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HomeMy WebLinkAbout08/18/2026 07.G. Resolution approving MOU Seattle PD-ICAC_Funding_Support r 'V ii _�ii •• i i t, gin.;—* _1a _- '^ BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.G. For Meeting of: August 18, 2026 ITEM TITLE: Resolution approving an Memorandum of Understanding with Seattle Police Department to support Yakima Police Department's Internet Crimes Against Children (ICAC) investigations SUBMITTED BY: *Shawn Boyle, Chief of Police Matthew Sutton, Police Captain SUMMARY EXPLANATION: Resolution approving a Memorandum of Understanding with the Seattle Police Department to support Yakima Police investigations as part of the Internet Crimes Against Children Task Force with funding up to $8,500 for overtime, travel/training, equipment, and software necessary for this program. The funding comes via federal funding from the Department of Justice's Office of Juvenile Delinquency Prevention Grant. ITEM BUDGETED: N/A STRATEGIC PRIORITY 24-25: A Safe and Healthy Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: 2026 Resolution approving MOU with Seattle Police Department for ICAC Funding Support_Final.docx 26-00653 Yakima PD FY25 ICAC MOU.pdf Accepted Supplement 01 SPD Attachment A.pdf 41 RESOLUTION NO. R-2026- A RESOLUTION authorizing a Memorandum of Understanding with Seattle Police Department to support City of Yakima's Task Force work on Internet Crimes Against Children (ICAC). WHEREAS the Seattle Police Department is the Lead Agency for Washington State's Internet Crimes Against Children (ICAC) Task Force; and WHEREAS, the City of Yakima, is a member of the ICAC Task Force and requires funding to support its investigation and prosecution of ICAC crimes; and WHEREAS, the Seattle Police Department receives funding to support investigation and prosecution of ICAC crimes and wishes to share this funding with Task Force Members to further the mission of the Task Force; and WHEREAS, the City of Yakima wishes to continue work as part of the Task Force and accept funding to continue to support investigations and prosecutions relevant to ICAC crimes; and WHEREAS, the Seattle Police Department is able to provide up to $8,500 to the Yakima Police Department to cover overtime, travel/training, equipment, and software necessary for ICAC investigations in the City of Yakima via the Department of Justice's Office of Juvenile Justice Delinquency Prevention Grant; and WHEREAS, the City Council of the City of Yakima finds that it is in the best interests of the City and its residents to enter into the proposed MOU and accept funding as outlined therein, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the Memorandum of Understanding, attached hereto and incorporated herein by this reference, regarding funding and operation of the ICAC Task Force. ADOPTED BY THE CITY COUNCIL this 18th day of August, 2026. Matt Brown, Mayor ATTEST: Rosalinda Ibarra, CMC, City Clerk 1 42 SEATTLE MEMORANDUM OF UNDERSTANDING E 1 City of Yakima lll`, s Yakima Police Department / 200 South Third Street ',4 POLICE Yakima,WA 98901 THIS AGREEMENT is made and entered into by and between the City of Seattle Police Department, hereinafter referred to as "SPD" and City of Yakima. WHEREAS, The Seattle Police Department is the Lead Agency for Washington State's Internet Crimes Against Children (ICAC) Task Force; WHEREAS, City of Yakima, is a member of the ICAC Task Force and requires funding to support its investigation and prosecution of ICAC crimes; WHEREAS, The Seattle Police Department receives funding to support investigation and prosecution of ICAC crimes and wishes to share this funding with Task Force Members to further the mission of the Task Force; NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance of the scope of work contained herein, or as attached and made a part hereof, the parties hereto agree as follows: IT IS THEREFORE MUTUALLY AGREED THAT: This agreement is to support City of Yakima's ICAC overtime, travel/training, equipment, and software necessary for ICAC investigations. Written pre-approval from SPD is required before incurring expenses. In the event the MOU requires a change in scope or an increase in cost beyond the amount agreed to, the SPD and City of Yakima shall agree to any such changes in writing prior to the commencement of Services requiring the change in the scope or cost increase. TERM OF AGREEMENT This Agreement shall begin January 1, 2026 and terminates September 30, 2026. This agreement may be modified and continued, by amendment, for work beyond this date, by mutual agreement of the parties. PAYMENT SPD will pay City of Yakima for work covered in the Scope of Work for actual costs incurred by City of Yakima. The funding limit shall not exceed $8,500 and shall reflect the Parties' best estimate of the cost of work to be accomplished under this Agreement. SPD shall not be obligated for any expenditure in excess of the funding limit unless prior written authorization is received. Actual amounts reimbursed under this Agreement shall be based on actual costs incurred by City of Yakima. In no event, shall any Party be paid for costs that are not documented pursuant to the requirements of this Agreement. All requests for travel reimbursement will include receipts for all claimed travel expenses, with the exception of meals. The Recipient shall submit requests for reimbursement in