HomeMy WebLinkAboutR-2018-059 TSA Other Transactional AgreementRESOLUTION NO. R-2018-059
A RESOLUTION authorizing an "Other Transactional Agreement" with the
Transportation Security Administration for use of services at the
Yakima Air Terminal -McAllister Field.
WHEREAS, City owns and operates Yakima Air Terminal -McAllister Field in
accordance with applicable Federal, State and Local regulations, and
WHEREAS, the Transportation Security Administration (TSA), a branch of the
Department of Homeland Security, utilizes approximately 736 square feet of space in the
main airport terminal located at 2300 West Washington Avenue for passenger screening
procedures, and
WHEREAS, the TSA establishes "Other Transactional Agreements" to establish
the terms by which they will reimburse airports for the cost of electricity to operate security
equipment and for janitorial services to ensure the security checkpoint is functional and
clean as passengers traverse the security access point; and
WHEREAS, the City of Yakima and TSA have negotiated a "Other Transactional
Agreement", attached hereto and incorporated herein by this reference, to provide
reimbursement to the City for electrical and janitorial service costs associated with the
operation and upkeep of the passenger security checkpoint within the terminal building at
the Yakima Air Terminal -McAllister Field, and
WHEREAS, the City Council has determined that approval of this agreement is in
the best interest of the City of Yakima and will promote the purposes of the Yakima Air
Terminal -McAllister Field; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute and administer the "Other
Transactional Agreement" with the Transportation Security Administration, a Department
of Homeland Security, attached hereto and incorporated herein by this reference.
ADOPTED BY THE CITY COUNCIL this 10th day of July, 2018
^' Q Transportation
r.° Security OTHER TRANSACTION AGREEMENT
,, Administration
OTA NUMBER:
REQUISITION NUMBER:
70T01018T9NCKP091
2118208CKP091
ISSUED TO:
ISSUED BY:
City of Yakima
Yakima Air Terminal — McAllister Field
2406 W. Washington Avenue, Suite B
Yakima, WA 98903
Attn: Robert K. Peterson
Airport Manager
Phone: 509-575-6149
Email: rob.peterson@yakimaairterminal.com
EIN: 916001293
DUNS: 078212651
Transportation Security Administration
Office of Contracting and Procurement
Workforce & Enterprise Operations Acquisition
Division
601 S 12' Street
Arlington, VA 20598-6025
Contract Specialist: Mary Earnhart
Phone: 571-227-3287
Email: mary.earnhart@tsa.dhs.gov
PROGRAM
Program: Other Transaction Agreement (OTA) for Use of Space and Cost Reimbursement for TSA
Security Checkpoint and Baggage Screening Areas.
Five -Year OTA Period of Performance: August 1, 2018 to July 31, 2023
Current Period of Performance: August 1, 2018 to July 31, 2019
NAICS: 488119
PSC: S112
FISCAL DATA
Accounting Line: See page 3 for Accounting and Appropriation Data
Total Estimated Five -Year OTA Value: $23,350.20
Current Obligated Amount: $4,670.04
PURPOSE
The purpose of this Other Transaction Agreement is to establish the terms and conditions for the use of
space and obligate funding for the reimbursement of fixed electrical and janitorial costs at the TSA
security checkpoint and baggage screening areas at Yakima Air Terminal — McAllister Field (YKM).
AUTHORIZED SIGNATURES
IN WITNESS WHEREOF the Parties have entered into this Agreement by their dui authorized officers.
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607/17/2018
Participants Signature Date
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Contr cad ting Officers Signature
Sophia Woodward, Contracting Officer
Date
TypedName and Title J•
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Typed Name and Title
CITY CONTRACT NO: f-2DJ,3 - 11 7
RESOLUTION NO: k .J0i�1"OSY�
5
1. SCHEDULE OF ITEMS/PRICES
Total estimated OTA value for the base year and four option years:
CLIN
Description.
Period of Performance
Qty
Unit
Pro -Rated
Monthly
Amount
Annual
Amount
00001
Year One: Base OTA Period
Fixed TSA Electrical Costs
August 1, 2018 — July
31, 2019
12
Month
$124.71
$1,496.52
00002
Year One: Base OTA Period
Fixed Janitorial Costs
August 1, 2018 — July
31, 2019
12
Month
$264.46
$3,173.52
10001
Year Two: Option Period One
Fixed TSA Electrical Costs
August 1, 2019 — July
31, 2020
12
Month
$124.71
$1,496.52
10002
Year Two: Option Period One
Fixed TSA Janitorial Costs
August 1, 2019 — July
31, 2020
12
Month
$264.46
$3,173.52
20001
Year Three: Option Period Two
Fixed TSA Electrical Costs
August 1, 2020 — July
31, 2021
12
Month
$124.71
$1,496.52
20002
Year Three: Option Period Two
Fixed TSA Janitorial Costs
August 1, 2020 — July
31, 2021
12
Month
$264.46
$3,173.52
30001
Year Four: Option Period Three
Fixed TSA Electrical Costs
August 1, 2021 — July
31, 2022
12
Month
$124.71
$1,496.52
30002
Year Four: Option Period Three
Fixed TSA Janitorial Costs
August 1, 2021 — July
31, 2022
12
Month
$264.46
$3,173.52
40001
Year Five: Option Period Four
Fixed TSA Electrical Costs
August 1, 2022 — July
31, 2023
12
Month
$124.71
$1,496.52
40002
Year Five: Option Period Four
Fixed TSA Janitorial Costs
August 1, 2022 — July
31, 2023
12
Month
$264.46
$3,173.52
Total Estimated OTA Value:
S23,350.20
2. Current Obligated Amount
Annual Amount
Pro -rated
Monthly Amount
Months
Obligated Amount
Electrical Costs **
$1,496.52
$124.71
12
$1,496.52
Janitorial Costs **
$3,173.52
$264.46
12
$3,173.52
Total Amount
$4,670.04
S389.17
$4,670.04
** The annual amount has been rounded for invoicing purposes.
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3. Accounting and Appropriation Data
Funding is obligated in accordance with the following Accounting and Appropriation Data:
Purchase Request
Item #
Services
Amount
Accounting Code
2118208CKP091
00001
Electrical
$1,496.52
50S 189A000D2018SWE070GE
000077006400648REM-
5903001408080000-233T-TSA
DIRECT-DEF. TASK
2108208CKP091
00002
Janitorial
$3,173.52
50S 189A000D2018 S WE070GE
000077006400648REM-
5903001408080000-2540-TSA
DIRECT-DEF. TASK
Total Amount
$4,670.04
4. Total Obligated Funding
The total obligated funding for this Agreement is $4,670.04.
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ARTICLE I — PARTIES (FEB 2017)
This Other Transaction Agreement (hereinafter referred to as "Agreement" or "OTA") is entered into between the
United States of America (hereinafter referred to as the "Government") Transportation Security Administration
(hereinafter referred to as "TSA") and the Yakima Air Terminal — McAllister Field The TSA and the Yakima Air
Terminal — McAllister Field (hereinafter referred to as the "Airport") agree to cooperate in good faith and to perform
their respective obligations using their cooperative good faith efforts in executing the purpose of this Agreement.
ARTICLE II — AUTHORITY (FEB 2017)
TSA and the Airport enter into this Agreement under the authority of the Aviation and Transportation Security Act
(ATSA), Pub. L. 107-71, 115 Stat. 597, specifically 49 U.S.C. 114(m), and 106(1) and (m), which authorizes
agreements and other transactions on such terms and conditions as the Administrator determines necessary.
ARTICLE III — INTRODUCTION, BACKGROUND, PURPOSE AND SCOPE (FEB 2017)
A. Introduction
ATSA requires TSA to deploy TSA personnel to screen all passengers, property and baggage at all airports and to
establish a program to screen cargo and ensure perimeter access security. In order to carry out this statutory
mandate, it is necessary for TSA to use certain airport space and facilities defined under federal law as "necessary
security checkpoints" (hereinafter referred to as "Space")
B. Background
Beginning in 2003, TSA awarded agreements to airport authorities to define the terms and conditions for TSA's
use of federally -mandated checkpoint space at airports and to provide a vehicle for reimbursing electrical
consumption and/or janitorial costs for the TSA security checkpoint space.
C. Purpose
C.1. This Agreement establishes TSA's use of the security checkpoints TSA needs to conduct baggage and
passenger screening under the requirements of ATSA and other applicable federal laws. In order to provide
airport security in a manner that meets the requirements of ATSA, it is necessary for TSA to use existing
checkpoint space, and, in some cases, to expand checkpoint space.
C.2. This Agreement supersedes all previous agreements and amendments concerning TSA's reimbursement to the
Airport for electrical consumption and janitorial costs at screening checkpoints and baggage areas.
D. Scope
TSA has a requirement to establish the terms and conditions for TSA's use of federal -mandated checkpoint space
at airports and provide a vehicle for the reimbursement of electrical consumption and janitorial costs for this
checkpoint space at the respective airports.
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E. Use of Property
E.1. The city is the owner and operator of that certain airport known as Yakima Air Terminal — McAllister
Field, located in Yakima County, State of WA and having an address at 2406 W. Washington Avenue,
Yakima WA 98903 ("Property").
