HomeMy WebLinkAboutR-2005-102 Huibregtse Louman Associates AgreementRESOLUTION NO. R 2005 -102
A RESOLUTION authorizing and directing the City Manager of the City of
Yakima to execute a professional services agreement between the
City of Yakima and Huibregtse Louman Associates for design,
engineering, and construction management services for the
North Front Street Historic District and Yakima Avenue
Pedestrian Corridor Improvements and all subsequent
agreements and amendments, applications and other documents
related to the successful furtherance of these projects.
WHEREAS, the North Front Street Historic District and the Yakima Avenue
Pedestrian Corridor are vital components of the City of Yakima and are integral to
the promotion of residential and economic development and tourism in the
downtown Yakima area; and
WHEREAS, the City desires to see the continued re -development and
improvement of the North Front Street Historic District and Yakima Avenue
Pedestrian Corridor; and
WHEREAS, the City has received grant funds totaling $4,790,000.00 for the
renovation and improvement of the public walkways around the North Front Street
Historic District and along the Yakima Avenue Pedestrian Corridor; and
WHEREAS, the City of Yakima requires professional services for the design,
engineering and construction management of the renovation and improvement of the
public walkways around the North Front Street Historic District and along the
Yakima Avenue Pedestrian Corridor; and
WHEREAS, Huibregtse Louman Associates has been selected from a pool of
qualified firms as having the necessary experience and expertise, and being the most
qualified, to provide design, engineering and construction management services for
the renovation and improvement of the public walkways around the North Front
Street Historic District and along the Yakima Avenue Pedestrian Corridor; and
WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima to authorize execution of a professional services agreement between the City
of Yakima and Huibregtse Louman Associates in an amount not to exceed without
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prior approval $1,101,700.00 for the provision of design, engineering and
construction management services for the renovation and improvement of the public
walkways around the North Front Street Historic District and along the Yakima
Avenue Pedestrian Corridor, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute an agreement
in a form substantially similar to the attached "PROFESSIONAL SERVICES
AGREEMENT" with Huibregtse Louman Associates for the provision of design,
engineering and construction management services for the renovation and improvement of
the public walkways around the North Front Street Historic District and along the Yakima
Avenue Pedestrian Corridor and all subsequent agreements and amendments, applications
and other documents related to the successful furtherance of these projects.
ADOPTED BY THE CITY COUNCIL this 28th day of June, 2005.
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A 1"1'EST: Paul P. George, Mayor
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City Clerk
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AGREEMENT BETWEEN
CITY OF YAKIMA, WASHINGTON AND
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this I — day of
-3-6 j , 2005, by and between the City of Yakima, Washington, with principal offices
at 129 North Second Street, Yakima, WA 98901, hereinafter referred to as "CITY," and
HUIBREGTSE, LOUMAN ASSOCIATES, INC., 801 North 39th Avenue, Yakima, WA 98902,
which corporation and its principal engineers performing this Agreement are licensed and
registered to do business in the State of Washington, hereinafter referred to as "ENGINEER,"
for the YAKIMA DOWNTOWN FUTURES INITIATIVE PHASE 1, including the North Front
Street Historic block and Yakima Avenue Sidewalks from Front Street to Ninth Street, herein
called the "PROJECT."
WITNESSETH:
RECITALS
WHEREAS, the CITY desires to retain the ENGINEER to provide engineering
and streetscape/landscape services for design and construction engineering for the PROJECT,
including the North Front Street Historic Block improvements and Yakima Avenue Sidewalk
Improvements from Front Street to Ninth Street.
WHEREAS, the ENGINEER represents that it has available and offers to
provide personnel with expertise and experience necessary to satisfactorily accomplish the
work within the required time and that it has no conflicts of interest prohibited by law from
entering into this Agreement;
SECTION 1
1.1
Agreement.
NOW, THEREFORE, the CITY and the ENGINEER agree as follows:
INCORPORATION OF RECITALS
The above recitals are incorporated into these operative provisions of the
SECTION 2 SCOPE OF SERVICES
2.0.1 The ENGINEER agrees to perform those services described hereafter. Unless
modified in writing by both parties, duties of the ENGINEER shall not be construed to exceed
those services specifically set forth herein.
2.0.2 The ENGINEER shall use its best efforts to maintain continuity in personnel and
shall assign Dennis J. Whitcher, PE, as Project Manager throughout the term of this
Agreement unless other personnel are approved by the CITY.
2.1 Basic Services: The ENGINEER agrees to perform those tasks described in
Exhibit A, entitled "City of Yakima—YAKIMA DOWNTOWN FUTURES INITIATIVE PHASE 1,"
which is part of this Agreement as if fully set forth herein.
2.2 Additional Services: The CITY and the ENGINEER agree that not all WORK to
be performed by the ENGINEER can be defined in detail at the time this Agreement is
executed and that additional WORK related to the Project and not covered in Exhibit A may
be needed during performance of this Agreement. The CITY may, at any time, by written
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order, direct the ENGINEER to revise portions of the PROJECT WORK previously completed
in a satisfactory manner, delete portions of the PROJECT, or request that the ENGINEER
perform additional WORK beyond the scope of the PROJECT WORK. Such changes
hereinafter shall be referred to as "Additional Services."
2.2.1 If such Additional Services cause an increase or decrease in the ENGINEER'S
cost of, or time required for, performance of any services under this Agreement, a contract
price and/or completion time adjustment pursuant to this Agreement shall be made and this
Agreement shall be modified in writing accordingly.
2.2.2 Compensation for each such request for Additional Services will be negotiated
by the CITY and the ENGINEER according to the provisions set forth in Exhibit B and, if so
authorized, shall be considered part of the PROJECT WORK. The ENGINEER shall not
perform any Additional Services until so authorized by the CITY and agreed to by the
ENGINEER in writing.
2.3 The ENGINEER must assert any claim for adjustment in writing within thirty (30)
days from the date of receipt by the ENGINEER of the written notification of change or of
providing services related to an asserted change, whichever is earliest.
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City -Furnished Data and Responsibility of City: The CITY will provide to the
ENGINEER or perform the following:
a. Provide full information as to CITY requirements of the Project.
b. Assist the ENGINEER by placing at its disposal all available information
pertinent to the Project including previous reports, record drawings, original
design plans and specifications, electronic drawings, plats, surveys, utility
records, and any other data relative to design and construction of the
Project.
c. Obtain all rights-of-way and easements necessary to construct the
PROJECT.
d. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals, and other documents presented by the ENGINEER and render in
writing decisions pertaining thereto within a reasonable time so as not to
delay the work of the ENGINEER.
e. Advertise for hearings and proposals for bidders, open the proposals at the
appointed time and place, and pay for all costs incidental thereto.
f. Obtain approval of all governmental authorities having jurisdiction over the
Project and such approvals and consents from such other individuals or
bodies as may be necessary for completion of the Project.
Provide the services of a Project Coordinator, which duties shall include
property/business owner liaison services throughout design and
construction, and coordination for undergrounding Pacific Power aerial
facilities in the North Front Street Historic Block.
3.2 Access to Facilities and Property: The CITY will make its facilities reasonably
accessible to the ENGINEER as required for the ENGINEER'S performance of its services and
will provide labor and safety equipment as reasonably required by the ENGINEER for such
access.
g.
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3.3 Timely Review: The CITY will examine the ENGINEER'S studies, reports,
sketches, drawings, specifications, proposals, and other documents; obtain advice of an
attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions required of the
CITY in a timely manner. Such examinations and decisions, however, shall not relieve the
ENGINEER of any contractual obligations nor of its duty to render professional services
meeting the standards of care for its profession.
3.4 The CITY shall appoint a City's Representative with respect to WORK to be
performed under this Agreement. The City's Representative shall have complete authority to
transmit instructions and receive information. The ENGINEER shall be entitled to reasonably
rely on such instructions made by the CITY'S Representative unless otherwise directed in
writing by the CITY, but the ENGINEER shall be responsible for bringing to the attention of the
CITY'S Representative any instructions which the ENGINEER believes are inadequate,
incomplete, or inaccurate based upon the ENGINEER'S knowledge.
3.5 Any documents, services, and reports provided by the CITY to the ENGINEER
are available solely as additional information to the ENGINEER and will not relieve the
ENGINEER of its duties and obligations under this Agreement or at law. The ENGINEER shall
be entitled to reasonably rely upon the accuracy and the completeness of such documents,
services and reports, but shall be responsible for exercising customary professional care in
using and reviewing such documents, services, and reports and drawing conclusions
therefrom.
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
4.1 In signing this Agreement, the CITY grants the ENGINEER specific
authorization to proceed with WORK described in Exhibit A. The time for completion is
defined in Exhibit A, or as amended.
SECTION 5 COMPENSATION
5.1 Compensation on a Time Spent Basis at Specific Hourly Rates: For the
services described in Exhibit A, compensation shall be according to Exhibit C—Schedule of
Specific Hourly Rates on a time spent basis plus reimbursement for direct non -salary
expenses.
5.1.1 Direct Non -Salary Expenses: Direct Non -Salary Expenses are those costs
incurred on or directly for the PROJECT including, but not limited to, necessary transportation
costs, including current rates for ENGINEER'S vehicles; meals and lodging; laboratory tests
and analyses; printing, binding, and reproduction charges; all costs associated with other
outside nonprofessional services and facilities; special CITY -requested and PROJECT -related
insurance and performance warranty costs; and other similar costs. Reimbursement for Direct
Non -Salary Expenses will be on the basis of actual charges when furnished by commercial
sources and on the basis of current rates when furnished by the ENGINEER. Estimated Direct
Non -Salary Expenses are shown in Exhibit B.