accordance with the following restrictions: • Lodging expenses shall not exceed the federal lodging rates. • Travel expenses shall be the most economical rate available in Coach 26-00653 Page 1 of 3 43 • Meal expenses must be in accordance with the federal per diem rates. • Ground travel expenses, only as necessary • Parking expenses, only as necessary. SPD will pay City of Yakima pursuant to the following provisions, unless otherwise agreed in writing: 1. City of Yakima shall submit to SPD an invoice for Services performed no later than thirty (30) calendar days following the month in which the Services were performed. Invoice shall include a summary of total costs billed to date. Any request for payment for work performed prior to the issuance of a notice to begin work, or work billed later than ninety (90) calendar days after its completion shall not be eligible for payment. 2. Unless otherwise directed, City of Yakima shall submit invoices and appropriate supporting materials to: Seattle Police Department Attn: Fiscal Office PO Box 34986 Seattle, WA 98124-4986 spdap©seattle.gov 3. City of Yakima agrees to submit a final bill to SPD within thirty (30) calendar days after the end date of this Contract, and will label the invoice "FINAL BILL." 4. Funding Source: FEDERAL AWARD INFORMATION GRANT AWARD TITLE: 16.543 - FY24 Washington State ICAC Task Force Program (FY24 ICAC) FEDERAL AWARD ID# SUBRECIPIENT NAME FUNDS OBLIGATED FOR UEI NUMBER THIS AGREEMENT 15PJDP-24-GK-04213-MECP City of Yakima $10,000 FJNNX1XFJ9K3 FEDERAL AWARD DATE SUBAWARD PERIOD OF SUBAWARD PERIOD OF PERFORMANCE START DATE PERFORMANCE END DATE 12/23/2025 01/01/2026 09/30/2026 TOTAL GRANT AWARD SUBAWARD BUDGET PERIOD SUBAWARD BUDGET COMMITTED TO THIS ENTITY START DATE PERIOD END DATE $20,000 01/01/2026 09/30/2026 TOTAL FEDERAL FUNDS RESEARCH & DEVELOPMENT INDIRECT COST RATE OBLIGATED TO THIS ENTITY $20,000 N N FEDERAL AWARDING PASS-THROUGH PASS-THROUGH ENTITY AGENCY AWARDING OFFICIAL Seattle Police Department Sarah Smith DOJ/OJP/OJJDP (Seattle, City of) RGJ5CPK2YHK1 sarah.smith©seattle.gov AWARD PROJECT DESCRIPTION: The Seattle Police Department(SPD) has led the Washington (WA) Internet Crimes Against Children (ICAC)Task Force since 1998. SPD coordinates the proactive and reactive investigations of horrific crimes committed against children online. The WA ICAC Task Force currently has 152 affiliate agencies as partners in the fight against crimes against children online. The WA ICAC Task Force has successfully strengthened the state's regional investigative capacity and effectiveness. This funding will support travel and training costs for task force detectives and forensic examiners, sub-awards to affiliate agencies and the purchase of forensic software and required equipment. The WA ICAC Task Force members will support prevention and education assistance throughout the state about the unintended consequences of utilizing the internet, social media, and establishing healthy/appropriate relationships with people online using available information and tools through the National Center of Missing and Exploited Children's NetSmartz program and OJJDP's Online Child 26-00653 Page 2 of 3 44 Exploitation Prevention Initiative. The WA ICAC Task Force will continue its long-standing partnership with the Western and Eastern U.S.Attorney's Offices and their Project Safe Childhood Program, and it will collaborate and lead multijurisdictional investigations and prosecute ICAC cases, both proactively and reactively. Progress will be measured through monthly and semi-annual reports and other performance objectives as required by the Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention. INDEMNIFICATION AND HOLD HARMLESS City of Yakima shall defend, indemnify, and hold the City harmless from and against all claims, demands, losses, damages or costs, including but not limited to damages arising out of bodily injury or death to persons and damage to property, caused by or resulting from: • The sole negligence or willful misconduct of City of Yakima, its officials, officers, employees, and agents; • The concurrent negligence of City of Yakima, its officials, officers, employees, or agents but only to the extent of the negligence of City of Yakima, its officials, officers, employees, and agents; • The negligent performance of non-performance of the contract by City of Yakima; and Company waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless the City and its officials, agents, and employees. INSURANCE The City of Yakima agrees that it will maintain premises operations and vehicle liability insurance in force with coverages and limits of liability typically maintained by consultants performing work of a scope and nature similar to that called for under this Agreement, but in no event less than the coverages and/or limits required by Washington state law. Such insurance shall include "The City of Seattle" as an additional insured for primary and non-contributory limits of liability. Workers compensation insurance shall also be maintained if required by Washington state law. TERMINATION Either party may terminate this Agreement without recourse by the other party upon written notice to terminate. Notice of termination shall be given by the party terminating this Agreement to the other, not fewer than fifteen (15) business days prior to the effective date of termination. AGENCY CONTACTS