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Home My WebLink About09/20/2018 00 Misc Information Distributed at the Meeting used aline . Meet n9 Y3rZY 2019 BUDGET ADOPTION PROCESS "One Equitable City, Measurable Results" YAKIMA 2019 t >411111-'\ Important Dates • SEPTEMBER 20 — ORIENTATION • PRELIMINARY BUDGET- OCTOBER 1 • STUDY SESSIONS OCTOBER 2, 4, 9, 11 • AD VALOREM HEARING- NOV 6 • BUDGET HEARING #1- 11/13 • BUDGET HEARING #2- 12/4 • BUDGET ADOPTION 12/11 • STUDY SESSIONS- OCTOBER 274, 9, 11, 17 and 18 2 WHAT TO EXPECT IN THE BUDGET PROCESS E„,P)! .,,,,. .-- ::::,,„„.),..*„._ • Main focus will be the General Fund. • Transparency and simplicity to allow Council to give policy direction • Equity lens and Benchmarking • STUDY SESSION #1- GF EXPENSES • STUDY SESSION #2 — GF REVENUES • STUDY SESSION #3- BALANCE GF • STUDY SESSION #4- Restricted Funds (E and R): Facilities + Grants + Rates + Fees 3 What would :, . . , i:_cat; ,,....., . ,..-....:..._., i •• ,,, ,) ,...:.:.,,, ..,1 you like to , . ... ‘ .. . / do . .„4''f„,t.„,,) '''' Trends and Strategy Conversation (Policy)- Hard `�� i.e.: Reduce General Fund �% / ontributions to a Cost Center by 5% c , , 1 I I ' le \ I I \ Fund Level Conversations (Operations)- Easier i.e.: Let's go through each object to 4 understand how we spend funds '' p '' What Does the Budget Tell . ., . 4 pt'Kn11i • A story on what is important in a community • In Yakima our General Fund tells this story: • Sales, utility and property taxes are important as they provide the three main legs of the stool. • 67% of General Fund is for public safety: police (29M) and fire (14M) • Paying for debt related to SOZO (5M) and the 2013/14 Resurfacing Project (21M) 5 GENERAL FUND - UNRESTRICTED 'L) • WHAT: SUPPORTS THE GENERAL OPERATION OF THE CITY: PD, FD, CC, CMO, CLERK, IT, FINANCE/UTILITY/PURCHASING, SOME AIRPORT, PUBLIC WORKS/ENGINEERING (SOME), HR, LEGAL, COURTS. • HOW: TAXES, FEES, FINES 2019 REMINDERS: UNRESTRICTED/ • 2019 EXPENDITURES = 2018 EXPENDITURES + GENERAL FUND UNION AGREEMENTS + COUNCIL PRIORITIES + IMPERATIVE SPENDING • PRIORITY: ADDRESS STRUCTURAL DEFICIT • NO POLICY DECISIONS AT STAFF LEVEL PERIOD • SUSTAIN LEVEL OF SERVICE THAT THE COMMUNITY HAS COME TO EXPECT 6 '''' ,17•471.,A RESTRICTED FUNDS/ENTERPRISE FUNDS • WHAT: SEWER/WW, WATER, IRRIGATION, REFUSE, - RESTRICTED STORMWATER, GRANTS, PUBLIC FACILITIES. DEBT FUNDS EF ® How? / • COUNCIL SETS RATES, FEES • FUNDER SETS GRANTS, PROCEEDS 2019 REMINDER: • EXPENSES RESTRICTED ONLY TO SERVICE RELATED EXPENSES. CAN'T TAKE FROM ONE AND PUT IN THE OTHER. • EXPENDITURES MUST BE DRIVEN BY REVENUE. NO REVENUE, NO EXPENDITURE. • WILL DISCUSS RESTRICTED FUNDS DURING SESSION 4. r- --"- ..._......„....,,. ,„1,--..):,i "... ,,--.-4.;01-;,,,,, FRAM EWORK FOR BU DG ET PREPARATION : 'L1� . , , iii,.!:;=) \,:.!:.,:,:..::,-,:::: :// ..‘,..