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HomeMy WebLinkAboutR-2026-103 amend agmt with CWA Inc_Yakima-Ellensburg commuter svcsRESOLUTION NO. R-2026-103 A RESOLUTION authorizing the City Manager to amend the City's current contract with CWA, Inc. for Yakima -Ellensburg Commuter Services. WHEREAS, the City of Yakima received grant funding from the Washington State Department of Transportation (WSDOT) and partnership funds from the City of Selah, City of Ellensburg and Central Washington University for the Yakima -Ellensburg Commuter Services; and WHEREAS, the City of Yakima currently has contract. No. 2023-124 with CWA to provide Yakima -Ellensburg Commuter Services; and WHEREAS, both the City of Yakima and CWA have agreed to exercise the option to renew the existing contract for a second two-year term from July 1, 2025, through June 30, 2027, per City Contract No. 2023-124 and Amendment No. 1; and WHEREAS, the compensation for the second year of the new two-year term, from July 1, 2026, through June 30, 2027, will have a 4% increase taking the hourly rate from $164.65 to $171.24, and a fuel surcharge of 50% of the fuel cost over the base fuel price of $4.80 a gallon; and WHEREAS, the new rate was negotiated with the Contractor, and a cost/price analysis was completed to determine that the rate was fair and reasonable; and WHEREAS, the Scope of Work and available budget meet the needs and requirements of the City of Yakima for this service, and, WHEREAS, the City Council finds it is in the best interest of the City and its Residents to amend the contract providing Yakima -Ellensburg Commuter Services; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a contract amendment for the following year, July 1, 2026 through June 30, 2027, in the estimated amount of seven hundred eighty-six thousand, three hundred thirty-four dollars ($786,334) plus a fuel surcharge for the second year of the two-year extension attached hereto and incorporated herein by this reference to provide Yakima -Ellensburg Commuter Services as described in the Agreement. ADOPTED BY THE CITY COUNCIL this 7th day of July 2026. ATTEST: a, CMC, City Cle Matt Brown, Mayor Ame drrtent No. 2 of Contract No. 2023-124 Y- kima-Ellensburg Commuter Service This AGREEMENT is an amendment to City Contract 2023-124 ("original agreement') between the City of Yakima, a Washington municipal corporation (hereinafter the "City") and CWA, Inc., a Washington corporation, D/B/A Airporter Shuttle (hereinafter "Contractor") and collectively, referred to as the "Partie .." This agreement shall be effective upon the date of the last signature. WHEREAS, the year of the two-year ter No. 1, therefore, s have agreed to the following compensation terms for the second he existing contract per the original agreement with Amendment In consideration of the p •mises contained herein, the Parties agree as follows: 1. Notwithstandi g the terms of the original agreement and Amendment No. 1, it shall now expire at 11:59 p.m. on June 30, 2027, without any further notice required by either party u less either party expresses their intent to extend the original contract. for the final t o-year term as outlined in City Contract 2023-124. 2. During the se and year of the two-year extension period, from July 1, 2026 — June 30, 2027, the ompensation will increase as follows: Hourl rate will increase by 4from to © $164.65,in Amendment No. 1, to $171.4. A fuel i surcharge of 50% of the monthly average fuel cost over the base fuel price f $4.80 a gallon may be applied to the monthly invoice for the miles drive (approximately 616 miles daily) in providing this service. If the avera e monthly fuel cost is less than $4.80 a gallon, there will be no fuel lurch rge. Any fuel surcharge must be listed as a separate line item on the invoice. See Exhibit A for the method used to calculate fuel surcharge. Except as modified herein, all terms of the Original Agreement and Amendment No. 1, shall continue in full force and effect. City of Y ; ma ctoria Baker, Date: Amendment to City Contract 2023-124 12 Man ger CWA Inc. By: Richard Johnson, President Date: ,°�� Ame dment No. 2 of Contract No. 2023-124 EXHIBIT A Fuel Surcharge Calc lation Method The following method wil be used to calculate the fuel surcharge: Contractor will take his a erage fuel price per gallon for the month and subtract the base fuel price of $4.80, then multi • ly the difference by the number of miles driven (approximately 12,320 miles a month during pe * k season) in the same month providing this service, then divide that total in half. The resultin , amount may be charged to the City as a fuel surcharge. (Average price per gallo - $4.80) x miles + 2 Fuel surcharge calculati•n shall be rounded to the nearest cent. Example: Base fuel price is $4.80 • er gallon Average monthly fuel pri e per gallon is $5.443. Miles driven for the mont is 12,320 $5.443 - $4.80 = $0.643 12,320 = $7,921.76 + 2 = $3,960.88 Contractor shall provide • upporting documentation with each invoice, including monthly fuel purchase records, Includ ng but not limited to invoices, receipts, and other documents if requested by the City, s cient to support the surcharge. Amendment to City Contract 2023-124 12 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.J. For Meeting of: July 7, 2026 ITEM TITLE: Resolution authorizing an amendment to the City's current contract with CWA. Inc. for Yakima -Ellensburg Commuter Services (Enterprise Fund) SUBMITTED BY: Susan Knotts, Buyer II, Purchasing Scott Schafter, Public Works Director *Jim Hogenson, Transit Manager SUMMARY EXPLANATION: The Purchasing Division publicly solicited through the RFP process the Yakima -Ellensburg Commuter Services, RFP 12321P, for Yakima Transit. This contract, City Contract. No. 2023-124, commenced on August 1, 2023, and shall terminate on June 30, 2027. Yakima Transit has received grant money along with contributions from its partners, the City of Selah, the City of Ellensburg, and Central Washington University, for this service. Yakima Transit, its partners and the current contract provider CWA, inc. had agreed to exercise the option to renew the existing for the current two-year contract term from July 1, 2025, through June 30, 2027. The compensation for the second year of this two-year term, from July 1, 2026, through June 30, 2027, will have a 4% increase taking the vehicle revenue hourly rate from $164.65 to $171.24 and include a fuel surcharge of 50°/0 of the fuel cost over the base fuel price of $4.80 a gallon. The new rate was negotiated with the Contractor and the estimated cost for the second year of the two- year term is $836,886.84 plus the fuel surcharge. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima. RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Reso-Amend#2_Yak-EburgCommuter_Finai.docx Amend##2_Yak-EburgCommuter Final.docx 78