HomeMy WebLinkAbout09/01/2026 07.E. Resolution authorizing a agmt with Parametrix_engineering svcs_Goodwin Tracts sanitary sewer lift station improv !,
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.E.
For Meeting of: September 1, 2026
ITEM TITLE:
Resolution authorizing a Professional Services Agreement with
Parametrix, Inc. to provide engineering services for Goodwin Tracts
Sanitary Sewer Lift Station Improvements (Wastewater Capital Fund
476)
SUBMITTED BY: Scott Schafer, Public Works Director
* Marc Cawley, Acting Wastewater/Stormwater Manager
SUMMARY EXPLANATION:
The City of Yakima (City) Wastewater Division desires to enter into a Professional Services Agreement
with Parametrix, Inc. to provide engineering services for Goodwin Tracts Sanitary Sewer Lift Station
Improvements. The City's existing lift station requires replacement and improvements to increase
service areas to adjacent city property which includes serving Camp Hope.
Parametrix will design an improved lift station capable of replacing the current lift station at Camp Hope
in addition to serving the U-Haul property to the north by decommissioning the City's problematic lift
station. Such improvements will also provide the ability for future wastewater service on City-owned
property further to the north of the wastewater treatment plant adjacent to SR-24.
The Professional Services Agreement with Parametrix, Inc., in an amount not to exceed $784,432, has
been attached for City Council review and is funded by Wastewater Capital Fund 476.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: A Safe and Healthy Yakima
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Resolution_WWTP_Goodwin Tracts Sewer Lift Station1.docx
SC2911_PSA Parametrix_08132026 print.pdf
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RESOLUTION NO. R-2026-
A RESOLUTION authorizing a Professional Services Agreement with Parametrix, Inc. to
provide engineering services for Goodwin Tracts Sanitary Sewer Lift
Station Improvements.(Wastewater Capital Fund 476)
WHEREAS, the City of Yakima (City) maintains the Yakima Regional Wastewater
Treatment Facility and collection system in accordance with applicable Federal, State and Local
regulations; and
WHEREAS, the City's Wastewater Division's existing lift station requires replacement and
improvements to increase service areas to adjacent city property; and
WHEREAS, the City of Yakima Wastewater Division representatives have complied with
the provisions of RCW 39.80 which concerns the procurement of engineering and architectural
services by a city; and
WHEREAS, on July 23, and 24, 2026, the City held interviews with three engineering firms
listed on the Municipal Research and Services Center (MRSC) of Washington roster as having
the experience and expertise necessary to perform these services; and
WHEREAS, as a result of these interviews, the City selected Parametrix, Inc. as the most
qualified Engineering Firm to perform the required work; and
WHEREAS, the City Council has determined that it is in the best interest of the City of
Yakima to enter into a professional services agreement with Parametrix, Inc. for engineering
services to replace the existing wastewater lift station and increase service levels to adjacent city
owned property; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute a Professional Services
Agreement between the City of Yakima and Parametrix, Inc., in an amount not to exceed SEVEN
HUNDRED EIGHTY-FOUR THOUSAND FOUR HUNDRED THIRTY-TWO DOLLARS AND
ZERO CENTS ($784,432.00), to provide engineering services for Goodwin Tracts Sanitary Sewer
Lift Station Improvements; a copy of the Agreement is attached hereto and by this reference made
a part hereof.
ADOPTED BY THE CITY COUNCIL this 1st day of September 2026
ATTEST: Matt Brown, Mayor
Rosalinda Ibarra, City Clerk
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AGREEMENT
BETWEEN
CITY OF YAKIMA,WASHINGTON
AND
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this day of , 2026, by and
between the City of Yakima, Washington, a municipal corporation with its principal office at 129 North
Second Street, Yakima, WA 98901, (hereinafter referred to as "CITY"), and Parametrix, Inc. with its
principal office at 1019 39th Avenue SE, Suite 100, Puyallup, WA 98374, (hereinafter referred to as
"ENGINEER"); said corporation being licensed and registered to do business in the State of Washington,
and will provide planning, surveying, easement support, design, construction administration, and
inspection services for the Goodwin Tracts Sanitary Sewer Lift Station (SLS) SC2911 under this
Agreement on behalf of the City of Yakima's Projects, herein referred to as the "PROJECT."
WITNESSETH:
RECITALS
WHEREAS, CITY desires to retain the ENGINEER to provide engineering services for design and
construction of the PROJECT, as described in this Agreement and subsequent Amendments thereto; and
WHEREAS, ENGINEER represents that it has available and offers to provide personnel with
knowledge and experience necessary to satisfactorily accomplish the work within the required time and that
it has no conflicts of interest prohibited by law from entering into this Agreement;
NOW, THEREFORE, CITY and ENGINEER agree as follows:
SECTION 1 INCORPORATION OF RECITALS
1.1 The above recitals are incorporated into these operative provisions of the Agreement.
SECTION 2 SCOPE OF SERVICES
2.0.1 ENGINEER agrees to perform those services described hereafter. Unless modified in
writing by both parties, duties of ENGINEER shall not be construed to exceed those
services specifically set forth herein.
2.0.2 ENGINEER shall use its best efforts to maintain continuity in personnel and shall assign,
JC Hungerford, PE as Principal-in-Charge throughout the term of this Agreement unless
other personnel are approved by the CITY.
2.1 Basic Services: ENGINEER agrees to perform those tasks described in Exhibit A, entitled
"Goodwin Tracts Sanitary Sewer Lift Station (SLS) SC2911 - Design and Engineering
Services" (WORK) which is attached hereto and made a part of this Agreement as if fully set forth
herein.
2.2 Additional Services: CITY and ENGINEER agree that not all WORK to be performed by
ENGINEER can be defined in detail at the time this Agreement is executed, and that additional
WORK related to the Project and not covered in Exhibit A may be needed during performance of
this Agreement. CITY may, at any time, by written order, direct the ENGINEER to revise portions
of the PROJECT WORK previously completed in a satisfactory manner, delete portions of the
PROJECT, or request that the ENGINEER perform additional WORK beyond the scope of the
PROJECT WORK. Such changes hereinafter shall be referred to as "Additional Services."
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2.2.1 If such Additional Services cause an increase or decrease in the ENGINEER'S cost of, or
time required for, performance of any services under this Agreement, a contract price
and/or completion time adjustment pursuant to this Agreement shall be made and this
Agreement shall be modified in writing and accepted by the parties hereto.
2.2.2 Compensation for each such request for Additional Services shall be negotiated by the
CITY and the ENGINEER according to the provisions set forth in Exhibit B, attached hereto
and incorporated herein by this reference, and if so authorized, shall be considered part of
the PROJECT WORK. The ENGINEER shall not perform any Additional Services until so
authorized by CITY and agreed to by the ENGINEER in writing.
2.3 The ENGINEER must assert any claim for adjustment in writing within thirty(30)days from the date
of the ENGINEER's receipt of the written notification of change.
SECTION 3 TERM
3.1 The term of this AGREEMENT shall be Two Years from Notice to Proceed.
SECTION 4 CITY'S RESPONSIBILITIES
4.1 CITY-FURNISHED DATA: The CITY will provide to the ENGINEER all technical data in the CITY'S
possession relating to the ENGINEER'S services on the PROJECT including information on any
pre-existing conditions known to the CITY that constitute hazardous waste contamination on the
PROJECT site as determined by an authorized regulatory agency.
4.2 ACCESS TO FACILITIES AND PROPERTY: The CITY will make its facilities reasonably
accessible to ENGINEER as required for ENGINEER'S performance of its services and will provide
labor and safety equipment as reasonably required by ENGINEER for such access.
4.3 TIMELY REVIEW: The CITY will examine the ENGINEER'S studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor,
accountant, auditor, bond and financial advisors, and other consultants as CITY deems
appropriate; and render in writing decisions required of CITY in a timely manner. Such
examinations and decisions, however, shall not relieve the ENGINEER of any contractual
obligations nor of its duty to render professional services meeting the standards of care applicable
to its profession.
4.4 CITY shall appoint a CITY'S Representative with respect to WORK to be performed under this
Agreement. CITY'S Representative shall have complete authority to transmit instructions and
receive information. ENGINEER shall be entitled to reasonably rely on such instructions made by
the CITY'S Representative unless otherwise directed in writing by the CITY, but ENGINEER shall
be responsible for bringing to the attention of the CITY'S Representative any instructions which the
ENGINEER believes are inadequate, incomplete, or inaccurate based upon the ENGINEER'S
knowledge.
4.5 Any documents, services, and reports provided by the CITY to the ENGINEER are available solely
as additional information to the ENGINEER and will not relieve the ENGINEER of its professional
duties and obligations under this Agreement or at law. The ENGINEER shall be entitled to
reasonably rely upon the accuracy and the completeness of such documents,services and reports,
but shall be responsible for exercising customary professional care in using and reviewing such
documents, services, and reports and drawing conclusions from them.
SECTION 5 AUTHORIZATION, PROGRESS, AND COMPLETION
5.1 In signing this Agreement, CITY grants ENGINEER specific authorization to proceed with WORK
described in Exhibit A. The time for completion is defined in Exhibit A, or as amended.
SECTION 6 COMPENSATION
6.1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the services
described in Exhibit A, compensation shall utilize current contractor hourly rates. Estimated rates
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identified in Exhibit C-Schedule of Specific Hourly Rates, attached hereto and incorporated herein
by this reference, on a time spent basis plus reimbursement for direct non-salary expenses.
6.1.1 DIRECT NON-SALARY EXPENSES: Direct Non-Salary Expenses are those costs
incurred on or directly for the PROJECT including, but not limited to, necessary
transportation costs, including current rates for ENGINEER'S vehicles; meals and lodging;
laboratory tests and analyses; printing, binding and reproduction charges; all costs
associated with other outside nonprofessional services and facilities; special CITY-
requested and PROJECT-related insurance and performance warranty costs; and other
similar costs. Reimbursement for Direct Non-Salary Expenses will be on the basis of actual
charges plus a reasonable markup, not to exceed ten percent (10%), and on the basis of
current rates when furnished by ENGINEER. Estimated Direct Non-Salary Expenses are
shown in Exhibit B.
6.1.1.1 Travel costs, including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the ENGINEER and each of the
Subconsultants in connection with PROJECT WORK; provided, as follows:
• That a maximum of U.S. INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance, and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for PROJECT WORK. ENGINEER,whenever possible,will
use the least expensive form of ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a
maximum of forty dollars ($40) per day per person. This rate may be
adjusted on a yearly basis.
• That accommodation shall be at a reasonably priced hotel/motel.
• That air travel shall be by coach class, and shall be used only when
absolutely necessary.
6.1.2 Telephone charges, computer charges, in-house reproduction charges,first class postage,
and FAX charges are not included in the direct expense costs, but are considered included
in the Schedule of Specific Hourly Billing Rates.
6.1.3 Professional Subconsultants. Professional Subconsultants are those costs for
engineering, architecture, geotechnical services and similar professional services
approved by the CITY. Reimbursement for Professional Subconsultants will be on the
basis of actual costs billed plus a reasonable markup, not to exceed ten percent (10%) for
services provided to the CITY through this Agreement. Estimated Subconsultant costs are
shown in Exhibit B.