-s,,:------------- GENERAL FUND - UNRESTRICTED RESTRICTED FUNDS/ENTERPRISE FUNDS • WHAT: SUPPORTS THE GENERAL OPERATION • WHAT: SEWER/WW, WATER, IRRIGATION, OF THE CITY: PD, FD, CC, CMO, CLERK, IT, REFUSE, STORMWATER, GRANTS, PUBLIC FINANCE/UTILITY/PURCHASING, SOME FACILITIES. DEBT AIRPORT, PUBLIC WORKS/ENGINEERING (SOME), HR, LEGAL, COURTS. • HOW? • HOW: TAXES, FEES, FINES • COUNCIL SETS RATES, FEES • FUNDER SETS GRANTS, PROCEEDS 2019 REMINDERS: • 2019 EXPENDITURES = 2018 EXPENDITURES + 2019 REMINDER: UNION AGREEMENTS + COUNCIL PRIORITIES • EXPENSES RESTRICTED ONLY TO SERVICE + IMPERATIVE SPENDING RELATED EXPENSES. CAN'T TAKE FROM • PRIORITY: ADDRESS STRUCTURAL DEFICIT ONE AND PUT IN THE OTHER. • NO POLICY DECISIONS AT STAFF LEVEL • EXPENDITURES MUST BE DRIVEN BY PERIOD REVENUE. NO REVENUE, NO • SUSTAIN LEVEL OF SERVICE THAT THE EXPENDITURE. COMMUNITY HAS COME TO EXPECT • WILL DISCUSS RESTRICTED FUNDS DURING SESSION 4. 8 2017 2018 2019 2020 2021 2022 2023 `'' Revised '^,1. +'j'' ft..'"Actual Estimate Forecast Forecast Forecast Forecast Forecast • 7'% Property Tax $12,592,341 $12,873,497 $13,182,461 $13,485,657 $13,782,342 $14,085,553 $14,395,435 \ ( .% L) - ' . Change 3.9% 2.2% 2.4% 2.3% 2.2% 2.2% 2.2% � �1;c- RetailSales&Use Tax $20,059,876 $21,776,746 $22,865,583 $23,780,207 $24,493,613 $25,228,421 $25,985,274 o'. PAGE 10- GENERAL FUND '. , ''' ?° _ Change 0.9% 8.6% 5.0% 4.0% 3.0% 3.0% 3.0% 4,n�'Mint co .Q,- Utilit Tax $16,625,263 $17,456,527 $17,858,027 $18,286,619 $18,725,498 $19,174,910 $19,635,108 `"�,,...... yREVENUES FORECAST %Change 3.5% 5.0% 2.3% 2.4% 2.4% 2.4% 2.4% Other Tax,Lic,Permits $ 2,397,706 $ 2,445,660 $ 2,494,573 $ 2,544,465 $ 2,595,354 $ 2,647,261 $ 2,700,207 %Change 4.9% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% Gov't Payments $ 3,900,808 $ 3,978,825 $ 4,038,507 $ 4,099,085 $ 4,168,769 $ 4,239,638 $ 4,311,712 %Change 6.3% 2.0% 1.5% 1.5% 1.7% 1.7% 1.7% Chgs f/Svcs-Interfund $ 7,969,803 $ 8,184,988 $ 6,594,567 $ 6,759,431 $ 6,928,417 $ 7,101,627 $ 7,279,168 %Change 5.8% 2.7% (19.4%) 2.5% 2.5% 2.5% 2.5% Fines,Forfeits&Misc $ 2,664,893 $ 2,710,196 $ 2,756,269 $ 2,811,395 $ 2,873,245 $ 2,942,203 $ 3,018,700 %Change 32.3% 1.7% 1.7% 2.0% 2.2% 2.4% 2.6% $66,210,691 $69,426,438 6 $69,789,987 $71,766,858 $73,567,238 $75,419,614 $77,325,604 2.2% 4.9% 1 0.5% 2.8% 2.5% 2.5% 2.5% 2017 2018 2019 2020 2021 2022 2023 Revised Actual Estimate Forecast Forecast Forecast Forecast Forecast Salaries&Wages $35,642,539 $37,156,201 $37,824,800 $38,769,500 $39,737,900 $40,731,300 $41,738,700 %Change 3.3% 4.2% 1.8% 2.5% 2.5% 2.5% 2.5% Personnel Benefits $12,195,693 $12,684,310 $13,695,400 $14,447,300 $15,171,000 $15,931,000 $16,728,800 %Change 7.1% 4.0% 8.0% 5.5% 5.0% 5.0% 5.0% PAGE 16- GENERAL FUND Supplies,Equip,Misc $ 1,380,232 $ 1,368,551 $ 1,384,000 $ 1,411,700 $ 1,439,900 $ 1,468,700 $ 1,498,100 %Change 7.9% (0.8%) 1.1% 2.0% 2.0% 2.0% 2.0% EXPENDITURE FORECAST Services&Charges $ 9,423,586 $10,228,319 $ 9,819,000 $10,015,300 $10,215,700 $10,420,000 $10,628,400 %Change 14.1% 8.5% (4.0%) 2.0% 2.0% 2.0% 2.0% Intergov't Services $ 2,086,424 $ 2,008,965 $ 2,311,600 $ 2,357,900 $ 2,405,000 $ 2,453,100 $ 2,502,200 %Change 6.7% (3.7%) 15.1% 2.5% 2.0% 2.0% 2.0% Capital Outlays $ 90,262 $ 308,500 $ 165,000 $ 175,000 $ 200,000 $ 200,000 $ 200,000 %Change (44.0%) 241.8% (46.5%) 6.1% 14.3% 0.0% 0.0% Debt Service $ 3,085,814 $ 3,211,147 $ 3,356,300 $ 2,483,200 $ 2,414,500 $ 2,341,200 $ 2,338,300 %Change (4.4%) 4.1% 4.5% (26.0%) (2.8%) (3.0%) (0.1%) • Transfers to other Funds $ 2,108,125 $ 2,174,540 $ 2,228,900 $ 2,284,600 $ 2,341,700 $ 2,400,300 $ 2,460,300 %Change (20.5%) 3.2% 2.5% 2.5% 2.5% 2.5% 2.5% Total General Fund $66,012,675 $69,140,533 $70,785,000 $71,944,500 $73,925,700 $75,945,600 $78,094,800 %Change 4.1% 4.7% 2.4% 1.6% 2.8% 2.7% 2.8% %,...... � CHALLENGES - \(. .), ..,, ,= GENERAL FUND PROJECTED RESERVES Adopted Policy Level Reserves is 16.7% ;.,,,,,..1R, ,�Yr 2017 2018 2019 2020 2021 2022 2023 Revised Actual Estimate Forecast Forecast Forecast Forecast Forecast Beginning Fund Balance $ 8,266,909 $ 8,464,925 $ 8,750,829 $ 7,755,817 $ 7,578,175 $ 7,219,713 $ 6,693,727 Revenues 66,210,691 69,426,438 69,789,987 71,766,858 73,567,238 75,419,614 77,325,604 Expenditures 66,012,675 69,140,533 70,785,000 71,944,500 73,925,700 75,945,600 78,094,800 Ending Fund Balance $ 8,464,925 $ 8,750,829 $ 7,755,817 $ 7,578,175 $ 7,219,713 $ 6,693,727 $ 5,924,531 Fund Balance as%of Expenditures 12.8% 12.7% 11.0% 10.5% 9.8% 8.8% 7.6% GENERAL FUND OPERATING INCOME/LOSS ANALYSIS 2017 2018 2019 2020 2021 2022 2023 Revised Actual Estimate Forecast Forecast Forecast Forecast Forecast Operating Revenues $66,210,691 $69,426,438 $69,789,987 $71,766,858 $73,567,238 $ 75,419,614 $ 77,325,604 Operating Expenditures 66,012,675 69,140,533 70,785,000 71,944,500 73,925,700 75,945,600 78,094,800 Net Operating(Loss) $ 198,016 $ 285,905 $ (995,013) $ (177,642) $ (358,462) $ (525,986) $ (769,196) 10 ' .•7 s FORECAST , ,,,,,,,,,,,,,,,,,, STRUCTURAL DEFICIT 80 78 76 -- - 74 72 / 70 68 66 64 62 60 2017 2018 2019 2020 2021 2022 2023 �-REVENUES EXPENDITURES 11 IL7r116.1-;\ KEEPTHSSLIDE =-- P,QnUR.%T 1;1 • State Law Says: E = R • For Yakima to balance requires a different equation R= R + Reserves....annually...structural problem • Reserves are not for operations because they are limited and restricted to stay at 16.6% of expenses • Unhealthy reserves drain Fund Balance and impact priorities 12 . . r ......„... _,,,,,,,,... ......„--;....,,..,, ..... ;... .. ....... % ,,-.. ,, ., '.7 HOW DID WE GET INTO THIS SITUATION iii . =S 1•y pUknl'f.1) Year and Annual Change Factors Impacting Reduction in Fund Balance Reserves Increased Expenditures Revenue Reductions (1) (2) (3) (4) (5) Fire Bond Sales Tax Levy Expired Over "'f Charter Property Revenue No Policy Level Actual (Under) - Amendment Investment Settlements Estimate Replacement Total Impact Reserve Reserve Funded =' Funding Acquisition and Claims Shortfall Funding on Reserve 2013 $ 9,243,859 $10,071,272 $ 827,413 $ - $ - $ - $ - $ - $ - 2014 10,144,119 8,848,302 (1,295,817) 2,000,000 1,100,857 - - 250,000 3,350,857 2015 10,461,098 6,887,225 (3,573,873) 2,782,586 - - 1,000,000 250,000 4,032,586 2016 10,589,713 8,266,909 (2,322,804) 2,823,023 (684,079) 1,846,014 - 250,000 4,234,958 2017 11,024,117 8,464,924 (2,559,193) 2,867,892 - 1,250,000 - 250,000 4,367,892 13 . . -----\\ __------,-;:.T'c. .),-i-.i.i... fArii,(„),,, REVENUE PROBLEMS— P10 ill'V .s - I • DON'T CONTROL • PROPERTY TAXES @ 1% JUST DON'T KEEP UP WITH INFLATION (SALARIES AND COST OF DOING BUSINESS) • UTILITY TAXES: WEATHER • ECONOMIC DIVERSIFICATION • EXCISE TAX • CONTROL • REVENUE/FEES: OUR CITY FEES ARE NOT ON A COST RECOVERY BASIS • ADDITIONAL TAXES AND FEES 15 .l - 4 f EXPENDITURE PROBLEMS- PAGE 16 ll - )11 ; fir,' 4p'R.l it:V • CONTROL • Vacancies • Audit of operations to identify savings/efficiencies • Cost allocations • Business Model • Getting into debt • Terms of debt • DO NOT CONTROL • CBA's • Service charges • Interagency services • Debt payments 16 . . „(,„''„.‘„,„., 471;\ What Now ? Shall Staff. . . ,,..... :.., 4nU4nr,khtA::• Qo ❑ Explore reinstating or creating new levies? U Explore new cost recovery fees including franchise fees? ❑ Explore new taxes? U Explore elimination of functions? ❑ Explore elimination of vacancies? le U Explore eliminating filled positions? ❑ Explore reduction of benefits? ❑ Other? 17 : � IS . . fd STUDY SESSIONS- Preview #1- EXPENSES #2- REVENUES 1. Recap 1. Recap 2. 2019 Equation 2. Rates 1. Base Budget 2. Base Adjustments 3. Fees 3. Obligations- Addendum 1 4. Taxes and Levies 1. Salaries 2. Benis 5. Council Priority 3. Contracts 4. Council Priorities- 6. Other Non GF Addendum 2 Sources 5. Musts- Addendum 3 18 Distributed at the Meeting . Ile . ,, :ADDENDUM°1-'OBLIGATIONS. Category/ Fund Department Title Description 2019 Ask 2020 Ask 2021. 2022 ,, 2023 General maintenance for YPAL-Community Center at Miller Park.This site houses YPAL youth GF PW public facility programs. $ 40,000.00 Base General maintenance for HB-Community Center at MLK.This site houses OIC family support GF PW public facility programs. $ 40,000.00 Base Fee Increase for Backup Internet Due to increased costs of Backup Internet Connection,the monthly GF IT Connection fee will increase by$6,000 per year. Public safety,clerk and court. $ 6,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 City's Web Filtering Security Barracuda City's Web Filtering Security subscription. This protection GF IT Subscription(IT) is provided to the City as a whole. GF $ 26,000.00 $ 26,000.00 $ 18,500.00 $ 18,500.00 $ 18,500.00 Purchase Microsoft Purchase Microsoft Cal and SQL Licensing,for all IT systems utilizing GF IT Licensing a Microsoft server or desktop.GF $ 49,575.20 $ 20,656.00 $ 22,000.00 $ 22,500.00 $ 23,000.00 Nextrequet GF IT Software Public Records Act Tracking System $ 15,000.00 $ 10,000.00 TOTAL OBLIGATIONS'.', .. `,. ,. ,t;�; 4 . ‘$ .176,575,20; $ '68,656.00 c :.TOTAL SALARIES 1 , i :TOTAL BENTS., . l AD - ES DENDUM 2,.COUNCIL;P.RIORITI Category/ Fund Department Title Description 2019 Ask 2020 Ask Supporting Council GF CC Efficiency National League of Cities Membership and Travel $ 17,000.00 $ 17,000.00 Supporting Council GF CC Efficiency Jurassic Parliament $ 15,000.00 $ 15,000.00 MLK Pool feasibility GF CC Study Feasibility Study to build MLK Pool $ 40,000.00 $ 40,000.00 Increase resources to address traffic calming requests and execute mitigation GF CC Traffic Calming measures $ 130,000.00 $ 130,000.00 TOTAL ASK ;: : 202,000.00 $,` 202,000:00,.