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Home My WebLink AboutR-2017-062 East - West Corridor/Cascade Mill District Redevelopment Project, Supplemental Agreement No. 2A RESOLUTION RESOLUTION NO. R-2017-062 approving Supplemental Interlocal Agreement No. 2 between the City and Yakima County, in an amount not to exceed $1,066,405, intended to apportion the costs of work previously agreed upon between the City and County in City Contract Number 2011-66, relating to road design and development of the East-West Corridor. WHEREAS, the City and Yakima County previously entered into an Interlocal Agreement identified as City Contract Number 2011-66 for the joint planning and development of the arterial corridor known as the East-West Corridor; and WHEREAS, the City and Yakima County previously entered into Supplemental Agreement No 1 of this contract, which apportioned out the cost of work to produce an Interchange Justification Report, along with the first phase of work (30% design) of the East-West Corridor from North 1st Street to Butterfield Road, and, WHEREAS, the terms of the cost allocation between the City and County have been determined for the work required to completed the design of the East-West Corridor and are provided in the attached and incorporated Supplemental Interlocal Agreement No 2; and WHEREAS, the City Council finds that it is in the best interest of the City and toward the furtherance of the project for the City to approve the attached Supplemental Interlocal Agreement No 2 for the purpose of defining the allocation of project costs; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached and incorporated Supplemental Interlocal Agreement No 2 providing for the allocation of costs for the East-West Corridor project between the City and County as set forth therein. ADOPTED BY THE CITY COUNCIL this 16th day of May, 2017 ATTEST Sonya Claar T, -e, City Clerk SUPPLEMENT #2 TO INTERLOCAL AGREEMENT BETWEEN YAKIMA COUNTY AND THE CITY OF YAKIMA REGARDING THE DEVELOPMENT OF IMPROVEMENTS KNOWN AS THE EAST — WEST CORRIDOR / CASCADE MILL DISTRICT REDEVELOPMENT PROJECT This Supplemental Interlocal Agreement is entered into by and between Yakima County, hereinafter referred to as the "County" and the City of Yakima, hereinafter referred to as the "City" for the purpose of apportioning the Costs for the work agreed to in the Interlocal Agreement identified as City Contract #2011-66 and County Contract #408-201 1. WHEREAS, the City and the County have entered into an Interlocal Agreement to jointly undertake planning and development of an arterial corridor known as the East-West Corridor for development of an Interchange Justification Report for access modifications to the Interstate 82 / Yakima Avenue Interchange, and planning level design for the East-West Corridor; 1st Street to Butterfield Road; and, WHEREAS, the City and the County have completed work on the Interchange Justification Report and the planning level design for the East-West Corridor; 1st Street to Butterfield Road and now desire to undertake final environmental review and construction document preparation; and, WHEREAS, the County has entered into an Agreement with the Consultant Team lead by H.W. Lochner ("Consultant") for the final environmental review and construction document preparation for portions of the East-West Corridor in the City and the County; and, WHEREAS, said Interlocal Agreement identified that the apportionment of the Costs for the completion of the work for the East-West Corridor; 1st Street to Butterfield Road