HomeMy WebLinkAbout11/03/2025 07.F. Resolution authorizing Supplemental Agreement 1 with RH2 Engineering, Inc. for 1-82 Sewer Main Extension at the Landfill Mill Site Project 2760 `yIljlt
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.F.
For Meeting of: November 3, 2025
ITEM TITLE: Resolution authorizing Supplemental Agreement 1 with RH2
Engineering, Inc. for 1-82 Sewer Main Extension at the Landfill Mill
Site Project 2760 (Mill Site Fund 323 &ARPA 180)
SUBMITTED BY: Bill Preston, Community Development Director
SUMMARY EXPLANATION:
The City of Yakima previously entered into a contract with RH2 Engineering, Inc., (RH2) on Contract
2024-071. The contract provided design, permitting, and construction contract administration services for
a new gravity sewer mainline that traverses the former sites of the Boise Cascade Mill and the Yakima
City Landfill to provide the required sewer services for the future development of the sites while also
allowing for the future removal of the Tamarack Lift Station. Phase 1 preliminary design is complete. The
Supplemental Agreement 1 for Phase 2 includes Project Management, Final Design, and Permitting.
The City desires to enter into Supplemental Agreement 1 with RH2 not to exceed $429,000.00.
This agreement is funded with Department of Ecology, ARPA and LIFT funds.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: A Resilient Yakima
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Resolution RH2
RH2 Sup 1
77
RESOLUTION NO. R-2025-
A RESOLUTION authorizing a Professional Services Supplemental Agreement 1 with RH2
Engineering, Inc. (RH2) for 1-82 Sewer Main Extension at the Landfill Mill
Site Project 2760.
WHEREAS, the City of Yakima Engineering Division requires professional civil
engineering services for the 1-82 Sewer Main Extension Project 2760; and
WHEREAS, the project will include Phase 2 for project management for final design and
permitting for a new gravity sanitary sewer mainline in the Boise Cascade Mill Site, and the
abandonment of the Tamarack Lift Station that will provide for the future development of the
site; and
WHEREAS, the Phase 1 Preliminary Design has been completed; and
WHEREAS, the project is funded with Department of Ecology (state), American Rescue
Plan Act (ARPA), and City Local Infrastructure Financing Tool (LIFT) funds; and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interests of
the City and its residents to enter into the contract to provide professional services and civil
engineering services; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached supplemental agreement
1 with RH2 and incorporated herein by this reference not to exceed Four Hundred and Twenty
Nine Thousand Dollars ($429,000) to provide the Professional Services as described in the
Supplemental Agreement 1.
ADOPTED BY THE CITY COUNCIL this the 3rd day of November, 2025.
ATTEST: Patricia Byers, Mayor
Rosalinda Ibarra, City Clerk
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Contract Supplemental Agreement
Supplemental Agreement Organization and Address:
RH2 Engineering, Inc.
Number: 1 22722 29th Drive SE, Suite 210
Bothell, WA 98021
Original Contract Number: Execution Date of Supplement:
2024-071 November 3, 2025
City Engineering Project Number: 2760 Completion Date of Supplement:
December 31, 2026
Project Title: Maximum Amount Payable this Supplement:
1-82 Sewer Main Extension $429,000
Maximum Total Amount Payable for the
Agreement: $579,000
Section 2.2: Supplemental Agreement
The City of Yakima, Washington desires to supplement the contract agreement entered into with RH2,
Inc, and executed on May 28th, 2024, by Resolution No. 2024-077 and identified as Contract 2024-071.
All provisions in the basic contract remain in effect except as expressly modified by this supplement. The
changes to the agreement are described as follows:
Section 2.1 : Scope of Services
The additional work to be performed as part of this Supplemental Contract is to provide design,
permitting, geotechnical and bidding services as detailed in the attached Exhibit A.
Section 6.2: Compensation
Payment for this supplemented work will, as shown on Exhibit B is not exceed $429,000, bringing the
total amount of the Agreement to $579,000.
If you concur with this supplement and agree to the changes as stated above, please sign the appropriate
spaces below and return to this office for final action.
By: — fj-44174.1t By:
Consultant Signature City Manager
Date
EXHIBIT A
Scope of Work
Amendment No. 1
City of Yakima
1-82 Sewer Main Extension — Phase 2
Final Design and Permitting
October 2025
Background
The City of Yakima (City) has retained RH2 Engineering, Inc., (RH2)to provide design, permitting, and
construction contract administration services for a new gravity sewer mainline that traverses the
former sites of the Boise Cascade Mill and the Yakima City Landfill to provide the required sewer
services for the future development of the sites. The City has planned these improvements in two
segments. Segment 1 of the improvements includes constructing approximately 2,000 linear feet (If)
of 12-inch sewer mainline extending from the existing gravity collection system near the northeast
corner of the Ledgestone Suites Hotel to the northern limits of the Central Washington Railroad
(CWRR)tracks along the western boundary of the Washington State Department of Transportation's
(WSDOT) Interstate 82 (1-82) right-of-way (ROW). Segment 2 includes gravity sewer main that
traverses the mill site from the north end of the Segment 1 gravity sewer to the existing Tamarack
Lift Station, which will be abandoned following construction completion of Segment 2.
