Loading...
HomeMy WebLinkAboutR-2017-126 Yakima Valley Office of Emergency Management Interlocal AgreementA RESOLUTION RESOLUTION NO. R-2017-126 authorizing an Interlocal Agreement with Yakima Valley Office of Emergency Management to provide for the preparation and carrying out of plans in the event of a disaster, for the protection of persons and property within the city of Yakima WHEREAS, Washington State R C W 38 52 070 provides for the establishment of a local organization for emergency services in which two or more political subdivisions may join for the establishment and operation thereof; and, WHEREAS, the Board of County Commissioners of Yakima County, Washington and Mayors of incorporated cities and towns within Yakima County, Washington previously created the emergency services organization known as the Yakima Valley Office of Emergency Management, to which the City of Yakima was previously a member as represented by Resolution R-2000-155, and, WHEREAS, on August 4, 2014, the City of Yakima adopted Resolution No R-2014-104, which resulted in the City of Yakima's withdrawal from the emergency services organization, and, WHEREAS, the City Council has now determined that it is in the best interests of the City of Yakima and its residents to re -join the existing agreement with Yakima Valley Office of Emergency Management in order to provide efficient and cooperative emergency management services to the City's residents, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Mayor and the City Manager of the City of Yakima are hereby authorized and directed to execute and rejoin the existing Interlocal Agreement with Yakima Valley Office of Emergency Management, attached hereto and incorporated herein by this reference, to provide the emergency management services as described in the Interlocal Agreement, with an effective date of January 1, 2018 ADOPTED BY THE CITY COUNCIL this 17th day of October, 2017 ATTEST Kathy Mayor Sonya Claalee, Ci y Clerk t �.� V'vAS AGREEMENT FOR YAKIMA VALLEY OFFICE OF EMERGENCY MANAGEMENT The Washington State R.C.W. 38.52.070 provides for the establishment of a local organization for emergency services in which two or more political subdivisions may loin for the establishment and operation thereof; and, WHEREAS, the Board of County Commissioners of Yakima County, Washington and Mayors of incorporated cities and towns within Yakima County, Washington have agreed to the joint operation of the emergency services organization as provided by the R.C.W. 38.52; and, WHEREAS, the declared purposes of this agreement are to provide for the preparation and carrying out of plans, including mock or practice drills, for the protection of persons and property within this county in the event of a disaster, and to provide for the coordination of the emergency service functions of this county with other public agencies and affected private persons, corporations and organizations; and, WHEREAS, any expenditures made in connection with such emergency services activities, including mutual aid activities, and mock or practice drills, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of Yakima County and its participating, incorporated cities and towns; and, WHEREAS, "emergency services" denotes the preparation for and the carrying out of emergency functions other than functions for which the military forces are primarily responsible, and the activities necessary or incidental to the preparation and for carrying out of these activities; now, therefore BE IT HEREBY AGREED as follows: CREATION (A) There is hereby created anoint local organization pursuant to RCW 38.52 070 for emergency services, to be composed of Yakima County, Washington and its participating incorporated cities and towns, to be known as the "Yakima Valley Office of Emergency Management" to be administrated by the Yakima County Emergency Services Council. (B) This joint organization shall commence its existence upon the approval of this agreement by the County Commissioners of Yakima County and the Council of any city or town. Thereafter any incorporated city or town may become a participating member upon the adoption of a resolution by its legislative body to that effect and agreeing to the provisions hereof and the deposit with the Director of Emergency Services of a duly executed copy of this agreement. (C) There is hereby created and established a special pooled fund to be administered by the Treasurer of Yakima County, which fund shall be known as the "Yakima County Emergency Services Fund", into which shall be deposited funds received for the account of this joint organization and from which shall be paid all proper claims. The Director of Emergency Services is empowered to authorize the payment of claims and expenses which are properly budgeted. The participating members' contributions to the Emergency Services Fund shall be based upon a per capita charge of that portion of the Emergency Services Budget that is not reimbursed by the Federal Government through the State agency. The charges, determined by the Emergency Services Executive Board, shall be payable by the 15t day of February of each calendar year The per capita charge shall be based on the latest official population estimates of the State Office of Financial Management. In the event of an emergency resulting in the necessity for the carrying out of emergency functions for the preservation and protection of lives and/or property, the cost of emergency functions above and beyond the permanent staff and facilities of the Office of Emergency Management shall be borne by the participating member or members affected by such emergency and promptly remitted to the Emergency Services Fund, provided that the Director shall