HomeMy WebLinkAbout09/01/2026 07.D. Resolution award Bid 12606 to Ferguson Waterworks_purchase fire hydrants !,
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.D.
For Meeting of: September 1, 2026
ITEM TITLE: Resolution awarding bid 12606 to Ferguson Waterworks for the
purchase and delivery of fire hydrants (Enterprise Fund)
SUBMITTED BY: Susan Knotts, Buyer II
*Daniel Tiliano, Water/Irrigation Manager
Scott Schafer, Director of Public Works
SUMMARY EXPLANATION:
The Purchasing Division issued a request for quotes for fire hydrants on behalf of the Water/Irrigation
Division. The solicitation was advertised nationally through Public Purchase.com, Purchasing's
electronic procurement system, and 122 vendors were invited to submit quotes.
Bids were due July 30, 2026, at 2:00 p.m. and were publicly opened in the Yakima Council Chambers.
One bid was received by Ferguson Waterworks. The Purchasing Division reviewed the bid for
responsiveness, and the Water/Irrigation Division subsequently evaluated it to ensure the products met
the City's operational requirements. Because Ferguson Waterworks submitted the only responsive bid
from a responsible vendor, awarding this bid to Ferguson Waterworks is recommended and is
considered to be in the best interest of the City of Yakima.
The estimated annual amount for the procurement of fire hydrants is $142,420 and is funded by the
Water/Irrigation Division.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: A Safe and Healthy Yakima
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Reso_Award_12606.docx
Tab_Awarding_12606_0001
YAKIMA HYDBID-AWARDED
15
RESOLUTION NO. R-2026-
A RESOLUTION awarding Bid 12606 to Ferguson Waterworks for the purchase and
delivery of Fire Hydrants
WHEREAS, the City posted and published a notice to bidders on July 9, 2026, in the
Yakima Herald Republic, on the City's webpage, and nationally through Public Purchase that
Bid No. 12606 was available for competitive bid; and
WHEREAS, Bids were due July 30, 2026, at 2:00 p.m.; bids that were timely received
were publicly opened in City Council Chambers in Yakima, Washington; and
WHEREAS, the following Bid was received, as evidenced by the attached Bid
Tabulation Form; and
WHEREAS, the responsive Bid was sent to the Public Works, Water/Irrigation Division
for Recommendation of Award; and
WHEREAS, Ferguson Waterworks was the only responsive Bid received from a
responsible Bidder; the Water/Irrigation Division recommends the Award be issued to Ferguson
Waterworks; and
WHEREAS, the Scope of Work and available budget meet the needs and requirements
of the City of Yakima for this procurement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to award bid 12606, attached hereto and
incorporated herein by this reference, in the estimated annual amount of$142,420.27, for the
procurement of Fire Hydrants.
ADOPTED BY THE CITY COUNCIL this 1st Day of September 2026.
Matt Brown, Mayor
ATTEST:
Rosalina Ibarra, City Clerk
16
""" "., AWARDING Tabulation
0 Y.
Project: Fire Hydrants
Bid Opening: July 30. 2026, At 2 00 PM
;i•, r i Project No.: 12606 Approval: City Manager Date
Contract Term: 1-yr with possible four 1-yr extensions
4.% ,•;],:• '..-....- _---1-
.- Project Manager: Emilio Lopez,Water Distribution Supervisor
AWARD AND REASON THEREFORE: Vendor Name
I recommend award to Ferguson Waterworks due to their Bid being the
only responsive Bid received from a responsible bidder.
C.)
cideV. Ferguson Waterworks
b "), 08 7/0/1026
YER BATE
-.City
No. Stock Description Depth Qty. Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 7688 AWWA C502 FIRE HYDRANT,YAKIMA SPEC 4' 2 $3.325.00 $6.650.00 0 00 0.00 0 00
2 9837 AWWA C502 FIRE HYDRANT, YAKIMA SPEC 4'6" 1 $3.405.00 $3.405 00 0 00 0 00 0 00
3 7689 AWWA C502 FIRE HYDRANT,YAKIMA SPEC 5' 8 $3,475.00 527,800 00 0 00 0 00 0 00
4 9839 AWWA C502 FIRE HYDRANT,YAKIMA SPEC 5'6" 12 $3.555 00 $42,660.00 0.00 0 00 0.00
5 7690 AWWA C502 FIRE HYDRANT,YAKIMA SPEC 6' 5 $3,635.00 $18.175 00 0.00 0.00 0.00
6 12835 AWWA C502 FIRE HYDRANT,YAKIMA SPEC 7' 2 $3,925.00 $1,850.00 0 00 0.00 0 00
7 9983 6-INCH HYDRANT EXTENSTION KIT, M&H 5 $398.50 $1 992 50
STYLE 129 0.00 0.00 0.00
8 12829 6" EXTENSION FOR US PIPE M-03 HYDRANT 5-
2 $864.50 51,729 UU
1/4" MVO ALSO FITS MUELLER CENTURION
000 000 000
9 7734 12-INCH HYDRANT EXTENSION KIT, FOR 5 5 $454 00 $2,270 00
1/4"MVO M&H STYLE 129 0.00 0 00 0.00
10 9984 12" HYDRANT EXTENSION,M&H STYLE 929,6 1 $454.25 $454 25
BOLTS AND LUGS 0 00 _ 0.00 0 00
11 10459 12"WATEROUS HYDRANT EXTENSION 1 $1.155 00 $1.155.00 0.00 0.00 0 00
12 12830 12" EXTENSION FOR US PIPE M-03 HYDRANT, 2 $958 00 $1,916.00
5-1/4" MVO ALSO FITS MUELLER CENTURION
0.00 0.00 0 00
18-INCH HYDRANT EXTENSION KIT, M&H
13 9985 5 $520.45 $2 602.25
STYLE 129 0 00 0 00 0 00
14 9957 18" HYDRANT EXTENSION KIT, M&H 929 1 $520 45 $520 45 0 00 0 00 0 00
V
HYDRANT REPAIR KIT FOR M&H MODEL 129.
INCL. 1 BREAKAWAY COUPLING,8 NUTS&
15 10470 BOLTS, 2 BREAKAWAY NUTS& BOLTS, 1 5 $184 80 $924 00
FLANGE GASKET(1960 TO PRESENT AS LONG
AS THE HYDRANT HAS A BREAK AWAY
FLANGE). 0 00 0.00 0 00
HYDRANT REPAIR KIT FOR M&H 929,
16 9281 INCLUDES 1 STANDPIPE GASKET,TRAFFIC 6 $198 60 $1,191.60
REPAIR KIT-COMPLETE 0.00 0 00 0.00
A301-00, 5-1/4 MUELLER PRE 1972 SAFETY
17 12493 FLANGE REPAIR KIT(WITH BRASS SAFETY 2 $415.30 $830.60
COUPLING) 0.00 0 00 0.00
18 i01/g WATEROUS TRAFFICE REPAIR KIT No. K528, 1 $454.30 $454 30
BRKBL FLG ASSEMBLY 0.00 0 00 0.00
UPPER STEM FOR M&H 929 FIRE HYDRANT
19 12606 OPEN LEFT 557000 FITS 1985 AND NEWER, 2 $226 20 S452.40
25 1/4" LONG 0.00 0 00 0 00
20 12724 UPPER STEM FOR M&H 129 FIRE HYDRANT, 2 $186.00 $372.00
LENGTH 0 00 0 00 0.00
21 7528 5"STORZ COUPLING NOZZLE X 4-1/2" NST 25 $300 00 $7,500.00
CONNECTION WITH CAP&CABLE 0.00 0.00 0 00
21 13001 SEAT RING,5 1/4" M&H 929/129 HYDRANT 2 $28.25 $56 50
W/DRIVE LUGS 0.00 0.00 0 00
22 13000 MAIN VALVE RUBBER FOR M&H 929/129 2 $90 60 $181.20
HYDRANT 0.00 0 00 0 00
Subtotal 131.142.05 0 00 0.00 0 00
Freight FOB Destination INCLUDED INCLUDED INCLUDED INCLUDED
8 6%WSST. 11.278 22 0 00 0.00 0 00
Grand Total Base Bid: 142,420.27 0 00 0.00 0 00
Payment Discount I Terms- 0/Net 30
Delivery Time. 30 Days
Discount Offered Off List Price For Other Items Not Listed 15%
Vendor Comments.