� CLEAN CITY.PROGRAM(CCP) CMO/ Clean City Campaign Clean City Community Increase Dangerous Increase of$34,000 a year in Codes budget for Dangerous Buildings.This fund will Program Development Building Fund help with hazardous buildings and for boarding up abandoned structures. $ 34,000.00 $ 34,000.00 Partner with non profits to create a method of supporting community cleanup Contracts with operations and a response to illegal dumping. Funding for this would allow Clean City CMO/PW community partners contracting with non-profit organizations to assist in cleanup programs.This partner Program Refuse (non profits) will also coordinate court ordered volunteers. $ 140,000.00 $ 140,000.00 Clean City CMO/PW Equipment Rental+ Program Refuse Cameras Rental for clean up related equipment $ 70,000.00 $ 70,000.00 Clean City CMO/PW FTE-1 Maintenance Program Refuse workers Solely assigned to address clean city requests $ 46,072.00 $ 46,072.00 FTE-1 Housing Loan Specialist position will be added to CCP.Current position can no CMO/ Tenant/Landlord longer stay in CDBG (per HUD direction). This position currently requires$56,000 Clean City Community Services and Fair from GF. Recommendation is to fully incorporate this position under CCP and to Program Development Housing fully funded. Plus supplies $ 70,000.00 $ 70,000.00 Clean City CMO/PW FTE-1 Graffiti Program Refuse Abatement Program Neighborhood Specialist from General Fund to CCP. Full time plus supplies $ 101,880.00 $ 101,880.00 CMO/ Clean City Community FTE-1 Refuse Code 1 FTE to conduct code enforcement activities in addition to education and other Program Development Enforcement preventative measures. $ 70,000.00 $ 70,000.00 Clean City CMO/PW Other Clean City Program Refuse Expenses Fuel,disposal fees,supplies $ 70,000.00 $ 70,000.00 Clean City Task Force Support for YPD Overtime Assistance to address issues like illegal Program CMO/Police OVER TIME camping, known drug or gang houses $ 25,000.00 $ 25,000.00 Clean City Program CMO/Fire OVER TIME OT to address fire prevention and investigation $ 10,000.00 $ 10,000.00 Clean City CMO/PW Program Streets OVER TIME OT to address issues like illegal camping,blight,etc. $ 30,000.00 $ 30,000.00 Clean City CMO/PW Program Refuse OVER TIME OT to address issues like illegal camping,blight,etc. $ 30,000.00 $ 30,000.00 '.k_•... • subtotal _ $ 2696,952.00 $':696,952-.;00., Clean City Fund Balance Program CMO Reserve 12% $ 83,634.24 $ 83,634.24 Clean City Program CMO Tax 15% $ 104,542.80 $ 104,542.80 Clean City Program CMO General Support 15% $ 104,542.80 $ 104,542.80 TOTAL REQUEST„: .,: $ {` 