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HomeMy WebLinkAboutR-2026-025 agmt with Yakima Herald for legal advertisingRESOLUTION NO. R-2026-025 A RESOLUTION approving an annual agreement with the Yakima Herald -Republic for legal advertising services. WHEREAS, Chapter 1.75 YMC provides for the annual bid and execution of an agreement for legal newspaper services for the City of Yakima (City), unless there is only one qualifying legal newspaper of general circulation within the City as set forth in YMC 1.75.050; and WHEREAS, the Yakima Herald -Republic is the only legal newspaper of general circulation within the City of Yakima certified by the Clerk of Yakima County; and WHEREAS, the City Council finds and determines that the proposal provided by the Yakima Herald -Republic for legal newspaper services is an appropriate service proposed by a qualified provider; and WHEREAS, in order to secure the continuation of legal newspaper services, the Agreement attached hereto and incorporated herein by this reference, by and between the City of Yakima and the Yakima Herald -Republic, the City finds and determines that approval of such Agreement is in the best interests of residents of the City and will promote the general health, safety and welfare; therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. The Agreement for legal newspaper services attached hereto and incorporated herein, by and between the City of Yakima and the Yakima Herald -Republic, is hereby approved; and Section 2. The City Manager's execution and administration of the Agreement approved in Section 1 above is hereby approved as and from the date of execution thereof; now, therefore, ADOPTED BY THE CITY COUNCIL this 171h day of February, 2026. ATTEST: :¢. Matt Brown, Mayor alinda Ibarra, C LEGAL ADVERTISING CONTRACT THIS CONTRACT, executed this 17'h day of February, 2026, by and between the City of Yakima, Washington, a municipal corporation, hereinafter called the City, and the Yakima Herald -Republic, hereinafter called the Publisher pursuant to the terms and conditions herein. WITNESSETH: WHEREAS, pursuant to Chapter 1.75 of the City of Yakima Municipal Code, if only one newspaper is posted as a legal newspaper by the clerk of the Yakima County Superior Court and is published within and having circulation within the City of Yakima, the City Council may award the legal advertising contract without calling for bids; and WHEREAS, the Yakima Herald -Republic is the only newspaper posted as a legal newspaper with a general circulation within the City of Yakima; and WHEREAS, the Yakima Herald -Republic proposes as follows: 8.3 point sans serif type with 8.4 point leading set on an 10 pica line width in conformance with the attached sample, with paragraphs to be indented two spaces, at the rate of $1.95 per line for the first insertion and $1.85 per line for each subsequent insertion of a particular advertisement or notice; and WHEREAS, the City is required to publish a number of legal notices and the Yakima Herald -Republic is able to publish those legal notices as outlined in this Agreement; NOW, THEREFORE, The City and the Publisher hereby agree as follows: 1. The City does hereby incorporate the recitals above as if fully incorporated herein and accepts the aforesaid proposal of the Publisher. The City agrees to pay the Publisher for the required printing and publishing of City ordinances, resolutions, legal notices and other legal advertising required by law to be published by the City commencing on the third Tuesday of February, 2026 and ending the third Monday of February, 2027, in the amount of $1.95 per line for the first insertion and $1.85 per line for each subsequent insertion of a particular advertisement or notice. 2. The Publisher agrees: a. To perform all such printing and publishing in accordance with the aforesaid proposal and at the aforesaid price, with all notices to be printed in a common location in a newspaper which satisfies the specifications and requirements of Chapter 1.75 of the City of Yakima Municipal Code. b. That all legal advertising shall be printed as promptly as mechanically possible following the placing of the order therefore, consistent with dates specified on printing orders requiring printing on a specific date or dates; provided, publications resulting from City Council meetings shall be published during the same calendar week as that during which the City Council meeting is held. 1 c. The Publisher shall republish advertisements in the next issue of the newspaper at no charge to the City when directed to do so by the City Clerk because of a misprint, omission or other error by the Publisher deemed by the City Clerk to require republication. d. In the event the City advertising is published in a weekly newspaper, the day of publication of which is changed during the term of this contract, the Publisher shall give written notice of such change to the Yakima City Clerk not less than two weeks prior to the change in the publication day. e. The Publisher shall furnish to the City an affidavit of publication of each legal advertisement immediately following the final printing thereof, which affidavit shall include the full text of the advertisement as printed and the date or dates of publication, which affidavit shall be signed by a responsible and authorized representative of the Publisher with the signature acknowledged by a notary public. 3. In the event the published advertisements contain cumulative misprints, omissions, or other errors deemed by the City Council to be sufficient cause for termination of this contract, the City reserves the right to so terminate this contract and arrange for publication of the City's legal advertising with some other legal newspaper for the balance of the term of this contract. The City shall give notice to the Publisher of the consideration by the City Council of termination of this contract in sufficient time to allow the Publisher to appear before and to be heard by the City Council prior to the effective date of any such termination. 4. The name of the newspaper in which the City legal advertising is to be printed is: Yakima Herald -Republic, which newspaper is published daily, with physical printing and space for legal notices on Tuesdays, Thursdays, and Saturdays. If the name of the newspaper changes, the newspaper is sold or assigned to a third party, or the newspaper ceases to be published daily, Publisher shall immediately inform the City and the City may terminate this Agreement immediately at the City's sole discretion. Executed the day and year first above written. ATTEST: SEAL kfNC3 i CITY OF YA I' .1NASHINGT©N Victoria = ' r; City flanacer City Contract No. 1-026 ` Resolution No. R-2026-°ZS YAKIMA HERALD -REPUBLIC By 2 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.1. For Meeting of: February 17, 2026 ITEM TITLE: Resolution approving an agreement with the Yakima Herald -Republic for legal advertising services SUBMITTED BY: Rosalinda Ibarra, City Clerk SUMMARY EXPLANATION: Pursuant to Yakima Municipal Code Chapter 1.75, the City Council shall award the contract for legal advertising annually on the third Tuesday in February. The Yakima Herald -Republic is the only legal newspaper of general circulation within the City of Yakima as posted by the Clerk of the Yakima County Superior Court; therefore, in order to secure the continuation of legal newspaper services, the attached agreement is being proposed. The City finds and determines that approval of the agreement is in the best interests of residents and will promote the general health, safety and welfare. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: An Engaged Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution_YHR legal advertising services Contract_2026 Legal Advertising