6.2 Unless specifically authorized in writing by the CITY, the total budgetary amount for this PROJECT
shall not exceed Seven Hundred Eighty-Four Thousand Four Hundred Thirty-Two
Dollars and Zero Cents ($784,432.00) The ENGINEER shall make all reasonable efforts to
complete the WORK within the budget and will keep CITY informed of progress toward that
end so that the budget or WORK effort can be adjusted if found necessary. The ENGINEER is
not obligated to incur costs beyond the indicated budget, as may be adjusted, nor is the CITY
obligated to pay the ENGINEER beyond these limits. When any budget has been increased, the
ENGINEER'S excess costs expended prior to such increase will be allowable to the same extent
as if such costs had been incurred after the approved increase, and provided that the City was
informed in writing at the time such costs were incurred.
6.3 The ENGINEER shall submit to the City's Representative an invoice each month for payment for
PROJECT services completed through the accounting cut-off day of the previous month. Such
invoices shall be for PROJECT services and WORK performed and costs incurred prior to the date
of the invoice and not covered by previously submitted invoices. The ENGINEER shall submit with
each invoice a summary of time expended on the PROJECT for the current billing period, copies
of subconsultant invoices, and any other supporting materials and details determined necessary
by the City to substantiate the costs incurred. CITY will use its best efforts to pay such invoices
within thirty(30) days of receipt and upon approval of the WORK done and amount billed. CITY will
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notify the ENGINEER promptly if any problems are noted with the invoice. CITY may question any
item in an invoice, noting to ENGINEER the questionable item(s) and withholding payment for such
item(s). The ENGINEER may resubmit such item(s) in a subsequent invoice together with
additional supporting information requested.
6.4 If payment is not made within sixty(60) days following receipt of approved invoices, interest on the
unpaid balance shall accrue beginning with the sixty-first (61st) day at the rate of 1.0% per month
or the maximum interest rate permitted by law, whichever is less; provided, however, that no
interest shall accrue pursuant to Chapter 39.76 RCW when before the date of timely payment a
notice of dispute is issued in good faith by the CITY to the ENGINEER pursuant to the terms of
RCW 39.76.020(4).
6.5 Final payment of any balance due the ENGINEER for PROJECT services will be made within forty-
five(45)days after satisfactory completion of the services required by this Agreement as evidenced
by CITY's written acceptance and after such audit or verification as CITY may deem necessary,
together with ENGINEER's execution and delivery of a release of all known payment claims against
CITY arising under or by virtue of this Agreement, other than such payment claims, if any, as may
be specifically exempted by the ENGINEER from the operation of the release in stated amounts to
be set forth therein.
6.6 Payment for any PROJECT services and WORK shall not constitute a waiver or release by CITY
of any claims, right, or remedy it may have against the ENGINEER under this Agreement or by law,
nor shall such payment constitute a waiver, remission, or discharge by CITY of any failure or fault
of the ENGINEER to satisfactorily perform the PROJECT WORK as required under this Agreement.
SECTION 7 RESPONSIBILITY OF ENGINEER
7.1 The ENGINEER shall be responsible for the professional quality,technical adequacy and accuracy,
timely completion, and the coordination of all plans, designs, drawings, specifications, reports, and
other services furnished by the ENGINEER under this Agreement. The ENGINEER shall, without
additional compensation, correct or review any errors, omissions, or other deficiencies in its plans,
designs, drawings, specifications, reports, and other services. The ENGINEER shall perform its
WORK according to generally accepted civil engineering standards of care and consistent with
achieving the PROJECT WORK within budget, on time, and in compliance with applicable laws,
regulations, and permits.
7.2 CITY'S review or approval of, or payment for, any plans,drawings, designs, specifications, reports,
and incidental WORK or services furnished hereunder shall not in any way relieve the ENGINEER
of responsibility for the technical adequacy, completeness, or accuracy of its WORK and the
PROJECT WORK. CITY'S review, approval, or payment for any of the services shall not be
construed to operate as a waiver of any rights under this Agreement or at law or any cause of action
arising out of the performance of this Agreement.
7.3 In performing WORK and services hereunder, the ENGINEER and its subcontractors,
subconsultants, employees, agents, and representatives shall be acting as independent
contractors and shall not be deemed or construed to be employees or agents of CITY in any manner
whatsoever. The ENGINEER shall not hold itself out as, nor claim to be, an officer or employee of
CITY by reason hereof and shall not make any claim, demand, or application to or for any right or
privilege applicable to an officer or employee of CITY. The ENGINEER shall be solely responsible
for any claims for wages or compensation by ENGINEER's employees, agents, and
representatives, including subconsultants and subcontractors, and shall save and hold CITY
harmless therefrom.
7.4 INDEMNIFICATION AND HOLD HARMLESS:
1. ENGINEER shall take all necessary precautions in performing the WORK to prevent injury
to persons or property. The ENGINEER agrees to release, indemnify, defend, and hold
harmless the City, its elected and appointed officials, officers, employees, agents,
representatives, insurers, attorneys, and volunteers from all liabilities, losses, damages,
and expenses related to all claims, suits, arbitration actions, investigations, and regulatory
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or other governmental proceedings arising from or in connection with this Agreement or
the negligent acts, failures to act, errors or omissions of the ENGINEER, or any of
ENGINEER's agent(s) or subcontractor(s), in performance of this Agreement, except for
claims caused by the City's sole negligence.
2. Industrial Insurance Act Waiver. It is specifically and expressly understood that the
ENGINEER waives any immunity that may be granted to it under the Washington State
industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification.
ENGINEER's indemnification shall not be limited in any way by any limitation on the
amount of damages, compensation or benefits payable to or by any third party under
workers' compensation acts, disability benefit acts or any other benefits acts or programs.
ENGINEER shall require that its subcontractors, and anyone directly or indirectly
employed or hired by ENGINEER, and anyone for whose acts ENGINEER may be liable
in connection with its performance of this Agreement, comply with the terms of this
paragraph, waive any immunity granted under Title 51 RCW, and assume all potential
liability for actions brought by their respective employees. The Parties acknowledge that
they have mutually negotiated this waiver.
3. Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
ENGINEER and the City, the ENGINEER's liability, including the duty and cost to defend,
shall be only to the extent of the ENGINEER's negligence.
4. Nothing contained in this Section or this Agreement shall be construed to create a liability
or a right of indemnification in any third party.
5. The terms of this Section shall survive any expiration or termination of this Agreement.
7.5 In any and all claims by an employee of the ENGINEER, any subcontractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligations under this Agreement shall not be limited in any way by any limitation
on the amount or types of damages, compensation, or benefits payable by or for the ENGINEER
or a subcontractor under workers' or workmens'compensation acts, disability benefit acts, or other
employee benefit acts. The ENGINEER specifically and expressly waives its immunity under the
Industrial Insurance Act, Title 51, RCW. Such waiver has been mutually negotiated by the
ENGINEER and the CITY.
7.6 It is understood that any resident engineering or inspection provided by ENGINEER is for the
purpose of determining compliance with the technical provisions of PROJECT specifications and
does not constitute any form of guarantee or insurance with respect to the performance of a
contractor. ENGINEER does not assume responsibility for methods or appliances used by a
contractor, for a contractor's safety programs or methods, or for contractors' compliance with laws
and regulations. CITY shall use its best efforts to ensure that the construction contract requires
that the contractor(s) indemnify and name CITY, the CITY's and the ENGINEER's officers,
principals, employees, agents, representatives, and engineers as additional insureds on
contractors insurance policies covering PROJECT, exclusive of insurance for ENGINEER
professional liability.
7.7 ENGINEER shall be solely responsible for and shall pay all taxes, deductions, and assessments,
including but not limited to federal income tax, FICA, social security tax, assessments for
unemployment and industrial injury insurance, and other deductions from income which may be
required by law or assessed against either party as a result of this Agreement. In the event the
City is assessed a tax or assessment as a result of this Agreement, ENGINEER shall pay the same
before it becomes due.
7.8 SUBSURFACE INVESTIGATIONS: In soils, foundation, groundwater, and other subsurface
investigations, the actual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observation, exploration, and investigations
have been made. Because of the inherent uncertainties in subsurface evaluations, changed or
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unanticipated underground conditions may occur that could affect total PROJECT cost and/or
execution. These conditions and cost/execution effects are not the responsibility of the
ENGINEER, to the extent that ENGINEER has exercised the applicable and appropriate standard
of professional care, thoroughness and judgment in performing such investigations.
SECTION 8 PROJECT SCHEDULE AND BUDGET
8.1 The general PROJECT schedule and the budget for both the entire PROJECT and its component
tasks shall be as set forth in this Agreement and attached Exhibits. The project schedule and
performance dates for the individual tasks shall be mutually agreed to by the CITY and the
ENGINEER within fifteen (15)days after execution of this Agreement. The performance dates and
budgets for tasks may be modified only upon written agreement of the parties hereto. The
performance date for tasks and the completion date for the entire PROJECT shall not be extended,
nor the budget increased because of any unwarranted delays attributable to the ENGINEER, but
may be extended or increased by the CITY in the event of a delay caused by special services
requested by the CITY or because of unavoidable delay caused by any governmental action or
other conditions beyond the control of the ENGINEER which could not be reasonably anticipated
or avoided.
8.2 Not later than the tenth (10th)day of each calendar month during the performance of the PROJECT,
the ENGINEER shall submit to the CITY's Representative a copy of the current schedule and a
written narrative description of the WORK accomplished by the ENGINEER and subconsultants on
each task, indicating a good faith estimate of the percentage completion thereof on the last day of
the previous month. Additional oral or written reports shall be prepared at the CITY's request for
presentation to other governmental agencies and/or to the public.
SECTION 9 REUSE OF DOCUMENTS
9.1 All internal WORK products of the ENGINEER are instruments or services of this PROJECT. There
shall be no reuse, change, or alteration by the CITY or others acting through or on behalf of the
CITY without written permission of the ENGINEER, which shall not be unreasonably withheld and
will be at the CITY's sole risk. The CITY agrees to indemnify the ENGINEER and its officers,
employees, subcontractors, and affiliated corporations from all claims, damages, losses, and costs
including, but not limited to, litigation expenses and attorneys fees arising out of or related to such
unauthorized reuse, change, or alteration; provided, however, that the ENGINEER will not be
indemnified for such claims, damages, losses, and costs including, without limitation, litigation
expenses and attorney fees if they were caused by the ENGINEER's own negligent acts or
omissions.
9.2 The ENGINEER agrees that any and all plans, drawings, designs, specifications, computer
programs, technical reports, operating manuals, calculations, notes, and other WORK submitted
or which are specified to be delivered under this Agreement or which are developed or produced
and paid for under this Agreement, whether or not complete, shall be owned by and vested in the
CITY.
9.3 All rights to patents, trademarks, copyrights, and trade secrets owned by ENGINEER (hereinafter
"Intellectual Property") as well as any modifications, updates or enhancements to said Intellectual
Property during the performance of the WORK remain the property of ENGINEER, and ENGINEER
does not grant CITY any right or license to such Intellectual Property.
SECTION 10 AUDIT AND ACCESS TO RECORDS
10.1 The ENGINEER, including its subconsultants, shall maintain books, records, documents and other
evidence directly pertinent to performance of the WORK under this Agreement in accordance with
generally accepted accounting principles and practices consistently applied. The CITY, or the
CITY's duly authorized representative, shall have access to such books, records, documents, and
other evidence for inspection, audit, and copying for a period of three years after completion of the
PROJECT. The CITY shall also have access to such books, records, and documents during the
performance of the PROJECT WORK, if deemed necessary by the CITY,to verify the ENGINEER's
WORK and invoices.