989,671.84 $ 989 671.84- ,Y ADDENDUM 3-:IMPERATIVE MAINTENANCE NEEDS Category/ Fund Department Title Description 2019 Ask 2020 Ask 2021 2022 2023 Purchase Police to purchase 35 ballistic vests and 4 heavy vests for SWAT. GF-1 PD Ballistic vests Allocation allows for 20%replacement of items for 2019. $ 44,400.00 $ 44,400.00 $ 44,000.00 $ 44,000.00 $ 44,000.00 Partner with Timmons Group to do an in-depth Discovery Process Asset and Purchase software to better manage utilities assets. $80,000 is GF-4 PW Management for the GF portion in year one.$320K from EF. $ 80,000.00 $ 20,000.00 Signal/Equipme Purchase of traffic equipment;regular maintenance replacements GF-3 PW nt and new acquisitions. $ 65,000.00 $ 45,000.00 $ 35,000.00 $ 25,000.00 $ 35,000.00 Annual Maintenance Of Annual maintenance of Unitrend the City's data backup solution GF IT Unitrend use to backup all data and servers.GF $ 25,800.00 $ 25,800.00 $ 17,600.00 $ 17,600.00 $ 17,600.00 Annual Maintenance of The annual maintenance of Websense the City's email filtering GF IT Websense security solution.GF $ 16,000.00 $ 20,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 Copier GF IT replacements 2 copier replacements:legal and finance(2019). $ 30,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 Equipment to setup a backup internet Purchase equipment to set up a backup internet connection.Public GF IT connection safety,Clerk and Court $ 50,000.00 $ 11,000.00 $ 11,000.00 $ 11,000.00 $ 11,000.00 Computer GF IT Replacement To be released upon adoption of 1 piece policy $ 60,000.00 $ 70,000.00 $ 70,000.00 $ 70,000.00 $ 70,000.00 Core Replace Core Networking Switch in which its useful life will end in Networking 2021.If this was to fail we would be without network activity until a GF IT Switch part could be purchased.GF $ 12,800.00 $ 16,000.00 $ 25,000.00 $ 16,000.00 $ 16,000.00 Version Updates for 7 Radios Software Version Updates For Seven Radio Consoles that have not GF IT Consoles been updated since 2012.GF $ 76,284.00 r+ ;..: .TOTAL REQUEST '. • .$• 384,000.00.. $ 343,484.00 j . ...„ ,, +_' F .:. .• ;, :: . ADDENDUM 4 NEW NON GF PROJECTS ' - ..41. =::% . :,i ., Category/ Fund Department Title Description 2019 Ask 2020 Ask 2021 2022 2023 Partner with Timmons Group to do an in-depth Discovery Process and Purchase software to better manage utilities assets. This is the portion is EF PW Asset Management for the Enterprise fund.$80K from GF. $ 320,000.00 $ 82,000.00 Annual Maintenance Annual maintenance of Unitrend the City's data backup solution use to EF IT Of Unitrend backup all data and servers.EF $ 6,450.00 $ 6,450.00 $ 6,450.00 $ 6,450.00 $ 6,450.00 Annual Maintenance The annual maintenance of Websense the City's email filtering security EF IT of Websense solution.EF $ 4,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 City's Web Filtering Security Barracuda City's Web Filtering Security subscription. This protection is EF IT Subscription(IT) provided to all the City as a whole. EF $ 6,500.00 $ 