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HomeMy WebLinkAboutR-2026-037 award bid 12603J & agmt w Christensen Inc_purchase bulk fuels and incidentalsRESOLUTION NO. R-2026-037 A RESOLUTION awarding Bid 12603J and authorizing an agreement with Christensen, Inc., for purchase and delivery of bulk fuels and incidentals. WHEREAS, the City posted and published notice on February 19, 2026, in the Yakima Herald Republic, on the City's webpage, and nationally through Public Purchase that Bid No. 12603J was available for competitive bid; and WHEREAS, Bids were due March 12, 2026, at 2:00 p.m.; bids that were were publicly opened in City Council Chambers in Yakima, Washington; and e y received WHEREAS, the following Bids were received, as evidenced by the attached Bid Tabulation Form; and WHEREAS, all responsive Bids were sent to the Public Works, Equipment Rental Division for Recommendation of Award; and WHEREAS, Christensen, Inc., was the lowest responsive Bid received from a responsible Bidder; the Equipment Rental Division recommends the Contract Award be issued to Christensen, Inc., and that the City Manager execute the Contract; and WHEREAS, the Scope of Work and available budget meet the needs and requirements of the City of Yakima for this procurement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Bid is hereby awarded, and the City Manager is hereby authorized to execute the Contract with Christensen, Inc., attached hereto and incorporated herein by this reference, in the estimated annual amount of $2,004,000.00, for the procurement of bulk fuel, Diesel Exhaust Fluid, and incidentals. ADOPTED BY THE CITY COUNCIL this 7th day of April, 2026. AIIEST: osalinda Ibarra, CMC, City C ,t p, K 110,q lir MP. SEAL AWARDING Tabulation - 12603J Project: Bulk Purchase and Delivery of fuels, "As Needed" Diesel Exhaust Fluid (DEF), and Incidentals Bid Opening: 3/12/2026 Project No.: 12603J Contract Term: 1-Year with Possible Four 1-Year Renewals Department: Multiple City/County AWARD AND REASON THEREFORE I recommend award to of Schedules I, II, IV, V, VI, VIII to Christensen Inc. due to their bid being the overall low bid from a responsible bidder„ No. 1 2 3 4 5 6 7 8 � 3 26 '2oa& Y1vR / DATE SCHEDULE I Rack Moses Lake, WA Pasco, WA Seattle, WA Spokane, WA Tacoma, WA Portland, OR OPIS Fuel Type Average 2/19/26 Approved: City Manager Date Contract Term: 4/17/2026-4/16/2031 The price evaluation was based off Schedule II. Unleaded Ethanol 10% and Schedule V. Red Dyed Ultra Low Sulfuf Distillate Unleaded N/A Mid N/A Premium 3.5887 Unleaded 3.6292 Mid Premium N/A. N/A Unleaded 3.6096 Mid Premium Unleaded N/A N/A N/A Mid N/A Premium 3.7365 Unleaded 3.8496. Mid 4.0094 Premium 4.4574 Unleaded 3.2242 Mid N/A Premium N/A Additives, (If not already added into the price above) Bidder Comments: +/- P Full Load -0.0781 Vendor Name Vendor Name Christensen Inc. Coleman Oil Company LLC. Unleaded Clear rice Differential 1/2 Load -0.0581 2,500 Gallons or Less 0.0199 Per Gallon:. Total Full Load 3.5315 Price Per 1/2 Load 3.5515 Gallon 2,500 OPTS Gallons Average or Less 2/19l26 3.3252 3.6295 3.6096 3.8496 4.0094 4.4574 Unleaded Clear + Muttiplie Full 1/2 Load Load 0.0800 0.1000 0.1500 0.1700 0.1500 0.1700 0.1500 0.1700 r Total Price Per Gallon OPIS Gallons Full 1/2 Load Gallons 00 Average or Less Load 2119l26 or Less N/A N/A 3.5706 3.6292 N/A N/A Full Load 0.0980 0.0900 0.1600 3.4052 3.4252 3.4852 3..6003 0.1230 3.6896 3.7096 3.7696 3.6096 0.3000 3.9996 4.0196 4.1496 0.3000 4.1594 4.1794 4.3094 N/A N/A N/A N/A N/A 303 0.1.320 496 3.99370.1320 4.0094 0.3000 4.6074 4.6274 4.7574 4.4388 0.1320 _, 4.44574 N/A N/A N/A Vendor Name Connell Oil Company Unleaded Clear + Multiplier 2,500 1/2 Load Gallons or Less 0.1180 0.1100 0.1430 0.1520 0.1520 0.1520 0.1980 0.1900 0.2230 0.2320 0.2320 0.2320 Per Gallon: Per Gallon: Total Full Load 3.6686 3.7192 3.7233 3.7326 4.0123 3.9816 4,1257 4.1414 4,5708 4.5894 Price Per Galion 2,500 1/2 Load Gallons or Less 3,6886 3.7686 3.7392 3.8192 3.7433 3.8233 3.7526 3.8326 3.9823 4.0623 4.0016 4.0816 4.1457 4,2257 4.1614 4.2414 4.5908 4,.6708 4.6094 4.6894 $0.0000 Figures in red are what the Vendor had list in their bid reponse, the amount below in is the corrected figure. BUSINESS OF THE CITY COUNCIL. YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.C. For Meeting of: April 7, 2026 ITEM TITLE: Resolution awarding Bid 12603J and authorizing an agreement with Christensen, Inc. for purchase and delivery of bulk fuels and incidentals (General Fund) SUBMITTED BY: Susan Knotts, Buyer II, Purchasing Rudy Silva, Purchasing Manager 'Kerry Jones, Fleet and Facilities Manager SUMMARY EXPLANATION: City of Yakima Purchasing Division issued a combined City/County solicitation for fuel and incidentals on February 19, 2026. Combining the City and County solicitation provides higher quantities and ultimately better pricing. The solicitation was advertised in the Yakima Herald Republic, on the City's website and nationally through Public Purchase.com, Purchasing e-procurement system. Bid submittals were due March 12, 2026, at 2:00 PM and were publicly opened in the Yakima Council Chambers. Bids were received from five different vendors: Christensen, Inc., Coleman Oil Company, LLC., Connell Oil Company, KBT Distributing, LLC., and Pinnacle Petroleum. Following opening, all submittals were reviewed for responsiveness and risk assessment was performed. All bids were reviewed by the following. City of Yakima: Susan Knotts, Buyer II, Rudy Silva, Purchasing Manager, Kerry Jones, Fleet and Facilities Manager, Matt Kruger, Equipment Rental, Melissa Franke, Automotive Storekeeper. Yakima County: Raudel Iniguez, Purchasing Manger, and Jason Alvord, Equipment Rental and Revolving Fund Manager. A price analysis was completed based on the most frequently purchased fuel type and typical delivery load size. Based on the responsive review, risk assessment and price evaluation, it is the consensus of Purchasing and Equipment Rental that awarding the contract to Christensen, Inc. is in the best interest of the City of Yakima. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Memo of award - 12603J [0001].docx Reso_Award_12603J.docx Price Analysis-12603J.docx 21 Tab_AWAR©ING_Signed_12603J_.pdf CoY Agreement signed 12603J.pdf Addenduml.pdf 22