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10.2 Audits conducted pursuant to this section shall be in accordance with generally accepted auditing
standards and established procedures and guidelines of the reviewing or auditing agency.
10.3 The ENGINEER agrees to the disclosure of all information and reports resulting from access to
records pursuant to this section provided that the ENGINEER is afforded the opportunity for an
audit exit conference and an opportunity to comment and submit any supporting documentation on
the pertinent portions of the draft audit report and that the final audit report will include ENGINEER's
written comments, if any.
10.4 The ENGINEER shall ensure that the foregoing paragraphs are included in each subcontract for
WORK on the Project.
10.5 Any charges of the ENGINEER paid by the CITY which are found by an audit to be inadequately
substantiated shall be reimbursed to the CITY.
SECTION 11 INSURANCE
11.1 At all times during performance of the WORK or obligations under this Agreement, ENGINEER
shall secure and maintain in effect insurance to protect the CITY and the ENGINEER from and
against all claims, damages, losses, and expenses arising out of or resulting from the performance
of this Agreement. ENGINEER shall provide and maintain in force insurance in limits no less than
those stated below, as applicable. The CITY reserves the right to require higher limits should it
deem it necessary in the best interest of the public. If ENGINEER carries higher coverage limits
than the limits stated below, such higher limits shall be shown on the Certificate of Insurance and
Endorsements and City of Yakima shall be named as an additional insured for such higher limits.
ENGINEER shall provide a Certificate of Insurance to the City as evidence of coverage for each of
the policies and outlined herein. A copy of the additional insured endorsement attached to the
policy shall be included with the certificate. This Certificate of insurance shall be provided to the
City prior to commencement of work. Failure to provide the City with proof of insurance and/or to
maintain such insurance outlined herein shall be a material breach of this agreement and a basis
for termination.
Failure by the City to demand such verification of coverage with these insurance requirements or
failure of the City to identify a deficiency from the insurance documentation provided shall not be
construed as a waiver of ENGINEER's obligation to maintain such insurance.
ENGINEER's insurance coverage shall be primary insurance with respect to those who are
Additional Insureds under this Agreement, and any insurance, self-insurance or insurance pool
coverage maintained by the City shall be in excess of the ENGINEER's insurance and neither the
City nor its insurance providers shall contribute to any settlements, defense costs, or other
payments made by ENGINEER's insurance. All additional insured endorsements required by this
Section shall include an explicit waiver of subrogation.
11.1.1 Commercial General Liability Insurance. Before this Agreement is fully executed by
the parties, ENGINEER shall provide the CITY with a certificate of insurance as proof of
commercial liability insurance and commercial umbrella liability insurance with a total
liability limit of the limits required in the policy, subject to minimum limits of Two Million
Dollars ($2,000,000.00) per occurrence combined single limit bodily injury and property
damage, and Four Million Dollars ($4,000,000.00) general aggregate. The certificate
shall clearly state who the provider is,the coverage amount,the policy number,and when
the policy and provisions provided are in effect. Said policy shall be in effect for the
duration of this Agreement. The policy shall name the CITY, its elected and appointed
officials, officers, agents, employees, and volunteers as additional insureds. The insured
shall not cancel or change the insurance without first giving the CITY thirty(30) calendar
days prior written notice. The insurance shall be with an insurance company or
companies rated A-VII or higher in Best's Guide and admitted in the State of Washington.
11.1.2. Commercial Automobile Liability Insurance.
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a. If ENGINEER owns any vehicles, before this Agreement is fully executed by the
parties, ENGINEER shall provide the CITY with a certificate of insurance as proof of
commercial automobile liability insurance and commercial umbrella liability insurance
with a total liability limit of the limits required in the policy, subject to minimum limits of
Two Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury
and property damage. Automobile liability will apply to "Any Auto" and be shown on the
certificate.
b. If ENGINEER does not own any vehicles, only"Non-owned and Hired Automobile
Liability" will be required and may be added to the commercial liability coverage at the
same limits as required in that section of this Agreement,which is Section 10.1.1 entitled
"Commercial General Liability Insurance".
c. Under either situation described above in Section 10.1.2.a. and Section 10.1.2.b.,
the required certificate of insurance shall clearly state who the provider is, the coverage
amount, the policy number, and when the policy and provisions provided are in
effect. Said policy shall be in effect for the duration of this Agreement. The policy shall
name the CITY, its elected and appointed officials, officers, agents, employees, and
volunteers as additional insureds. The insured shall not cancel or change the insurance
without first giving the CITY thirty(30) calendar days prior written notice. The insurance
shall be with an insurance company or companies rated A-VII or higher in Best's Guide
and admitted in the State of Washington.
11.1.3. Statutory workers' compensation and employer's liability insurance as required by state
law.
11.1.4. Professional Liability Coverage. Before this Contract is fully executed by the parties,
ENGINEER shall provide the City with a certificate of insurance as proof of professional
liability coverage with a total liability limit of the limits required in the policy, subject to
minimum limits of Two Million Dollars($2,000,000.00) per claim, and Four Million Dollars
($4,000,000.00) aggregate. The certificate shall clearly state who the provider is, the
coverage amount, the policy number, and when the policy and provisions provided are
in effect. Said policy shall be in effect for the duration of this Contract. The insured shall
not cancel or change the insurance without first giving the CITY thirty(30) calendar days
prior written notice. The insurance shall be with an insurance company or companies
rated A-VII or higher in Best's Guide. If the policy is written on a claims made basis the
coverage will continue in force for an additional two years after the completion of this
contract.
Failure of either or all of the additional insureds to report a claim under such insurance shall not
prejudice the rights of the CITY, its elected and appointed officials, officers, employees, agents,
and representatives there under. The CITY and the CITY's elected and appointed officials, officers,
principals, employees, representatives, and agents shall have no obligation for payment of
premiums because of being named as additional insureds under such insurance. None of the
policies issued pursuant to the requirements contained herein shall be canceled, allowed to expire,
or changed in any manner that affects the rights of the CITY until thirty(30)days after written notice
to the CITY of such intended cancellation, expiration or change.
11.2 If at any time during the life of the Agreement, or any extension, ENGINEER fails to maintain the
required insurance in full force and effect, all work under the Agreement shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the City to
terminate the Agreement.
SECTION 12 SUBCONTRACTS
12.1 ENGINEER shall be entitled, to the extent determined appropriate by ENGINEER, to subcontract
any portion of the WORK to be performed under this Agreement. However, ENGINEER shall be
considered the Prime Contractor hereunder and shall be the sole point of contact with regard to all
contractual matters arising hereunder, including the performance of WORK and payment of any
and all charges resulting from contractual obligations.
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12.2 Any subconsultants or subcontractors to the ENGINEER utilized on this PROJECT, including any
substitutions thereof, will be subject to prior approval by CITY, which approval shall not be
unreasonably withheld. Each subcontract shall be subject to review by the CITY's Representative,
if requested, prior to the subconsultant or subcontractor proceeding with the WORK. Such review
shall not constitute an approval as to the legal form or content of such subcontract. The ENGINEER
shall be responsible for the architectural and engineering performance, acts, and omissions of all
persons and firms performing subcontract WORK.
12.3 CITY anticipates ENGINEER subcontracting with GeoEngineers for specialized
geotechnical services for the purpose of completing this Agreement.
12.4 The ENGINEER shall submit, along with its monthly invoices, a description of all WORK completed
by subconsultants and subcontractors during the preceding month and copies of all invoices
thereto.
12.5 If dissatisfied with the background, performance, and/or general methodologies of any
subcontractor,the City may request in writing that the subcontractor be removed. The ENGINEER
shall comply with this request at once and shall not employ the subcontractor for any further WORK
under this Agreement.
SECTION 13 ASSIGNMENT
13.1 This Agreement is binding on the heirs, successors and assigns of the parties hereto. This
Agreement may not be assigned by CITY or ENGINEER without prior written consent of the other,
which consent will not be unreasonably withheld. The ENGINEER for itself and its heirs, executors,
administrators, successors and assigns, does hereby agree to the full performance of all of the
covenants herein contained upon the part of the ENGINEER. It is expressly intended and agreed
that no third party beneficiaries are created by this Agreement, and that the rights and remedies
provided herein shall inure only to the benefit of the parties to this Agreement.
SECTION 14 INTEGRATION
14.1 This Agreement represents the entire understanding of CITY and ENGINEER as to those matters
contained herein. No prior oral or written understanding shall be of any force or effect with respect
to those matters covered herein. This Agreement may not be modified or altered except in writing
signed by both parties.
SECTION 15 JURISDICTION AND VENUE
15.1 This Agreement shall be administered and interpreted under the laws of the State of Washington.
Jurisdiction of litigation arising from this Agreement shall be in Washington State. If any part of this
Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void
insofar as it conflicts with said laws, but the remainder of this Agreement shall be in full force and
effect. Venue for all disputes arising under this Agreement shall lie in a court of competent
jurisdiction in Yakima County, Washington.
SECTION 16 EQUAL EMPLOYMENT and NONDISCRIMINATION
16.1 During the performance of this Agreement, ENGINEER and ENGINEER's subconsultants and
subcontractors shall not discriminate in violation of any applicable federal, state and/or local law or
regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status,
disability, honorably discharged veteran or military status, pregnancy, sexual orientation, gender
identity, political affiliation or belief, or the presence of any sensory, mental or physical handicap,
and any other classification protected under federal, state, or local law, including, but not limited to
the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with
Disabilities Act (42 USC 12101 et. seq.). This provision shall include but not be limited to the
following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training, and the provision
of services under this Agreement. ENGINEER agrees to comply with the applicable provisions of
State and Federal Equal Employment Opportunity and Nondiscrimination statutes and regulations.
In the event of the ENGINEER's or ENGINEER's subcontractor's noncompliance with the non-
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discrimination clause of this Agreement or with any such rules, regulations, or orders, this
Agreement may be cancelled, terminated, or suspended in whole or in part and the ENGINEER
may be declared ineligible for any future City contracts.
16.2 Pay transparency nondiscrimination. The ENGINEER will not discharge or in any other manner
discriminate against employees or applicants because they have inquired about, discussed, or
disclosed their own pay or the pay of another employee or applicant. However, employees who
have access to the compensation information of other employees or applicants as a part of their
essential job functions cannot disclose the pay of other employees or applicants to individuals who
do not otherwise have access to compensation information, unless the disclosure is (a) in response
to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or
action, including an investigation conducted by the employer, or(c) consistent with the contractor's
legal duty to furnish information.
16.3 RCW 35.22.650: ENGINEER agrees that the ENGINEER shall actively solicit the employment of
minority group members. ENGINEER further agrees that the ENGINEER shall actively solicit bids
for the subcontracting of goods or services from qualified minority businesses. ENGINEER shall
furnish evidence of the ENGINEER'S compliance with these requirements of minority employment
and solicitation. ENGINEER further agrees to consider the grant of subcontracts to said minority
bidders on the basis of substantially equal proposals in the light most favorable to said minority
businesses.
16.4 Nothing in this Agreement, including, without limitation, the provisions of Section 16, shall require
ENGINEER or any of its subcontractor(s) to take action that would be deemed discrimination or
preferential treatment in violation of RCW 49.60.400. Pursuant to RCW 49.60.400(6), this Section
does not prohibit action that must be taken to establish or maintain the CITY'S eligibility for any
federal program, if ineligibility would result in a loss of federal funds to the CITY.
