HomeMy WebLinkAbout07/07/2026 07.K. Resolution agmt with JUB Engineers_contract mgmt svcs_runway rehab crosswind runway proj :4V
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.K.
For Meeting of: July 7, 2026
ITEM TITLE: Resolution authorizing a contract with J.U.B. Engineers, to perform
contract management services for Runway Rehabilitation of
Crosswind Runway 4-22, Yakima Air Terminal - McAllister Field
(FAA/PFCs)
SUBMITTED BY: Christopher Hopkins, Director of Yakima Air-Terminal
SUMMARY EXPLANATION:
A resolution authorizing the City Manager to execute a contract with J.U.B. Engineers, to perform
Contract management services for Runway Rehabilitation of Crosswind Runway 4-22, Yakima Air
Terminal - McAllister Field.
Contract amount $236,480.00
The Federal Aviation Administration (FAA) has approved the grant for project Contract management
Services.
No City General Revenue funds are being used in this project.
• AIG Grant 063 - $529,104.00
• AIP Grant 064 - $2,628,660.00
• FAA share of project— 95%
• Total project cost- $3,323,962.70
• Source of local funds— Passenger Facility Charges (PFC's) $166,198.70
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: An Engaged Yakima
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Resolution_J UB_Runway_4_22_Construction_Management_Award
J-U-B_YKM_RWY-4-22 ASG_TaskOrder2026-3_JUBSigned.pdf
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RESOLUTION NO. R-2026-
A RESOLUTION authorizing the City Manager to execute an agreement between J-U-B
Engineers, Inc. and the City of Yakima for Runway 4/22 Construction
Management Services for the Yakima Air Terminal — McAllister Field.
WHEREAS, the City owns and operates the Yakima Air Terminal-McAllister Field in
accordance with applicable Federal, State, and Local regulations; and
WHEREAS, the City desires to rehabilitate the legacy crosswind runway 4/22 (Project);
and
WHEREAS, the City and J-U-B ENGINEERS, INC. (JUB) are parties to that certain
professional services agreement dated on or about February 24, 2023 (Contract) to provide for
engineering services for the Project; and
WHEREAS, this agreement is a supplement to the Contract and details tasks to be
completed by JUB for the Project; and
WHEREAS, the City Council finds and determines that approval of such agreement is in
the best interests of residents of the City of Yakima; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute and administer the agreement between
J-U-B Engineers, Inc. and the City of Yakima for Runway 4/22 Construction Management
Services a copy of which is attached hereto as Exhibit "A" and incorporated herein by this
reference.
ADOPTED BY THE CITY COUNCIL this 7th day of July, 2026.
Matt Brown, Mayor
ATTEST:
Rosalinda Ibarra, CMC, City Clerk
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(J-U B
J.U.B ENGINEERS,INC.
J-U-B ENGINEERS, Inc.
TASK ORDER NO. 2026-3
AGREEMENT FOR PROFESSIONAL SERVICES — (FAA FORMAT)
Attachment 1 —Scope of Services, Basis of Fee, and Schedule
THIS SUPPLEMENTAL ENGINEERING AGREEMENT is made as of the day of 2026,
by and between City of Yakima, 129 N. Second Street, Yakima, WA 98901, hereinafter referred to as the
CLIENT, and J-U-B ENGINEERS, Inc., 999 W. Riverside Ave., Suite 700, Spokane, WA 99201, hereinafter
referred to as J-U-B. These services are a supplement to J-U-B's existing Agreement for Professional
Services for this project made on the 24th day of February 2023, by and between the CLIENT and J-U-B.
All other TERMS AND CONDITIONS of said agreement remain in full force and effect.
PROJECT NAME: Runway 4/22 Rehabilitation Construction
AIRPORT NAME: Yakima Air Terminal —McAllister Field
CLIENT: City of Yakima
A.I.P. NUMBER: 3-53-0089-063-2026
J-U-B PROJECT NUMBER: RP-26-00356
CLIENT PROJECT NUMBER:
The referenced Agreement for Professional Services executed between J-U-B ENGINEERS, Inc. (J-U-B)
and the CLIENT is amended and supplemented to include the following provisions regarding the Scope of
Services, Basis of Fee, and/or Schedule:
PART 1 -PROJECT UNDERSTANDING
FAA AIP 3-53-0089-063-2026 included the Project Formulation, Construction and Project Closeout
Engineering Services for the following Items:
• Rehabilitate Runway 4/22 Pavement. This will include mill and overlay of existing pavement
measuring approximately 3,835-ft x 150-ft(excluding 150-ft width of Runway 9/27 pavement at
runway intersection), crack filling, paving fabric, and re-striping of pavement markings.