E.2. This Agreement covers the use of space that TSA reasonably believes is necessary for passenger and
baggage screening operations. The specific areas covered by this Agreement (which are referred to herein
as "Space") are set out on Exhibit 1A. The Space may be expanded or altered, and Exhibit IA amended
accordingly, at the written request of TSA and upon the written approval of Airport, such approval not to be
unreasonably withheld, conditioned or delayed. If Airport does not provide such approval, TSA may
proceed pursuant to its legal authority to provide security at airport checkpoints. In addition, temporary
additions to and deletions from the Space, or temporary adjustments thereto, may be made at the verbal
request of the TSA. TSA's use and occupancy of other areas at the Property, such as offices for the Federal
Security Manager and staff and other areas not deemed necessary checkpoint space, have been or will be
obtained through a separate lease agreement between Airport and the U.S. General Services Administration,
acting on behalf of TSA.
E.3. The ATSA authorizes TSA to acquire real property by purchase, lease, condemnation, or otherwise. This
Agreement shall not be considered a waiver of any rights that TSA may assert under ATSA with respect to
the acquisition of property, nor with respect to TSA's authority to enter onto any Airport property to
address security concerns; nor shall this Agreement waive any rights that the Airport may assert in
connection with such acquisition.
E.4. Airport provides the Space to TSA in "AS IS" condition as of the Effective Date of this Agreement.
F. No Rent
Pursuant to Section 511 of the Department of Homeland Security Appropriations Act, 2005, Pub. Law 108-334,
118 Stat. 1298 (October 18, 2004), Airport agrees to provide use of the Space at no cost to TSA as a part of its
obligation to comply with a security program and in recognition of the benefits that TSA's security function
provides to Airport, passengers and others entering airport property. Airport reserves the right to impose rental
charges for the Space if federal law requires TSA to pay rent for checkpoint space in the future.
ARTICLE IV — RESPONSIBILITIES (FEB 2017)
TSA'S Operational Activities at Airport
The Airport hereby agrees that TSA has the following rights and privileges:
1. The right to use the Space in connection with its screening and security operations at the Property, including
but not limited to the right to establish and use security checkpoints, to place and operate screening equipment,
to screen passengers and their property, baggage, and cargo and to perform such other activities and locate
such other equipment as TSA deems necessary for TSA to perform its passenger and baggage screening
function under federal law.
2. TSA shall not be responsible for any restoration costs when such cost is the result of the Airport's request to
remove or relocate TSA equipment.
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3. The rights to install, operate, maintain, repair, remove, and store equipment necessary for TSA's operations
within the Space. TSA agrees to give notice to Airport and coordinate their screening activities with Airport
whenever possible. To the extent required under federal law, TSA's contractor will obtain all state and local
permits required to perform any work under this paragraph.
4. The right to refuse additions, improvements, modifications, revisions or other alterations within the Space by
Airport, including the installation of fixtures and placement of personal property, that TSA reasonably believes
may interfere with TSA's use of the Space.
5. Airport will provide TSA employee parking spaces according to its customary, non-discriminatory practices
for employees of other governmental entities, including payment of applicable fees, if any. Such practices and
fees shall be set out in a separate agreement between the Parties.
6. TSA is responsible for its own telecommunications services; however, if the Airport has a Shared Tenant
Services policy, TSA may use such system upon payment of any applicable charges pursuant to a separate or
modified agreement between Airport and TSA. TSA agrees to coordinate with Airport so as to not overload
the electrical, plumbing or HVAC systems associated with the Space. TSA will not install or cause to be
installed equipment or machinery that will place a load upon any floor exceeding the load per square foot area
that such floor was designed to carry.
7. Airport will maintain and keep in good repair the Space, including electrical, plumbing, and HVAC systems.
8. With the prior consent of TSA, such consent not to be unreasonably withheld, Airport may enter the Space
used by TSA for the performance of Airport's obligations under federal law or other lawful purpose.
Notwithstanding the foregoing, Airport will comply with all applicable federal security requirements
(including badging and maintenance of sterile area) and will use its best efforts to minimize the disruption of
TSA operations.
9. The Airport is responsible for janitorial services in the TSA passenger and baggage screening areas to include
clean-up of bio-hazardous spills in accordance with 29 CFR 1910.1030.
ARTICLE V - EFFECTIVE DATE AND TERM (FEB 2017)
This Agreement shall commence on the Effective Date, August 1, 2018, and shall continue for a term of one (1) year
(the "Term") or so long as federal law requires TSA to perform screening functions at the Airport, whichever is
sooner.
This Agreement may be extended for four (4) one (1) year terms ("Option Terms") on each anniversary of the
Effective Date unless terminated as provided in Article XIII, not to exceed five (5) years.
ARTICLE VI — ACCEPTANCE AND TESTING (FEB 2017) (RESERVED)
ARTICLE VII - FUNDING AND LIMITATIONS (FEB 2017)
For the initial 12-month Term of this Agreement, TSA shall be obligated to pay no more than $4,670.04 for
performance of this Agreement. Funding of the Option Terms shall be provided upon TSA's exercise of said option.
Funding for all option years is subject to the availability of funds.
After the initial 12-month term, annual funding shall be unilaterally awarded by TSA at the current funding level
unless the Airport requests an amendment to the Agreement. OTA modifications that amend the Agreement shall be
bilaterally awarded.
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The Airport shall submit a proposed amendment with all required documentation to substantiate the proposed changes
to this Agreement no later than 60 days prior to the current period of performance expiration date. All changes shall
become effective upon the execution of a modification to this Agreement. In no event shall TSA be liable for any
expenses incurred by the Airport unless previously agreed to by TSA.
ARTICLE VIII — BILLING PROCEDURE AND PAYMENT (FEB 2017)
The United States Coast Guard Finance Center ("FINCEN") performs the payment function on behalf of the TSA.
Registration in the System for Award Management (SAM) is mandatory for invoice payment. For information
regarding SAM, please refer to https://www.sam.gov/portal/public/SAM.
A. Payment / Performance Provisions
The Parties hereby agree to the following:
A.1.
Upon receipt of a Proper Invoice from the Airport, TSA shall reimburse the Airport for the costs of
electrical consumption by TSA screening equipment located in Exhibit lA ("TSA Space Summary") in
an amount calculated in accordance with the cost allocation methodology set forth in Exhibit 2
("Electrical Costs") for the period of service indicated in the invoice.
A.2. The Airport shall provide janitorial and cleaning services and supplies as may be necessary or required in
the operation and maintenance of the Space at a level generally consistent with the janitorial standards for
space throughout the terminal complex and including, at a minimum, the janitorial and cleaning services
and service frequencies set forth in Exhibit 3 ("Janitorial Services").
A.3. Upon receipt of a Proper Invoice from the Airport, TSA shall reimburse the Airport for its pro-rata share
of Airport's cost to provide such janitorial and cleaning services in the Space in an amount calculated in
accordance with the cost allocation methodology set forth in Exhibit 4 ("Janitorial Costs") for the period
of service indicated in the invoice.
A.4. Notwithstanding the foregoing, TSA may enter into contracts with third parties for janitorial and cleaning
services. In which case, upon notice from TSA of having entered into such third party contract(s), the
Airport shall be relieved of its obligation to provide such services under this Article VIII and TSA shall be
relieved of its obligation to reimburse Airport under this Article VIII. In the event that Airport chooses to
cease providing janitorial and cleaning services and supplies under this Article VIII, Airport must give
notice to TSA at least ninety (90) days prior to such cessation.
A.S. All reimbursement costs due under this Agreement shall be due after services are received and, to the
extent appropriated funds are available, shall be paid within sixty (60) days of TSA's receipt of a Proper
Invoice from the Airport.
A.6. Unless otherwise indicated herein, a Proper Invoice shall mean an invoice that is submitted by the Airport
directly to FINCEN using any one of the methods and addresses indicated below. A copy of the invoice
may also be transmitted to the TSA Federal Security Director's (FSD) designated Point of Contact for
informational purposes only.
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B. Invoicing
Invoices shall be e-mailed, faxed or sent via U.S. mail to FINCEN at the following addresses:
(Please use only one method per invoice submission.)
Billing Address:
United States Coast Guard Finance Center
TSA Commercial Invoices
P.O. Box 4111
Chesapeake, VA 23327-4111
Email:
fin-smb-tsainvoices@uscg.mil
Fax: (addressed to TSA Invoices)
757-413-7314
The Airport invoice format is acceptable. However, the invoice shall, at a minimum, include the following:
1. Agreement Number
2. Invoice Date
3. Invoice Number
4. Name and Address of the Airport Requesting Fund Disbursement
5. Point of Contact, with Address, Telephone, Fax and E-mail
6. Tax Identification Number
7. DUNS Number
8. Supporting Documentation to include Invoices or Other Documentation that Substantiates the Amount of
Funds to be Disbursed by TSA
9. Total Amount of Funds Requesting to be Disbursed by TSA
10. Remittance Address
Notwithstanding any other payment clause in this Agreement, the Government shall make invoice payments under the
terms and conditions specified in this Article. Payment shall be considered made on the day the check is dated and
deposited in the US mail, or an electronic funds transfer is completed. All days referred to in this clause are calendar
days, unless otherwise specified.