would be determined at a future time and agreed to as a supplement to said Agreement; and, WHEREAS, under RCW Chapter 39.34, the parties are each authorized to ether into an interlocal agreement, NOW THEREFORE, it is agreed by the parties as follows: 1. The City shall be solely responsible for all costs related to the Fair Avenue Extension (now known as Bravo Company Boulevard) under the City's contract with their Consultant; 2. The County and the City shall share in the costs incurred by the County under the County's contract with the Consultant for the East-West Corridor; 1st Street to Butterfield Road elements of the work, including the Consultant's Project Management and markup costs, in the proportions set forth in Exhibit "A", attached, with the aggregate City cost share to be 21% of the total Consultant Contract amount which is: $1,066,405. 5/4/2017 8:39 AM 3. The County Agrees to pay all monies due to the Consultant under the terms of the Consultant Agreement out of the County Road Fund. The County shall submit a request for reimbursement to the City, at least on a monthly basis, with the appropriate documentation of the costs payable to the Consultant for the work described above, in the proportions set forth in Exhibit "A". The City agrees to remit payment to the County within 30 days of receipt of the request for reimbursement. 4. The County agrees that it will not enter into any supplemental agreement with the Consultant for additional work that will be paid for by the City under the terms of this Agreement without written concurrence form the City. Any supplemental work that will be paid for solely by the County shall not require concurrence from the City. 5. The City and County agree that the terms of this supplemental agreement shall be retroactive to the date of the County's Notice to Proceed to the Consultant, or April 10, 2017. 6. Either the City or the County may terminate this Agreement by giving Sixty (60) days written notice to the other party. If the contract is terminated the City will compensate the County for its allocated share of that portion of the work performed by the Consultant up to the date of Termination. CITY OF YAKIMA City Manag1 Approved as to form: City Attorney J1-4CCuTTt Attest: -CU,,L01 Citiy'Clerk (QA City Contract No..2D11 - 06,62 .3 Resolution No. _ ao/ 7 — 2- 5/4/2017 5/4/2017 8:39 AM DONE this 30th day of May, 2017 �,tp(iMAC00 O iso Qp �`c�EWASy�y6' - a on Anderson, Commissioner �p BOARD OF YAKIMA COUNTY COMMISSIONERS J. R. nd ll►ott, Chairman Attest: Tiera L. Girard Clerk of the Board $OCC129-2411 Ma`J 30,200 Approved as to form: Deputy Prosecuting Atto9ne 5/4/2017 8:39 AM Gael D. eit , Commissioner Constituting the Board of County Commissioners fin' Yakima County, Washington E -W Corridor 100% Design Yakima County, Washington County - City Cost Share Breakdown EXHIBIT "A" 4/21 /2017 Work Element Number Work Element Task Total County % County Cost City City Cost sair`Srvr4: gaVirta4174/A-3,MW:g7.T.i.,:_gazigi02.01..7aADT'lligtA)...."1W' ;;;-.., . . ' 4 •- '. - 711i 1.1ffsMqafr'Ll ' .: P`W..MWAT:i5...f.'„ ,M 7;41N -Vii; tic3E.,i'inXel!Al...--zWA: 1 0 Project Management 1 1 Project Team Management 236,522 1.2 Monthly Progress Reports • $ 11,875 1.3 • Project Coordination and Meetings $ 131,907' 1.4 Agency Coordination $ 43,503 1.5 ' RegularCoordination 28,759 1.6 . . Qiiality Assurance/Quality Control ,.; . • 2,318 l'..,7?--`,',s.J;i:i-Mi lart.A54,ata•;•'- ' ::5V-jAar111. 4. '-':'t *Aa'-'J'AflkiklElemeneJATiitil i$NO,VM37,454;883, :- ''',2477,PAl ntiat3;49238.i.:47.