PART 2 -BASIS OF FEE
A. CLIENT shall pay J-U-B for the identified Services in PART 1 as follows:
1. Project Formulation and Closeout Phase. The CLIENT shall compensate J-U-B on the basis
of a lump sum amount of Twenty Five Thousand Nine Hundred Seventeen Dollars and Fifty Five
Cents ($25,917.55). See Attachment 1 B for a detailed cost breakdown.
2. Construction Phase
a.The CLIENT shall compensate J-U-B for the Bidding and Construction Phase, on a Cost-
Plus-Fixed-Fee basis. The CLIENT shall reimburse J-U-B for the following items:
i. Payroll Cost: Actual salaries paid J-U-B's employees, without markup, for the time
such employees are directly used on work necessary to fulfill the terms of this
AGREEMENT. At the request of the CLIENT, a list of names of personnel actually
working on this project and their salaries shall be submitted prior to the start of work on
the project and shall be updated as needed to reflect any reasonable salary increases,
promotions and other payroll adjustments during the course of this work.
ii. Payroll Additives: Additives representing the employee benefits based on payroll cost
shall be computed as a percentage of the payroll cost above. For the purposes of this
AGREEMENT, that additive shall be 64.08 percent of the payroll cost based on existing
audits, cost data, and other information mutually agreed to by both parties. This factor is
J-U-B Agreement for Professional Services
Attachment 1A—Detailed Scope of Work Page 1
84
subject to adjustment by the parties based on audits occurring during the life of this
AGREEMENT. Independently prepared cost data shall be submitted, at the request of the
CLIENT, at intervals not less than every 18 months to support the payroll additives for
this AGREEMENT.
iii. General and Administrative Overhead Cost: These overhead costs shall be in
accordance with Federal requirements contained in the 41 CFR 1-15. These costs shall
be computed at 117.52% percent of the payroll costs above. This percentage may be
adjusted by the parties based on audits occurring during the life of this AGREEMENT.
Independently prepared cost data shall be submitted, at the request of the CLIENT, at
intervals not less than every 18 months to support the General and Administrative
Overhead for this AGREEMENT.
iv. Direct Cost and Out-of-Pocket Cost: These costs shall be directly related to this
project and determined in accordance with Federal requirements contained in 41 CFR 1-
15.
v. Fixed Fee: The Fixed Fee for performance completed under this task shall be
Eighteen Thousand Seven Hundred Seventy Two Dollars and Thirty Five Cents
($18,772.35). Should there be a change in the scope of work under this AGREEMENT;
the fixed fee shall be negotiated with an appropriate adjustment for change in the scope
of work. Additional fixed fees, as approved as a portion of Supplemental Engineering
Agreements, shall be in addition to the above agreed upon amount. FAA participation in
those costs is conditioned on their approval of the increased costs.
b. Total estimate for Construction Phase, including fixed fee, for the work under this
AGREEMENT shall not exceed Two Hundred Ten Thousand Five Hundred Sixty Two Dollars
and Forty Five Cents ($210,562.45). This maximum amount is subject to adjustment in the
event of any approved increases in scope of service as approved by the CLIENT and the FAA
and documented by approved Authorization for Additional Services.
3.Total Project Fees. Total fees as outlined above are Two Hundred Thirty Six Thousand Four
Hundred Eighty Dollars ($236,480.00). See Attachment 1 B for a detailed fee breakdown.
PART 3 -SCHEDULE OF SERVICES
J-U-B will perform all services according to the following schedule:
June 16th 2026 to June 30th, 2027
This Agreement shall be in effect from June 16th 2026 to June 30th, 2027. In the event the services
described shall not be completed during the term of this Agreement, the Agreement shall be amended.
This schedule shall be equitably adjusted as the PROJECT progresses, allowing for changes in scope,
character or size of the PROJECT requested by the CLIENT or for delays or other causes beyond J-U-B's
control.
PART 4 -SCOPE OF SERVICES BY J-U-B
J-U-B's Services under this Agreement are limited to the following tasks. Any other items necessary to plan
and implement the project, including but not limited to those specifically listed in PART 3, are the
responsibility of CLIENT.
A. Task 010: Project Formulation Phase
1. Assist the CLIENT with Project Scope development and formulation. J-U-B will prepare a Scope
of Services narrative and detailed description of all work tasks for CLIENT and FAA review and
approval. Discuss review comments and revise accordingly.
