HomeMy WebLinkAboutR-2025-182 Resolution authorizing a contract amendment with Transportation Demand Management LLC for senior tours transportation services for the Harman CenterRESOLUTION NO, R-2025-182
A RESOLUTION authorizing a contract amendment with Transportation Demand
Management LLC for senior tours transportation services.
WHEREAS, the City of Yakima (City) and Transportation Demand Management LLC
have previously entered into a contract for senior tours transportation services on December 9,
2020, City Contract Number 2020-213, Resolution Number R-2020-145; and
WHEREAS, the current contract with Transportation Demand Management LLC is set to
expire on December 9, 2025; and
WHEREAS, a formal Request for Proposal (RFP) process was completed by the City,
with an RFP submittal due date of November 6, 2025 with no RFP submittals received; and
WHEREAS, Transportation Demand Management LLC has agreed to a contract
extension for one year, or until an award under a new RFP process has been completed;
allowing the Harman Center to continue uninterrupted services for the 2026 tour schedule; and
WHEREAS, the parties wish to amend the contract pursuant to Section 3 of the initial
contract as follows; Contract No. 2020-213 is in effect until the sooner of: 5:00 p.m. on
December 9, 2026, or upon the effective date of any new contract between the City and any
vendor for senior tours transportation services, unless terminated sooner by either party in
accordance with the terms of the Contract; and
WHEREAS, the estimated cost of this amendment is $49,926 which will be funded by
the participants of the senior trips with no General Funds utilized; and
WHEREAS, a new RFP will be completed and awarded prior to the expiration date of
the contract amendment, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a Contract Amendment with
Transportation Demand Management LLC, for senior tours transportation services, attached
hereto and incorporated herein by this reference.
ADOPTED BY THE CITY COUNCIL this 9h day of December, 2025,
Patricia Byers/ Mayor
AfIEST:
Rosalinda Ibarra, City Clerk
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
FOR SENIOR TOURS TRANSPORTATION SERVICES
Whereas, the City of Yakima and Transportation Demand Management, LLC. have
previously entered into a contract for senior tours transportation services on December 9, 2020,
City Contract Number 2020-213, resolution number R-2020-145; and
Whereas, City Contract 2020-213 is set to expire on December 9, 2025; and
Whereas, the parties wish to amend the contract to allow for an additional one-year
extension, or until a new contract for senior tours transportation services is awarded to any
vendor; whichever comes first; and
Now, Therefore, City and Transportation Demand Management agree to amend Section
3 of the Agreement to read as follows:
3. Contract Term
Contract No. 2020-213 is in effect until the sooner of: 5:00 p.m. on December 9,
2026, or upon the effective date of any new contract between the City of Yakima
and any vendor for senior tours transportation services, unless terminated sooner
by either party in accordance with the terms of the Contract.
Except as expressly modified herein, all other terms and conditions of the above-
referenced Contract No. 2020-213 between the City of Yakima and Transportation Demand
Management, LLC shall remain in full force and effect.
This amendment shall become effective once authorized signatories of both
Transportation Demand Management, and the City of Yakima have signed this Amendment.
TRANSPORTATION DEMAND MANAGEMENT, LLC
B
ctoria Baker, City 11�"inag
Date:
Rc alinda Ibarra, City Clerk
City contract no.2o25-2oq
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Harman Center 2026 Bus Quotes
DATE TRIP
LOCATION
Approx time
Pass count
Bus Quote
Quote #
FEBRUARY
19th
NW Flower & Garden
SEATTLE
9am-7pm
30
$1,820.00
23rd
Leap year in Leavenworth
LEAVENWORTH
7am-6pm
30
$1,640.00
26th
Sewing Expo
PUYAUUP
7am-6pm
30
$1,982.00
MARCH
17th
St. Paddy's day Cruise
RICHLAND
8am-4pm
40
$1,586.00
30th-31st
Mystery Trip #1 ppdo
SEATTLE
2 days
40
$3,100.00
APRIL
15th-17th
Skaget County Tulip Festival ppdo
SWINOMISH/LA CONNER
3-day
40
$4,000.00
MAY
9th
Mystery Trip #2
RICHLAND
8am-6pm
45
$1,500.00
28th
Ride the Rails & Mt. Hood Museum
MT. HOOD, OR
7am-6pm
50
$2,052.00
JUNE
11th
Mystery Trip #3
ELLENSBURG
7am-6pm
$1,500.00
22nd - 26th
Lincoln City ppdo
LINCOLN c nY, OR
5 day
40
$8,300.00
JULY
15th-17th
Bend & Beyond - PPDO
BEND, OR/CRATER LAKE
3 day
40
$4,550.00
AUGUST
4th-sth
Searching for the Giant Trolls
BAINBRIDGE ISLAND
2 days
30
$3,130.00
12th
Leavenworth Summer Theater
LEAVENWORTH
2pm-12am
35
$1,640.00
SEPTEMBER
6th-l0th
Victoria & Butchart Gardens
VICTORIA BC
5 days
30
$6,300.00
OCTOBER
18th-19th
Mystery Trip #4
SPOKANE
2 days
40
$3,800.00
NOVEMBER
DECEMBER
llth & 12th
The Christmas Parade - ppdo
PORTLAND
2 days
35
$3,026.00
$49,926.00
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.G.
For Meeting of: December 9, 2025
ITEM TITLE: Resolution authorizing a contract amendment with Transportation
Demand Management LLC for senior tours transportation services for
the Harman Center (Special Revenue)
SUBMITTED BY: Scott Schafer, Director of Public Works
Christina Payer, Buyer II, Purchasing
Ken Wilkinson, Parks and Recreation Manager
SUMMARY EXPLANATION:
The current contract between the City of Yakima (City) and Transportation Demand Management LLC is
set to expire on December 9, 2025. A formal Request for Proposal (RFP) process was completed, with
an RFP submittal due date of November 6, 2025. No RFP submittals were received. Transportation
Demand Management LLC has agreed to a contract extension. The extension will be for one year, or
until an award under a new RFP process has been completed; allowing the Harman Center to continue
uninterrupted services for the 2026 tour schedule. The estimated cost of this amendment is $49,926
which will be funded by the participants of the senior trips with no General Funds utilized. A new RFP
will be completed and awarded prior to the expiration date of the contract amendment.
Enclosed for City Council review is the contract amendment with Transportation Demand Management
LLC.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: A Resilient Yakima
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Resolution Amendment Transportation Demand Management 12-9-26.docx
12028P Contract Amendment No. 1.docx
2026 Tour Transportation Pricing.pdf