5.1.1.2 Travel costs, including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the ENGINEER and each of the Subconsultants in
connection with PROJECT WORK; provided, as follows:
• That a maximum of U.S. INTERNAL REVENUE SERVICE allowed cents per
mile will be paid for the operation, maintenance, and depreciation costs of
company or individually owned vehicles for that portion of time they are used for
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PROJECT WORK. The ENGINEER, whenever possible, will use the least
expensive form of ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a maximum of
$40 per day per person. This rate may be adjusted on a yearly basis.
• That accommodation shall be at a reasonably priced hotel/motel.
• That air travel shall be by coach class and shall be used only when absolutely
necessary.
5.1.2 Telephone charges, computer charges, in-house reproduction charges, first
class postage, and FAX charges are not included in the direct expense costs, but are
considered included in the Schedule of Specific Hourly Billing Rates.
5.1.3 Professional Subconsultants: Professional Subconsultants are those costs for
engineering, architecture, geotechnical services, and similar professional services approved by
the CITY. Reimbursement for Professional Subconsultants will be on the basis of 1.10 times
the actual costs billed by the Professional Subconsultant for services provided to the CITY
through this Agreement. Estimated Subconsultant costs are shown in Exhibit B.
5.2 Unless specifically authorized in writing by the CITY, the total budgetary amount
for this PROJECT shall not exceed that amount set forth in Exhibit B. The ENGINEER will
make reasonable efforts to complete the WORK within the budget and will keep the CITY
informed of progress toward that end so that the budget or WORK effort can be adjusted if
found necessary. The ENGINEER is not obligated to incur costs beyond the indicated budget,
as may be adjusted, nor is the CITY obligated to pay the ENGINEER beyond these limits.
When any budget has been increased, the ENGINEER'S excess costs expended prior to such
increase will be allowable to the same extent as if such costs had been incurred after the
approved increase, provided that the City was informed in writing at the time such costs were
incurred.
5.3 The ENGINEER will use its best efforts to submit to the City's Representative by
the 10th day of each calendar month an invoice for payment for PROJECT services completed
through the accounting cut-off day of the previous month. Such invoices shall be for
PROJECT services and WORK performed and costs incurred prior to the date of the invoice
and not covered by previously submitted invoices. The ENGINEER shall submit with each
invoice a summary of time expended on the PROJECT for the current billing period, copies of
subconsultant invoices, and any other supporting materials determined by the City to be
necessary to substantiate the costs incurred. The CITY will use its best efforts to pay such
invoices within thirty (30) days of receipt and upon approval of the WORK done and amount
billed. The CITY will notify the ENGINEER promptly if any problems are noted with the invoice.
The CITY may question any item in an invoice, noting to the ENGINEER the questionable
item(s) and withholding payment for such item(s). The ENGINEER may resubmit such item(s)
in a subsequent invoice together with additional supporting information required.
5.4 Final payment of any balance due the ENGINEER for PROJECT services will
be made within forty-five (45) days after satisfactory completion of the services required by this
Agreement as evidenced by written acceptance by the CITY and after such audit or verification
as the CITY may deem necessary and execution and delivery by the ENGINEER of a release
of all known claims against the CITY arising under or by virtue of this Agreement, other than
such claims, if any, as may be specifically exempted by the ENGINEER from the operation of
the release in stated amounts to be set forth therein.
5.5 Payment for any PROJECT services and WORK shall not constitute a waiver or
release by the CITY of any claims, right, or remedy it may have against the ENGINEER under
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this Agreement or by law, nor shall such payment constitute a waiver, remission, or discharge
by the CITY of any failure or fault of the ENGINEER to satisfactorily perform the PROJECT
WORK as required under this Agreement.
SECTION 6 RESPONSIBILITY OF ENGINEER
6.1 The ENGINEER shall be responsible for the professional quality, technical
adequacy and accuracy, timely completion, and the coordination of all plans, design, drawings,
specifications, reports, and other services furnished by the ENGINEER under this Agreement.
The ENGINEER shall, without additional compensation, correct or review any errors,
omissions, or other deficiencies in its plans, designs, drawings, specifications, reports, and
other services. The ENGINEER shall perform its WORK according to generally accepted civil
engineering standards of care and consistent with achieving the PROJECT WORK within
budget, on time, and in compliance with applicable laws, regulations, and permits.
6.2 The CITY'S review or approval of, or payment for, any plans, drawings, designs,
specifications, reports, and incidental WORK or services furnished hereunder shall not in any
way relieve the ENGINEER of responsibility for the technical adequacy, completeness, or
accuracy of its WORK and the PROJECT WORK. The CITY'S review, approval, or payment
for any of the services shall not be construed to operate as a waiver of any rights under this
Agreement or at law or any cause of action arising out of the performance of this Agreement.
6.3 In performing WORK and services hereunder, the ENGINEER and its
subcontractors, subconsultants, employees, agents, and representatives shall be acting as
independent contractors and shall not be deemed or construed to be employees or agents of
the CITY in any manner whatsoever. The ENGINEER expressly represents, warrants and
agrees that its status as an independent contractor in the performance of the work and
services required under this Agreement is consistent with and meets the six -part independent
contractor test set forth in RCW 51.08.195. The ENGINEER shall not hold itself out as, nor
claim to be, an officer or employee of the CITY by reason hereof and will not make any claim,
demand, or application to or for any right or privilege applicable to an officer or employee of the
CITY. The ENGINEER shall be solely responsible for any claims for wages or compensation
by the ENGINEER's employees, agents, and representatives, including subconsultants and
subcontractors, and shall save and hold the CITY harmless therefrom.
6.4 Indemnification:
a. The ENGINEER agrees to hold harmless, indemnify, and defend the CITY, its
elected officials, officers, employees, and agents from and against any and all suits, actions,
claims, liability, damages, judgments, costs and expenses (including reasonable attorney's
fees) which result from or arise out of the negligence and/or willful misconduct of the
ENGINEER, its principals, officers, agents, employees and/or subcontractors in connection
with or incidental to the performance or non-performance of this Agreement.
b. The CITY agrees to hold harmless, indemnify, and defend the ENGINEER, its
principals, officers, employees, and agents from and against any and all suits, actions, claims,
liability, damages, judgments, costs and expenses (including reasonable attorney's fees)
which result from or arise out of the negligence and/or willful misconduct of the CITY, its
elected officials, officers, employees and agents in connection with or incidental to the
performance or non-performance of this Agreement.
c. In the event that either and/or both the ENGINEER and the CITY are negligent
and/or engage in willful misconduct, each party shall be liable for its contributory share of
negligence and/or willful misconduct for any resulting suits, actions, claims, liability,
damages, judgments, costs and expenses (including reasonable attorney's fees).
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d. Nothing contained in this Section or this Agreement shall be construed to
create a liability or a right of indemnification in any third party.
e. This Section of the Agreement shall survive the term or expiration of this
Agreement and shall be binding on the parties to this Agreement.
6.5 In any and all claims by an employee of the ENGINEER, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Agreement shall not be limited in any
way by any limitation on the amount or types of damages, compensation, or benefits payable
by or for the ENGINEER or a subcontractor under workers' or workmens' compensation acts,
disability benefit acts, or other employee benefit acts. The ENGINEER waives its immunity
under the Industrial Insurance Act, Title 51, RCW. Such waiver has been mutually negotiated
by the ENGINEER and the CITY as evidenced by their specific and express initialing of this
paragraph.
ENGINEER'S INITIALS CITY'S INITIALS
6.6 It is understood that any resident engineering or inspection provided by the
ENGINEER is for the purpose of determining compliance with the technical provisions of
PROJECT specifications and does not constitute any form of guarantee or insurance with
respect to the performance of a contractor. The ENGINEER does not assume responsibility
for methods or appliances used by a contractor, for the safety of construction work, or for
compliance by contractors with laws and regulations. The CITY shall use its best efforts to
ensure that the construction contract requires that the contractor(s) indemnify and name the
CITY, the CITY'S and the ENGINEER'S officers, principals, employees, agents,
representatives, and engineers as additional insureds on the contractor's insurance policies
covering the PROJECT, exclusive of insurance for ENGINEER professional liability.
6.7 Subsurface Investigations: In soils, foundation, groundwater, and other
subsurface investigations, the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where observation, exploration,
and investigations have been made. Because of the inherent uncertainties in subsurface
evaluations, changed or unanticipated underground conditions may occur that could affect total
PROJECT cost and/or execution. These conditions and cost/execution effects are not the
responsibility of the ENGINEER, to the extent that the ENGINEER has exercised the
applicable standard of professional care and judgment in such investigations.
SECTION 7 PROJECT SCHEDULE AND BUDGET
7.1 The general PROJECT schedule and the budget for both the entire PROJECT
and its component tasks shall be as set forth in this Agreement and attachments. The project
schedule and performance dates for the individual tasks shall be mutually agreed to by the
CITY and the ENGINEER within fifteen days after execution of this Agreement. The
performance dates and budgets for tasks may be modified only upon written agreement of the
parties hereto. The performance date for tasks and the completion date for the entire
PROJECT shall not be extended nor the budget increased because of any unwarranted delays
attributable to the ENGINEER, but may be extended or increased by the CITY in the event of a
delay caused by special services requested by the CITY or because of unavoidable delay
caused by any governmental action or other conditions beyond the control of the ENGINEER
which could not be reasonably anticipated.