Preliminary design (Phase 1)for the project has been completed and supporting work has progressed
as follows:
• An evaluation of alignment route alternatives, including vertical profiling and gravity main
size selection was performed. One portion of the proposed alignment in Segment 1 is located
on private property and will require a permanent utility easement to be acquired for gravity
main installation.
• A preliminary survey of the proposed alignment has been performed, including a full
topographic survey on N 4th Street and E Erickson Lane near the Tamarack Lift Station, and
incorporated into preliminary design plans.
• A permitting needs assessment was completed, including reviewing environmental
background information and reports for the site, conducting a critical areas reconnaissance
to identify wetlands and streams in proximity to anticipated improvements, and consulting
with agencies. The City and RH2 met with the City's Planning Department to discuss permits
and RH2 contacted the CWRR, ultimately owned by Burlington Northern Santa Fe (BNSF)
Railroad, to determine requirements for a railroad crossing application.
• RH2 met with the City's consultant, Landau Associates (Landau), who is designing clean-up
plans and collaborating Interim Action Work Plan (IAWP) approvals/efforts with the
Washington State Department of Ecology (Ecology) for the City's landfill and the Boise
Cascade Mill site.
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
• Preliminary design for the gravity sewer main extension (both Segments 1 and 2) has been
completed. The City desires to move forward with final design for Segment 1 based on this
preliminary alignment.
This Scope of Work includes the tasks necessary to complete Phase 2, the final design and bid-ready
plans, technical specifications, and opinions of probable construction cost (OPCC) for Segment 1.
Topographic surveying, critical areas delineations, a geotechnical evaluation, and permitting are also
included in these final design efforts, which RH2 proposes to conduct for both Segment 1 and
Segment 2 for efficiency. Subsequent phases, including services for the remainder of the design and
permitting for Segment 2 and services during construction for both Segments 1 and 2, will be
provided under separate authorization(s).
General Assumptions
The following assumptions were made when preparing this Scope of Work:
• RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work. RH2 assumes
that the entity providing such information to RH2 is either the owner of such information or
has obtained written authorization from the owner to distribute said information.
• Deliverables will be submitted in electronic format(PDF) unless otherwise noted.
• All meetings will be held via videoconference unless otherwise noted.
• Funding for the project is provided by American Rescue Plan Act (ARPA) monies obtained by
the City via the State and Local Fiscal Recovery Funds (SLFRF), and Ecology funding for the
Yakima Landfill and Mill site clean-up efforts. The City has also investigated and plans to apply
for Local Infrastructure Financing Tool(LIFT)funds through the Washington State Legislature.
ARPA monies are federal funds whereas Ecology and LIFT funds are state funds. RH2
understands no other federal funds or federal nexus (i.e., federal lands or required federal
permits) apply to this project.
• The U.S. Department of the Treasury(U.S. Treasury)publishes updated information for SLFRF
recipients related to environmental compliance required for ARPA funds. RH2 understands
National Environmental Policy Act (NEPA) compliance applies to SLFRF monies used for
Surface Transportation project and Title I projects (defined as projects eligible under Title I of
the Housing and Community Development Act of 1974). The ARPA funds the City has allotted
for this project are specifically for water and wastewater improvements and do not fall under
the above two categories. The U.S. Treasury's current SLFRF Compliance and Reporting
Guidance document (September 23, 2025) and Frequently Asked Questions document (April
29, 2025)states:
NEPA requirements do not apply to Treasury's administration of SLFRF funds, under
the following eligible use categories: revenue loss; public health and negative
economic impacts; water, sewer, and broadband infrastructure; and emergency relief
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
from natural disasters. Projects supported with payments from the funds may still be
subject to NEPA review if they are also funded by other federal financial assistance
programs or have certain federal licensing or registration requirements. However,
NEPA requirements apply to Surface Transportation projects and Title I projects.
Consequently, RH2 does not expect NEPA compliance will be required for this project. Relevant
federal permits/processes that do apply and have been included in this Scope of Work include
Section 106 of the National Historic Preservation Act(NHPA), Section 404 of the Clean Water
Act, the Endangered Species Act (ESA), and the National Pollutant Discharge Elimination
System.
