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HomeMy WebLinkAboutORD. NO. 2026-027 amend YMC 2.20.085_salariesORDINANCE NO. 2026-027 AN ORDINANCE amending the City of Yakima Municipal Code Section 2.20.085. WHEREAS, the City of Yakima has a travel and training administrative policy that outlines how travel and training costs are reimbursed and paid, taking into account financial efficiency and oversight; and WHEREAS, the City Council of the City of Yakima determines that it is in the best interests of the City and its residents to reference the City's administrative policy in the City Code to provide a consistent policy and amend Section 2.20.085 of the Yakima Municipal Code to do so; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 2.20.085: Reimbursement for expenditure, is hereby amended to read as follows. 2.20.086 Reimbursement for expenditure. In addition to the prescribed rates of pay and other allowances provided for in this chapter, officers and employees of the city shall be entitled to reimbursement for, or the benefit from, the following classes of official expenditures: 1. Officers and employees shall be entitled to reimbursement for expenses which may lawfully be incurred when they are required, with specific written approval of the city manager, to make necessary out-of-pocket expenditures within or without the city of a nature beyond those normally associated with the performance of the routine official duties of such individuals, for purposes which principally promote, develop or publicize the city's best interests. 2. In the event the city manager of the city of Yakima determines that in order to secure the services of any person not residing within the Yakima area as an employee of the city of Yakima, it is necessary to pay the cost of moving the household goods and personal effects of such person from his place of residence to the city of Yakima upon his appointment to city service, then payment of reasonable and necessary moving costs may be made from appropriate available maintenance and operation funds in the city's budget, upon the approval of the city manager. 3. The council finds that in selecting personnel to fill positions in the city of Yakima requiring special experience and training to qualify for such positions, it becomes necessary, in order to ensure selection of the most qualified applicant, that applicants for such positions be personally interviewed, and that in certain cases the expense to the city of sending members of boards, commissions and other officers of the city to various localities for the purpose of conducting such interviews exceeds the cost to the city govemment of providing that the interviews be had in the city of Yakima at the city's expenses and that the payment by the city of the necessary travel and subsistence expenses for a limited number of applicants to be brought to the city will result in a saving of expense to the city in the outlay of travel and subsistence expenses or in the time which would be lost by reason of regular officers or employees of the city conducting the interviews elsewhere. The council further finds that in such cases the payment by the city of the travel and subsistence expense of applicants requested to come to the city of Yakima for interview is a proper municipal expense and for a proper municipal purpose. 1 4. In order to make a proper determination of the facts in cases where authority is requested to bring in applicants for any position in the city of Yakima at the city's expense, the city manager is authorized to determine the facts, and, upon approval by the city manager, based upon a determination that the payment by the city of the expenses of bringing a limited number of applicants to the city of Yakima for interview is necessary to make possible the selection of the best available applicant for a position involving special skill and experience to properly discharge the duties thereof, and that the payment of the expense of bringing said applicants to the city is less than the expense and loss to the city in sending its officers, commissions or boards to conduct said interview elsewhere, and that funds for the payment of such expenses are lawfully available, payment therefor shall be considered as approval by the city council and shall be paid from the fund to which said expenses are properly chargeable. 5. Training and Education. a. Policy. The city council encourages the training and education of city officers and employees to the end that they may more effectively render services to the public in performing assigned duties or in preparing to assume higher responsibilities within the city service. b. Reimbursement. Officers and employees shall be entitled to payment and/or reimbursement for ordinary and reasonable expenses incurred in pursuing such training and education on compliance with Administrative Policy 1-1900: Travel and Reimbursement. 6. Professional Fees, Licenses, and Membership Dues. a, Management employees shall be entitled to direct payment by the city of Yakima or reimbursement to the employee, for professional fees, licenses and membership dues applicable to any such employee, in an amount approved by the city manager. b. Funds for this purpose must be lawfully available within the city's budget or by appropriation therein. (Ord. 2022-007 § 12, 2022; Ord. 2014-023 § 2 (part), 2014; Ord. 3403 § 4, 1991; Ord. 2302 §1, 1979; Ord. 2088 §1, 1977; Ord. 189 §1, 1976; Ord. 748, 1965; Ord. 208, 1960; Ord. 194 §9A, 1960). Section 2. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 7th day of July, 2026. ATTEST: dsalinda Ibarra, CfJIC, City Publication Date: July 11, 2026 Effective Date: August 10, 2026 2 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.N. For Meeting of: July 7, 2026 ITEM TITLE: Ordinance amending the City of Yakima Municipal Code Se 2.20.085 Salaries SUBMITTED BY: SUMMARY EXPLANATION: Lisa Garcia, Human Resources Director ion Section 2.20.085 of the Yakima Municipal Code currently outlines reimbursement for expenditures, including, but not limited to, expenditures for training and education. Separately, the City has an administrative policy associated with travel, training and reimbursements. That policy requires approval for training from department directors, division managers, and the City Manager, as well as how and when reimbursements are provided. The proposed ordinance would refer to the administrative policy which is more detailed than the current ordinance language. ITEM BUDGETED: No STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Pass Ordinance. ATTACHMENTS: Ord -Amending YMC 2.20.085_redline.pdf Ord -Amending YMC 2.20.085_Final.doc 100