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HomeMy WebLinkAbout09/15/2026 07.D. Resolution authorizing a supplemental agmt w HLA Eng_Bravo Co Blvd utilities proj 2770 'V e+ i'i i 1�•• r 1.:4'" • t,"''- Rn`ro_-- `` BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.D. For Meeting of: September 15, 2026 ITEM TITLE: Resolution authorizing a supplemental agreement with HLA Engineering & Land Surveying Inc for the Bravo Company Boulevard Utilities Project 2770 (Capital Fund) SUBMITTED BY: Robert Washabaugh, City Engineer SUMMARY EXPLANATION: The Bravo Company Boulevard Utilities Project 2770 consists of installing underground utilities. Work includes extension of domestic water and sewer lines, and an irrigation drain south of the railroad tracks. Staff recommends entering into a supplemental contract agreement (Contract No. 2026-075) with HLA Engineering & Land Surveying Inc for construction engineering services. The supplemental agreement is an amount not to exceed $245,000. The federal project is funded with Mill Site (323) funds. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution HLA CE 2770LF.docx 2026-08-17_26116_Bravo_Co._Blvd._Utilities_CN_Supp_No._1.pdf 12 RESOLUTION NO. R-2026- A RESOLUTION authorizing a supplemental agreement with HLA Engineering and Land Surveying, Inc. to provide professional construction management, observation and administration services for the Bravo Company Boulevard Utilities Project 2770. WHEREAS, the Bravo Company Boulevard Utilities Project (Project) requires construction management and the City of Yakima (City) cannot provide such management for this project; and, WHEREAS, the Project consists of extending domestic water, sewer, and an irrigation drain south of the railroad tracks, and other related work at the mill site; and WHEREAS, the City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, HLA was determined to be qualified to perform the needed professional construction management work and selected to provide professional construction management, observation, and administrative services, as needed by the City for this Project; and WHEREAS, the Project is federally funded with Mill Site (323) funds; and, WHEREAS, the City Council of the City of Yakima finds that entering into the Supplemental Agreement with HLA for construction management on the Project is in the best interests of the City and its residents, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a Professional Services Agreement with HLA Engineering and Land Surveying, Inc., attached hereto and incorporated herein by this reference, not to exceed Two Hundred and Forty-Five Thousand Dollars ($245,000) to provide construction management services and services outlined in the Supplemental Agreement. ADOPTED BY THE CITY COUNCIL this 15th day of September, 2026. Matt Brown, Mayor ATTEST: Rosalinda Ibarra, City Clerk 13 Contract Supplemental Agreement Supplemental Agreement Organization and Address: HLA Engineering and Land Surveying, Number: 1 Inc. (ENGINEER) 2803 River Road HLA Project No. 26116 Yakima, WA 98902 Original Contract Number: Execution Date of Supplement: 2026-075 City Engineering Project Number: Completion Date of Supplement: 2026-075 December 31, 2027 Project Title: Maximum Amount Payable this Supplement: Bravo Company Boulevard Utilities- South of Railroad Tracks - Construction Engineering $245,000 Maximum Total Amount Payable for the Agreement: $293,700 Section 1: Supplemental Agreement The City of Yakima, Washington desires to supplement the contract agreement entered into with HLA Engineering and Land Surveying, Inc., executed on May 27, 2026, and identified as Contract No. 2026- 075. All provisions in the basic contract remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2: Scope of Services Supplement No. 1 provides for Construction Engineering services as described in Exhibit A. Section 6: Compensation Payment for this supplemented work is not to exceed $245,000, bringing the total amount of the Agreement to $293,700 (Original Agreement Amount of$48,700 plus Supplement No. 1 for$245,000). See Exhibit B— Engineer's Hourly Estimate—Supplement No. 1. If you concur with this supplement and agree to the changes as stated above, please sign the appropriate spaces below and return to this office for final action. By: Benjamin A. Annen, PE By: Consultant Signature City Manager Date 14 EXHIBT A SCOPE OF SERVICES BRAVO COMPANY BOULEVARD UTILITIES -SOUTH OF RAILROAD TRACKS CONSTRUCTION ENGINEERING The City of Yakima (CITY) intends to complete utility improvements for the Bravo Company Boulevard Utilities -South of Railroad Tracks project, including installation of water and sewer infrastructure. ENGINEER has completed work included in the Agreement for Professional Services executed May 27, 2026, including plans, specifications, and estimate for construction of improvements. This supplement adds construction engineering services to the contract as follows: The following general provisions/assumptions have been made: A. The entirety of this AGREEMENT expires December 31, 2027, unless otherwise amended. B. The CITY will obtain approval of all governmental authorities with jurisdiction over the PROJECT, and approvals and consents from other individuals as necessary for completion of the PROJECT. The CITY is to pay all review fees and costs associated with obtaining such approvals. C. All costs associated with material testing shall be contracted and paid separately by the City. D. The City will coordinate any considerations associated with the landfill cleanup/Ecology requirements, with their environmental consultant Landau Associates. It is understood and agreed that tasks may be added or deleted from the Scope of Services by mutual agreement of the CITY and ENGINEER. SCOPE OF SERVICES: 4.0 Construction Engineering 4.1 PROJECT Management, Invoicing, and Controls. a. Perform management of overall PROJECT delivery and PROJECT controls. b. Provide monthly status reports and invoices for the work performed. c. Prepare and maintain the PROJECT schedule in conjunction with funding requirements and timelines, to be updated monthly or as otherwise requested by the CITY. d. Maintain PROJECT files for CITY review. 