Loading...
HomeMy WebLinkAbout08/06/2018 06B Council Committee Minutes AcceptanceBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.B. For Meeting of: August 6, 2018 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: CaIly Price, Administrative Assistant to the City Manager SUMMARY EXPLANATION: Attached are the minutes from the following: • Partnership Committee minutes from July 5, 2018 • Healthy Communities and Neighborhood Building Committee minutes from June 14, 2018 • Public Safety Committee minutes from May 24, 2018 and July 3, 2018 ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description D Partnership m minutes 7-5-18 D NCNB 6-14-18 D Public safety 5-24-18 7-318 Upload Date 7/23/2018 7/25/2018 8/1/2018 Type Coyer Memo Coyer Memo Cover Memo 2 PARTNERSHIP COIVIMITTEE MINUTES City Manager's Conference Room July 5, 2018 Meeting convened at 8:45 a.m. Council present: Carmen K8endez, Kathy Coffey and Brad Hill Staff present: City Manager Cliff Moore, Assistant City Manager Cortez, Communications & Public Affairs Director Randy Beehler and Sonya Claar Tee, City Clerk 1. Approval of July 5, 2018 minutes ^ Coffey moved and Hill seconded to approve the May 11, 2018 minutes. The motion carried by unanimous vote. 2. Strategic Planning including mill site work -plan * Cortez reviewed the strategicp|anandthe Committee members suggested some changes to be brought back to the next meeting. The mill site work -plan was postponed to the next meeting. 3. Review Council budget re legislative trips and information from Transaction/Cantwell meeting * Moore reviewed the Council budget. Beehler provided an update from the Transaction/Cantwell meeting. It was Committee consensus to invite Candice Bock, Government Relations Director of the Association of Washington Cities, to a study session to discuss legislative efforts. 4. Review Boards & Committees °^ Claar Tee reported there is one applicant for three vacant positions on the Historic Preservation Commission. It was Committee consensus to recommend Paul Edmondson for appointment to this board. 5. New business • Moore reported that La Casa Hogar is requesting a letter of support from the City of Yakimm, which he will provide a draft of by the end of the week. 6. Old business * Committee members reviewed and accepted Ann Macfarlane's recommendations to the Council Rules of Procedures. The Committee reviewed and accepted nearly all of the recommendations from other Council members to the Rules of Procedures. 7. Other business • None 8. Future agenda items • It was Committee consensus to review legislative priorities, strategic planning and mill site issues at the next meeting. 9. Adjournment — the meeting was adjourned at 10:45 a.m. Y a City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (HCNB) City Council Chambers June 14, 2018 Committee Members Councilmember/Chair Kay Funk Councilmember Jason White Councilmember Kathy Coffey Others: Luz Gutierrez, Adrienne Garner (UBCC) StatT Joan Davenport Ana Cortez -Stein r Rosa I inda lbarra With all committee members present, Chair Funk called this meeting to order at approximately 10:05 a.m. Reports from Departments/Commissions Community Integration Committee — White reported on the proposed revisions regarding the process for requesting traffic calming measures. The Community Integration Committee will be sending their recommendation to the full City Council for their review and consideration. Audience Participation — Gutierrez commended staffand Council for their efforts and progress in addressing the homelessness issues within the city. In addition she expressed interest in the agenda item about CDBG & HOME Funds. Continue Discussion on Revisions to Strategic Plan handout — after considerable discussion the committee agreed to the following changes to the committee goals. Specifically, #1 and #4 will read as follows: #1 — Recommend policies that promote youth wellbeing through comprehensive programs provided by partnerships between city, district, non -profits, and universities, civic and faith -based organizations. #4 — Investigate the feasibility of neighborhood -focused capital improvements such cis streets, lights, sidewalks, and recreational .facilities (i.e, MLK Pool), and affordable housing which provide residents a healthy environment and community. White motioned, seconded by Coffey, to approve the Healthy Communities & Neighborhood Building Strategic Plan as proposed. Motion carried unanimously. It will be presented to City Council once all the other committees have finalized their strategic plans. Homeless 0 erational Model/Administration — Davenport provided an update on the proposed governance structure which the YVCOG Executive Committee will take into consideration at their upcoming meeting. Funk distributed and addressed several documents related to this topic. In response to an email from City Manager Moore requesting input for a study session about homelessness issues, Funk expressed concern for safety at Camp Hope due to a complaint regarding concealed or open carry of firearms on premises. After further discussion, Cortez noted that her concerns will be addressed by including the following topics to the study session agenda: safety and liability issues; Camp 1 -lope's policies and operating procedures, specifically as they relate to grievances and possession of firearms; HMIS data procedures as applied at the local level and at the state level. The committee also reviewed and discussed a summary of the Continuum of Care (CoC) Program scoring evaluation as reported by the Department of Housing and Urban Development. It was pointed out that Yakima's CoC overall score was relatively low, scoring 110.75 out of a maximum of 200 