HomeMy WebLinkAboutR-2017-133 Yakima Air Terminal Security Gate Improvements Grant from WSDOTRESOLUTION NO. R-2017-133
A RESOLUTION accepting a grant from Washington State Department of Transportation
Aviation Division for capital improvements to construct Security Gate
Improvements at the Yakima Air Terminal -McAllister Field.
WHEREAS, the City owns and operates the Yakima Air Terminal -
McAllister Field in accordance with applicable Federal, State, and Local regulations; and
WHEREAS, the Washington State Department of Transportation (WSDOT) Aviation
Division makes grant funds available to airports to help maintain and improve airport facilities,
and
WHEREAS, the Yakima Air Terminal -McAllister Field applied for and has been notified
that grant funds are available to the airport to maintain and/or improve the Yakima Air Terminal -
McAllister Field, and
WHEREAS, the Yakima Air Terminal -McAllister Field completed an Airport Master Plan
Update in 2015, which details a variety of Federal Aviation Administration required capital
improvement projects, including replacement of security vehicle and pedestrian gates, and
WHEREAS, the grant funds will provide necessary matching local funds for Federal
Aviation Administration grants received for said projects, and
WHEREAS, the City Council deems it to be in the best interest of the City to accept the
grant funds from WSDOT Aviation Division to accomplish the capital improvements, Now,
Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1 The City Manager or his designee is hereby authorized and directed to accept the
grant from WSDOT Aviation in the amount of forty-six thousand three hundred sixty
dollars and eighty-eight cents ($46,360 88) to be applied as match for the replacement
of security vehicle and pedestrian gates at the Yakima Air Terminal -McAllister Field.
ADOPTED BY THE CITY COUNCIL this 7th day of November, 2017
ATTEST: Ka by Coffe , May
PcW,(A-i tefDA
Sonya CIa-Tee, City Clerkf=-:`.••'•"'
`
t
.O
�✓aSN���
GCB 2727
•=y'Allilit Washington State
Va. Department of Transportation
Grant Agreement
Washington Airport Aid Program
Airport Name
Yakima Air Terminal - McAllister Field
Maximum State Grant Obligation
$ $43,360.88
Public Entity and Address
City of Yakima
2406 West Washington Avenue, Suite B
Yakima, Washington 98903
THIS AGREEMENT, made and entered into this ®l4 day of
November , 2017 , between the STATE
OF WASHINGTON, acting by and through the Aviation Division, Department of Transportation, (hereinafter the "STATE") and the
above named Public Entity, (hereinafter the "PUBLIC ENTITY")
WHEREAS, the Public Entity has submitted to the State for Subvention of the Washington Airport Aid Program for
(acquisition and/or development) of the Yakima Air Terminal - McAllister Field Airport together with the plans and
specifications for such project, which project application has been approved by the State and is hereby incorporated
herein and made a part hereof;
WHEREAS, the State has approved a project for development of the airport consisting of the following described airport
development:
Project Number
YAK -01-17
Detailed Breakdown By Items
$43,360.88 - Security Gate Improvements, including eligible items as of July 1,
2017.
NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of
the (a) Public Entity's adoption and ratification of the representations and assurances contained in said project application,
and its acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the
public from the accomplishment of the project and the operation and maintenance of the airport as herein provided, the State
hereby agrees to pay as its allowable costs incurred in accomplishing the project.
The terms and conditions of this grant agreement are as follows.
The maximum obligation of the State payable under this grant shall be 43,360.88
The Public Entity shall
1 Deposit in an Aviation Fund for said airport, at least $ 43,360.88 to match the State's participation in
said project.
2. Carry out and complete the project in accordance with the plans and specifications and property map, incorporated
herein, as they may be revised or modified with the approval of the state
3 In connection with the acquisition of real property for the project, the Public Entity shall secure at least two written
appraisals by competent, experienced appraisers who are members of a recognized professional appraisal organization
and shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directed
by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the
parties.
DOT Form 900-078 EF
Revised 5/98
Page 1 of 3
r.
GCB 2727
4 No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for
said airport in an amount equal to the state's participation, or the amount designated in paragraph (1) above, which
deposited amount will be used solely for the purpose in question
5 The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities
developed under this project; that no exclusive operating or use agreements shall be granted to any person, company,
or corporation, that failure to abide by such agreement shall automatically obligate the immediate and full return of all
State of Washington money expended in behalf of the project to the State of Washington with reasonable interest.
Further, the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of
years, whichever is longer, as determined by the Aviation Division
6 The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state
agency use or for state activity in search and rescue And, further, RCW 47 68 is followed to best serve the public.
The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to
allowability
The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity
This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement
has been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval
letter for each project.