-2 "°'.;:.'::gfi,..23% '1$,V4M1:05164494! 2.0 Data Collection 2.1 • * InkirM• ation Gathering .2,538 100% $ 2,538 0% $ - • 2.2 ' ..., . ... , SbrveY - , * - ' , „ 94465 100% $ 94,465 0% $ - 2.3 ' Ge'citeCh & Hydraulic • ***, $"' ' 608080* 100% $ 608,080 0% $ - f.'1;-:::'-.5 :."ZsgYari0Sqwoli'Eleilie'liG2?-"Tatal ;ISICAVAIi705,082:, 1,:.,AD.00%'.#$M1.4RIEJZ05082:•,: 3.0 Environmental 3.1 . R's Rd to Rosa Canal .$ 119,094 100% $ 119,094 0% $ - 3.1 ,l Biavo COmPariy*Blvd to Rosa Canal * • •:$ - : * 578,699 63% $ 364,581 37% $ 214,119 3.1 ; Firk•Ave to Bravo Company Blvd • , ;$, . ' 89,960 0% $ - 100% $ 89,960 . , :X- -wr-,--,v1-:.::::-N,4,,,;2eir-ga-.w „ VIVOikElenielifadrEilal 611%..7,*4."Ii187;7.53 -..4,..-:',:?,60/0 niatoM,ra;483675: ::; i'4,:', i i3 9 % n'INO, 4;44130'4`;078(.'. 4.0 E -W Corridor Redesign - Median Addition -Alignment Changes • 41 ' , Geometric ROadway Design,.. ,- .!* .,. 109595: 100% $ 109,595 0% $ - • 4.2 • CoriO6ptiialStormwater Strateg. - V.-..• • ' - 30,575 100% $ 30,575 0% $ - ' 4.3 ' ' Architectural ind Visual Design ' ' - ' • 30% $ 16,551 70% $ 38,619 44 ,** RW Plans * - ' - * 1 - ' ' ' 62,609 100% $ 62,609 0% $ - 3,n4W-..411 Figke.,,Jite,J, J'''tj - - :•-•"^C •j•-:.ji•ViW,:gfiV:., --.,;Work Elethent -4-,TOtali$ -,-,I.K`•.*.P:, 257;948; n 135%,!$h•Wr.e7‘71:2;19';329'. '..'7,Y15°Ai` •.-$n38619. 5.0 Plan for Approval and Access Interstate Crossing 5.1 PFA ' . $ 42,600 50% $ 21,300 50% $ 21,300 5.2 Quality Assurance/Quality Control $ • 6,449 50% $ 3,224 50% $ 3,224 ;..SRIVA44 W.iia.417;e:;73,-;:,::A-10-.47WERMVii' .74V.T.aWorlilleinent;j5Mital 49;049; !„:,7Z.Z50.PN Mti:(4,7024:524. ' '..,„250.% 6.0 Stage 1 Design and PS&E 6.1 Coordination with Private Utilities - ; 3 • 20,604 100% $ 20,604 0% $ - 6.2 Cooi-dinetion with Railroad - . * '.- - ' 1 •• - • 17,114 100% $ 17,114 0% $ - 6.3 General Contract Plan Development :Sr 258,223 100% $ 258,223 0% $ - 6.4 Preliminary Opinion'of Probable Cost • $ • i 13,132 100% $ 13,132 0% $ - 6.5 Quality Control * - ,$ ' * - • -16,565 100% $ 16,565 0% $ - 6.6 Prepare and Submit Preliminary Package •$ 7,389 100% $ 7,389 0% $ - 6.7 PS&E Contract Set '$ 236,805 100% $ 236,805 0% $ - 6.8 Updated Opinion of Probable Cost . $ 12,352 100% $ 12,352 0% $ - 6.9 Quality Control • ''' 1 ' 14,703 100% $ 14,703 0% $ - 6.10 Pr'epare and Submit Final Review Package : '8"i 7,188 100% $ 7,188 0% $ - 6.11 Bid Ready PS&E . 92,683 100% $ 92,683 0% $ - 6.12 Final,Opinion ofProbable Cost . . i .' : 7,973 100% $ 7,973 0% $ - 6.13 Quality Control15,802* , 100% $ 15,802 0% $ - 6.14 Prepare and Submit Final Bid Ready Package * , $ - * 1,142 100% $ 1,142 0% $ - 6.15 Ad, Bidding and Award Support , * $ * - 24,204 100% $ 24,204 0% $ - '' 'L:: "..;.','.,j ir,-!;:j:;1;" • ,.- * ' ',. •,jj'j,•,*7;74..jr.:,,-* ''''•:1,-ANiirk Element-.:6iTotil rstx,,!-_, 745;878:': .!'=',73A1'00% 4',1'1.Z,:',.;....I.'145;878;1: 1.-,V.'10%;',iSi-MR:g.:'4V''::--::' Page 1 of 2 E -W Corridor 100% Design Yakima County, Washington County - City Cost Share Breakdown EXHIBIT "A" 4/21/2017 Work Element Number Work Element 79% Task Total County County Cost City City Cost 7.0 Stage 2 Design and PS&E 7.1 Coordination with Private Utilities $ 15,716 100% $ 15,716 0% $ - 7.2 General Contract Plan Development $ 220,519 100% $ 220,519 0% $ - 7.3 Preliminary Opinion of Probable Cost $ 14,234 100% $ 14,234 0% $ - 7.4 Quality Control $ 19,016 100% $ 19,016 0% $ - 7.5 Prepare and Submit Preliminary Package $ 7,389 100% $ 7,389 0% $ - 7.6 PS&E Contract Set $ 217,237 100% $ 217,237 0% $ - 7.7 Updated Opinion of Probable Cost $ 12,856 100% $ 12,856 0% $ - 7.8 Quality Control $ 19,053 100% $ 19,053 0% $ - 7.9 Prepare and Submit Final Review Package $ 7,188 100% $ 7,188 0% $ - 7.10 Bid Ready PS&E $ 80,497 100% $ 80,497 0% $ - 7.11 Final Opinion of Probable Cost $ 8,269 100% $ 8,269 0% $ - 712 Quality Control $ 17,027 100% $ 17,027 0% $ - 7.13 Prepare and Submit Final Bid Ready Package $ 1,142 100% $ 1,142 0% $ - 7.14 Ad, Bidding, Award Support $ 23,882 100% $ 23,882 0% $ - .... ;Work;Element .7' Total '$ 664;023.. " 100% ..