,000 people living in the City of Yakima as well as food and beverage industries that
generate high strength industrial wastewater. Additionally, the Yakima Regional Wastewater Treatment Facility
provides wholesale wastewater treatment to the City of Union Gap, Terrace Heights Sewer District (including
the City of Moxee) and areas of Yakima County within the City urban growth area. Overall, the WWTF serves
approximately 115,000 people.
The City follows regulatory criteria for operations and maintenance of its wastewater facilities set by the City's
National Pollutant Discharge Elimination System (NPDES) permit. The division publishes an assessment of
regulatory changes, administrative needs and capital improvement requirements in a Facility Plan that is
updated approximately every 10 years or as needed.
The Department of Ecology is working with the City of Yakima to renew the plant's extended 2011 NPDES
permit. The renewed permit should also clarify regulatory issues that pertain to the new Riparian Outfall that
was constructed as a component of the Gap -to -Gap Floodplain Restoration project. The Division is also working
closely with the Department of Ecology, Union Gap, and Terrace Heights to facilitate the EPA -mandated transfer
of permitting authority from Ecology to the City of Yakima for significant industrial dischargers in those
communities.
The City is responsible for securing funding for collection, treatment and administrative programs to meet
wastewater obligations. As such, continued investment into the system is required. Identification of the City's
financing options includes loans, bonds, or cash funded through system users. A rate study consisting of a ten-
year review of the Wastewater Division's financial requirements for the WWTP, the sanitary sewer collection
system, and the stormwater drainage system was conducted by FCS Group in December 2014. The City adopted
components of the 2014 FCS group rate study in January 2017.
Function(s): 725, 726, 729, 730, 731, 732, 733, 734, 737 and Debt Service: 842, 844, 845, 862, 863, 864 & 876
PERFORMANCE STATISTICS
334 - 2019 City of Yakima Budget
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Rudkin Road Pump Station
Million Gallons/Yr. Pumped
770
782
784
786
Yakima
564
554
560
565
Union Gap
206
229
235
240
Total Million Gallons/Yr. Pumped
770
782
784
786
Pumping Costs
$169,928
$174,976
$209,664
$240,396
Cost Per Million Gallons Pumped
$219
$224
$267
$306
334 - 2019 City of Yakima Budget
PERFORMANCE STATISTICS
Wastewater Treatment
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Billion Gallons/Yr. Treated
3.8
3.6
3.6
3.7
Laboratory Tests/Month
1,720
1,830
1,900
1,920
Permitted Hydraulic Capacity (MG, average day peak month)
21.5
21.5
21.5
21.5
Average Day Peak Month
12.1
11.2
11.5
12.0
Percent of Permit Capacity
56%
52%
53%
56%
Peak Day
14
14
15
15
Pounds of Organic Pollutants Treated (BOD) "'
10,884,741
10,327,677
10,311,094
10,500,000
Permitted BOD Loading (Average Day/Max. Month)
53,400
53,400
53,400
53,400
Actual Load Average Day/Max. Month
35,740
34,830
36,000
37,000
Percent of Permit Capacity
66%
65%
67%
69%
Pounds of Total Suspended Solids (TSS) "'
8,380,533
7,782,777
8,059,867
8,100,000
Permitted Suspended Solids Loading (Avg Day/Max Month)
38,600
38,600
38,600
38,600
Actual Load Average Day/Max. Month
24,692
27,272
27,500
28,000
Percent of Permit Capacity
64%
71%
71%
73%
Biosolids (Dry Tons)
1,942
1,652
1,680
1,725
Treatment Costs
$5,942,274
$6,334,237
$7,368,458
$7,954,986
Total Facility Debt Service & Cash Contribution for Capital
$3,400,948
$1,882,338
$1,882,338
$1,882,338
Capital Projects
Flow Treated (mg)
3,840
3,550
3,600
3,700
Cost Per Million Gallons Treated "'
$2,433
$2,314
$2,570
$2,660
(1) Total Cost per Million Gallons Treated includes actual treatment costs plus Debt Service, Cash Contributions for Capital
Projects, and Reserve Contribution Determination. In 2017, 1¢ of Operations and Maintenance Resources treated 4.32
gallons of wastewater.
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1272 Wastewater Manager 1.00 1.00 1.00 1.00
4240 Instrument Technician 1.00 1.00 1.00 1.00
4250 WWTP SCADA/Telemetry Maintenance Tech 1.00 1.00 1.00 1.00
4260 WWTP Lead Maintenance Tech 1.00 1.00 1.00 1.00
7123 Department Assistant III 0.50 0.50 0.50 0.50
8241 Industrial Maintenance Mechanic 3.00 3.00 3.00 3.00
8242 Preventive Maintenance Technician 1.00 1.00 1.00 1.00
8311 WWTP Operator I "' 1.00 1.00 1.00 1.00
8312 WWTP Operator II "' 7.00 7.00 7.00 7.00
8313 WWTP Operator III "' 7.00 7.00 7.00 7.00
8321 Laboratory Technician 2.70 2.70 2.70 2.70
8322 Pretreatment Technician 3.00 3.00 3.00 3.00
2019 City of Yakima Budget - 335
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
8323 Pretreatment Crew Leader`'
8324 Environmental Compliance Specialist
8326 Laboratory Chemist
8542 Facility Maintenance Specialist
8731 Wastewater Maintenance Specialist I
8732 Wastewater Maintenance Specialist II
8733 Wastewater Maintenance Crew Leader
11102 Utility Engineer
11106 Surface Water Engineer
11108 Utility Project Manger
11615 Administrative Assistant for Wastewater
12201 Industrial Maintenance Supervisor
13201 Wastewater Maintenance Supervisor
15102 WWTP Process Control Supervisor
15103 WWTP Chief Operator
15104 Pretreatment Supervisor
15105 Wastewater Operations Superintendent
15301 Lab Coordinator
Total Personnel
2.00 3.00 3.00 3.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
1.00 1.00 1.00 0.00
12.00 12.00 12.00 13.00
9.00 9.00 9.00 9.00
2.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
3.00 3.00 3.00 3.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
71.20 72.20 72.20 72.20
(1) WWTP Operators and Wastewater Maintenance Specialist positions vary due to the capability to be promoted during the
fiscal year to the next step.
A reorganization added a Pretreatment Crew leader in 2017.
Wastewater funds .15 FTE in City Management (102), 1.05 FTE in Codes (220), .69 FTE's in Engineering (700), .44 FTE's in
Water (474) and .15 FTE's in Public Works (560). 9.45 FTE's are funded by Stormwater (441).
(2)
(3)
Function/Title
725 Collection Administration
726 Collections
729 Rudkin Road Lift Station
730 Treatment Administration
731 Treatment Operations
732 Treatment Equipment
733 Pretreatment Administration
734 Pretreatment Operations
737 Treatment Charges/Transfers
Debt Service
Total
BUDGET SUMMARY
2018
2016 2017 Amended
Actual Actual Budget
2018 2019 % Chng
Estimated Projected YE Est
Year -End Budget to Proj
$
7,677,906
168,928
$ - $ 501,500 $ 501,500 $ 501,500 -0/0
7,616,809 8,330,339 8,533,008 9,018,223 5.7 %
174,975 349,664 209,664 239,154 14.1 %
2,279,260 2,279,260 2,540,910 11.5 %
5,942,274 6,334,247 7,368,458 7,042,373 7,918,270 12.4 %
250,000 250,000 250,000 -0/0
95,196 n/a
979,531 1,139,216 1,084,544 1,169,128 7.8 %
5,675,060 2,900,000 2,900,000 2,900,000 -0/0
764,838 778,057 778,057 775,361 (0.3)%
978,266
5,579,097
783,448
21,129,919 21,640,656 23,896,494 23,578,406 25,312,546 7.4 %
336 - 2019 City of Yakima Budget
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Object/Type
32 Licenses & Permits 956,793 1,025,319 1,125,600 1,135,747 1,275,430 12.3 %
33 Intergovernmental 75,000 n/a
34 Chrgs f/Goods & Svcs 20,523,486 19,829,978 20,712,319 21,138,025 21,730,812 2.8 %
36 Miscellaneous Revenues 1,114 41,299 13,700 50,683 13,700 (73.0)%
37 Prop & Trust Gains 736,576 694,822 878,177 878,177 878,177 -0/0
Transfers In 32,621 32,621 32,621 32,621 32,621 -0/0
Total
22,325,590 21,624,039 22,762,417 23,235,253 23,930,740 3.0 %
Fund Balance
Beginning Balance 4,240,538 5,436,210 5,419,592 5,419,592 5,076,441 (6.3)%
Revenues less Expenditures 1,195,671 (16,617) (1,134,077) (343,153) (1,381,806) 302.7 %
Ending Balance $ 5,436,209 $ 5,419,593 $ 4,285,515 $ 5,076,439 $ 3,694,635 (27.2)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 3,208,198 $ 3,306,526 $ 4,275,778 $ 3,849,177 $ 4,761,431 23.7 %
200 Personnel Benefits 1,443,471 1,638,715 1,786,119 1,786,119 2,031,246 13.7 %
Sub -Total Salaries & Benefits 4,651,669 4,945,241 6,061,897 5,635,296 6,792,677 20.5 %
300 Operating Supplies 814,497 862,454 983,900 958,460 1,033,300 7.8 %
400 Professional Services & Charges 9,102,727 9,182,859 9,798,397 9,965,351 10,175,318 2.1 %
600 Capital Projects 11,723 395,000 362,000 395,000 9.1 %
700 Debt Service - Principal 719,393 733,311 721,921 721,921 723,237 0.2 %
800 Debt Service - Interest 64,055 31,527 56,136 56,136 52,124 (7.1)%
Transfers 5,777,578 5,873,541 5,879,241 5,879,241 6,140,891 4.5 %
Total Expenditures $ 21,129,919 $ 21,640,656 $ 23,896,492 $ 23,578,405 $ 25,312,547 7.4 %
EXPLANATORY NARRATIVE
Collection Administration - 725
This line item is used to record transfers from Wastewater Operating to Capital funds for projects.
725 Collection Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Transfers Out
$ - $
- $ 501,500 $ 501,500 $ 501,500
%
2019 City of Yakima Budget - 337
Collection - 726
Since October 2013 the division has been operating using the I-COM3 asset management software program. The
emphasis of the program is to enhance the efficiency of maintenance and repairs to the City's over 350 miles of
Wastewater collection system. In the past, large sections of the system were cleaned without any basis for the
cleaning. The focus had been on reaching a pre -determined footage of activity for each crew. The work was not
scheduled with consideration given to reducing drive time, maximizing setup activities, or addressing problems
found in the pipelines. This resulted in over cleaning of dean lines and minimal maintenance occurring on lines
that were in need of repair. With the use of the I -COM 3 function to track individual pipe segments located
between manholes, the type and frequency of maintenance can be tailored to the needs of each pipe segment. In
addition, two CCTV pipe inspection cameras, contracted pipe condition assessments, along with the city's
capacity study, are providing a data set to the City to determine the overall structural and operational condition of
the collection system. This information will be used to prioritize future pipeline improvement projects that will be
completed by city crews and contractors.
As part of the new efficiency -centered approach to collection infrastructure maintenance, crews have been re-
assigned to align with the needs of maintaining both the Stormwater Collection system and the Wastewater
collection system. Efficient planning of routine Wastewater Collections infrastructure maintenance frees existing
staff for the creation of two Stormwater crews. One of these crews, the Stormwater Utility crew, will focus on
collection system repairs to increase system usable life and better maintenance crew access. The second crew will
dean the Stormwater system to maintain proper function during rain events. In addition, further program
efficiency improvements have allowed the Wastewater Utility Crew and the Stormwater Utility Crew to increase
repair capabilities with additional construction equipment.
Account 12 Overtime - Overtime is required for emergency after -hour service calls generally for sewer back-ups.
Account 31 Office and Operating Supplies - Items budgeted include pipe fittings, lift station parts, manhole grade
rings, other materials for routine minor repairs and materials necessary for repair work of sanitary sewer pipes and
manholes.
Account 41 Professional Services - Funds are budgeted in this line item for professional services. The primary
components are the City Service charge for administrative support and the premium paid to the Risk Management
Fund. Also included are consulting engineers, legal services, advertising required by the State Environmental
Policy Act, bid announcements, permits, and other required notices.
Account 44 Taxes and Assessments - The 20% in lieu tax is included in this account, along with the State's Business
and Occupation tax.
Account 49 Miscellaneous - This is made up primarily of the Utility Customer Service charge which represents the
Wastewater portion of the utility billing function.