SECTION 17 SUSPENSION OF WORK
17.1 CITY may suspend, in writing by certified mail, all or a portion of the WORK under this Agreement
if unforeseen circumstances beyond CITY's control are interfering with normal progress of the
WORK. ENGINEER may suspend, in writing by certified mail, all or a portion of the WORK under
this Agreement if unforeseen circumstances beyond ENGINEER's control are interfering with
normal progress of the WORK. ENGINEER may suspend WORK on the PROJECT in the event
CITY does not pay invoices when due, except where otherwise provided by this Agreement. The
time for completion of the WORK shall be extended by the number of days WORK is suspended.
If the period of suspension exceeds ninety (90) days, the terms of this Agreement are subject to
renegotiation, and both parties are granted the option to terminate WORK on the suspended portion
of Project in accordance with SECTION 18.
SECTION 18 TERMINATION OF WORK
18.1 Either party may terminate this Agreement, in whole or in part, if the other party materially breaches
its obligations under this Agreement and is in default through no fault of the terminating party.
However, no such termination may be effected unless the other party is given: (1) not less than
fifteen (15) calendar days written notice delivered by certified mail, return receipt requested, of
intent to terminate; and (2) an opportunity for consultation with the terminating party and for cure
within the 15-day notice period before termination. Notice shall be considered issued within
seventy-two (72) hours of mailing by certified mail to the place of business of either party as set
forth in this Agreement.
18.2 In addition to termination under subsection 18.1 of this Section, CITY may terminate this Agreement
for its convenience, in whole or in part, provided the ENGINEER is given: (1) not less than fifteen
(15) calendar days written notice delivered by certified mail, return receipt requested, of intent to
terminate; and (2) an opportunity for consultation with CITY before the effective termination date.
18.3 If CITY terminates for default on the part of the ENGINEER, an adjustment in the contract price
pursuant to the Agreement shall be made, but (1) no amount shall be allowed for anticipated profit
on unperformed services or other WORK, and (2) any payment due to the ENGINEER at the time
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of termination may be adjusted to the extent of any additional costs or damages CITY has incurred,
or is likely to incur, because of the ENGINEER'S breach. In such event, CITY shall consider the
amount of WORK originally required which was satisfactorily completed to date of termination,
whether that WORK is in a form or of a type which is usable and suitable to CITY at the date of
termination and the cost to CITY of completing the WORK itself or of employing another firm to
complete it. Under no circumstances shall payments made under this provision exceed the contract
price. In the event of default, the ENGINEER agrees to pay CITY for any and all damages, costs,
and expenses whether directly, indirectly, or consequentially caused by said default. This provision
shall not preclude CITY from filing claims and/or commencing litigation to secure compensation for
damages incurred beyond that covered by contract retainage or other withheld payments.
18.4 If the ENGINEER terminates for default on the part of CITY or if CITY terminates for convenience,
the adjustment pursuant to the Agreement shall include payment for services satisfactorily
performed to the date of termination, in addition to termination settlement costs the ENGINEER
reasonably incurs relating to commitments which had become firm before the termination, unless
CITY determines to assume said commitments.
18.5 Upon receipt of a termination notice under subsections 18.1 or 18.2 above, the ENGINEER shall
(1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver
or otherwise make available to CITY all originals of data, drawings, specifications, calculations,
reports, estimates, summaries, and such other information, documents, and materials as the
ENGINEER or its subconsultants may have accumulated or prepared in performing this Agreement,
whether completed or in progress, with the ENGINEER retaining copies of the same.
18.6 Upon termination under any subparagraph above, CITY reserves the right to prosecute the WORK
to completion utilizing other qualified firms or individuals; provided, the ENGINEER shall have no
responsibility to prosecute further WORK thereon.
18.7 If, after termination for failure of the ENGINEER to fulfill contractual obligations, it is determined
that the ENGINEER has not so failed, the termination shall be deemed to have been effected for
the convenience of CITY. In such event, the adjustment pursuant to the Agreement shall be
determined as set forth in subparagraph 18.4 of this Section.
18.8 If, because of death, unavailability or any other occurrence, it becomes impossible for any key
personnel employed by the ENGINEER in PROJECT WORK or for any corporate officer of the
ENGINEER to render his services to the PROJECT, the ENGINEER shall not be relieved of its
obligations to complete performance under this Agreement without the concurrence and written
approval of CITY. If CITY agrees to termination of this Agreement under this provision, payment
shall be made as set forth in subparagraph 18.3 of this Section.
SECTION 19 DISPUTE RESOLUTION
19.1 In the event that any dispute shall arise as to the interpretation or performance of this Agreement,
or in the event of a notice of default as to whether such default does constitute a breach of the
contract, and if the parties hereto cannot mutually settle such differences,then the parties shall first
pursue mediation as a means to resolve the dispute. If neither of the afore mentioned methods are
successful then any dispute relating to this Agreement shall be decided in the courts of Yakima
County, Washington in accordance with SECTION 15. If both parties consent in writing, other
available means of dispute resolution may be implemented.
SECTION 20 NOTICE
20.1 Any notice required to be given under the terms of this Agreement shall be directed to the party at
the address set forth below. Notice shall be considered issued and effective upon receipt thereof
by the addressee-party, or seventy-two (72) hours after mailing by certified mail to the place of
business set forth below, whichever is earlier.
CITY: City of Yakima
129 N 2nd Street
Yakima, WA 98901
Attn: Walter Hansen, Utility Project Manager
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ENGINEER: Parametrix, Inc.
1019 39th Avenue SE, Suite 100
Puyallup,WA 98374
Attn: Brian Casey, PE, PMP, PSAP
SECTION 21 INSPECTION AND PRODUCTION OF RECORDS
21.1 The records relating to the WORK shall, at all times, be subject to inspection by and with the
approval of the City, but the making of(or failure or delay in making) such inspection or approval
shall not relieve ENGINEER of responsibility for performance of the WORK in accordance with this
Agreement, notwithstanding the City's knowledge of defective or non-complying performance, its
substantiality or the ease of its discovery. ENGINEER shall provide the City sufficient, safe, and
proper facilities, and/or send copies of the requested documents to the City. ENGINEER's records
relating to the WORK will be provided to the City upon the City's request.
21.2 ENGINEER shall promptly furnish the City with such information and records which are related to
the WORK of this Agreement as may be requested by the City. Until the expiration of six(6) years
after final payment of the compensation payable under this Agreement, or for a longer period if
required by law or by the Washington Secretary of State's record retention schedule, ENGINEER
shall retain and provide the City access to (and the City shall have the right to examine, audit and
copy) all of ENGINEER's books, documents, papers and records which are related to the WORK
performed by ENGINEER under this Agreement. If any litigation, claim, or audit is started before
the expiration of the six-year period, the records shall be retained until all litigation, claims, or audit
findings involving the records have been resolved. Prior to converting any paper records to
electronic format and/or destroying any records, ENGINEER shall contact CITY's Records
Administrator (509-575-6037) to discuss retention. In no event shall any record relating to the
WORK be destroyed without CITY consultation.
21.3 All records relating to ENGINEER's services under this Agreement must be made available to the
City, and the records relating to the WORK are City of Yakima records. They must be produced to
third parties, if required pursuant to the Washington State Public Records Act, Chapter 42.56 RCW,
or by law. All records relating to ENGINEER's services under this Agreement must be retained by
ENGINEER for the minimum period of time required pursuant to the Washington Secretary of
State's records retention schedule.
21.4 The terms of this section shall survive any expiration or termination of this Agreement.
SECTION 22 COMPLIANCE WITH THE LAW
22.1 ENGINEER agrees to perform all WORK under and pursuant to this Agreement in full compliance
with any and all applicable laws, rules, and regulations adopted or promulgated by any
governmental agency or regulatory body, whether federal, state, local, or otherwise, including
policies adopted by the City, as those laws, ordinances, rules, regulations, and policies now exist
or may hereafter be amended or enacted. ENGINEER shall procure and have all applicable and
necessary permits, licenses and approvals of any federal, state, and local government or
governmental authority or this project, pay all charges and fees, and give all notices necessary and
incidental to the due and lawful execution of the work.
22.2 ENGINEER shall procure and have all applicable and necessary permits, licenses and approvals
of any federal,state, and local government or governmental authority or this project, pay all charges
and fees, and give all notices necessary and incidental to the due and lawful execution of its work.
a. Procurement of a City Business License. ENGINEER must procure a City of Yakima Business
License and pay all charges, fees, and taxes associated with said license.
b. ENGINEER must provide proof of a valid Washington department of Revenue state excise tax
registration number, as required in Title 85 RCW.
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c. ENGINEER must provide proof of a valid Washington Unified Business Identification (UBI)
number. ENGINEER must have a current UBI number and not be disqualified from bidding
on any public works contract under RCW 39.06.101 or 36.12.065(3).
d. ENGINEER must provide proof of a valid Washington Employment Security Department
number as required by Title 50 RCW.
e. Foreign (Non-Washington) Corporations: Although the City does not require foreign corporate
proposers to qualify in the City, County or State prior to submitting a proposal, it is specifically
understood and agreed that any such corporation will promptly take all necessary measures to
become authorized to conduct business in the City of Yakima, at their own expense, without
regard to whether such corporation is actually awarded the contract, and in the event that the
award is made, prior to conducting any business in the City.
SECTION 23 MISCELLANEOUS PROVISIONS
23.1 Severability. If any term or condition of this Agreement or the application thereof to any person(s)
or circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
23.2 Agreement documents. This Agreement,the Request for Qualifications &Proposals No. N/A,titled
N/A Scope of Work, conditions, addenda, and modifications and ENGINEER's proposal (to the
extent consistent with Yakima City documents) constitute the Agreement Documents and are
complementary. Specific Federal and State laws and the terms of this Agreement, in that order
respectively, supersede other inconsistent provisions. These Agreement Documents are on file in
the Office of the Purchasing Manager, 129 No. 2nd St., Yakima, WA, 98901, and are hereby
incorporated by reference into this Agreement.
23.3 Notice of change in financial condition. If, during this Agreement, the ENGINEER experiences a
change in its financial condition that may affect its ability to perform under the Agreement, or
experiences a change of ownership or control, the ENGINEER shall immediately notify the City in
writing. Failure to notify the City of such a change in financial condition or change of ownership or
control shall be sufficient grounds for termination.
23.4 No conflicts of interest. ENGINEER represents that it or its employees do not have any interest
and shall not hereafter acquire any interest, direct or indirect, which would conflict in any manner
or degree with the performance of this Agreement. ENGINEER further covenants that it will not
hire anyone or any entity having such a conflict of interest during the performance of this
Agreement.
23.5 Promotional advertising prohibited. Reference to or use of the City, any of its departments,
agencies or other subunits, or any official or employee for commercial promotion is prohibited.
News releases pertaining to this procurement shall not be made without prior approval of the City.
Release of broadcast emails pertaining to this procurement shall not be made without prior written
authorization of the City.
23.6 Time is of the essence. Timely provision of the WORK required under this Agreement shall be of
the essence of the Agreement, including the provision of the WORK within the time agreed or on a
date specified herein.
23.7 Waiver of breach. A waiver by either party hereto of a breach of the other party hereto of any
covenant or condition of this Agreement shall not impair the right of the party not in default to avail
itself of any subsequent breach thereof. Leniency, delay or failure of either party to insist upon
strict performance of any agreement, covenant or condition of this Agreement, or to exercise any
right herein given in any one or more instances, shall not be construed as a waiver or
relinquishment of any such agreement, covenant, condition or right.
