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Home My WebLink About2017-012 Budget Amendment and AppropriationsAN ORDINANCE ORDINANCE NO. 2017-012 amending the 2017 budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2017 for various purposes described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule contain Unappropriated Fund Balances available for appropriation and expenditures during 2017 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2017 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2017, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 18th day of April, 2017. ATTEST: Sonya, Claar Tee, City Clt'rk ;. First Reading: April 4, 2017 Publication Date: April 21, 2017 Effective Date: April 21, 2017 City of Yakima Appropriation Schedule Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOTAL DESCRIPTION GENERAL FUND 001 6523500 Revenues 001 8954902 Net General Fund STREETS Revenues 141 8954910 $ 90,000 $ 90,000 Utility Customer Service Furniture and Equipment $ 90,000 $ 90,000 Customer Service Interfund Charge $ 300,000 $ 300,000 Street Cleaning Services interfund Charge NEIGHBORHOOD DEVELOPMENT FUND 124 2414820 $ 300,987 CDBG Single Family Housing Rehabilitation Program 124 2414820 $ 1,700,782 HOME Single Family New Construction 124 2414820 $ 657,728 $ 2,659,497 HOME CHDO Revenues 124 8953102 $ 300,987 CDBG Program- Prior Years 124 8953104 $ 2,358,510 $ 2,659,497 HOME Program -Prior Years Net Neighborhood Development $ CAPITOL THEATRE CONST 322 2706500 $ 142,000 $ 142,000 Construction Project -Stage Lighting PARKS CAPITAL 331 5436300 $ 12,500 Henry Beauchamps Center -Rooftop HVAC 331 5436500 $ 182,000 $ 194,500 Gardner Park Restroom LAW & JUSTICE CAPITAL FUND 303 3016420 $ 132,000 Jail Security Renovation, Improvements 333 3013503 $ 8,600 $ 140,600 Ammunition REET 342 7146200 $ 19,500 $ 19,500 City Hall Elevator - Consulting CONVENTION CENTER CAPITAL 370 2796450 $ 27,000 $ 27,000 Electronic Readerboard PROJECT RESERVE 392 6526450 $ 115,000 $ 115,000 UMS project carryforward, Data migration STORMWATER 441 7464898 $ 300,000 $ 300,000 Street Cleaning Services tle 4/14/2017 Page 1 of 2 City of Yakima Appropriation Schedule Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOTAL DESCRIPTION TRANSIT CAPITAL 464 4516470 REFUSE 471 4724100 $ 260,000 $ 260,000 Gillig busses carryforward $ 55,000 $ 55,000 Recycling Planning Project Revenues 471 89542XX $ 55,000 $ 55,000 State Department of Ecology recycling planning grant Net Refuse Fund $ WASTEWATER 472 7394800 $ 79,000 Equipment 473 7266300 $ 9,800 Heating Units 473 7314732 $ 17,000 Biosolids Services 473 7313112 $ 9,100 $ 114,900 Sludge Grinder EQUIPMENT RENTAL 551 5526450 552 5526440 552 5526450 ENVIRONMENTAL 555 5614991 PUBLIC WORKS 560 4933193 $ 17,000 Replace Vehicle $ 101,000 Cab for Refuse Bin Hauler, Ford F250 4WD $ 6,600 $ 124,600 Single Axle Trailer $ 17,000 $ 17,000 PW Facilities Environmental System $ 21,500 $ 21,500 PW Fencing and Doors Grand Total -Expenditures $ 4,281,097 Grand Total -Revenues $ 3,104,497 Net All City $ 1,176,600 tle 4/14/2017 Page 2 of 2 Projected Fund Balance (as of 04/04/17) General Fund Parks and Recreation Street & Traffic Operations General Government Subtotal Operating/Enterprise Funds Capital Funds G.O. Bond Redemption Funds Utility Revenue Bond Redemption Funds Employee Benefit Reserves Operating Reserves Trust and Agency Funds Total General Fund Parks and Recreation Street & Traffic Operations General Government Subtotal Operating/Enterprise Funds Capital Funds G.O. Bond Redemption Funds Utility Revenue Bond Redemption Funds Employee Benefit Reserves Operating Reserves Trust and Agency Funds Total 2016 Preliminary Beginning Balance Revenue $ 5,867,373 $ 62,883,935 535,902 5,170,146 749,551 5,352948 7,152,826 73,407,029 Ending Expenditure Balance 19,471,763 71,442,134 34,692,989 