7.2 Not later than the tenth day of each calendar month during the performance of
the PROJECT, the ENGINEER shall submit to the CITY'S Representative a copy of the current
schedule and a written narrative description of the WORK accomplished by the ENGINEER
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and subconsultants on each task, indicating a good faith estimate of the percentage
completion thereof on the last day of the previous month. Additional oral or written reports
shall be prepared at the request of the CITY for presentation to other governmental agencies
and/or to the public.
SECTION 8 REUSE OF DOCUMENTS
8.1 All internal WORK products of the ENGINEER are instruments or service of this
PROJECT. Such documents are not intended nor represented to be suitable for reuse by the
Owner or others on extensions of the Specific Project for which they were prepared or on any
other project. Any such reuse or modification without written verification or adaptation by
Engineer, as appropriate for the specific purpose intended, will be at the OWNER's sole risk
and without liability or legal exposure to the ENGINEER or to the ENGINEER's consultants.
The CITY agrees to indemnify the ENGINEER and its officers, employees, subcontractors, and
affiliated corporations from all claims, damages, losses, and costs, including, but not limited to,
litigation expenses and attorney's fees arising out of or related to such unauthorized reuse,
change, or alteration; provided, however, that the ENGINEER will not be indemnified for such
claims, damages, losses, and costs including without limitations litigation expenses and
attorney fees where caused by the ENGINEER's own acts or omissions.
8.2 The ENGINEER agrees that ownership of any plans, drawings, designs,
specifications, computer programs, technical reports, operating manuals, calculations, notes,
and other WORK submitted or which are specified to be delivered under this Agreement or
which are developed or produced and paid for under this Agreement, whether or not complete,
shall be vested in the CITY.
SECTION 9 AUDIT AND ACCESS TO RECORDS
9.1 The ENGINEER, including its subconsultants, shall maintain books, records,
documents and other evidence directly pertinent to performance of the WORK under this
Agreement in accordance with generally accepted accounting principles and practices
consistently applied. The CITY or the CITY'S duly authorized representative, shall have
access to such books, records, documents, and other evidence for inspection, audit, and
copying for a period of three years after completion of the PROJECT. The CITY shall also
have access to such books, records, and documents during the performance of the PROJECT
WORK if deemed necessary by the CITY to verify the ENGINEER'S WORK and invoices.
9.2 Audits conducted pursuant to this section shall be in accordance with generally
accepted auditing standards and established procedures and guidelines of the reviewing or
auditing agency.
9.3 The ENGINEER agrees to the disclosure of all information and reports resulting
from access to records pursuant to this section, provided that the ENGINEER is afforded the
opportunity for an audit exit conference and an opportunity to comment and submit any
supporting documentation on the pertinent portions of the draft audit report and that the final
audit report will include written comments, if any, of the ENGINEER.
9.4 The ENGINEER shall ensure that substantially the foregoing paragraphs are
included in each subcontract for WORK on the Project.
9.5 Any charges of the ENGINEER paid by the CITY found by an audit to be
inadequately substantiated shall be reimbursed to the CITY.
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SECTION 10 INSURANCE
10.1 Prior to beginning WORK under this Agreement, the ENGINEER shall provide
Certificates of Insurance satisfactory to the CITY as evidence that policies providing the
following coverage and limits of insurance are in full force and effect. The CITY and the
CITY'S officers, principals, employees, representatives, and agents shall be designated as
additional insured on all such policies except for professional liability and Worker's
Compensation. Such insurance shall be primary to the extent covered as additional insureds
and other insurance maintained or carried by the CITY shall be separate and distinct and shall
not be contributing with the insurance listed hereunder. The ENGINEER's insurance carrier
shall be rated A -VII, or better, in the State of Washington.
10.1.1 Comprehensive general liability insurance, including personal injury liability,
blanket contractual liability, and broad -form property damage liability coverage. The combined
single limit for bodily injury and property damage shall be not less than $1,000,000 per
occurrence.
10.1.2. Automobile bodily injury and property damage liability insurance covering
owned, non -owned, rented, and hired cars. The combined single limit for bodily injury and
property damage shall be not less than $1,000,000 per occurrence.
10.1.3 Statutory workers' compensation and employer's liability insurance as required
by state law.
10.1.4 Professional liability insurance. The limit of liability shall be not less than
$1,000,000.
Failure of either or all of the additional insureds to report a claim under such
insurance shall not prejudice the rights of the CITY, its officers, employees, agents, and
representatives thereunder. The CITY and the CITY'S officers, principals, employees,
representatives, and agents shall have no obligation for payment of premiums because of
being named as additional insureds under such insurance. None of the policies issued
pursuant to the requirements contained herein shall be canceled, allowed to expire, or
changed in any manner so as to affect the rights of the City thereunder until thirty (30) days
after written notice to the CITY of such intended cancellation, expiration, or change. The
provisions of this Section shall survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or termination.
SECTION 11 SUBCONTRACTS
11.1 The ENGINEER shall be entitled, to the extent determined appropriate by the
ENGINEER, to subcontract any portion of the WORK to be performed under this Agreement.
11.2 Any subconsultants or subcontractors to the ENGINEER utilized on this
PROJECT, including any substitutions thereof, will be subject to prior approval by the CITY,
which approval shall not be unreasonably withheld. Each subcontract shall be subject to
review by the CITY'S Representative, if requested, prior to the subconsultant or
subcontractor's proceeding with the WORK. Such review shall not constitute an approval as to
the legal form or content of such subcontract. The ENGINEER shall be responsible for the
architectural and engineering performance, acts, and omissions of all persons and firms
performing subcontract WORK.
11.3 The ENGINEER shall submit, along with its monthly invoices, a description of all
WORK completed by subconsultants and subcontractors during the preceding month and
copies of all invoices thereto.
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SECTION 12 ASSIGNMENT
12.1 This Agreement is binding on the heirs, successors, and assigns of the parties
hereto. This Agreement may not be assigned by the CITY or the ENGINEER without prior
written consent of the other, which consent will not be unreasonably withheld.
SECTION 13 INTEGRATION
13.1 This Agreement represents the entire understanding of the CITY and the
ENGINEER as to those matters contained herein. No prior oral or written understanding shall
be of any force or effect with respect to those matters covered herein. This Agreement may
not be modified or altered except in writing signed by both parties.
SECTION 14 GOVERNING LAW
14.1 This Agreement shall be governed by and construed in accordance with the
laws of the State of Washington.
SECTION 15 VENUE
15.1 The venue for any action to enforce or interpret this Agreement shall lie in the
Superior Court of Washington for Yakima County, Washington.
SECTION 16 SEVERABILITY
16.1 If any part of this Agreement is found to conflict with applicable laws, such part
shall be inoperative, null, and void insofar as it conflicts with said laws, but the remainder of
this Agreement shall be in full force and effect.
SECTION 17 EQUAL EMPLOYMENT and NONDISCRIMINATION
17.1 In connection with the Services under this Agreement, the ENGINEER agrees
to comply with the applicable provisions of State and Federal Equal Employment Opportunity
and Nondiscrimination statutes and regulations. The ENGINEER shall not discriminate on the
basis of race, age, color, sex, religion, national origin, creed, marital status, political affiliation,
or the presence of any sensory, mental or physical handicap. This provision shall include but
not be limited to the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation, selection for
training, and the provision of services under this Agreement.
SECTION 18 THE AMERICANS WITH DISABILITIES ACT
18.1 The ENGINEER shall comply with the Americans with Disabilities Act of 1990,
42 U.S.C. § 12101 et seq. (ADA), and its implementing regulations, and Washington State's
anti -discrimination law as contained in RCW Chapter 49.60 and its implementing regulations,
with regard to the activities and services provided pursuant to this Agreement. The ADA
provides comprehensive civil rights to individuals with disabilities in the area of employment,
public accommodations, public transportation, state and local government services, and
telecommunications.
SECTION 19 COMPLIANCE WITH LAW
19.1 The ENGINEER agrees to perform all services under and pursuant to this
Agreement in full compliance with any and all applicable laws, rules, and regulations adopted
or promulgated by any governmental agency or regulatory body, whether federal, state, local,
or otherwise.
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SECTION 20 NO CONFLICT OF INTEREST
20.1 The ENGINEER covenants that neither it nor its employees have any interest
and shall not hereafter acquire any interest, direct or indirect, which would conflict in any
manner or degree with the performance of this Agreement. The ENGINEER further covenants
that it will not hire anyone or any entity having such a conflict of interest during the
performance of this Agreement.
SECTION 21 SUSPENSION OF WORK
21.1 The CITY may suspend, in writing by certified mail, all or a portion of the WORK
under this Agreement if unforeseen circumstances beyond the CITY'S control are interfering
with normal progress of the WORK. The ENGINEER may suspend, in writing by certified mail,
all or a portion of the WORK under this Agreement if unforeseen circumstances beyond the
ENGINEER'S control are interfering with normal progress of the WORK. The ENGINEER may
suspend WORK on the PROJECT in the event the CITY does not pay invoices when due,
except where otherwise provided by this Agreement. The time for completion of the WORK
shall be extended by the number of days WORK is suspended. If the period of suspension
exceeds 90 days, the terms of this Agreement are subject to renegotiation, and both parties
are granted the option to terminate WORK on the suspended portion of the Project in
accordance with SECTION 23.
SECTION 22 NON -WAIVER OF BREACH
22.1 A waiver by any party hereto of a breach by any other party hereto of any
covenant or condition of this Agreement shall not impair the right of the party not in default to
avail itself of any subsequent breach thereof. Leniency, delay or failure of any party to insist
upon strict performance of any agreement, covenant or condition of this Agreement, or to
exercise any right herein given in any one or more instances, shall not be construed as a
waiver or relinquishment of any such agreement, covenant, condition or right.