23.8 Force Majeure. ENGINEER will not be responsible for delays in delivery due to acts of God, fire,
strikes, riots,delay in transportation, or those effects of epidemics or pandemics that could not have
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been reasonably anticipated or mitigated through acts of the ENGINEER; provided ENGINEER
notifies the City immediately in writing of such pending or actual delay. Normally in the event of
such delays, the date of delivery of WORK will be extended for a period of time equal to the time
lost due to the reason for delay.
23.9 Authority. The person executing this Agreement on behalf of ENGINEER represents and warrants
that they have been fully authorized by ENGINEER to execute this Agreement on its behalf and to
legally bind ENGINEER to all terms, performances, and provisions of this Agreement.
23.10 Survival. The foregoing sections of this Agreement, inclusive, shall survive the expiration or
termination of this Agreement, in accordance with their terms.
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by their respective
authorized officers or representatives as of the day and year first above written.
CITY OF YAKIMA PARAMETRIX, INC.
Victoria Baker Signature
Printed Name: Printed Name:
Title: City Manager Title: President
Date: Date:
Attest
City Clerk
List of Exhibits attached to this contract
Exhibit A—Goodwin Tracts Sanitary Sewer Lift Station (SLS)SC2911 -Scope of Services
Exhibit B—SC2911 Level of Effort
Exhibit C—Rate Fee by Responsibility
STATE OF WASHINGTON )
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) ss.
COUNTY OF YAKIMA )
I certify that I know or have satisfactory evidence that Victoria Baker is the person who appeared before
me, and said person acknowledged that she signed this instrument, on oath stated that she was authorized
to execute the instrument, and acknowledged it as the CITY MANAGER of the CITY OF YAKIMA,to be the
free and voluntary act of such party for the uses and purposes mentioned in the instrument.
Dated:
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
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STATE OF WASHINGTON )
) ss.
COUNTY OF YAKIMA )
I certify that I know or have satisfactory evidence that is the person who
appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that
he/she was authorized to execute the instrument, and acknowledged it as the of
to be the free and voluntary act of such party for the uses and purposes
mentioned in the instrument.
Dated:
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
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EXHIBIT A
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Parametrik Scope of Work
let's create tomorrow, together
City of Yakima
Goodwin Tracts Sanitary Sewer Lift Station (SLS) SC2911
Introduction
The City of Yakima (City) has selected Parametrix, Inc. (Consultant)to provide engineering services
for the Goodwin Tracts Sanitary Sewer Lift Station Project(Project).This will be a new lift station to
serve the sewer basin to the north of the wastewater treatment plant(WWTP)and east of Interstate
82, which is currently served by the Camp Hope Lift Station and the U-Haul Lift Station, which has
failed and requires weekly pumping of the wet well by City staff.
The Project is anticipated to include new gravity sewer, force main, and a lift station that will
discharge flow to or near the headworks of the WWTP. The lift station will be a submersible
wastewater lift station, complete with a wet well, valve vault, control panel, backup power, and other
ancillary components.
The scope of services is generally separated into the following tasks:
• Task 1 - Project Management
• Task 2 - Survey and Data Collection
• Task 3 - Site Investigation
• Task 4 - Preliminary Design
• Task 5 - Detailed Design
• Task 6 - Permitting
• Task 7 - Bid Phase
• Task 8 - Construction Management
Task 1 - Project Management
The objective of this task is to provide overall project management of the consultant contract with
City.
Subtask 1.1 - Project Management Plan (PMP)
Develop and submit a Project Management Plan (PMP)that includes the signed contract, Scope of
Services, contact list, baseline project schedule, quality assurance/quality control plan, decision log
template, and other project management procedures.
Subtask 1.2 - Invoices/Status Reports
Consultant will prepare monthly invoices, including expenditures by task, hours worked by project
personnel, and other direct expenses with the associated backup documentation. Monthly status
reports will accompany each invoice.
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ParametrOk Scope of Work
Subtask 1.3 - Coordination with City
Consultant will maintain communication with the City through meetings via phone, email, virtual
meetings, and mail communication. Consultant project manager will facilitate a bi-weekly virtual
meeting with City project manager to review the current and projected activities as they relate to the
overall project schedule and deliverables through the design phase.
Subtask 1.4 - Coordination with Team
Consultant will manage and coordinate the technical and scope issues of the overall project through
weekly team meetings through the design phase of the project with key team members.
Subtask 1.5 - Schedule, Budget, Risk, and Quality Oversight
Consultant Principal will review the status of the project relative to scope, budget, risk, and schedule
on a monthly basis, meeting with Consultant Project Manager, to proactively identify potential issues
and address any identified risks. Focused reviews will occur at 30%Submittal, Intermediate Design
Check (-60%), and 90%Submittal.
Deliverables
Deliverables for this task include:
• PMP, draft and final
• Consultant will deliver to the City a monthly invoice and status report covering:
• Work on the project performed during the previous month
• Challenges encountered and actions taken for their resolution
• Potential impacts to schedule or budget
• Budget status
• Meeting notes documenting decisions following weekly check-in meetings in an email. Check-
in meetings will follow a standard agenda, agreed upon between the City and Consultant
project managers.
Assumptions
Assumptions for this task include:
• Notice to Proceed issued by September 1st, 2026
• Project duration is 14 months, including 5 months for design.
• Budget assumes 10 bi-weekly meetings, with up to 2 in-person and the remainder on a
virtual platform. Meetings will include the City's project manager and Consultant's project
manager and design lead.
• Internal team meetings will occur weekly, one hour each for the Consultant PM with the
civil/mechanical design lead and the electrical/instrumentation design lead plus an
additional 1 hour per week for the Consultant PM to coordinate with other team members. A
total of 16 weeks of active design is estimated for these meetings.
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ParametrOk Scope of Work
Task 2 - Survey and Data Collection
This Task includes efforts associated with surveying the project area, collecting and reviewing data,
and facilitating the project kick-off meeting.
Subtask 2.1 - Topographic and Utility Survey
Consultant will complete a topographic and utility survey of the public right-of-way along East Birch
Street and East Viola Street from South 22nd Street to South 24th Street, South 22nd Street between
East Birch Street and East Viola Street, a 50-foot swath along the east side of the Camp Hope
property(extension of South 24th Street), the existing U-Haul Lift Station site, and the existing Camp
Hope Lift Station site.
Subtask 2.2 - Private Property Coordination
Consultant will coordinate with City to communicate with private property owners currently served in
the local service area basin. Purpose of communications will be to share information about the
project need and scope and to collect any information related to utility lines that may run into the
public right-of-way or in the area of potential improvements associated with this project.
Subtask 2.3 - Data Collection and Existing Utility Review
Data collection will focus on identifying utility connections, especially sanitary sewer services,from
existing utility customers. Additional information will be requested of the City by Consultant, including
documentation on the existing lift stations and lift station component standards and preferences.
Additionally, City-provided CCTV video of existing sewer lines showing connections will be reviewed by
Consultant.
Subtask 2.4 - Project Kick-off Meeting
Prepare for and facilitate kick-off meeting with City. Meeting to be held at City facilities. Consultant
PM and Design Lead will attend in-person and others may join on a virtual platform. Meeting will
review the project scope and schedule, with a focus on activities planned over the course of the first
six weeks of the project, through preliminary design.
Subtask 2.5 - Flow Projections Development
Consultant will develop flow projections for the service area basin, respective properties and land
use zoning, and resulting collection system flows that are aligned with the City's Collection System
Plan. Flow projections will be presented to City staff at either a bi-weekly project coordination
meeting or at the beginning of the design camp. The flow projections development will be
documented in the preliminary design report.
Subtask 2.6 - Easement Exhibit(s) and Legal Description Support
Consultant will develop an easement exhibit and legal description to support City negotiations in
acquiring an easement to support this project.
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Parametrik Scope of Work
Deliverables
• Topographic and utility survey in AutoCAD Civil 3D 2020 format in one drawing file
• Kick off meeting agenda and summary
• Data request log
• Sewer lateral inventory
• Easement exhibit and legal description (PDF)
Assumptions
• City review comments for all deliverables will be received by the Consultant within one week
of submission to maintain fast-track project schedule.
• Project kick-off meeting will be held at City facilities, scheduled during field data collection.
• Utility locates will be completed by public request and private utility locating agency for all
known metallic and traceable pipes within the survey area.
• Up to one easement is included, requiring a property boundary survey with figure and
description. A single iteration of the figure and description is anticipated.
• Consultant will be provided reasonable access to all areas requiring surveys.
• Consultant will be provided right of entry on private property for the Camp Hope property and
the U-Haul property to access the lift stations for mapping purposes.
• For safety reasons, Consultant is not allowed to enter subsurface vaults and structures. All
work will be conducted from the surface using measure-down techniques.
• City has authority and allows Consultant field crews to perform minor brushing with
machetes to conduct this survey.
• Unless otherwise specified by the City, horizontal datum shall be NAD 83/11 Washington
Coordinate System, South Zone, US Survey Foot, and vertical datum shall be NAVD88.
• City will lead the video inspection of sewer pipes, including CCTV with crawler where pipe size
is sufficient and push camera in clean outs to locate private sewer connections.
• City will perform potholing of sewer service connections to document location and depth.
• City will serve as primary point of contact for all private property owners.
Task 3 - Site Investigation
Subtask 3.1 - Geotechnical Exploration, Analysis, and Report
No geotechnical research, investigations, evaluation, or reporting will be conducted as part of this
scope of work.
Deliverables
• None
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Parametrik Scope of Work
Assumptions
• Underground structure buoyancy calculations will be based on the FEMA floodplain water
surface elevation for the local area.
• Geotechnical conditions are sufficient to accept the bearing weight of the structures and
piping. Without geotechnical information, piping connections to structures will be designed to
accommodate up to two inches of vertical settlement
• Construction documents will require contractor to collect geotechnical information sufficient
for designing shoring systems.
• Without estimated dewatering rates, construction documents will simply require contractor to
dewater to a level one foot below the bottom of the excavation.
Task 4 - Preliminary Design
This Task includes efforts associated with developing and documenting design criteria for the
Project. In an effort to fast-track this project, a design camp is proposed to rapidly advance the
design to at least a 30%complete level.
Subtask 4.1 - Design Camp Preparation
Develop conceptual design of the lift station, gravity sewer pipe, and force main options that can be
shifted and scaled during the Design Camp. Preliminary equipment options will be selected to
facilitate discussion wherever possible.
Subtask 4.2 - Design Camp
The Design Camp will take place over the course of two consecutive days when key Consultant team
members will remain in Yakima to rapidly advance the design of the Project. Focus areas of the
Design Camp include:
• Lift station location (and capacity)
• Gravity sewer and force main alignments
• Force main discharge location
• Lift station layout and site access
• Confirm equipment/component preferences
The agenda for the two-day Design Camp will be mutually agreed on by the City and Consultant.
Subtask 4.3 - Hydraulics, Siting, Route, and Tie-In Alternatives
Consultant will develop hydraulic calculations for the pumping system associated with the selected
site, gravity sewer routes,force main route, and tie-in alternatives for discussion and decision at the
Design Camp. Some of this effort will be completed prior to the Design Camp.
