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Home My WebLink About10/21/2025 07.H. Resolution authorizing acceptance of a National Highway System award with the Washington State Department of Transportation for the S 1st St Pavement Rehabilitation Project 2885 � ljlt ii! •' r I!I/ sNOW. . BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.H. For Meeting of: October 21, 2025 ITEM TITLE: Resolution authorizing acceptance of a National Highway System award with the Washington State Department of Transportation for the S 1st St Pavement Rehabilitation Project 2885 (Streets Capital Fund) SUBMITTED BY: Bill Preston, Community Development Director SUMMARY EXPLANATION: The City of Yakima was awarded $7,443,000 in Federal Funding through the 2025 NHS Management program from the Washington State Department of Transportation for the S 1st Street Pavement Rehabilitation Project 2885. The project will include milling and overlaying of existing asphalt, crack sealing, sidewalk, curb ramps, and illumination. Construction estimated to begin in 2027. There is a $750,000 local match required. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution Award NHS $7.443 AT2885(final).docx Federal NHS 2885 75 RESOLUTION NO. R-2025- A RESOLUTION authorizing acceptance and execution of a grant program agreement with the Washington State Department of Transportation for the S 1st Street Pavement Rehabilitation Project 2885 WHEREAS, the City of Yakima (CITY) is improving the functionality and safety of S 1st Street from Walnut St to Pacific Ave; and WHEREAS, improvements consist of mill and overlay, crack sealing, sidewalk, curb and gutters, curb ramps, and illumination; and WHEREAS, the City has received $7,443,000 in Federal Funding through the 2025 NHS Management program from the Washington State Department of Transportation (WSDOT) for the S 1st Street Pavement Rehabilitation Project 2885; and WHEREAS, there is a $750,000 local funding match require; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to accept and execute the grant agreement WSDOT for the S 1st Street Pavement Rehabilitation Project 2885, and authorize the City Manager to take all necessary steps to execute the grant agreement, necessary contracts, and administer the funds received from WSDOT; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. The City Manager is hereby authorized to accept the Washington State Department of Transportation (WSDOT) grant, not to exceed Seven Million Four Hundred Forty-Three Thousand Dollars ($7,443,000) as described in the Award Letter, and directed to take all necessary steps to secure the funding for the S 1st Street Pavement Rehabilitation Project 2885. Section 2. The appropriate administrative officials of the City are hereby authorized to receive monies and to expend the same as authorized by the WSDOT award. Section 3. The City Manager, or his designee, shall have responsibility for the administration of said funds and expenditure of said funds received pursuant to the WSDOT award and the budget submitted therewith for the grant. Section 4. The City Council hereby authorizes the City Manager to execute any and all contracts necessary and not to exceed the budgeted amounts outlined in the award, and enter into any other necessary agreements or documents to accomplish the S 1st Street Pavement Rehabilitation Project 2885 funded through the WSDOT award. Section 5. Severability. If any section, subsection, paragraph, sentence or clause of this resolution is declared invalid or unconstitutional for any reason, such decision shall not affect the validity or constitutionality of the remaining portions of the resolution. ADOPTED BY THE CITY COUNCIL this 21st day of October, 2025. 76 Patricia Byers, Mayor ATTEST: Rosalinda Ibarra, City Clerk 77 WAP Washington State Local Programs Department of Transportation310 Maple Park Avenue S.E pP.O.Box 47390 Olympia WA 98504-7390 360-705-7370 www.wsdot.wa.gov August 6, 2025 Mr. Bill Preston, PE City Engineer City of Yakima 129 North 2nd Street Yakima, WA 98901 RE: S. 1st St Pavement Rehabilitation 2025 National Highway System (NHS)Asset Management Program Federal Funding Dear Mr. Preston: WSDOT is pleased to advise you that the above-mentioned project was selected to receive funding through the 2025 NHS Asset Management program. The federal funding is limited as shown below: S. 1st St Pavement Rehabilitation $7,443,000 Scope: Mill and overlay, crack seal, sidewalk, curb ramps, and illumination. NOTE: Funding provided requires the local match as detailed in your project application. If no local match was identified,federal funds are available at 100%,for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2027, or funds may be reprogrammed to other projects. Scope changes are not allowed To meet state and federal requirements,the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (httn:/lwww.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc. ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). ✓ Funding and billing forms. 78 Mr. Bill Preston, PE City of Yakima August 6, 2025 ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database, you will need an account name and password. Your account name is Yakima and your password is Yakim007. The password is case sensitive. • If the project is not actively pursued or becomes inactive(23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For questions or assistance, please contact your Region Local Programs Engineer, Seth Walker at 509.577.1780 or Seth.Walkera,wsdot.wa.gov. Sincerely, v -- ' Tay Drye, P Director Local Programs JD:st:cdm cc: James Restucci, Acting Executive Director, YVCOG Seth Walker, PE, South Central Region Local Programs Engineer 79