28,649,459 266,684 4,767,931 2,019,341 2,129,054 3,939,462 14,052,211 769,884 3,748,370 647,731 684,353 $ 68,960,680 $ 198,880;541 $ 62,231,693 5,421,860 5,600,888 73,254,441 69,729,903 25,278,277 4,786,293 2,129,054 13,852,553 3,476,621 576,546 $ 193,083,688 % of Exp $ 6,519,615 10.5% 284,188 5.2% 501,611 9.0% 7,305,414 10.0% 21,183,994 38,064,171 248,322 2,019,341 4,139,120 1,041,633 755,538 $ 74,757,533 30.4% 150.6% 5.2% 94.8% 29.9% 30.0% 131.0% 38.7% 2017 Budget with Amendment 1 Beginning Ending Balance Revenue Expenditure Balance $ 6,519,615 $ 65,177,882 $ 65,418,043 $ 6,279,454 284,188 5,547,225 5,583,642 247,771 501,611 7,883,540 7,518,427 866,724 7,305,414 78,608,647 78,520,112 7,393,949 % of Exp 9.6% 4.4% 11.5% 9.4% 21,183,994 76,376,142 78,008,811 19,551,325 25.1% 38,064,171 40,734,953 57,545,235 21,253,889 36.9% 248,322 4,779,045 4,775,260 252,107 5.3% 2,019,341 2,126,855 2,127,754 2,018,442 94.9% 4,139,120 15,192,660 15,217,837 4,113,943 27.0% 1,041,633 4,078,528 3,913,381 1,206,780 30.8% 755,538 676,000 667,000 764,538 114.6% $ 74,757,533 $ 222,572,830 $ 240,775,390 $ 56,554,973 23.5% C:\Users\tlewis\Documents\Budget 201712017 Budget Amendment 1 Fund Balance Chart BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 6.1. For Meeting of: April 18, 2017 ITEM TITLE: Ordinance amending the 2017 Budget (Second Reading) SUBMITTED BY: Tara Lewis, Interim Director of Finance & Budget SUMMARY EXPLANATION: Attached is an Ordinance amending the 2017 Budget to provide appropriations for the following: • encumbrances outstanding at the close of the 2016 fiscal year • previously unbudgeted grant awards • additional interfund service charges for street cleaning services to be paid by the Stormwater Operations fund. Encumbrances represent orders for goods or services included in the 2016 budget that were authorized but that were not received or performed by the end of the year. As a result, appropriations from the 2016 Budget are required to be carried forward to amend the 2017 Budget to accommodate payment for these goods and services in 2017. This appropriation for prior year encumbrances is an annual year-end accounting requirement. This amendment also includes additional interfund services charges to be paid to the Streets Fund from Stormwater Operations. The Municipal Research and Services Center (MRSC) recognizes the practice of funding a city's entire street cleaning budget by the Stormwater fund. This Amendment to the 2017 Budget increases the interfund charges to fully support the City's street cleaning budget from the Stormwater fund. The 2017 expenditure budget will be increased for 2016 encumbrances (carry forwards), additional grants and interfund services as follows: General Fund (revenue and expenditure) Neighborhood Development (HUD Grants — revenue and expenditure) Parks Capital Law & Justice Capital Stormwater Operations Transit Capital All other funds $ 90,000 $ 2,659,497 $ 194,500 $ 140,600 $ 300,000 $ 260,000 $ 636,500 2 Some of the above appropriations will be funded by additional revenue. The General fund appropriation will be funded by interfund charges to the utilities and the Neighborhood Development appropriations will be funded by HUD grant carryforwards from 2016. Details of the Encumbrances and additional interfund service charges to be appropriated as well as any offsetting revenue are set forth the attached Schedule. The impact of this budget amendment on projected 2017 fund balances is summarized in the Fund Balances attachment. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Pass Ordinance after the second reading at the April 18, 2017 meeting. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date 121 2017 Budget Amendment 1 Ordnance 3/2212017 0 2017 Budget ndment 1 Schedule 4!4/2017 0 2017 Budget Amendment 1 Fund Balances 3/30/2017 Type Ordinance Exhibit Exhibit