The URL can be used to link to this page

Home My WebLink AboutR-2017-031 2017 Fireworks Display and Entertainment Agreement with the Yakima Fourth of July CommitteeA RESOLUTION RESOLUTION NO. 2017-031 authorizing the City Manager of the City of Yakima to execute an Agreement between the City of Yakima and the Yakima Fourth of July Committee to provide a fireworks display and entertainment on the evening of July 4, 2017 WHEREAS, the City desires a fireworks display on the evening of July 4, 2017 for the benefit of the public and to celebrate the independence of the United States of America; and WHEREAS, the City has budgeted $20,000 in 2017 for said fireworks display and has $5,000 in the Special Event Fund to assist with entertainment; and WHEREAS, the City does not have the specialized expertise necessary to provide said fireworks display; and WHEREAS, the Yakima Fourth of July Committee has the experience, expertise, materials, and personnel to provide said fireworks display; and WHEREAS, the City Council deems it to be in the best interest of the City to contract with the Yakima Fourth of July Committee to utilize their experience, expertise, materials, and personnel in accordance with the terms of the attached agreement; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated "Fireworks Display Agreement between the City of Yakima and the Yakima Fourth of July Committee" for the purpose of providing a fireworks display on the evening of July 4, 2017 ADOPTED BY THE CITY COUNCIL this 7th day of March, 2017 ATTEST. _ �� Kat y Coffey, Son laar Tee, City Clerk FIREWORKS DISPLAY AND ENTERTAINMENT AGREEMENT — 2017 BETWEEN THE CITY OF YAKIMA AND THE YAKIMA FOURTH OF JULY COMMITTEE THIS FIREWORKS DISPLAY AGREEMENT — 2017 ("Agreement") is made and entered into by and between the City of Yakima, hereinafter the "City ", and the Yakima Fourth of July Committee, a nonprofit corporation, hereinafter the "Committee." WHEREAS, the City desires a fireworks display on the evening of July 4, 2017, for the benefit of the public and to celebrate the independence of the United States of America; and WHEREAS, the City has budgeted Twenty Thousand and No/100 Dollars ($20,000) in 2017 for said fireworks display and has $5,000 in the Special Event Fund to assist with entertainment; and WHEREAS, the Committee has the experience, expertise, materials, and personnel to provide said fireworks display; NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and the Committee as follows: 1. Scope of Services. The Committee agrees to provide a fireworks display (including necessary personnel and materials) and community entertainment on the evening of July 4, 2017. 2. Term of Agreement. The term of this Agreement commences upon execution hereof and shall terminate upon satisfactory provision of the services required hereunder and payment by the City of the necessary consideration to Committee stated in Section 3, unless sooner terminated by either party in accordance with Section 15. 3. Consideration. In order to enable the Committee to purchase or otherwise acquire the necessary fireworks and accessory equipment or products to provide the July 4, 2017 public fireworks display, the City agrees to pay the Committee a total sum not to exceed Twenty Thousand and No/100 Dollars ($20,000), and further agrees to provide an additional Five Thousand and No/100 Dollars ($5,000) to be used for entertainment during the event. In the event the public fireworks display is not conducted the Committee shall return and remit all such funds to the City. 4. Inspection and Audit. The Committee shall maintain books, accounts, records, documents and other evidence pertaining to the costs and expenses allowable and consideration paid under this agreement in accordance with generally accepted accounting practices All such books of account and records required to be maintained by this Agreement shall be subject to inspection and audit by representatives of the City and /or of the Washington State Auditor at all reasonable times, and the Committee shall afford the proper facilities for such inspection and audit. Such books of account and records may be copied by representatives of the City and/or of the Washington State Auditor where necessary to conduct or document an audit. The Committee shall preserve and make available all such books of account and records for a period of three (3) years after final payment under this Agreement. 5. Status of Committee. Committee and the City understand and expressly agree that Committee is an independent contractor in the performance of each and every part of the Agreement. Committee and its employees shall make no claim of City employment nor shall claim against the City and related employment benefits, social security, and / or retirement. 6. Reports. The 4th of July Committee shall submit a written report to the City Manager no later than 30 days after the conclusion of the July 4, 2017 event, including the following details: attendance, financial success of the event and other pertinent event information. A full financial report detailing the event will be required to receive funding for the 2018 event. 7. Taxes and Assessments. Committee shall be solely responsible for compensating its employees and for paying all related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Committee shall pay the same before it becomes due. 8. Nondiscrimination Provision. During the performance of this Agreement, Committee shall not discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of race, color, sex, religion, nation origin, creed, marital status, political affiliation, or the presence of any sensory, mental or physical handicap. This provision shall include but not be limited to the following employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. 