SECTION 23 TERMINATION OF WORK
23.1 Either party may terminate this Agreement, in whole or in part, if the other party
materially breaches its obligations under this Agreement and is in default through no fault of
the terminating party. However, no such termination may be effected unless the other party is
given: (1) not less than fifteen (15) calendar days' written notice delivered by certified mail,
return receipt requested, of intent to terminate; and (2) an opportunity for consultation with the
terminating party and for cure before termination. Notice shall be considered issued within
seventy-two (72) hours of mailing by certified mail to the place of business of either party as
set forth in this Agreement.
23.2 In addition to termination under Section 23.1 above, the CITY may terminate
this Agreement for its convenience, in whole or in part, provided the ENGINEER is given: (1)
not less than fifteen (15) calendar days' written notice delivered by certified mail, return receipt
requested, of intent to terminate; and (2) an opportunity for consultation with the CITY before
termination.
23.3 If the CITY terminates for default on the part of the ENGINEER, an adjustment
in the contract price pursuant to the Agreement shall be made, but (1) no amount shall be
allowed for anticipated profit on unperformed services or other WORK, and (2) any payment
due to the ENGINEER at the time of termination may be adjusted to the extent of any
additional costs or damages the CITY has incurred, or is likely to incur, because of the
ENGINEER'S breach. In such event, the CITY shall consider the amount of WORK originally
required which was satisfactorily completed to date of termination, whether that WORK is in a
10
form or of a type which is usable and suitable to the CITY at the date of termination and the
cost to the CITY of completing the WORK itself or of employing another firm to complete it.
Under no circumstances shall payments made under this provision exceed the contract price.
In the event of default, the ENGINEER agrees to pay the CITY for any and all damages, costs,
and expenses whether directly, indirectly, or consequentially caused by said default. This
provision shall not preclude the CITY from filing claims and/or commencing litigation to secure
compensation for damages incurred beyond that covered by contract retainage or other
withheld payments.
23.4 If the ENGINEER terminates for default on the part of the CITY or if the CITY
terminates for convenience, the adjustment pursuant to the Agreement shall include payment
for services satisfactorily performed to the date of termination, in addition to termination
settlement costs the ENGINEER reasonably incurs relating to commitments which had become
firm before the termination, unless the CITY determines to assume said commitments.
23.5 Upon receipt of a termination notice under Subsections 23.1 or 23.2 above, the
ENGINEER shall (1) promptly discontinue all services affected (unless the notice directs
otherwise), and (2) deliver or otherwise make available to the CITY all originals of data,
drawings, specifications, calculations, reports, estimates, summaries, and such other
information, documents, and materials as the ENGINEER or its subconsultants may have
accumulated or prepared in performing this Agreement, whether completed or in progress, with
the ENGINEER retaining copies of the same.
23.6 Upon termination under any subparagraph above, the CITY reserves the right to
prosecute the WORK to completion utilizing other qualified firms or individuals, provided that
the ENGINEER shall have no responsibility to prosecute further WORK thereon.
23.7 If, after termination for failure of the ENGINEER to fulfill contractual obligations,
it is determined that the ENGINEER has not so failed, the termination shall be deemed to have
been effected for the convenience of the CITY. In such event, the adjustment pursuant to the
Agreement shall be determined as set forth in subparagraph 23.4 of this Section.
23.8 If, because of death, unavailability or any other occurrence, it becomes
impossible for any key personnel employed by the ENGINEER in PROJECT WORK or for any
corporate officer of the ENGINEER to render his services to the PROJECT, the ENGINEER
shall not be relieved of its obligations to complete performance under this Agreement without
the concurrence and written approval of the CITY. If the CITY agrees to termination of this
Agreement under this provision, payment shall be made as set forth in subparagraph 23.3 of
this Section.
SECTION 24 NOTICE
24.1 Any notice required to be given under the terms of this Agreement shall be
directed to the party at the address set forth below. Notice shall be considered issued and
effective upon receipt thereof by the addressee -party, or seventy-two hours after mailing by
certified mail to the place of business set forth below, whichever is earlier.
CITY: City of Yakima
2301 Fruitvale Boulevard
Yakima, WA 98902
Attn: Mr. Chris Waarvick, Public Works Director
ENGINEER: HUIBREGTSE, LOUMAN ASSOCIATES, INC.
801 North 39th Avenue
Yakima, WA 98902
Attn: President
11
SECTION 25 NEUTRAL AUTHORSHIP
25.1 Each of the provisions of this Agreement has been reviewed and negotiated and
represents the combined work product of all parties hereto. No presumption or other rules of
construction which would interpret the provisions of this Agreement in favor of or against the
party preparing the same shall be applicable in connection with the construction or
interpretation of any of the provisions of this Agreement.
SECTION 26 THIRD PARTIES
26.1 The CITY and the ENGINEER are the only parties to this Agreement and are
the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to
give, or shall be construed to give or provide any right or benefit, whether directly or indirectly
or otherwise, to third persons.
SECTION 27 COUNTERPARTS
27.1 This Agreement may be executed in one or more counterparts, each of which
shall be deemed an original, but all of which shall constitute one and the same Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their respective authorized officers or representatives as of the day and year first
above written.
CITY OF YAKIMA
Signature
Richard A. Zais, Jr.
(Printed Name)
Title: City anager
Date: tki(j ( .
HUIBREGTSE, LOUMAN ASSOCIATES,
INC.
Signature
William L. Huibregtse
(Printed Name)
Title: President
Date: `1�- -os
City Contract No. ev%
Resolution No. Xi—a/45—AL?
12
STATE OF WASHINGTON
ss.
County of Yakima
I certify that I know or have satisfactory evidence that Richard A. Zais, Jr., is the person
who appeared before me, and said person acknowledged that he signed this instrument, on
oath stated that he was authorized to execute the instrument, and acknowledged it as the City
Manager of the City of Yakima to be the free and voluntary act of such party for the uses and
purposes mentioned in the instrument.
GIVEN UNDUand official seal this , (I day of y , 2005.
,./v)
STATE OF WASHINGTON )
) ss.
County of Yakima
(Printed Name)
Notary Public in and for the State of
Washington, residing at L 9 �'. ra��r
My commission expires
certify that I know or have satisfactory evidence that William L. Huibregtse, PE, is the
person who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he was authorized to execute the instrument, and
acknowledged it as the President of Huibregtse, Louman Associates, Inc., to be the free and
voluntary act of such party for the uses and purposes mentioned in the instrument.
GIVEN UNDER my hand and official seal this X day of , 2005.
Tali C'hat- bon Kw& LL
(Printed Name)
Notary Public in and for the State of
Washington, residing at t jj`2Ir't —
My commission expires e-,_/C� G(v
13
EXHIBIT A
CITY OF YAKIMA — YAKIMA DOWNTOWN FUTURES INITIATIVE PHASE 1
SCOPE OF WORK
During the term of this AGREEMENT, the ENGINEER shall perform professional services in
connection with the following project:
City of Yakima - Downtown Futures Initiative - Phase 1
This scope of work shall include the furnishing of all services, labor, materials, equipment,
supplies, and incidentals necessary to conduct and complete the work as hereinafter described.
Part 1 - Yakima Avenue Sidewalks: Sidewalk replacement from existing curb and gutter to
building fronts of the area described as the south side of Yakima Avenue from Front Street to First
Street; and both sides of Yakima Avenue from First Street to Ninth Street to include preliminary
concept design of special sidewalk paving patterns, street trees, sidewalk planting, site
furnishings, pedestrian lighting, and coordination with proposed North Front Street renovation
plans. Three urban design and landscape options will be prepared. Upon authorization from City
Council, final design and preparation of construction plans and specifications for the preferred
concept design will be prepared.
Part 2 - North Front Street Historic District Renovation: Using the preliminary design and
preliminary plans (completed under previous separate agreement) complete final design and
preparation of construction plans and specifications for renovation of the North Front Street
Historic block described as the east side of Front Street - Yakima Avenue to "A" Street; the south
side of "A" Street from Front Street to Yakima Avenue; the west side of First Street from Yakima
Avenue to "A" Street; the North side of Yakima Avenue from Front Street to First Street; and the
public alleys in Block 10 of the Plat of Town of North Yakima to include new cement concrete curb
and gutter where necessary, new cement concrete sidewalks and/or pavers, new alley paving,
sewer and storm drainage replacement, water service replacement, new lighting, street furniture,
and landscaping.
PART ONE
TASK A - PRELIMINARY CONCEPT DESIGN AND FINAL DESIGN, PLANS AND SPECIFI-
CATIONS FOR YAKIMA AVENUE SIDEWALKS
1A-1. Visit and photograph the site to record existing facilities and topographic features, site
amenities, and readily visible constraints and land uses.
1A-2. Prepare three typical urban design and landscape plan options showing layout
treatments for sidewalk patterns, street trees, sidewalk planting, site furnishings, and
pedestrian lighting.
1A-3. Prepare presentation boards showing options for special paving, site furnishings,
pedestrian lighting, and plant materials.
1A-4. Prepare sidewalk graphic drawings that show options for special paving, site
furnishings, pedestrian lighting, and plant materials.
G:\JAN\YAKIMA-JC4\91 wpd
1A-5. Two community / agency meetings will be held to present the three urban design
concepts and to obtain comments.
1A-6. Revise initial concept design based upon comments received from the City, the City
Council Downtown Yakima Futures Initiative Oversight Committee, and the public.
1A-7. Prepare a construction cost estimate for the preferred concept design.