Bid Signed'? Yes
Was Bid Received on Time'? Yes
Acknowledge of Addenda? Yes
Debarment& Suspension Attestation Received'? Yes
Vendor Information Form Received? Yes
Purchasing Comments: Bid is responsive
Co
City of Yakima
NOTICE TO BIDDERS
BID 12606
Notice is hereby given by the undersigned that electronic sealed Bids will
0160
be accepted via PublicPurchase.com until the hour of 2:00:00 PM PST on
July 30, 2026. Bids will be publicly opened in Yakima City Hall, Council
Chambers, 129 N. 2nd Street, Yakima, Washington 98901. At such time,
Bids will be publicly read for: Fire Hydrants for Water/Irrigation Division
Instructions to register with PublicPurchase.com are available at
www.yakimawa.gov/services/purchasing.
*_I
The City of Yakima reserves the right to reject any & all BIDs. The City
hereby notifies all Bidders that it will affirmatively ensure compliance with
WA State Law Against Discrimination (RCW chapter 49.60) & the
Americans with Disabilities Act (42 USC 12101 et set.)
Dated July 9, 2026. Publish on July 9 & 11, 2026 if NI
Susan Knotts, NIGP-CPP, CPPB, CPPO Vie
Buyer II
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CITY OF YAKIMA INVITATION TO BID 12606
SIGNATURE SHEET
THIS IS NOT AN ORDER
BID Release Date:July 9, 2026
Bid Receipt: Bidders must first register with PublicPurchase.com and Bid shall be completely uploaded into
PublicPurchase.com no later than the date and time listed below. Register as early as possible and do not wait until the due
date to upload your documents, as this may take some time. Late Bids will not be accepted or evaluated. If you try to submit a
Bid late, the electronic system will not receive it. Bid openings are public. Bids shall be firm for acceptance for ninety (90) days
from date of Bid opening, unless otherwise noted
BIDS ARE ONLY RECEIVED THROUGH PUBLICPURCHASE.COM
Purchasing For: Buyer in charge of this procurement(Contact for further information):
City of Yakima Water/Irrigation Division Susan Knotts, NIGP-CPP, CPPB, CPPO
2301 Fruitvale Blvd. Buyer I I
Yakima, WA 98902
Bids Must be completely uploaded by: Public Opening ElPhone E-Mail Address
July 30, 2026 at 2:00:0o PM PST (509) 575-6095 0 Susan.Knotts@YakimaWA.Gov
*IA
PROJECT DESCRIPTION SUMMARY
Fire Hydrants
M
Enter Prompt Payment Discount: 0 % net 30 days ditikk,
We/I will complete delivery within 30 calendar days after
receipt of order. Maximum of 30 days
Delivery Details: FOB Destination, Freight Prepaid, Inside Delivery required
VI hereby acknowledge receiving addendum(a) , , , , , (use as many spaces as addenda received)
In signing this Bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken
any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a Bid;that this Bid has
been independently arrived at without collusion with any other Bidder, competitor or potential competitor;that this Bid has not been knowingly disclosed prior to
the opening of Bids to any other Bidder or competitor;that the above statement is accurate under penalty of perjury.
Furthermore, the Washington State Interlocal Cooperative Act (RCW 39.34) provides that other governmental agencies may purchase goods or
services on this solicitation or contract in accordance with the terms and prices indicated therein if all parties agree. The City does not accept any
responsibility or involvement in the purchase orders or contracts issued by other public agencies.
We will comply with all terms,conditions and specifications required by the City of Yakima in this Invitation to Bid and all terms of our Bid.
Company Name Company Address
Ferguson Waterworks 1130 W Washington St, Pasco,WA 99301
Name of Authorized Company Representative(Type or Print) Title Phone ( 858 ) 218-4118
Mike Akins General Manager
Fax ( )
Signature of Above Date Email Address
771eA, 44;,14. 7/30/26 mike.akins@ferguson.com
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Contents
Contents 3
1. Purpose 5
2. Contracting Agency and Point of Contact 5
3. New and Unused 5 +461111Ib
4. Best Modern Practices 5
5. Equal/Approved Equal 5
6. Exceptions 5
7. More or Less 5
8. Published List Prices 6
9. Delivery/Completion 6
10. Delivery Acceptance 6
11. Delivery of Unapproved Substitutions 6
12. Contract Term 6
13. Pricing and Discount 6
14. Price Clarifications 7
15. Price Increases 7
16. Price Decreases 8
17. Fuel Cost Adjustment 8
18. Expansion Clause 8
19. Warranty 9
20. Warranty Coverage 9
21. Permits 9
22. Regulations and Codes 9
23. Compliance with Law 9
24. Prompt Payment 10
25. Payments 10
26. Payment Method-Credit Card Acceptance 10
27. Acceptance of Terms 10
28. Sales Tax 10
29. Tax Revenues 10
30. Clarifications and/or Revisions to Specification and Requirements 10
31. Incurring Costs 11
32. No Obligation to Contract 11
33. Retention of Rights 11
34. Points Not Addressed 11
35. Other City Departments/Like Items Added 11
36. Materials Bought from Different Supplier 11
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37. Errors and Omissions 12
38. Tariffs 12
39. Changes 12
40. Notice of Change in Financial Conditions 13
41. Successors and Assigns 13
42. Property Rights 13
43. Records 13
44. Termination 13
45. Re-Award 14
46. Dispute Resolution 15
47. Force Majeure 15
48. Venue 15
II. BID PREPARATION AND SUBMISSION 15
1. General Instructions 15
2. Submitting a Bid 15
3. Prohibition of Bidder Terms& Conditions 15
4. Multiple Bids 16
5. Withdrawal of Bids 16
III. BIDDERS CHECKLIST 16
IV. EVALUATION AND CONTRACT AWARD 16
1. Bid Evaluation 16
2. Offer in Effect for Ninety(90) Days 16
3. Protest Procedure 16
V. TECHNICAL SPECIFICATIONS 17
VI. BID FORM 20
INFO
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II GENERAL INFORMATION
1. Purpose
It is the intent and purpose of these specifications to describe fire hydrants in sufficient detail to secure
bids on comparable units, equipment parts and material. All parts which are necessary in order to
provide a complete unit ready for operation shall be included in the bid and shall conform in strength,
quality of workmanship and material to that which is usually provided by the trade in general. Any
variance from the specifications or standards of quality must be clearly pointed out in writing by the
Bidder. it
2. Contracting Agency and Point of Contact -
This Bid is issued by the City of Yakima Purchasing Division. The person responsible for managing this
Bid process from beginning to end is the Buyer listed on page 2 of this solicitation. From the date of
release of this Bid until a Contract is issued, all contacts (pertaining to this solicitation) with City's
employees, and other personnel performing official business for the City regarding this Bid shall be
made through the Buyer listed on page 2. Contact with other City personnel regarding this Bid is not
permitted during the procurement process and violation of these conditions may be considered
sufficient cause for rejection of a Bid and disqualification of the Bidder. ,l
3. New and Unused �r
All units, equipment, parts and material shall be new, unused, manufacturer's current model year and in
current production. All materials shall have physical and chemical properties to withstand the intended
purpose. Equipment design shall have sufficient excess capacity for durability and safety.
4. Best Modern Practices
All work, including design, shall be performed and completed in accordance with the best modern
practices, further, no detail necessary for safe and regular operation shall be omitted, although specific
mention thereof may not be made in these specifications.