726 Collections
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 996,326 $ 997,530 $ 1,168,889 $ 1,063,045 $ 1,348,666 26.9 %
12 Overtime 13,641 17,559 16,000 16,000 16,000 —0/0
13 Special Pay 45,578 33,874 58,957 58,957 59,049 0.2 %
14 Retire/Term Cashout 34,026 33,827 41,500 41,500 41,500 —0/0
Total 1,089,571 1,082,790 1,285,346 1,179,502 1,465,215 24.2 %
200 Benefits 447,539 523,531 560,911 560,911 673,099 20.0 %
338 - 2019 City of Yakima Budget
726 Collections
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
300 Operating Supplies
31 Office & Oper Supplies 105,275 107,454 145,000 139,660 145,000 3.8 %
32 Fuel 29,306 35,736 45,000 45,000 45,000 -0/0
35 Small Tools & Equip 2,181 1,432 6,000 6,000 10,000 66.7 %
Total 136,762 144,622 196,000 190,660 200,000 4.9 %
400 Professional Services & Charges
41 Professional Services 810,038 1,054,163 909,222 909,222 910,333 0.1 %
42 Communications 7,830 6,337 9,235 14,575 14,731 1.1 %
43 Trans & Training 1,062 750 3,500 3,500 3,500 -0/0
44 Taxes & Assessments 4,334,251 3,939,494 4,317,886 4,659,400 4,634,263 (0.5)%
45 Rentals & Leases 2,000 2,000 2,000 -0/0
47 Public Utility Services 21,058 23,478 30,440 30,440 30,650 0.7 %
48 Repairs & Maintenance 116,878 85,514 98,709 98,709 104,378 5.7 %
49 Miscellaneous 573,916 605,406 638,089 638,089 701,054 9.9 %
Total 5,865,033 5,715,142 6,009,081 6,355,935 6,400,909 0.7 %
600 Capital Outlay
63 Impr Other Than Bldg 10,000 10,000 10,000 -0/0
64 Machinery & Equipment 11,723 130,000 97,000 130,000 34.0 %
Total 11,723 140,000 107,000 140,000 30.8 %
Vehicle Replacement 139,000 139,000 139,000 139,000 139,000 -0/0
Total Expenditures $ 7,677,905 $ 7,616,808 $ 8,330,338 $ 8,533,008 $ 9,018,223 5.7 %
Rudkin Road Lift Station - 729
This function separates the costs of the pump station that receive revenue from the City of Union Gap to cover the
following expenditures: (a) 0 & M costs (allocated to Union Gap on a prorated basis of flow), and (b) Debt Service
(which is contractually allocated in Yakima at 42.3%, and in Union Gap 57.7%).
Account 12 Overtime - Overtime may be required to address after -hour issues with the Rudkin Road lift station.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
729 Rudkin Road Lift Station Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 63,929 $ 63,368 $ 77,036 $ 77,036 $ 95,089 23.4 %
12 Overtime 4,405 3,828 4,200 4,200 4,200 -0/0
13 Special Pay 1,435 1,583 1,200 1,200 1,200 -0/0
14 Retire/Term Cashout 1,086 1,091 1,750 1,750 1,750 -0/0
Total 70,855 69,870 84,186 84,186 102,239 21.4 %
200 Benefits 27,854 30,590 31,688 31,688 42,095 32.8 %
300 Operating Supplies
31 Office & Oper Supplies 812 10,000 10,000 10,000 -0/0
2019 City of Yakima Budget - 339
729 Rudkin Road Lift Station
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 43,802 48,177 45,198 45,198 44,728 (1.0)%
42 Communications 626 517 556 556 556 —0/0
47 Public Utility Services 25,254 24,473 27,500 27,500 29,000 5.5 %
48 Repairs & Maintenance 150,000 10,000 10,000 —0/0
Total 69,682 73,167 223,254 83,254 84,284 1.2 %
Vehicle Replacement 537 537 537 537 537 —0/0
Total Expenditures $ 168,928 $ 174,976 $ 349,665 $ 209,665 $ 239,155 14.1 %
Treatment Administration - 730
This function is used to record various transfers from Wastewater Operating to Capital funds for projects.
730 Treatment Administration
Transfers Out
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ — $ — $ 2,279,260 $ 2,279,260 $ 2,540,910 11.5%
Treatment Operations - 731
This function includes the operation and maintenance costs of the Treatment Facility in the Wastewater Operating
Fund (473). Approximately 3.6 billion gallons of sewage is treated annually at the Treatment Facility. An excess of
1,800 laboratory tests are required to be performed in an average month. This number is expected to continue to
increase due to mandated increased Pretreatment (See function 734) and Stormwater analysis. The laboratory has
been accredited to perform most, but not all, metals and organic pollutant analysis in the parts per billion
thresholds.
The facility's rated hydraulic capacity in our NPDES permit is 21.5 million gallons per day (mgd). Our rated
capacity under this permit is based on engineering studies discussed in the 2004 Facility Plan. Although the plant
has experienced peak daily loading as high as 19.52 mgd in 1996, overall plant flow volumes and peak daily flow
volumes are generally much lower and consistent. This reduction is due to continued reductions in both
infiltration (groundwater leaking into wastewater) and inflow (illegal connections to Wastewater).
To help reduce operational and capital project costs, the Wastewater Division installed an anaerobic bioreactor in
2013 to pre -treat high strength wastewater from local industrial fruit processors. By pre -treating the high
strength industrial wastewater, significant sanitary wastewater treatment capacity was immediately restored for
future users, while being able to treat both processes far more cost effectively. In 2014, the division completed an
industrial waste line extension that increased anaerobic bioreactor utilization by expanding service to three
additional industrial customers.
Per the 2014 Three -Party Agreement, wholesale billing to Union Gap and Terrace Heights are based upon their
respective loadings to the treatment facility. The divided expense is further allocated to each customer based
upon their actual loading. These allocations are shown in the following table.
340 - 2019 City of Yakima Budget
ALLOCATION BY CUSTOMER
2017 2018 2019
Actual Estimated Projected
Million Gallons Treated (Total) 3,553 3,600 3,650
Yakima (%) 86.4% 86.2% 86.1%
Union Gap (%) 6.4% 6.5% 6.5%
Terrace Heights (%) 7.2% 7.3% 7.4%
BOD Treated (lbs.) (Includes Dry Matter) 10,327,677 10,500,000 10,700,000
Yakima (%) 87.9% 87.7% 87.6%
Union Gap (%) 5.5% 5.6% 5.6%
Terrace Heights (%) 6.6% 6.7% 6.8%
TSS Treated (lbs.) (Includes Dry Matter.) 7,782,777 8,000,000 8,100,000
Yakima (%) 88.7% 88.6% 88.5%
Union Gap (%) 7.4% 7.5% 7.5%
Terrace Heights (%) 3.9% 3.9% 4%
In addition to actual treatment cost charges, Union Gap and Terrace Heights share in paying for a portion of the
treatment plant's Debt Service and Cash Contributions to pay for improvements made to the facility. The following
table shows the actual cost distribution for each entity along with the total estimated and projected Debt service and
Cash Contribution for Capital Improvement Projects.
Shared revenues are detailed as follows:
CAPITAL RESERVE
(2019 Contributions into 472 Fund - $1,000,000)
Union Terrace
Yakima Gap Heights
Allocation, % 87.9% 8.1% 4.0%
Charge, Per Month $73,250 $6,750 $3,333
Total Yearly Allocation $879,000 $81,000 $40,000
NOTE: The percentages presented are based on contractual allocations.
Account 12 Overtime - Treatment plant operator shifts include 16 hours of overtime per operator per month.
Additional overtime is usually generated when staffing is required for coverage during Holidays and to provide
minimal staffing during the graveyard shift when the scheduled personnel are sick or want to enjoy their vacation
benefits. Some overtime is associated with construction projects due to interruptions of normal treatment processes
and the installation of new equipment.
Account 31 Office and Operating Supplies - This account purchases the various chemicals needed to properly operate
the wastewater treatment plant.
Account 41 Professional Services - The primary components of this account are the City Service charges for General
Fund support activities and the "premium" paid to the Risk Management Fund. This fund also provides limited
professional consulting services and legal consultation with regards to permit and water quality regulations, and
may include regulatory consultation for limited discharge permit issues. Also included advertising for required
2019 City of Yakima Budget - 341
legal (SEPA, SERP, Permits) and bidding notices and the permit issued by the Department of Ecology for the City's
wastewater discharge permit.
731 Treatment Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 1,399,483 $ 1,448,902 $ 2,021,646 $ 1,695,561 $ 2,226,312 31.3 %
12 Overtime 146,624 183,305 190,000 190,000 220,000 15.8 %
13 Special Pay 48,511 53,987 70,074 70,074 80,078 14.3 %
14 Retire/Term Cashout 14,594 13,324 80,000 140,000 100,000 (28.6)%
Total 1,609,212 1,699,518 2,361,720 2,095,635 2,626,390 25.3 %
200 Benefits 801,565 886,097 963,408 963,408 1,077,294 11.8 %
300 Operating Supplies
31 Office & Oper Supplies 630,599 684,268 714,600 694,500 760,000 9.4 %
32 Fuel 12,528 10,827 16,800 16,800 16,800 -0/0
35 Small Tools & Equip 15,847 14,673 30,000 30,000 30,000 -0/0
Total 658,974 709,768 761,400 741,300 806,800 8.8 %
400 Professional Services & Charges
41 Professional Services 1,413,066 1,524,073 1,541,380 1,541,380 1,533,124 (0.5)%
42 Communications 18,715 14,308 16,126 17,226 17,726 2.9 %
43 Trans & Training 4,673 3,983 8,000 8,000 8,000 -0/0
44 Taxes & Assessments 209,743 255,263 250,100 250,100 250,100 -0/0
45 Rentals & Leases 895 8,573 60,000 10,000 60,000 500.0 %
47 Public Utility Services 992,769 984,964 1,024,150 1,073,150 1,100,600 2.6 %
48 Repairs & Maintenance 45,664 43,760 89,564 49,564 143,359 189.2 %
49 Miscellaneous 136,999 153,940 242,609 242,609 244,877 0.9 %
Total 2,822,524 2,988,864 3,231,929 3,192,029 3,357,786 5.2 %
Vehicle Replacement 50,000 50,000 50,000 50,000 50,000 -0/0
Total Expenditures $ 5,942,275 $ 6,334,247 $ 7,368,457 $ 7,042,372 $ 7,918,270 12.4
Treatment Equipment - 732
Funds are budgeted in this line item as a contingency for new wastewater treatment plant equipment.
732 Treatment Equipment
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
600 Capital Outlay
64 Machinery & Equipment
$ $
$ 250,000 $ 250,000 $ 250,000
Pretreatment Administration - 733
Funds are budgeted in this line item for Pretreatment Administration.
%
342 - 2019 City of Yakima Budget
733 Pretreatment Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ $ 95,196 $
$
$ n/a
Pretreatment Operations - 734
The City of Yakima's Wastewater Division's Pretreatment Program is a requirement of the City's wastewater
discharge (National Pollutant Discharge Elimination System/NPDES) permit as issued by the Department of
Ecology.
The objective of the Pretreatment Program is to protect the publicly owned treatment works (POTW) from
pollutants discharged by businesses and industries that can cause equipment damage, interference of plant
processes, or pass through into the receiving waters. Illegal and unpermitted discharges pose significant risk to
public health and the City's ability to maintain compliance with NPDES permit requirements. Recovering from
such an event can take considerable time, exorbitant expense to the ratepayers, and risk fines and other
penalties. Other objectives include improving opportunities to recycle and reclaim wastewater, to protect
biosolids reuse options, and above all, protect the health of the employees at the POTW. The objectives are
achieved by regulating discharges from industries using Federal, State, and local limits, the more stringent
being defined as Pretreatment Standards under Section 307 (d) of the Clean Water Act.
The City of Yakima is a fully delegated Pretreatment Program responsible for the control of wastewater
discharges of all industrial users of its wastewater treatment and disposal system pursuant to requirements set
forth in 40 CFR Part 403, Chapter 90.48 RCW, Chapters 173-208 WAC, 173-216 WAC, 173-201A WAC and
173-240 WAC and the City's NPDES permit. A condition of §S6.A.1.b. of the City's NPDES permit requires the
issuance of industrial waste discharge permits to all significant industrial users, as defined in 40 CFR 403.3 (t)(i)
(ii) contributing to the treatment system from within the City's jurisdiction. Further duties include monitoring,
sampling, and inspecting all significant industrial users (SIU's) and minor industrial users (MIU's) discharging
to the City's POTW. The City of Yakima recognizes and regulates 25 SIU's and approximately 520 MIU's. In
addition, the City performs monthly sampling and monitoring of wastewater from Union Gap and Terrace
Heights. Year to date for 2018 the Pretreatment Program has performed compliance inspections on 20 of the 25
SIU's. In addition, each SIU is required to be sampled a minimum of once per year by the City in accordance
with the City's NPDES permit. Year - to date, the Pretreatment Program is on schedule to inspect and sample
each of the 520 MIU's.
In 2019, the Department of Ecology is scheduled to delegate Pretreatment authority to the City of Yakima for
significant industrial users in the Terrace Heights Sewer District and in the City of Union Gap. This will give
the City of Yakima Pretreatment Program permitting responsibilities for at least eight additional SIU's. The
City of Yakima will prepare and renew the permits for these SIU's, and the City will collect the permit fees.
One Pretreatment Crew Leader position was added and filled in 2017 in order to handle the increased
permitting workload.