• RH2 will perform the services described up to the amounts included in the attached Fee
Estimate. If additional effort is needed, that extra work will be mutually determined by the
City and RH2.
Phase 2— Final Design and Permitting
Task 1 — Project Management
Objective: Provide coordination of the RH2 project team, including communication with City staff,
progress reporting, monthly invoices, and updates to the scope of work, schedule, and budget.
Approach:
1.1 Perform Project Management: Monitor RH2's scope of work and budget. Provide updates
and monthly invoices to the City.
1.2 Coordinate with the City: Coordinate with the City to facilitate the project's progress and
maintain the schedule. Attend progress meetings with City staff as requested. A total of
eight(8) progress meetings are assumed in the Fee Estimate, in addition to other milestone
and review meetings identified elsewhere in this Scope of Work.
1.3 Maintain Project Information: Document and retain information generated during the
execution of the project.
Assumptions:
• Project management services are provided for final design and permitting tasks only.
Additional project management services for subsequent stages of work will be included in
future supplements.
• Invoicing will provide separate billing groups to delineate work completed that is eligible for
Ecology funding vs. American Rescue Plan Act(ARPA)/City funding.
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
Provided by City:
• Attendance at progress meetings.
RH2 Deliverables:
• Monthly invoices.
• Attendance at progress meetings.
• Project schedule updates.
Task 2— Topographic Survey and Easement Coordination
Objective: Obtain additional topographic survey and assist the City with obtaining easements from
property owners within and adjacent to E Lincoln Avenue directly north of the Ledgestone Suites
Hotel.
Approach:
2,1 Obtain Topographic Survey: Coordinate with PLSA Engineering & Surveying (PLSA) as a
subconsultant to RH2 to provide additional horizontal and vertical survey control and limited
topographic information along the unsurveyed anticipated sewer alignment(s) (i.e., along N
4th Street, E Erickson Lane, and the Ledgestone Suites Hotel property) to support design
efforts.The survey may include surface features, underground utilities, topography, roadway
and utility alignments, ROW limits, property lines, and easements within the project area.
Coordinate with PLSA to collect data from critical areas delineations as well. Perform one (1)
site visit to review and edit survey data.
2,2 Format Survey: Format survey data for use in the project's design.
2.3 Prepare Easement Figures and Legal Descriptions: Coordinate with PLSA to obtain easement
figures and legal descriptions of proposed easements. Prepare plans needed for the
acquisition of easements.
Assumptions:
• The City will be the lead agency for the easement negotiations. RH2 and PLSA will provide
support for developing plans and figures needed for the easement acquisitions. The City will
prepare the easement agreements.
Provided by City:
• Easement agreements.
RH2 Deliverables:
• Figures for survey coordination.
• Project survey formatted for AutoCAD 2023.
• Attendance at site visit to review survey data.
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
• Figures for easement negotiations.
• Legal descriptions for the acquired easements.
Task 3 — Critical Areas Delineations
Objective: Perform an environmental site investigation to delineate and characterize aquatic
resources in proximity to the Segments 1 and 2 alignments. Complete delineation and rating data
forms and maps for incorporation into project permitting documents.
Approach:
3.1 Delineate and Rate Wetland Habitat: Delineate wetland habitat and complete wetland ratings
for wetlands identified along Segments 1 and 2 during RH2's critical areas reconnaissance in
Phase 1 (completed March 2025). The following elements will be performed:
• Prepare and submit a Temporary Occupancy Permit application package to Imgrail
Consulting, Inc., (Imgrail), the current BNSF Property Management Company, to facilitate
wetland delineations and geotechnical surveys in proximity to the CWRR. Coordinate permit
approval and issuance with CWRR and Imgrail. Facilitate critical areas, cultural, and
geotechnical (Task 4) investigations following permit issuance.
• Review previously collected background information and reports, including 2019 Widener
and Associates (Widener) wetland delineations (provided by City during initial work) for the
County's East-West Corridor project. Prepare background maps, field maps, data forms, and
field equipment for use in critical areas delineations.
• Perform site investigations to delineate wetland habitat in proximity to the proposed sewer
main alignments. Rate delineated wetlands.
• Post-process delineation and rating data, including data forms, site photographs, field maps,
and other data. Complete rating maps and finalize data for inclusion in the project's Critical
Areas Report (CAR).
Assumptions:
• The diameter and depth of the proposed Segment 1 sewer main require geotechnical
investigations for CWRR crossing permit issuance. Additionally, wetlands are known to exist
within 25 feet of the CWRR tracks. Cultural resources investigation is anticipated to be needed
for the Segment 1 improvements as well. Consequently, a Temporary Occupancy Permit is
required from CWRR/BNSF, which will be processed through Imgrail. This Task includes effort
to apply for and obtain that permit for these investigations.