9. Compliance with Law. Committee agrees to perform those services under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. 10. No Insurance. It is understood the City does not maintain liability insurance for Committee and/or its employees. 11. Indemnification and Hold Harmless. a. Committee shall defend, indemnify, and hold harmless the City, its elected officers, officials, employees and agents from and against all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from Committee's performance or non- performance of the services, duties and obligations required of it under this Agreement. b. Nothing contained in this Section or this Agreement shall be construed to create a liability or a right of indemnification in any third party. c. This Section of the Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to this Agreement. 12. Liability Insurance. On or before the date this Agreement is fully executed by the parties, Committee shall provide the City with a certificate of insurance as proof of liability insurance with minimum liability limit of Two Million Dollars ($2,000,000) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds. The insured will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice. The insurance shall be with an insurance company or companies rated A V- II or higher in Best's Guide and admitted in the State of Washington. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 13. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by Committee to any other person or entity without the prior written consent of the City In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Committee stated herein. 14. Waiver of Breach. A waiver by either party hereto of a breach of the other party hereto of any covenant or condition of this Agreement shall not impair the right of the party not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right. 15. Severability. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the reminder of the Agreement shall remain in full force and effect. 16. Terminate. Either party may terminate this Agreement, with or without cause, by giving the other party five (5) calendar days advance written notice of termination. 17. Survival. Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this agreement and shall be binding on the parities to this Agreement. 18. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand delivered to the parties to their addresses as follows: TO CITY: City Manager City of Yakima City Hall 129 North 2nd Street Yakima, WA 98901 TO COMMITTEE: Chair of the Yakim hi d 'rtli�of 'uly ommittee Yakima, WA 9890 ( Or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid or hand delivered. Such notices shall be deemed effective when mailed or hand delivered at the addresses specified above. 19. Integration. This written document constitutes the entire agreement between the City and Committee No changes or additions to this Agreement shall be valid or binding upon wither party unless such change or addition be in writing and executed by both parties. 20. Governing Law. This Agreement shall be governed by and constructed in accordance with the laws of the State of Washington. 21. Venue. The venue for any action to enforce or interpret this Agreement shall lie in a court of competent jurisdiction in Yakima County, Washington. WHEREFORE, this Agreement shall be effective on the date signed by the last party to sign below. CITY OF YAKIMA YAKIM OURTH OF JULY COMMITTEE By:►' By: Cli ' or , City Manager Date: March (J , 2017 ATTEST: By: Date: March / , 2017 apt Sonya Claar'Tee, City Clerk CITY CONTRACT NO:2017 o 30 , ` RESOLUTION NO: -.2a/ 7`0,3/ BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 11. For Meeting of: March 7, 2017 ITEM TITLE: Resolution authorizing an agreement with the Yakima Fourth of July Committee to provide a fireworks display and entertainment on the evening of July 4, 2017 SUBMITTED BY: Sean Hawkins, Economic Development Manager, 575-6274 SUMMARY EXPLANATION: The 2017 City of Yakima budget includes $20,000 for a firework display at State Fair Park. This free event draws a large crowd for food, a fireworks show and other activities. The 4th of July committee raises the remaining $15,000 to host the event through community member and business donations. The proposal to execute the 4th of July fireworks agreement was discussed at the February 23, 2017 Council Economic Development Committee meeting. The committee unanimously agreed to bring the proposal to fund the event to the full council with the suggestion to fund the event with an additional $5,000 to ensure that the event can also include live entertainment. The additional $5,000 would make the total agreement $25,000. The additional $5,000 is available from the City's Special Event Fund. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: Yes NA STAFF RECOMMENDATION: Adopt resolution. BOARD/COMMITTEE RECOMMENDATION: The Council Economic Development Committee recommended bringing an agreement for $20,000 for firework funding to full council for consideration. ATTACHMENTS: Description D Resolution July 4th Agreement D agree nt Upload Date 2/27/2017 T2/2017 Type Cor Memo Cover Memo