5. Equal/Approved Equal
These specifications are intended to be precise where a specific make, model or trade name is
requested. Whenever a make, model or trade name is used, it shall be that or equal or approved
equal. Equal or approved equal means that the make, model or trade name will be given consideration
if they fulfill the same performance requirements. The City reserves the right to make the decision on
acceptability. Each bidder shall clearly identify make, model or trade name of equipment bid on the bid
form. Any equipment proposed as an equal to that herein specified must be substantiated with
supporting data to justify such request for substitution.
6. Exceptions
Specifications of the equipment bid shall be equal to or better than the specifications stated herein and
all exceptions to these specifications shall be listed on a separate sheet headed "EXCEPTIONS TO
THE SPECIFICATIONS". Any Bid submitted without exceptions will be required to meet every detail of
these specifications regardless of cost to the successful bidder, including the cost to meet the
insurance requirements.
Where "NO EXCEPTIONS" are shown, none will be allowed. No exceptions will be considered that
may tend to devalue the equipment or give an individual bidder who is offering a lesser item a distinct
advantage.
7. More or Less
Quantities are estimated only and shall be bid on a MORE OR LESS basis. For the purpose of
comparison, bids shall be made in the quantities listed in this specification. Listed quantities shall not
be considered firm estimates of requirements for the year, nor shall the City be bound or limited to
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quantities listed. Payment will be made only for quantities actually ordered, delivered, and accepted,
whether greater or less than the stated amounts.
8. Published List Prices
If applicable, a copy of your published list prices shall be included in the Bid package. Each Bidder
shall bid a percentage discount based on this published list in the space provided on the Price /Cost
Sheet.
It is understood that the discount quoted on this Bid shall be based on the attached published list price
and these shall be the prices paid during the life of the contract.
9. Delivery/Completion
Each bidder is required to list on the Bid form the number of calendar days they expect delivery to be
made at the destination, in terms of time interval, following placement of order. Time of
delivery/completion is important and will be considered in the evaluation of the Bids. Failure to include
a specific number of calendar days may be sufficient grounds for rejection of Bid. Failure to deliver
within thirty (30) calendar days may also be sufficient grounds for rejection of bid.
10. Delivery Acceptance
Delivery will be accepted by the City of Yakima FOB Water/Irrigation Division, 2301 Fruitvale Blvd.,
Yakima WA, 98902, between the hours of 7:00 A.M. and 2:00 P.M. Monday through Friday, ready for
regular and safe operation.
11. Delivery of Unapproved Substitutions 11101
Contractors are authorized to ship only those items ordered covered by the contract. If a review of
orders placed by the City reveals that an item other than those covered by and specified in the contract
have been ordered and delivered, the Purchasing Manager will take such steps as are necessary to
have the item(s) returned to the Contractor at no cost to the City regardless of the time elapsed
between the date of delivery and discovery of the violation. Violation of this clause may result in the
removal of the offending Contractor's name from the City bid list for a period of up to three (3) years.
12. Contract Term t 0
The period of this Contract shall be for a period of one year from its effective date. The City may, at its
option, extend the Contract on a year-to-year basis for up to four (4) additional years. Contract
extensions shall be automatic, and shall go into effect without written confirmation, unless the City
provides advance notice of the intention to not renew.
13. Pricing and Discount
Pricing: Pricing shall be prepared with the following terms.
The successful Bidder shall provide and bear the expense of all equipment; work and labor of any sort
whatsoever that may be required for the transfer of materials/product and completing the work provided
for in this Bid and every part thereof, except such as are mentioned in the specifications to be
furnished by the City of Yakima.
All successful Bidders are subject to the minimum insurance requirements as outlined in the sample
contract. BIDDERS MUST INCORPORATE THE COST TO COMPLY WITH THE INSURANCE
REQUIREMENTS IN THE BID PRICE. Requests for lower insurance limits will be denied.
Prices established in continuing agreements and term agreements may be lowered due to general
market conditions, but prices shall not be subject to increase for twelve (12) months from the date of
award.
Discounts: The City qualifies for governmental discounts. Unit prices shall reflect these discounts.
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14. Price Clarifications
The City reserves the right to clarify any pricing discrepancies related to assumptions on the part of
Bidders. Such clarifications will be solely to provide consistent assumptions from which an accurate
cost comparison can be achieved.
Unit prices shown on the Bid or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as
stated on the bid form. For any given item, the quantity multiplied by the unit price shall establish the
extended price, the unit price shall govern in the Bid evaluation and contract administration. ,
15. Price Increases
Requests for Rate Increases must be delivered to the Buyer listed on Page 2, in accordance with the
rules below. The Purchasing Manager may exempt these requirements for extraordinary conditions that
could not have been known by either party at the time of bid or other circumstances beyond the control
of both parties, as determined in the opinion of the Purchasing Manager.
Any proposed increase shall be submitted to the Buyer listed on page 2, thirty (30) calendar days
before the proposed effective date of the price increase and shall be limited to fully documented cost
increases to the Contractor which are demonstrated to be industry wide. The conditions under which
price increases may be granted shall be expressed in Bid documents and contracts or agreements.
No other employee may accept a rate increase request on behalf of the City. Any invoice that is sent to
the City with pricing above that specified by the City in writing within this Contract or specified within an
official written change issued by Purchasing to this contract, shall be invalid. Payment of an erroneous
invoice does not constitute acceptance of the erroneous pricing, and the City would seek
reimbursement of the overpayment or would withhold such overpayment from future invoices.
A. Discount from Manufacturer List Pricing: For all contract items that are priced as a discount
below Manufacturer List prices, there shall be no changes to the discount rate throughout the
life of the contract. As manufacturer list prices change, the net price to the City will automatically
change in the same percentage as the discount rate to the City.
B. Fixed Product Pricing: For product and supply contracts that provide on-going, multiple-year
supply. Original pricing shall be fixed and firm for the first year of the contract.
Price requests are at the discretion of the Purchasing Manager; and must also be:
1) The direct result of increases at the manufacturer's level (or if Bidder is a supplier of a
raw material delivered directly to the City such as brass, the increase must be verified at
the supplier level).
2) Incurred after contract commencement date.
3) Not produce a higher profit margin than that on the original contract.
4) Clearly identify the items impacted by the increase.
5) Be filed with Purchasing Manager a minimum of thirty (30) calendar days before the
effective date of proposed increase.
6) Be accompanied by detailed documentation acceptable to the Purchasing Manager
sufficient to warrant the increase.
7) Should not deviate from the original contract pricing scheme/methodology.
id.yi 4
dicThe United States published indices such as the Producer Price Index or other government data may
be referenced to help substantiate the Contractor's documentation. The PPI Commodity Data is
available at https://www.bls.gov/ppi/detailed-report/home.htm#2021 .
The adjustment (if any) shall remain firm and fixed for at least 365 days after the effective date of the
adjustment. If no adjustment is mutually agreed upon; the contractor may provide a notice to cancel as
outlined in Section 44, Termination for Convenience.
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16. Price Decreases
During the contract period and any renewals thereof, any price declines at manufacturer's level shall be
reflected in a reduction of the contract price to the City, retroactive to the date they were effective to the
bidder.
17. Fuel Cost Adjustment
No request for a temporary fuel adjustment may be made during the first six (6) months of the Contract
Term. Thereafter, should the AAA Fuel Gauge Report, WA Metro Average (Yakima), reflect a statewide
or national increase or decrease in fuel prices of at least five percent (5%) compared to the Base Fuel
Price established in the Bid, the Vendor may petition the Purchasing Manager for a temporary fuel
adjustment. In recognition of the variability of fuel pricing over the term of the Contract, the parties
agree that, subject to the requirements herein, the Vendor may submit a monthly invoice adjustment
reflecting increases or decreases in fuel costs attributable to Contract performance as follows.