• Wetland boundaries and classes are like those identified in the 2019 Widener Wetland
Delineation Report for the East-West Corridor project. Most wetlands along the Segment 1
alignment were identified, delineated, and rated by Widener in 2019. Segment 2 wetlands
were largely outside of the footprint for the East-West Corridor project. Based on RH2's March
2025 reconnaissance, potential and confirmed wetlands along both sewer segments were
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
identified. Wetland boundaries need to be re-delineated and rated for this project because
delineations are more than 5 years old.
• Wetlands will be delineated by RH2 using the Arid West Regional Supplement to the U.S.Army
Corps of Engineers (USACE) Wetland Delineation Manual (2008) and rated using Ecology's
Eastern Washington Wetland Rating System (2014), as amended.
• Wetland test pit and boundary flagging data will be collected by PLSA during topographic
survey efforts.
Provided by City:
• Access to the Yakima City Landfill site and support with access to the Boise Cascade Mill site.
RH2 Deliverables:
• Temporary Occupancy Permit application and submittal to Imgrail to allow for critical areas,
cultural resources, and geotechnical investigations and crossing permits in proximity to the
CWRR.
• Field-flagged, delineated wetland boundaries along Segments 1 and 2.
• Wetland delineation data forms, rating forms, and maps for inclusion in the CAR.
Task 4— Geotechnical Investigation and Reporting
Objective: Obtain supplemental geological information and evaluate geotechnical conditions to
support the design and construction of the project.
Approach:
4.1 Prepare Baseline Profiles: Prepare baseline geologic and groundwater profiles along
Segments 1 and 2. Identify significant gaps requiring supplemental geologic information.
4.2 Conduct Supplemental Geotechnical Investigation: Conduct supplemental geotechnical
investigation at the CWRR crossing and in areas of Segments 1 and 2 to update the conceptual
understanding of geologic, groundwater, and geotechnical conditions. Coordinate with Holt
Services, Inc. (Holt), as a subconsultant to RH2, to perform investigations that will include
drilling eight (8) soil borings to depths of 40 feet, obtaining representative soil samples for
geotechnical property analysis, completing borings as open piezometers, and measuring
groundwater elevation.
4.3 Evaluate Geologic Conditions: Evaluate geologic, groundwater, and geotechnical conditions
that will affect excavation,shoring,groundwater control,trench design, horizontal directional
drilling (HDD)/jack and boring methods, and trench backfill. Subconsult with and engage
Landau to support the excavation and trench backfill evaluation.
4.4 Prepare Geotechnical Reports: Prepare a baseline geotechnical data report summarizing
investigation findings and a geotechnical evaluation report to support design and
construction of the project.
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
Assumptions:
• Existing geologic and geotechnical data are sufficient for most of Segment 1, except at the
CWRR crossing. Supplemental investigation within portions of Segment 2 are necessary.
• Landau's support for this Task is estimated at$5,000.Additional effort, if needed, may require
an amendment to this Scope of Work.
Provided by City:
• Access to the Yakima City Landfill site and support with access to the Boise Cascade Mill site.
RH2 Deliverables:
• Draft and final geotechnical data report.
• Draft and final geotechnical evaluation report.
Task 5 — Sewer Gravity Main Design
Objective: Prepare 60- and 90-percent and bid-ready design plans, specifications, and an Engineer's
OPCC for the sewer gravity main extension based on the preliminary design work performed under
Phase 1.
Approach:
5.1 Prepare 60-Percent Design: Advance the 30-percent design plans to the 60-percent design
level and prepare horizontal and vertical alignment details of the sewer gravity main.Address
and incorporate City comments from the 30-percent design review meeting. Prepare
preliminary technical specifications to the 60-percent design level. Update the OPCC based
on the 60-percent design. It is anticipated that a Stormwater Pollution Prevention Plan
(SWPPP) will be included at this stage of design utilizing RH2's SWPPP template.
5.2 Submit 60-Percent Design: Submit the 60-percent design plans, technical specifications, and
OPCC to the City for review. Attend one (1) review meeting with City staff to discuss review
comments. It is anticipated that 60-percent City review comments will be constrained to
details that were developed subsequent to the 30-percent review submittal or that were
revised or unresolved during the 30-percent review process. Prepare meeting agenda and
minutes.
5.3 Prepare 90-Percent Design:Advance the 60-percent design plans and technical specifications
to the 90-percent design level. Incorporate City comments from the 60-percent design review
meeting. Consult with Landau for support with construction details associated with
environmental clean-up requirements. Develop plans for connections to the existing system
and include in the 90-percent design. Update the OPCC based on the 90-percent design.