$ ... . 664;023.. _ -;:0% $ . - 8.0 Stage 3 Design and PS&E 8.1 Coordination with Private Utilities $ 12,116 50% $ 6,058 50% $ 6,058 8.2 General Contract Plan Development $ 442,619 50% $ 221,309 50% $ 221,309 8.3 Preliminary Opinion of Probable Cost $ 16,253 50% $ 8,127 50% $ 8,127 8.4 Quality Control $ 22,563 50% $ 11,281 50% $ 11,281 8.5 Prepare and Submit Preliminary Package $ 7,389 50% $ 3,694 50% $ 3,694 8.6 PS&E Contract Set $ 329,168 50% $ 164,584 50% $ 164,584 8.7 Updated Opinion of Probable Cost $ 13,617 50% $ 6,809 50% $ 6,809 8.8 Quality Control $ 22,658 50% $ 11,329 50% $ 11,329 8.9 Prepare and Submit Final Review Package $ 7,604 50% $ 3,802 50% $ 3,802 8.10 Bid Ready PS&E $. 169,115 50% $ 84,557 50% $ 84,557 8.11 Final Opinion of Probable Cost $ 8,882 50% $ 4,441 50% $ 4,441 8.12 Quality Control $ 21,334 50% $ 10,667 50% $ 10,667 8.13 Prepare and Submit Final Bid Ready Package $ 1,142 50% $ 571 50% $ 571 8.14 Ad, Bidding, Award Support $ 23,882 50% $ 11,941 50% $ 11,941 " ' 'Mork 'Vieth' :$`., :... 1,098;34t• .. ' 50% $ 549;170 :50% °$: ; • ., 549,170 .. DESIGN TOTAL $ 4,762,958 79% $ 3,740,921 21% $ 1,022,037 TOTAL W/ MARKUPS $ 4,969,724 79% $ 3,903,319 21% $ 1,066,405 Page 2 of 2 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 11. For Meeting of: May 16, 2017 Resolution approving supplemental agreement No. 2 with Yakima County, in an amount not to exceed $1,066,405, intended to apportion the costs of work previously agreed upon in Contract Number 2011-66, relating to road design and development for an East-West Corridor Brett Sheffield, Chief Engineer, 576-6797 Scott Schafer, Director of Public Works SUMMARY EXPLANATION: The City and Yakima County previously entered into an Interlocal Agreement (I LA) identified as City Contract Number 2011-66 in July of 2011, which was previously supplemented in October 2012, for the joint planning and development of an arterial corridor known as the East-West Corridor, which stretches from 1st Street in Yakima to Butterfield Road in Terrace Heights. The I LA and previous supplemental provided for the allocation of costs between the City and County for the design work to be performed on the East-West Corridor to a 30% design. This current request for an additional supplemental to the I LA provides for the complete design of the East-West Corridor in three phases. The City's cost of this work is $1,066,405, which amounts to 21 % of the total cost and will occur between 2017 and 2020. Funding for this work will come from Local Investment Financing Tool (LI FT funds), of which the City receives approximately $1,000,000 annually. Attached for City Council review is the Supplemental I LA with Yakima County for the purpose of completing the design of this important project. Exhibit "A" of the I LA describes the County -City Cost Share Breakdown in more detail. ITEM BUDGETED: STRATEGIC PRIORITY: Partnership Development APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description D Resolution D Interlocal Funding Upload Date 5/5/2017 5/4/2017 Type Cover Memo Cover Memo 2