The Airport's failure to submit a Proper Invoice within one (1) year of completion of service for any period of service
may, in the sole discretion of TSA, result in delay of payment or no payment in the event appropriated funds are no
longer available.
ARTICLE IX — AUDITS (FEB 2017)
TSA shall have the right to examine or audit relevant financial records for each Airport facility, while this Agreement,
or any part thereof, remains in force and effect, and for a period of three years after expiration or termination of the
terms of this Agreement. For each facility, the Airport shall maintain: project records, technology maintenance
records, and data associated with this Agreement while this Agreement, or any part thereof, remains in force and
effect, and for a period of three years after the expiration or termination of this Agreement. If this Agreement is
completely or partially terminated, the records relating to the work terminated shall be made available for three years
after any resulting final termination settlement. Records relating to appeals under the "Disputes" provision in Article
XII regarding this Agreement shall be made available until such appeals are finally resolved.
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As used in this provision, "records" includes books, documents and other data, regardless of type and regardless of
whether such items are in written form, in the form of computer or other electronic data, or in any other form that
relate to this Agreement for each facility.
The Comptroller General of the United States shall also have access to, and the right to examine, any records involving
transactions related to this Agreement.
This article shall not be construed to require the Airport or its contractors or subcontractors who are associated with or
engaged in activities relating to this Agreement, to create or maintain any record that they do not maintain in the
ordinary course of business pursuant to a provision of law, provided that those entities maintain records which conform
to generally accepted accounting procedures.
ARTICLE X — AUTHORIZED REPRESENTATIVES (FEB 2017)
The TSA Contracting Officer is the only person authorized to make any changes, approve any changes in the
requirements of this Agreement, obligate funds and authorize the expenditure of funds.
The COR is responsible for the technical administration and liaison of this Agreement. The COR is not authorized to
change the scope of work, to make any commitment or otherwise obligate the TSA, or authorize any changes which
affect the liability of the TSA. The Airport will inform the Contracting Officer in the event that the COR takes any
action which is interpreted by the Airport as a change in scope or liability to either party.
TSA Contacts
Contracting Officer
Sophia Woodward
Contracting Officer
Workforce & Enterprise Operations Division
Office of Contracting and Procurement
Transportation Security Administration
601 S. 12th Street
Arlington, VA 20598-6025
Phone: 571-227-4580
Email: Sophia.Woodward@tsa.dhs.gov
Contracting Officer's Representative
Ronald Colbert
Program Specialist
Facilities and Infrastructure Branch
Office of Finance and Administration
Transportation Security Administration
601 S. 12th Street
Arlington, VA 20598-6025
Phone: 571-227-3546
Email: ronald.colbert(alsa.dhs.gov
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Airport Contacts
Primary Contact
Robert Peterson
Airport Manager
Yakima Air Terminal — McAllister Field
2406 W. Washington Avenue, Suite B
Yakima, WA 98903
Phone: 509-575-6149
Email: rob.peterson@yakimaairterminal.com
Secondary Contact
Kris Yalovich
Administrative Assistant
Yakima Air Terminal — McAllister Field
2406 W. Washington Avenue, Suite B
Yakima, WA 98903
Phone: 509-575-6149
Email: kris.yalovich@yakimaairterminal.com
ARTICLE XI - LIMITATIONS ON LIABILITY (FEB 2017)
A. Subject to the provisions of Federal law, including the Federal Torts Claims Act, each party expressly agrees
without exception or reservation that it shall be solely and exclusively liable for the acts or omissions of its
own agents and/or employees and that neither party looks to the other to save or hold it harmless for the
consequences of any act or omission on the part of one or more of its own agents or employees, subject to the
same conditions provided above.
B. The Airport has the affirmative duty to notify the TSA Contracting Officer in the event that the Airport
believes that any act or omission of a TSA agent or employee would increase the Airport's costs and cause
the Airport to seek compensation from TSA beyond TSA's liability as stated in Article IV (Responsibilities),
or Article VII (Funding and Limitations). Claims against either party for damages of any nature whatsoever
pursued under this Agreement shall be limited to direct damages not to exceed the aggregate outstanding
amount of funding obligated under this Agreement at the time the dispute arises. If the Airport receives any
communication which it interprets as instructions to change the work encompassed in this Agreement, or to
incur costs not covered by funding obligated at that time, the Airport must not act on that communication, and
must contact the Contracting Officer verbally and in writing immediately.
C. In no event shall either party be liable to the other for consequential, punitive, special and incidental damages,
claims for lost profits, or other indirect damages.
D. No third party shall assert any rights under this Agreement unless expressly provided herein.
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ARTICLE XII — DISPUTES (FEB 2017)
Where possible, disputes shall be resolved by informal discussion between the Contracting Officer for TSA and an
authorized representative of the Airport. All disputes arising under or related to this Agreement shall be resolved
under this Article. Disputes, as used in this Agreement, mean a written demand or written assertion by one of the
parties seeking, as a matter of right, the adjustment or interpretation of Agreement terms, or other relief arising under
this Agreement. The dispute shall be made in writing and signed by a duly authorized representative of the Airport or
the TSA Contracting Officer. At a minimum, a dispute under this Agreement shall include a statement of facts,
adequate supporting data, and a request for relief. In the event the parties are unable to resolve any disagreement
through good faith negotiations, Airport may submit the dispute to the Deputy Administrator for Acquisition. If the
decision of the Deputy Administrator for Acquisition is unsatisfactory, the decision may be appealed to the TSA
Assistant Administrator for Acquisition. The parties agree that the TSA Assistant Administrator for Acquisition's
decision shall be final and not subject to further judicial or administrative review and shall be enforceable and binding
upon the parties.
ARTICLE XIII — TERMINATION (FEB 2017)
In addition to any other termination rights provided by this Agreement, either party may terminate this Agreement at
any time prior to its expiration date, with or without cause, by giving the other party at least thirty (30) days' prior
written notice of termination. Upon receipt of a notice of termination, the receiving party shall take immediate steps to
stop the accrual of any additional obligations that might require payment.
ARTICLE XIV - CHANGES AND/OR MODIFICATIONS (FEB 2017)
Changes or modifications to this Agreement shall be in writing and signed by the TSA Contracting Officer and the
authorized representative of the Airport. The modification shall cite the subject provision to this Agreement and shall
state the exact nature of the modification. No oral statement by any person shall be interpreted as modifying or
otherwise affecting the terms of this Agreement. Reasonable administrative modifications such as changes in
accounting lines, address changes, name of the TSA Contracting Officer, etc. may be issued unilaterally by TSA.
ARTICLE XV - CONSTRUCTION OF THE AGREEMENT (FEB 2017)
This Agreement is issued under 49 U.S.C. §106 (1)(6) and §114(m) and is not a procurement contract, grant,
cooperative agreement, or other financial assistance. It is not intended to be, nor shall it be construed as, a partnership,
corporation, or other business organization. Both parties agree to provide their best efforts to achieve the objectives of
this Agreement. The Agreement constitutes the entire agreement between the parties with respect to the subject matter
and supersedes all prior agreements, understanding, negotiations and discussions whether oral or written of the parties.
Each party acknowledges that there are no exceptions taken or reserved under this Agreement.
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ARTICLE XVI - PROTECTION OF INFORMATION (FEB 2017)
The parties agree that they shall take appropriate measures to protect proprietary, privileged, or otherwise confidential
information that may come into their possession as a result of this Agreement.
A. Release of Technical Data
No information, oral or written, concerning the scope of this Agreement, shall be published or released to the
public without the prior written approval of the TSA Contracting Officer.
B. Records and Release of Information
In the event the Airport receives Sensitive Security Information (SSI) pursuant to this Agreement, as defined in 49
CFR Part 1520, the SSI shall be handled in accordance with that regulation and TSA policies. All members
assigned to work under this Agreement are subject to the provisions of 49 CFR Part 1520, Protection of Sensitive
Security Information. SSI may not be disclosed except in accordance with the provisions of that rule.
C. Media
All media releases and other contact with or by media related to this Agreement and in accordance with the terms
of this Agreement shall be referred to the Contracting Officer.
ARTICLE XVII - ESTABLISHING A MINIMUM WAGE FOR CONTRACTORS (FEB 2017) (RESERVED)
ARTICLE XVIII — IMPROVEMENTS OR ALTERATIONS (FEB 2017)
A. TSA shall have the right to make such additions, improvements, modifications, revisions or other alterations
within the Space as are necessary for required security operations at the Property. To the extent required under
federal law, TSA's contractors will abide by state and local permitting requirements when making alterations to
the Space. The Airport shall use its best efforts to support TSA in obtaining required permits in a timely fashion
so as to minimize delay.
B. TSA shall, whenever possible, notify the Airport in advance when any additions, improvements, modifications,
revisions or other alterations to the Space are planned, and shall coordinate such alterations with Airport. In
addition, upon completion, TSA will allow the Airport to inspect the same and will provide an updated set of
working drawings showing the current as -built condition of the Space. The Airport will safeguard such as -built
drawings from unauthorized access or disclosure as Sensitive Security Information in accordance with the
requirements of 49 C.F.R. part 1520.