NOTE: In recognition of the proposed construction of the Downtown Yakima Hilton Garden Hotel
in the vicinity of the old Mervyn's Building, a separate set of design and construction documents
will be prepared for bidding and construction of the sidewalk improvements from the Great
Western Building to Naches Avenue.
1A-8. Perform field investigations and field surveying necessary to supplement existing pre -
design data for the design and final plans of identified improvements.
1A-9. On the basis of the preferred concept design, perform the final design and prepare final
Plans and Specifications for bid call on the proposed work, as authorized by the CITY.
1A-10. Furnish the CITY thirty (30) copies of the final Plans and Specifications for bidding and
construction.
1A-11.
Furnish to the CITY engineering data for and assist in the preparation of the required
documents so that the CITY may secure approval of such governmental authorities as
have jurisdiction over design criteria applicable to the Project.
1A-12. Answer and suppiy such information as is requested by prospective bidders.
1A-13. Prepare and issue addenda, if necessary.
1A-14. Prepare the Engineer's Estimate of construction cost.
1A-15. Attend bid opening and participate in the bid opening and evaluation process.
1A-16. Prepare tabulation of all bids received by the CITY and review bidder's qualifications.
1A-17. Make recommendation of construction contract award to the lowest responsible bidder.
PART ONE
TASK B - SERVICES DURING CONSTRUCTION FOR THE YAKIMA AVENUE SIDEWALKS
1B-1. Furnish the field survey crew necessary to set horizontal and vertical control for the
improvements authorized for construction.
1 B-2. Furnish a qualified resident engineer who shall make construction observations and
be on the job at all times that significant work is in progress, whose duty shall be to
provide surveillance of project construction for substantial compliance with Pians and
Specifications.
1B-3. Prepare progress reports on the Project and file same with the CITY and provide
monthly progress estimates to the CITY.
G:\! AN\YAKI MA -J C4\91. wpd
1 B-4. Consult and advise the CITY during construction and make a final report of the
completed work.
18-5. Monitor the construction contractor's compliance with State labor standards.
1 B-6. Review Contractor's submission of samples and shop drawings, where applicable.
1 B-7. Recommend progress payments for the construction contractor to the CITY.
1 B-8. Prepare and submit proposed contract change orders when applicable.
1 B-9. Prepare and furnish reproducible record drawings of all completed work from as -built
drawings furnished by the CITY's construction contractor.
PART TWO
TASK A- FINAL PLANS AND SPECIFICATIONS NORTH FRONT STREET HISTORIC DISTRICT
RENOVATION
2A-1. Perform field investigations and field surveying necessary to supplement existing pre -
design data for the design and final plans of identified improvements.
2A-2. On the basis of the previously approved preliminary plans, perform the final design and
prepare final Plans and Specifications for bid call on the proposed work, as authorized
by the CITY.
2A-3. Furnish the CITY thirty (30) copies of the final Plans and Specifications for bidding and
construction.
2A-4. Furnish to the CITY engineering data for and assist in the preparation of the required
documents so that the CITY may secure approval of such governmental authorities as
have jurisdiction over design criteria applicable to the Project.
2A-5. Answer and supply such information as is requested by prospective bidders.
2A-6. Prepare and issue addenda, if necessary.
2A-7. Prepare the Engineer's Estimate of construction cost.
2A-8. Attend bid opening and participate in the bid opening and evaluation process.
2A-9. Prepare tabulation of all bids received by the CITY and review bidder's qualifications.
2A-10. Make recommendation of construction contract award to the lowest responsible bidder.
TWO
TASK B - SERVICES DURING CONSTRUCTION FOR THE NORTH FRONT STREET
HISTORIC DISTRICT RENOVATION.
2B-1. Furnish the field survey crew necessary to set horizontal and vertical control for the
improvements authorized for construction.
G:WAN\YAKIMA-JC4\91 wpd
2B-2. Furnish a qualified resident engineer who shall make construction observations and
be on the job at all times that significant work is in progress, whose duty shall be to
provide surveillance of project construction for substantial compliance with. Plans and
Specifications.
2B-3. Prepare progress reports on the Project and file same with the CITY and provide
monthly progress estimates to the CITY.
2B-4. Consult and advise the CITY during construction and make a final report of the
completed work.
2B-5. Monitor the construction contractor's compliance with State labor standards.
nn !+ 1"f _. .: _... !�_.-i-. .1...1. �..t�.�:.-..: �.- ..0 .�.�.Y .-1...� _..-.J .�4 �. ... .J ..�... .: .,. ....� ...L. ........1:... 4.1..
Lia -L7. rSGVSGVY 'vUS Sii dtdUT 3 3UU4 S:1331US S US 3c13 S 317SG3 di SU bHup U6 dVJSi itj3, 11V3 SGS �- c3NI Sivt3 3SG.
2B-7. Recommend progress payments for the construction contractor to the CITY.
2B-8. Prepare and submit proposed contract change orders when applicable.
2B-9. Prepare and furnish reproducible record drawings of all completed work from as -built
L Prepare I V furnish 1 1 V V record V
drawings furnished by the CITY'S construction contractor.
End of Exhibit A
G:\JAN\YAKI MA-JC4\91.wpd
EXHIBIT B
DOWNTOWN YAKIMA FUTURES INITIATIVE - PHASE 1
Professional Fees
Preliminary Concept Design and Final Plans and Specifications for Yakima Avenue
Sidewalks
Compensation for professional services will be on a time spent basis at the specific hourly rates
shown on Exhibit C, plus reimbursement for direct non -salary expenses.
The following spreadsheet shows the estimated time and expenses to perform the Design and
Final Plans and Specifications. The maximum compensation to the ENGINEER for the Design
and Final Plans and Specifications will be $321,643.00. This maximum amount will not be
exceeded without the written agreement of the CITY and the ENGINEER.
PROJECT TITLE. Part One Task A - Preliminary Concept Design and Final Plans and Specifications for Yakima Avenue Sidewalks.
CLIENT- City of Yakima
JOB NUMBER: 05046 Huibregtse, Louman Associates, Inc.
DATE: June 21, 2005
ENGINEER'S HOURLY ESTIMATE
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof
Engineer
Licensed
Land
Surveyor
CAD
Operator
2 -Man
Surveys
Clerical
TOTAL
HRS
TASK
DIRECT
COSTS
$127
$105
$97
$76
$140
$51
DESIGN AND FINAL PLANS AND SPECIFICATIONS FOR PART ONE TASK A
PROJECT MANAGEMENT
1A-1
Project Management
180
200
0
0
0
24
404
45,084 00
1A-2
Field investigations and field
surveying
32
60
40
40
32
0
204
21,764 00
1A-3
Perform the preliminary design
100
200
0
400
0
12
712
64,712.00
1A-4
Final design, Plans, and
Specifications
80
160
0
160
0
40
440
41,160.00
1A-5
Furnish copies of Plans and
Specifications
12
16
0
40
0
40
108
8,284 00
1A-6
Design New Utility Connections
24
60
0
80
0
2
166
15,530 00
1A-7
Answer bidders questions
32
40
0
0
0
0
72
8,264 00
1A-8
Prepare and issue addenda
8
24
0
8
0
4
44
4,348.00
1A-9
Prepare Estimate of construc-
tion cost
8
32
0
0
0
8
48
4,784.00
1A-10
Attend bid opening
8
8
0
0
0
0
16
1,856 00
1A-11
Prepare tabulation of bids
4
8
0
0
0
8
20
1,756.00
G: W M**XAKI MAJ C4Y®tt wnN
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof
Engineer
Licensed
Land
Surveyor
CAD
Operator
2 -Man
Surveys
Clerical
TOTAL
HRS
TASK
DIRECT
COSTS
$127
$105
$97
$76
$140
$51
1A-12
Make recommendation of
construction contract award
2
4
0
0
0
2
8
776.00
Labor Subtotal
490
812
40
728
32
140
2242
218,318.00
EXPENSES.
hours
$/hr
Computers:
0 00
Travel:
Cost/
Unit
Air Trips
Ground
Trp.
Days
Trip
Miles
Air Travel
$0 00
0 00
Mileage
$0 00
0 00
Meals/Lodging
$0 00
0 00
Misc. expenses.
FAX
25.00
TELEPHONE
200 00
POSTAGE
100 00
PRINTING
4,000 00
SUB -CONSULTANTS
1 Hough Beck & Baird, Inc.
50,000 00
x 1 1
55,000 00
2. Brockway -Opfer -Raab
Architecture
10,000 00
x 1 1
11,000 00
3. Conley Engineering, Inc.
30,000 00
x 1 1
33,000 00
Subtotal - Labor
218,318.00
Subtotal - Expenses
4,325 00
Subtotal - Subconsultants
99,000 00
Total - DESIGN AND FINAL PLANS AND SPECIFICATIONS
$321,643.00
r_. iAN\vpxIMA-1C4\91.wpd
EXHIBIT B
DOWNTOWN YAKIMA FUTURES INITIATIVE - PHASE 1
Professional Fees
Services During Construction for Yakima Avenue Sidewalks
Compensation for professional services for Services During Construction will be on a time spent
basis at the specific hourly rates shown on Exhibit C, plus reimbursement for direct non -salary
expenses.
The following spreadsheet shows the estimated time and expenses to perform these Services
During Construction. The maximum compensation to the ENGINEER for the Services During Con-
struction will be $351,237.00. This maximum amount will not be exceeded without the written
agreement of the CITY and the ENGINEER.
PROJECT TITLE. Part One Task B - Services During Construction for Yakima Avenue Sidewalks .