The City continues to monitor businesses and industries for fat, oil and grease (FOG). Heavy FOG
concentrations have the potential to cause Wastewater backups within the collection system, causing flooding
of wastewater into residential homes and businesses. It also interferes with the treatment process at the
POTW. The FOG Program focuses on educating and reinforcing best management practices with food service
establishment personnel, particularly with the managers. Wastewater discharges are sampled for FOG to
ensure grease traps or oil interceptors are being cleaned on a regular basis and that FOG concentrations do not
exceed the local discharge limit of 100 mg/L. The Pretreatment Program's goal is to inspect and test each food
establishment at least once every quarter.
2019 City of Yakima Budget - 343
The City's NPDES permit also requires Whole Effluent Toxicity (WET) tests. Chronic WET testing is
conducted on the treated effluent being discharged to the Yakima River during spring/summer to measure
survival and reproduction of the test species Ceriodaphnia Dubia and summer/fall to measure survival and
growth of the test species Pimephalespromelas. An outside Lab is contracted to conduct such tests as required
by the City's NPDES permit.
Revenue is generated through the City's authority as a delegated Pretreatment Program to assess wastewater
discharge permit fees from the industries. The wastewater discharge permits are assessed at 90% of Ecology's
annual fee schedule Chapter 173-224 WAC. In addition to permit fees, revenue is received from Pretreatment
Program charges to minor (MIU's) and significant industrial users (SIU's), and from Terrace Heights and
Union Gap for sampling and testing performed.
Account 12 Overtime - Overtime in this area is due to weekend sampling of Terrace Heights and Union Gap, as well
as whole effluent toxicity (WET) testing.
Account 31 Office and Operating Supplies - This account is used for chemicals that may be utilized in determining
connections to the sanitary sewer system such as smoke/dye testing.
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as outside lab
fees associated with Whole Effluent Toxicity (WET) testing of the effluent and required legal advertising for public
notices of permits issued to the industries by the City.
734 Pretreatment Operations
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 404,992 $ 393,171 $ 501,326 $ 446,654 $ 524,388 17.4 %
12 Overtime 1,428 2,233 2,200 2,200 2,200 -0/0
13 Special Pay 3,351 4,184 9,000 9,000 9,000 -0/0
14 Retire/Term Cashout 28,789 54,759 32,000 32,000 32,000 -0/0
Total 438,560 454,347 544,526 489,854 567,588 15.9 %
200 Benefits 166,513 198,497 230,113 230,113 238,758 3.8 %
300 Operating Supplies
31 Office & Oper Supplies 14,547 3,462 10,250 10,250 10,250 -0/0
32 Fuel 4,215 3,790 6,000 6,000 6,000 -0/0
35 Small Tools & Equip 250 250 250 -0/0
Total 18,762 7,252 16,500 16,500 16,500 -0/0
400 Professional Services & Charges
41 Professional Services 88,494 76,906 105,971 105,971 102,276 (3.5)%
42 Communications 3,216 4,888 4,043 4,693 4,690 (0.1)%
43 Trans & Training 557 254 1,000 1,000 1,500 50.0 %
44 Taxes & Assessments 226,420 203,273 189,114 189,114 189,114 -0/0
48 Repairs & Maintenance 9,162 5,773 10,801 10,151 11,554 13.8 %
49 Miscellaneous 17,637 19,397 23,204 23,204 23,204 -0/0
Total 345,486 310,491 334,133 334,133 332,338 (0.5)%
600 Capital Outlay
64 Machinery & Equipment 5,000 5,000 5,000 -0/0
Vehicle Replacement 8,944 8,944 8,944 8,944 8,944 -0/0
Total Expenditures $ 978,265 $ 979,531 $ 1,139,216 $ 1,084,544 $ 1,169,128 7.8 %
344 - 2019 City of Yakima Budget
Treatment Charges//Transfers - 737
This function encompasses the transfers to capital and other funds as needed. Details are shown in the following
table.
INTERFUND TRANSFER
2018 2019
2017 Year -End Projected
Actual Estimate Budget
Debt Service - Revenue Bond Funds (488-493) $ 1,576,388 $ 1,576,388 $ 1,576,388
Operating Transfer to Capital (476/478) 2,900,000 2,900,000 2,900,000
Connection Charge Transfer (476/478) 501,500 501,500 501,500
Wastewater Treatment Plant Reserve (472) 616,000 616,000 879,000
Underpass 84,488 84,488 84,488
Total $ 5,678,376 $ 5,678,376 $ 5,941,376
737 Treatment Charges/Transfers
Transfers Out
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 5,579,097 $ 5,675,060 $ 2,900,000 $ 2,900,000 $ 2,900,000 -%
Debt Service
The City has received loans for projects which require yearly principal and interest payments from the annual
revenue. Operating transfers to debt service funds are made for the bonded revenue debt. Repayments of State
Public Works Trust Fund or State Revolving Fund loans are made directly from the "Debt Service" account. The
following table details debt service:
WASTEWATER DEBT SERVICE
2018 2019
2017 Year -End Projected Maturity
Actual Estimate Budget Date
Revenue Bonds
2013 Wastewater Ref 2003 Series B (Fund 493) $ 1,165,000 $ 1,165,000 $ 1,165,000 11/01/23
2008 Wastewater (Fund 488) 411,813 411,813 411,813 11/01/27
Subtotal - Transfer to Debt Service Funds 1,576,813 1,576,813 1,576,813
Intergovernmental Loans
2001 Fruitvale Neighborhood Water Wastewater Project 79,954 79,954 79,954 07/01/21
2005 River Road - Wastewater Improvement 130,458 129,837 129,837 07/01/25
2007 Ultra Violet Disinfection 128,672 128,065 128,065 07/01/27
SRF L1100008 - Wastewater Energy Efficiency Project 34,826 34,826 34,826 03/31/33
Wastewater Treatment Plant 279,842 289,260 289,260 09/01/31
L1200019 P2305 - Industrial Waste Anaerobic / 39,618 39,618 39,618 03/31/33
Methane Utilization / Energy Conservation
PC13-961-059 P2327 Industrial Waste Anaerobic / 90,298 89,880 89,880 06/01/32
Industrial Wastewater Main Extension
Subtotal - Debt Service in Wastewater Fund 783,668 791,440 791,440
Total Debt Service $ 2,360,481 $ 2,368,253 $ 2,368,253
2019 City of Yakima Budget - 345
Debt Service
Debt Service
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 783,448 $ 764,838 $ 778,057 $ 778,057 $ 775,361 (0.3)%
Revenues
Wastewater revenue reflects the base wastewater treatment charges (including pretreatment); the sale of permits;
charges to Union Gap and Terrace Heights for wastewater treatment and testing; interest; the sale of fixed assets
and salvage; and wastewater connection charges, which will ultimately be redistributed to the Wastewater Capital
Funds.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 4,240,538 $ 5,436,210 $ 5,419,592 $ 5,419,592 $ 5,076,441 (6.3)%
32 Licenses & Permits 956,793 1,025,319 1,125,600 1,135,747 1,275,430 12.3 %
33 Intergovernmental 75,000 n/a
34 Chrgs f/Goods & Svcs 20,523,486 19,829,978 20,712,319 21,138,025 21,730,812 2.8 %
36 Miscellaneous Revenues 1,114 41,299 13,700 50,683 13,700 (73.0)%
37 Prop & Trust Gains 736,576 694,822 878,177 878,177 878,177 —0/0
Transfers In 32,621 32,621 32,621 32,621 32,621 —0/0
Total
$ 26,566,128 $ 27,060,249 $ 28,182,009 $ 28,654,845 $ 29,007,181 1.2 %
346 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
WASTEWATER CAPITAL FACILITIES - 472
Director of Public Works
Wastewater Division Manager
Scott Schafer
Mike Price
DEFINITION
This fund is used for expenditures that are required for the purpose of moderate level replacement and capital
repair to the Wastewater Treatment Facility. In 2019, the 3 -Party Wholesale Agreement requires a total
contribution of $1,000,000 to fund 472 with contributions of 87.9%, 8.1%, and 4.0%, respectively, from the City of
Yakima, the City of Union Gap, and the Terrace Heights Sewer District.
Function(s): 739.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
739 Capital Improvement $ 127,357 $ 193,162 $ 1,250,000 $ 415,000 $ 1,250,000 201.2 %
Object/Type
34 Chrgs f/Goods & Svcs 90,075 96,800 84,000 84,000 121,000 44.0 %
Transfers In 616,000 616,000 616,000 616,000 879,000 42.7 %
Total 706,075 712,800 700,000 700,000 1,000,000 42.9 %
Fund Balance
Beginning Balance 1,968,809 2,547,527 3,067,165 3,067,165 3,352,165 9.3 %
Revenues less Expenditures 578,718 519,638 (550,000) 285,000 (250,000) (187.7)%
Ending Balance $ 2,547,527 $ 3,067,165 $ 2,517,165 $ 3,352,165 $ 3,102,165 (7.5)%
Obj ect/Type
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 127,357 $ 193,162 $ 1,250,000 $ 415,000 $ 1,250,000 201.2%
EXPLANATORY NARRATIVE
Capital Improvement - 739
This Function is a contingency for major facility repairs, industrial coating, or minor equipment replacement.
2019 City of Yakima Budget - 347
739 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
48 Repairs & Maintenance $ 127,357 $ 193,162 $ 1,250,000 $ 415,000 $ 1,250,000 201.2%
Revenues
This account reflects the contribution from Terrace Heights and Union Gap to the Facility Reserve Fund in
accordance with the 3 -Party Agreement, interest and a transfer from Wastewater Operating (473). Funds budgeted
in the 2018 year-end estimate and not spent are brought forward to 2019.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 1,968,809 $ 2,547,527 $ 3,067,165 $ 3,067,165 $ 3,352,165 9.3%
34 Chrgs f/Goods & Svcs 90,075 96,800 84,000 84,000 121,000 44.0%
Transfers In 616,000 616,000 616,000 616,000 879,000 42.7%
Total $ 2,674,884 $ 3,260,327 $ 3,767,165 $ 3,767,165 $ 4,352,165 15.5%
348 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
WASTEWATER CAPITAL CONSTRUCTION - 476
Director of Public Works
Wastewater Division Manager
Scott Schafer
Mike Price
DEFINITION
This fund serves to provide resources for Wastewater System planning and collection system capital improvements.
These efforts consist of capital projects to reduce or eliminate in -flow and infiltration, assist with financing of new
trunk construction to accommodate service area growth, upgrading capacity of collection lines where needed,
installation of new collection systems into select neighborhoods, and repair/replacement of deteriorated pipes.
Function(s): 738.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
738 Capital Improvement $ 619,275 $ 3,067,568 $ 5,560,000 $ 5,034,563 $ 3,560,000 (29.3)%
Object/Type
Transfers In
800,000 2,900,000 2,900,000 2,900,000 2,900,000
0/0
Fund Balance
Beginning Balance 6,983,550 7,164,275 6,996,706 6,996,706 4,862,143 (30.5)%
Revenues less Expenditures 180,725 (167,568) (2,660,000) (2,134,563) (660,000) (69.1)%
Ending Balance $ 7,164,275 $ 6,996,707 $ 4,336,706 $ 4,862,143 $ 4,202,143 (13.6)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 61,249 $ 1,437,957 $ 310,000 $ 217,036 $ 360,000 65.9 %
600 Capital Projects 558,026 1,629,612 5,250,000 4,817,527 3,200,000 (33.6)%
Total Expenditures $ 619,275 $ 3,067,569 $ 5,560,000 $ 5,034,563 $ 3,560,000 (29.3)%
EXPLANATORY NARRATIVE
Capital Improvement - 738
The total capital outlay is detailed below. Funds budgeted in the 2018 year-end estimate and not spent are brought
forward to 2019.
2019 City of Yakima Budget - 349
CAPITAL CONSTRUCTION EXPENDITURES
Mill Site Wastewater Trunk line Upsizing $ 1,000,000
Hathaway Sewer Project 650,000
Prioritized Infrastructure Replacement 750,000
Carriage Hill Decommission 200,000
Collections Office Building Improvements 350,000
Congdon Sewer Main 200,000
Other (Equipment/Prof Svcs/Contractors) 410,000
Total Sewer Construction $ 3,560,000
738 Capital Improvement
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 24,174 $ 117,057 $ 300,000 $ 207,036 $ 350,000 69.1 %
48 Repairs & Maintenance 37,075 1,320,900 10,000 10,000 10,000 -0/0
Total 61,249 1,437,957 310,000 217,036 360,000 65.9 %
600 Capital Outlay
62 Buildings 350,000 350,000 350,000 -0/0
63 Impr Other Than Bldg 125,460 750,000 965,851 750,000 (22.3)%
64 Machinery & Equipment 200,000 200,000 200,000 -0/0
65 Construction Projects 432,566 1,629,612 3,950,000 3,301,676 1,900,000 (42.5)%
Total 558,026 1,629,612 5,250,000 4,817,527 3,200,000 (33.6)%
Total Expenditures $ 619,275 $ 3,067,569 $ 5,560,000 $ 5,034,563 $ 3,560,000 (29.3)%
Revenues
The only revenue is a transfer from Wastewater Operating (473).