5.4 Submit 90-Percent Design: Submit the 90-percent design plans, technical specifications, and
OPCC to the City for review. Attend one (1) review meeting with City staff to discuss review
comments. It is anticipated that 90-percent review comments will be constrained to details
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
that were developed subsequent to the 60-percent review submittal or that were revised or
unresolved during the 60-percent review process. Prepare meeting agenda and minutes.
5.5 Perform Quality Control Review: Perform internal quality assurance and quality control
(QA/QC) review of the plans, technical specifications, and OPCC for each submittal
5.6 Prepare Bid-Ready Design: Incorporate comments from QA/QC and City review of 90-percent
design package. Prepare bid-ready plans and specifications. Finalize the OPCC for bidding.
5.7 Submit Bid-Ready Design: Submit the bid-ready design plans, technical specifications, and
OPCC to the City.
Assumptions:
• The gravity sewer main alignment will avoid any on-site wetlands and constrain work to
existing previously disturbed buffer areas.
• Design package and permit submittals in electronic PDF are acceptable.
• 60-percent plans will be prepared with sufficient detail for permit submittals.
• The bid-ready design submittal is considered final and will not require further review or
comment from the City.
• RH2 will utilize the City's standard specifications and tailor them as needed for this project.
• This Scope of Work excludes any public outreach activities.
• Landau's support for this Task is estimated at$5,000.Additional effort, if needed, may require
an amendment to this Scope of Work.
Provided by City:
• Attendance at 60-and 90-percent review meetings.
• Provide review comments on 60-and 90-percent design documents within 3 weeks of receipt.
RH2 Deliverables:
• 60-percent plans, technical specifications, and OPCC.
• Draft and final SWPPP.
• 90-percent plans, technical specifications, and OPCC.
• Attendance at 60- and 90-percent review meetings with the City. Meeting agendas and
minutes.
• Bid-ready design plans, technical specifications, and OPCC.
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
Task 6— Permitting
Objective: Prepare and submit permit application packages and assist the City with securing permits
and approvals needed to construct Segment 1 and 2 sewer improvements.
Approach:
6.1 Consult with City Planning Staff: Consult with City Planning staff regarding the proposed
improvements and confirm permit applications and processes needed. Discuss critical areas,
anticipated impacts, and compensation for impacts.An informal pre-application meeting was
completed with City Planning staff in June 2025, and staff provided a preliminary
determination of permits required and approach. RH2 will contact staff again via email and
confirm requirements.
6.2 Prepare SEPA Checklist: Prepare a State Environmental Policy Act (SEPA) Checklist and
provide to the City for review. Finalize the SEPA Checklist and submit to City Planning for
determination and publication. It is assumed the City will act as lead agency for SEPA
compliance and the SEPA Checklist will include both Segments 1 and, to the extent possible,
Segment 2. Segment 2 improvements may occur more than 5 years after Segment 1;
therefore, a SEPA amendment may be needed for Segment 2 before its construction.
6.3 Prepare Critical Areas Form: Prepare a Critical Areas Identification Form to facilitate City
Critical Areas Ordinance compliance. Submit to the City for processing along with the CAR
(subtask 6.4).
6.4 Prepare CAR: Prepare a CAR to document critical areas in proximity to the proposed Segments
1 and 2 sewer alignments, anticipated project impacts, and proposed mitigation. Prepare
mitigation plans in coordination with the RH2 design team. Refine CAR and finalize up to one
(1) time to reflect the final design and permit reviews/approvals. This subtask assumes the
CAR will focus on impacts to Segment 1 and design mitigation for Segment 1 impacts. RH2
will include Segment 2 wetlands and anticipated impact information in the CAR; however,
Segment 2 impacts and proposed mitigation will be determined closer to that project's
construction. The sewer main can be designed to avoid direct impacts to, fill within, or
excavation of wetlands; impacts will be limited to disturbed buffers. Therefore, mitigation
plans are limited to the restoration of in-kind existing buffer areas; no compensatory
mitigation will be required. Yakima Municipal Code (YMC) 15.27.605.1.3 requires a 1:1 ratio
for buffer impacts.
6.5 Facilitate Cultural Resources Support: Subcontract with a professional archaeological firm
(anticipated to be Drayton Archaeology (Drayton), who provided cultural resources support
for the East-West Corridor project in 2019) to provide cultural resources support for this
project. Facilitate cultural resources investigations and reporting for Segment 1. Cultural
resources investigations and reporting (Drayton, 2019) for the East-West Corridor project
appear to have covered the areas of the proposed sewer modifications; however, that project
did not address the City's sewer modifications. Therefore, this Scope of Work assumes cultural
resources support will be needed, and RH2 will work with Drayton, if available. Additionally,
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
it is assumed the cultural resources support will need to address and respond to comments
from the Yakama Nation. RH2 has included a placeholder of$18,000 for this work in the Fee
Estimate. If additional effort is needed, an amendment to this Scope of Work may be
necessary.