CLIENT City of Yakima
JOB NUMBER: 05046 Huibregtse, Louman Associates, Inc.
DATE. June 21, 2005
ENGINEER'S HOURLY ESTIMATE
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof
Engineer
Licensed
Land
Surveyor
CAD
Opera
tor
2 -Man
Survey
Crew
Res.
Eng
Clerical
TOT
HRS
TASK
DIRECT
COSTS
$131
$109
$100
$79
$145
$75
$53
SERVICES DURING CONSTRUCTION FOR PART ONE TASK B
PROJECT MANAGEMENT
1B-1
Project Management
120
400
0
0
0
8
16
544
60,768.00
1B-2
Survey Control
20
0
40
12
24
0
0
96
11,048.00
1B-3
Field Staking of Improvements
8
16
0
40
280
16
0
360
47,752.00
1B-4
Construction Observation
100
200
0
8
0
1000
0
1308
110,532.00
1B-5
Review Submittals and Shop
Drawings
24
60
0
0
0
12
16
112
11,432.00
1B-6
Labor Standards Review
24
40
0
0
0
80
2
146
13,610 00
1 B-7
Monthly Progress Billings
16
60
0
0
0
40
0
116
11,636.00
1B-8
Change Order Preparation
8
16
0
8
0
40
40
112
8,544.00
1B-9
Project Cost Summaries
12
40
0
0
0
8
16
76
7,380.00
1B-10
Final Walk Thru and Punch
List
16
40
0
0
0
40
4
100
9,668.00
GNIA AYAKIMAJC40 t vgii
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof
Engineer
Licensed
Land
Surveyor
CAD
Opera
tor
2 -Man
Survey
Crew
Res.
Eng.
Clerical
TOT.
HRS
TASK
DIRECT
COSTS
$131
$1 no
$100
$7a
$145
$75
$53
16-11
Record Drawings
4
8
0
40
24
8
2
86
8,742.00
Labor Subtotal
352
880
40
108
328
96
3056
301,112.00
EXPENSES'
hours
$/hr
Computers.
0 00
Travel:
Cost/
Unit
Air Trips
Ground
Trp
Days
Trip
Miles
Air Travel
$0 00
0 00
Mileage
$0 00
0 00
Meals/Lodging
$0 00
0 00
Misc. expenses:
FAX
25.00
TELEPHONE
400.00
POSTAGE
200.00
PRINTING
0 00
SUB -CONSULTANTS
1 Hough Beck & Baird, Inc.
20,000.00
x 1 1
22,000 00
2. Brockway -Opfer -Raab
Architecture
5,000 00
x 1 1
5,500 00
3. Conley Engineering, inc.
10,000 00
x 1 1
11,000 00
3 GN Northern, Inc.
10,000 00
x 1 1
11,000,00
Subtotal - Labor
301,112.00
Subtotal - Expenses
625.00
Subtotal - Subconsultants
49,500.00
Total - SERVICES DURING CONSTRUCTION
$351,237.00
G: V AMYA K: M A-! C 4\9 t. wpd
EXHIBIT B
DOWNTOWN YAKIMA FUTURES INITIATIVE - PHASE 1
Professional Fees
Final Plans and Specifications for the North Front Street Historic District Renovation
Compensation for professional services will be on a time spent basis at the specific hourly rates
shown on Exhibit C, plus reimbursement for direct non -salary expenses.
The following spreadsheet shows the estimated time and expenses to perform the Design and Final
Plans and Specifications. The maximum compensation to the ENGINEER for the Design and Final
Plans and Specifications will be $204,763.00. This maximum amount will not be exceeded without
the written agreement of the CITY and the ENGINEER.
PROJECT TITLE. Part Two Task A - Final Plans and Specifications for North Front Street Historic District Renovation
CLIENT City of Yakima
JOB NUMBER: 04087 Huibregtse, Louman Associates, Inc.
DATE. June 21, 2005
ENGINEER'S HOURLY ESTIMATE
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof
Engineer
Licensed
Land
Surveyor
CAD
Operator
2 -Man
Surveys
Clerical
TOTAL
HRS
TASK
DIRECT
COSTS
$127
$105
$97
$76
$140
$51
DESIGN AND FINAL PLANS AND SPECIFICATIONS FOR PART TWO TASK A
PROJECT MANAGEMENT
2A-1
Project Management
160
100
0
0
0
16
276
31,636.00
2A-2
Field investigations and field
surveying
20
40
16
16
40
0
132
15,108.00
2A-3
Perform the preliminary design
100
200
0
200
0
16
516
49,716.00
2A-4
Final design, Plans, and
Specifications
80
120
0
120
0
16
336
32,696 00
2A-5
Furnish copies of Plans and
Specifications
8
8
0
16
0
16
48
3,888.00
2A-6
Design New Utility Connections
24
40
0
40
0
2
106
10,390.00
2A-7
Answer bidders questions
24
24
0
0
0
0
48
5,568.00
2A-8
Prepare and issue addenda
8
16
0
16
0
8
48
4,320 00
2A-9
Prepare Estimate of construc-
tion cost
4
24
0
8
0
8
44
4,044 00
2A-10
Attend bid opening
8
8
0
0
0
0
16
1,856 00
2A-11
Prepare tabulation of bids
4
8
0
0
0
8
20
1,756.00
G: th *YAKIMAJC$ 1wp9d
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof
Engineer
Licensed
Land
Surveyor
CAD
Operator
2 -Man
Surveys
Clerical
TOTAL
HRS
TASK
DIRECT
COSTS
1127
110E
$Q7
$76
$140
$1
2A-12
Make recommendation of
construction contract award
8
8
0
0
0
4
20
2,060 00
Labor Subtotal
448
596
16
416
40
94
1610
163,038 00
EXPENSES.
hours
$/hr
Computers:
0 00
Travel:
Cost/
Unit
Air Trips
Ground
Trp.
Days
Trip
Miles
Air Travel
$0 00
0 00
Mileage
$0 00
0 00
Meals/Lodging
$0.00
0 00
Misc. expenses:
FAX
25 00
TELEPHONE
100 00
POSTAGE
100 00
PRINTING
3,000 00
SUB -CONSULTANTS
1. AHBL Architects, Inc.
10,000 00
x 1 1
11,000 00
2. Brockway -Opfer -Raab
Architecture
5,000 00
x 1. 1
5,500 ^v^v
3. Conley Engineering, Inc.
20,000 00
x 1 1
22,000 00
Subtotal - Labor
163.038.00
Subtotal - Expenses
3,225.00
Subtotal - Subconsultants
38,500 00
Total - DESIGN AND FINAL PLANS AND SPECIFICATIONS
$204,763 00
G:'JA .AKIMA-JC4\9! wpd
EXHIBIT B
DOWNTOWN YAKIMA FUTURES INITIATIVE - PHASE 1
Professional Fees
Services During Construction for the North Front Street Historic District Renovation
Compensation for professional services for Services During Construction will be on a time spent
basis at the specific hourly rates shown on Exhibit C, plus reimbursement for direct non -salary
expenses.
The following spreadsheet shows the estimated time and expenses to perform these Services
During Construction. The maximum compensation to the ENGINEER for the Services During
Construction will be $222,819.00. This maximum amount will not be exceeded without the written
agreement of the CITY and the ENGINEER.
PROJECT TITLE: Part Two Task B - Services During Construction for the North Front Street Historic District Renovation.
CLIENT City of Yakima
JOB NUMBER: 04087 Huibregtse, Louman Associates, Inc.
DATE. June 21, 2005
ENGINEER'S HOURLY ESTIMATE
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof
Engineer
Licensed
Land
Surveyor
CAD
Opera
tor
2 -Man
Survey
Crew
Res.
Eng.
Clerical
TOT
HRS
TASK
DIRECT
COSTS
$131
$109
$100
$79
$145
$75
$53
SERVICES DURING CONSTRUCTION FOR PART TWO TASK B
PROJECT MANAGEMENT
2B-1
Project Management
100
200
0
0
0
40
16
356
38,748.00
2B-2
Survey Control
20
4
24
12
24
8
0
92
10,484.00
2B-3
Field Staking of Improvements
40
40
40
32
180
8
0
340
42,828.00
2B-4
Construction Observation
80
80
24
0
0
440
0
624
54,600.00
2B-5
Review Submittals and Shop
Drawings
40
80
0
8
0
0
8
136
15,016.00
2B-6
Labor Standards Review.
16
24
0
0
0
80
12
132
11,348 00
2B-7
Monthly Progress Billings
12
40
0
0
0
40
16
108
9,780.00
2B-8
Change Order Preparation
8
16
0
16
0
16
16
72
6,104 00
2B-9
Project Cost Summaries
8
18
0
0
0
0
8
34
3,434 00
2B-10
Final Walk Thru and Punch
List
8
16
0
0
0
16
8
48
4,416.00
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof.
Engineer
Licensed
Land
Surveyor
CAD
Opera
tor
2 -Man
Survey
Crew
Res.
Eng.
Clerical
TOT.
HRS
TASK
DIRECT
COSTS
$131
$109
$100
$7a
$145
$75
$53
2B-11
Record Drawings
8
8
0
40
0
16
2
74
6,386.00
Labor Subtotal
340
526
88
108
204
86
2016
203,144 00
EXPENSES.
hours
$/hr
Computers.
