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HomeMy WebLinkAboutR-2026-091 accept change order 2_Ascent Foundation_expanding water wastewater underserved commRESOLUTION NO. R-2026-091 A RESOLUTION accepting Change Order No. 2 to City Contract 2025-074 with Ascent Foundation & More LLC for Project AC2750/SC2605 Expanding Water and Wastewater Access to Underserved Communities. WHEREAS, City Yakima (City) selected Ascent Foundation & More LLC as the contractor for Expanding Water and Wastewater Access to Underserved Communities Project AC2750/SC2605 as approved through Resolution 2025-078; and WHEREAS, additional work was required of Ascent Foundation & More LLC which included over -excavation beyond original limits, place quarry spalls to establish stable subgrade foundation, and reconcile quantity increases and decreases to represent revied contract amount; and WHEREAS, the total cost of Change Order No. 2 is $403,944.38 with an increase of fifteen and a half working days to the contract term; and WHEREAS, City water and wastewater capital funds will be used to pay for the change; and WHEREAS, the City finds that it is in the best interest of the City o f Yakima and its residents to approve the City Manager's execution of Change Order No. 2; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached Change Order No. 2 with Ascent Foundation & More LLC for additional work associated with Project AC2570/SC2605 Expanding Water and Wastewater Access to Underserved Communities in the amount of four hundred and three thousand nine hundred and forty-four and thirty-eight cents ($403,944.38) with an increase of fifteen and one half (15.5) working days. A true and correct copy of the Change Order is attached hereto and fully incorporated herein. ADOPTED BY THE CITY COUNCIL this 16th day of June, 2026. ATTEST: pKIM,q +Mk* f SEAL! ► o alinda Ibarra, C C, ity Cler'`i'riivG Matt Brown, Mayor Specifications, Special Provisions, and City of Yakima Standard Plans. The contract fi City of Yakima Raka,'r,dog Wake, ar d 4' ,A. Access ucs;Dn«�" .vsms4r�a Cr r Number: C6v AC-2570/SC-2605 - HLA 2213 Contractor: Address: City, State, Zip; Ascent Foundation and More, LLC 106 N. Peoh Ave., Suite C Cle Elum, WA 98922 Change Order Change Order Number: Change Order Date: Contract Number: Contract Date: 02 April 29, 2026 AC-257W5C-2605 May 7, 2025 nge Order work, materials, and daeasurements shall be in accordance vrittT provisions of the WSDOT Standard xi as follows. Description of Work: Over -excavation beyond original limits, place quarry spells to estabtsh stable subgrade foundation, import and place crushed surfacing base course in trench section limits. Reconcile quantity increases and decreases to represent revised Contract amount. Verbal Approval Date: March 9, 2026 Construction Requirer7rents: Work associated with this Change Order was performed as outlined by the Contract specifications, incorporated City of Yakima Standards, and WSDOT Standard Specifications. Measurement and Payment: Work associated with Change Order 2 was tracked utilizing the Force Account provisions of the Contract and Unit Price Bid Items: See attached Exhibit for Change Order breakdown. Change Order Total: $403,944:38 Not valid unt l slydned by Huth ilae Approving Authority and C Signature ro the Cr ntrectrir s`ndicated agreement herewith, including any adjustment on the Contract Sum or Contract Time. The original Contract Sum was ".......................... Net change by previous Change Orders The Contract Sum prior to this Change Order $ The Contract Sum will be: 8 Increased G7 Decreased 0 Unchanged by this Change Order $ The New Contract Sum including this Change Order will be .., The Contract Time will be: 0 Increased 0 Decreased ❑ Unchanged by 15.5 , working days The New Contract Time will be '193.5working days T General Manager 5/12//2Q _.... Based ue DOT r,., s7n-Gui aevTeed Appv Prcyecl t:ngirter ecomrrrended Cipltatty s+ciNeo 6y Benjamin A Armen Cult. 2026,PJ5. 