6.6 Prepare Utility Accommodation Permit: Prepare applications,exhibits, and work with the RH2
design team to ensure design plans contain the required information to apply for a Utility
Accommodation Permit for the sewer main crossing of the CWRR (Segment 1). This subtask
includes the following:
• Review BNSF's Utility Accommodation Policy Guide (UAPG) and coordinate with CWRR/BNSF
and Imgrail to confirm requirements for the crossing application.
• Prepare an Environmental Compliance Plan (ECP), utilizing the IAWP for the Yakima City
Landfill and Boise Cascade Mill sites and the outline in the UAPG. Provide a preliminary ECP
to the City for review, then finalize and submit to Imgrail along with the Utility License
Agreement application. Facilitate BNSF review of the ECP with Imgrail.
• Prepare and submit a Utility License Agreement application, including application form,
design plans, and applicable reports (e.g., geotechnical study). Facilitate BNSF review and
permit issuance with Imgrail.
• Prepare a Protective Liability Insurance application and provide to the City for finalization and
submittal to Jaguar Transport as part of the approval for utility accommodation for the sewer
main.
• Respond to BNSF and Imgrail requests for information and maintain communication to
facilitate permit reviews and approvals. This effort is not well-defined currently; therefore,
RH2 has included twenty (20) hours of staff time. Additional effort needed may require an
amendment to this Scope of Work.
6.7 Coordinate IAWP Investigations: Coordinate with the City, Landau, and Ecology regarding the
IAWP, proposed investigations, and sewer improvements. This subtask is not well-defined at
present; therefore, RH2 has included up to thirty (30) hours of staff effort, including $5,000
for Landau. Additional effort, if needed, may require an amendment to this Scope of Work.
6.8 Prepare CSWGP Notice of Intent: Complete and submit a Construction Stormwater General
Permit (CSWGP) Notice of Intent (NOI) for the Segment 1 sewer alignment, and coordinate
with the City and Ecology for publication and permit coverage. It is assumed the City will be
the applicant for the CSWGP, but the coverage and responsibility for permit compliance will
be transferred to the selected Segment 1 contractor.
6.9 Prepare No Effect Letter: Prepare No Effect(NE) Letter for ESA compliance. Document project
improvements and anticipated impacts to ESA-listed species and habitats, including
designated critical habitats, and Essential Fish Habitat. It is assumed project improvements
will avoid and minimize impacts to the natural environment, including onsite wetlands that
are tributary to the Yakima River. Consequently, this Scope of Work assumes an NE Letter will
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
satisfy ESA documentation for this project. ESA documentation is included in this Scope of
Work to facilitate local permit reviews and ARPA funding documentation.
Assumptions:
• The City will be the applicant for permit applications with RH2 acting as the City's agent. The
City will pay all permit fees directly to agencies requiring compensation for permit
reviews/issuance.
• Apart from ARPA funds, which are being accounted for in these Scope of Work tasks, the
project does not have a federal nexus, i.e., will not use federal funding, occur on federal lands,
involve impacts to federally listed and/or protected habitats or species, or require federal
permits.
• Up to three (3)sheets are assumed for wetland buffer mitigation plans.
• It is assumed the City will be the applicant for the BNSF Utility License Agreement and
Protective Liability Insurance applications and will contribute content and signatures to the
application, as needed.
• No date is warranted or implied for agency response or approval of submitted permits.
Provided by the City:
• Payment of all permit and public notice fees.
• Review and comment on draft permit applications, as needed.
• Sample ECP from Bravo Company Boulevard or other CWRR permit application efforts, if
available.
• Finalization and submittal of the Protective Liability Insurance application to Imgrail.
• Assistance with CSWGP NOI publication and local newspaper coordination.
RH2 Deliverables:
• Records of agency correspondence in electronic format (PDF or email).
• Preliminary and final SEPA Checklist.
• Preliminary and final Critical Areas Identification Form.
• Preliminary and final CAR, including buffer mitigation plans.
• Cultural resources subcontract, survey, and reporting coordination.
• CWRR Utility Accommodation Permit application, including preliminary and final ECP, and
preliminary Protective Liability Insurance application.
• National Pollutant Discharge Elimination System CSWGP NOI and coordination with the City
for publication.
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City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
• ESA NE Letter.
Task 7 — Services During Bidding and Project Award
Objective: Assist the City during the bidding and construction contracting phases.