0 00
Travel:
Cost/
Unit
Air Trips
Ground
Trp
Days
Trip
Miles
Air Travel
$0 00
0 00
Mileage
$0 00
0 00
Meals/Lodging
$0 00
0 00
Misc. expenses:
FAX
25 00
TELEPHONE
200 00
POSTAGE
200.00
PRINTING
0 00
SUB -CONSULTANTS
1 AHBL Architects, Inc.
5,000 00
x 1 1
5,500.00
2. Brockway -Opfer -Raab
Architecture
2,500 00
x 1 1
2,750 00
3. Conley Engineering, Inc.
5,000 00
x i 1
5,500 00
4 GN Northern, inc.
0(
5,wX00 v w
x 1.1
500 00
Subtotal - Labor
203,144 00
Subtotal - Expenses
425 00
Subtotal - Subconsultants
19,250 00
Total - SERVICES DURING CONSTRUCTION
$222,819 00
G:UAN\YAKIMA-,C4\91 wpd
EXHIBIT "C"
SCHEDULE OF RATES
FOR
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
(January 1, 2005, Through December 31, 2005)
Principal Engineer $127.00 per hour
Licensed Professional Engineer $105.00 per hour
Licensed Professional Land Surveyor $97.00 per hour
Project Engineer $88.00 per hour
CAD Technician $76.00 per hour
Resident Engineer/Inspector $72.00 per hour
Surveyor $72.00 per hour
Senior Engineering Technician $58.00 per hour
Engineering Technician $51.00 per hour
Word Processing Technician $51.00 per hour
Two Man Survey Party $140.00 per hour
Three Man Survey Party $182.00 per hour
Vehicle Mileage $0.32 per mile
Global Positioning Survey System Fee $72.00 per hour
G:WAWA\YAKI MAJC4191wrgki
EXHIBIT "C"
SCHEDULE OF RATES
FOR
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
(January 1, 2006, Through December 31, 2006)
Principal Engineer $131.00 per hour
Licensed Professional Engineer $109.00 per hour
Licensed Professional Land Surveyor $100.00 per hour
Project Engineer $91.00 per hour
CAD Technician $79.00 per hour
Resident Engineer/Inspector $75.00 per hour
Surveyor $75.00 per hour
Senior Engineering Technician $60.00 per hour
Engineering Technician $53.00 per hour
Word Processing Technician $53.00 per hour
Two Man Survey Party $145.00 per hour
Three Man Survey Party $188.00 per hour
Vehicle Mileage $0.34 per mile
Global Positioning Survey System Fee $75.00 per hour
G:JAN\YAKIMA-JC4\91 wpd
EXHIBIT "C"
SCHEDULE OF RATES
FOR
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
(January 1, 2007, Through December 31, 2007)
Principal Engineer $136.00 per hour
Licensed Professional Engineer $113.00 per hour
Licensed Professional Land Surveyor $104.00 per hour
Project Engineer $94.00 per hour
CAD Technician $82.00 per hour
Resident Engineer/Inspector $78.00 per hour
Surveyor $78.00 per hour
Senior Engineering Technician $62.00 per hour
Engineering Technician $55.00 per hour
Word Processing Technician $55.00 per hour
Two Man Survey Party $150.00 per hour
Three Man Survey Party $195.00 per hour
Vehicle Mileage $0.34 per mile
Global Positioning Survey System Fee $75.00 per hour
Huibregtse, ]Lowman Associates, Inc.
June 10, 2005
CIVIL ENGINEERING • LAND SURVEYING • PLANNING
City of Yakima
2301 Fruitvale Boulevard
Yakima, WA 98902
Attn: Chris Waarvick
Director of Public Works
Re: Yakima Downtown Futures Initiative, Phase 1
Preliminary Survey and Preliminary Design Activities
Dear Chris:
William L. Huibregtse, PE
Jeffrey T. Louman, PE
Theodore W. Pooler, PE
Dennis J.Whitcher, PE
Eric T. Herzog, PLS
Michael T. Battle, PE
Terry D.Alapeteri, PE
Daniel L. Hesse, PE
We are pleased to have been selected by the City of Yakima to provide professional design and
engineering services for the above referenced project.
We understand that the initial stage of construction for this project will be the reconstruction of the
northerly sidewalk area of Yakima Avenue from the Great Western Building to Naches Avenue
including sidewalk surfacing, pedestrian lighting, landscaping, and irrigation. This section of
sidewalk improvements is to coordinate with the design and construction of the new Hilton Garden
Hotel to the north of this sidewalk area being built by JEM Development via construction contracts
with Moen Construction and MSI Construction.
At our meeting on June 7, 2005, we discussed several features of this construction area which will
need to be coordinated over the next several weeks. We understand Mr. Joe Morrier to say that
their date for opening the new Hilton Garden Hotel is December 31, 2005. We also outlined the
following project development schedule to design, bid contract, and construct the above referenced
public sidewalk area improvements via the public bid process:
6/28/05 HLA Agreement for Engineering Services to City Council
7/31/05 Sidewalk Area Design Decisions Complete
8/15/05 Plans, Specifications & Estimate Complete
9/15/05 Advertising and Construction Contract Award Complete
10/1-11/15/05 Construction of Sidewalk Area Improvements
We emphasized at this referenced meeting that, in order to meet the above sidewalk area
construction schedule, the hotel contractors will need to have completed all utility and other
construction in/under the public sidewalk area no Tater than 10/1/05. We also noted that it may be
necessary/advisable to order some of the longer delivery material items prior to publically bidding
the sidewalk area construction contract in order to meet this above outlined schedule.
G:\Janis\Yakima l 3-JK\ykl 3-70.wpd
801 North 39th Avenue • Yakima, WA 98902 •3 (509) 966-7000 FAX (509) 965-3800
City of Yakima
June 10, 2005
Page 2.
We are ready to immediately begin the initial preliminary survey and preliminary design services
for this Stage 1 work and have accepted your direction at our June 7, 2005, meeting to do so. The
following is our scope of services for these preliminary services which can be performed during
June 2005, within our remaining budget of approximately $8,500 of our Agreement with the City
of Yakima, dated October 27, 2004:
1. Preliminary topographic survey of the north side of Yakima Avenue from the Great
Western Building to Naches Avenue.
2. Preparation of preliminary topographic mapping via CAD of this same area.
3. Begin preparation of preliminary sidewalk surfacing and streetscape alternatives for
City/property owner/business owner review.
4. Participation in up to two meetings of the Yakima Downtown Futures Initiative
Committee.
We have scheduled the topographic survey and initial site visit of the streetscape/landscape
architects for the week of June 13, 2005.
Please confirm your authorization to proceed with the above described preliminary services via
signature below.
Thank you for the opportunity to provide professional services for the City of Yakima.
Very truly yours,
William L. Huibregtse, PE
President
WLH/jk
A -ori ion to Proceed with Preliminary Services:
F Q ry
Cc
City of Yakima Date
ORDINANCE NO. 2005 -
AN ORDINANCE amending the 2005 budget for the City of Yakima; and
making an appropriation of $4,790,000 within the 321 —
Central Business District Improvement Fund for expenditure
during 2005 to provide for renovation of public walkways in
the Downtown area.
WHEREAS, the City has been awarded grants from the Washington State
Department of Transportation in the amount of $870,000, and from the Washington
State Department of Community, Trade, and Economic Development in the amount of
$3,920,000 to provide for renovation of public walkways in the Downtown area,
thereby resulting in the need to appropriate an amount of $4,790,000 within the 321 —
Central Business District Improvement Fund for the 2005 budget year for this purpose;
and
WHEREAS, at the time of the adoption of the 2005 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35.33.091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Appropriations are hereby made, for expenditure during 2005, from
Unappropriated Fund Balance in the 321—Central Business District Improvement Fund
to the various accounts and in the various amounts, to provide for renovation of public
walkways in the Downtown area, all as specified in the Schedule attached hereto and
incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day of
, 2005.
PAUL P. GEORGE, MAYOR
ATTEST:
CITY CLERK
First Reading: 6-28-2005
Publication Date:
Effective Date:
Cepperson 6/20/2005
APPROP.ORDINANCE
RESOURCES:
WA State Department of Community
Trade & Economic Development
321-321-699-2116-33404-2DC
PAGE 1
SCHEDULE I
CBD Improvement Fund 321
Yakima Ave Front Street Total
$2,058,000 $3,920,000
321-3 21-699-2103-33404-2D C $1,862,000
WA State Department of Transportation
321-321-699-2116-33403-6DT $870,000 $870,000
APPROPRIATIONS:
Engineering
321-321-321-2116-59511-650
321-321-321-2103-59511-650
Sidewalk
321-321-321-2116-59561-650
-rn1 Hell nn n1nes cocc1 cGA
JG1-JG 1-JG1-G IVJ-J7JVI-VJV
Lighting
321-321-321-2116-59563-650
321-321-321-2103-59563-650
Roadside Dev-Landscaping
321-321-321-2116-59570-650
321-321-321-2116-59570-650
TOTAL RESOURCES
$2,928,000 $1,862,000 $4,790,000
Yakima Ave Front Street Total
$794,656
$550,146
$360,651
$1,222,547
$505,344
04 ACI OZA
4 j#-J,OJY
$229,349
$777,453
$1,300,000
$900,000
$590,000
$2,000,000
TOTAL APPROPRIATIONS $2,928,000 $1,862,000 $4,790,000
DOWNTOWN FUTURES INITIATIVES PROJECT BUDGET
Yakima Avenue
Front to 9th Street
North Front Street
Historic District
TOTAL
DESIGN and BID SERVICES
Engineering
Project Coordination
Design and Bid Total
CONSTRUCTION MANAGEMENT
Engineering
Project Coordination
Construction Management Total
Consultant Subtotal
CONSTRUCTION (Bid Award)
Contingency
Construction Total
Grand Total
REVENUE
Transportation funds
CTED (minus 2% included)
Revenue Total
Revised 6/28/05
$
$
$
$
$
$
$
$
$
$
$
$
$
$
321,643 $ 204,763 $ 526,406
29,868 $ 18,848 $ 48,715
351,511 $ 223,611 $ 575,121
351,237 $ 222,819 $ 574,056
73,788 $ 47,498 $ 121,285
425,025 $ 270,317 $ 695,341
776,535.00 $ 493,927.00 $ 1,270,462.00
1,955,877 $ 1,243,703 $ 3,199,580
195,588 $ 124,370 $ 319,958
2,151,465 $ 1,368,073 $ 3,519,538
2,928,000 $ 1,862,000 $ 4,790,000
870,000
2,058,000
2,928,000
$
$
$
1,862,000
1,862,000
$ 870,000
$ 3,920,000
$ 4,790,000
Downtown Yakima Futures Initiatives
Oversight Committee
Senator Alex Deccio
Mayor Paul George
Council Member Bernie Sims
Council Member Neil McClure
City Manager Dick Zais
Chris Waarvick
Bill Cook
Kay Adams
Michael Morales
Darrell Blue
George Pechtel
Bill Huibregtse
Dennis Whitcher
Kathy Coffey
Steve Caffery
John Baule
Craig Rath
Joe Mann
Jar Arcand
Jay Wildgen
Dave Picatti
Skip Semon
Jamie Stickel
Elizabeth McGree
Barbara Greco
Gary Lukehart
George Chappell
Monica Weyhe
Mike Gulick
Juno 15
DATE:
PROJECT:
BROCKWAY - OPFER - RAAB
ARCHITECTURE,P.L.L.c.