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Beginning Balance
Transfers In
Total
$ 6,983,550 $ 7,164,275 $ 6,996,706 $ 6,996,706 $ 4,862,143 (30.5)%
800,000 2,900,000 2,900,000 2,900,000 2,900,000 -0/0
$ 7,783,550 $ 10,064,275 $ 9,896,706 $ 9,896,706 $ 7,762,143 (21.6)%
350 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
WASTEWATER CAPITAL PROJECTS - 478
Director of Public Works
Wastewater Division Manager
Scott Schafer
Mike Price
DEFINITION
The Yakima Wastewater Facilities Project Fund directs funds to provide payments for costs associated with the
planning, installation, rehabilitation, expansion and modification of the Wastewater Treatment Facility and the
Rudkin Road Lift Station.
This fund provides resources for mandated treatment work, expansion and rehabilitation outlined in the adopted
Facilities Plan and other planning documents. The projected budget includes expenditures for facility
improvements, rehabilitation, and professional services related to construction activities associated with the Facility
Plan, Biosolids Management Plan, and other planning documents associated with NPDES Permit compliance.
Function(s): 739.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
739 Capital Improvement $ 124,087 $ 9,212 $ 2,950,000 $ 950,000 $ 3,025,000 218.4 %
Object/Type
33 Intergovernmental 131,052 n/a
37 Prop & Trust Gains 18,770 n/a
Transfers In 2,001,500 501,500 501,500 501,500 501,500
Total
2,020,270 632,552 501,500 501,500 501,500
0/0
0/0
Fund Balance
Beginning Balance 1,416,280 3,312,463 3,935,803 3,935,803 3,487,303 (11.4)%
Revenues less Expenditures 1,896,183 623,340 (2,448,500) (448,500) (2,523,500) 462.7 %
Ending Balance $ 3,312,463 $ 3,935,803 $ 1,487,303 $ 3,487,303 $ 963,803 (72.4)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ — $ 9,212 $ 250,000 $ 50,000 $ 325,000 550.0%
600 Capital Projects 124,087 — 2,700,000 900,000 2,700,000 200.0%
Total Expenditures $ 124,087 $ 9,212 $ 2,950,000 $ 950,000 $ 3,025,000 218.4%
2019 City of Yakima Budget - 351
EXPLANATORY NARRATIVE
The majority of the capital budget is for construction of facility improvements.
Capital Improvement - 739
The projected budget consists of the following:
CAPITAL PROJECTS EXPENDITURES
Primary Digester No. 1 Cleaning $ 700,000
Centrate Lagoon Cleaning 1,000,000
Rudkin Lift Station Controls Replacement 500,000
Biogas/Boiler Improvements 500,000
Other (Equipment/Prof Svcs/Contractors) 325,000
Total Wastewater Facility Project $ 3,025,000
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
739 Capital Improvement Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ $ 9,212 $ 250,000 $ 50,000 $ 325,000 550.0%
600 Capital Outlay
63 Impr Other Than Bldg 124,087 n/a
65 Construction Projects 2,700,000 900,000 2,700,000 200.0%
Total 124,087 2,700,000 900,000 2,700,000 200.0%
Total Expenditures $ 124,087 $ 9,212 $ 2,950,000 $ 950,000 $ 3,025,000 218.4%
Revenues
The revenue estimates consist of debt coverage participation from Union Gap and Terrace Heights in accordance
with the 3 -Party Agreement and capital & connection charge transfers from the Wastewater Operating fund (473).
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 1,416,280 $ 3,312,463 $ 3,935,803 $ 3,935,803 $ 3,487,303 (11.4)%
33 Intergovernmental 131,052 n/a
37 Prop & Trust Gains 18,770 n/a
Transfers In 2,001,500 501,500 501,500 501,500 501,500 —0/0
Total $ 3,436,550 $ 3,945,015 $ 4,437,303 $ 4,437,303 $ 3,988,803 (10.1)%
352 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
STORMWATER OPERATING - 441
Director of Public Works
Wastewater Division Manager
Scott Schafer
Mike Price
DEFINITION
The functions of this division include the responsibilities and obligations set forth by the City's Eastern Washington
Phase II Municipal Stormwater Permit (permit) and the State mandated Underground Injection Control (UIC)
Program (WAC 173-218). The mandated responsibilities include collecting, transporting, and treatment of surface
water (stormwater) to protect the environment, public health and welfare, and assess and comply with regulatory
agency requirements such as providing education and outreach to the community related to permit compliance.
Discussion
The City completed a Stormwater Collection System Master Plan in 2014. The plan identified $672 million in
capital improvement needs for the City's stormwater system. Assessment, treatment and monitoring of
stormwater will also continue to increase in accordance with the City's current 5 -year stormwater permit issued
by the Department of Ecology (Ecology) effective August 1, 2014. These increased compliance activities will
have a larger impact on the Stormwater Program; directly affecting future stormwater utility rates for the
community.
A Department of Ecology fecal coliform (bacteria) Total Maximum Daily Load (TMDL) study that will impact the
Stormwater division is underway on Wide Hollow Creek. The study involves fecal source monitoring and
potential source control to limit bacterial contamination of the creek. The City stormwater system discharges to
the creek in several locations that will require coliform monitoring and potential coliform mitigation as the
TMDL study progresses.
The Division is faced with the continuing challenge of efficiently integrating over 30 miles of legacy County
drainage pipe (formerly Drainage Improvement Districts - DID) into the City stormwater system. Expenses
associated with this integration include condition assessment and repair or realignment to meet City stormwater
system objectives. Since acquiring the Drainage Improvement District infrastructure in December 2019, the City
has funded $200,000 in emergency repairs to the system and has surplussed and abandoned approximately
10,000 feet of obsolete pipe in the DID system. Over 1,000 feet of the pipe has been realigned to run through City
Right -of -Way for maintenance access and to relocate those sections from privately -owned parcels.
In 2019, the City's Stormwater Division is allocating funds for ongoing maintenance of Yakima urban streams
(Cowiche, Spring, Wide Hollow, and Ahtanum Creeks) to optimize stream capacity for snow melt and rainfall
conveyance. Efforts will include debris removal and potential berm/levy reinforcements and associated
permitting and environmental studies.
The City's current stormwater permit will remain in effect through July of 2019. Permit requirements for education
and outreach, training, and effectiveness studies.
Function(s): 746.
AUTHORIZED PERSONNEL
For 2019, the total authorized personnel funded by this division is 10.21 FTE's funded from Wastewater (9.45 FTE's),
Water (.21 FTE's), Engineering (.51 FTE's) and Public Works (.07 FTE's). Wastewater Division has dedicated 5.8
employees to perform the basic day-to-day operation of cleaning and assessing the existing stormwater system. An
additional 1.45 FTE's provide support for laboratory testing, enforcement of the Illicit Discharge Ordinance, grant
administration, mapping, safety repairs, emergency response to localized flooding, Vactor waste handling and
response to citizens. The Surface Water Engineer provides review of private development applications and designs
2019 City of Yakima Budget - 353
surface water projects for the City of Yakima's public projects, including addressing localized flooding issues. The
remaining FTE's represent employee time that is dedicated to support mandated stormwater activities and address
safety and liability issues from other divisions within the City of Yakima.
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Class Adopted Adopted Adopted Proposed
Code Position Title Budget Budget Budget Budget
Wastewater
1272 Wastewater Manager 0.15 0.15 0.15 0.15
4240 Instrument Technician 0.02 0.02 0.02 0.02
7123 Department Assistant III 0.05 0.02 0.03 0.05
8321 Laboratory Technician 0.30 0.27 0.27 0.27
8322 Pretreatment Technician 0.25 0.25 0.25 0.25
8324 Environmental Compliance Specialist 0.25 0.25 0.25 0.25
8732 Wastewater Maintenance Specialist 5.05 6.05 5.05 4.00
8733 Wastewater Maintenance Crew Leader 2.00 2.15 2.15 1.80
11102 Utility Engineer 0.85 0.85 0.85 0.85
11106 Surface Water Engineer 1.00 1.00 1.00 1.00
11615 Administrative Assistant for Wastewater 0.11 0.11 0.11 0.11
13201 Wastewater Maintenance Supervisor 0.00 0.35 0.35 0.35
15102 WWTP Process Control Supervisor 0.10 0.10 0.10 0.10
15104 Pretreatment Supervisor 0.02 0.02 0.02 0.02
15105 Wastewater Operation Superintendent 0.10 0.10 0.10 0.10
15301 Lab Coordinator 0.10 0.10 0.10 0.10
Engineering
1170 Director of Utilities 0.05 0.05 0.00 0.00
3120 Design Engineer 0.12 0.08 0.08 0.08
4141 Construction Inspector 0.10 0.10 0.10 0.10
8701 Street Inspector 0.10 0.10 0.10 0.10
10601 Engineering Contracts Specialist 0.05 0.05 0.04 0.04
11101 Construction Supervisor 0.10 0.10 0.04 0.10
11104 Senior Engineer 0.04 0.04 0.04 0.04
11107 Chief Engineer 0.04 0.04 0.04 0.04
Water
1273 Water & Irrigation Manager 0.00 0.00 0.00 0.05
8751 Utilities Locator/Safety Coordinator 0.10 0.10 0.16 0.16
Public Works
1160 Director of Public Works 0.00 0.00 0.05 0.07
Total Personnel 11.05 12.45 11.45 10.20
Note: All positions in the chart above are located in the respective departments listed. This chart is included to show which
Departments fund Stormwater positions.
354 - 2019 City of Yakima Budget
Fund transfers are made to both the Community and Economic Development Department (CED) to cover the costs
for the inspection, capital project management of stormwater projects, the registration of newly constructed UIC's,
enforcement of both the Construction and Post -Construction Ordinances, and to the Streets Department for street
sweeping and other best management practices. In 2019, funds are being transferred to the Parks Division for
stormwater swale maintenance. No FTE's are directly allocated for such services to these departments to meet
permit compliance.
Function/Title
746 Administration
BUDGET SUMMARY
2018
2016 2017 Amended
Actual Actual Budget
2018
Estimated
Year -End
2019
Proj ected
Budget
% Chng
YE Est
to Proj
$ 2,752,882 $ 3,226,069 $ 3,251,193 $ 3,541,975 $ 4,107,469 16.0
Object/Type
34 Chrgs f/Goods & Svcs 2,555
36 Miscellaneous Revenues 2,380,261 3,683,713
Total
Fund Balance
Beginning Balance
Revenues less Expenditures
Ending Balance
Obj ect/Type
1,000
3,778,989
1,000
3,778,989
1,000
4,047,770 7.1 %
0/0
2,382,816 3,683,713 3,779,989 3,779,989
694,688 324,622 782,265
(370,066) 457,644 528,796
4,048,770 7.1 %
782,265 1,020,279 30.4 %
238,014 (58,699) (124.7)%
$ 324,622 $ 782,266 $ 1,311,061 $ 1,020,279 $ 961,580 (5.8)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 633,211 $ 763,716 $ 730,798 $ 723,997 (0.9)%
323,571 335,706 335,706 312,067 (7.0)%
905,889 956,782 1,099,422 1,066,504 1,036,064 (2.9)%
40,096 54,165 42,000 42,000 52,000 23.8 %
1,017,449 1,095,122 940,771 1,264,471 1,710,405 35.3 %
29,112 34,000 34,000 34,000 -0/0
15,000 15,000 15,000 -0/0
760,336 1,120,000 1,120,000 1,120,000 1,260,000 12.5 %
$ 2,752,882 $ 3,226,069 $ 3,251,193 $ 3,541,975 $ 4,107,469 16.0 %
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
500 Intergovernmental
600 Capital Projects
Transfers
Total Expenditures
$ 620,871
285,018
EXPLANATORY NARRATIVE
In 2014 the Wastewater Division implemented a basin approach to the maintenance and operation of the
Stormwater system. A Stormwater system inventory and assessment during the first years of the Stormwater
permit compliance program identified the required staffing and equipment to provide ongoing system repairs and
operation in support of permit compliance and the provision of a reliable system to the community. In 2014 and
2015, collections crews procured the necessary equipment and implemented efficient workflow procedures to
establish permit compliance for the current permit cycle that started in August 2015. In 2014 FCS Group was hired
to provide a Stormwater and Wastewater Division rate study. The rate study was completed in 2014 and
2019 City of Yakima Budget - 355
recommended increasing Stormwater rates to create and sustain a Stormwater capital improvement program. The
Division has not yet attempted to increase rates.
Administration - 746
Account 12 Overtime - Overtime in this area is primarily due to emergency calls from localized flooding during
storm events or snow melt.
Account 13 Special Pay - Special pay is required for "standby" after -hour emergency service calls and lump sum
settlements included in collective bargaining contracts.
Account 31 Office and Operating Supplies - Operating supplies are primarily replacement grates and materials to
repair/replace broken storm drain infrastructure that present a hazard to the public.