9 4 141 24-07CC, City of Yakima -CS[ icm ale= Approv;;-d 'fictuna O Contractor Copies to: ❑ Region ❑ Construction Administrator G OSC Accounting ❑ City Engineering 2,206,003.41 224,665.31 2,430,668,72 403,944,38 2,834,613.10 CITY CONTRACT NO°1-01-6-Or I4 50wThON N©: uu zccxirxissp�r HLA CHANGE ORDER NO. 2 DATE: April 29, 2026 CONTRACTING AGENCY: City of Yakima PROJECT NAME: Expanding Water and CITY PROJECT NO.: AC-25701SC-2605 BCR PROJECT NO.: R24P00579 HLA PROJECT NO.: 22133 CONTRACTOR: Ascent Foundation and More. LLC. r Access to Underserved Communities THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT: Original Contract Price (including Applicable Sales Tax): 2,206,003.41 Current Contract Price Adjusted by Previous Change Order(s) Including Applicable Sales Tax; Change in Contract Price Due to this Change Order (Including Applicable Sales Tax):. 2,430,668,72 403,944,38 Adjusted Contract Price Including this Change Order (Including Applicable Sales Tax): Original Contract Working Days: 2,834,613,10 160 Current Contract Working Days Adjusted by Non -Working Days and/or Previous Change Order(s): 178 Change in Contract Working Days due to this Change Order: .Revised Contract Working Days: 15.50 193,50 ITEM NO Minor Change DESCRIPTION SCHEDULE A • WASTE -WA UNIT QTY R SYSTEMPROVE FA Est UNIT PRICE NTS CHANGE AIv1OUNT $ 28,163,47 $ 28,163.47 Crushed Surfacing Base Course TON 22.6 38.00 858, 80 7 Crushed Surfacing Top Course TON HMA CI. 1/2-Inch PG 64H-28 TON -4.4 45,00 $ 128.73 10 Shoring or Extra Excavation LF B96 133.00 17,121.09 2,00 $ 1,792.00 CHANGE ORDER NO. 2 ©ATE; April 29, 2026 CONTRACTING AGENCY, City of Yakima PROJECT NAME: Expanding Water and Wastewater Access to Underserved Communities CITY PROJECT NO: AC-2570/SC-2605 BOR PROJECT NO.:. R24P00579 HLA PROJECT NO.: 22133 CONTRACTOR Ascent Foundation and More, LLC. 11 Select Backfill, as Directed CY 368 50,00 $ 15,400.00 12 PVC Sanitary Sewer Pipe 8 In, Diem. LF -11 86.00 (946,00) 13 PVC Sanitary Sewer Pipe 4 In. Diem. LF 334 18,370.00 14 C900 PVC Sanitary Sewer Pipe 8 tn. Diarn. LF 37.00 $ 12,210.00 Sewer Cleanout EA 17 Controlled Density Fill CY-199.67 Equitable Adjustment LS 56 Haul and Place Quarry Spells in Unsuitable Areas FA 350,00 $ 2,800.00 197.00 (39,334.99) 28,289.04 $ 135.594.09 $ 135,594.09 59 Additional Project Temporary Traffic Control DAY 18 60.00 $ 1,050.00 CHANGE ORDER 2 SCH. A SUBTOTAL. 224,199.50 CHANGE ORDER 2 SCH. A SALES TAX - 8.5% $ 19,056.96 CHANGE ORDER 2 SCH. A TOTAL 243,256.46 CHEDU :E B V'ttATER 'STEIIt1 IMPROVE 18 Minor Change FA ( 4,712.03) $ (14,712.03) 23 Crushed Surfacing Base Course 25 hed Surfacing Top Course MA Cl. 1/2-Inch PG 64H-28 TON 234.5 TON i -15 48.00 80. $ 11,256,00 (1,200.00) TON 65.3 155,00 26 cr Extra Excavation LF -65 (97,50) 45 CHANGE ORDER NO. 2 DATE: April 29, 2026 CONTRACTING AGENCY: City of Yakima PROJECT NAME* Expanding Water and Wastewater Access to Underserved Corn CITY PROJECT NO.: AC-2570/SC-2605 BOR PROJECT NO.: R24P00579 HLA PROJECT NO.: 22133 CONTRACTOR: Ascent Foundation and More, LLC. u 27 Select Backfill, as Directed 28 D.I. Pipe for Water Main 8 In, Diam, CY 29 D.I. Pipe for Water Main 6 In. Diam, LF 34 Service Stub 3/4 In. Diam. EA 55 l rtuitable AdiustrrentLS 36 Minor Change 40 Unclassified Excavation, Inc, Haul 41 Crushed Surfacing Base Course 42 Crushed Surfacing Top Course 43 MA CI. 1/2-Inch PG 64H-28 Adjust Manhole 'Adjust Valve Box -223 64.00 $ (14,272,00) 94.00 $ (3,854.00) 150.00 $ 300.00 1,200,00 $ 9,500.00 11,001.30 27,777.94 DAY 10 $ 60.00 $ 600.00 FA Est. CY 2,061.40 I TON TON 28.2 -i 5.44 (9,009.42) 46.00 39.00 41.00 128.00 -2 $ 1,200.0 EA -5 $ 600.0 36,521.21 $ (9,009.42);l 94,824.40 7,845.80 1,155,20 ( 7'6 12) $ (2,400,00) (3,000.00) HLA CHANGE ORDER NO. 2 DATE: April 29, 2026 CONTRACTING AGENCY: City of Yakima PROJECT NAME: Expanding Water and Wastewater Access to Underserved Comnwnitie CITY PROJECT Na: AC-2570fSC-2605 BOR PROJECT NO.: R24P00579 HLA PROJECT NO.: 22133 CONTRACTOR: Ascent Foundation and 0 e C. 47 Cement Conc. Sidewalk 6-Inch Thick 48 Adjust Monument Case and Cover SY EA -11.28 58 Haul and Place Quarry Spalls in Unsuitable Areas FA Est, Additional Project Temporary Traffic Control DAY 200.00 800.00 28, 346, 54 5.5 60.00 (2,256.00) $ (800.00) $ 28,346,54 330,00 CHANGE ORDER 2 SCH. C TOTAL $ 113,062,40 52 Apprentices hip Penalty CHl E"0'A PRENWIC SHI ltLIZAI ON CALC 8,000.0 CHANGE ORDER 2 SCH. D TOTAL( $ 8,000,it0 CHANGE ORDER 2, SCH. A, B, C AND D TOTAL t $ 403,944.38 HLA CHANGE ORDER NO. 2 DATE: April 29, 2026 CONTRACTING AGENCY: City of Yakima PROJECT NAME. Expanding Water and Wastewater Access to Underserved Commu CITY PROJECT NO.: AC-25701SC-2605 BOR PROJECT NO.: R24P00579 e ItLA PROJECT NO.: 22133 CONTRACTOR: Ascent Foundation and More, LLC. Change Order 2 is being executed to compensate the Contractor for additional efforts encountered during construction related to unsuitable native material. Due to the presence of unsuitable material encountered both above and below the pipe zone for the new sewer and water installations, additional measures were required to complete the work in accordance with the project. specifications and industry standards. The native soils within this area did not provide adequate support or stability for proper pipe installation and road restoration, necessitating corrective actions to achieve a suitable foundation and ensure the long-term performance and integrity of the utility, These conditions required over -excavation beyond the original limits, extending to a depth of approximately three (3) feet below the contract pipe zone limits, Following over -excavation, quarry spells were placed to establish a stable subgrade foundation. Subsequently, all excavated material deemed unsuitable was removed from the contract trench section limits and replaced with imported crushed surfacing base course. This material was placed and compacted in accordance with project requirements to provide uniform support throughout the trench backfill. These measures were necessary to mitigate the impacts of the unsuitable subsurface conditions and to ensure that the installed pipelines meet the required structural and performance criteria outlined in the contract documents. Additional efforts related to the unforseen site conditions resulted in additional Contract time and Project Temporary Traffic Control to complete the work, The Contractor is being granted additional Project Temporary Traffic Control for the eighteen (18) Contract days added in Change Order 01 and fifteen and a half (15,5) Contract days added in Change Order 02, Additional Project Temporary Traffic Control payment is being added to each applicable schedule based on Work performed. Change Order 2 also reconciles Contract under and overruns for existing bid items to represent actual project costs for work completed. ITEM TITLE: SUBMITTED BY: SUMMARY EXPLANATION: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.L. For Meeting of: June 16, 2026 Resolution accepting Change Order #2 with Ascent Foundation and More, LLC for the Expanding Water and Wastewater Access to Underserved Communities. Project 2570/2605 Scott Schafer - Public Works Director Mike Price - Wastewater Manager *Daniel Tiliano - Water/Irrigation Manager Accepting changer order #2 will allow work from the contractor to be completed as follows: excavation beyond original limits, place quarry spells to establish stable subgrade foundation, and reconcile quantity increases and decreases to represent revied contract amount ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: R-2026-XXX Ascent CO2.docx 1855001.pdf 119