HomeMy WebLinkAbout08/03/2026 07.C. Resolution authorizing amend contract with Christensen Inc_fleet fuel card program and svcs 'V
S iii i'ii
i
t,'^gin.;k NT1V 1a c=
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.C.
For Meeting of: August 3, 2026
ITEM TITLE: Resolution authorizing an amendment to the City's current contract
with Christensen Inc. to add fleet fuel card program and services
(General Fund, Enterprise Fund)
SUBMITTED BY: Susan Knotts, Buyer II
*Rudy Silva, Purchasing Manager
SUMMARY EXPLANATION:
The resolution authorizes the execution of a contract amendment with Christensen Inc. to add fleet fuel
card services.
The City of Yakima Purchasing Division issued a Competitive Bid No. 12603J for the purchase and
delivery of bulk fuel on February 19, 2026. City Council approved the award to Christensen Inc. on April
7, 2026, and authorized the City Manager to execute the agreement. The contract was fully executed on
April 10, 2026.
The City currently utilizes 271 fuel cards to purchase fuel for City-owned vehicles used in the
performance of official City business. During 2025, approximately 128,137 gallons of fuel were
purchased using these fuel cards. Although the City has an established operational need for fleet fuel
card services, these purchases are not currently governed under a formal agreement with a fuel card
provider.
The existing agreement with Christensen Inc. for the purchase and delivery of bulk fuel includes a
provision allowing the City to expand the agreement to include any additional goods and services that
are customarily offered by the Contractor. The City and Christensen Inc. have mutually agreed to amend
the agreement to include Christensen's fleet card program and related services.
This amendment will formalize the City's existing fleet fuel card operations under the current
competitively procured fuel contract, ensuring appropriate contractual terms, oversight, and
accountability for fuel card purchases. Adding these services to the existing agreement will provide a
consolidated fuel purchasing solution while supporting responsible management of City fuel
expenditures.
Through Christensen's fleet card program, the City will continue to access wholesale fuel pricing through
Christensen's network, including CFN, Pac Pride, Voyager, NSF and AmeriFuel locations, as well as
participating retail fueling stations, truck stops, and other authorized fueling locations.
23
Fuel card purchases will continue to be charged to existing departmental operation budgets and will not
require additional budget authority.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: A Resilient Yakima
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Reso-Amend#2_12603J_Final.docx
Amendment#2 Final.docx
24
RESOLUTION NO. R-2026-
A RESOLUTION authorizing the City Manager to amend the City's current contract with
Christensen Inc. to add fleet fuel card program and services.
WHEREAS, the City posted and published notice on February 19, 2026, in the Yakima
Herald Republic, on the City's webpage, and nationally through Public Purchase that Bid No.
12603J was available for a competitive bid; and
WHEREAS, the City of Yakima Council approved the award of Bid 12603J during their
April 7, 2026, general meeting and authorized the City Manager to execute the contract, which
was signed on April 10, 2026; and
WHEREAS, the City has approximately 271 fuel cards and has purchased an estimated
128,137 gallons last year utilizing fuel cards; and
WHEREAS, the original agreement with Christensen Inc. includes a provision allowing the
City to expand the current contract to include any additional goods and services normally offered
by the Contractor; and
WHEREAS, both the City of Yakima and Christensen Inc. have agreed to exercise this
option to add Christensen's fleet fuel card program and services to the existing City Contract No.
2026-039 for fueling City-owned vehicles used for official City business; and
WHEREAS, the Scope of Work and available budget meet the needs and requirements
of the City of Yakima for this service, and,
WHEREAS, the City Council finds it is in the best interest of the City to amend the contract
for bulk purchase and delivery of fuels; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to amend City Contract 2026-039 for bulk
purchase and delivery of fuels between the City of Yakima and Christensen, Inc., to add
Christensen's fleet card program and services, attached hereto and incorporated herein by this
reference, to Bulk Purchase and Delivery of Fuels as described in the agreement.
ADOPTED BY THE CITY COUNCIL this 3rd day of August 2026.
Matt Brown, Mayor
ATTEST:
Rosalinda Ibarra, City Clerk
1
25
CONTRACT AMENDMENT NO. 2
BID CONTRACT: Bid 12603J Bulk Purchased and Delivery of Fuels
DESCRIPTION: Fleet Card Services
CONTRACTOR: Christensen, Inc.
AMENDMENT:
This is an amendment to City Contract 2026-039 (referred to as the "original agreement") between the City of Yakima, a
Washington municipal corporation (hereinafter the "City") and Christensen, Inc., a Washington corporation (hereinafter
"Vendor") and collectively, referred to as the "Parties."
WHEREAS, the original agreement allows the City to expand the current contract to include any other item(s)
normally offered by the Contractor; and
WHEREAS, the parties have agreed to amend the original agreement to include fleet card fueling services to the
original agreement; and
WHEREAS,the parties have agreed to the following compensation and billing terms applicable to the fleet fuel card
services; now, therefore
In consideration of the mutual covenants and promises contained herein, the Parties agree as follow:
1. The invoice and billing terms:
Fuel purchases will be invoiced every 15 Days (twice a month)with payment being due within 30 days.
2. Fleet fuel cards pricing structure:
• Wholesale sites: CFN, Pacific Pride, and Christensen shall follow the pricing structure below;
OPIS Rack pricing + freight + taxes + interchange*+ additive (winter months only) + margin ($0.14 to
$0.17).
*Interchange is the fee that CFN and Pacific Pride charge to pay the owners of the fuel site. Interchange
only applies to remote transactions, not to transactions at Christensen-owned sites.
• Retail sites: pricing will be as advertised, minus excise tax+ $1.20 out-of-network fee.
3. Except as modified herein, all terms of the Original Agreement and Amendment No. 1 shall continue in full force
and effect.
This amendment shall become effective once both parties have signed this Amendment.
DATED this day of , 2026.
26
CITY OF YAKIMA CHRISTENSEN, INC.
By: By:
Victoria Baker, City Manager
Print Name &Title
Date: Date:
ATTEST:
Rosalinda Ibarra, City Clerk
CITY CONTRACT NO: 2026-039 Amendment No. 2
RESOLUTION NO: R-2026-037
27