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Home My WebLink About10/20/2026 09.B. Resolution - acceptance and execution of grant agmt with WA Dept of Transportationfor the 6th Avenue Roadway Project TB2796/AC2796 !, 1';''A'44 ki e I IN ": • l'.4‘ , F s BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 9.B. For Meeting of: October 20, 2026 ITEM TITLE: Resolution authorizing acceptance and execution of a grant agreement with the Washington State Department of Transportation (WSDOT)for the 6th Avenue Roadway Project TB2796/AC2796 SUBMITTED BY: *Robert Washabaugh, City Engineer Bill Preston, Community Development Director. SUMMARY EXPLANATION: The City of Yakima is currently in the design phase for the 6th Avenue Roadway project. The design of the project is partially funded with a Public Works Board loan and the remaining with Transportation Benefit District (TBD) funds. The City Water, Wastewater, and Irrigation Divisions are funding improvements to their systems that will be part of the project. The project consists of a total rebuild of the roadway and city utilities within the Right of Way including base course, curb, gutter, sidewalk, drainage, lighting, pavement and other work. The project title on the grant is "6th & Fruitvale Roundabout and Mobility Improvements". The scope of work is limited to the design only of the roundabout. The trolley tracks are NOT a part of this scope or the design as awarded. The Scope of Work for this grant is for DESIGN only. The grant amount is $320,000.00. Design includes engineering, environmental, permitting etc. They City's trolley tracks are located in the center of the roadway for this project. Per direction from the City Council, no city funds, including this grant, will be used for replacement of the tracks (i.e. TBD or Arterial Streets). The tracks will only be replaced if the Yakima Valley Trolley Board is able to secure the necessary funds prior to August 17, 2027. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution_accept grant agmt with WSDOT_6th Ave Roadway Proj 2796 2026 SWCC State Yakima.pdf 91 RESOLUTION NO. R-2026- A RESOLUTION authorizing acceptance and execution of a grant agreement with the Washington State Department of Transportation (WSDOT) for the 6th Avenue Roadway Project TB2796/AC2796 WHEREAS, the City of Yakima (CITY) is improving the functionality and safety of 6th Avenue via the 6th Avenue Roadway Project No. TB2796/AC2796; and WHEREAS, improvements consist of a total rebuilding of the roadway and city utilities within the Right of Way including base course, curb, gutter, sidewalk, drainage, lighting, pavement and other work; and WHEREAS, the City has been awarded a $320,000.00 grant for the 6th Avenue Roadway Project TB2796/AC2796; and WHEREAS, the WSDOT grant is restricted to the design phase and can only be used for the design of the roundabout, curb, gutter, sidewalk, signing, striping and other roadway improvements; and WHEREAS, the trolley tracks located in 6th Avenue are not eligible for the grant funds therefore this grant cannot be used to fund the replacement of the tracks; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to accept and execute the grant agreement with the Washington State Department of Transportation for the 6th Avenue Roadway Project TB2796/AC2796, and authorize the City Manager to take all necessary steps to execute the grant agreement, necessary contracts, and administer the funds received from the grant; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. The City Manager is hereby authorized to accept the Washington State Department of Transportation grant, not to exceed Three Hundred Twenty Thousand ($320,000.00) as described in the Award Letter and directed to take all necessary steps to secure the funding for the 6th Avenue Roadway Project TB2796/AC2796. Section 2. The appropriate administrative officials of the City are hereby authorized to receive monies and to expend the same as authorized by the Washington State Department of Transportation award. Section 3. The City Manager, or her designee, shall have responsibility for the administration of said funds and expenditure of said funds received pursuant to the Washington State Department of Transportation award and the budget submitted therewith for the grant. Section 4. The City Council hereby authorizes the City Manager to execute any and all contracts necessary and not to exceed the budgeted amounts outlined in the award, and enter into any other necessary agreements or documents to accomplish the 6th Avenue Roadway Project TB2796/AC2796 funded through the Washington State Department of Transportation award. 