HomeMy WebLinkAbout10/06/2026 07.C. Project Completion and Contract Acceptance - Interwest Construction for the Arboretum Force Main Rehabilitation Project SC2842 riV
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.C.
For Meeting of: October 6, 2026
ITEM TITLE: Project Completion and Contract Acceptance with Interwest
Construction for the Arboretum Force Main Rehabilitation Project
SC2842 (Wastewater Capital Fund)
SUBMITTED BY: Scott Schafer, Director of Public Works
*Marc Cawley, Interim Wastewater& Stormwater Division Manager
SUMMARY EXPLANATION:
City of Yakima Project SC2842 provided for the rehabilitation of the Arboretum Force Main. Final
inspection for this project is complete with a recommendation that the project be accepted. Project
completion is subject to certificate of release from Labor& Industries, Department of Revenue, and
Employment Security Department.
Project Manager: Marc Cawley
Contractor: Interwest Construction, INC
Contract Award: $616,714.35
Final Contract Cost $558,383.39
Retainage: $25,747.99
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: A Resilient Yakima
RECOMMENDATION: Accept Project.
ATTACHMENTS:
2026-08-27 - 24188 - Project Acceptance.pdf
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0\H LA
2803 River Road,Yakima,WA 98902
Office:(509)966-7000
hlacivil.com
August 27, 2026
City of Yakima Wastewater Division
2220 E. Viola Ave.
Yakima, WA 98901
Attn: Marc Cawley, Interim Wastewater& Stormwater Division Manager
Re: City of Yakima
Arboretum Force Main Rehabilitation
City of Yakima Project No. SC2842
HLA Project No. 24188
Project Acceptance
Dear Marc:
This letter serves as our recommendation for acceptance of the above-referenced project by
your City Council. We have reviewed the work performed by Interwest Construction, Inc. and
believe it has been completed satisfactorily.
Once the project has been accepted as complete by City of Yakima City Council, the required
"Notice of Completion of Public Works Contract" will be completed by our office and sent to the
Department of Revenue (DOR), Department of Labor and Industries (L&I), and Employment
Security Department (ESD), through our access to the City's L&I Awarding Agency Portal. If the
City prefers to submit the Notice of Completion, please notify our office.
Following submission of the Notice of Completion, when lien releases have been received from
DOR, L&I, and ESD, and when the City confirms no liens have been received related to the
project, Retainage in the amount of$25,747.99 may be released to the Contractor.
The City will receive the following from HLA Engineering and Land Surveying, Inc. (HLA) in a
Link for download:
• A completed copy of project punch list items identified during the final walk-through
inspection.
• A PDF set of Record Drawings for the project.
• Final Contract Voucher Certification from the Contractor certifying all labor and materials
furnished on this project have been paid for.
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City of Yakima
August 27, 2026
Page 2
• Required project labor and equal employment opportunity documents including:
o Requests to Sublet and verifications for the Prime Contractor and all
subcontractors who performed work on this project.
o Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid
approved by the Washington State Department of Labor and Industries.
Our office will retain an electronic copy of the project files should the City need them in the
future.
Please forward a copy of your Council Resolution authorizing project acceptance and release of
Retainage to our office for inclusion in the project file.
Contact our office if you have any questions or if we may provide additional information.
Sincerely,
Brad Cooper, PE
WBC/jdh
Enclosures
Copy: Jesse Chavez, Max Sanchez, Suzanne Downing (Interwest Construction, Inc.)
Taylor Denny, Angie Ringer, Andrew Hyink (HLA)
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