points. Staff explained that Yakima County's CoC has been transferred to the Balance of State and that the Department of Commerce oversees the data collection and reporting. A representative from the Department of Commerce will be invited to attend the study session to answer and clarify any issues about rules and accountability of data collection and reporting. The 2018 Homeless Point -in -Time Count process and survey results was presented and examined in detail. Also provided was a news article regarding Seattle's homelessness crisis reported by the Seattle Times. Affordable/Senior/Low Income Housing/Urgent Issues Only — Cortez -Steiner described the programs funded by the Community Development Block Grant (CDBG) & HOME Funds. An overview of the services offered by CDBG are: Single -Family Rehabilitation Program, CDBG Administration, Public Services, and Economic Development. The HOME Fund is used exclusively for affordable housing which includes administrative costs, the First Time Homebuyers Program, Community Housing Development Organizations, and the New Construction Program. Discussion continued about how processes are integrated and whether Page 1 4 benchmark measurements are aligned with the specific goals of the HCNB committee. Staff explained the current structure used to implement the Annual Action Plan and review of the Consolidated Annual Performance Evaluation Report (CAPER), which consists of public hearings and review and approval by City Council. Coffey requested that the 2015-2019 Consolidated Plan be available for the study session on temporary foomvvuckerhousing (82/\). Approval of Minutes Coffey motioned, seconded by White, to approve the minutes of May 10, 201 . Motion carried unanimously. • Cortez -Steiner to tollow-up on topic items to include on the homelessness study session Funk announced interpreter services are available with 48 hour advance notice. Audience Participation —&d,iunucGnronrbhctedthecnnnmiUceofthe I Annual Youth Leadership Summit and on the recent Comrnunity Clean -Up Day. She noted that the City ofYakima will be participating in this years ^^lO0Jobs for lOOKids" program by employing at least five youth participants. Adjourn — Coffey rnotioned, seconded by White to adjourn. This meeting adjourned at approximately 11:25 Approved by: Date Approved: C.3 Prepared by: Rosalinda lbarra, Com nity Development Administrative Assistant This meeting was recorded by Y-PiAC. Page 2 Councfl Public Safety Cornrnttee 2nd Floor Conference Room City Hall May 24, 2018 3:00 p.m. Members: Staff: Councilmember Gutierrez Cliff Moore, City Manager Councilmember White (alt) Ana Cortez, Assistant City Manager Dominic Rizzi, Police Chief Aaron Markham, Deputy Fire Chief Cynthia Martinez, City Prosecutor Executive Minutes Gutierrez called the meeting to order. Others: 5 1. Approval of April 26, 2018 minutes The April 26, 2018 meeting minutes were reviewed. White motioned to accept the minutes as presented and Gutierrez seconded the motion. The minutes were approved unanimously. 2. New Business a. Update of gang conference Gutierrez provided an update from the gang conference she attended and had conference materials she would like to share with the full council. The items will be placed on the full council agenda for June 5, 2018 under Council Reports. 3. Old Business a. Domestic violence i. Legislative action Martinez did not have anything new to report, b. Forum wrap up Gutierrez would like to send the final report to the full council on June 5, 2018 under committee reports. There were still some notes and recordings that need to be obtained to finalize the report. Moore and Cortez will work on finalizing the report. 4. Other business 6 a. Strategic meeting The issues identified in the strategic meeting that will be the priorities for the Public Safety Committee were discussed. Safe Routes to Schools and Community Policing will be standing items on the Public Safety Committee agenda. A new agenda format was discussed. b. Enforcement of camping ban There was discussion of how to implement the enforcement of the camping ban. Due to the increasing safety and sanitation concerns rising from violations of the camping ban, a task force consisting of city staff and community organizations has been formed to contact groups that are camping illegally. Violators will be contacted and given an opportunity to go to a shelter. Should they refuse to go to a shelter when there is space available, they can be arrested. Provisions have been made for storage of their property. c. Update on Governor's Proviso funding for gang prevention Cortez updated the committee on the formal application that outlined the proposed program structure that had been submitted. There was discussion regarding the structure of committees and how this plan would be different from the Gang Free Initiative. Gutierrez advised she would like to have the topic discussed among the full council. d. Arson update The committee inquired why the recent arsons have been concentrated in one area. Markham advised the Fire Department is tracking the fires, but they are not all consistent. There was discussion regarding a disproportionate number of abandoned buildings in the targeted area. 5. Information items Nothing for the group. 6. Recap of future agenda items Rizzi proposed that the committee chair meet with him as the staff representative for the committee to finalize future agendas. 7. Audience participation No audience participation. 