obtain approval from the executive head or his designee of the affected political subdivision prior to providing the services. In any case the 1 ESEB cannot agree upon the proper division of cost, the matter shall be referred to the State Emergency Services Council for arbitration, its decision shall be binding. (D) An annual budget shall be prepared by the Director and the Emergency Services Executive Board, presented to the entire Emergency Services Council which by majority vote shall recommend the budget to each political subdivisions for approval. (E) The Office of Emergency Management may accept gifts, grants or loans of money, equipment or services from any lawful source and perform functions authorized by law to be performed by departments of emergency services. EMERGENCY SERVICES ORGANIZATION EMERGENCY SERVICES COUNCIL (A) Membership. In accordance with R.C.W. 38.52.070, the Yakima County Emergency Services Council shall consist of the County Commissioners and the Mayors of each participating incorporated city and town. The Chairman of the Board of County Commissioners shall act as Chairman of the ESC. The Director, ex -officio non- voting member, shall act as Vice Chairman. An executive board shall be formed consisting of one County Commissioner and 4 mayors, to be elected at the annual meeting. The Yakima County Shenff will be a permanent ex -officio non-voting member of the ESEB and the ESC. A quorum of the ESEB shall be a simple majonty of the voting members. (B) Powers and Duties. The ESC shall perform duties imposed by statute upon executive heads of emergency service departments. It shall review and recommend for adoption emergency services and mutual aid plans and agreements and such resolutions and rules and regulations as are necessary to implement such plans and agreements. It shall do the things herein provided and/or reasonably necessary to the accomplishments of the purpose hereof. The ESEB (Emergency Services Executive Board) shall assist the director in preparation of the duties described herein. The ESEB shall meet at least quarterly. (C) Quorum and Meetings. A majority of the members of the ESC shall constitute a quorum. Any meeting in which a budget is to be adopted or a financial obligation is to be assessed to a member thereof shall require a quorum. The ESC shall meet annually to review the Emergency Services budget, organization and plans. Meeting date and time will be published by the Emergency Services Director prior to the meeting. Other meetings of the ESC shall be called by the Chairman or Vice -Chairman or by a majority of the members of the ESC. Emergency meetings may be called by any ESC member. (D) Division, Services and Staff. The ESC shall adopt an annual plan which prescribes divisions and services, assigns functions, duties and powers, and designates officers and employee positions as it deems appropriate. Insofar as possible, the form of organization, titles and terminology shall conform to the recommendations of the federal government and the Department of Emergency Services of the State of Washington. DIRECTOR OF EMERGENCY SERVICES, POWERS AND DUTIES The Director shall be selected by a majority vote of the ESC. The Director of Emergency Services shall be responsible for the coordination and development of overall emergency services planning and regular training exercises. The Emergency Services Director shall report activities to the ESEB. (A) Subject to the direction of the ESC, the Director is hereby empowered and directed. (1) To provide an emergency services operating plan for Yakima County and its participating cities and towns, conforming to the state emergency services plan and program. (2) To coordinate the effort of the emergency services organization for the accomplishment of the purposes of this resolution. (3) To direct coordination and cooperation between divisions, services and staff of the joint emergency services junsdiction. (4) To present the emergency services organizations of these cities in dealings with public or private agencies pertaining to emergency services and disaster 2 (5) To keep and maintain an inventory of goods, supplies and equipment of the Office of Emergency Management or in its custody including federal excess property on loan to the department with said inventory to specify the location of each item listed thereon. (B) In the event of a disaster, the Director shall be empowered (1) To coordinate matters reasonably related to the protection of life and property as affected by such disaster. (2) To obtain vital supplies, equipment and such other properties found to be lacking and needed for the protection of the life and property of the people, and bind the participating members thereof and if required immediately, to commandeer the same for public use. (3) To execute the special powers conferred upon him by this agreement or by resolution adopted pursuant thereto, by powers conferred upon him by statute, or by agreement approved by the ESC or other lawful authorities. (4) To request necessary personnel or material of any county, city or town department or agency. Officers and employees of these counties, cities, and towns with those volunteer forces enrolls to aid them during a disaster, and groups, organizations and persons who may by agreement or operation of law charged with duties, incident to the protection of life and property in these counties, cities, and towns during disaster, shall constitute the emergency services organization of the counties, cities and towns. SERVICES TO BE PROVIDED TO PARTICIPATING SUBDIVISIONS The Yakima Valley Office of Emergency Management shall provide service, equipment, and personnel to participating political subdivisions to assist them in