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Home My WebLink About01/11/1983 Study Session 36 JANUARY 11, 1983 STUDY SESSION The City Council met in session on this date at 6:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members presenL were Mayor Lynn Carmichael, Clarence Barnett, Lynn Budhanan, Shirley Doty, W. K. "Pete" Moore and Jack Sparling. Council member Henry Beaudiamp present after 6:40 p.m. 1. OPEN DTSCUSSION FOR THE GOOD OF THE ORDER Council member Moore inquired about the status of the meeting with the Union Pacific Railroad concerning the relocation of railroad tracks on Nth Hill Boulevard. City Manager Zais 'indidated the City was waiting to hear from the Union Pacific Railroad. Council member Mbore suggested the City re-contact II/ the railroad, informing them of the City's desire to have this issue resolved. City Manager Zais informed Council that staff will follow-up on Council member Moore's suggestion. Council member Barnett addressed a recent article in the Yakima Herald-RepUblic regarding a proposal submitted by the School District to the Parks Commission. Council member Barnett expressed his concerns regarding responsibility of the maintenance for Lions Park. City Manager Zais informed Council that information on the proposal will be forthcoming from the Parks Division. Council member Doty announced the Chamber of Commerce Council on Community Development is planning a limited clean up this spring and had inquired if the City of Yakima would provide refuse trucks for the downtown area and access streets to the City. City Manager Zais indicated he would lock into the request and respond back to Council. Mayor Carmichael extended several invitations that the Council had received, requesting members wishing to attend the functions, to indicate on the cover sheet for reservation purposes. 2. CONSIDERATION OF RENEWING THE CITY'S MEMBERSHIP IN THE YAEIMA BASIN JOINT BOARD Council member Doty commented on the quality of work accomplished by the Yakima Basin Joint Board. Council member Moore concurred with Council member Doty's evaluation of the Board. Council member Barnett questioned the cost of membership dues. Larry Wright, Assistant Director of Community and Economic Development, was available to respond to Council's questions regarding the membership fee and appropriate funding sources. It was MOVED by Doty, seconded by Beauchamp to move Item No. 2 down to Item No. 7A under the Business portion of the meeting. Unanimously carried by voice vote. 3. REPORT FROM RISK MANAGEMENT CONSULTANT REGARDING INSURANCE PROPOSALS FOR CITY GENERAL LIABILITY PROGRAM Council member Buchanan excused himself from the Council due to a possible conflict of interest on this item. City Manager Zais introduced Bob Spencer, Risk Management Consultant for the City, who was available to respond to Council 's questions. Mr. Spencer expanded on the City's past insurance coverage, expressing his approval of price quotes contained in the proposals submitted. Mr. Spencer explained the factors inVolved resulted in his recannendation. Council member Beauchamp requested clarification on the "umbrella" policy, fleet coverage and civil rights lawsuit coverage. Council member Barnett expressed his concern regarding the lack of consideration in either of the insurance company's proposals pertaining to possible sludge management prOblems. Council member Doty questioned if insurance coverage for volunteers working for the City are covered under either of the proposals. Bob Spencer expanded on the factors involved Which have produced proposals offering better coverage for this year JANUARY 11, 1983 387 at lower premiums than in the past. Following further discussion, it was MOVED by Barnett, seconded by Beauchamp to move this item down to Item No. 7B under the Business portion of the meeting. Unanimously carried by voice vote. Buchanan abstaining due to possible conflict of interest. BUSINESS MEETING 4. ROLL CALL At 7:30 p.m., the Council members commenced the regular meeting, Mayor Carmichael presiding, Council members Barnett, Beaudhamp, Budhanan, Doty, Moore, Sparling and City Manager Zais and City Attorney Andrews present on roll call. II/ 5. INVOCATION The Invocation was given by Council member Buchanan. 6. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning Whether there were any additions or deletions from either Council members or citizens present. Council member Barnett asked to add Item No. 12 to the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 12, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Budhanan, seconded by Beauchamp that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (SUbsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 8. AUDIENCE PARTICIPATION It was the general consensus of the Council to consider Item No. 8 out of sequence on the Agenda at this time. None. 7. CURRENT STUDY SESSION ITEMS A. Item No. 2 It was MOVED by Barnett, seconded by Beauchamp that the City of Yakima continue to participate in the Yakima Basin Joint Board. Unanimously carried by voice vote. B. Item N. 3 Council member Buchanan excused himself from the Council due to a possible conflict of interest on this item and was absent after 7:45 p.m.. II Bob Spencer was available to clarify questions that were raised earlier in the meeting. He also informalC.cuncil that there is a limited number of insurance markets that can respond to a