ARTICLE XIX — GOVERNING LAW (FEB 2017)
Federal law governs this Agreement. Airport shall comply with all federal, state and local laws applicable to Airport
as owner of the Property. TSA will comply with all federal, state and local laws applicable to and enforceable against
TSA under federal law, provided that nothing in this Agreement shall be construed as a waiver of any sovereign
immunity of the TSA. The Airport is required by the terms of certain grant assurances entered into with the Federal
Aviation Administration to include certain clauses in all contracts; TSA shall be bound by those clauses to the degree
required by federal law.
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Exhibit 1A
TSA Space Summary
TSA Space
Operational Sq Ft
Janitorial Sq Ft
Total Passenger Screening
736
736
Total TSA Space
736
736
TSA Space
Operational
Sq. Ft
Janitorial Services
required? YIN
Janitorial
Sq Ft
Passenger Screening
736
Yes
736
Total Passenger Screening
736
736
Page 13 of 16 70T01018H9NCKP091
17
version 12
updated: ,tune 1, 2017
v
C
Exhibit 2
TSA Electrical Costs
Exhibit 2
Utility hates
YKM Equipment Power Cansumptkon Estimate
TSA Checkpoint Agreement
OTA; 7OTO1O18TONCKPO91
May 2018
V
4
0
a
0
0
U
0
0
0.0
0
Th
0
O.
T
O
O
.0
0
7
4.4
72,il6
n
7
0
Entry
0
P
0
Total C
Total Cost
4,71
Total Cast
Per Year
4
p3ri}n5e5.
Operating Time; time the sy
P
n
utilization rates determined for each system. Example being the ACT is not atWays performing a scan slue to Uic
time required for the passenger to enter the system and the fact that checkpoints are not cdminedosty in a foil
toasted condition, thus the nperattng time power totisumptieu value i5 a weighted average between the power
ed to perform a scan and the power used while the system is idle.
Turned ON Timer Tlme the system Is turned completely off but is still pI
amount of .over.
.7
9
Page 14 of 16 70T01018H9NCKP091
18
Exhibit 3
TSA Janitorial Services
The Airport or its contractor shall provide the following services, as applicable, at the specified frequencies
or as needed to accommodate surge conditions:
SERVICE
FREQUENCY
(a)
Remove trash in Checkpoint Screening area
Daily
(b)
Vacuum carpets
Daily
(c)
Clean screening tables
Daily
(d)
Dust TSA equipment, desks, light fixtures, and
any other horizontal surfaces within Space
Weekly
(e)
Clean divestiture bins
Weekly
(f)
Shampoo carpets
Twice a year
Janitorial Services shall be performed throughout the Space unless otherwise indicated. Special services, to
include the clean-up of bio-hazardous spills, shall be provided immediately upon request of TSA personnel.
Page 15 of 16 70T01018H9NCKP091
19
Exhibit 4
TSA Janitorial Costs
Annual
Cleaning Rate
Total TSA
Janitorial Space
Annual
Janitorial Costs
$4.31 per sq. ft.
736 sq. ft.
**$3,173.52 annual cost
$264.46 monthly cost
**The annual amount is rounded
for invoicing purposes
Janitorial Cost Summary
Sq. Ft
°f4
Annual
Cleaning Rate
Per Sq. Ft.
FY1$ Annual
Amount
TSA Janitorial Space and Pro -rated Annual
Janitorial Amount
736
100%
$4.31
$3,173.52
Sq. Ft
TSA Passenger Screening Checkpoint
736
Total TSA Space
736
Page 16 of 16
70T01018H9NCKP091
1
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.G.
For Meeting of: July 10, 2018
ITEM TITLE: Resolution executing an Other Transaction Agreement with the
Transportation Security Administration at the Yakima Air Terminal -
McAllister Field
SUBMITTED BY: Robert K. Peterson, Airport Director, 509-575-6149
SUMMARY EXPLANATION:
The Transportation Security Administration (TSA) conducts passenger screening operations as
passengers prepare to depart from the main terminal building. This Other Transaction
Agreement (OTA) reimburses the airport for TSA's electrical usage to operate their screening
equipment. Additionally, the agreement reimburses the airport for providing janitorial services
within the designated security checkpoint to ensure a clean facility for our passengers.
The agreement allocates $23,350.20 of revenue over the next five years starting on August 1,
2018 and terminating on July 31, 2023. Payments are received on a monthly basis throughout
the term of the agreement.
ITEM BUDGETED:
Yes
STRATEGIC PRIORITY: Partnership Development
APPROVED FOR
SUBMITTAL:
City Manager
STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
N/A
ATTACHMENTS:
Description Upload Date Type
o
� RaoNohmn 6,114/2018 Feadvdon
Transportation
Security
Administration
OTHER T
NSACTION AG
EMENT
OTA NUMBER:
70T01018T9NCKP091
Modification Number: P00002
ISSUED TO:
City of Yakima
Yakima air Terminal — McAllister Field
2406 W. Washington Avenue, Suite B
Yakima, WA 98903
Attn: Robert K. Peterson, Airport Manager
Phone: 509-575-6149
Email: vo_b.petcrson:Ir vAio (r(cj iniii,cont
EN: 916001293
DUNS: 078212651
REQUISITION NUMBER:
2120200CKP I 18
Transportation Security Administration
Contracting and Procurement
Workforce & Enterprise Operations Acquisition
Division
601 S 12' Street
Arlington, VA 20598-6025
Contract Specialist: Victor Carden
Phone: 571-227-4834
Email: Victor.Cardenrt tsa.clh,,Alov
PROG
Program: Other Transaction Agreement (OTA) for Use of Space and Cost Reimbursement for TSA
Security Checkpoint and Baggage Screening Areas.
Period of Performance: 8/1/2020 — 7/31/2021
NAICS: 488119
PSC: S112
FISC DATA
Accounting Line: See page 2 for Accounting and Appropriation Data.
Obligated Amount: $1,867.68
PU
• I
OSE
Modification P00002 extends the period of performance of Agreement 70T01018T9NCKP091 and
obligates funding for the reimbursement of fixed electrical costs for the TSA security checkpoint and
baage areas at Yakima Air Terminal — McAllister Field (YKM).
AUTHORIZED SIGNATU
IN WITNESS WHEREOF, the Parties have entered into this Agreement by their duly authorized
officers.
Pi • icipant's Signature D te
Typed N me and
Contracting Officer's Signature Date
Digitally signed by SOPHIA L
WOODWARD
Date: 2020.07.22 12:17:45
Typed ame and it e: 40 '00—
SOPHIA L
Alex Mcyerhoff, In erim City Manager Sophia Woodward, Contracting Officer
CITY CONTRACT
oi90/ //).(1401,2..
RESOLUTION NO: a -do it4 -005-
5.
70T01018T9NC 1"091 P00002
City of Yakima
1. Purpose
The purpose of Modification P00002 to Agreement 70T01018T9NCKP091 is to:
Page 2 of 2
Extend the period of performance for 12 months from August 1, 2020 to July 31, 2021.
Obligate funding for fixed electrical consumption costs for the TSA security checkpoint
and baggage screening areas at Yakima Air Terminal — McAllister Field (YKM).
This modification incorporates the updated Exhibit 2 dated 4/29/2020.
2. Obligated Funding
Electrical Costs
Total Amount
Annual Costs
$1,867.68
$1,867.68
3. Accounting and Appropriation Data
Item #
00001
Total Amount
Service
Electrical
4. Current Obligated Funding
Award Date
July 17, 2018
May 21, 2019
Total
Pro -rated
Monthly Costs
Amount
$1,867.68
$1,867.68
Obligated Amount
$155.64 12 $1,867.68
$155 64 12 $1,867.68
Accounting & Appropriation Data
50S201A000D2020SWE070GE000019077 68648REM
5903001408080000-233T-TSA DIRECT-DEF. TASK-D
Contract/Modification
Base OTA Award
Obligated Amount
$4,670.04
5. Total Obligated Funding
P00001
$4,670.04
Modification P00002 increases the total obligated funding for this Agreement:
From: $9,340.08
By: $1,867.68
To: $11,207.76
6. Terms and Conditions
$9,340.08
All other terms and conditions of Agreement 70T01018T9NCKP091 remain unchanged and in full
force and effect.
End of Modification P00002
version 13
updated: 4/27/20
by -1`, Staff Ancire.w Rheaurne
Version: 13
EDS:
11:TD:
X-Ray Equipment;
RX
CT X-RAY
AT1
AT2 Scanner
AT2 AVS
Document Scanner
D Equipment:
Input Cost per KWH i$)
Equipmen
InVision CTX- E]
InVision CTX-5
GE]
lInVision CTX-9000 fGE. Morphia]
InVision CTX-9400 f GE, Morohol_
InVision CTX-9800 [GE, Morphol
L3 examiner
Exhibit 2
TSA Screening Equipment Power Consumption Estimate
YKM
OTA 70T01018T9NCKP091
P00002
Effectivn as of August, 2020
UPS
CT-80 'Reveal]
Smiths Detection lonscan 40051Barrimer]
ection EGI
emiser orpho
Rapiscan 5200
Rapiscan 5220
.Rapiscan
Perkinllrner Linescan 110
Rapiscan-620DV
L3 ACX-6.4MV
Smiths Heimann-6040aTix
'Credential Authentication Technology (KAT]
CEIA 02PN20
iMetorex 200D Rapiscan
Garrett 6500i Enhanced Metal Detector
11apiscan-Secure1000
L3 Provision,SC100
Rapiscan-Secure1000
L3 Provision-SC100
Thermo Fisher Scientific TruScreen [Ahura]
Ceia EMA-MS
Smiths RespondeR
liOperationa
en
otorola
uan ar Repeater/Station
Turned Off Per Unit
Operating idle Time 'Time Number of Cost per Total Cost Total Cost Total Cost
Time tHours): (Hours): Hours); Machines: day 15) . er Day er Month per Year
7.0 10.0 7.0
7.0
7.0
7.0
10.0
10.0
7 0
$0.000
So.