92 Section 5. Severability. If any section, subsection, paragraph, sentence or clause of this resolution is declared invalid or unconstitutional for any reason, such decision shall not affect the validity or constitutionality of the remaining portions of the resolution. ADOPTED BY THE CITY COUNCIL this 20th day of October, 2026. Matt Brown, Mayor ATTEST: Rosalinda Ibarra, CMC, City Clerk 93 Washington State Local Programs v7,1De artment of Trans ortation Maple Park Avenue S.E. P.O.P P P.O Box 47390 Olympia WA 98504-7390 360-705-7370 www.wsdot.wa.gov August 12, 2026 Mr. Robert Washabaugh, PE City Engineer City of Yakima 129 North 2nd Street Yakima, WA 98901 RE: 6th & Fruitvale Roundabout and Mobility Improvements 2025-27 Sandy Williams Connecting Communities Program State Funding Dear Mr. Washabaugh: WSDOT is pleased to advise you that the above-mentioned project was selected to receive funding through the Sandy Williams Connecting Communities (SWCC)Pilot Program. The state funding is limited as shown below: 6th & Fruitvale Roundabout and Mobility Improvements $320,000 Scope: See attached project summary. A Local Programs State Funding Agreement or Supplement must be authorized before the start of each state funded phase of the project. This includes authorization of the construction phase prior to advertisement of the construction contract. To meet the state requirements for this project, the following are required: ■ Please refer to the Local Programs webpage for detailed authorization information, including: (http://www.wsdot.wa.gov/localprograms/) ✓ Local Agency Guidelines (LAG) manual for detailed requirements. ✓ Transportation Improvement Program (TIP) and Statewide Transportation Improvement Program (STIP) amendments, as applicable. ✓ Funding and billing forms. ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database, you will need an account name and password. Your account name is Yakima and your password is Yakim007. The password is case sensitive. • Project expenditures incurred before receiving notice from Local Programs of state fund authorization are not eligible for reimbursement. 94 Mr. Robert Washabaugh, PE City of Yakima August 12, 2026 As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible expenditures. For questions or assistance, please contact your Region Local Programs Engineer, Seth Walker at 509.577.1780 or Seth.Walker@wsdot.wa.gov. Sincerely, Jay Drye Director Local Programs JD:st:cdm Attachment cc: Dan Ford, Executive Director, YVCOG Seth Walker, PE, South Central Region Region Local Programs Engineer 95 Sandy Williams RE Connecting Communities Project Summary Date: 6/25/2026 Agency: City of Yakima Name of person who will complete the Local Programs Reports: Robert Washabaugh Email: robert.washabaugh@yakimawa.gov Project Title: 6th Fruitvale Mobility Improvements Project type: complete streets Project phase: Design Bane- Kathie M.nufacterino Connell OII Solutions LLC incorporation Michela. Packaging CIM.. Russ Johnson Ewev.ling RE Auto rreilvete Whol..el. Mailer Inc V.Yim. Yaklm. Wiley OIC VA Clinic Culligan Water Metoc.Mre Ranch Teem Frull vale Blvd 511. Re.riuitih:nt BI Just Right Clawing a Western Motel B L B Procne S Jorge's Construction Alignment Construction Quince St Boyd Coffee Garrylt SI OIC High AR Critters School Picnic Area Grooming Yakima Generator A Supply Northwest ►refinish LLC 4/ Willow St dt Th.Willows Slh Awnu. ore^ Ap•nmenl. CZ Rainbow Md. A 8 A Mini Merl 'y Leaning Center 'Q ✓1 Strobe Shop Swan Ave Sib Av. One Slop Jlm.na'.Salon Rainbow Poplar'; hey Care Sloth Aim Apartment. Jerome Avo GarfieElementaryld Mann..Horne e School School oom. rl .tin l I Project location Road/SR route name: Start cross street: End cross street: Fruitvale Blvd N 6th Ave N 6th Ave Project Description: Design of a compact single lane roundabout and associated mobility improvements, including four marked pedestrian crossings, ADA compliant curb ramps, illumination, 96 multimodal connections, signing, pavement markings, drainage improvements, and landscaping or green space where feasible. Estimated Project Schedule: _ Project Begins August 2026 Obligate Project August 2026 Open to Users TBD-CN Funding Dependent Dasign Ccmptete December 2027 Project Cost and Award Amount: Phase Total Project Amount Amount Awarded Cost Requested Planning Community Engagement $70,000 70,000 $70,000 Preliminary Engineering $250,000 $250,000 $250,000 Right-of-Way Construction $1,406,000 _ Total $1,726,000 $320,000 $320,000 Project Background: The City of Yakima is advancing the 6th and Fruitvale Roundabout and Mobility Improvements project through a strong network of community partnerships. The City has conducted extensive outreach and received more than one thousand five hundred community survey responses that are guiding the design of the 6th Avenue corridor, including the Fruitvale intersection. This outreach, which includes community surveys delivered through schools and distributed to families, ensures that project decisions are grounded in local voices, especially those of children and families who walk and bike this route daily. Detailed Project Description: Community Engagement Will develop an approach to meaningful community engagement that aligned with the goals of the project and is reaching communities of focus in the project area, and provides opportunities to build trust and community ownership. (as defined in SVVCCP-grant-gu_idance.pdf section 3), The City's engagement will focus primarily on the people who live, work, attend school, operate businesses, and travel along the 6th Avenue and Fruitvale Boulevard corridors.The project is located within one of Yakima's highest equity need neighborhoods, so particular emphasis will be placed on reaching residents and families who may experience barriers to participating in traditional public processes, including Spanish speaking households. All outreach materials will be provided in English and Spanish, and Spanish speaking