Subtask 4.4 - Preliminary Design Report/ Basis of Design
Develop and document design criteria for the lift station improvements, including decisions made
during Design Camp. The preliminary design report will document the project need, design criteria
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associated with the project, operating strategy, preliminary opinion of probable construction cost
(OPCC), technical specification table of contents (TOC), and other components necessary to establish
the framework of the design. The report will also address site development requirements including
grading and list of permits.
Subtask 4.4 - 30% Design Plans
Develop the 30%drawings, which will include up to 26 sheets, anticipated as:
• Cover Sheet, Vicinity Map, and • FM Connection Plan & Details
Drawing Index • Lift Station Site Plan
• General Notes, Abbreviations, & • Lift Station Site Grading Plan
Legend • Lift Station Site Restoration Plan
• Existing Lift Station Sites • Lift Station Site Piping Plan
• Lift Stations Demolition Plans • Lift Station Plan and Section
• SS and FM Plan & Profile - 1 • Wiring Symbols and Legend
• SS and FM Plan & Profile - 2 • One Line Diagram
• SS and FM Plan & Profile - 3 • Load Schedules
• SS and FM Plan & Profile - 4 • Electrical Site Plan
• SS and FM Plan & Profile - 5 • Motor Elementary Diagram
• SS and FM Plan & Profile - 6 • Network Block Diagram
• SS and FM Plan & Profile - 7 • Main Control Cabinet Layout
• SS and FM Plan & Profile - 8 • Discrete and Analog Block Diagram
Deliverables
• Design Camp meeting materials, agendas, and decision log
• Preliminary Design Report(with OPCC, specifications TOC, and project schedule), draft and
final, in PDF format
• 30% Design plans, in PDF format
Assumptions
• City staff will be present and participate in requested portions of the Design Camp.
• City review comments for all deliverables will be received by the Consultant within one week
of submission to maintain fast-track project schedule.
• In order to meet the City's desired fast-track project schedule, it is likely that long-lead
equipment, such as pumps, a control cabinet, and possibly a backup power generator will
need to be pre-purchased prior to construction. Any pre-purchase efforts will be decided as
part of the design camp, in accordance with City purchasing requirements, and budget for
these efforts will be provided through a contract amendment to this scope of work.
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Task 5 - Detailed Design
With the Predesign Report and 30%drawings serving as the basis of design, Consultant will
complete the design and preparation of contract documents.The contract documents shall include
plans, specifications, and an opinion of probable construction cost(OPCC), and will be submitted for
City review at the 90%completion level as well as a Bid-Check Set prior to finalizing and delivering
Final Bid Documents for public advertisement. For the purpose of this Scope of Work, the following
drawings are anticipated in the final plan:
General Electrical & Instrumentation
Cover Sheet, Vicinity Map, & Drawing Index Wiring Symbols and Legend
General Notes, Abbreviations, & Legend One-Line Diagram
Design Data Summary Load Schedules
Existing Lift Station Sites Cable and Conduit Schedule
Off-Site Piping Survey Control - 1 Electrical Site Plan
Off-Site Piping Survey Control - 2 Electrical Lift Station Site Plan
Contractor Potholing Plan Electrical Details
Civil Motor Elementary Diagram
Lift Stations Demolition Plans Network Block Diagram
Temp Erosion &Sediment Control - 1 Main Control Cabinet Layout
Temp Erosion &Sediment Control - 2 Main Control Cabinet Wiring Diagram
Demolition and TESC Details Analog Input Slot Diagram
SS and FM Plan & Profile - 1 Analog Output Slot Diagram
SS and FM Plan & Profile - 2 Discrete Input Slot Diagram
SS and FM Plan & Profile - 3 Discrete Output Slot Diagram
SS and FM Plan & Profile - 4 Typical Details
SS and FM Plan & Profile - 5 Typical Details - 1
SS and FM Plan & Profile - 6 Typical Details - 2
SS and FM Plan & Profile - 7 Typical Details - 3
SS and FM Plan & Profile - 8 Typical Details - 4
Roadway Restoration - 1
Roadway Restoration - 2
Roadway Restoration - 3
Roadway Restoration - 4
SS and FM Details - 1
SS and FM Details - 2
FM Connection Plan and Details
Proposed LS Site Plan
Proposed LS Site Grading Plan
Proposed LS Site Restoration Plan
Proposed LS Site Piping Plan
Lift Station Plan and Section
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let's create tomorrow, together
Subtask 5.1 - Intermediate Design Check
A 60 percent design submittal will not be developed for City review. An intermediate design check
review workshop will be held during the design development on the way to the 90 percent
deliverable. Files will be presented in a virtual meeting in the currently available file formats.
Consultant team members will include the project manager, civil/mechanical design lead,
electrical/instrumentation design lead, and CAD design lead.
Subtask 5.2 - 90% Design
Revise the 30%design package based on City review comments and further develop the design to
the 90%level.
Submit the 90%completion package to the City for review, receive comments, and conduct a design
review meeting to discuss City comments.
Subtask 5.3 - Final Documents/ Bid-Check Set
Revise the 90%design package based on City review comments and finalize the development of the
contract documents for public advertisement, bidding, and construction.
Subtask 5.4 - Final Bid Documents
Incorporate any additional minor comments prior to public advertisement for construction bids.
elivezebaes
• 30%comment-response log, submitted with 90%submittal
• 90% plans, specifications, and OPCC in electronic PDF format
• 90%comment-response log, submitted with Bid-Check Set
• Bid-Check Set plans, specifications, and OPCC in electronic PDF format
• Final plans, specifications, and OPCC in electronic PDF format
Assumptions
• City review comments for all deliverables will be received by the Consultant within one week
of submission to maintain fast-track project schedule.
• Decisions will be documented throughout the life of the project in a single decision log.
Decisions may come from official design reviews as well as meetings and workshops.
• All 52 drawings will be submitted with the 90%, Final Documents, and Bid Documents
submittals.
• To maintain the fast-track schedule, City approvals of design submittals will come as over-
the-shoulder reviews in a deliverable presentation workshop where the Consultant will walk
the City through the design deliverable, facilitating discussion and collecting comments that
will be addressed in the subsequent submittal.
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• City will submit any follow-up comments within a week of each deliverable presentation
workshop.
• City review comments from all reviewers will be consolidated into a single review set and be
provided electronically in PDF format.
• OPCC will be AACE Class 1 estimate (-10%to +15% range)for all deliverables under this task.
• Landscaping is not required for this project.
• No retaining wall is required and elevation changes will be accommodated with sloped fill.
• City will provide as-built documentation of the Headworks power distribution system, and the
as-builts can be used as a basis for the electrical one-lines.
• The Consultant will evaluate options for providing power to the new lift station, however it is
assumed that the Headworks power distribution system has electrical capacity and standby
power for the new lift station, and therefore a new electrical service and generator are not
required. This also assumes that the proposed locations for the lift station are not changing.
• Contract documents and specifications will follow EJCDC and CSI (six-digit)format.
• No other formal design submittals will be produced other than those listed above.
Task 6 - Permitting
This Task is intended to capture all the non-construction permits that are required for the project to
be permitted and approved for construction.
Subtask 6.1 - Right-of-Way Permit and Excavation Permit
Complete a right-of-way(ROW) permit application for all work within the public ROW. Permit will be
picked up and issued in the name of the contractor awarded the construction project. Contractor
may modify permit applications to accommodate their preferred means and methods.
Complete an excavation permit application for all excavation, fill, and trenching activities within
public right-of-way and City property.
D iv Jb
• Right-of-Way Permit application
• Excavation Permit application
Assumptions
• Contractor will be responsible for pulling all other construction-related permits, if required.
• City will serve as the lead for all permit processing communication, and Consultant will
provide support.
• No other permits are required by Consultant for this project, including environmental, cultural
resources, and floodplain permits.
• The project, including all piping, lift station, and restoration is allowed by the City and/or any
other jurisdiction having authority.
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Task 7 - Bid Phase
This Task supports the public advertisement of the project, engagement with potential bidders, and
review of received bids to select the lowest, responsive bidder.
Subtask 7.1 - Public Advertisement
Consultant will compile bidding documents and coordinate with City's online plan center to publicly
post project for bids in an online forum. City will coordinate public advertisement(s) based on
Consultant-developed `Notice to Potential Bidders'.
Subtask 7.2 - Bid Period Support
Consultant will support the City during the bid advertisement period, responding to questions from
bidders, as requested by the City. Consultant shall prepare draft addenda, as needed,for the City's
use.
Subtask 7.3 - Pre-Bid Meeting
Consultant will prepare for and facilitate a pre-bid meeting for interested bidders during the bid
period, on a date mutually agreed to with the City.
Subtask 7.4 - Bid Opening and Bid Review
Consultant will attend the project bid opening,which will be facilitated by the City. Consultant will
review the bids received by the City for noncompliance and discrepancies. Following review of all
bids, Consultant will submit a recommendation of award of contract to the lowest, responsive bidder
to the City for review and processing.
Subtask 7.5 - Conformed Construction Documents
Consultant will update drawings and specifications to reflect any changes resulting from addenda
issued during the bid period. Only modified drawings and specifications will be reissued, noting the
change in the drawing revision title block and/or the footer, as appropriate.
Deliverables
• Bid advertisement
• Pre-bid meeting agenda and sign-in sheet
• Summary of bids and recommendation of award
Assumptions
• City will lead project bid advertisement and serve as the primary point of contact for bidder
questions.
• Consultant will coordinate with City's online plan center, and City will pay any costs
associated with the online plan center.
• Consultant PM will attend and help facilitate the Pre-Bid Meeting.
• Consultant Design Lead will attend the Bid Opening and complete a review of the submitted
bids.
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• Up to two addenda will be provided within the hours reflected in the attached level of effort.
• Conformed documents that incorporate any modifications incorporated via addenda will be
produced and submitted to City in PDF format.
Task 8 - Construction Management
This Task establishes the services provided by Consultant during the construction phase of the
project.
Subtask 8.1 - Construction Management Services
The Consultant shall provide Construction Management services to support bid, preconstruction,
construction, and project closeout activities. The Construction Manager shall provide overall
coordination and administration of the construction phase and serve as the primary point of contact
between the Owner, Contractor, and project team.
Construction management services shall include:
• Participating in preconstruction activities, including the preconstruction meeting.
• Providing overall construction administration and coordination throughout the project.
• Construction manager and onsite observation staff participating in weekly progress
meetings.
• Coordinating with the project team to resolve issues.
• Monitoring the Contractor's progress and coordinating with the project team to address
schedule or construction concerns.
• Conducting site visits, as needed,to observe construction progress, support the Construction
Inspector, and assist with issue resolution.
• Supporting project closeout activities.
• The Construction Manager is anticipated to perform the majority of these services remotely.
Site visits will be conducted on an as needed basis. Up to 4 field visits are budgeted.
Subtask 8.2 - Document Control Services
The Consultant will provide document control services during preconstruction, construction, and
project closeout activities. Document control services shall include:
• Coordinating the review of submittals, RFIs, and field issues with the appropriate members of
the project team.
• Maintaining document logs including submittals, RFIs, change orders, Record of Materials
(ROM), pay applications, and other tracking spreadsheets.
• Attending and preparing meeting agendas and meeting minutes for preconstruction and
weekly construction meetings.
• Receiving, distributing, tracking, and filing correspondence and documentation.
• Maintaining electronic project files in accordance with the Owner's requirements.