Approach:
7.1 Attend Pre-Bid Meeting: Attend one (1) pre-bid meeting (virtual or in-person) to answer
design-related questions, if requested by the City.
7.2 Respond to Bidder Questions and Prepare Addenda: Respond to bidder questions via phone
or email and prepare addenda when determined necessary to clarify, revise, or change the
construction plans, technical specifications, or project conditions during the bidding process.
RH2 will draft addenda language and markups; the City will issue addenda to the plan holders
list and upload where applicable.
7.3 Prepare Bid Tabulation and Letter: Prepare a bid tabulation. Review bidders' qualifications
and prepare a letter of recommendation of award. RH2 will not attend the bid opening; the
City will provide the bid results for creation of the bid tabulation.
7,4 Create Conformed Documents: Create conformed for construction contract documents for
contractors, if requested.
7.5 Prepare Executable Specifications: Prepare five (5) executable copies of the specifications
book, including the contractor's completed forms. Prepare a notification of award letter and
transmit executable copies to the contractor for signatures. Review executable copies after
they are returned and forward to the City for final signature after issues are resolved.
Assumptions:
• Bidder inquiries will be directed to the City per Public Works' procurement policy. RH2 will
draft technical responses for City approval and issuance.
• The City will advertise the project and be the main point of contact for bidders.
• The City is responsible for all costs associated with the bid advertisement
• The City is responsible for construction contract execution and notice to proceed.
Provided by the City:
• Submission of the advertisement to the appropriate publications and payment of fees.
• Issuance of addenda as needed.
• Posting of bid documents to an online plan center and payment of fees.
• Meeting room for bid opening.
• Review of completed construction contract and signatures on complete agreement.
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91
City of Yakima Amendment No. 1
1-82 Sewer Main Extension—Phase 2 Exhibit A
Final Design and Permitting Scope of Work
RH2 Deliverables:
• Draft responses to contractor or supplier questions.
• Attendance at pre-bid meeting, if requested.
• Addenda.
• Bid tabulation.
• Letter of recommendation of award.
• Conformed for construction contract documents, if requested.
• Notification of award letter.
• Five (5) hard copies of executable construction contract books.
Task 8— Supplemental Services
Objective: Provide additional services as requested by the City.
Approach:
8.1 Provide Additional Services: Provide additional services for the project as requested and
authorized by the City. Prepare and submit a scope of work and budget estimate for
supplemental services as requested by the City. The City shall provide written authorization
to proceed with the supplemental services.
RH2 Deliverables:
• Scope of work amendment and budget estimate for supplemental services.
• Other deliverables as requested by the City under an authorization for supplemental services.
Project Schedule
RH2 is prepared to begin work following receipt of an executed contract and anticipates completion
of the tasks listed herein within eight (8) months of the notice to proceed letter issue date. The
anticipated project schedule is contingent on anticipated permit review timing; however, permit
reviews and issuance are outside of RH2's control, and may impact schedule. RH2 and the City will
collaborate for these efforts to achieve the desired schedule to the extent feasible.
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EXHIBIT B
Fee Estimate
Amendment No.1
City of Yakima
1-82 Sewer Main Extension-Phase 2
Final Design and Permitting
Oct-25
Total Total RH2 Total Subconsultant Total Expense Total Cost
Description Hours Labor
Phase 2-Final Design and Permitting
Task 1 Project Management 89 $ 21,185 $ - $ 643 $ 21,828