team members will be available at the engagement activities. The City will continue working with the Yakima School District and Garfield Elementary to reach students and families who use the intersection to access Garfield Elementary and Stanton Academy. Engagement will also focus on pedestrians, bicyclists, people using mobility devices, transit riders, and households 97 that rely on affordable transportation options. This will be particularly important as the new Yakima Transit Center is developed near the intersection and pedestrian and bicycle activity increases. Additional outreach will be directed toward residential neighborhoods, industrial and commercial businesses, employees, property owners, and other corridor users who will be directly affected by the proposed improvements.The City will also continue coordinating with Yakima Transit,the William O. Douglas Trail Foundation,the Yakima Valley Trolleys organization, and other community stakeholders to address connections to schools, employment, transit, parks, the William O. Douglas Trail, and the Yakima Greenway. Approaches to community engagement to inform, consult, involve, collaborate and co create.The project will conduct: • Two bilingual, in person open houses with engaging project exhibits • Bilingual mailers, door hangers, social media posts, etc. • Spanish language materials and Spanish speaking team members at each open house • Opportunities for participants to discuss the design directly with the project team and provide written comments • Continued coordination with the Yakima School District,Yakima Transit, the William O. Douglas Trail Foundation,Yakima Valley Trolleys, and corridor businesses and property owners • Documentation of comments received and consideration of that input as the design advances Targeted outreach with the following communities: • Youth, students, and families • Spanish speaking households • Transit riders • Pedestrians, bicyclists, and people using mobility devices • Nearby residents, businesses, employees, and property owners Design of Intersection Improvements • Compact single lane roundabout at 6th Avenue and Fruitvale Boulevard • ADA compliant curb ramps • Marked pedestrian crossings on all four approaches • Illumination • Multi-modal connections to the surrounding corridor • Signing, pavement markings, and drainage improvements • Landscaping and green space where feasible Linear Improvements Green Space/Community Benefit The design will evaluate opportunities to incorporate street trees, drought tolerant landscaping, and other green space within the project area where feasible. 98 Essential Destinations Project will Provide Pedestrian/Bicyclist Connections to: • Yakima Transit Center • Garfield Elementary School • Stanton Academy • Elks Park • Yakima Greenway Community Based Organization Partners(may be subrecipients of funding): • William 0 Douglas Trail Foundation • Yakima Transit • Yakima School District Deliverables: • Supplemental survey and base mapping • Environmental review and SEPA documentation • Pedestrian, bicycle, and traffic counts • 30%, 60%, 90%, and final design submittals • Final plans, specifications, and engineer's estimate • Two community engagement activities during design • Community engagement summary Grant terms and conditions: Project Kickoff • We look forward to starting the project with a project kick-off meeting with the local programs engineer and the project team. This will be scheduled shortly after receiving the award letter. Project coordination • During the duration of the project, there will be quarterly project check-ins with the project team, and active transportation division staff,frequency adjusted as needed once the project is obligated.This will support the project's progress in a way that is supportive and aligned with the funding criteria and project summary.The project team will include staff from the project team and community partners • For design and construction projects:We will schedule a check in early in the design process to identify if design needs associated with ADA and the funding program are met.Through this process, we look to minimize the impact on the project cost and overall timeline.This check in will occur prior to requesting authorization for right of way acquisition or construction if right of way acquisition is not applicable. Project obligation • We look for projects to be obligated within 1 year of receiving the award letter. 99 Project Communication • We ask that you use the state guidance for the Climate Commitment Act (CCA?when communicating about the grant,which is fully funded by the CCA.The guidance and logos are intended to help agencies identify when and how to include requirements for funding acknowledgments and branding.These flow-down provisions apply to contractors, subcontractors, service providers and others doing business with the agency to implement a program that is receiving CCA funding. Recognizing the Sandy Williams program is also much appreciated! ® When the work is completed, please consider providing us with images or testimonials highlighting the improvements and programming to communicate the project's success. Concurrence: I agree with the project summary described above. Approving Authority Name(Print): AppjthOriti gn tu, Date: `"T 'atYa L, 100