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Subtask 8.3 - Technical Review
The Consultant will provide technical engineering review of construction submittals, RFIs, and
general field issues throughout the duration of construction. All documents will be reviewed for
conformance with the Contract Documents.The following construction engineering services will be
provided.Specific activities are undefined but will be completed up to the specified budget amount
and may include the following:
• Responses to RFIs during construction.
• Materials submittal reviews.
• Design clarifications.
• Working drawing reviews.
• Review of change orders.
• Support/assistance for preparation of periodic cost to complete analysis.
Subtask 8.4 - Construction Inspection Services
The Consultant shall provide one full-time Construction Inspector for the 26-week construction
period, 40 hours per week,. The Construction Inspector shall be experienced in all aspects of
construction observation and documentation.
Inspection services shall include:
• Observing construction activities for compliance with the contract documents.
• Preparing daily inspection reports documenting construction progress and field activities.
• Measuring and documenting installed quantities for payment.
• Tracking force account work, as required.
• Notifying the Owner and Engineer of unforeseen field conditions, potential conflicts, or other
issues requiring resolution.
• The full-time Construction Inspector shall be present on site during active construction and
shall provide daily inspection reports. ODCs include:
• Lodging allowance for 6 months ($1,500 per month)
• Meals for 130 days ($86 per day)
• 10,400 miles
• Wifi Hotspot
• Hard Copy of Contact Documents
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Subtask 8.5 - Schedule and Pay Application Monitoring
The Consultant shall monitor the Contractor's construction schedule and review monthly pay
applications during the construction phase of the project.
Schedule and pay application monitoring services shall include:
• Reviewing the Contractor's baseline construction schedule and subsequent schedule
updates.
• Monitoring the Contractor's progress against the project schedule.
• Coordinating with the Owner and Contractor to address schedule concerns.
• Coordinating with the Construction Inspector to verify quantities for payment.
• Providing recommendations to the Owner regarding approval of monthly Pay Applications.
• Maintaining records of schedule updates and Pay Application reviews.
Subtask 8.6 - Change Order Services
The Consultant shall provide change order services during the construction phase of the project.
Change order services shall include:
• Preparing and maintaining a change order log.
• Reviewing change order proposals and evaluating for validity.
• Coordinating with the project and design teams to evaluate proposed changes.
• Preparing change orders and supporting backup documentation.
• Preparing an independent cost estimating, as needed.
• Providing recommendations to the Owner regarding approval of submitted change order
requests
Subtask 8.7 - System Testing, Startup, and Commissioning
The Consultant shall provide engineering support during system testing, startup, and commissioning
of the lift station.
System testing and startup services shall include:
• Reviewing the Contractor's testing and startup plan and schedule.
• Witnessing testing and startup of the lift station systems and equipment to verify
conformance with the Contract Documents.
• Documenting testing activities and noting any deficiencies. Confirming all deficiencies have
been remedied prior to contract completion.
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Subtask 8.8 - Record Documents and Closeout
The Consultant shall provide record documents and closeout services.
Record documents and closeout services shall include:
• Reviewing project closeout documentation including warranty and operation and
maintenance manuals.
• Reviewing prevailing wage documentation.
• Preparing the Notice of Substantial Completion.
• Monitoring the final punch list.
• Preparing the Notice of Physical Completion
• Reviewing the Contractors final Pay Application and providing recommendations to the
Owner regarding final payment.
Deliverables
• Responses to RFIs and submittals
• Change Order documents
• Review comments on monthly pay requests
• Comments and recommendations for contractor schedules
• Inspection Daily Reports (IDRs) and daily photo documentation submitted daily
• Field Note Records
• Punch list documentation
• Meeting agendas and minutes
• Final completion inspection documentation
• Final project closeout documentation review
• Recommendation for Substantial and Physical Completion
• As-Constructed Record Drawings
Assumptions
• The City of Yakima will establish and maintain the electronic project filing structure for all
project documents.
• It is assumed that the Construction Manager will perform 4 field visits throughout the
construction of the project. 8 hours is budgeted for each field visit.
• General administration of the Contract assumes 8 hours per week for the Construction
Manager.
• Project Administration, Documentation, and Electronic Transmittal Protocols: Assumes 2
hours per week for Project Coordinator.
• Shop Drawings, Samples, and Other Submittals: Assumes approximately 40 submittals (3
hours), with 15 resubmittals (1.5 hours), and a total of 55 separate reviews.
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• Field Orders: Assumes 5 Field Orders requiring 2 hours each for Construction Manager and
EOR, and 1 hour each for Project Coordinator.
• RFIs, Clarifications, and Interpretations: Assumes 1 hour per week for Construction Manager
and EOR.
• Change Orders and Work Change Directives: Assumes 3 Change Orders requiring 4 hours
each for Construction Manager and EOR, 1 hours each for CAD, and 1 hours each for Project
Coordinator.
• Construction Observation: Assumes 26 weeks of observation, 40 hours per week. Any
additional inspection time will require City authorization.
• Pay Applications: Assumes 9 pay applications; 2 hours for Construction Manager and 1 hour
for Project Coordinator.
• Schedule Maintenance: Assumes up to 2 hours per month for Construction Manager.
• Record drawings are estimated at 1 hour per drawing.
• Office space will be provided for Consultant's Construction Observation Staff by the City or
Contractor.
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EXHIBIT B
Page 18
76
SC2911 Consultant LOE Budget Input
Responsibility billingclassification. Mechanical/ Construction Construction
P ty/ PIC/Senior QA- Project Manager/ l&C/SCADA Survey/ROW Project Controls/
Design Lead Hydraulic Electrical Engineer Civil Engineer(EIT) Cost Estimator Publications CAD Designer Manager(Task 8 Inspector(Task 8
QC EOR Fneineer Engineer Lead Admin nnh,l nnh,l
Billing rate/
wage row(firm- $330 $330 $220 $270 $250 $270 $125 $220 $270 $150 $150 $170 .. ,- E
enteredl
Basis effort-based fee proposal using continuous City over-the-shoulder review and timestamped 30%,60%,and90°%design-maturity records.Technical production,discipline coordination,independent QA/QC,permitting,final signed/sealed PS&E,bidding,construction services,and Task 8.3 inspection remain required.
Mechanical/
Parent Task Task/Sub-Task PIC/Senior QA- Project Manager Design Lead Electrical I&C/SCADA Civil Engineer Survey/ROW Cost Estimator Publications Project Controls CAD Designer Construction Construction Other Direct Subconsultant Subconsultant
Line Type Total Fee
ID ID Task/Sub-Task Description QC Hours /EOR Hours Hours Hydraulic Engineer Hours Engineer Hours (EIT)Hours Lead Hours Hours Hours /Admin Hours Hours Manager Hours Inspector Hours Total Hours Labor Cost Costs Cost Markup
Engineer Hours
Parent Task 100 100 Task 1-Project Management 14.00 74.00 48.00 - - 16.00 - - - 2.00 28.00 - - - 182.0 $48,420 $1,416 - - $49,836
Sub-task 100 101 1.1 I Project Management Plan(PM P) 2.0 6.0 2.0 10.0 $2,280 - $2,280
Sub-task 100 102 1.2 I Invoices/Status Reports 14.0 28.0 42.0 $8,820 - $8,820
Sub-task 100 103 1.3 I Coordination with City 26.0 26.0 52.0 $14,300 $1,416 - $15,716
Sub-task 100 104 1.4 I Coordination with Team 32.0 16.0 16.0 64.0 $18,400 - $18,400
Sub-task 100 105 1.5 I Schedule,Budget,Risk and Quality Oversight 14.0 14.0 $4,620 - $4,620
Parent Task 200 200 Task 2-Survey and Data Collection - 12.00 52.00 - 6.00 6.00 48.00 180.00 - 2.00 - - 306.0 $6,004 $5,865 $587 ,
Sub-task 200 201 2.1 I Topographic and Utility Survey 156.0 156.0 $34,320 $4,588 $5,865 $587 $45,360
Sub-task 200 202 2.2 I Private Property Coordination 12.0 12.0 24.0 $4,140 - $4,140
Sub-task 200 203 2.3 I Data Collection and Existing Utility Review 4.0 12.0 6.0 6.0 12.0 40.0 $8,580 $708 - $9,288
Sub-task 200 204 2.4 I Project Kickoff Meeting 4.0 4.0 2.0 10.0 $2,500 $708 - $3,208
Sub-task 200 205 2.5 I Flow Projections Development 4.0 20.0 16.0 40.0 $7,720 - $7,720
Sub-task 200 206 2.5 I Easement Exhibit(s)and Legal Description Support 4.0 8.0 24.0 36.0 $7,160 - $7,160
,!, 300 Task -Site Investigation
Sub-task 300 301 3.1 16eotechnical Exploration,Analysis and Report - - - -
Ritteitt+T3ik: 400 400 Task Preliminary Design 28.00 50.00' 104.00 20.00' 4.00 76.00 - - 8.00 12.00 - 82.00 - - 384.0 $93,440 $6,982 - - $100,422
Sub-task 400 401 4.1 I Design Camp Preparation 16.0 8.0 8.0 30.0 62.0 $14,300 - $14,300
Sub-task 400 402 4.2 I Design Camp 16.0 16.0 16.0 16.0 16.0 80.0 $21,120 $5,020 - $26,140
Sub-task 400 4034.3 I Hydraulics,Siting,Route and Tie-In Alternatives 6.0 16.0 12.0 4.0 38.0 $9,820 - $9,820
Sub-task 400 4044.4 I Preliminary Design Report/Basis of Design 4.0 4.0 24.0 12.0 44.0 $9,720 - $9,720
Sub-task 400 405 4.5 130 Percent Design Plans 8.0 8.0 40.0 8.0 4.0 48.0 8.0 36.0 160.0 $38,480 $1,962 - $40,442
Parent.Task 500 500 Task S-Detailed Design 30-00 40.00 142.00 12.00 24.00 154.00 102.00 - 22.00 34.00 294.00 854.9 $178,930 $5,886 - - $184,816
Sub-task 500 5015.1 I Intermediate Design Check 2.0 2.0 2.0 2.0 8.0 $1,980 - $1,980
Sub-task 500 502 5.2 190 Percent Design 24.0 24.0 96.0 12.0 18.0 120.0 80.0 16.0 16.0 240.0 646.0 $134,620 $3,924 - $138,544
Sub-task 500 503 5.3 I Final Documents/Bid-Check Set 4.0 8.0 28.0 4.0 24.0 16.0 4.0 12.0 40.0 140.0 $29,280 $1,962 - $31,242
Sub-task 500 504 5.4 I Final Bid Documents 2.0 6.0 16.0 2.0 8.0 6.0 2.0 6.0 12.0 60.0 $13,050 - $13,050
Parent Task 600 600 Task 6.-Permitting 11.11
_-:: ( ;y°. y�y° - - 12.00 - - - - - - - 26:0 a se - $4,800
Sub-task 600 601 6.1 I Right-of-Way and Excavation Permit LL 2.0 12.0 12.0 26.0 $4,800 - $4,800
77
SC2911 Consultant LOE Budget Input
Responsibility billingclassification. Mechanical/ Construction Construction
P ty/ PIC/Senior QA- Project Manager/ l&C/SCADA Survey/ROW Project Controls/
Design Lead Hydraulic Electrical Engineer Civil Engineer(EIT) Cost Estimator Publications CAD Designer Manager(Task 8 Inspector(Task 8
QC EOR Fneineer Engineer Lead Admin nnh,l nnh,l
Billing rate/
wage row(firm- $330 $330 $220 $270 $250 $270 $125 $220 $270 $150 $150 $170 .. ,- E
enteredl
Basis effort-based fee proposal using continuous City over-the-shoulder review and timestamped 30%,60%,and90°%design-maturity records.Technical production,discipline coordination,independent QA/QC,permitting,final signed/sealed PS&E,bidding,construction services,and Task 8.3 inspection remain required.