$0.000
$0.00
So.00
Sum
$0.00
50.00
111
0.00 $0.00
$0.000 50.00
$0.000
0.00
50.00
So.00
$0.00 So.00 So.00
50.00 0.00 $0.0
50.00 $0.00 $0.00
o.
$0.00
$0.0
$0.00
$0.00
$0.00
$0.000 $0.00 o.op $0.00
So.00 $0.00
So.00 0.00
$0.00
$0.00 5iEi1 50.00
$0.000 SO. $0.00 50.00
S0.00
So.00 Soma
So.
$0.00 S0.00
0.0 0.00
So.00
So.aa
50.00
0 $0.00 $0.00 so.o
S0.00 $0.00
$ .000
So. So.00 So.
$0.000
$0.000
So. $0.00
Soma o,
$0.00 So.00
0.00 $0.00
So.00 So.00
$2.96 89.89
0.00
0,104 Soao
0.000
0.000
$0.0 50.00
$1.2 39.00
Sam Soma
S0.0
$0.00
00
o.
0.0
111
Total Cost Total Cost Total Cost 1
per Day .er Month .er Year
55.12 5155.64 $1,867.64
.*,
$155,641 $1,867.68
the anneal amount is rounded for invoicing
purposes
Notes: Operating Time: Time the system is expected to be on and in use. The value is a weighted average based on the
utilization rates determined for each system. Example being the AIT is not always performing a scan, due to the
time required for the passenger to enter the system and the fact that checkpoints are not continuously in a fully
I loaded condition, thus the operating time power consumption value is a weighted average between the power
used to perform a scan and the power used while the system is idle„
Idle Time: Time the system is powered on but not expected to be screening
Turned Off Time: Time the system is turned completely off but is still plugged in and thus may be drawing a s a
amount of power.
,, Transportation
04_ ,, Security OTHER T " ' NSACTION AGREEMENT
,` Administration
OTA NUMBER:
REQUISITION NUMBER:
70T01018T9NCKP091
Modification Number: P00003
2120200CK P202
ISSUED TO:
ISSUED BY:
City of Yakima
Yakima air Terminal — McAllister Field
2406 W. Washington Avenue, Suite B
Yakima, WA 98903
Attn: Robert K. Peterson, Airport Manager
Phone: 509-575-6149
Email: rot-Lpetcr,,,orip_\ 11,.iniaairmmill,11.com
EIN: 916001293
DUNS: 078212651
Transportation Security Administration
Workforce & Enterprise Operations Acquisition
Division
601 S 12' Street
Arlington, VA 20598-6025
Contract Specialist: Victor Carden
Phone: 571-227-4834
Email: VI ctor,Ga Lion'a ka c111,,,,,L0\
PROG ' .
Program: Other Transaction Agreement (OTA) for Use of Space and Cost Reimbursement for TSA
Security Checkpoint and Baggage Screening Areas.
Period of Performance: 2/1/2020 — 12/31/2020 (COVID-19 Cleaning)
NAICS: 488119
PSC: S112
FISCAL DATA
Accounting Line: See page 3 for Accounting and Appropriation Data,
Obligated Amount: $16,839.79
PU ' ' OSE
Modification P00003 to TSA Agreement 70T01018T9NCKP091 obligates supplemental funding to
reimburse costs for the cleaning and sanitization of the TSA checkpoint areas at Yakima air Terminal —
McAllister Field (YKM) as required by local and state health authorities and the Centers for Disease
Control and Prevention (CDC) in response to COVID-19. This modification also amends the
Agreement as indicated on page 2.
AUTHORIZED SIGNATURES
IN WITNESS WHEREOF, the Parties have entered into this Agreement by their duly authorized
officers.
Participant's Signature Date
i.ILII
Contracting Officer's Signature Date
SOPHIA L Digitally signed by SOPHIA L
WOODWARD
A SOD A i:11 Date: 2020.08.06 12:35:11 -0400'
Typed N. e and Ti
Alex Meyerhoff, InterimCity Manager
Typed Name and Title:
Sophia Woodward 08/06/2020
CITY CONTRACT N
RESOLUTION NO:
70T01018T9NCKP091 P00003
Yakima air Terminal — McAllister Field (YKM) Page 2 of 3
1) Background
The 2020 "Coronavirus Aid, Relief, and Economic Security Act ("CARES ACT") provides funding
for TSA to reimburse Airport Authorities for COVID-19 related cleaning and sanitization activities as
required by local and state health authorities and the Centers for Disease and Control and Prevention
(CDC) guidelines for COVID-19. The funding includes the reimbursement of costs for increased
janitorial requirements to mitigate COVID-19 transmission risk for the TSA checkpoint space and
TSA's offices and administrative spaces.
2) Purpose
The purpose of Modification P00003 is to:
- Correct modification P00002 dated July 22, 2020, paragraph 3, Accounting and Appropriation Data
by changing Item # 00001 to read as Item # 20001.
- Obligate supplemental funding to reimburse costs for the cleaning and sanitization of the TSA
checkpoint areas at Yakima air Terminal — McAllister Field (YKM) as required by local and state
health authorities and the Centers for Disease Control (CDC) in response to COVID-19.
The Airport Authority, working with the TSA Airport staff, shall ensure that all COVID-19 related
cleaning and sanitization activities do not damage or interfere with the performance of the TSA
screening equipment.
- Amend the Agreement to include CLIN 20003 for the reimbursement of costs for the cleaning and
sanitization of the TSA checkpoint areas at Yakima air Terminal — McAllister Field (YKM) in
response to COVID-19 for the period of February 1, 2020 through December 31, 2020.
3) Schedule of Items/Prices
CLIN
Description
Total TSA Square
Footage Cleaned
QIv.
Unit
Annual Amount'
20003
Reimbursement of costs for the
cleaning and sanitization of the TSA
checkpoint areas at Yakima air
Terminal — McAllister Field (YKM)
as required by local and state health
authorities and the CDC in response
to COVID-19 and in accordance with
YKM TSA COVID-19 TSA
Cleaning Procedure dated 07/20/20.
736
1
Lot
$16,839.79
Invoicing Requirements
When submitting an invoice for cost reimbursement, the Yakima air Terminal — McAllister Field
(YKM) shall certify in writing that the required services are specifically in response to COVID-19
and shall submit documentation of the cleaning and sanitization services provided for the TSA
checkpoint areas at Yakima air Terminal — McAllister Field (YKM) with the invoice.
70T01018T9NCICP091 P00003
Yakima air Terminal — McAllister Field (Y
4) Obligated Funding
Page 3 of 3
CLIN
Description of Services
Obligated Amount
20003
Reimbursement of costs for the cleaning and sanitization of the
TSA checkpoint areas at Yakima air Terminal — McAllister Field
(YKM) as required by local and state health authorities and the
CDC in response to COVID-19 and in accordance with the YKM
TSA COVID-19 TSA Cleaning Procedure dated 07/20/20
(Attachment I)
$16,839.79
Total Obligated Amount:
$16,839.79
5) Accounting and Appropriation Data
Funding is obligated in accordance with the following Accounting and Appropriation Data:
Purchase Request #
Item #
Services
Amount
Accounting Code
2120200CKP202
20003
COVID-19
cleaning
$16,839.79
50S201B020D2020C0V019DHS01619077
668648REM/ 5903001408080000/2540/TSA
DIRECT/DEF. TASK
Total Obligated Amount
$16,839.79
6) Current Obligated Funding
Award Date
Contract/Modification
Obligated Amount
7/17/2018
Base OTA Award
$4,670.04
5/21/2019
Modification P00001
$4,670.04
7/22/2020
Modification P00002
$1,867.68
Total
$11,207.76
7) Total Obligated Funding
Modification P00003 increases the total obligated funding for this Agreement as follows:
From:
$11,207.76
By:
$16,839.79
To:
$28,047.55
8) Terms and Conditions
All other terms and conditions of Agreement 70T01018T9NCKP091 remain unchanged and in full
force and effect.
End of Modification P00003
Attachment 1— TSA Cleaning Procedure_7-20-2020
Area/Sore.. Eauioment
itheckpoint Secpsnrn0 0S
Private Saw...Area
LRecorppostre Area
p Area to be cleaned eleanlna MalerlalslProtluctx
1 �Paly
Non-TSE high touched surface
areas to include: tables, 70% is.pmpylalooh.
doorknobs, lightswitehes, OR bleachcontarang disinfectant
ountedops, handles, desks, wipes
phones, chairs, keyboards, and OR other EPA -Registered
floors. Household OrsinfecMnt__,_„_
Daily
Non-TSE high touched surface
areas to include. tables,
doorknobs. light switches,
ountertops, handles, desks.
p.n.s, chairs, keyboards, and
floors.