4.2 Staking. a. Furnish a field survey crew to provide geometric control, including construction staking up to the budgeted amount for this task for completion of the PROJECT. Assume up to eighty (80) hours of field staff for this task. 4.3 Construction Observation. a. Furnish a resident engineer (inspector) to be on site and provide surveillance of construction for compliance with plans and specifications for the duration of construction, based on standard 40-hour work weeks, and seventy (70) contract working days. b. Should the Contractor be granted time extensions for construction completion due to recognized delays, requested additional work, and/or change orders, services during construction beyond the seventy (70)working days shall be considered additional services or provided through a supplement to this Agreement executed by the CITY to compensate HLA for the additional work. c. Prepare daily progress reports for the project. 15 d. Monitor compliance with environmental requirements. e. Interpret plans and specifications when necessary. f. Coordinate and attend construction meetings, anticipated to occur once per week throughout the duration of construction. g. Review acceptance sampling and testing for construction materials. h. Perform measurement and computation of pay items. i. Review Contractor's submission of contract and materials submittals, samples, and shop drawings. Provide field verification of materials incorporated into the PROJECT, where applicable. 4.4 Construction Administration. a. Following CITY award authorization, prepare notice of award to the Contractor, assemble construction contract documents, and coordinate contract execution with the CITY and Contractor. b. Review the Contractor's submission of their certificate of insurance and contract bond. c. Prepare and transmit notice to proceed to the Contractor. d. Coordinate and facilitate a preconstruction meeting with the CITY, Contractor, private utilities, and affected agencies, including preconstruction agenda and meeting record. e. Receive and maintain PROJECT communications from the Contractor during construction and compile PROJECT documentation. f. Maintain a Record of Materials (ROM) for the duration of the PROJECT. g. Respond to Contractor requests for information (RFI). h. Prepare and distribute weekly statements of working days. i. Prepare and provide monthly progress estimates and recommend Contractor progress payments to the CITY. j. Prepare proposed contract change orders and provide to City for review and concurrence, when applicable. k. Monitor the Contractor's compliance with labor standards. I. Assist the CITY with funding reimbursement information and supporting documentation. 4.5 PROJECT Closeout. a. Prepare and furnish record drawings and field notes of completed work in accordance with PROJECT field records. b. Conduct a final walkthrough inspection with the Contractor and CITY. Prepare and transmit the punchlist to the Contractor. c. Monitor lien releases from state agencies. d. Notify CITY when retainage may be released. e. Coordinate and administer a PROJECT completion debrief meeting with CITY, HLA, and the Contractor. f. Prepare and submit the recommendation of PROJECT acceptance. g. Prepare and submit Notice of Completion of Public Works Contract(NOC). h. Assist CITY with the funding agency project closeout process. 16 © Na. ■ lei S § , . 7 $ N«V.N- \ \ MIII4 ■ g ! ` $ ! c 0 co # k iE V . ° - £2 _ 41 i2 ' . ■ 8| ' P. . , | \ _ III07 k� - gR gi , . ! ® !1 ` kIII § 20 H _ ` _ a. - 0 II ) 9 _ w ! !$ § f t ; . ■ ? § k 2 Fel 2 ! § . . . I• S• . _ IIIEn . 5 _ H ! D § a VW „ a . 2 ■ . e E / m 1i. k ` IR § _ ,21 41 X a ,e! o I,/ k " ` ° N - m 8 Li _ II k` F. 4 .1 „ 3 a- . - II '!f® r. |� § § m Bn © , . .a - II Hi la #|f - ! a ;a . ii I re , a , , |. § 2 \ \ \ .- ! _177 al I $ Ek I 1'dth | ! ! ! ! ) 3E! ! ! I 9 . : „ ! _ 17 2026-08-17 26116 Bravo Co. Blvd . Utilities CN Siora No. 1 - TEMPLATE (10_19_23) (002) Final Audit Report 2026-08-17 Created: 2026-08-17 By: Susan Shane(sshane@hlacivil.com) Status: Signed Transaction ID: CBJCHBCAABAAHVTycr1A0q-5OPDrKNtwJ6eHiPjobh3Q "2026-08-17 26116 Bravo Co. Blvd. Utilities CN Supp No. 1 - TE MPLATE (10_19_23) (002)" History Document created by Susan Shane (sshane@hlacivil.com) 2026-08-17-3:48:29 PM GMT Document emailed to Benjamin A. Annen, PE (bannen@hlacivil.com)for signature 2026-08-17-3:50:20 PM GMT Email viewed by Benjamin A. Annen, PE (bannen@hlacivil.com) 2026-08-17-3:52:45 PM GMT Document e-signed by Benjamin A. Annen, PE (bannen@hlacivil.com) Signature Date:2026-08-17-3:53:12 PM GMT-Time Source:server-Signature Appearance Selected:IMAGE Agreement completed. 2026-08-17-3:53:12 PM GMT el Adobe Acrobat Sign 18