Account 41 Professional Services - Primary components of this account include the City Service Charge paid to
General Fund for administrative support and the insurance "premium" paid to the Risk Management Fund. Funds
are also budgeted in this line item for professional services such as contracted repairs to the system, legal, and
consulting services required to implement the stormwater permit process and interlocal agreements and
infrastructure facility plan. In addition, the Stormwater Permit issued by Ecology is paid from this account.
746 Administration
2018 2018 2019 % Chug
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 599,585 $ 606,469 $ 726,494 $ 690,575 $ 683,763 (1.0)%
12 Overtime 5,080 8,307 8,000 8,000 8,000 -0/0
13 Special Pay 12,558 14,545 15,223 15,223 15,234 0.1 %
14 Retire/Term Cashout 3,648 3,891 14,000 17,000 17,000 -0/0
Total 620,871 633,212 763,717 730,798 723,997 (0.9)%
200 Benefits 285,018 323,571 335,706 335,706 312,067 (7.0)%
300 Operating Supplies
31 Office & Oper Supplies 32,739 44,120 30,000 30,000 40,000 33.3 %
32 Fuel 7,357 10,045 12,000 12,000 12,000 -0/0
Total 40,096 54,165 42,000 42,000 52,000 23.8 %
400 Professional Services & Charges
41 Professional Services 218,637 301,801 275,912 272,512 295,241 8.3 %
42 Communications 1,758 1,404 1,980 2,380 2,480 4.2 %
43 Trans & Training 117 413 500 500 500 -0/0
44 Taxes &Assessments 168,928 303,323 260,000 286,700 667,165 132.7 %
45 Rentals & Leases 1,568 4,000 4,000 4,000 -0/0
47 Public Utility Services 8,747 7,472 10,000 10,000 10,000 -0/0
48 Repairs & Maintenance 546,005 434,622 249,000 549,000 550,608 0.3 %
49 Miscellaneous 73,256 44,519 139,379 139,379 180,412 29.4 %
Total 1,017,448 1,095,122 940,771 1,264,471 1,710,406 35.3 %
500 Intergovernmental Services
51 Intergov't Prof Services 29,112 34,000 34,000 34,000 -0/0
600 Capital Outlay
64 Machinery & Equipment 15,000 15,000 15,000 -0/0
Transfers Out 700,336 1,060,000 1,060,000 1,060,000 1,200,000 13.2 %
Vehicle Replacement 60,000 60,000 60,000 60,000 60,000 -0/0
Total Expenditures $ 2,752,881 $ 3,226,070 $ 3,251,194 $ 3,541,975 $ 4,107,470 16.0 %
356 - 2019 City of Yakima Budget
Revenue
Revenues consist of Stormwater charges and assessments.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 694,688 $ 324,622 $ 782,265 $ 782,265 $ 1,020,279 30.4%
34 Chrgs f/Goods & Svcs 2,555 1,000 1,000 1,000 —%
36 Miscellaneous Revenues 2,380,261 3,683,713 3,778,989 3,778,989 4,047,770 7.1%
Total $ 3,077,504 $ 4,008,335 $ 4,562,254 $ 4,562,254 $ 5,069,049 11.1%
2019 City of Yakima Budget - 357
PUBLIC WORKS - 2019 BUDGET NARRATIVE
STORMWATER CAPITAL - 442
Director of Public Works
Wastewater Division Manager
Scott Schafer
Mike Price
DEFINITION
This fund provides resources for Surface/Stormwater System planning and collection system capital improvements.
Revenues are dependent on a line item transfer from Stormwater Utility (441) and from grants from the Washington
Department of Ecology. These efforts consist of capital improvements and maintenance of the stormwater
conveyance and treatment portion of the City's built environment.
Discussion
Completed projects will incorporate elements of the City's Business and Strategic plans to not only improve the
built environment, but to improve the appearance of the City, develop partnerships and involve the public. The
Municipal Storm Sewer System is operated in compliance with the Eastern Washington Municipal Stormwater
Phase II general permit.
City Council's past direction was to keep stormwater utility rates reflective of a "minimal compliance" approach
is considered along with capital improvement needs that are necessary to reduce flood hazard risks, improve the
reliability of stormwater conveyance and maintain and improve the appearance of the City.
The Underground Injection Control (UIC) and National Pollutant Discharge Elimination System (NPDES) permit
will continue to require increased investment in stormwater capital. The installation of new infrastructure in
under served areas must also be reflective of the rates.
The Division is faced with the continuing challenge of efficiently integrating over 30 miles of legacy County
drainage pipe (formerly Drainage Improvement Districts) into the City stormwater system. Expenses
associated with this integration include condition assessment and abandonment, repair or realignment to meet
City stormwater system objectives.
The City's Stormwater Division is allocating funds for ongoing maintenance of Yakima urban streams (Cowiche,
Spring, Wide Hollow, and Ahtanum Creeks) to optimize stream capacity for snow melt and rainfall conveyance.
Efforts will include debris removal and potential berm/levy reinforcements.
The City completed a Stormwater Collection System Master Plan in 2014. The plan identified $672 million in
capital improvement needs for the City's stormwater system. Integrating stormwater projects into other city
initiatives creates the possibility of significant cost savings. For example, incorporating "low impact
development" features into downtown planning like North 1st Street and the Mill Site re -development could
add value to these projects with improved drainage that incorporates enhancing the appearance and function of
our built environment.
Function(s): 752.
358 - 2019 City of Yakima Budget
Function/Title
752 Capital Improvement
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 107,762 $ 941,617 $ 2,450,000 $ 1,527,547 $ 3,085,000 102.0 %
Object/Type
33 Intergovernmental 25,000 n/a
37 Prop & Trust Gains 1,140,456 1,256 n/a
Transfers In 500,000 1,060,000 1,060,000 1,060,000 1,200,000 13.2 %
Total 1,640,456 1,085,000 1,060,000 1,061,256 1,200,000 13.1 %
Fund Balance
Beginning Balance 3,057,988 4,590,681 4,734,064 4,734,064 4,267,773 (9.8)%
Revenues less Expenditures 1,532,694 143,383 (1,390,000) (466,291) (1,885,000) 304.3 %
Ending Balance $ 4,590,682 $ 4,734,064 $ 3,344,064 $ 4,267,773 $ 2,382,773 (44.2)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ 107,762 $ 923,407 $ 450,000 $ 426,546 $ 475,000 11.4%
600 Capital Projects 18,210 2,000,000 1,101,001 2,610,000 137.1%
Total Expenditures $ 107,762 $ 941,617 $ 2,450,000 $ 1,527,547 $ 3,085,000 102.0%
EXPLANATORY NARRATIVE
Capital Improvement - 752
The total capital outlay is detailed below. Funds budgeted in the 2018 year-end estimate and not spent are brought
forward to 2019.
STORMWATER CAPITAL EXPENDITURES
Alley Pavers $ 500,000
North 1° Street Revitalization 385,000
Street Flood Hazard Reduction 1,000,000
Urban Stream Flood Mitigation 300,000
Drainage Improvement District 550,000
Studies/Permitting (Professional Services) 350,000
Total Sewer Construction $ 3,085,000
Account 41 Professional Services - Funds are budgeted in this line item for professional services such as appraisal of
property prior to acquisition and legal or consultant assistance required to implement stormwater capital projects.
2019 City of Yakima Budget - 359
752 Capital Improvements
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ 107,762 $ 762,969 $ 250,000 $ 226,546 $ 350,000 54.5 %
48 Repairs & Maintenance 160,437 200,000 200,000 125,000 (37.5)%
Total 107,762 923,406 450,000 426,546 475,000 11.4 %
600 Capital Outlay
63 Impr Other Than Bldg 200,000 200,000 125,000 (37.5)%
65 Construction Projects 18,210 1,800,000 901,001 2,485,000 175.8 %
Total 18,210 2,000,000 1,101,001 2,610,000 137.1 %
Total Expenditures $ 107,762 $ 941,616 $ 2,450,000 $ 1,527,547 $ 3,085,000 102.0 %
Revenue
Revenue is a transfer from Stormwater Operating (441).
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 3,057,988 $ 4,590,681 $ 4,734,064 $ 4,734,064 $ 4,267,773 (9.8)%
33 Intergovernmental 25,000 n/a
37 Prop & Trust Gains 1,140,456 1,256 n/a
Transfers In 500,000 1,060,000 1,060,000 1,060,000 1,200,000 13.2 %
Total $ 4,698,444 $ 5,675,681 $ 5,794,064 $ 5,795,320 $ 5,467,773
(5.7)%
360 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
WATER OPERATING - 474
Director of Public Works
Water Division Manager
Scott Schafer
Dave Brown
DEFINITION
This fund is responsible for the treatment and delivery of potable water of sufficient quantity and quality to meet
domestic, fire suppression, commercial, industrial, and irrigation needs within the system's retail service area.
Water demand varies throughout the year from a low of 8 to a peak of 21 million gallons per day, consumed
through approximately 18,900 service installations. Water is supplied from the Naches River to the Naches River
Water Treatment Plant located at 6390 US Highway 12 where it is treated to meet state and federal drinking
water standards. Seasonal supply capabilities are provided by the Kissel, Kiwanis, Gardner, and Airport wells
and through Aquifer Storage and Recovery.
Water/Irrigation shares in the cost to administer the Public Works Department.
The move to automated meter reading was completed, however, we are experiencing some technology advances
and some equipment becoming out dated. There are several issues on the immediate horizon that will have
significant economic impacts on the utility - these include issues related to the Water Plant intake, Safe Drinking
Water Act rule modifications and implementation, Yakima Basin Integrated Plan, Endangered Species Act (ESA),
State Salmon Recovery Programs, and Climate Change.
The costs of several of the chemicals used in the water process have increased significantly over the last few
years. Caustic Soda used for pH adjustment (reduces corrosion of lead), Fluoride, Aluminum Chlorhydrate used
for coagulation, Polymer used to aid coagulation in both raw and recycled water and as a filter aid, and salt used
for on-site generation of chlorine, have increased significantly over the past several years. These increases have
resulted in higher operational costs.
Safe Drinking Water Act changes include an emphasis on water quality monitoring. The additional monitoring
required by the Stage 3 and Stage 4 Disinfectant/Disinfectant By -Product Rule (D/DPB) and the Long -Term 3
Enhanced Surface Water Treatment Rule (LT3) are to insure compliance with new water quality rules and the
types of additional treatment that may be required. Testing conducted so far indicates that the water treatment
processes should be capable of treating the water to meet the proposed standards. Testing for the Aquifer
Storage and Recover project has added to the number and type of testing.
Treatment Optimization Performance Goal
The Washington State Regulations require the Water Treatment Plant effluent to be at or below 0.3
Nephelometric Turbidity Units in 95% of the samples. The Water Treatment Plant has adopted the Treatment
Optimization Performance Goal of keeping the Water Treatment Plant effluent at or below 0.1 Nephelometric
Turbidity Units in 95% of the samples. We have met those goals for six years and received the Silver Certificate
in 2015.
Water Efficiency
The 2007 water efficiency rules places an emphasis on non -revenue produced or unaccounted for water, more
efficient water use (conservation) including implementation of water meter calibration standards. Non -revenue
producing water must be less than 10% of a three year average of total water produced into the distribution
system and reported annually. In July of 2017 with the adoption of the Water System Plan, the City Council
adopted two water efficiency goals and 6 water efficiency measures.
2019 City of Yakima Budget - 361
Water Rate Study
A water rate study was conducted for years 2019 - 2024 with the 2017 Water System Plan. This was the fourth
multi-year water rate study the city has conducted. The city adopted the process of conducting five year rate
studies in 1996 to help stabilize rates, keep rate increases as low as possible, keep necessary increases as even as
possible and insure adequate funding for operations and capital improvements. The capital improvement
program was adopted by Council through the 2017 ten - year Water System Plan and is incorporated in this
study.
The City adopted an 8.5% increase in Rates for 2017 and 2018 and anticipates an increase of 5% in 2019 and 2020
with 3% in 2001, 2022 and 2023.
Aquifer Storage and Recovery
In 1998 the Water/Irrigation Division started a process to insure adequate water deliver to our customers during
periods of drought and due to affects from climate change. In 2001 we conducted tests at the Kissel well. That
test indicated we could put water into the aquifer and store it for future use. The city filed for a reservoir permit
at the Washington Department of Ecology (Ecology). In 2014/15 we conducted further tests at the Gardner well.
Again it demonstrated we could store water in the aquifer for future use. The second round of testing was
funded by the Yakima Basin Integrated Plan (IP). The city obtained a permanent reservoir permit from Ecology
in January of 2017. Storage and recovery of water is planned for the winter of 2018-2019. When Aquifer Storage
and Recovery is fully implemented the city will have a full redundant water supply to withstand droughts and
climate change affects.
Water Operating/Utility Services
For the 2019 budget year Utility Services will be reporting to Finance, but accounted for under the Water Operating
fund (474) for a more accurate representation. See the Finance section for more information.