6,500.00 $ 6,500.00 $ 6,500.00 $ 6,500.00 Purchase Microsoft Purchase Microsoft Cal and SQL Licensing,for all IT systems utilizing a EF IT Licensing Microsoft server or desktop.EF $ 12,393.80 $ 12,393.80 $ 13,000.00 $ 13,000.00 $ 13,000.00 Replacement of Replace Core Networking Switch in which it useful life will end in 2021.If Core Networking this was to fail we would be without network activity until a part could be EF IT Switch purchased.EF $ 3,200.00 $ 3,200.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 Pave the east/west gravel alleys between Folsom Ave and Fruitvale Blvd EF PW Alley Paver Project from 16th Ave to 6th Ave. Will use stormwater EF. $ 500,000.00 $ - Increased YCDA Currently receiving$30,000,request is for additional$20,000 per year. The CDBG CC Funding request submitted by YCDA indicates it will $ 20,000.00 $ 20,000.00 30,000 a year for YPAL/MILLER to address specific capital repairs and Henry Beauchamp replacements for each of these Facilities.This is NOT for general CDBG PW Community Center maintenance $ 30,000.00 BASE 30,000 a year for HBCC to address specific capital repairs and replacements CDBG PW YPAL for each of these Facilities.This is NOT for general maintenance $ 30,000.00 BASE Capitol Capitol Theater-3%Increase annually in budget for increase cost in lease PFD/HMT Theatre Fee Increase expense. $ 2,555.00 $ 1,336.00 Capitol Capitol Theatre Increase in budget to cover maintenance and repair on PFD/HMT Theatre Fee Increase Capitol Theatre due to the minimum rate increase. $ 2,000.00 $ 1,000.00 $25,000 increase operating expense for managing the facility. Funds should Capitol come from a request to increase$15,000 from Lodging Tax Commission and PFD/HMT Theatre Fee Increase balance to come from increased distribution of PFD/Sales Tax Allocation $ 25,000.00 $ 10,000.00 Category/ Fund Department Title Description 2019 Ask 2020 Ask 2021 2022 2023 The architectural predesign,technical consulting,design-development and contract documents to"bid ready"status for the expansion in 2019 will cost $567,200.This will be completed in 2019,and paid from the Convention Centers Capital Fund along with a transfer from the PFD. The goal is to have Convention Planning Convention documents,planning and bonding in place by late 2019 so the project can PFD/HMT Center Center Expansion proceed in 2020. $ 567,200.00 $ 986,000.00 $ 986,000.00 $ 986,000.00 $ 986,000.00 $36,000 increase to Community Service Program. This line item includes Increase in Budget wages for Convention Center Staff and the Management Fee to Yakima Convention to Community Valley Tourism. This line has not increased since 2016. This will help with PFD/HMT Center Service Program the increase in minimum wage. $ 36,000.00 NA • Convention Convention Center PFD/HMT Center Projectors High Tech Projectors in screens in strategic locations around the center $ 120,000.00 TBD Convention Center Yakima Valley Sports Commission will be moving to SOZO Sports Complex Convention increase in to allow