2. Prepare a listing of work tasks in a spreadsheet with person-hours, hourly rates, expenses, and
costs based on the Scope of Services. This spreadsheet will be used for both J-U-B and the
J-U-B Agreement for Professional Services
Attachment 1A—Detailed Scope of Work Page 2
85
Independent Fee estimate. J-U-B shall prepare a detailed cost proposal on the spreadsheet, based
on estimates of work to accomplish the Scope of Services.
3. Provide the CLIENT and the Independent Fee Estimator (IFE) with a blank person-hour
spreadsheet, Scope of Services, Project Layout Map, and overall project estimate.
4. Prepare an Agreement for Professional Services for submittal and review by the CLIENT and FAA,
including the FAA Professional Service Agreement Checklist. The Agreement shall be
comprehensive in description of services and responsibilities of all contract parties.
5. Assist CLIENT with preparation and submittal of a FAA Grant Application for Federal Assistance
for the project, including estimated project costs, drawings, and a schedule for FAA submittal prior
to beginning of the project.
6. Assist CLIENT in the submittal of FAA Sponsor Certifications. These include the "Selection of
Consultants", "Project Plans and Specifications", "Drug Free Workplace", "Equipment/Construction
Contracts","Disclosure Regarding Potential Conflicts"and"Construction Project Final Acceptance".
7. Provide the following services related to Federal Disadvantaged Business Enterprise requirements
(DBE).
a. Redevelop sponsors DBE Program Plan in accordance with the Disadvantaged Business
Enterprise (DBE) Program triggered by the Interim Final Rule dated October 3, 2025 and
submit to FAA Civil Rights for review and approval.
b. Analyze opportunities for Disadvantaged Business Enterprise (DBE) participation during
construction and assist CLIENT in preparing a three-year goal for the ACIP projects.
Coordinate CLIENT DBE Goal Advertisements for the new three-year goal on the CLIENT's
website for a minimum of 30 days. Finalize and submit new three-year goal to FAA Civil Rights
office, notify FAA ADO in writing once goal has been submitted.
8. Prepare and submit four (8) FAA Quarterly Performance Reports and two (2) Fiscal Year End
Financial FAA 271 and 425 forms throughout the project.
9. Attend three (3) meetings with the Airport and/or City Council during the project in order to keep
Airport personnel and management abreast of the progress of the projects. Discussions will include
project phasing, budget and schedule updates. These meetings are anticipated to include one in
person meeting in the City of Yakima and two virtual meeting.
10. Assist CLIENT in preparation and processing of monthly Request for Reimbursement (RFR) by
submitting data as described. It is anticipated that the CLIENT will prepare and process ten (10)
monthly sets of RFR `packages' for this project. J-U-B will provide documentation of costs for the
CLIENT's use in performing the Request for Reimbursements including consultant invoices,
reimbursement spreadsheet and Standard Form 271.
B. Subtask 020: Construction Phase
1. Prepare and distribute Notice of Award, Construction Agreement and other contract documents.
Review Construction Agreement, bonds and insurance documents submitted by Contractor, and
assist CLIENT and Contractor in processing documents for the project.
2. Coordinate with FAA and the CLIENT throughout the award process. Submit bid documentation
including copies of all executed contract documents as required by the FAA.
3. Provide pre-construction coordination; prepare a detailed Pre-Construction Conference agenda
and displays; conduct a Pre-Construction Conference on behalf of the CLIENT and prepare and
issue minutes of the Pre-Construction Conference; include FAA items in conference agenda. It is
anticipated that J-U-B will conduct this meeting at the Airport.
4. Review the Contractor's Work Schedule and verify that it is consistent with the requirements of the
Contract Documents. Coordinate construction activity schedule with CLIENT and Airport
operations.
J-U-B Agreement for Professional Services
Attachment 1A—Detailed Scope of Work Page 3
86
5. Review submitted shop drawings, Contractor Safety and Security Plan, Quality Control Plan and
all submittals required by the Contract Documents. Comment and return all submittals to
Contractor for their use and/or revisions and resubmittal.
6. Construction staking shall be provided by the contractor as part of the construction contract.
J-U-B will provide benchmarks and horizontal control points for the contractor's use. Prior to start
of construction, J-U-B survey crew will provide survey check to confirm control still has not be
altered prior.
7. Prepare a Construction Management Plan in accordance with FAA guidelines. Incorporate
Contractor's Quality Control Plan information into the plan. Submit document to the FAA and
CLIENT for review.
8. Organize and conduct weekly construction meetings with CLIENT, Contractor and others as
appropriate. The Resident Project Representative will hold these meetings on the construction site.