I8enahes. affairs
�HandSa J Hon Stations (Before and After Check into LLineal hand nr� er
inl ;amply trash rote..
Trash Recey_tacles
1Carpets Vac u
Al
i Plexiglas Shielding rItC(CtiVAsti Baaaane Claim, B. Drop 0
Fio
Boartlino Pa
(BP 51 Desks PENTA
re tlential Authentication T
Credential Authentication Technol
Al
Ida
AT tau
DivestitureiRecompostire Tables (Stainless Steel
Divestiture Bins(Bow(s AO Manufact
Expi
Explosives Tr
vas Trace De
AT X-Ray
AT X-Ray Unit Smite
AT X-Ray Unit S
ATX-Ray Unit Smith
AT X-Ray Unit 00000an
on
i Tand OT Evuin,(neg{M0nV pturers
AT X-Rev Unit
Campu
Co
tl
(BL
IA
LS) Smiths
ondo
70% Isopropyl Deribei
OR bleach -containing disinfectant
wipes
OR other 0000 00gistered
Household Disrntectants
70% isopropyl alcohol
OR bleach -containing disinfectant
wipes
OR other EPAtRegistered
Household Disinfectants
Approved hands 00Sr solution
ommercially available plastic
cleaner/path. and Protex (or
imrrar brodum) and cloth
Microfiber clot
water
OR Steno.
d 50%alcohol
BSOe0Passport scannerand Microfbercloth, 50%alcoh
M50010 Card Scanner
ly
Instructions Responsible Party
CSpray ring
down phone) Follow Centers for Disease Control (CDC) guidance
for clean
ing and drsinfecifng'facilities (clean surfaces or other high touch arias
sing detergent or soap and water followed by disinfection agent item the EPA.(
Registered Antimicrobial Products for Use Against Novel CoronavirusSARS-
CoV-2
0 using tuggers or other alrbarna cleaning solutions, ensure a minimum of 5ft
dlsta00a from mkysensitive TS0000009oaential0dame..
Follow Eenters for Disease Control (CDC) guidance for cleaning and
disinfecting (a anes(clean surfaces or other high touch areas using detergent
soap and water followed by disinfection agent from the EP0s Registered
Antimicrobial Products for Use Against Novel Coronavrcus SARS-00V-2)
R using loggers or other alrboma cleanl09 sofufrons, ensure a minimum of 5 ft
distance from any sensitive TSE to avoid potential damage,
Follow Centers lot DD.. Co.,. (CDC) guidance for cleaning and
dlsfnrontirg facilities (clean surfaces or other high touch areas using detergent
or soap and water followed by drsiMec0on agent from the EPA's Registered
Antimicrobial Products for Use Against Novel Corona0rus SARS-00V•2)
It using loggers or other airborne cleaning solutions, ensure 0 minimumof 5ft
idtsbnce from any sensitive T5E to avoid potential damage,
Daily
it.ad swain.Lshould contain at least SD% alcohol_(cleaning contractor
ly
[na
JACO) Soft, clean cloth for all seplrcatronE
OR manufacturer supplied
Idisposable cloth, mild nonaaasw
soap/detergent or Isopropyl
1(Alcohol),
OR Metrex Caw Wipes,
I OR Clorox Germrcdai Wipes
h Touched Surface Areas !70%.0%Isopropyl a
1OR pre -moistened yap
li EPA -approved asmfe
EMerioi-fregg en0yto
n)
01.1
70%.90%(sobroo I alcohol
OR pre -moistened wipes contai
EPA -approved disinfectant
d 70% Isopropyl Alcohol
I Exterior dreauentiy touched
surfaces (buttons and touch
screen)
Is
Pre -moistened wipe
EPA -approved tlisn
70%790% rsepropyl alcohol drlu
with water (30(70 dilution)
i>0
Pre -moistened wipes cantainin
EPA -approved disinfectant
oho
for Control Panel (0CP) ' Pre -moistened wipes con
rd - Mouse EPA.approveddrsmfecant
(Raprscan oRers an OCP Poly skn
ver that makes R eazier to clean
using types)
r Man for
on tor
Viewing windows
I Clorox bleach voices
IOR PDI sanr-cioth bleach wipes
7
Pre-moista
(EPA-appro
70%-90% isopropyl alcohol diluted I Hourly/Rota
with water(30/70 airmen) Iinto position
o00laicoh0i
TOp0i0)007ol
Da
Cieanlnc Contractor
(prop
Hourly
n/a
on wipe down. allow to
soma 0r 00oo000.
I Cleaning Contractor
(CleaningContract.
J Cleaning Contractor
Power dawn the unit(if possible) to ensuro the on touch
tle mt the false loucheswhrieyau clean Wipe ilia unit area to
gattmg lmpKis meats ter» unit as ors merdamage me ana aria,
ever spray chrenrrg so.
Power down the unit of possible) to ensure the onscreen touch software can
0 e the false touches while you clean Wipe the unit area to clean Avoid getting liquids inside the unrl as ihrs may damage the unit and void
nut...warranty Never spray cleaning solutions directly on the unit
Cie
TSA EmoI
pioyees
Unplug component, using cloth and appropriate and mcommended cleaner
wipe down aft exposed surfaces as needed, and allow to fully dry prior to
plugging rota power source, Do NOT use the following chem0000 to clean your
cart mineral spnfs,acetone, punt (hmers abrasive cleansers, or any other
Irharsh or toxic chem.( See attached CAT cleaning eddrsrrtfbng
irtstructons ((wadddone(mstnrctions.
Clean the top and side surfs[
ammonia -based cleaners on lamrn
uuuuuNile,Vem', .liar
Daily Spray on tape down allow to dry
Spray an erwipe down, high touch bIn surface areas to include bin
handlesledges and inside, Allow to dry.
hot wipe or spay the alcohol on
This is the only cleaning sciatic
of disinkmant on sodace around the m
especially important to keep disinfectants clear of
ice flip
n the system th
act performance
le
SA Employees
Cleaning
TSA Employe
cto
Ramrod supply
Contractor Supplied
70% isopropyl alcohol
OR bleach -containing dlsinfec)
wipes
OR otherEPAtRegintored
us Noehol0 Disinfectants.
Contractor ...ad
70% isopropyl alcohol
OR bleach -containing disinfectant
wipes
OR othergister
Household Disinfectants
ed
Conbacasr Supplied
70%Isopropyl alcohol
OR bleacl -0 0 0 fling disinfacM.
wipes
OR other EPA -Registered
Household Disinfectants
Hand sanitiYar solution that
contains at (east SO% alcohol
nla
Contractor Suppled
Con0acfo0Suppii00
Contractor Supplied
Contractor Supplied
Commemlally available plastic
polish and Proton
ix
Micro Fiber Electronic Cle
Cloth' and 50%isopropyl alcohol
mixed in 50%water solution
OR Sienp on
('TSA wdl determined possible to
contract reusable mrcrofiber towels
laundered try cleaning vendors)
(Micro Fiber on. Cleanimng
CIO)' and So%isopropyl alcohol
mixed in 50%water solution
OR Simplex
('TSA will determine d possble to
contract reusable mrerofiber towels
laundered by cleaning vendors)
Idemn supplied cleaning kit
OR isopropyl alcohol and soft clean
cloth
OR Mehex Caw Wipes
OR Clorox Germicidal Wipes
70%-90%isa➢ropyl alcoh
poet towels
i OR Cloroxrl.ysol Wipes
Or
ppi
tl
Alcohol WIpe
OR 70% Isopropyl Alcohol & Paper
Towel
Use dry Krmyapes or cl0h to remove excess dust, dirt and moisture on iha
outside of the 50007 Never use commercial cleaning solutions The use o'
srnfectant on surface around the machine may impact performance It is
[specially important to keop disinfectants clear of the sample inlet
Do
d dam
Mamtars should be cleaned with a m
loth and do not spray solution an the
LCD electronics and damage the mon
other chemicals that can damage the son
Spray on, wipe down, allow to dry
HourlylRotakon Wipe down daily or as need
to position that may leak into the syste
Hourly/Rota
rota positron
pr
TSA Employees
A Employees
TSA Employees
e down daily or as need. Do not use
may leak into the system and damage e
(Sightly Moistened Paper towel Hourly/Robbon
OR lint free cloth (Currentc0anrng into positron
mstructran does not include
IdsrNectant for surfaces only use
'Slightly Moistened Paper towel
OR into free cloth (Currentmeanmg
nat.-too does not include
disnfectant far surfaces -only use
n, allowto dry
overt, allow to dN
down daily or;
lay leak into th
ho
Mlot o ana ao lip
tied Do not us
m and damage e
or
cod prod
leaned with a moistened an0.stanc moth Pre -moisten the
y solution on the screen as It can pool or seep Into the
d damage the monitor Do not use products with ammonia or
t can damage the screen's surface
se a sightly moist (with water), nonabrasive cloth for cleaning. do not use
liquid detergent or chemical substances to clean
Hourly/Rotation Use the <tth provided to
Or
nto position windows Noaloohol basetl cleaning products sho
sad
TSA Empo0
Employe
SA EmpIcy
TSA Employees
TSA Employ
Alcohol Wipe
OR 70% Isopropyl Alcohol & Paper
Towel
Clorox/Lysoi Woos
OR Alcohol Wipes
70% 00%rsepropyl alcohol drluled
with water C30/70), antbstairc cloth
Alcohol Wipe
OR Alcohol & Paper Towel
OR Glom.... Wipes
Ciarox/lysol Wipes
Clorowlysoi Wipes
1 OR POI sanr<loih bleach vanes
polled
70%-90% isopropyl alcohol dilute
wnh water (30n0) ana some abc
cloth
Slightly Moistened Paper towel
OR IiM free cloth (Current cleaning I
nsfruchon does not r n(ectenifor surfaces —only
it only use l
water)
i Slightly Moistened Paper towel
OR lint tree cloth (Current
ctea,ang'nen:clmn does not
prelude darn! tentArsurfaces—
da.