them to partner with SOZO. This increase will help pay for PFD/HMT Center operating costs (telephone,Internet,etc.) $ 5,000.00 TBD Replacement of Airport High Intensity Runway Edge Lightning Replace Of High Intensity Runway Edge Lightning System. Funding sources PFD/HMT Airport (HIRL) will be 90 percent FAA Grant and Remaining 10%from a PFC Charge $ 1,000,000.00 $ Airport to replace 2 vehicles that approach the end of PFD/HMT Airport their useful life. Replace 2 vehicles. Old vehicles will be surpluses. $ 50,000.00 Replace Airport's primary Aircraft Rescue and Fire Fighting(ARFF) Replace Airports Primary Aircraft Rescue. Funding Sources 90%FAA Grant PFD/HMT Airport Apparatus 10%PFC Charge $ 200,000.00 $ 800,000.00 Install Security System at Airport to prevent unauthorized Upgrade Security System to mirror City of Yakima system to ensure individuals into interoperability as well as compatible hardware and software technical PFD/HMT Airport secured areas support $ 20,000.00 Update Storm Water PFD/HMT Storm Water Master Plan Allocate Funds for consulting to Update Storm Water Master Plan $ 300,000.00 Stormwater Improvement and Maintain Yakima Stormwater Division Continued Annual Allocation of funds to improve and PFD/HMT Storm Water Urban Streams. maintain the conveyance capacity of Yakima urban streams $ 300,000.00 $ 100,000.00 Stormwater Infrastructure Allocate 1,000,000 to ongoing Storm water infrastructure improvements PFD/HMT Storm Water improvements for City streets and intersections $ 1,000,000.00 $ 1,000,000.00 Update Bus Equipment(Camera's,ADA Announcement systems,IT Update Bus IT Computers/Reporting Equipment)275,000 of grant revenue to offset total PFD/HMT Transit Equipment cost.The balance will come from 3/10 sales tax allocation. $ 345,000.00 Installation of Sidewalks and ADA PFD/HMT Transit Ramps Installation of Sidewalks and ADA ramps for safety of transit customers $ 100,000.00 $ 100,000.00 Category/ Fund Department Title Description 2019 Ask 2020 Ask Upgrade the existing Cayenta ERP This upgrade is contingent upon the current Cayenta Work Management PFD/HMT Utilities Software enhancement project being successful $ 255,000.00 Build Comprehensive Emergency OTHER Utilities Response Plan Enterprise $ 35,000.00 $ 59,000.00 Hathaway Street Sanitary Sewer Improvement PFD/HMT Wastewater Project Allocate funds to Hathaway Street Sanitary Sewer Improvement project $ 650,000.00 Update Wastewater Collection Master PFD/HMT Wastewater Plan Allocate Funds for consulting to Update Wastewater Collection Master Plan $ 300,000.00 Sewer Improvements for $3,500,000 for sewer improvements for Mill site over the next 3 years.To PFD/HMT Wastewater Mill Site provide adequate sewer capacity for fully developed Mill Site $ 1,000,000.00 $ 1,000,000.00 Repair and Replace aging Sewer Continue allocation of 750,000 to repair and replace aging sewer PFD/HMT Wastewater Infrastructure infrastructure $ 750,000.00 $ 750,000.00 TOTAL'REQUEST • .;•. ,' � 7,995,298.80 $ . 4,941,879.801