municipality. Mr. Spencer then responded to Council's questions. Joel Pearson, Account Executive, Fred S. James & Company of Washington, Inc., was available to clarify several questions Council had asked earlier in the meeting. Mr. Pearson expanded on the different policies offered by each company. Neil N. Dickinsen, Executive Vice President, Fred S. James of Washington, Inc., was present to expand on the past coverage provided by Conover and gave further information regarding policy coverages offered by Fred S. James in their submitted proposal. Glen L. Williams, representing Conover Insurance, Inc., was present to answer questions raised by Council earlier in the meeting, and provided additional information regarding areas of concern expressed by the Council. Following Mr. William's presentation, it was MOVED by Sparling, seconded by Doty to accept the bid from Conover Insurance, Inc. Carried by 5-1 voice vote. Beauchamp voting nay. Buchanan abstaining due to a possible conflict of interest. 368 JANUARY 11, 1983 *9. YEAR-END STATUS REPORT ON COMMUNITY DEVELOPMENT BLCCK GRANT SMOKE DETECTOR PROTECT The staff report and recommendation that the City Council . approve the expansion of this project to be implemented City-wide, using the inane eligibility criteria currently used, was accepted. *10. RESOLUTION AUTHORIZING ACCEPTANCE OF UMTA OPERATIONS GRANT RESOLUTION NO. D-4760, A RESOLUTION authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Urban Mass Transportation Act of 1964, as amended. *11. CONSIDERATION OF A RESOLUTION AUTHORIZING PAYMENT OF A CLAIM FOR DAMAGES RESOLUTION NO. D-4761, A RESOLUTION authorizing the payment of $67.44 to Mark L. Hinthorne in settlement of a claim for damages filed with the City of Yakima. *12. AUTHORIZATION TO ACCEPT COMPLETED WORK.ON WASTEWATER FACTLITIES, CONTRACT NO. 3 WITH MULLEN & ASSOCIATES The report from the City Manager dated January 11, 1983, with respect to the completion of the work on Contract No. 3 of the Wastewater Treatment Plant Project performed by Mullen & Associates was accepted and the City Manager was authorized to execute the future final Change Order No. 24 regarding the litigation settlement. *13. SET DATE OF HEARING FOR A MAJOR MODIFICATION OF EXISTING PLANNED DEVELOPMENT January 25, 1983, was set as the date of hearing for major modification of a Planned Development located at 3502 Tieton Drive, requested by Dr. D. A. Habeck. *14. ORDINANCE REPEALING THE TRAFFIC ADVISORY BOARD ORDINANCE NO. 2664, AN ORDINANCE relating to City government administration; and repealing Chapter 1.67, "Traffic Advisory Board and Engineer," of the City of Yakima Municipal Ccde. 15. OTHER BUSINESS Mayor Carmichael distributed the latest issue of the Legislative Bulletin to Council members. City Manager Zais reported to Council that the Downtown Area Redevelopment Committee (DARC) had elected at their last meeting to request of the Council, an investigation or explanation of the possibilities of contracting out for services of the downtown maintenance for the 16 block core area of the business district. City Manager Zais expanded on the current procedures now in place for maintenance of the area. (Council member Moore absent after 9:05 p.m.) He indicated the DARC Committee felt the City should explore the possibility of whether or not a private contract would give better coverage than presently provided by City maintenance. It was the consensus of the Council to request staff to pursue DARC's request. City Manager Zais also cannented on Council's action regarding acceptance of the insurance bid from Conover, which would create a savings in each of the funds of the City. Council member Barnett requested staff accept and explore Bob Spencer's suggestion outlined in his report, City of Yakima Insurance Proposal Review, December 1982, wherein he indicated there are a number of improvements that should be instituted, Whichever policy is chosen. City Manager Zais cemented the City could retain Bob Spencer on an hourly basis to explore that issue. JANUARY 11, 1983 389 INFORMATION ITnIS Items of Information supplied to Council were: correspondence from Superintendent, Yakima School District re: withdrawal of request before Yakima Parks & Recreation Commission to place a school basefield and/or track on Franklin Park land. 1/5/83; announcement of Second Annual Washington State Transit Association Legislative Conference to be held on January 26, 1 S 9 e 8 r 3 vic i e n Cam: Y i P ss ml i a o l n; 11111: l e f of Emergency Services re: Nuclear Civil Protection Planning. , 12/23/8 2- rrp-mo from City Attorney re: damage claims referred to insurance company. 1/6/83; article from 1/4/83 Wall Street Journal; "A Costly Crutch"; monthly report of Permit Center for December, 1982; minutes of 12/9/82 m th meeting of the Civil II/ 12/7/82 meeting D o: Pa t r h t . e eC mil i t ty of th Yakima Planning Commission; minutes of 12/20/82 meeting of the Parks & Recreation Canmission; Fire Department Emergency Activity Report for December, 1982; and Code Administration Office Activities report for December, 1982. 16. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Sperling, seconded by Doty that this meeting be adjourned at the hour of 9:10 p.m. Unanimously carried by voice vote. Buchanan and Moore absent. READ AND CERTIFIED ACCURATE BY ,Z1 irj ko-t 1 DATE,3 ODUNCILAMBER - DATE 3 ODUNCIL MEMBER ATTEST: ql../Ai 00 ArleutA 101701 CITY CLERK 0 MAYOR