'[Advanced Imaging Technology(AIT)
Advanced Imaging Technolagy(AIT)
Ay(AIT).
007 Monitor do
'.0op
Alc°hot Dlsinfe
oi
alcohol dilut
lot
sopropyl
amr(30+70)
on
ip
oth
Radome Panels (Glass lnlerlor) Alcohol Disinfectant Wipes
OR anlistatic linttfree cloth
moistened with 70%isopropyl
alcohol diluted with water (Wag)
]6�90%IsopropylAleoho)and to
int
Ro
poetic,
ten
ton Alcohol disinfectant
isopropyl diluted with
(radome panels wit mild soap
(cellulose sponge or lint Free c
-with chamois or moist cellulose soon
Do not scrub rouse bnrshes: do not
on pHrais: anddo not use squeegees. ra
instruments to clean reWme panels
dcohot
proPYl
cos
73.
g clean lint
(TSA Employees
tat
0)
Alcohol
OR ]o% isopropyl alu
with water (30170) and
cloth
e clot moistened 0Wth ]0%
sod to clean panels; o wipe
nt of [tiltewatm Waterand
clean water and lintfree lot)
pots;
mi. alb
hers
d wrthalcohpl.
Ilse sapropyl alcoholihonoo70oo , cteari loth na:rosdue rcma ns $CI nmg Oonlraetor
Alcohol disinfectant wipe
OR ]o% isopropyl alcohol diluted
with water (3000) and antistatic
cloth
OTHER TRANSACTION AGREEMENT
OTA NUMBER
REQUISITION NUMBER
70T01018T9NCKP091
Modification Number: 00004
PR217668A126
ISSUED TO
ISSUED BY
Name & Address:
DEPT OF FINANCE,
129 NORTH 2ND STREET, YAKIMA, WA 98901, US
EIN: 916001293
DUNS: 078212651
LOCATION ENTITY CODE:
Name & Address:
WORKFORCE & ENTERPRISE OPERATIONS
6595 Springfield Center Drive
Springfield, VA, 22150, US
Email:
PROGRAM TITLE
Program COVID 19 Cleaning
Overall Period of Performance 01/01/2021 - 06/30/2021
NAICS
PSC
FISCAL DATA
See Continuation Page
Total Obligated Amount: $43,047.55 Total Agreement Value: $43,047.55
PURPOSE
The purpose of Modification P0004 is to
- Amend the Agreement to include new Contract Line Item Number (CLIN) 2003A for the reimbursement costs for the cleaning and sanitization of the
TSA checkpoint areas at Yakima airport (YKM) in response to COVID-19 in the total not to exceed amount of $15,000 00 from January 1, 2021 to
June 30, 2021
- The Airport Authority working with the TSA Airport staff shall ensure that all COVID-19 related cleaning and sanitization activities do not damage or
interfere with the performance of the TSA screening equipment.
AUTHORIZED SIGNATURES
IN WITNESS WHEREOF, the Parties have entered into this Agreement by their duly authorized officers.
•
' -y 1 111
c, I =-�-,y
Digitally signed by GLORIA A
GLORIA A URIA URIA
Date: 2021.02.01 12:38:03 -05'00'
cY ` L�yQ-�,
Participant's Signature Date
Contracting Officer's Signature Date
' be r I i ] arri ,S(bn GS; 1 , �
11�//, m��
URIA, Ms. GLORIA A MS.
1
TYPED NAME AND TITLE
TYPED NAME AND TITLE
CITY CONTRACT NO: Q 0 I {, ' (7 MOO.
RESOLUTION NO: g lg -0 5-1
70T01018T9NCKP091 P00004
Page 2 of 3
OTHER TRANSACTION AGREEMENT
Modification Authority
Authority Text
Justification
OTHER_AUTHORITY
FAR 52.212-4 Contract Terms and Conditions -
Modification P00004 to TSA Agreement
Commercial Items
70T01018T9NCKP091 obligates supplemental
funding to reimburse costs for the cleaning and
sanitization of the TSA checkpoint areas at
Yakima air Terminal — McAllister Field (YKM) as
required by local and state health authorities and
the Centers for Disease Control and Prevention
(CDC) in response to COVID-19
Header Long/Short Text Attachment
Summary of Changes
Listing of Incorporated Purchase Requisitions
PR217668A126
Accounting and Appropriation Data Changes
Item Number0007
Header Information
$15,000 00,
202110550000B022021 DDIF355F000F000159139147001T21 D1907001254011161000000176
68000000168REM01 CO21010103I000000J000000I000000I010I0I0
Total Amount is increased by $15,000 00 from $28,047 55 to $43,047 55
Supplies or Services and Prices/Costs
Line Item Details:
Line Items Added:
Line Item 0007 is added as follows.
Item Number
Base Item
Number
Supplies/Services
Quantity
Unit
0007
CLIN 2003A CKP-COVID-YKM
Contract: 70T01018T9NCKP091
POP 1/1/21-6/30/21
Cost: $15,000 00
1
Job
Contract Type Firm Fixed Price
Unit Price
$15,000 00
Extended Price
EST
$15,000 00
70T01018T9NCKP091 P00001
Page 3 of 3
OTHER TRANSACTION AGREEMENT
Description
Purchase Requisitions
PR217668A126
ACRN
Funded Amount
$15,000 00
IDC Type
Not Applicable
Delivery or Performance
Delivery or Performances Added:
For Line Item 0007, the following has been added
Period Of Performance Start Date
Period Of Performance End Date
Place Of Performance Address
1/1/21
6/30/21
SAS -SECURITY AND ADMINISTRATIVE SERVICES
7668 SAS
6595 Springfield Center Drive
Springfield
VA US 22150
Contract Administration Data
Distributions Added:
Distribution 1 Schedule 1 is added to the line item 0007
Address Details:
The following addresses are modified:
COR Office Address
C&P-CONTRACTING AND PROCUREMENT
7671 C&P
6595 Springfield Center Drive
Springfield VA 22150
Phone
Contact Details.
COLBERT, Mr RONALD E
ronald.colbert@tsa.dhs.gov
Fax:
OTA NUMBER
OTHER TRANSACTION AGREEMENT
REQUISITION NUMBER
70T01018T9NCKP091
PR217668A371
Modification Number: 00005
ISSUED TO
ISSUED BY
Name & Address:
YAKIMA, CITY OF
DEPT OF FINANCE,
129 NORTH 2ND STREET, YAKIMA, WA 98901, US
EIN: 916001293
DUNS: 078212651
LOCATION ENTITY CODE:
PROG
Name & Address:
WORKFORCE & ENTERPRISE OPERATIONS
6595 Springfield Center Drive
Springfield, VA, 20598, US
Email:
RAM TITLE
Program COVID 19 Cleaning
Overall Period of Performance 01/01/2021 - 06/30/2021
NAICS
PSC
FISCAL DATA
See Continuation Page
Total Obligated Amount: $50,547.55
Total Agreement Value:
PURPOSE
$50,547.55
The purpose of Modification P0005 is to:
— Amend the Agreement to include new Contract Line Item Number (CLIN) 2003A for the reimbursement costs for the leaning and sanitization of
the TSA checkpoint areas at Yakima airport (YKM) in response to COVID-19 in the total not to exceed amount of $15,000,00 from January 1, 2021 to
June 30, 2021.
— The Airport Authority working with the TSA Airport staff shall ensure that all COVID-19 related cleaning and sanitization activities do not damage or
interfere with the performance of the TSA screening equipment.
AUTHORIZED SIGNATURES
IN WITNESS WHEREOF, the Parties have entered into this Agreement by their duly authorized officers.
Participant's Signature
A URIA Digitally signed by GLORIA A
GLORIA URIA
Date: 2021.03.15 16:05:39
-04'00'
Contracting Officer's Signature Date
URIA, Ms, ,GLORIA A MS.
TYPED NAME AND TITLE TYPED NAME AND TITLE
CITY CONTRACT iO > (rod
RESOLUTION NO
Modification Authority
ADMINCHANGE_PURSUANT_TO
Header Long/Short Text Attachment -----
70T01 018T9NCKP091 P00005
Page 2 of 4
OTHER TRANSACTION AGREEMENT
Authority Text
add
Summary of Changes
Listing of Incorporated Purchase Requisitions
PR217668A371
Accounting and Appropriation Data Changes
Item Number:0008
Justification
This obligate supplemental funding to reimburse
costs for the cleaning and sanitizing due to
COVID19.