The Bidder shall include in its Bid submission a fuel cost breakdown identifying the Base Fuel Price and
the fuel consumption rate used to calculate its pricing; failure to provide this information shall result
in ineligibility for any fuel adjustment for the duration of the Contract. After the initial six (6) month
period, eligible adjustments shall be calculated monthly based on the difference between the Base Fuel
Price and the applicable monthly AAA Fuel Gauge Report, WA Metro Average (Yakima), multiplied by
the Vendor's disclosed fuel consumption rate and actual monthly service volume, and shall be applied
symmetrically as either an increase or decrease to the monthly invoice.
All adjustment requests must be supported by reasonable summary documentation of mileage and fuel
usage sufficient to substantiate the claim and shall be subject to audit by the Owner upon reasonable
notice. Fuel prices shall be based on the monthly average AAA Fuel Gauge Report for Yakima; if such
index becomes unavailable or materially altered, the parties shall substitute a comparable publicly
available regional fuel index mutually agreed upon in writing. The Vendor shall certify that fuel is
procured at commercially reasonable market rates to the maximum extent practicable, and no
adjustment shall be allowed for inefficiencies, overhead, or non-fuel related costs. Adjustments will not
be allowed without this required documentation.
The AAA Fuel Gauge Report, WA Metro Average (Yakima), for July 9, 2026, shows the following
pricing.
- -
0 Yakima
br
Regular Mld Premium Diesel
Current Avg. l> $4.7280 $5.1810 $5.3720 $5.5810
Yesterday Avg. $4.7610 $5.1600 $5.3170 $5.5820
Week Ago Avg. $4.8150 $5.1350 $5.4300 $5.5690
Month Ago Avg. $5.3870 $5.7070 $5.9170 $6.3650
Year Aga Avg. $4.1330 $4.4100 $4.7000 $4.8050
18. Expansion Clause
Any resultant contract may be further expanded by the Purchasing Manager in writing to include any
other item normally offered by the bidder, as long as the price of such additional products is based on
the same cost/profit formula as the listed item(s). At any time during the term of this contract, other City
departments may be added, if both parties agree.
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19. Warranty
Unless otherwise specifically stated by the Bidder, all goods and services furnished shall be warranted
against defects or faulty workmanship and materials by the Contractor for one (1) year following
inspection and acceptance of the products by the City. Warranty shall include all costs incurred,
including shipping, for repair or replacement except that which is damaged by misuse or abuse. This
one-(1) year warranty shall in no way affect normal extended or manufacturer's warranty exceeding this
one (1) year period. Contractor warrants that all goods and services furnished under this Agreement
are new, conform strictly to the specifications herein, are merchantable, good workmanship, free from
defect, comply with all applicable safety and health standards established for such products, all goods
are properly packaged, and all appropriate instructions or warnings are supplied. If a defect is found, a
component failure occurs, or workmanship is found to cause failure, the Vendor shall replace the
product at their own expense, including shipping charges. Any replacement product will be warrantied
for one (1) year from the date it is delivered. All implied and expressed warranty provisions of the
Uniform Commercial Code are incorporated into this Agreement. Contractor further warrants that no
violation of any federal, state or local law, statute, rule, regulation, ordinance or order will result from the
manufacturer, production, sale, shipment, installation or use of any other goods. Contractor's
warranties (and any more favorable warranties, service policies, or similar undertaking of Contractor)
shall survive delivery, inspection, and acceptance of the goods or services.
20. Warranty Coverage =
Warranty coverage will not commence until the date the completed unit is put into service as reported
by the City; or thirty (30) days after final payment for the unit(s); whichever occurs first.
21. Perm its
All necessary permits required to perform work are to be supplied by the Contractor at no addition cost
to the City.
22. Regulations and Codes
To the extent applicable, all equipment or materials shall comply with Washington State vehicle
regulations, Federal regulations, OSHA and WISHA requirements, to include EPA standards and City
safety codes.
23. Compliance with Law 41141C
Contractor agrees to perform all Services under and pursuant to this Contract in full compliance with
any and all applicable laws, rules, and regulations adopted or promulgated by any governmental
agency or regulatory body, whether federal, state, local, or otherwise. Contractor shall procure and
have all applicable and necessary permits, licenses and approvals of any federal, state, and local
government or governmental authority or this project, pay all charges and fees, and give all notices
necessary and incidental to the due and lawful execution of the work.
A. Procurement of a City Business License. Contractor must procure a City of Yakima Business
License and pay all charges, fees, and taxes associated with said license. Contractor must
provide proof of a valid Washington department of Revenue state excise tax registration
number, as required in Title 85 RCW.
B. Contractor must provide proof of a valid Washington department of Revenue state excise tax
116, registration number, as required in Title 82 RCW.
<480) C. Contractor must provide proof of a valid Washington Unified Business Identification (UBI)
number. Contractor must have a current UBI number and not be disqualified from bidding on
any public works contract under RCW 39.06.010 or 39.12.065(3).
D. Contractor must provide proof of a valid Washington Employment Security Department number
as required by Title 50 RCW.
12606 Fire Hydrants '"$" o to publicpurchase,com to n Page 9 of 23 27
eve the latest Information and any a dendun fe ease(
E. Foreign (Non-Washington) Corporations: Although the City does not require foreign corporate
bidders to qualify in the City, County or State prior to submitting a bid, it is specifically
understood and agreed that any such corporation will promptly take all necessary measures to
become authorized to conduct business in the City of Yakima at their own expense, without
regard to whether such corporation is actually awarded the contract, and in the event that the
award is made, prior to conducting any business in the City.
24. Prompt Payment
Bidders are encouraged to offer a discount for prompt payment of invoice. Please indicate your
discount on page 2 of this document. If awarded by the City, period of entitlement begins only after:
• Receipt of a properly completed invoice
• Receipt of all supplies, equipment or services ordered
• Satisfactory completion of all contractual requirements
1)1
25. Payments Sra
Contractor shall submit properly completed invoice(s) to:
City of Yakima, Accounts Payable, 129 N. 2nd Street, Yakima, WA 98901.
To ensure prompt payment each invoice should cite purchase order number, bid number, description of
item purchased, unit and total price, discount terms and include the Contractor's name and return
remittance address. Payment will be mailed within thirty (30) days of (a) the receipt and acceptance of
the equipment, (b) properly completed invoice, and (c) all papers required to be delivered with
equipment.
26. Payment Method —Credit Card Acceptance
The City, in its sole discretion, will determine the method of payment for goods and/or services as part
of this agreement. The City's preferred method of payment is by procurement (credit) card.
Respondents may be required to have the capability of accepting the City's authorized procurement
card as a method of payment. No price changes or additional fee(s) may be assessed when accepting
the procurement card as a form of payment.
eh
27. Acceptance of Terms 9
Acceptance of a City Purchase Order (PO) for any units affiliated with this purchase constitutes
acceptance of, and agreement with, all of the general and specific requirements and stipulations listed
in this boiler plate, and in the attached equipment specification(s); including all penalties mentioned.
28. Sales Tax
The City of Yakima's Sales Tax rate is currently 8.3%. However, the amount of sales tax will not be
considered in determining which bid is the lowest and best bid.
29. Tax Revenues
RCW 39.30.040 allows the City to consider the tax revenue that is generated by a purchase of supplies,
materials, and equipment, including those from a local sales tax or from a gross receipts business and
occupation tax, in determining which bid in the lowest bid, after the tax revenue has been considered.
30. Clarifications and/or Revisions to Specification and Requirements
If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency
in this solicitation, the Bidder has a duty to immediately notify the Buyer of such concern and request
modification or clarification of the Bid document.
Unless instructions are specifically provided elsewhere in this document, any questions, exceptions, or
additions concerning the subject matter of the Bid document(s) shall not be considered unless
submitted via e-mail (no phone calls) to the Buyer listed on page 2, a minimum of five (5) business days
prior to the submittal due date. 1r
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eve the latest Information and any acidendums fe ease(
In the event that it becomes necessary to provide additional clarifying data or information, or to revise
any part of this Bid, supplements or revisions will be provided to all known Bidders in the form of an
Addendum. All Addenda are posted on www.yakimawa.gov/services/purchasing and sent directly to
interested parties who have registered (per instructions on website) for updates to this Bid.
