HomeMy WebLinkAbout05/16/2017 11 East - West Corridor/Cascade Mill District Redevelopment Project, Supplemental Agreement No. 2BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 11.
For Meeting of: May 16, 2017
ITEM TITLE: Resolution approving supplemental agreement No. 2 with Yakima
County, in an amount not to exceed $1,066,405, intended to
apportion the costs of work previously agreed upon in Contract
Number 2011-66, relating to road design and development for an
East-West Corridor
SUBMITTED BY: Brett Sheffield, Chief Engineer, 576-6797
Scott Schafer, Director of Public Works
SUMMARY EXPLANATION:
The City and Yakima County previously entered into an I nterlocal Agreement (I LA) identified as
City Contract Number 2011-66 in J my of 2011, which was previously supplemented in October
2012, for the joint planning and development of an arterial corridor known as the East-West
Corridor, which stretches from 1St Street in Yakima to Butterfield Road in Terrace Heights. The
I LA and previous supplemental provided for the allocation of costs between the City and County
for the design work to be performed on the East-West Corridor to a 30% design.
This current request for an additional supplemental to the I LA provides for the complete design
of the East-West Corridor in three phases. The City's cost of this work is $1,066,405, which
amounts to 21 % of the total cost and will occur between 2017 and 2020. Funding for this work
will come from Local Investment Financing Tool (LIFT funds), of which the City receives
approximately $1,000,000 annually.
Attached for City Council review is the Supplemental I LA with Yakima County for the purpose of
completing the design of this important project. Exhibit "A" of the I LA describes the County -City
Cost Share Breakdown in more detail.
ITEM BUDGETED:
STRATEGIC PRIORITY: Partnership Development
APPROVED FOR ,,.
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
Adopt resolution
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
Resolution 5/512017 Cover Merno
Inter) al Funding 5/412017 Cowr Memo
RESOLUTION NO. R -2017-
A RESOLUTION approving Supplemental Interlocal Agreement No. 2 between the
City and Yakima County, in an amount not to exceed $1,066,405,
intended to apportion the costs of work previously agreed upon
between the City and County in City Contract Number 2011-66,
relating to road design and development of the East-West
Corridor.
WHEREAS, the City and Yakima County previously entered into an Interlocal
Agreement identified as City Contract Number 2011-66 for the joint planning and
development of the arterial corridor known as the East-West Corridor; and
WHEREAS, the City and Yakima County previously entered into Supplemental
Agreement No. 1 of this contract, which apportioned out the cost of work to produce an
Interchange Justification Report, along with the first phase of work (30% design) of the
East-West Corridor from North 1St Street to Butterfield Road; and,
WHEREAS, the terms of the cost allocation between the City and County have
been determined for the work required to completed the design of the East-West
Corridor and are provided in the attached and incorporated Supplemental Interlocal
Agreement No. 2; and
WHEREAS, the City Council finds that it is in the best interest of the City and
toward the furtherance of the project for the City to approve the attached Supplemental
Interlocal Agreement No. 2 for the purpose of defining the allocation of project costs;
Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to
execute the attached and incorporated Supplemental Interlocal Agreement No. 2
providing for the allocation of costs for the East-West Corridor project between the City
and County as set forth therein.
ADOPTED BY THE CITY COUNCIL this 16th day of May, 2017.
Kathy Coffey, Mayor
ATTEST:
City Clerk
4
SUPPLEMENT #2 TO INTERLOCAL AGREEMENT BETWEEN YAKIMA
COUNTY AND THE CITY OF YAKIMA REGARDING THE DEVELOPMENT OF
IMPROVEMENTS KNOWN AS THE EAST — WEST CORRIDOR / CASCADE
MILL DISTRICT REDEVELOPMENT PROJECT
This Supplemental Interlocal Agreement is entered into by and between Yakima County,
hereinafter referred to as the "County" and the City of Yakima, hereinafter referred to as the
"City" for the purpose of apportioning the Costs for the work agreed to in the Interlocal
Agreement identified as City Contract #2011-66 and County Contract #408-2011.
WHEREAS, the City and the County have entered into an Interlocal Agreement to jointly
undertake planning and development of an arterial corridor known as the East-West Corridor for
development of an Interchange Justification Report for access modifications to the Interstate 82 /
Yakima Avenue Interchange, and planning level design for the East-West Corridor; 1st Street to
Butterfield Road; and,
WHEREAS, the City and the County have completed work on the Interchange Justification
Report and the planning level design for the East-West Corridor; 1st Street to Butterfield Road
and now desire to undertake final environmental review and construction document preparation;
and,
WHEREAS, the County has entered into an Agreement with the Consultant Team lead by H.W.