Mechanical/
Parent Task Task/Sub-Task PIC/Senior QA- Project Manager Design Lead Electrical I&C/SCADA Civil Engineer Survey/ROW Cost Estimator Publications Project Controls CAD Designer Construction Construction Other Direct Subconsultant Subconsultant
Line Type Total Fee
ID ID Task/Sub-Task Description QC Hours /EOR Hours Hours Hydraulic Engineer Hours Engineer Hours (EIT)Hours Lead Hours Hours Hours /Admin Hours Hours Manager Hours Inspector Hours Total Hours Labor Cost Costs Cost Markup
Engineer Hours
Parent Task 700. 700.Task 7 Bid Phase.. 18.00 28.00 6.00 6.00 - - 4.00 10.00 12.00 - - 84.0 $19,360 $3,924 - $23,284
Sub-task 700 701 7.1 I Public Advertisement 2.0 2.0 4.0 8.0 $1,700 - $1,700
Sub-task 700 702 7.2 I Bid Period Support 6.0 10.0 4.0 4.0 4.0 28.0 $6,940 - $6,940
Sub-task 700 703 7.3 I Pre-Bid Meeting 8.0 2.0 10.0 $2,940 $1,962 - $4,902
Sub-task 700 704 7.4 I Bid Opening and Bid Review 2.0 12.0 14.0 $3,300 $1,962 - $5,262
Sub-task 700 705 7.5 I Conformed Construction Documents 4.0 2.0 2.0 4.0 4.0 8.0 24.0 $4,480 - $4,480
Parent Task 800 800 Task 8-Construction Management - 48.00 84.00 8.00 24.00 8.00 92.00 - - 97.00 42.00 300.00 1,040.00 1,743.0 $308,930 $35,468 - - $344,398
.--
Sub-task 800 801 8.1 I Construction Management Services 240.0 240.0 $68,400 $1,864 - $70,264
Sub-task 800 802 8.2 I Document Control Services 72.0 72.0 $10,800 - $10,800
Sub-task 800 803 8.3 I Technical Review 8.0 40.0 8.0 24.0 8.0 60.0 6.0 16.0 170.0 $34,720 $34,720
Sub-task 800 803 8.4 I Construction Inspection Services 1,040.0 1,040.0 $145,600 $31,684 - $177,284
-
Sub-task 800 804 8.5 I Schedule and Pay Application Monitoring 12.0 8.0 16.0 36.0 $7,260 - $7,260
Sub-task 800 805 8.6 I Change Order Services 12.0 3.0 3.0 12.0 30.0 $7,020 - $7,020
Sub-task 800 806 8.7 I System Testing,Startup and Commissioning 40.0 20.4 20.0 16.0 96.0 $24,660 $1,920 - $26,580
Sub-task 800 807 8.8 I Record Documents and Closeout 12.0 8.0 39.0 59.0 $10,470 - $10,470
04044140 ] - DESIGN/PERMITTING/BIDDING SUBTOTAL 72.00 196.0e I - 162.00 180.00 30.00 52.00 40.00 388.00 - - 1,836.0 "( _ (
` k_; - _I__' CONSTRUCTION PHASE SUBTOTAL • - 48.00 i 92.00 - - - 97.00 42.00 300.00 1,040.00 1,743.0 _ $$ 3 xi
e
.a i^;".' 7, TOTAL CONSULTANT-PROPOSED EFFORT-BASED LOE. L 72.00 = 244.00 -I I -I _ 254.00 1 180,00 30.00 52.00 137.00 430.00 300.00 1,040.00 3,579.0 =Y- ,,( Mgr ( k: ,g
Submission basis:consultant-entered staffing,rates,hours,ODCs,subconsulta nt costs,and assumptions.The workbook contains no City-developed labor-hour baseline.Construction inspector hours are permitted only in Subtask 8.3.
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EXHIBIT"C"
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Parametrix Puget Sound Billing Rates-Effective through 2028
Classification Grade Min - Max Classification Grade Min - Max
CADD Operator I 8 $110 $140 Jr.Planner 8 $110 $140
CADD Operator II 9 $115 $160 Planner I 10 $120 $165
CADD Operator III 11 $130 $175 Planner II 11 $130 $175
CADD Supervisor/Technical Lead 12 $140 $185 Planner III 12 $140 $185
CADD Services Manager 14 $160 $220 Planner III 13 $150 $195
Planner IV 14 $160 $220
Jr.Designer 8 $110 $140 Sr.Planner 15 $185 $245
Designer I 10 $125 $170 Sr.Planner 16 $205 $275
Designer ll 11 $135 $180 Sr.Planner 17 $220 $295
Designer III 12 $145 $190
Designer III 13 $155 $200 Jr.Scientist/Biologist 8 $110 $140
Designer IV 14 $160 $220 Scientist/Biologist I 10 $120 $165
Sr.Designer 15 $185 $245 Scientist/Biologist II 11 $130 $175
Sr.Designer 16 $205 $275 Scientist/Biologist III 12 $140 $185
Sr.Designer 17 $215 $290 Scientist/Biologist III 13 $150 $195
Scientist/Biologist IV 14 $160 $220
Jr.Engineer 8 $110 $140 Sr.Scientist/Biologist 15 $180 $240
Engineer I 10 $135 $180 Sr.Scientist/Biologist 16 $205 $275
Engineer II 11 $140 $185 Sr.Scientist/Biologist 17 $215 $290
Engineer III 12 $155 $200
Engineer III 13 $165 $225 Environmental Technician I 7-8 $110 $140
Engineer IV 14 $175 $235 Environmental Technician II 9 $115 $165
Sr.Engineer 15 $205 $280 Environmental Technician III 10 $120 $165
Sr.Engineer 16 $220 $295
Sr.Engineer 17 $245 $320 Jr.Cultural Resource Spec 8 $95 $125
Sr.Consultant 18 $275 $365 Cultural Resource Spec I 10 $100 $130
Sr.Consultant 19 $285 $375 Cultural Resource Spec II 11 $110 $140
Cultural Resource Spec III 12-13 $115 $160
Electrical Designer I 11 $140 $185 Cultural Resource Spec IV 14 $145 $190
Electrical Designer II 12 $155 $200 Cultural Resource Spec Sr 15-16 $170 $230
Electrical Designer III 13 $165 $225 Cultural Resource Spec Sr 17 $205 $275
Electrical Designer IV 14 $175 $235
Sr.Electrical Designer 15-16 $205 $275 Jr.Hydrogeologist 8 $110 $140
Sr.Electrical Designer 17 $220 $295 Hydrogeologist I 10 $115 $160
Electrical Engineer I 11 $140 $185 Hydrogeologist II 11 $130 $175
Electrical Engineer II 12 $155 $200 Hydrogeologist III 12-13 $145 $190
Electrical Engineer III 13 $165 $225 Hydrogeologist IV 14 $165 $225
Electrical Engineer IV 14-15 $200 $260 Sr.Hydrogeologist 15 $185 $245
Sr.Electrical Engineer 16-17 $230 $305 Sr.Hydrogeologist 16 $205 $275
Sr.Electrical Engineer 18 $270 $360 Sr.Hydrogeologist 17 $220 $295
Jr.Surveyor 8 $105 $165 GIS Technician 9 $115 $160
Surveyor I 9 $115 $150 GIS Analyst 10 $120 $165
Surveyor II 10 $115 $160 Sr.GIS Analyst 11-12 $135 $180
Surveyor III 11 $135 $180
Sr.Surveyor 12 $150 $200 Graphic Designer 10-11 $135 $180
Sr.Surveyor 13 $170 $230 Sr.Graphic Designer 12-13 $150 $200
Survey Supervisor 14-15 $190 $250
Survey Supervisor 16-17 $205 $280 Publications Specialist I 8 $100 $130
Survey Prevailing Wage* Publications Specialist II 9-10 $115 $160
Sr.Publications Specialist 10-11 $130 $175
Jr.Inspector 8 $110 $140 Publications Supervisor 12-13 $140 $185
Construction Inspector 10-11 $130 $175 Technical Editor 10-11 $130 $175
Sr.Construction Inspector 12-13 $145 $190 Sr.Technical Editor 12-13 $145 $190
Resident Engineer 13 $160 $215
Resident Engineer 14 $165 $225 Technical Aide 7 $100 $130
Construction Manager I 12-14 $170 $230 Sr.Technical Aide 8 $110 $142
Construction Manager II 15-17 $180 $240 Project Coordinator 9 $115 $160
Sr.Construction Manager 15 $205 $275 Sr.Project Coordinator 10 $125 $170
Sr.Construction Manager 16-17 $230 $305 Project Controls Specialist 11 $135 $180
Owner's Representative 18-19 $250 $340 Sr.Project Controls Specialist 12-13 $150 $200
Division Manager 16-17 $230 $305 Project Biller 8 $110 $140
Division Manager,Regional DM 18-19 $260 $350 Project Accountant 9 $115 $160
Operations Manager 16-17 $225 $300 Sr.Project Accountant 10-11 $130 $175
Operations Manager/Program Manager 18-19 $260 $350 Accounting Specialist 9 $115 $160
Project Delivery Manager 18-20 $270 $360 Sr.Accounting Specialist 10-11 $125 $170
Principal Consultant 19 $285 $375
Principal Consultant 20 $295 $395 Admin Assistant 7 $100 $130
Director of Risk Management 20 $275 $365 Sr.Admin Assistant 8 $110 $140
Vice President/Sr.Vice President 18-20 $290 $380 Office Administrator 10-11 $130 $175
Sr.Office Administrator 12-13 $140 $185
UAV Pilot 12-13 $175 $235 Office Administrative Manager 14-15 $165 $225
Expert Witness $360 $480 Business Manager,Rgnl Off Mgr 15-16 $185 $245
Sr.Contract Administrator 12-13 $150 $200
*Prevailing Wage Rates apply to construction surveying on all Washington Public Works Projects.
Note:Parametrix reserves the right to adjust billing classifications,grades,and rates at any time without impact to the Contract value(without an executed
Contract amendment).
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Parametrb
let's create tomorrow, together
IN-HOUSE EQUIPMENT
GOVERNMENT (FAR-COMPLIANT) RATES
Effective March 2025
Equipment Item Rate Category
Mileage Current IRS mileage rate(day of travel)' Rate per mile
Per Diem Not to exceed current GSA per diem rate(date/place of travel)2 Rate per day
Survey Equipment $200 per day Rate per day
Lieca Scanstation $450 per day Rate per day
Wingtra UAV $600 per day Rate per day
LiDAR UAV $1,065 per day Rate per day
Single-Beam $200 per day Rate per day
Multi-Beam $1,065 per day Rate per day
Notes:
All other direct costs—such as parking,transportation fares,postage,delivery,reproduction costs,rental equipment,and supplies—will be billed at cost without markup.
FAR=Federal Acquisition Regulation;IRS=Internal Revenue Service;GSA=General Services Administration.
1 See www.irs.gov for current IRS mileage rate.
2 See www.gsa.gov for current GSA per diem rates.
Parametrix,Inc. In-House Equipment—Government Rates
1 (Subject to annual adjustments)
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