If any requirements of the BID are unacceptable to any prospective Bidder, they may choose not t
ib
submit a Bid.
eft
31. Incurring Costs
The City is not liable for any cost incurred by a Bidder in the process of responding to this Bid, including
but not limited to the cost of preparing and submitting a response, in the conduct of a presentation, in
facilitating site visits or any other activities related to responding to this Bid.
32. No Obligation to Contract
This Bid does not oblige the City to contract for service(s), or product(s) specified herein. City reserves
the right to cancel or reissue this Bid in whole or in part, for any reason prior to the issuance of a Notice
of Intent to Award. The City does not guarantee to purchase any specific quantity or dollar amount. Bids
that stipulate that the City shall guarantee a specific quantity or dollar amount will be disqualified (e.g.
"all-or-none".)
116,0
33. Retention of Rights
The City retains the right to accept or reject any or all Bids or accept any presented which meet or
exceed these specifications, and which would be in the best interest of the City and will not necessarily
be bound to accept the low bid. 441. •
All Bids become the property of City upon receipt. All rights, title and interest in all materials and ideas
prepared by the Bidder for the Bid to City shall be the exclusive property of City and may be used by
the City at its option.
34. Points Not Addressed
Bidders are encouraged to list any points not addressed in these specifications that they feel improve or
enhance the operation of their units.
35. Other City Departments/Like Items Added
At any time during the term of this contract, or any extension thereof, other City departments may be
served under these same terms and conditions. Additional like items may be added at the request of
the Purchasing Manager.
36. Materials Bought from Different Supplier
Should the Contractor be unable to or refuse to supply materials, on any given day, against this
predetermined delivery schedule to which the supplier has agreed and the City is forced to do the work
with materials bought from a different supplier, the difference in the Bid price of the materials and that
paid the new supplier, in order to do the work, shall be charged to and paid for by the Contractor
holding the Bid award for these products.
Contractor shall not, however, be responsible for delays in delivery due to:
icoei • Unavoidable mechanical breakdowns
• Strikes
• Inability to secure component materials
• Acts of God
• Fire
12606 Fire Hydrants 3e o to ubllc urchas rn to nii Page 11 of 23 29
eve the latest Information and any acidendums
Provided the Buyer listed on Page 2 is notified in writing by the Contractor of such pending or actual
delay. In the event of any delay, the date of delivery shall be extended for a period equal to the time
lost due to the reason for the delay.
37. Errors and Omissions
The City reserves the right to correct obvious ambiguities and errors in Bidder's proposal and to waive
non-material irregularities and/or omissions. In this regard, if the unit price does not compute to the
extended total price, the unit price shall govern.
38. Tariffs I
CP
The Contract Price may be adjusted by the amount of an after-imposed federal tax or duty on materials
used or consumed for the Project (e.g., tariffs), in accordance with Section 39 Changes, under the
following conditions: (1) the federal tax or duty must be imposed or increased after the date of bid
opening; (2) Contractor must certify in writing that no amount for such newly imposed federal tax or
duty or rate increase was included in the Contract Price, as a contingency reserve or otherwise, nor
reimbursed; (3) the actual cost increase in Contractor-paid tax or duty must exceed $1,000.00; (4) the
adjustment must reflect the actual costs paid for this project and must not include cost markups,
supervision, fees, general conditions, overhead, or any other costs; and (5) Contractor must provide
written notice of any such tax or duty change no later than 30 days after having actual knowledge that
the new or changed tax or duty would impact material costs for this Project (and no later than 30 days
after the first payment of such after-imposed tax or duty on Project materials). Any request for
adjustment must be based on actual cost impact, supported by documentation and records of payment,
and must identify the specific tariffs, taxes, or duties that have changed and the affected materials.
Examples of such documentation may include, but are not limited to, federal notices, tariff schedules,
supplier communications, or shipping/import records. The Purchasing Manager, in their discretion, will
determine the adequacy of the submitted materials on a case-by-case basis and may consider factors
such as country of origin, Harmonized Tariff Schedule (HTS) codes, or other relevant details. The City,
in its discretion, reserves the right to audit or request additional evidence as necessary. The Contractor
must also notify the City of any reductions or relief from such taxes or duties during the contract term,
and the City may audit and make appropriate adjustments for any such reductions.
39. Changes 9 eh
Any proposed change in this contract shall be submitted in writing to the Buyer listed on Page 2 for
prior approval. Any alterations, including changes to the nature of the service, made to the Contract
shall be rendered in writing and signed by both responsible parties; no changes without such signed
documentation shall be valid. If approved, contract amendment will become effective upon execution
by the parties hereto. Any oral statement or representation changing any of these terms or conditions
is specifically unauthorized and is not valid.
In no event shall the Contractor be paid or be entitled to payment for services that are not authorized
herein or any properly executed amendment.
Notice of Business Changes: Contractor shall notify the City in writing within three (3) business days of
any change in ownership of the facilities of the Contractor or of the facilities of any subcontractor. The
Contractor shall notify the City in writing as soon as possible, and in no event later than three (3)
business days, after any decision by the Contractor to change or discontinue service that will affect
services provided to the City under this Contract.
The City shall have the right to renegotiate the terms and conditions of this Contract to the extent
required to accommodate a change in governing law or policy that, in the sole discretion of the City,
either substantially and unreasonably enlarges the Contractor's duties hereunder, or renders
performance, enforcement or compliance with the totality of the Contract impossible, patently
unreasonable, or unnecessary.
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eve the latest Information and any a dendun fees:
40. Notice of Change in Financial Conditions
If, during the Contract Term, the Contractor experiences a change in its financial condition that may
affect its ability to perform under the Contract, or experiences a change of ownership or control, the
Contractor shall immediately notify the City in writing. Failure to notify the City of such a change in
financial condition or change of ownership or control shall be sufficient grounds for Contract
termination.
4i4e4
41. Successors and Assigns
A. Neither the City, nor the Contractor, shall assign, transfer, or encumber any rights, duties, or
interests accruing from this Contract without the prior written consent of the other. if
B. The Contractor for itself, and for its heirs, executors, administrators, successors, and assigns,
does hereby agree to the full performance of all the covenants herein contained upon the part of
the Contractor.
110
42. Property Rights
All records or papers of any sort relating to the City and to the project will at all times be the property of
the City and shall be surrendered to the City upon demand. All information concerning the City and said
project which is not otherwise a matter of public record or required by law to be made public, is
confidential, and the Contractor will not, in whole or part, now or at any time disclose that information
without the express written consent of the City.
43. Records
A. The records relating to the Services shall, at all times, be subject to inspection by and with the
approval of the City, but the making of(or failure or delay in making) such inspection or approval
shall not relieve Contractor of responsibility for performance of the Services in accordance with
this Contract, notwithstanding the City's knowledge of defective or non-complying performance,
its substantiality or the ease of its discovery. Contractor shall provide the City with sufficient,
safe, and proper facilities, and/or send copies of the requested documents to the City.
Contractor's records relating to the Services will be provided to the City upon the City's request.
B. Contractor shall promptly furnish the City with such information and records which are related to
the Services of this Contract as may be requested by the City. Until the expiration of six (6)
years after final payment of the compensation payable under this Contract, or for a longer
period if required by law or by the Washington Secretary of State's record retention schedule,
Contractor shall retain and provide the City access to (and the City shall have the right to
examine, audit and copy) all of Contractor's books, documents, papers and records which are
related to the Services performed by Contractor under this Contract. If any litigation, claim, or
audit is started before the expiration of the six-year period, or for the required period outlined by
the Washington Secretary of State's record retention period if longer, the records shall be
retained until all litigation, claims or audit findings involving the records have been resolved.