Function(s): 764, 765, 771, 772 and Debt Service: 846, 847, 848, 865 & 866.
PERFORMANCE STATISTICS
Potable Water Distribution
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Fire Suppression Administration
18,730
18,753
18,760
18,765
Fire Hydrants Painted
1,291
42
75
500
City Fire Hydrants Tested
628
514
667
624
Fire Hydrants Repaired
16
14
16
15
Fire Hydrants Replaced
15
9
12
14
New Fire Hydrants Installed
7
14
17
15
Potable Water Distribution
Water Meters in Place
18,730
18,753
18,760
18,765
New Water Services Installed
67
42
75
80
New Fire Services Installed
9
2
7
5
Water Service Meter Sets Replaced
139
81
90
95
Number of Water Meters Replaced
51
79
40
30
Number of Water Main Breaks
7
14
7
4
362 - 2019 City of Yakima Budget
PERFORMANCE STATISTICS
Potable Water Supply
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Millions of Gallons of Water Produced
3,845
3,925
4,000
4,100
Number of Water Quality Complaints
8
7
9
8
Percent of Water Meeting Disinfection Requirement
100%
100%
100%
100%
Percent of Water Below Maximum Contaminate Levels
100%
100%
100%
100%
Percent of Water Meeting Treatment Optimization Perform Goal ^
100%
100%
100%
100%
Class
Code Position Title
AUTHORIZED PERSONNEL
2016
Adopted
Budget
2017
Adopted
Budget
2018
Adopted
Budget
2019
Proposed
Budget
1273 Water and Irrigation Manager 1.00 1.00 1.00 1.00
7151 Water/Irrigation Division Admin Specialist 1.00 1.00 1.00 1.00
8251 Waterworks Device Technician 2.00 2.00 2.00 2.00
8253 Water Meter Infrastructure Crew Leader 1.00 1.00 1.00 1.00
8331 Water Treatment Plant Operator -in -Training 1.00 1.00 1.00 1.00
8332 Water Treatment Plant Operator II 2.00 2.00 2.00 2.00
8333 Water Treatment Plant Operator III 4.00 4.00 4.00 4.00
8335 Water Quality Specialist 1.00 1.00 1.00 1.00
8681 Storekeeper 1.00 1.00 1.00 1.00
8741 Waterworks Specialist I "' 5.00 5.00 5.00 1.00
8742 Waterworks Specialist II "' 4.00 4.00 4.00 8.00
8744 Water Distribution Crew Leader 3.00 3.00 3.00 3.00
8745 Waterworks Drafting/Service Rep 1.00 1.00 1.00 1.00
8751 Utilities Locator/Safety Coordinator 1.00 1.00 1.00 1.00
11105 Water/Irrigation Engineer 1.00 1.00 1.00 1.00
13501 Water Distribution Supervisor 1.00 1.00 1.00 1.00
15201 Water Treatment Plant Supervisor 1.00 1.00 1.00 1.00
Total Personnel `2'
31.00 31.00
31.00 31.00
(1) Waterworks Specialist I is upgraded to Waterworks Specialist II and Water Treatment Plant Operator II is upgraded to Water
Treatment Plant Operator III upon passing state certification exams.
(2) Water funds .15 FTE in City Management (102), .55 FTE's in Codes (220) and .65 FTE's in Engineering (700) and .21 FTE's are
funded by Stormwater (441), .44 FTE's by Wastewater (473), 1.25 FTE's by Irrigation (475) and .10 by Public Works (560).
2019 City of Yakima Budget - 363
Function/Title
764 Water Distribution
765 Potable Water Supply
771 Capital Administration
772 Potable Water Administration
Debt Service
Total
Obj ect/Type
34 Chrgs f/Goods & Svcs
35 Non -Court Fines & Forf
36 Miscellaneous Revenues
37 Prop & Trust Gains
38 Nonrevenues
39 Other Financing Sources
Transfers In
Total
Fund Balance
Beginning Balance
Revenues less Expenditures
Ending Balance
Object/Type
WATER OPERATING BUDGET SUMMARY
2016 2017
Actual Actual
2018
Amended
Budget
2018 2019 % Chng
Estimated Projected YE Est
Year -End Budget to Proj
$ 2,508,007 $ 2,560,087 $ 2,536,184
1,762,002 1,794,924 2,060,195
105,765 112,920 135,135
4,727,975 4,609,881 4,910,239
818,732 787,388 809,115
$ 2,536,585 $ 2,667,901 5.2 %
2,019,315 2,016,494 (0.1)%
136,485 128,246 (6.0)%
4,978,739 4,745,607 (4.7)%
809,115 804,306 (0.6)%
9,922,481 9,865,200 10,450,868 10,480,239 10,362,554 (1.1)%
8,956,564
20,064
30,847
221,950
8,999,357
134,465
43,185
180,446
5,780
3,896
9,500,000 9,572,500 10,042,000 4.9 %
50,000 177,000 100,000 (43.5)%
31,000 31,500 26,000 (17.5)%
131,000 305,000 175,000 (42.6)%
600 n/a
5,074 (100.0)%
n/a
9,229,425 9,367,129 9,712,000 10,091,674 10,343,000 2.5 %
3,079,197 2,386,140 1,888,069 1,888,069 1,499,504 (20.6)%
(693,056) (498,071) (738,868) (388,565) (19,554) (95.0)%
$ 2,386,141 $ 1,888,069 $ 1,149,201 $ 1,499,504 $ 1,479,950 (1.3)%
WATER OPERATING EXPENDITURE SUMMARY BY TYPE
100 Salaries & Wages
200 Personnel Benefits
Sub -Total Salaries & Benefits
300 Operating Supplies
400 Professional Services & Charges
600 Capital Projects
700 Debt Service - Principal
800 Debt Service - Interest
Transfers
Total Expenditures
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 1,890,979 $ 1,876,737 $ 2,055,843 $ 2,032,145 $ 2,086,538 2.7 %
767,892 835,226 847,715 847,715 891,660 5.2 %
2,658,871 2,711,963 2,903,558 2,879,860 2,978,198 3.4 %
678,119 607,428 525,000 518,400 533,600 2.9 %
4,405,703 4,588,095 4,871,373 4,928,043 5,121,428 3.9 %
12,806 185,000 188,000 184,000 (2.1)%
741,844 741,844 741,845 741,845 741,844 -0/0
76,887 45,543 67,270 67,270 62,461 (7.1)%
1,361,057 1,157,521 1,156,821 1,156,821 741,021 (35.9)%
$ 9,922,481 $ 9,865,200 $ 10,450,867 $ 10,480,239 $ 10,362,552 (1.1)%
364 - 2019 City of Yakima Budget
Water Distribution - 764
The proposed expenditures in this function are for new water services and the maintenance and operation of the
potable water distribution system.
Account 12 Overtime - The functions that regularly require overtime are response to customer emergencies and water
main breaks.
Account 13 Special Pay - The areas that require special pay frequently are for individuals on emergency standby, shift
premium or those employees who receive bilingual pay. This account also contains lump sum payments authorized
in collective bargaining agreements.
Account 41 Professional Services - Engineering associated with consulting for permits and easements, mandatory dig
locate service, mandatory commercial driver licenses and state certifications renewal, and physicals for commercial
driver licenses. This account also provides funds for public notices, cross connection notices and advertising for
replacement employees. Travel for training necessary for education requirements for those individuals certified is
also included.
Account 44 Taxes & Assessments - This account pays the State B & 0 taxes at the rate of 5.029% of billed income
except for water used to irrigate.
Account 48 Repairs and Maintenance - Contractor services e.g. water quality testing, saw cutting of concrete streets,
sidewalks or curbs so the division can accomplish repairs or new service installations. Repair and maintenance of
vehicle fleet.
Account 49 Miscellaneous - This account consists right of way use permits, membership in American Water Works
Association and Cross Connection groups, and mandatory certifications and the registration fees associated with
them.
764 Distribution
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 1,025,124 $ 1,027,447 $ 1,055,187 $ 1,042,089 $ 1,109,544 6.5 %
12 Overtime 10,622 27,427 20,000 20,000 20,000 -0/0
13 Special Pay 30,361 34,727 37,318 37,318 38,240 2.5 %
14 Retire/Term Cashout 5,136 6,783 18,250 8,950 3,550 (60.3)%
Total 1,071,243 1,096,384 1,130,755 1,108,357 1,171,334 5.7 %
200 Benefits 455,501 487,424 481,460 481,460 523,659 8.8 %
300 Operating Supplies
31 Office & Oper Supplies 403,295 344,296 236,000 238,000 239,000 0.4 %
32 Fuel 33,393 38,014 35,000 40,000 43,000 7.5 %
34 Items Pchsd f/Resale 22 n/a
35 Small Tools & Equip 12,307 9,861 9,000 9,000 9,000 -0/0
Total 449,017 392,171 280,000 287,000 291,000 1.4 %
2019 City of Yakima Budget - 365
764 Distribution
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services 3,055 2,451 2,300 2,300 10,300 347.8 %
42 Communications 7,042 7,450 7,961 7,461 7,509 0.6 %
43 Trans & Training 411 2,042 3,000 3,000 3,000 -0/0
44 Taxes & Assessments 170,172 192,994 188,000 188,000 190,000 1.1 %
45 Rentals & Leases 89,681 96,096 2,000 2,000 2,000 -0/0
47 Public Utility Services 7,407 6,841 4,878 4,878 4,900 0.5 %
48 Repairs & Maintenance 100,521 102,961 121,229 132,729 139,599 5.2 %
49 Miscellaneous 40,961 47,467 36,600 31,400 36,600 16.6 %
Total 419,250 458,302 365,968 371,768 393,908 6.0 %
600 Capital Outlay
63 Impr Other Than Bldg 165,000 175,000 175,000 -0/0
64 Machinery & Equipment 12,806 n/a
Total 12,806 165,000 175,000 175,000 -0/0
Vehicle Replacement 113,000 113,000 113,000 113,000 113,000 -0/0
Total Expenditures $ 2,508,011 $ 2,560,087 $ 2,536,183 $ 2,536,585 $ 2,667,901 5.2 %
Potable Water Supply - 765
The proposed expenditures are for the maintenance and operation of the domestic water supply at the Naches River
Water Treatment Plant, intake structures, wells, aquifer storage and recovery, reservoirs and booster pump stations.
Account 12 Overtime - The functions that regularly require overtime are the function of the 12 hour shift requires
overtime to be paid every other week; however there is a direct offset in regular pay on the opposing weeks. Also
response to customer emergencies, operator absences, equipment failures, water quality emergencies related to
weather.
Account 13 Special Pay - The areas that require special pay frequently are for individuals on emergency standby, shift
premium for employees who work nights and weekends, or those employees who receive bilingual pay. This
account also contains lump sum payments authorized in collective bargaining agreements.
Account 31 Office and Operating Supplies - Items purchased include Aluminum Chlorhydrate (used as a coagulant),
salt (purchased to make chlorine for disinfection at the water treatment plant with the on-site sodium hypochlorite
generator), Chlorine Tablets (for disinfection at the wells), Polyelectrolyte (used as a filter and coagulant aid),
Fluoride (to prevent dental cavities) and Caustic Soda (used to add alkalinity and increase the pH of the finished
water for corrosion control).
Account 41 Professional Services - Costs for engineering associated with the Water Treatment Plant and Telemetry
Control Systems. Also included is advertising for replacement operators and other advertisements associated with
water quality.
Account 44 Taxes & Assessments - This account pays the State B & 0 taxes at the rate of 5.029% of billed income
except for water used to irrigate.
Account 48 Repairs and Maintenance - Contractor services e.g. water quality testing, Plant maintenance, and repair
and maintenance of vehicle fleet.
366 - 2019 City of Yakima Budget
Account 49 Miscellaneous - This account consists of the water share of Contract storage water, mandatory
certifications and the registration fees associated with them, and memberships in the American Water Works
Association and the Yakima Basin Joint Board.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
765 Potable Water Supply Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 525,991 $ 498,300 $ 613,629 $ 613,629 $ 583,332 (4.9)%
12 Overtime 50,557 51,598 55,000 55,000 55,000 -0/0
13 Special Pay 13,087 14,340 18,235 18,235 18,245 0.1 %
14 Retire/Term Cashout 16,168 7,088 5,300 4,500 5,300 17.8 %
Total 605,803 571,326 692,164 691,364 661,877 (4.3)%
200 Benefits 244,078 271,261 283,768 283,768 276,277 (2.6)%
300 Operating Supplies
31 Office & Oper Supplies 225,442 211,237 231,700 221,000 231,700 4.8 %
32 Fuel 1,294 1,397 5,000 2,000 2,500 25.0 %
35 Small Tools & Equip 2,109 2,208 8,000 8,000 8,000 -0/0
Total 228,845 214,842 244,700 231,000 242,200 4.8 %
400 Professional Services & Charges
41 Professional Services 2,210 4,720 20,000 5,000 18,000 260.0 %
42 Communications 1,165 3,180 3,529 3,829 3,829 -0/0
43 Trans & Training 434 2,955 1,600 2,500 1,600 (36.0)%
44 Taxes &Assessments 170,133 192,956 194,060 194,060 194,060 -0/0
45 Rentals & Leases 2,062 1,500 1,500 n/a
47 Public Utility Services 376,009 381,224 420,674 420,594 420,670 -0/0
48 Repairs & Maintenance 23,334 30,345 34,300 34,300 34,581 0.8 %
49 Miscellaneous 80,529 94,715 127,500 125,500 125,500 -0/0
Total 655,876 710,095 803,163 785,783 799,740 1.8 %
600 Capital Outlay
64 Machinery & Equipment 9,000 9,000 n/a
Vehicle Replacement 27,400 27,400 27,400 27,400 27,400 -0/0
Total Expenditures $ 1,762,002 $ 1,794,924 $ 2,060,195 $ 2,019,315 $ 2,016,494 (0.1)%
Capital Administration - 771
These expenditures provide for Capital Improvements Program administration.