Contact between the Parties regarding Agreement administration will be between the representatives of each Party or their designee as follows: City of Yakima Seattle Police Department Name: Casey Gillette Name: Kelly Crouch Phone: 509.573.8930 Phone: 206.386.9140 Email: casev.gillettenvakimawa.gov Email: Ka" fl ff. ..,i : t r_v; IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest day and year written below. CITY OF YAKIMA SEATTLE POLICE DEPARTMENT Victoria Baker Date Sarah Smith Date City Manager Chief Operating Officer Attachment A: OJJDP Federal Award Agreement—Supplemental 01 26-00653 Page 3 of 3 45 Department of Justice (DOJ) Office of Justice Programs Office of Juvenile Justice Delinquency Prevention Washington, D.C. 20531 Name and Address of Recipient: SEATTLE POLICE DEPARTMENT 610 5TH AVE City, State and Zip: SEATTLE, WA 98104 Recipient UEI: RGJ5CPK2YHK1 Project Title: Washington ICAC Task Award Number: 15PJDP-24-GK-04213-MECP Force Program Solicitation Title: OJJDP FY25 Internet Crimes Against Children (ICAC) Task Force Program — Invited To Apply Federal Award Amount: $723,551.00 'Federal Award Date: 12/23/25 Awarding Agency: Office of Justice Programs Office of Juvenile Justice Delinquency Prevention Award Type: Continuation Supplement Number: 01 Funding Instrument Type: CA Opportunity Category: C Assistance Listing: 16.543 - Missing Children's Assistance (Project Period Start Date: 10/1/24 Project Period End Date: 9/30/26 Budget Period Start Date: 10/1/24 'Budget Period End Date: 9/30/26 Project Description: The Seattle Police Department (SPD) has led the Washington (WA) Internet Crimes Against Children (ICAC) Task Force since 1998. SPD coordinates the proactive and reactive investigations of horrific crimes committed against children online. The WA ICAC Task Force currently has 152 affiliate agencies as partners in the fight against crimes against children online. The WA ICAC Task Force has successfully strengthened the state's regional investigative capacity and effectiveness. This funding will support travel and training costs for task force detectives and forensic examiners, sub-awards to affiliate agencies and the purchase of forensic software and required equipment. The WA ICAC Task Force members will support prevention and education assistance throughout the state about the unintended consequences of utilizing the internet, social media, and establishing healthy/appropriate relationships with people online using available information and tools through the National Center of Missing and Exploited Children's NetSmartz program and OJJDP's Online Child Exploitation Prevention Initiative. The WA ICAC Task Force will continue its long-standing partnership with the Western and Eastern U.S. Attorney's Offices and their Project Safe Childhood Program, and it will collaborate and lead multijurisdictional investigations and prosecute ICAC cases, both proactively and reactively. Progress will be measured through monthly and semi-annual reports and other performance objectives as required by the Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention. Award Letter December 23, 2025 Dear Melissa Cordeiro, On behalf of Attorney General Pamela Bondi, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by SEATTLE POLICE DEPARTMENT for an award under the funding opportunity entitled 2025 OJJDP FY25 Internet Crimes Against Children (ICAC) Task Force Program — Invited To Apply. The Page: 1 of 7 46 approved award amount is $723,551. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer(Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process. Congratulations, and we look forward to working with you. Maureen A. Henneberg Deputy Assistant Attorney General Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW). Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in the provision of services on the bases of age. Some recipients of DOJ financial assistance have additional obligations to comply with other applicable nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have related requirements regarding the development and implementation of equal employment opportunity programs. OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations. Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory manner. For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would Page: 2 of 7 47 like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o jp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts. Memorandum Regarding NEPA NEPA Letter Type OJP- Categorical Exclusion NEPA Letter National Environmental Policy Act (NEPA) record Solicitation Title: OJJDP FY 2025 Internet Crimes Against Children Task Force Program Award number: 15PJDP-24-GK-04213-MECP Date: 12/15/25 NEPA determination: Categorical Exclusion The ICAC Task Force Program furthers the Department of Justice's mission by helping state and local law enforcement agencies develop effective responses to online enticement of children by sexual predators, child exploitation, and child obscenity and child sexual abuse material cases. This program was developed in 1998 to assist state and local law enforcement agencies with acquiring the necessary knowledge, equipment, and personnel needed to prevent, interdict, and investigate offenses that constitute technology-facilitated crimes against children. The task forces provide forensic and investigative technical assistance to law enforcement and