8. Adjournment The next meeting is scheduled for June 28, 2018 at 3:00 in the 2nd Floor Conference Room. Duce Gutierrez, Chair Council Public Safety Com Members: Councilmember Gutierrez Councilmember Funk Councilmember Coffey (alt) 2nd Floor Conference Room City Hall July 3, 2018 3:00 p.m. Staff: Cliff Moore, City Manager Ana Cortez, Assistant City Manager Jeff Cutter, City Attorney Dominic Rizzi, Police Chief Aaron Markham, Deputy Fire Chief Scott Schafer, Public Works Director Joe Caruso, Code Administration Manager Cynthia Martinez, City Prosecutor Brad Coughenour, SunComm Manager Ryan Bleek, Legal Sarah Watkins, Legal Executive Muiutes Gutierrez called the meeting to order. 7 ittee Others: Anita Quintana, Community Integration Committee 1. May 24, 2018 The May 24, 2018 meeting minutes were reviewed. Funk motioned to accept the minutes as presented and Gutierrez seconded the motion. The minutes were approved unanimously. 2. Department reports a. Fire Department Markham updated the committee on the weekend wildland fires and advised that Yakima City Fire personnel were no longer on scene. Text to 911 Coughenour reported that they have approximately 12 subjects who are repeatedly using the Text to 911 system for non -emergency issues. They have noticed a drop in the abandoned call rate since Text to 911 was implemented. Funk asked if there may be mental health issues with some of the callers and if they could be routed to an answer line. Coughenour advised that he is working with a group to address those issues. b. Police Department 8 Rizzi presented the police department community policing report. The Department will provide a report monthly of community outreach activities that have taken place and that are scheduled for the near future. Gutierrez and Funk complemented Rizzi on the police department's annual report. c. Legal The committee requested to have domestic violence remain as a standing item on the agenda. They requested a monthly report of the number of domestic violence reports and arrests comparing current year to the previous year, and year to date numbers. They would also like a report from Legal regarding who the implementation of domestic violence protocols are impacting the effectiveness of prosecution and the handling of cases. d. Public Works i. Safe Routes to Schools Schafer presented a status report on the sidewalk projects under the Safe Routes to Schools grants. Adams Elementary and Washington Middle School project is underway with a projected August completion date. The Garfield Elementary project has a lot of behind the scenes work that has to be completed before construction can begin. It is preferable to do the work in the summer for the safety of students. That project is looking to start construction next summer. Applications for grants for McKinley and Apple Valley Elementary Schools have been submitted and staff will receive notice of approval/denial next year. Funk asked if funding was received for these two schools if the work could be completed next year, and if any preparation work could be done this year in anticipation of having funding available. Schafer advised he would get a report from his staff of what has already been done in preparation. Gutierrez stated she would like to see a plan developed for all elementary schools in Yakima. ii. Traffic Calming Anita from the Community Integration Committee and Schafer presented that committee's recommendation regarding traffic calming requests. There was general discussion regarding traffic calming and data. Funk requested data on speed and collision data be gathered on Cornell Ave. Schafer advised his department has received new radar signs and they are being mobilized. Gutierrez would like to recommend to the full council to begin the petition process on Cherry and begin collecting data. Item will be added to the Public Safety Committee report at the July 17 meeting. Coffey expressed some concern with putting committee recommendations into committee reports to be approved by the full council without discussion. 9 e. Code Enforcement Watkins presented a proposed amendment to YMC 11.10.600 regarding nuisance properties. The amendment would make nuisance liens equal to tax liens, which would give them higher precedence over other liens. It was MOVED by Coffey and SECONDED by Funk to send the item to the full council. 3. New Business New business was deferred until after 4. Other business, 4. Other business a. Forum report Gutierrez advised the report needed to consolidate duplicate concerns, categorize feedback, determine where the City can and cannot make an impact. She would like to see some of the frequently asked questions on the City's website. Funk suggested also having that information available on the police department app. She also felt information could be rolled into the governor's proviso. The report will be updated for the July 10 full council meeting. New Business - revisited Prior to executive session, the committee opened the meeting for public comment. Morgana Holman of Yakima, Kelly Murray of Yakima, Kari Anderson of Yakima, and Hailey Ann Parrish of Yakima all spoke in favor of repeal of the pit bull ordinance. It was MOVED by Coffey and SECONDED by Funk to adjourn to executive session to discuss pending litigation. The committee adjourned to executive session at 4:02 p.m. The committee resumed proceedings at 4:25 p.m. Gutierrez announced that the committee would be recommending modification of the pit bull ordinance to the full council. 5. Recap of future agenda items Add domestic violence as a standing agenda item for Legal Staff information on Garfield sidewalk project Long term strategic plan for Safe Routes to Schools Updated forum recap in July 10 council report 6. Adjournment It was MOVED by Funk and SECONDED by Coffey to adjourn. Meeting was adjourned at 4:28. The next meeting is scheduled for July 26, 2018 at 3:00 in the 2nd Floor Conference Room. Duce Gutierrez, Chair