Account 12 Overtime - The functions that regularly require overtime are emergencies associated with developer
projects or capital improvement projects.
Account 49 Miscellaneous - This account includes membership in the American Water Works Association and
registration fees associated with training courses.
2019 City of Yakima Budget - 367
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
771 Capital Administration Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 73,412 $ 75,710 $ 78,544 $ 78,544 $ 80,351 2.3 %
12 Overtime 179 8 1,000 500 1,000 100.0 %
13 Special Pay 127 188 400 400 400 0/0
14 Retire/Term Cashout 419 395 500 500 500 -0/0
Total 74,137 76,301 80,444 79,944 82,251 2.9 %
200 Benefits 25,202 28,062 30,054 30,054 32,374 7.7 %
300 Operating Supplies
32 Fuel 258 414 300 400 400 -0/0
400 Professional Services & Charges
42 Communications 599 818 1,097 1,097 1,097 -0/0
43 Trans & Training 1,218 1,500 1,500 1,500 -0/0
48 Repairs & Maintenance 1,001 1,147 2,000 1,750 1,884 7.7 %
49 Miscellaneous 1,568 1,958 5,740 5,740 5,740 -0/0
Total 3,168 5,141 10,337 10,087 10,221 1.3 %
600 Capital Outlay
64 Machinery & Equipment 11,000 13,000 - (100.0)%
Vehicle Replacement 3,000 3,000 3,000 3,000 3,000 -0/0
Total Expenditures $ 105,765 $ 112,918 $ 135,135 $ 136,485 $ 128,246 (6.0)%
Potable Water Administration - 772
These expenditures fund the administration of the operation of the potable water system.
Account 41 Professional Services - The primary components in this account include the City Service Charge paid to the
General Fund for administrative support, along with the insurance "premium" paid to the Risk Management Fund.
This line item also includes the defense of the City's water rights (anticipated that the 30 plus yearlong adjudication
will be complete in early 2019) for water right transfers and the assistance in the development of legislation critical
to the needs of the City. Also included are the fees required to secure annual operating permit from the Washington
Department of Health for the domestic water system and for conservation fees. The permit fees are based on water
service population.
Account 44 Taxes & Assessments - Pays the 20% In Lieu Tax
Account 45 Rentals & Leases - Pays Water's share of cost to operate and maintain the Public Works facility.
Account 49 Miscellaneous - The primary component of the account is the customer service charge paid to General
Fund that represents Water's share of the utility billing costs, Membership in American Water Works Association,
Water Resources Association and Washington Water Utility Council, and registration fees associated with training
courses for mandatory certifications. This account also pays Water's share of the Public Works Administrative
costs.
Transfers Out - Included transfers to the Capital Fund ($633,000 in 2019) to the debt service fund for revenue bonds
maturing in 2021 ($33,000) and to Wastewater Operating Fund.
368 - 2019 City of Yakima Budget
772 Potable Water Administration
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 125,302 $ 127,860 $ 147,091 $ 147,091 $ 165,669 12.6 %
13 Special Pay 10,891 902 1,689 1,689 1,708 1.1 %
14 Retire/Term Cashout 3,604 3,962 3,700 3,700 3,700 -0/0
Total 139,797 132,724 152,480 152,480 171,077 12.2 %
200 Benefits 43,112 48,478 52,433 52,433 59,350 13.2 %
400 Professional Services & Charges
41 Professional Services 992,270 1,063,791 1,068,821 1,053,821 1,078,116 2.3 %
42 Communications 671 611 726 726 726 -0/0
43 Trans & Training 704 801 2,500 2,500 2,500 -0/0
44 Taxes & Assessments 1,768,846 1,768,080 1,870,500 1,954,000 2,068,600 5.9 %
45 Rentals & Leases 93,493 93,493 96,298 3.0 %
49 Miscellaneous 564,918 581,274 655,866 655,866 671,319 2.4 %
Total 3,327,409 3,414,557 3,691,906 3,760,406 3,917,559 4.2 %
Transfers Out 1,217,657 1,014,121 1,013,421 1,013,421 597,621 (41.0)%
Total Expenditures $ 4,727,975 $ 4,609,880 $ 4,910,240 $ 4,978,740 $ 4,745,607 (4.7)%
Debt Service
These expenditures are for debt service payments due to state agencies.
WATER DEBT SERVICE
2018 2019
2017 Year -End Projected Maturity
Actual Estimate Budget Date
Water Treatment Plant Improvement PW Trust Fund Loan $ 134,725 $ 134,725 $ 134,725 2023
Water Treatment Plant Impr PW Trust Fund Loan Interest 4,715 4,042 3,368 2023
Drinking Water State Revolving Fund (SRF) Loan 47,073 47,073 47,073 2025
Interest on Drinking Water SRF Loan 2,118 1,883 1,648 2025
Gardner Park Well PWTF Loan 121,149 121,149 121,149 2030
Gardner Park Well PWTF Loan Interest 7,269 6,663 6,057 2030
Recycle Drinking Water SRF Loan 175,740 175,740 175,740 2033
Recycle Drinking Water SRF Interest 47,450 44,814 42,178 2033
Automated Meter Read PWTF Loan 263,158 263,158 263,158 2033
Automated Meter Read PWTF Interest 10,526 9,868 9,211 2033
Total $ 813,923 $ 809,115 $ 804,307
Debt Service
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Debt Service $ 818,732 $ 787,388 $ 809,115 $ 809,115 $ 804,306 (0.6)%
2019 City of Yakima Budget - 369
Revenue
Revenue for this fund comes from the following sources:
• Sale of Materials - Meters and meter sets, water main taps and materials sold to other divisions and
developers.
• Water Hydrants - Water sold through hydrant meters.
• Water Operating Revenue - Water sold through water meters.
• Personnel Services - Labor income for installing meters, taps and hydrants.
• Interest - Investment and contract interest earned.
• New Services - New water services sold.
• Domestic Connection Charges - Connection fees.
• Base Irrigation Charges - Connection fees when using domestic water for irrigation.
• Distribution Connection Charges - Connection fees for connecting to the distribution system.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 3,079,197 $ 2,386,140 $ 1,888,069 $ 1,888,069 $ 1,499,504 (20.6)%
34 Chrgs f/Goods & Svcs 8,956,564 8,999,357 9,500,000 9,572,500 10,042,000 4.9 %
35 Non -Court Fines & Forf 20,064 134,465 50,000 177,000 100,000 (43.5)%
36 Miscellaneous Revenues 30,847 43,185 31,000 31,500 26,000 (17.5)%
37 Prop & Trust Gains 221,950 180,446 131,000 305,000 175,000 (42.6)%
38 Nonrevenues 600
39 Other Financing Sources 5,780 5,074 — (100.0)%
Transfers In 3,896 n/a
Total $ 12,308,622 $ 11,753,269 $ 11,600,069 $ 11,979,743 $ 11,842,504 (1.1)%
370 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
WATER CAPITAL - 477
Director of Public Works
Water Division Manager
Scott Schafer
Dave Brown
DEFINITION
This fund accounts for all the capital projects related to drinking water resources including surface water and
groundwater, water treatment at the Naches River Water Treatment Plant and the wells, water transmission and
distribution, water booster pumping stations, water storage at the reservoirs, fire suppression systems and control
systems.
The Capital Outlay budget represents some of the CIP program adopted in the 2017 Water System Plan, some
projects may need to be delayed pending rate adjustments.
Function(s): 773.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
773 Capital Improvement $ 312,384 $ 577,489 $ 1,696,500 $ 523,450 $ 2,135,000 307.9 %
Object/Type
33 Intergovernmental 7,140 26,075 106,560 106,560 (100.0)%
36 Miscellaneous Revenues 20,000 20,000 (100.0)%
37 Prop & Trust Gains 166,704 150,000 206,700 - (100.0)%
Transfers In 750,000 750,000 750,000 750,000 565,000 (24.7)%
Total 757,140 942,779 1,026,560 1,083,260 565,000 (47.8)%
Fund Balance
Beginning Balance 4,022,385 4,467,142 4,832,432 4,832,432 5,392,242 11.6 %
Revenues less Expenditures 444,756 365,290 (669,940) 559,810 (1,570,000) (380.5)%
Ending Balance $ 4,467,141 $ 4,832,432 $ 4,162,492 $ 5,392,242 $ 3,822,242 (29.1)%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges $ - $ 73,076 $ - $ 450 $ 110,000 n/a
600 Capital Projects 312,384 504,413 1,696,500 523,000 2,025,000 287.2%
Total Expenditures $ 312,384 $ 577,489 $ 1,696,500 $ 523,450 $ 2,135,000 307.9%
2019 City of Yakima Budget - 371
EXPLANATORY NARRATIVE
Capital Improvement - 773
The total capital outlay is detailed below. Funds budgeted in the 2018 year-end estimate and not spent are brought
forward to 2019.
WATER CAPITAL EXPENDITURES
Intake, River redirection (Project #2335) $ 700,000
N 1st Street Water Main (Project #2391) 350,000
Sludge Drying Bed Refurbish (Project #2436) 75,000
Leak Detection (Project #2439) 35,000
2019 Water Main Replacement (project #2481) 175,000
Hathaway Waterline Replacement (Project #2463) 650,000
34th Ave and River Roundabout (Project #2482) 150,000
Total Capital Outlay $ 2,135,000
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
773 Capital Improvement Actual Actual Budget Year -End Budget to Proj
400 Professional Services & Charges
41 Professional Services $ $ 35,848 $ $ - $ 75,000 n/a
48 Repairs & Maintenance 37,228 450 35,000 n/a
Total 73,076 450 110,000 n/a
600 Capital Outlay
63 Impr Other Than Bldg 7,140 n/a
64 Machinery & Equipment 1,783 65,000 35,000 - (100.0)%
65 Construction Projects 305,244 502,630 1,631,500 488,000 2,025,000 315.0 %
Total 312,384 504,413 1,696,500 523,000 2,025,000 287.2 %
Total Expenditures $ 312,384 $ 577,489 $ 1,696,500 $ 523,450 $ 2,135,000 307.9 %
Revenue
Projected revenue in 2019 is comprised of a transfer from the Water operating fund (474).
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 4,022,385 $ 4,467,142 $ 4,832,432 $ 4,832,432 $ 5,392,242 11.6 %
33 Intergovernmental 7,140 26,075 106,560 106,560 (100.0)%
36 Miscellaneous Revenues 20,000 20,000 (100.0)%
37 Prop & Trust Gains 166,704 150,000 206,700 - (100.0)%
Transfers In 750,000 750,000 750,000 750,000 565,000 (24.7)%
Total $ 4,779,525 $ 5,409,921 $ 5,858,992 $ 5,915,692 $ 5,957,242 0.7 %
372 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
IRRIGATION OPERATING - 475
Director of Public Works
Water Division Manager
Scott Schafer
Dave Brown
DEFINITION
Irrigation is responsible for the operation and maintenance of the city -owned irrigation utility. The irrigation
system includes 66 individual delivery systems. The system is supplied with water through the Nelson Dam
diversion, Fruitvale Canal (New Schanno Ditch Company), Naches Cowiche Canal Association, Yakima Valley
Canal, and Yakima Tieton Irrigation District.
Irrigation shares in the cost to administer the Public Works Department.
System Operation and Maintenance (0 & M) program includes maintenance, cleaning, and repair of valves,
transmission and distribution lines (wood, cast iron, ductile iron, PVC, asbestos cement, cement and others),
water boxes, fish and debris screens, pumps, and reservoirs.
The irrigation utility is an enterprise fund and, as such, generates revenues through rates sufficient to sustain
the utility. The 2016 adopted rate for service was $0.0352 per square foot of lot. The rate includes an 0 & M
component at $0.0212 per square foot and a capital improvement component at $0.0140 per square foot.
A Comprehensive System Plan, or road map, to upgrade and rehabilitate the irrigation systems, including the
General - 308 System, was completed in 2000. The City issued revenue bonds in August, 2004, for $5,000,000. In
2013 the City issued an inter -fund loan of $917,000 to fund the planned reconstruction of the General - 308
System and the refurbishment of the remaining systems in 2013. Phase 2, replacement of the large transmission
system of the General - 308 System was completed in the spring of 2007. Phase 3, replacement of the
neighborhood distribution systems, began in 2007 and was complete by the spring of 2011. Phase 4 began with
design in the summer of 2010 and construction was completed in the spring of 2013.