prosecutorial officials, and provide community education information to parents, educators, prosecutors, law enforcement, and others concerned with child victimization. The ICAC Task Force Program consists of 61 task forces, each led by a single law enforcement agency. Every state has at least one task force, with the more populated states having multiple task forces. Each lead agency receives an annual award from OJJDP and then serves as the primary entity responsible for improving the effectiveness and sustainability of their state or regional task force. None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third-party action: (1)New construction (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b)located within a 100-year flood plain, a wetland, or habitat for an endangered species (3) A renovation that will change the basic prior use of a facility or significantly change its size (4)Research and technology whose anticipated and future application could be expected to have an effect on the environment (5)Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories) Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would not meet the criteria for a categorical exclusion. Page: 3of7 48 Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. Questions about this determination may be directed to your grant manager Environmental Coordinator for the Office of Juvenile Justice and Delinquency Prevention. NEPA Coordinator First Name Middle Name Last Name Lou Ann no value Holland Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Recipient Information Recipient Name UEl RGJ5CPK2YHK1 Street 1 610 5TH AVE Street 2 City State/U.S. Territory SEATTLE Washington Zip/Postal Code Country 98104 United States County/Parish Province Award Details Federal Award Date Award Type 12/23/25 Continuation Award Number Supplement Number 15PJDP-24-GK-04213-MECP 01 Federal Award Amount Funding Instrument Type $723,551.00 CA Assistance Listing Assistance Listings Program Title Number 16.543 Missing Children's Assistance Page: 4of7 49 Statutory Authority Full-Year Continuing Appropriations Act, 2025 (P.L. 119-4, 139 Stat. 9, 40; see Pub. L. No. 118-42, 138 Stat. 25, 150) [X] /have read and understand the information presented in this section of the Federal Award Instrument. Project Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Solicitation Title Awarding Agency 2025 OJJDP FY25 Internet Crimes Against Children OJP (ICAC) Task Force Program — Invited To Apply Program Office Application Number OJJDP GRANT14547724 Grant Manager Name Phone Number E-mail Address Aquilah Munir 202-431-6972 Aquilah.Munir©usdoj.gov Project Title Washington ICAC Task Force Program Performance Period Start Date Performance Period End Date 10/01/2024 09/30/2026 Budget Period Start Date Budget Period End Date 10/01/2024 09/30/2026 Project Description The Seattle Police Department (SPD) has led the Washington (WA) Internet Crimes Against Children (ICAC) Task Force since 1998. SPD coordinates the proactive and reactive investigations of horrific crimes committed against children online. The WA ICAC Task Force currently has 152 affiliate agencies as partners in the fight against crimes against children online. The WA ICAC Task Force has successfully strengthened the state's regional investigative capacity and effectiveness. This funding will support travel and training costs for task force detectives and forensic examiners, sub-awards to affiliate agencies and the purchase of forensic software and required equipment. The WA ICAC Task Force members will support prevention and education assistance throughout the state about the unintended consequences of utilizing the internet, social media, and establishing healthy/appropriate relationships with people online using available information and tools through the National Center of Missing and Exploited Children's NetSmartz program and OJJDP's Online Child Exploitation Prevention Initiative. The WA ICAC Task Force will continue its long-standing partnership with the Western and Eastern U.S. Attorney's Offices and their Project Safe Childhood Program, and it will collaborate and lead multijurisdictional investigations and prosecute ICAC cases, both proactively and reactively. Progress will be measured through monthly and semi-annual reports and other performance objectives as required by the Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention. [X] /have read and understand the information presented in this section of the Federal Award Instrument. Page: 5of7 50 Financial Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. The recipient budget is currently under review. [X] /have read and understand the information presented in this section of the Federal Award Instrument. Award Conditions This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. [X] /have read and understand the information presented in this section of the Federal Award Instrument. Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812) or otherwise. Agency Approval Title of Approving Official Name of Approving Official Signed Date And Time Deputy Assistant Attorney General Maureen A. Henneberg 12/22/25 11:27 AM Authorized Representative [X] Declaration and Certification Entity Acceptance Page: 6of7 51 Title of Authorized Entity Official Grants & Contracts Unit Manager Name of Authorized Entity Official Melissa Cordeiro Signed Date And Time 1/9/2026 1:09 PM Page: 7 of 7 52