Except for those projects receiving both state and federal aid, the following inspection scheduled, and reporting system will be
required:
A. Inspection Schedule and Reporting system will vary for each project. Basically, the inspection schedule will be
placed on a quarterly basis. On project taking less than three (3) months, the Public Entity will be required to make
reports and be inspected on the following schedule
1 Public Entity project commencement date
2. Public Entity report project completion date and request final inspection.
3 State will make final inspection and sign -off project as completed
4 State will arrange for audit of account in accordance with regularly scheduled audit program
B Projects taking over three (3) months will be set up on a quarterly inspection and progress report system. The
Public Entity will be required to make reports and be inspected on the following schedule
1 Report project commencement date.
2. Public Entity will make a three (3) months progress report. This will be a letter report giving percentage of
project completed, fund expenditures to date, and short narrative of the project progress, problems encountered
and plans for project completion
3 State will make quarterly project inspections and prepare the report of inspection. A copy of the report will
be delivered to the Public Entity
4 Public Entity will make report of completion of project and request final inspection
5 State will make final inspection and sign -off as completed.
6 State will arrange for audit of account in accordance with regularly scheduled audit program.
It should be made clear that a violation of any of the terms of the Grant Agreement will leave the State free to choose among
one or more of the following remedies
A. The withholding of any future airport aid, and/or
B The return of grant funds awarded as an action for specific performance, and/or
C Enforcement of the commitment made by the applicant.
Page 2 of 3
GCB 2727
The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be
evidenced by execution of this instrument by the Public Entity, as hereafter provided, and said offer and acceptance shall
comprise allocation agreement, constituting the obligation and rights of the State and the Public Entity with respect to the
accomplishment of the project and the operation and maintenance of the airport. Such allocation agreement shall become
effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of
the facilities developed under the project but in any event not to exceed twenty (20) years from the date of acceptance
B
Dir- for Aviation Division
The City of Yakima does hereby ratify and adopt all statements,
representations, warranties, covenants, and agreements contained in the project application and incorporated materials
referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and
conditions thereof
Executed this
0-13
Name of Public Entity. City of Yakima
By.
day of
November 2017
Title City Manager
CITY CONTRACT NO: 20 / 7- 0 0
RESOLUTION NO: 1Z � 1%- i 33
DOT Form 900-078 EF
Revised 5/98
Page 3 of 3
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
1
Item No. 6.1.
For Meeting of: November 7, 2017
ITEM TITLE: Resolution accepting a grant from Washington State Department of
Transportation Aviation Division for capital improvements to
construct Security Gate Improvements at the Yakima Air Terminal -
McAllister Field
SUBMITTED BY: Robert K. Peterson, Airport Director 509-575-6149
SUMMARY EXPLANATION:
Airports are vital to local economies and providing critical links to both state and national
transportation systems. WS DOT Aviation has been charged with the general supervision over the
Airport Aid Grant Program pursuant to RCW 47.68 in which the program provides crucial
financial assistance to public -use airports in the preservation of Washington's system of airports.
Under RCW 47.68.090, any city, county, airport authority, political subdivision, federally
recognized Indian tribe, public corporation, or person(s) that owns and operates a public -use
airport included in the Washington Aviation System Plan (WASP) is considered an eligible airport
sponsor and may apply for WS DOT Airport Aid grant funds.
WS DOT funds will be utilized as the airport's local match to replace vehicle and pedestrian
security gates.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL:
Yes
Public Safety
STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
City Manager
ATTACHMENTS:
Description Upload Date
D resdution 11/2/2017
D Grant Offer Letter 10/30/2017
0 Grant Agreement 10/30/2017
Type
Cor Memo
Co r Merno
Contract
2
October 25, 2017
Mr. Cliff Moore
City Manager
City of Yakima
2406 W. Washington Ave., Suite B
Yakima, Washington 98903
Aviation Division
7702 -8 !nal St 8W
Tum tar, WA
360-709-8015 / F -7
Toll F 1-
4
Re: Airport Aid Grant Offer / Yakima Air Terminal -McAllister Field / $43,360.88
Dear Mr. Moore:
Each year Washington State Dep t of Transportation (WSDOT) Aviation's Airport
Aid Program provides crucial financial assis . ce to many of Washington State's public
use airports to address pavement, safety, planning, maintenance, runway safety and
security needs. We would like to take this opportunity to congratulate the City of Yakima
(herein called the "Sponsor") on your Airport Aid grant award.
EREAS, the Sponsor has submitted to WSDOT Aviation an Airport Aid Application
(herein called the "Application") dated May 5, 2017, for a grant of state funds for a
project at or associated with Yakima Air Terminal/McAlister Field (herein called the
"Airport") which Application, as approved by WS a 1 T Aviation, is hereby incorporated
herein and made a part hereof; and
WHEREAS, WSDOT Aviation has approved a project for the Airport (herein called the
"Project") consisting of the following:
Security Gate Improvements, including eligible items as of July 1, 2017; all as more
p. 'cularly described in the Application.