C. All records relating to Contractor's services under this Contract must be made available to the
City, and the records relating to the Services are City of Yakima /Yakima County records. They
4 must be produced to third parties, if required pursuant to the Washington State Public Records
44 Act, Chapter 42.56 RCW, or by law. All records relating to Contractor's services under this
Contract must be retained by Contractor for the minimum period of time required pursuant to the
400
Washington Secretary of State's records retention schedule.
D. The terms of this section shall survive any expiration or termination of this Contract.
44. Termination
Termination for Cause
In the event the Contractor breaches this Contract, the City may terminate the Contract at its sole
discretion in such event that it provides the Contractor with written notice of Contractor's breach and the
Contractor fails to cure its breach within 30 days of this notice. 1a
12606 Fire Hydrants '"$" '1 "°11 1`"14111411 1 E* Ka '' Page 13 of 23 31
eve the latest Information and any a dendun fees:
In the event of the City breaching this Contract, the Contractor may terminate the Contract at its sole
discretion in such event that it provides the City with written notice of City's breach and the City fails to
cure its breach of the Contract within 60 days of this notice.
The following represents a non-exclusive, illustrative list of instances that shall be considered a breach
by the Contractor:
A. Defaults on an obligation under the Contract;
B. Fails to perform any material obligation required under the Contract; Liek<1/41111‘
C. Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a
legal entity;
D. Allows any final judgment not to be satisfied or a lien not to be disputed after a legally imposed,
30-day notice;
E. Make an assignment for the benefit of creditors; Sektr
F. Fails to follow the sales and use tax certification requirements of the State of Washington;
G. Incurs a delinquent Washington tax liability; _
411)
H. Becomes a State or Federally debarred Contractor;
I. Is excluded from federal procurement and non-procurement Contracts;
J. Fails to maintain and keep in force all required insurance, permits and licenses as provided in
the Contract; - .•.
K. Fails to maintain the confidentiality of the City information that is considered to be Confidential
Information, proprietary, or containing Personally Identifiable Information;
L. Contractor performance threatens the health or safety of a City, County or municipal employee;
or
Termination for Convenience �►
The City may terminate the Contract, without cause, by providing 30 days written notice of termination.
In the event of termination for convenience, the Contractor shall be entitled to receive compensation for
any fees owed under the Contract. The Contractor shall also be compensated for partially completed
services. In this event, compensation for such partially completed services shall be no more than the
percentage of completion of the services requested, at the sole discretion of the City, multiplied by the
corresponding payment for completion of such services as set forth in the Contract. Alternatively, at the
sole discretion of the City, the Contractor may be compensated for the actual service hours provided.
The City shall be entitled to a refund for goods or services paid for but not received or implemented,
such refund to be paid within 30 days of written notice to the Contractor requesting the refund.
Change in Funding
In addition to the above termination provisions, if the funds upon which the City relied to establish this
Contract are withdrawn, reduced, or limited, or if additional or modified conditions are placed on such
funding, the City may terminate this Contract by providing at least five business days written notice to
the Contractor. The termination shall be effective on the date specified in the notice of termination.
45. Re-Award
When the contract is terminated by the Contractor upon providing the written notice as herein required,
the City, pursuant to City ordinance, may re-award the contract to the next most responsible Proposer
within 120 days from original award.
When a Contractor is unable to supply goods and/or services to the City and is in breach of the
contract, or when the contract is terminated by the City for cause as herein provided, the City reserves
a� ' u b UrC h8S + h 4
12606 Fire Hydrants Page 14 of 23 32
nave the latest information and any aildendu,
the right to re-award the contract to the next most responsible Proposer within 120 days from original
award.
46. Dispute Resolution
In the event that any dispute shall arise as to the interpretation of this agreement, or in the event of a
notice of default as to whether such default does constitute a breach of the contract, and if the parties
hereto cannot mutually settle such differences, then the parties shall first pursue mediation as a means
to resolve the dispute. If the afore mentioned methods are either not successful then any dispute
relating to this Agreement shall be decided in the courts of Yakima County, in accordance with the laws
of Washington. If both parties consent in writing, other available means of dispute resolution may be
implemented.
Aft
47. Force Majeure
Contractor will not be responsible for delays in delivery due to acts of God, fire, strikes,
epidemics/pandemics, war, riot, delay in transportation or railcar transport shortages, provided
Contractor notifies the City immediately in writing of such pending or actual delay. Normally, in the
event or any such delays (acts or God, etc.) the date of delivery will be extended for a period equal to
the time lost due to the reason for delay.
115;111P
48. Venue
The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent
jurisdiction in Yakima County, Washington.
Skip,
II. BID PREPARATION AND SUBMISSION .&%4140
1. General Instructions AN-
Failure to conform to the Bid specifications and respond to each of the submittal requirements may be
the basis for rejection of a bid. Refer to Section III Bidder's Checklist to ensure your Bid is responsive.
2. Submitting a Bid
Bids shall be completely uploaded into Public Purchase.com no later than the date and time listed on
Page 2 of this Bid. Late Bids will not be accepted or evaluated. If you try to submit a Bid Late, the
electronic system will not receive it.
If City Hall is closed for business at the time scheduled for opening, for whatever reasons, Bidder's
response will be opened on the next business day of the City, at the originally scheduled hour.
Bidders must submit their bid electronically through PublicPurchase.com where they will be kept in an
electronic lockbox until date and time of opening. To register as a Vendor/Bidder with Public Purchase,
go to www.publicpurchase.com or the City of Yakima website at
www.YakimaWA.Gov/Services/Purchasing. The City is not responsible for late bids due to operator
error, electronic malfunction, system errors or interruptions affecting the Public Purchase site and the
processing of any bids. The Purchasing Manager reserves the right to make exceptions for extenuating
circumstances.
Bids are not considered to be confidential according to the Washington State Public Records Act (RCW
42.56 et seq.) All sections of the response shall be made available to the public immediately after
contract opening.
3. Prohibition of Bidder Terms & Conditions
A Bidder may not submit Bidder's own contract terms and conditions in response to this Invitation to
Bid. If a Bid contains such terms and conditions, the City, at its sole discretion, may determine the Bid
to be a nonresponsive counteroffer, and the Bid may be rejected.
12606 Fire Hydrants ar�.. Woo I' ' PUblICPUrChale*COni .iLk ��a Page 15 of 23 33
nave t_the latest information arid any aadendul
4. Multiple Bids
Multiple Bids from a Bidder will be permissible; however, each Bid must conform fully to the
requirements for Bid submission. Each such Bid must be submitted separately and labeled as Bid #1,
Bid #2, etc. on the first page of their response.
5. Withdrawal of Bids
Bidders may withdraw or supplement their Bid at any time up to the bid closing date and time. If a
previously submitted bid is withdrawn before the bid due date and time, the Bidder may submit another
Bid at any time up to the bid closing date and time. After bid closing date and time, all submitted Bids
shall be irrevocable until contract award.
e,,.
III. BIDDERS CHECKLIST _.400
Bidder must complete and upload, as part of their Bid submittal, all required forms listed below in accordance
with Section II — Bid Preparation and Submission. Cp.
Signature Sheet Page 2
0 Technical Specification Analysis Pages 18-19
0 Bid Form Pages 20-21,Rir
CI Debarment and Suspension Attestation Page 22
Vendor Information Form Page 23 ;IIIE
IV.EVALUATION AND CONTRACT AWARD 4t10
1. Bid Evaluation 411166
The evaluation and selection of a Bidder will be based on the information submitted in the Bid. Award
will be made to a responsible Bidder with the lowest responsive Bid. Evaluation of Bids and
determination of Bidder responsibility shall be based on past experience with Bidder, proposed
manufacturer's service availability, parts availability, equipment design and functionalism, effect on
productivity, and Bidder's supporting documentation.
2. Offer in Effect for Ninety (90) Days
A Bid may not be modified, withdrawn or canceled by the Bidder for a ninety (90) day period following
the deadline for Bid due date, or receipt of best and final offer, if required, and Bidder so agrees by
submittal of a bid.
