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HomeMy WebLinkAboutGeneral Code, LLC - Agmnt for Supplementation Services-eCode360GENERAL Yakima, VVashington aylor Kelly Sales -Support Specialist TKeily©generalcodec©m 585-701-0162 July 13, 2026 07/13/2026 Rosalinda Ibarra City Clerk City of Yakima 129 N 2nd Street Yakima, WA 98901 Dear Rosalinda, The enclosed Agreement provides for the continuation of codification services as provided by General Code, LLC® from August 1, 2026, to July 31, 2027. If you'd like to adjust these dates, just let me know and I can send you an updated copy. If the city would prefer a different term length, let me know and I can discuss our options with my team. If the terms outlined in this Agreement are acceptable, please have your signatory sign the last page and retum it to me. We will provide you with a fully executed copy for your records once we sign. We look forward to our continued work with Yakima and your office on this very important project. Thank you for your continued assistance. Very truly yours, Taylor Kelly Yakima, Washington August 1, 2026 - July 31, 2027 General Code snail continue to provide electronic updates, supplement services, and online hosting sei Yakima, "yVashinaton. Supplements General Code`s supplementation service includes, ho d codification of new ordinances, creation of files for a web -based code, publishing of supplements to the printed cede, and code archiving, The work en your supplement specifically focuses on the new legislation being incorporated with each supplement. For each supplement "1ve provide project manage lent, recordkeeping, processing, professional review of new legislation, and consult throughout the project. all -goal is to make the information easily accessible without altering n any way the meaning of what was originally adopted, As part of our process for new legislation, we will; Acknowledge receipt of ail materials leri'fy adoption of all legislation, including date of action by governing body Review legislation and distinguish between Code and non -Code material Update record of legislation received and its disposition (Disposition i istj Request any missing leglsla`tlon missing ;rages Determine proper placement of legislation ^rithirn Cade it pt se or ratili?e the adopted ilexible section n r;nbering system that allows for later changes Create/modify chapter, article and/or section titles Add his "orical annotations Add any necessary cross references include editorial notes to sections that require additional expianabon Correct any misspellings sothat searchability in eCode360 is not compromised term distinctive style for definitions. to ding the meaning of a p legislative integrity °sry e:iruwing ,the original rabies and graphics and, where necessary. ing the presentation so drat erne information contained therein is easily accessible standard internal section organizaui©nal Ihierarchy consistent with the rest of the Code standard style conventions consistent' with the rest of the te. ;.e., number citation, nonsubstantive grammar and punctuation, internal and statutory reference Confirm accuracy of internal references: correct as necessary and appropriate Confirm accuracy of statutory references; correct as necessary and appropriate Read and review for missing wording; internal conflicts Notify client of any issues and concerns noted and work together to determine appropriate resolution Update to Premium eCode360 eCade360 Premium ©nine Our eCode360 platform is designed specifically to house codified laws and municipal information. eCode360"s intuitive design, responsive navigation, and robust search functionality drive performance and user satisfaction, t tpie for Everyone eCode360 offers a user experience that's simple and intuitive. Our easy -to -use, uncluttered interface allows users to access, search and share Code sections with incredible speed and precision on desktop and mobile devices. It provides the power tc communicate information to everyone in your municipality like never before. 24/ 1365 Access and Security General ;ode supports your community through technologies that trains ormm your users` experience and empower your community to access, navigate and share your Code In exciting new ways. Our eCode360 platform was designed by our own in-house team of software engineers, experts who understand the importance and value of sty plifying how you access and use your Code, generating an impressive 71,000 users a day while boasting an ncredible uptime average of 99.9%. eCode360 is available 24/7. 