$7,500,00,
2021105500008022021DD1F355F000F000159139147001T21D1907001254011161000000176
68000000168REMO1CO2101010310000001000000100000010101010
Header Information
Total Amount is increased by $7,500.00 from $43,047.55 to $50,547.55
Supplies or Services and..
Line Item Details:
Line Items Added:
Line Item 0008 is added as follows
0008
Contract Type: Firm Fixed Price
Description:
Supplies/Services
CKP - COVID19 - YKM - Contract #
70T01018T9NCKP091 - PR #
2121201CKP198 - Amount: $7500 - POP:
7/1/21 - 9/30/21 - CO: Sam Heim CS: Victor
Carden
Unit Price
Extended Price
Unit
$7,500.00
EST
$7,500.00
Purchase Requisitions PR217668A371
IDC Type:
Not Applicable
ACRN
Funded Amount
$7,500.00
70T01 01 8T9NCKP091 P00005
Page 3 of 4
Delivery or Performance
Delivery or Performances Added:
For Line Item 0008, the following has been added:
OTHER TR NSAGTION AGREEMENT
Period Of Performance Start Date Period Of Performance End Date
7/1/21
Contract Administration Data
Distributions Added:
Distribution 1 Schedule 1 is added to the line item 0008.
OTA NUMBER
70T01018T9NCKP091
Modification Number: 00006
ISSUED TO
OTH R TRT
Name & Address:
YAKIMA, CITY OF
DEPT OF FINANCE,
129 NORTH 2ND STREET, YAKIMA, WA 98901, US
EIN: 916001293
DUNS: 078212651
LOCATION ENTITY CODE:
REQUISITION NUMBER
PR217668A617
ISSUED BY
Name & Address:
WORKFORCE & ENTERPRISE OPERATIONS
6595 Springfield Center Drive
Springfield, VA, 20598, US
Email:
PROGRAM TITLE
Program Electrical Utility Reimbursement
Overall Period of Performance 08/01/2021 - 07/31/2022
NAICS
PSC
See Continuation Page
Total Obligated Amount:
$52,487.71
FISCAL DATA
Total Agreement Value:
PURPOSE
$52,487 71
1. The purpose of Modification P00006 is to fully fund Option Period 3 for the reimbursement of electrical consumption at Yakima Air Terminal (YKM)
2. Other Transaction Agreement Item Number 0009 is funded in the amount of $1,940.16 from 8/1/2021 - 7/31/2022,
3, This modification incorporates the updated Exhibit 2 dated 5/5/2021,
4. All other terms and conditions remain in full force and effect.
AUTHORIZED SIGNATURES
IN WITNESS WHEREOF, the Parties have entered into this Agreement by their duly authorized officers..
ed - See Continuous
TYPED E AND TITLE
CITY CONT ACT NO:
RESOLUTION Ns
L
Digitally signed by
GLORIA A URIA
Date: 2021.07.09 10:05:15
-04'00'
Contracting Officer's Signature Date
URIA, Ms, GLORIA A MS
TYPED NAME AND TITLE
OTHER TRANSACTION AGREEMENT
Modification Authority Authority Text Justification
OTHER AUTHORITY FAR 52.212-4 Contract Terms and Conditions - Reimbursement of Electrical Consumption
Commercial Items
70T01018T9NCKP091 P0000E
Page 2 of
Header Long/Short Text Attachment
a of Chan • es
Listin of incorporated urchase equisitions
PR217668A617
ccountin and ppropriation ata hanoes
[tern Number:0009
Header Information
$1,940,16,
202110550000A002122DDF265F115F00015913914700IT21D1907001233041161000000V6
68000000 68REM12AM2I01010310000001000000000000000100000
Total Amount is increased by $1,940.16 from $50,547 55 to $52,487.71.
uppites or ervices and Prices/Costs
Line Item Details:
Line Items Added:
Line Item 0009 is added as follows:
Item Number Base Item Supplies/Services
Number
0009 Utility Reimbursement - YKM POP:
8/1/21 - 7/31/22
onfr'ict TIP-a:Firm Fixed Price
1.. Unit Price
...,.....,...„,,,..........____ _______ _. ,
Quantity
Unit
Job
$1,940.16
ExtendedPrice[
$1,940.16
_
70TO1018T9NCKPO91 P00006
Page 3of4
or
OTHER TRANSACTION AGREEMENT
�Description"
/DCTvpe: Not Applicable
,elive
��'or -ance
Delivery or Performances Added:
For Line Item 0009, the following has been added:
Period Of P nce Start
Date Period OfPerformance End Date Place Of Performanc-e- mon -
TSAHQ TSAHEADOUARTERS
�8595Springfield Center Drive
� Springfield �
yAUS20598 |
,Contract A— inistration Wata
Distributions Added:
version 13
updated: date 05/05/2021
by 1-SA Staff: Andrew (Andy) Rheaurne
Exhibit 2
TSA Screening Equipment Power Consumption Estimate
Airport: YKM
OTA 70T01018T9NCKP091
Mod: P00006
Effective as of Date: Aug 1, 2021
70T01018T9NCKP091 P00001
Page 4 of
Version: 13
Input Cost per KWH ($) $0.1083
Equipment
InVision CTX-2500 [GE]
Turned 0
Operating IIIIIIdle Time Time
Time (Hours): (Hours): (Hours):
16.0
Per Unit
Number of Cost per
Machines: day ($)
3.638
Total Cost Total Cost Total Cost
per Day per Month per Year
InVision CTX-550 [GE]
ETD:
ETP:
X-Ray Equipment
TRX
CT X-RAY
AT1
Document Scanner Credential Au
entica ion Techno
6.0
16.0
16.0
16.0
5.0 IL
16.0
14.0
14.0
5.197 $0.00 $0.00 $0.00
16.805 $0.00 $0.00 $0.00
$16.805 0.00 0.00 $0.00
$0.00 0.00 $0.00
$9.529
$2.07 $0.00 0.00
$3.638 $0.00 $0.00
$0.312 $0.00 $0.00
$2.989 $0.00 $0.00 $0.0
$0.173 $0.00 0,00 $0.00
So.00 So.00
1 1 $0.189 $0.57 $17.27
$0.485,
$2.079 50.00 $0.00
$9.009 $O.0O $0.0
$1.992
$1.992
$1.039
2.989
$0.996
$0.996
$1.992
$1.992
$1.732
$2.112
2.114
$2.405
50.00
50.00
0.00
Soma
0.00
111
0.00
0.00
$207.25
Soma
Sum
So.00
0.00 50.00
50.00 50.00
50.00
$0.00
$0.00 $o.00
Soma 50.00
$0.00
5o.00
$o.00 $0.00
50.00 $o.00 $0.00
$0.00
$0.0o
$0.00 $0,00
$0.00 $0.00
50.00
$0.0o
So.00
Somo 50.00 $0.0
$0.00 50.00
50.00
$0.00 $0.00 50.00
5.0 1.0 53.225 53.22 $98.08 51,176.97
$0.346
$0.173
5000 Soma 50.00
$0.00 $o.00 50.00
5.0 1.0 $0.206 $0.21 $6.26 $75.09
0.171 $0.00 50.00 $0.00
TMD Equipment:
CEIA 02PN20
e orex 200D Rapiscan
5.0
16.0
19.0
0.0 1.0 $0.104
$0.069
0.10 $3.16 $37.94
0.00 So.00 $0.00
lAIT Scanner
Garrett 6500i Enhanced Metal Detector
Rapiscan-Secure 000
16.0
16.0
$0.061
$1.594
$0.00 $0.00 $0.00
50.00 $o.00 So.00
Provision -SC 00
5.0 19.0
1.0 $1.213
$1.21 536.89 5442.65
AIT 10 Workstation Rapiscan-Secure 000
Provision -SC 00
16.0
16.0
$0.173 50.00 So.00 $0.00
$0.173 $0.00 $0.00 50,00
BLS Equipment:
Thermo Fisher Scientific TruScreen Ahura] 16.0
$0.026
$0.00 $0.00 soma
eia EMA-MS
5.0 0.0 19,0 1.0 50.00 $0.00 $0.02 $0.20
miths RespondeR
16,0
$0.003
0.00 50.00 $0.00
Operational Equipment Motorola Quantar Repeater Station 24.0
$0.260 $0.00 50.00 5o.00
Total Cost Total Cost Total Cost
per Day per Month per Year
$5.32
$161.68 $1,940.11
**
$161.68 51,040.16
..1theannealannountisroundedforinvoicing
purposes.
Notes: Operating Time: Time the system is expected to be on and in use. The value is a weighted average based on the
utilization rates determined for each system. Example being the AIT is not always performing a scan, due to the time
required for the passenger to enter the system and the fact that checkpoints are not continuously in a fully loaded
condition, thus the operating time power consumption value is a weighted average between the power used to
perform a scan and the power used while the system is idle.
Idle Time: Time the system is powered on but not expected to be screening.
Turned Off Time: Time the system is turned completely off but is still plugged in and thus may be drawing a smal
amount of power.