Lochner ("Consultant") for the final environmental review and construction document
preparation for portions of the East-West Corridor in the City and the County; and,
WHEREAS, said Interlocal Agreement identified that the apportionment of the Costs for the
completion of the work for the East-West Corridor; 1st Street to Butterfield Road would be
determined at a future time and agreed to as a supplement to said Agreement; and,
WHEREAS, under RCW Chapter 39.34, the parties are each authorized to ether into an
interlocal agreement,
NOW THEREFORE, it is agreed by the parties as follows:
1. The City shall be solely responsible for all costs related to the Fair Avenue Extension
(now known as Bravo Company Boulevard) under the City's contract with their
Consultant;
2. The County and the City shall share in the costs incurred by the County under the
County's contract with the Consultant for the East-West Corridor; 1st Street to Butterfield
Road elements of the work, including the Consultant's Project Management and markup
costs, in the proportions set forth in Exhibit "A", attached, with the aggregate City cost
share to be 21% of the total Consultant Contract amount which is: $1,066,405.
5/4/2017 8:39 AM
3. The County Agrees to pay all monies due to the Consultant under the terms of the
Consultant Agreement out of the County Road Fund. The County shall submit a request
for reimbursement to the City, at least on a monthly basis, with the appropriate
documentation of the costs payable to the Consultant for the work described above, in the
proportions set forth in Exhibit "A". The City agrees to remit payment to the County
within 30 days of receipt of the request for reimbursement.
4. The County agrees that it will not enter into any supplemental agreement with the
Consultant for additional work that will be paid for by the City under the terms of this
Agreement without written concurrence form the City. Any supplemental work that will
be paid for solely by the County shall not require concurrence from the City.
5. The City and County agree that the terms of this supplemental agreement shall be
retroactive to the date of the County's Notice to Proceed to the Consultant, or April 10,
2017.
6. Either the City or the County may terminate this Agreement by giving Sixty (60) days
written notice to the other party. If the contract is terminated the City will compensate
the County for its allocated share of that portion of the work performed by the Consultant
up to the date of Termination.
CITY OF YAKIMA
City Manager
Approved as to form:
City Attorney
Attest:
City Clerk
City Contract No.
Resolution No.
5/4/2017 8:39 AM
DONE this day of
Attest: Tiera L. Girard
Clerk of the Board
Approved as to form:
Deputy Prosecuting Attorney
5/4/2017 8:39 AM
2017
BOARD OF YAKIMA COUNTY
COMMISSIONERS
J. Rand Elliott, Chairman
Ron Anderson, Commissioner
Michael D. Leita, Commissioner
Constituting the Board of County Commissioners
for Yakima County, Washington
EXH IB IT YX
E -W Corridor 100% Design 4/21/2017
Yakima County, Washington
County - City Cost Share Breakdown
Work
Element
Number
Work ElementCounty
Task Total
%
County Cost
City
%
City Cost
1.0
Project Management
1.1
Pro ect Team Management
$
236,522
1.2
Monthly Progress Reports
$
11,875
1.3
Project Coordinationand Meetings
$
131,907
1.4
Aqency Coordination
$
43,603
1.5
Regular Coordination
$
28,759
1.6
Quality Assurance/Quality Control
$
2,318
Work Element 1 Total
454,883
77%1$
349,238.47
1 23%
105,644.94
2.0
Data Collection
2.1
Information Gathering
$
2,538
100%
$
2,538
0%
$
-
2.2
Survey
$
94,465
100%
$
94,465
0%
$
2.3
Geotech & Hydraulic
$
608,080
100%
$
608,080
0%
$
Work Element 2 Total
705,082
100%
$
705,082
0%
$
3.0
Environmental
3.1
Keys Rd to Rosa Canal
$
119,094
100%
$
119,094
0%
$
-
3.1
Bravo Company Blvd to Rosa Canal
$
578,699
63%
$
364,581
37%
$
214,119
3.1
First Ave to Bravo Company Blvd
$
89,960
0%
$
-
100%
$
89,960
Work Element 3 Total $