1.1 Perform Project Management 60 $ 13,992 $ - $ 405 $ 14,397
1.2 Coordinate with the City 17 $ 4,621 $ - $ 174 $ 4,795
1.3 Maintain Project Information 12 $ 2,572 $ - $ 64 $ 2,636
Task 2 Topographic Survey and Easement Coordination 40 $ 8,072 $ 44,000 $ 791 $ 52,863
2.1 Obtain Topographic Survey 6 $ 1,390 $ 27,500 $ 62 $ 28,952
2.2 Format Survey 10 $ 1,954 $ - $ 390 $ 2,344
2.3 Prepare Easement Figures and Legal Descriptions 24 $ 4,728 $ 16,500 $ 338 $ 21,566
Task 3 Critical Areas Delineations 245 $ 49,809 $ - $ 6,059 $ 55,868
3.1 Delineate and Rate Wetland Habitat 245 $ 49,809 $ - $ 6,059 $ 55,868 1
Task 4 Geotechnical Investigation and Reporting 118 $ 34,267 $ 40,700 $ 1,399 $ 76,366 I
4.1 Prepare Baseline Geologic Profiles 8 $ 2,536 $ - $ 63 $ 2,599
4.2 Conduct Supplemental Geotechnical Investigation 46 $ 13,982 $ - $ 782 $ 14,764
4.3 Evaluate Geologic Conditions 20 $ 6,340 $ 40,700 $ 159 $ 47,199
4.4 Prepare Geotechnical Reports 44 $ 11,409 $ - $ 395 $ 11,804
Task 5 Sewer Gravity Main Design 280 I$ 60,964 $ 5,500 $ 4,384 $ 70,848
5.1 Prepare 60-Percent Design 81 $ 16,967 $ - $ 1,442 $ 18,409
5.2 Submit 60-Percent Design 19 $ 4,187 $ - $ 242 $ 4,429
5.3 Prepare 90-Percent Design 73 $ 15,439 $ 5,500 $ 1,211 $ 22,150
5.4 Submit 90-Percent Design 19 $ 4,187 $ - $ 242 $ 4,429
5.5 Perform Quality Control Review 28 $ 7,424 $ - $ 268 $ 7,692
5.6 Prepare Bid-Ready Design 50 $ 10,450 $ - $ 866 $ 11,316
5.7 Submit Bid-Ready Design 10 $ 2,310 $ - $ 113 $ 2,423
Task 6 Permitting 400 I$ 85,264 $ 25,300 $ 5,497 $ 116,061 I
6.1 Consult with City Planning Staff 8 $ 1,776 $ - $ 72 $ 1,848
6.2 Prepare SEPA Checklist 34 $ 6,402 $ - $ 400 $ 6,802
6.3 Prepare Critical Areas Form 24 $ 4,450 $ - $ 259 $ 4,709
6.4 Prepare CAR 100 $ 20,034 $ - $ 1,290 $ 21,324
6.5 Facilitate Cultural Resources Support 32 $ 6,462 $ 19,800 $ 291 $ 26,553
6.6 Prepare Utility Accommodation Permit 82 $ 16,326 $ - $ 1,118 $ 17,444
6.7 Coordinate IAWP Investigations 32 $ 16,326 $ - $ 1,267 $ 17,593
6.8 Prepare CSWGP Notice of Intent 30 $ 7,640 $ 5,500 $ 331 $ 13,471
6.9 Prepare NE Letter 58 $ 5,848 $ - $ 469 $ 6,317
Task 7 Services During Bidding and Project Award 64 $ 13,310 $ - $ 1,753 $ 15,063
7.1 Attend Pre-Bid Meeting 7 $ 1,749 $ - $ 351 $ 2,100
7.2 Respond to Questions and Prepare Addenda 23 $ 4,773 $ - $ 339 $ 5,112
7.3 Prepare Bid Tabulation and Letter 10 $ 2,216 $ - $ 110 $ 2,326
7.4 Create Conformed Documents 15 $ 2,859 $ - $ 264 $ 3,123
7.5 Prepare Executable Specifications 9 $ 1,713 $ - $ 688 $ 2,401
Task 8 Supplemental Services 89 $ 18,851 $ - $ 1,253 $ 20,104 I
8.1 Provide Additional Services 89 $ 18,851 $ - $ 1,253 $ 20,104 1
PROJECT TOTAL 1325 $ 291,722 $ 115,500 $ 21,778 $ 429,000
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EXHIBIT C
RH2 ENGINEERING, INC.
2025 SCHEDULE OF RATES AND CHARGES
RATE LIST RATE UNIT
Professional I $175 $/hr
Professional II $191 $/hr
Professional III $213 $/hr
Professional IV $234 $/hr
Professional V $249 $/hr
Professional VI $269 $/hr
Professional VII $294 $/hr
Professional VIII $317 $/hr
Professional IX $326 $/hr
Technician I $134 $/hr
Technician II $148 $/hr
Technician III $171 $/hr
Technician IV $182 $/hr
Technician V $198 $/hr
Technician VI $217 $/hr
Technician VII $236 $/hr
Technician VIII $247 $/hr
Administrative I $90 $/hr
Administrative II $105 $/hr
Administrative III $124 $/hr
Administrative IV $148 $/hr
Administrative V $173 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots- Half Size $2.50 price per plot
CAD Plots- Full Size $10.00 price per plot
CAD Plots- Large $25.00 price per plot
Copies(bw)8.5"X 11" $0.09 price per copy
Copies(bw)8.5"X 14" $0.14 price per copy
Copies(bw) 11"X 17" $0.20 price per copy
Copies(color)8.5"X 11" $0.90 price per copy
Copies(color)8.5"X 14" $1.20 price per copy
Copies(color) 11"X 17" $2.00 price per copy
Technology Charge 2.50% %of Direct Labor
Night Work 10.00% %of Direct Labor
price per mile
Mileage $0.7000 (or Current IRS Rate)
Subconsultants 15% Cost+
Outside Services at cost
Rates listed are adjusted annually. 94