NOW THEREFORE, pursuant to and for the purpose of ca g out the provisions of
RCW 47.68.090, Aid to municipalities, Indian tribes, persons, and in consideration of (a)
the Sponsor's adoption and ratification of the representations and assurances contained in
said Application and its acceptance of this Offer as hereinafter provided, and (b) the
benefits to accrue to Washington State and the public from the accomplishment of the
Project and compliance with the assurances and conditions as herein provided, WSDOT
Aviation, for and on behalf of the State of Washington, hereby offers and agrees to pay,
as the state's share of the allowable costs incurred in accomplishing the Project, five (5)
percent of all allowable Project costs.
5
Mr. Cliff Moore
City of Y itt
October 25, 2017
Page 2
This Offer is made on and subject to the following terms and conditions:
1) The maximum obligation of the State of Washington payable under this Offer shall be
Forty-three Thousand ee Hundred Sixty Dollars and Eighty-eight Cents
($43,360.88).
2) The allowable costs of the project shall not include any costs determined by WSDOT
Aviation to be ineligible.
3) Payment of the state's share of the allowable project costs will be made pursuant to
and in accordance with the provisions of such regulations and procedures as the
Secretary shall prescribe.
4) The Sponsor shall : out and complete the Project without undue delays and in
accordance with the terms hereof, and such regulations and procedures as the
Secretary shall prescribe, and agrees to comply with the assurances which were made
part of the Application.
5) WSDOT Aviation reserves the right to amend or withdraw this Offer at any time prior
to its acceptance by the Sponsor.
6) This offer shall expire and State of Washington shall not be obligated to pay any part
of the costs of the Project unless this Offer has been accepted by the Sponsor on or
before Friday, November 24, or such subsequent date as may be prescribed in writing
by WSDOT Aviation.
7) The State of Washington shall not be responsible or liable for damage to property or
injury which may arise from, or be incident to, compliance with the ; t agreement.
8) WSDOT Aviation reserves the right to terminate the agreement at any time because
of legal matters detrimental to the state or the local government, insufficient funds
held by WSDOT Aviation to complete the Project, or by mutual consent between the
City of Y. a and WSDOT Aviation. WSDOT Aviation will be responsible only
for the state's proportionate share of the ac . Project costs incurred at the time of
any such termination.
If you accept this allocation you will be required to supply WSDOT Aviation with
monthly copies of billings and costs for this Project. Failure to supply these copies may
slow down and possibly jeopardize your reimbursement. WSDOT Aviation must be able
to review your records on this Project at any time for future audit purposes.
WSDOT Aviation expects the project to be completed by the date indicated on the
submitted project schedule. Any modifications to the schedule will need to be submitted
to WSDOT Aviation with an explanation and schedule revision. All modifications must
be approved by WSDOT Aviation in writing prior to m. g any changes. The
Washington State Legislature has appropriated funding for WSDOT's Airport Aid
Program for the 2017 — 2019 biennium ending on June 30, 2019. Any airport's failure to
complete a project in a ely manner potentially affects funding of the entire
Washington State aviation system.
6
Mr. Cliff Moore
City of Yakima
October 25, 2017
Page 3
The. .ort must remain open for the expected life of Twenty (20) years, otherwise 100%
of the grant funding must be returned within Thirty (30) days of closure, sale or
discontinuance of service.
The Sponsor's acceptance of this Offer and ratification and adoption of the Application
incorporated herein shall be evidenced by execution of this ins ent by the Sponsor, as
hereafter provided, and this Offer and Acceptance shall comprise an agreement with
respect to the accomplishment of the Project and compliance with the assurances and
conditions as provided herein. If you accept this grant offer, subject to the conditions
stated, please complete the following steps:
Have an official authorized by the Sponsor (a) sign the three copies of the
enclosed Gr it Agreement and (b) sign the ori'i al copy of this Offer.
Return all documents to WSDOT Aviation, 7702 Ter al Street SW,
Tumwater, WA 98501-7264.
The extra copy of this Offer is for your files. We will review, sign and return a copy of
the executed Grant Agreement to you.
Construction and Grants Program Manager
Encl: Copy of $ ort Aid Grant Offer
Three Grant Agreements
Cc: Governor Jay Inslee
Congressman Dan Newhouse
Senator Jim Honeyford
Representative Bruce Q. Chandler
Representative David Taylor
The Sponsor does hereby ratify and adopt all assurances, statements, representations,
warranties, covenants, and agreements contained in the Application and incorporated
materials referred to in the foregoing Offer; and does hereby accept this Offer and by
such acceptance agrees to comply with all of the terms and conditions in this Offer and in
the Application.
DATE SIGNATURE