3. Protest Procedure
Any protest must be made in writing, signed by the protestor, and state that the Bidder is submitting a
formal protest. The protest shall be filed with the City of Yakima's Purchasing Manager at 129 No. 2nd
St., Yakima, WA 98901, or by fax: 509-576-6394 or email to: Purch@YakimaWA.Gov The protest
shall clearly state the specific factual and legal ground(s) for the protest, and a description of the relief
or corrective action being requested. Protests based on specifications/scope of work, or other terms in
the Bid shall be filed at least five (5) calendar days before the solicitations due date, and protests based
on award or after the award shall be filed no more than five calendar (5) days after Award
Announcement (see below for details). The following steps shall be taken in an attempt to resolve the
protest with the Bidder:
Step I. Purchasing Manager and Division Manager of solicitation try resolving matter with
protester. All available facts will be considered, and the Purchasing Manager shall issue a
written decision.
Step II. If unresolved, within three (3) business days after receipt of written decision, the protest
may be appealed to the Department Head by the Purchasing Manager.
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nave the latest information and any a d n d u
Step III. If still unresolved, within three (3) business days after receipt of appeal response, the
protest may be appealed to the Executive. The Executive shall make a final determination in
writing to the Protester.
Award Announcement
Purchasing shall announce the successful Bidder via Website, e-mail, fax, regular mail, or by any other
appropriate means. Once the Award is released by Purchasing, the protest time frame begins. The
timeframe is not based upon when the bidder received the information, but rather when the
announcement is issued by Purchasing.
Ali CO
Award Regardless of Protest
When a written protest against making an award is received, the award shall not be made until the
matter is resolved, unless the City determines that one of the following applies: i
• The supplies or services to be contracted for are urgently required;
6119
• Delivery or performance will be unduly delayed by failure to make award promptly;
• A prompt award will otherwise be advantageous to the City.
If the award is made, regardless of a protest, the award must be documented in the file, explaining the
basis for the award. Written notice of the decision to proceed shall be sent to the protester and others
who may be concerned.
The City retains the right to enter into any contract, and nothing herein shall be construed to limit that
authority in any manner. + ►
V. TECHNICAL SPECIFICATIONSVii,
The Bidder must provide a detailed description of each major component of their proposed system. At a
minimum, these descriptions shall take into consideration the specifications outlined in this Technical
Specifications section. Bidders are reminded to provide point-by-point responses to all specifications. Any
additional work found necessary that is not specified in this Bid specification shall be listed on a separate
sheet entitled "Additional Materials/Labor Required".
The Bidder must complete the following Technical Specification Section using one of the following
responses for each of the specifications.
Y—Yes. 41 Bidder's proposed product currently satisfies the entire
requirement, and the proposed system will completely support
ib, the requirement.
410bN — No. The Bidder's product does not currently satisfy the entire
NIP requirement, and the Bidder's delivered product will not satisfy
the requirement.
E—Explanation. The Bidder's product partially satisfies the requirement, and an
explanation is included in the response.
MR — Modification Required. The Bidder's product does not currently satisfy the requirement,
ciimpe but the Bidder commits that the delivered base product will
satisfy the requirement at no additional cost and shall be
supported in future releases of the Bidder's base products.
The following Technical Specifications Analysis shall be answered with a Y of N. Checking "NO" on any
item will not necessarily disallow a Bid. The City shall be the sole judge as to whether an exception is
acceptable or not. Bidders are encouraged to provide further detail where such detail might differentiate
their products from those of their competitors or where such detail might assist in analysis of the Bid.
a i ,. ub +UrCh8S h4, .IL... iiz-i� ��
12606 Fire Hydrants Page 17 of 23 35
nave the latest information and any aildendurres fete
Technical Specification Analysis shall be returned with the Bid Submittal. FAILURE TO DO SO WILL
BE CAUSE FOR REJECTION OF SAID BID SUBMITTAL.
Technical Specifications Analysis — Fire Hydrants
Item Specification Yes No Comments
I
Fire hydrants shall be breakaway traffic model,dry barrel,dry
top, meeting all current AWWA C502 specifications and as per Er ❑
the following specifications for installation by the City of Yakima. =Le
Hydrants to be Mueller Super Centurion 250, M&H Style 129, V ❑
M&H style 929.
44.11
Hydrants to be designed for working pressure of 250 psig. The
assembled hydrant shall be tested at the factory to 500 psig in
both the open and closed positions. No leakage shall be allowed w ❑
through the casting,main valve,joints or stem packing. Under
test conditions the leak through the drain valves shall not
exceed five(5)ounces per minute.
Hydrants shall be assembled with two 2-1/2"National Standard
thread hose nozzles at points 180°I opposite of each other and ❑
90°I opposite of one 4-1/2" National Standard thread pumper
nozzle.
Hydrant nozzles must be field replaceable thread-in or lock-in
type requiring no disassembly of hydrant domes or other I ❑
hydrant parts,other than nozzle caps.
Hydrant domes and nozzle caps to be painted black using V ❑
Rustoleum's Paint#634 or equal non-lead paint.
Hydrant nozzle body to be painted yellow using Rustoleum's IV ❑
#659 or equal non-lead paint.
Nozzle caps are to be secured to nozzle body with non-kinking ❑
electro galvanized plated chain and swivel ring.
Nozzle caps and operating nut to be 1-1/2"pentagon point to I ❑
flat.
Hydrants to have weather caps installed on or over the ICJref ❑
operating nuts.
Two(2) hydrants are to be assembled for 4' bury. One(1)
hydrant to be assembled for 4'6"bury. Eight(8)hydrants are to
be assembled for 5'bury. Twelve(12)hydrants are to be 121 ❑
assembled for 5'6" bury. Five(5)hydrants are to be assembled
for 6'bury.Two(2)hydrants are to be assembled for 7' bury.
Inlet connection to be 6"mechanical joint shoe inlet connection ❑
attached to bury barrel by a flanged connection.
Upper nozzle section to be attached to bury barrel by
break-away flange type connection or break-away type bolts V ❑
installed.
Main operating rods shall have a break-away stem coupling. ❑
12606 Fire Hydrants Page 18 of 23 36
All hydrants must have open left type operating nut and main121
❑
stem.
The upper section of the operating rod must be double"0"-ring
sealed from the nozzle body.
a. Hydrant shall have an "0"-ring sealed oil reservoir in the
40114$4'
bonnet to adequately retain food grade lubricant for automatic
lubrication and prevention of lubricant loss during shipping, Pe
❑
storage or installation. (111:11111
b. The lubricant reservoir filler plug must be accessible withoutiC ,
removal of the hydrant dome or disassembly of other hydrant iragr
parts.
Hydrants shall be a minimum distance from the horizontal
centerline of the mechanical joint shoe inlet connection to the
centerline of the 4-1/2"pumper nozzle,according to the
following schedule:
4' bury=63 inches
4'6" bury=69 inches O ❑
5' bury=75 inches
5'6"bury=81 inches
6' bury=87 inches
7'bury=99 inches
Hydrants shall have a minimum of eighteen inches(18")
clearance from center line of 4-1/2"inch pumper nozzle to the c ❑
ground line bury point.
19 The main valve is to be 5-1/4"minimum in size,AWWA
compression type.
a. Main valve material is to be rubber.
b. The main valve seat is to be bronze with bronze to bronze
valve seat ring and drain ring. Pe ❑
c. Two rubber faced seal drain valves and drain openings shall
be furnished.
d. All ferrous metal exposed to water in the shoe of the
hydrant shall be epoxy coated (4 mil minimum). This coating
requirement shall include lower valve plate and retainer.