366 days a year. eCode360 is hosted on Amazon Web Services (N. S)'s EC2, which has an uptime guarantee of 99,99%, Our servers are backed up using IT industry best practices. taking advantage of multiple redundancies and regions within AWS. In addition to a robust disaster recovery plan, we have taken steps to avoid disaster by building eCode360 from the ground up to be secure and scalable, The system is designed and engineered to minimize the possibility of intrusion and uses multiple leading -edge technologies to harden and secure the service. eCode360 is our proprietary ,platform and does not require any Folio installation or licenses. t iatnttertantce and Updates eCade360 is maintenance -free for cur users. General Code employs a team of software developers, web application developers and system administrators who maintain and update the platform to give you an intuitive and seamless experience with your Code_ Each time your Code is supplemented, General Code will automatically update your eCode360 to reflect any changes that were made to the Code, New Laws Custom Settings for Admin Users Easy and Flexible Searching Electronic Index Dynamic Table of Contents Email or Share Links Printing Bookmarking Searches Archive View "Sticky" Table Readers Translate eCode360 Search App Linked New Laws Public and Private Notes Multicode Search Download to Word Download to PDF New Laws Indicator Advanced Search Customizable Titles eAlert PubDocs Module Between regular Code supplements, General Code new legislation to your online Code Control the look of your eCade360 by selecting custom colors and accents. and uploading a custom banner or photo e po rily po PDF copies a Search by key words, phrases, section numbers and more A comprehensive list of key words and phrases to speed searching Users can find the information they need and see their current location with a table of contents that moves as users browse Email a fink to a specific Code section or share via soeial media friendly functionality and a variety of user options ices' to quickly return to sections of the Code permanent archive of your Code, updated eacrr supplement Table Treaders remain stationary as you scroll Users can view your Code in more than 100 additional languages Use your mobile device to search your Code ew legislation is posted, we will add links from the New section of e c the affected Code chapters or articles ,onallzed lurks and annotations within the C Search across multiple Codes by muntoipality, geo�g'raf pcpu'iaiien e find antple legislation or other Code content for zoning use legal cases l research Administralivo users c.an download Code text to a !Microsoft Word track changes tvtreri drafting ne-,,u legislation Pub is users can directly download Code text to a PDF document e government type or to edit 'flange indicators help users r entify sections or your Code t`lc" t have 'coda e d nnr nvide links to the new legislation Sea,Tch across the Code, Adr Navy Laws Pubic users can s nap to receive trrntification of changes in the Code ts, le,'t _a,t,s and Notes sing i and filtering system to qui;k,ty pinpoint the most relevant information can add customized titles and comments to your legislation in Post noon -Code documents along with your orri Supplementation Costs Suppiernent Service Editorial rate Index rate Graphics, maps, tables, diagrams (additional charge per page) Small Supplement charge — supplements under 10 pages Printed supplement pages PDF creation — supplemented pages only $2250 per page $7 00 per page $15,00 per change $100,00 per supplement $0.15 per impression $0.00 (new PDF-only pages charged at editorial rate) PDF creation — full code with supplement pages incorporated $75,00 per hour Shipping and handling Ongoing Service Costs eC Or 1 Code 60 Premium. rtenance at cost 5 The nnaar?tenance fee is an arfnual recurring fiat fee flat begins following the initial posting of eC©de360. T)nerefacre.. ave recommend that the city budget f; r this se ice aoh year. The fee covers annual licensing, web hosting. ph�stinp ;egisiat;on between regular Code supplements and the Puh©ocs Module, Please note that this does not iri ude`fhe cost for uodif dng r ew legislation. Above prices are valid for the first year of services, Thereafter fees may be increased annually consi tent itb the Prae Price index for Publishing industries,. published by Me U. S, Dept. of Labor, Authorization Agreement Yakima, Washington hereby agrees to the procedures set forth in the attached description of services dated July 13, 2026. Yakima, Washington hereby agrees to the procedures outlined above, and to General Code's Terms and Conditions, which are located here: ? errry Yakima, By: Title: Date: General Code, By: Title: VP of Client Solutions Witnessed by: Title: Date: 202.60 Witnessed by: La t 'C4A-e4- Title: Proposal Publishing Associate Date: Jul 14, 2626 Date. 7/14/2026 This document serves both as a proposal and as an agreement. To accept this proposal and delegate authority to General Code to administer the project, complete the form above, including authorized signatures, CITY CONTRACT N RESOLUTION NO' IPr