There have been many planning sessions with Washington Department of Fish and Wildlife (WDFW),
Washington State Department of Transportation (WSDOT), Yakama Nation, Yakima County Flood Control;
Zone District, US Fish and Wildlife and Bureau of Reclamation (BOR) about both a short-term and long-term fix
for the Nelson Dam Diversion and the Fruitvale Canal Diversion. We are currently implementing some of the
alternatives included in the study in partnership with WSDOT and Yakima County through the Lower Naches
River Coordination Partnership Group. The group evaluated several issues in the Lower Naches River from the
Nelson Dam to the confluence, including resolving the problems at the Nelson Dam, Cowiche Creek and with
the Fruitvale Canal Diversion. The design of the consolidation of the diversions is being completed in a
cooperative agreement with the Bureau of Reclamation, Washington State Fish and Wildlife, Yakama Nation,
and Yakima County Flood Control Zone District. Anticipated to be in final design and permitting in 2019 and
ready for construction in late 2019.
Function(s): 782.
2019 City of Yakima Budget - 373
PERFORMANCE STATISTICS
Irrigation Supply
2016
Actual
2017
Actual
2018
Estimated
2019
Projected
Feet of Irrigation Main Replaced by Irrigation Crew
250
400
Number of Irrigation Services Replaced
272
194
300
250
Number of Irrigation Main Leaks
41
66
30
25
Number of Service Work Orders
881
1,214
750
800
Class
Code Position Title
AUTHORIZED PERSONNEL
2016 2017 2018 2019
Adopted Adopted Adopted Proposed
Budget Budget Budget Budget
8671 Irrigation Specialist I
8672 Irrigation Specialist II
8673 Irrigation Crew Leader
13401 Irrigation Supervisor
Total Personnel `2'
2.00 2.00 2.00 0.00
2.00 2.00 2.00 4.00
2.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00
7.00 7.00 7.00 7.00
(1) Irrigation Specialist I is an entry level position; upon certification there's an automatic upgrade to Irrigation Specialist II.
(2) Irrigation funds .15 FTE's in Codes (220), 1.25 FTE's by Water (474) and .03 FTE by Public Works (560).
Function/Title
782 Operations & Maintenance
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 1,881,467 $ 1,786,666 $ 1,802,753 $ 1,800,962 $ 1,876,529 4.2 %
Object/Type
34 Chrgs f/Goods & Svcs 1,818,153 1,859,892 1,803,000 1,803,000 1,858,600 3.1 %
36 Miscellaneous Revenues 625 500 500 5,301 500 (90.6)%
37 Prop & Trust Gains 637 n/a
39 Other Financing Sources 30,580 800 n/a
Total 1,849,995 1,861,192 1,803,500 1,808,301 1,859,100 2.8 %
Fund Balance
Beginning Balance 897,427 865,954 940,480 940,480 947,819 0.8 %
Revenues less Expenditures (31,472) 74,526 747 7,339 (17,429) (337.5)%
Ending Balance $ 865,955 $ 940,480 $ 941,227 $ 947,819 $ 930,390 (1.8)%
374 - 2019 City of Yakima Budget
Object/Type
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chug
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages $ 512,876 $ 534,444 $ 539,773 $ 542,473 $ 557,022 2.7 %
200 Personnel Benefits 215,523 237,989 233,624 233,624 254,843 9.1 %
Sub -Total Salaries & Benefits 728,399 772,433 773,397 776,097 811,865 4.6 %
300 Operating Supplies 76,362 80,314 80,500 85,500 80,500 (5.8)%
400 Professional Services & Charges 876,706 900,025 915,856 909,365 951,164 4.6 %
600 Capital Projects 3,000 3,000 n/a
Transfers 200,000 33,896 30,000 30,000 30,000 -0/0
Total Expenditures $ 1,881,467 $ 1,786,668 $ 1,802,753 $ 1,800,962 $ 1,876,529 4.2 %
EXPLANATORY NARRATIVE
Operations & Maintenance - 782
The proposed expenditures are for the operation and maintenance of the irrigation intakes, reservoirs, pump
stations and distribution system.
Account 12 Overtime - Expenditures for personnel that respond to customer emergencies and main break repairs.
Account 13 Special Pay - Expenditures for bilingual and personnel on stand-by that respond to emergency shut offs
or repairs during the irrigation season, along with lump sum distributions as set forth in bargaining agreements.
Account 31 Office and Operating Supplies - Price increases in steel and plastics account for the largest impact in this
area. This account supports office supplies, repair clamps, valves, pumps and replacement piping for the repair and
maintenance of the irrigation systems.
Account 41 Professional Services - The primary components of this account are the City Service charge paid to General
Fund to cover administrative costs and the insurance "premium" paid to the Risk Management Fund. Also
included is renewal of mandatory herbicide applicators and commercial driver's licenses (CDL), mandatory dig
locate service, defense of the City's water rights, water right transfers, and to assist in the development of
legislation critical to the needs of the City. Additionally, revenue for public notices and replacement employee
advertisement is in this account.
PROFESSIONAL SERVICES
Item
Purpose
Dig Locate service
Mandatory for locate notices
Herbicide applicators
Annual renewal of mandatory license
Commercial driver's license renewal physical
Annual renewal of mandatory license
Engineering services
Consulting for permits easements
Attorneys
Defense of water rights, easements, permits
Account 48 Repairs and Maintenance - This account contains contractor services e.g. saw cutting of concrete streets,
sidewalks or curbs so the division can accomplish repairs or new service installations. Also included is the repair
and maintenance of the divisions vehicle fleet.
Account 49 Miscellaneous - This account consists primarily of the customer service charge paid to General Fund to
fund irrigation's share of the utility billing process and to pay Irrigations share of the Bureau of Reclamation
contract for storage water. Membership in the Yakima Basin Joint Board, right of way use permits, registration fees
associated with training courses and Irrigations share of Public Works Administrative costs are also included.
2019 City of Yakima Budget - 375
782 Operations & Maintenance
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
100 Salaries & Wages
11 Salaries & Wages $ 476,112 $ 495,207 $ 503,680 $ 503,680 $ 518,184 2.9 %
12 Overtime 17,219 19,244 15,000 15,000 15,000 -0/0
13 Special Pay 15,145 14,962 16,093 16,093 16,137 0.3 %
14 Retire/Term Cashout 4,401 5,030 5,000 7,700 7,700 -0/0
Total 512,877 534,443 539,773 542,473 557,021 2.7 %
200 Benefits 215,523 237,989 233,624 233,624 254,843 9.1 %
300 Operating Supplies
31 Office & Oper Supplies 64,701 63,090 61,000 66,000 61,000 (7.6)%
32 Fuel 10,539 14,204 12,000 12,000 12,000 -0/0
35 Small Tools & Equip 1,122 3,020 7,500 7,500 7,500 -0/0
Total 76,362 80,314 80,500 85,500 80,500 (5.8)%
400 Professional Services & Charges
41 Professional Services 228,007 260,041 240,460 244,648 273,937 12.0 %
42 Communications 2,308 2,327 3,341 2,500 2,441 (2.4)%
43 Trans & Training 1,800 44 1,000 1,500 1,500 -0/0
44 Taxes &Assessments 91 91 100 100 100 -0/0
45 Rentals & Leases 6,777 7,321 7,733 7,333 7,553 3.0 %
47 Public Utility Services 381,358 391,793 400,290 397,152 400,290 0.8 %
48 Repairs & Maintenance 57,849 29,821 41,256 35,456 43,216 21.9 %
49 Miscellaneous 198,518 208,586 221,676 220,676 222,127 0.7 %
Total 876,708 900,024 915,856 909,365 951,164 4.6 %
600 Capital Outlay
64 Machinery & Equipment 3,000 3,000 n/a
Transfers Out 170,000 3,896 n/a
Vehicle Replacement 30,000 30,000 30,000 30,000 30,000 -0/0
Total Expenditures $ 1,881,470 $ 1,786,666 $ 1,802,753 $ 1,800,962 $ 1,876,528 4.2 %
Revenue
Revenue for the Irrigation fund includes:
• Fruitvale Canal Billings - Payment for water delivered from the Fruitvale Canal.
• Irrigation Fees and Charges - Income from customers based on total square footage.
• Interest - Investment and contract interest earned.
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Revenue Actual Actual Budget Year -End Budget to Proj
Beginning Balance $ 897,427 $ 865,954 $ 940,480 $ 940,480 $ 947,819 0.8 %
34 Chrgs f/Goods & Svcs 1,818,153 1,859,892 1,803,000 1,803,000 1,858,600 3.1 %
36 Miscellaneous Revenues 625 500 500 5,301 500 (90.6)%
37 Prop & Trust Gains 637 n/a
39 Other Financing Sources 30,580 800 n/a
Total $ 2,747,422 $ 2,727,146 $ 2,743,980 $ 2,748,781 $ 2,806,919 2.1 %
376 - 2019 City of Yakima Budget
PUBLIC WORKS - 2019 BUDGET NARRATIVE
IRRIGATION CAPITAL - 479
Director of Public Works
Water Division Manager
Scott Schafer
Dave Brown
DEFINITION
The Irrigation Improvement Fund accounts for all the capital project expenditures related to irrigation water supply,
distribution and transmission, storage, pumping stations and control systems.
The major source of funding for the Irrigation Improvement Fund is derived from the capital improvement
portion of the rates. A new $6,000,000 Bond or loan is required to begin the consolidation of the Fruitvale Canal
and Nelson Diversions and the Nelson Dam rebuild.
Function(s): 783.
BUDGET SUMMARY
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
Function/Title
783 Capital Improvement $ 467,294 $ 352,416 $ 8,367,542 $ 442,542 $ 5,370,154 1,113.5%
Object/Type
34 Chrgs f/Goods & Svcs 1,234,572 1,227,283 1,217,000 1,217,000 1,277,000 4.9%
36 Miscellaneous Revenues 1 60 60 60 —%
39 Other Financing Sources 6,000,000 6,000,000 n/a
Transfers In 170,000 n/a
Total 1,404,573 1,227,283 7,217,060 1,217,060 7,277,060 497.9%
Fund Balance
Beginning Balance 1,503,177 2,440,457 3,315,324 3,315,324 4,089,842 23.4%
Revenues less Expenditures 937,279 874,867 (1,150,482) 774,518 1,906,906 146.2%
Ending Balance $ 2,440,456 $ 3,315,324 $ 2,164,842 $ 4,089,842 $ 5,996,748 46.6%
EXPENDITURE SUMMARY BY TYPE
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Object/Type Actual Actual Budget Year -End Budget to Proj
600 Capital Projects $ 149,752 $ 30,275 $ 8,050,000 $ 125,000 $ 5,050,000 3,940.0%
Transfers 317,541 322,141 317,542 317,542 320,154 0.8%
Total Expenditures $ 467,293 $ 352,416 $ 8,367,542 $ 442,542 $ 5,370,154 1,113.5%
2019 City of Yakima Budget - 377
EXPLANATORY NARRATIVE
Capital Improvement - 783
IRRIGATION CAPITAL EXPENDITURES
Fruitvale Nelson Dam Rebuild (Project #2010) $ 5,000,000
Bond Repayment (last payment in 2033) 320,154
Pump Station - Main Improvement (Project #2440) 50,000
Total Capital Outlay $ 5,370,154
783 Capital Improvement
2016 2017
Actual Actual
2018
Amended
Budget
2018
Estimated
Year -End
2019
Projected
Budget
% Chng
YE Est
to Proj
600 Capital Outlay
65 Construction Projects
Transfers Out
Total Expenditures
$ 149,752 $ 30,275 $ 8,050,000 $ 125,000 $ 5,050,000 3,940.0%
317,541 322,141 317,542 317,542 320,154 0.8%
$ 467,293 $ 352,416 $ 8,367,542 $ 442,542 $ 5,370,154 1,113.5%
Revenue
Revenues are from Irrigation Assessment fees, interfund transfers and $6,000,000 bond or loan. Funds budgeted in
the 2018 year-end estimate and not spent will be brought forward to 2019.
Revenue
2018 2018 2019 % Chng
2016 2017 Amended Estimated Projected YE Est
Actual Actual Budget Year -End Budget to Proj
$ 2,440,457 $ 3,315,324 $ 3,315,324 $ 4,089,842 23.4%
1,227,283 1,217,000 1,217,000 1,277,000 n/a
60 60 60 n/a
6,000,000 6,000,000 n/a
n/a
$ 2,907,750 $ 3,667,740 $ 10,532,384 $ 4,532,384 $ 11,366,902 150.8%
Beginning Balance
34 Chrgs f/Goods & Svcs
36 Miscellaneous Revenues
39 Other Financing Sources
Transfers In
Total
$ 1,503,177
1,234,572
1
170,000
378 - 2019 City of Yakima Budget