787,753
61%
$
483,575
39%
$
304,078
4.0
E -W Corridor Redesign - Median Addition -Alignment Changes
4.1
Geometric RoadwayDesign
$
109,595
100%
$
109,595
0%
$
-
4.2
Conceptual Stormwater Strategy
$
30,575
100%
$
30,575
0%
$
-
4.3
Architectural and Visual Design
$
55,170
30%
$
16,551
70%
$
38,619
4.4
RW Plans'
$
62,609
100%
$
62,609
0%
$
-
Work Element 4 Total
257,948
850
$
219,329
150
$
38,619
5.0
Plan for Approval and Access Interstate Crossing
5.1
PFA
$
42,600
50%
$
21,300
1 50%
$
21,300
5.2
Quality Assurance/Quality Control
$
6,449
50%
$
3,224
1 50%
$
3,224
Work Element 5 Total $
49,049
50%1$
24,524
1 50%
$
24,524
6.0
Stage 1 Design and PS&E
6.1
Coordination with Private Utilities
$
20,604
100%
$
20,604
0%
$
-
6.2
Coordination with Railroad
$
17,114
100%
$
17,114
0%
$
6.3
General Contract Plan Development
$
258,223
100%
$
258,223
0%
$
6.4
Preliminary Opinion of Probable Cost
$
13,132
100%
$
13,132
0%
$
6.5
Quality Control
$
16,565
100%
$
16,565
0%
$
6.6
Prepare and Submit Preliminary Package
$
7,389
100%
$
7,389
0%
$
6.7
PS&E Contract Set
$
236,805
100%
$
236,805
0%
$
6.8
Updated Opinion of Probable Cost
$
12,352
100%
$
12,352
0%
$
6.9
Quality Control
$
14,703
100%
$
14,703
0%
$
610
Prepare and Submit Final Review Package
$
7,188
100%
$
7,188
0%
$
6.11
Bid Ready P5&E
$
92,683
100%
$
92,683
0%
$
6.12
Final Opinion of Probable Cost'
$
7,973
100%
$
7,973
0%
$
6.13
Quality Control
$
15,802
100%
$
15,802
0%
$
6.14
Prepare and Submit Final Bid Ready Package
$
1,142
100%
$
1,142
0%
$
615
Ad, Bidding and Award Support
$
24,204
100%
$
24,204
0%
$
Work Element 6 Total $
745,878
100%
$
745,878
0%
$
Page 1 of 2
EXH IB IT gA"
E -W Corridor 100% Design 4/21/2017
Yakima County, Washington
County - City Cost Share Breakdown
Work
Element
Number
Work ElementCounty
Task Total
%
County Cost
City
%
City Cost
7.0
Stage 2 Design and PS&E
7.1
Coordination with Private Utilities
$
15,716
100%
$
15,716
0%
$
7.2
General Contract Plan Development
$
220,519
100%
$
220,519
0%
$
7.3
Preliminary Opinion of Probable Cost
$
14,234
100%
$
14,234
0%
$
7.4
Quality Control
$
19,016
100%
$
19,016
0%
$
7.5
Prepare and Submit Preliminary Package
$
7,389
100%
$
7,389
0%
$
7.6
PS&E Contract Set
$
217,237
100%
$
217,237
0%
$
7.7
Updated Opinion of Probable Cost
$
12,856
100%
$
12,856
0%
$
7.8
Quality Control
$
19,053
100%
$
19,053
0%
$
7.9
Prepare and Submit Final Review Package
$
7,188
100%
$
7,188
0%
$
710
Bid Ready PS&E
$
80,497
100%
$
80,497
0%
$
711
Final Opinion of Probable Cost
$
8,269
100%
$
8,269
0%
$
7.12
Quality Control
$
17,027
100%
$
17,027
0%
$
7.13
Prepare and Submit Final Bid Rea Package
$
1,142
100%
$
1,142
0%
$
7.14
Ad Bidding,Award Support
$
23,882
100%
$
23,882
0%
$
Work Element 7 Total
664,023
100%
$
664,023
0%
$
8.0
Stage 3 Design and PS&E
8.1
Coordination with Private Utilities
$
12,116
50%
$
6,058
50%
$
6,058
8.2
General Contract Plan Development
$
442,619
50%
$
221,309
50%
$
221,309
8.3
Preliminary Opinion of Probable Cost
$
16,253
50%
$
8,127
50%
$
8,127
8.4
Quality Control
$
22,563
50%
$
11,281
50%
$
11,281
8.5
Prepare and Submit Preliminary Package
$
7,389
50%
$
3,694
50%
$
3,694
8.6
PS&E Contract Set
$
329,168
50%
$
164,584
50%
$
164,584
8.7
Updated Opinion of Probable Cost
$
13,617
50%
$
6,809
50%
$
6,809
8.8
Quality Control
$
22,658
50%
$
11,329
50%
$
11,329
8.9
Prepare and Submit Final Review Package
$
7,804
50%
$
3,802
50%
$
3,802
810
Bid Ready'PS&E
$
169,115
50%
$
84,557
50%
$
84,557
8.11
Final Opinion of Probable Cost'
$
8,882
50%
$
4,441
50%
$
4,441
8.12
Quality Control
$
21,334
50%
$
10,667
50%
$
10,667
8.13
Prepare and Submit Final Bid Ready Package
$
1,142
50%
$
571
50%
$
571
8.14
Ad, Bidding, Award Support
$
23,882
50%
$
11,941
50%
$
11,941
Work Eluent 8 Total $
1,098,341
50-%/.
$
549,170
50 0
$
549,170
DESIGN TOTAL
$
4,762,958
79%
$
3,740,921
21%
$
1,022,037
TOTAL W/ MARKUPS $ 4,969,724 79% $ 3,903,319 21% $ 1,066,405
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