effecting emergency operational plans and programs, to include the following: A. To provide an Emergency services organization to coordinate operational activities and to minimize death, injury and damages for periods before, during and after a natural disaster or man -caused disaster. B. To coordinate local Emergency Services planning with the federal government, State of Washington, neighboring counties, military organizations and other support agencies. C. To provide for the effective utilization of resources within or from outside these jurisdictions to minimize the effects of disaster and to request assistance as needed through established Emergency Services channels, county to state, to federal. D. To recruit, register and identify personnel and to seek compensation coverage for volunteers who suffer injury or equipment loss as a result of Emergency Services duty E. To establish and maintain training and public information programs. F. To identify protection for the population against all hazards. G. To provide emergency disaster control and coordination through the County Emergency Services office. H. To develop a system for warning the general public, and to provide for information and guidance to the general public. I. To provide support for search and rescue operations. J To perform normal office procedures, correspondence and inventories. K. To provide excess property support functions to the participating agencies. DURATION This agreement shall remain in full force and effects from date of adoption by the Yakima County Board of Commissioners and each respective incorporated city or town within Yakima County. WITHDRAWAL Any participating party to this agreement shall have the right to withdraw from this agreement by giving 180 days notice in writing to the other parties. PROPERTY DISPOSAL UPON MEMBER WITHDRAWAL OR AGREEMENT CANCELLATION (A) No real property ownership or acquisition is anticipated. Property, for the purpose of this section, refers to personal property only. (B) Federal or state-owned properties shall be disbursed in accordance with appropriate federal or state guidelines. (C) Items loaned to the Office of Emergency Management by a participating member shall be returned to that member upon that member's withdrawal from this agreement, upon this agreement's cancellation or upon the expirations of this agreement. 3 (D) Items owned by the Office of Emergency Management and financed through per capita quarterly billings of serving members, or through federal or state funding shall be dispensed of as follows: (1) Upon agreement cancellation or expiration of the entire agreement, unspent funds shall be distributed on a current per capita basis to members. (2) Upon the withdrawal of any or all cities or towns, such city or town shall be refunded any funds unspent from the preceding per capita billings. Properties owned by the Office of Emergency Management will remain with Office of Emergency Management and shall not be subject to disbursement. Yakima County and the following incorporated towns and cities are Equal Opportunity Employers. DATED the 18th day of October, 2000. 4 CITY OF GRANDVIEW HARRAH Mayor CITY OF MABTON Mayor CITY OF SELAH Mayor CITY OF TOPPENISH Mayor AGREEMENT FOR YAKIMA VALLEY OFFICE OF EMERGENCY MANAGEMENT TOWN OF GRANGER TOWN OF Mayor Mayor CITY OF MOXEE TOWN OF NACHES Mayor Mayor CITY OF SUNNYSIDE TOWN OF TIETON Mayor Mayor CITY OF UNION GAP CITY OF WAPATO Mayor Mayor CITY OF YAKIMA CITY OF ZILLAH Date Mayor i0-11(17 Date CITY CONTRACT Na 420/ 7- / 77 RESOLUTION Na - aO/ 7- z to Board of Yakima County Commissioners Chairman Attest: Clerk of the Board Commissioner Commissioner Constituting the Board of County Commissioners for Yakima County, Washington 5 Yakima Valley Office of Emergency Management 2403 SOUTH 18Th STREET, SUITE 200, UNION GAP, WA 98903 PHONE. (509) 574-1900 FAX. (509) 574-1901 11/6/2017 To: Cliff Moore, Yakima City Manager From: Jeff Emmons, Director RE: Receipt of Signed Contract I have received the signed agreement from the City of Yakima to join the regional emergency management organization: Yakima Valley Office of Emergency Management (YVOEM). With adoption of the resolution by the city and signing, on to the agreement the City of Yakima will be a participating member of YVOEM as of 1 January 2018. As per the agreement the City of Yakima will have a seat on the Emergency Services Council and be subject to an annual per capita fee to support to operation of YVOEM. In return YVOEM will fulfill the duties outlined in the contract as well as any obligations'placed on emergency management organizations through law. In addition, we would like the City of Yakima to fulfill a position on the Emergency Services Executive Board. mm Director BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 10. For Meeting of: October 17, 2017 ITEM TITLE: Resolution authorizing an I nterlocal Agreement with Yakima Valley Office of Emergency Management to provide for the preparation and carrying out of plans in the event of a disaster SUBMITTED BY: Bob Stewart, Fire Chief SUMMARY EXPLANATION: The City of Yakima and Yakima County - specifically the Yakima Valley Office of Emergency Management (YVOEM) - have concluded that through the collaborative efforts and resource pooling of both entities, we can provide a robust Emergency Management function to our residents. By adoption of this resolution, council authorizes the City of Yakima to rejoin the County consortium, previously approved by Resolution R-2000-155. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Partnership Development APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date d resolution 1('12'2017 d Contract with YVOEM 10112/2017 Type Cu.er Memo Contract