20 Hydrant extension kits shall be:
a. Mueller Super Centurion A-32017 ❑
b. M&H Style 129 extension kit
c. M&H Style 929 extension kit
111100 Hydrant repair kits shall be:
a. Mueller Super Centurion A-30117 ❑
b. M&H Style 129 traffic repair kit
c. M&H Style 929 traffic repair kit
12606 Fire Hydrants ie 00 to pu b1tcpurch� e.cor . Rite Page 19 of 23 37
eve the ? iniarrnation anti any acttlefic
VI.BID FORM
INVITATION TO BID NO. 12606
TO BIDDER:
PLEASE BID YOUR LOWEST PRICE, BEST DELIVERY DATE AND PAYMENT DISCOUNT TERMS FOR
THE FOLLOWING. THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS AND TO ACCEPT
ANY OR ALL ITEMS AT THE PRICE BID. THE CITY INTENDS TO AWARD THIS CONTRACT WITHIN
NINETY (90) CALENDAR DAYS.
Bid your lowest price for the following:
Item Description Stock Bury Qty. Price Per Total Price
No. No. Depth Unit(EA) (without tax)
1. AWWA C502 FIRE HYDRANT,YAKIMA SPEC 7688 4' 2 $3325.00 $6650.00
2. AWWA C502 FIRE HYDRANT,YAKIMA SPEC 9837 4' 6" 1 $3405.00 $3405.00
3. AWWA C502 FIRE HYDRANT,YAKIMA SPEC 7689 5' 8 $3475.00 $27800.00
4. AWWA C502 FIRE HYDRANT,YAKIMA SPEC 9839 5' 6" 12 $3555.00 $42660.00
5. AWWA C502 FIRE HYDRANT,YAKIMA SPEC 7690 6' 5 $3635.00 $18175.00
6. AWWA C502 FIRE HYDRANT,YAKIMA SPEC 12835 7' 2 $3925.00 $7850.00
7 6-INCH HYDRANT EXTENSTION KIT, M&H 9983 5 $398.50 $1992.50
STYLE 129
6" EXTENSION FOR US PIPE M-03
8. HYDRANT 5-1/4" MVO ALSO FITS 12829 2 $864.50 $1729.00
MUELLER CENTURION
12-INCH HYDRANT EXTENSION KIT, FOR 5 454.00 2270.00
9. 1/4" MVO M&H STYLE 129 7734 5 $ $
12" HYDRANT EXTENSION, M&H STYLE 454.25 454.25
10. 929, 6 BOLTS AND LUGS 9984 1 $ $
11. 12" WATEROUS HYDRANT EXTENSION 10459 1 $1155.00 $1155.00
12" EXTENSION FOR US PIPE M-03
12. HYDRANT, 5-1/4" MVO ALSO FITS 12830 2 $958.00 $1916.00
MUELLER CENTURION
13. 18-INCH HYDRANT EXTENSION KIT, M&H 9985 5 $520.45 $2602.25
STYLE 129
14. 18" HYDRANT EXTENSION KIT, M&H 929 9957 1 $520.45 $520.45
HYDRANT REPAIR KIT FOR M&H MODEL
129. INCL. 1 BREAKAWAY COUPLING, 8
15. NUTS& BOLTS, 2 BREAKAWAY NUTS& 10470 5 $184.80 $924.00
BOLTS, 1 FLANGE GASKET(1960 TO
PRESENT AS LONG AS THE HYDRANT HAS
A BREAK AWAY FLANGE).
HYDRANT REPAIR KIT FOR M&H 929,
16. INCLUDES 1 STANDPIPE GASKET,TRAFFIC 9281 6 $198.60 $1191.60
REPAIR KIT-COMPLETE
12606 Fire Hydrants Page 20 of 23 38
A301-00, 5-1/4 MUELLER PRE 1972 SAFETY
17. FLANGE REPAIR KIT(WITH BRASS SAFETY 12493 2 $415.30 $830.60
COUPLING)
18 WATEROUS TRAFFICE REPAIR KIT No. 10179 1 $454.30 $454.30
K528, BRKBL FLG ASSEMBLY
UPPER STEM FOR M&H 929 FIRE HYDRANT
19. OPEN LEFT 557000 FITS 1985 AND NEWER, 12606 2 $226.20 $452.40
25 1/4" LONG
•
20 UPPER STEM FOR M&H 129 FIRE 12724 2 $ 186.00 $372.00
HYDRANT, LENGTH
5"STORZ COUPLING NOZZLE X 4-1/2" NST 300.00 7500.00
21. CONNECTION WITH CAP&CABLE 7528 25 $ $
22 SEAT RING, 5 1/4" M&H 929/129 13001 2 $28.25 $56.50
HYDRANT W/DRIVE LUGS
MAIN VALVE RUBBER FOR M&H 929/129 90.60 181.20
23. HYDRANT 13000 2 $ $
SUB TOTAL: $131142.05
FREAIGHT: INCLUDED
FOB Destination,Inside Delivery
WA STATE SALES TAX: $11147.07
Destination Based @8.5%
GRAND TOTAL: $ 142.289.12
List discount offered off list price for any other items
not specifically listed: 15.00
Price of fuel per gallon used to calculate trip rate:
List a cost breakdown to indicate what portion of service cost is attributed to fuel. (Attach a separate
sheet if necessary):
12606 Fire Hydrants Page 21 of 23 39
DEBARMENT AND SUSPENSION ATTESTATION
MUST BE UPLOADED AND SUBMITTED WITH YOUR BID t
If this Contract qualifies as a covered transaction under federally funded grant requirements, the Contractor
certifies compliance with the following:
a. Neither the Contractor, its principals (as defined in 2 CFR §180.995), nor its affiliates (as defined in 2
CFR §180.905) are excluded or disqualified as specified in 2 CFR §180.940 and §180.945.
b. The Contractor agrees to comply with the requirements of 2 CFR Part 180, Subpart C, as adopted
and supplemented by 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards), and further ensures that any lower- tier covered
transactions entered into as part of this Contract will include a requirement for compliance with
these regulations.
c. The debarment and exclusion status of entities can be verified at https://www.sam.gov.
The Contractor hereby certifies that all information provided in this attestation is true, accurate, and
complete to the best of their knowledge and acknowledges that this representation is a material fact upon
which the City of Yakima relies.
The Contractor affirms its commitment to remain in full compliance with the requirements of 2 CFR Part 180,
Subpart C, and all applicable federal regulations throughout the duration of this Contract and to require
compliance in all lower-tier covered transactions. Furthermore, if it is discovered that the Contractor
knowingly provided false certification, the City of Yakima and the Federal Government may pursue all
available remedies, including, but not limited to, suspension or debarment.
Signed this 30 day of July , 2026
Contractor's Name b
Ferguson Waterworks
Name and Title of Authorized Representative
Mike Akins, General Manager
Signature of Authorized Representative
12606 Fire Hydrants go to1bllc purchase,c Page 22 of 23
40
have the latest Information and any a+ddendurn►s
VENDOR INFORMATION FORM
VENDOR INFORMATION
4161-
Proposer's Legal Name: Ferguson Enterprises, LLC "
Company's dba: (if applicable) Ferguson Waterworks
CEO/President r
Name: Kevin Murphy
Business 601 650 231 Federal 54-1211771
License No. FERGUEI976RW UBI No. EIN No.
Phone ( 509) 544-2245 Toll Free Phone ( 509) 544-2245
andrew.overman@ferguson.com
FAX ( ) E-Mail Address
Mailing Address 1130 W Washington St w.. 'meg,
City Pasco State WA Zip+ 4 99301
Physical Address 1130 W Washington St
City Pasco State WA Zip+ 4 99301
Name the person to contact for questions concerning this bid.
Andrew Overman Branch Manager
Name Title
Phone (509) 578-9716 Toll Free Phone ( )
andrew.overman@ferguson.com
FAX ( ) E-Mail Address
1130 west washington
Mailing Address
Pasco wa 99301
City State Zip+ 4
1130 west washington
Physical Address
Pasco wa 99301
City State Zip+ 4
12606 Fire Hydrants Page 23 of 23
41
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