HomeMy WebLinkAbout12/02/1981 Adjourned Meeting 056 ADJOURNED MEETING -- BUDGET REVIEW
December 2, 1981
The City Council met in session on this date at 1:30 P.M. in the Council
Chambers of City Hall. Council members present were Mayor Betty L.
Edmondson, Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Lynn
Carmichael, Shirley Doty and Don Hinman.
PUBLIC WORKS - STREETS
Willis %bite, Director of Public Works, referred the Street Division
budget of the Public Works Department to Del Kary, Manager, who reviewed
the various service units of his division: Drainage, Street Cleaning,
Street Maintenace, Pedestrian and Bikeway Maintenance, Snug and Ice
Control, Administration, Insurance and Interfund Payment. He answered
questions by the Council members. There was discussion where the
Preliminary Budget shaves reduction of one Street Maintenance Specialist
I and Mr. Kary stated that they are not laying off that person. There
was also discussion on drainage, leaf pickup, the .bid process on gravel
and stock piling of certain supplies to save money. Also discussed was
reduction of equipment and it was indicated that the one dump truck
should be eliminated. Public Works Director White reported that an
additional 2 miles of streets is added to the Sealcoat Program,
increasing the total mileage from 22 to 24 miles for 1982. This
increase will allow the Street Division to eventually recapture a seven
year cycle program which fell behind in 1980 due to the volcanic ash
clean-up effort. There was further discussion on the Street budget. No
action was taken at this time.
FINANCE AND BUDGET
Finance Director Don Horan reviewed the various service units which
include Finance, Treasurer, Auditor, Animal Control, Parking Facilities,
Utility Customer Service and Interfund Payment. Under State Auditor, it
was noted that there is a reduction in the expenditures for 1982 from
1981. It was explained that in prior years, this expense was included
in the Accounting. Division budget. However, commencing in 1981, a
separate divisional unit has been created in order to more readily
identify and segregate this function. The cost of the audit of grants
and enterprise funds will be billed to the applicable fund or grant.
The cost of the audits on General Government operations is a General
Government expense. This will represent a $5,000 reduction from 1982.
Mr. Horan reported that the Treasurer's position has been deleted and
explained the whole process of his proposed stiff in the Finance and
Budget Department. He further explained that they propose moving the
accounting function of Parks and Recreation into an accounting function
within the City and add an Accounting Technician position and Budget
Analyst position. He stated that the auditor is in concurrence with the
proposed action.
(Council members Hinman and Buchanan absent after 3:30 p.m.)
There was discussion regarding the new Financial Management System, PBIA
costs and fees, the Downtown Area Redevelopment Committee (DARC) and the
Citizens Committee on City Finances. Regarding this Citizens Committee,
they do not want to review or make recommendations at this tie. The
general consensus of the Committee was that there should not be new
taxes.
CUSTOMER SERVICES - ANIMAL CONTROL
Walt Feser, Customer Services Manager, reviewed the Animal Control
Program and proposed Budget for 1982. There was discussion regarding
cutting one-half position from the City Clerk's Office, that handles the
animal control work in that office, which would then have to be done in
the Customer Services Office. It was explained that this would create a
difficult situation in the Customer Services Office. Also, since
eliminating cat control, there is a savings of $6,000 that could be used
to assist in funding this position. It was recommended that this
one-half position should be left in the City Clerk's Office. It was
also recommended that the holding time of dogs at the Shelter should be
reduced to 48 hours from the current 72, with the exception of weekends.
There was a proposal discussed to increase the impound fee from $10.00
to $15.00.
057
ADJOURNED MEETING -- BUDGET REVIEW
December 2, 1981
(Council member Doty absent after 4:35 p.m.)
PARKING FACILITIES
Walt Feser, Customer Services Manager reviewed the proposed Parking
Facility Budget and recommended an increase in parking meter rates from
1() to 25 per hour. This increase would necessitate the purchase of
new neters at an estimated cost of $86,000, or $27,000 per year on a
five-year lease purchase plan. The estimated increase in meter revenue
would be $40,000 per year, which would mean a net increase in revenue of
$13,000 per year.
It was suggested that the parking infraction bail be raised from $2.00
II/ to $5.00 and it was noted that this request should be made to the Court
and recommended to the Judge as they are the ones that set the bail.
Also, before a final decision is made by the Council on the budget rcquests, requests, that more detail should be given on how much revenue would be
generated in increasing the bail.
Other matters discussed under the Utility Custaner Service Division was
the Contingency Fund, Volcano Fund and Federal Revenue Sharing.
No definite decisions were made at this meeting.
It was MOVED by Carmichael, seconded by Beauchamp that this meeting be
adjourned at the hour of 5:30 p.m. to then meet on Thursday, December 3,
1981, at the hour of 7:30 p.m., with the County Commissioners and Mayor
of Union Gap, at the County Court House, for the Joint Urban Area Plan
meeting. Unanimously carried; Buchanan, Doty and Hinman absent.
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