9. Provide one full-time project representative to monitor and document construction activities as
appropriate. It is anticipated that J-U-B will provide a Resident Project Representative for a period
of 31 working days at 12 hours per day plus 4 hours a week for drive time and 3 nights per week
of lodging accommodations. A second Resident Project Representative is also anticipated to be
provided during paving operations which is estimated to last 3 weeks, or 15 working days. In
addition, the Project Manager will visit the site once a week or 8 total visits for 3 hours each visit
plus 6 hours of drive time to provide construction review.
10. Provide office administration support and assistance to the Resident Project Representative with
the Project Manager or Office Administration as field activities may require.
11. J-U-B shall receive and review the Contractor's monthly requests for payment. J-U-B shall
determine whether the amount requested reflects the progress of the Contractor's work and is in
accordance with the contract for construction.
12. Monitor and coordinate Contractor Quality Control Testing Program pursuant to current FAA
specifications for Quality Control and Quality Assurance. It is anticipated that J-U-B will monitor
and test for Quality Assurance testing on asphalt placement only, through the use of a
subconsultant. Fees for the Geotechnical Testing Firm Subconsultant shall be reflected in the
"Subconsultant" line below.
13. The pavement contract on this project is expected to exceed $500,000; as such a Quality Control
(QC)/Quality Assurance (QA)Workshop shall be conducted by the ENGINEER in accordance with
the latest version of AC 150/5370-12. This workshop is anticipated to be held virtually.
14. Assist CLIENT with review of Contractor Wage and EEO documentation review. Conduct Wage
interviews with Contractor personnel as required.
15. Coordinate with CLIENT and FAA throughout the construction process. Submit required
construction documentation, including weekly activity report forms, mix designs, change orders,
etc. Coordinate with CLIENT and FAA verbally concerning change orders, as required.
16. Prepare Contract Change Order/Supplemental Agreements in accordance with FAA Order
5100.38D-Appendix U. Conduct services associated with evaluation, negotiation, and preparation
and processing of Contract Change Orders or Supplemental Agreements. Cost estimate is based
on the production of two Change Orders.
17. Conduct final and substantial completion inspections. Produce substantial and final completion
inspection certificates and field review and documentation of"punch list" items.
18. Prepare Record drawings of"As Constructed" revisions to Design and Construction Drawings for
project improvements as provided by the contractor. Provide CLIENT and FAA with copies of
Record Drawings and one electronic copy to be submitted to the FAA as required. Provide CLIENT
with one set of prints of Record Drawings.
J-U-B Agreement for Professional Services
Attachment 1A—Detailed Scope of Work Page 4
87
C. Subtask 030: Project Closeout Phase
1. Prepare the final project report and close-out documents according to FAA requirements and
submit to CLIENT and FAA.
2. Prepare an Airport Layout Plan Set (ALP) Revision to document updated runway classification. A
draft copy of the revised ALP will be submitted to the FAA and CLIENT for review. Upon review
and comment changes, copies with be distributed to the FAA and CLIENT for signatures.
3. Report Disadvantaged Business Enterprise (DBE) project participation to FAA dbE-Connect
including all calculations and background information for review and approval.
4. Assist and coordinate with independent auditors in locating appropriate documents for performing
A-133 annual audit. In addition to finding appropriate project files, answer questions as required.
5. Provide assistance to the CLIENT in assessing, costing, and updating the five-year Capital
Improvement Plan for submittal to State Division of Aeronautics.
PART 5 -ASSUMPTIONS AND EXCEPTIONS
• Design was completed under a separate project.
• A Safety Risk Management (SRM) Panel was scoped under a separate contract for design. No additional work
related to SRM or Safety Management Systems(SMS)Plans are anticipated to be required under this scope of work.
• No AGIS or any other field survey is required for this project.
• No FAA reimbursable agreement is required for this project.
CLIENT: CITY OF YAKIMA J-U-B: J-U-B ENGINEERS, Inc.
Digitally signed by Toby J.epler
Toby J. epler En eToby J viler, Se o=J-J B
Engineers,ou=Aviation Services Group,
em ail=tepler@jub.com
Date:2026.06.10 07:34:06-06'00'
Name: Name: Toby Epler, P.E
Title: Title: Aviation Services Group Manager
For internal J-U-B use only:
PROJECT LOCATION (STATE): Washington
TYPE OF WORK: City
R&D: No
GROUP: Airport
PROJECT DESCRIPTION(S):
• Airport (A05)
• Construction Management (C15)
J-U-B Agreement for Professional Services
Attachment 1A—Detailed Scope of Work Page 5
88