, 2005 PROJECT NO.: 0514
Yakima Downtown Futures Initiative
City of Yakima
TO: Stakeholders Phase I Committee
PRESENT: See Attached Sign -In Sheet
MEETING MINUTES:
The meeting was held to kick off the data gathering and conceptual design effort that will lead to the design of the
improvements to Front Street and Yakima Avenue.
• Chris Waarvick welcomed the group and briefly described the purpose of the meeting.
• Bernie Sims discussed the project and named the group the "Yakima Downtown Futures Initiative Stakeholders
Phase I Committee."
• Senator Alex Deccio described the funding process and stressed that the project must follow the language used
in the funding request submitted to the legislature.
• Bill Huibregtse generally described the work of the consultants that lead to the project funding. Bill outlined a
schedule for the work as follows:
o Initial development of design concepts: June 2005
o Concept review and refinement: June — July 2005
o Decision of Yakima Avenue Design Concept: No later than July 31, 2005
o Development of Construction Documents related to the
block of Yakima Avenue fronting the new Hilton Garden Hotel August 1— August 15, 2005
o Bidding and Award of the Hilton Garden block: August 15 — September 15, 2005
o Construction completion in time for Hotel Completion: October 1 — November 15, 2005
o Design and Construction Doc. completion for remainder of project: July 2005 — February 2006
o Bidding and Award for Yakima Avenue and Front Street: March 2006
o Construction: April - November 2006
1320 N. 16m AVENUE SurrE C YAHIMA, WASHINGTON 98902 (509) 454-3299 FAX (509) 454-3254
June 15, 2005
Yakima Downtown Futures Initiative
City of Yakima
Page 2
• Skip Semon questioned whether the city would be iblent, the land,installed art
.�.�.i., v.....va. city responsible for maintaining the landscaping as pais
of the project. The City confirmed that they would be responsible for the maintenance and that they have asked
that low maintenance he considered as an important element in the landscape design.
• The general meeting structure for the project was outlined as follows:
o Meeting I: Today, Project Kick-off with Stakeholders
o Meeting II: Project discussion/data gathering with adjacent Property Owners
o Meeting III: Project presentation to Community
• Key elements of the project were identified:
o Sidewalks, approximately 16' from back of curb.
o Lighting, emphasizing the pedestrian sense of security
o Street Trees and Landscaping
o Undergrounding of overhead utilities in the Front Street block
• K. Wendell Adams described the related project north of the Front Street block which will provide a railroad
underpass. The first phase of this project will involve the relocation of the existing utilities in Front Street
requiring the removal of the existing paving which will be replaced with brick pavers similar to those originally
used on the street.
• Jamie Stickel reported that he is working on the Committee for Downtown Yakima and that they are focusing
their attention on what may be occurring or what may be encouraged to occur in the areas between the larger
projects currently under development.
• Kathy Coffey described the future plans for the Convention Center Campus and surrounding area development
goals:
. o Development of a more "park like setting".
o Renovation of the existing parking lot east of the Center.
o Future closure of 8th Street to allow for exterior gathering space.
o Future improvements to "A" Street to enhance pedestrian use and develop a loop with Front Street and
Yakima Avenue.
o Provide improved linkage to the hotels to the east and the Visitor Information Center.
o Provide improved linkage to the east side of I-82, hotels, Greenway, etc.
o Improve the neighborhood north of the Convention Center.
• Steve Caffery described the projects being developed and planned for the Capital Theatre and surrounding area:
o Next phase is to expand to the east on property purchased from the YMCA to enhance back stage areas.
o Develop a community center on the property directly north of the Theatre.
o Continued development of concepts for area to the west of the Theatre.
• Joe Morrier reported on the Hilton Garden Hotel being constructed on the site of the former Mervyn's store. He
further discussed plans for new development on the property formerly occupied by The Bon.
• Bernie Sims described a project that Rotary is undertaking to develop a "Welcome" sign with landscaping and
basalt columns on the east end of Yakima Avenue.
• Gary Lukehart discussed the development planned for the property surrounding the new Fairfield/Marriott.
1320 N. 16TH AVENUE SUITE C YAKIMA, WASHINGTON 98902 (509) 454-3299 FAx (509) 454-3254
June 15, 2005
Yakima Downtown Futures Initiative
City of Yakima
Page 3
• Monica Weyhe reported on the concepts that the Yakima Valley Regional Library is considering with regard to
the Downtown Branch including thoughts of a renovation or replacement building. They are in early stages of
evaluation and will be interested in the development that this project brings.
• John Baule discussed possible ties that the Museum may have to Downtown including the possibility of
locating a satellite in the area, which might house the carriage collection. John also reported on a new group in
Yakima called the Yakima Arts Giving Circle. The intent of this group is to make funds available for a
downtown arts project(s). John suggested that public art be considered as a component as the concepts for the
improvements are being developed.
• It was reported that meetings for this project would generally be conducted on a monthly basis in the beginning
then moving to a weekly basis as needed.
• Bill Huibregtse asked the group to consider the concept of allowing sidewalk cafes in the Downtown area. The
group unanimously favored this idea when polled.
Submitted by:
Brockway • Opfer • Raab • Architecture, P.L.L.C.
Sherlyn M. Brockway
#0514
1320 N. 16TH AVENUE SurrE C YAKIMA, WASHINGTON 98902 (509) 454-3299 FAX (509) 454=3254
Huibregtse, Louinaan Associates, Inc.
CML ENGINEERING • LAND SURVEYING • PLANNING
June 10, 2005
City of Yakima
2301 Fruitvale Boulevard
Yakima, WA 98902
Attn: Chris Waarvick
Director of Public Works
Re: Yakima Downtown Futures Initiative, Phase 1
Preliminary Survey and Preliminary Design Activities
Dear Chris:
William L. Huibregtse, PE
Jeffrey T Louman, PE
Theodore W Pooler, PE
Dennis J.Whitcher, PE
Eric T u.._..._
Michael T. Battle, PE
Terry D.Alapeteri, PE
Daniel L. Hesse. PE
We are pleased to have been selected by the City of Yakima to provide professional design and
engineering services for the above referenced project.
We understand that the initial stage of construction for this project will be the reconstruction of the
northerly sidewalk area of Yakima Avenue from the Great Western Building to Naches Avenue
including sidewalk surfacing, pedestrian lighting, landscaping, and irrigation. This section of
sidewalk improvements is to coordinate with the design and construction of the new Hilton Garden
Hotel to the north of this sidewalk area being built by JBM Development via construction contracts
with Moen Construction and MSI Construction.
At our meeting on June 7, 2005, we discussed several features of this construction area which will
need to be coordinated over the next several weeks. We understand Mr. Joe Morrier to say that
their date for opening the new Hilton Garden Hotel is December 31, 2005. We also outlined the
following project development schedule to design, bid contract, and construct the above referenced
public sidewalk area improvements via the public bid process:
6/28/05 HIA Agreement for Engineering Services to City Council
7/31/05 Sidewalk Area Design Decisions Complete
8/15/05 Plans, Specifications & Estimate Complete
9/15/05 Advertising and Construction Contract Award Complete
10/1-11/15/05 Construction of Sidewalk Area Improvements
We emphasized at this referenced meeting that, in order to meet the above sidewalk area
construction schedule, the hotel contractors will need to have completed all utility and other
construction in/under the public sidewalk area no later than 10/1/05. We also noted that it may be
necessary/advisable to order some of the longer delivery material items prior to publically bidding
the sidewalk area construction contract in order to meet this above outlined schedule.
G:\JanisWakima13-Jnyk13-70.wpd
801 North 39th Avenue ) Yakima,WA 98902 + (509) 966-7000 FAX (5091 9653800
City of Yakima
June 10, 2005
Page 2.
We are ready to immediately begin the initial preliminary survey and preliminary design services
for this Stage 1 work and have accepted your direction at our June 7, 2005, meeting to do so. The
following is our scope of services for these preliminary services which can be performed during
June 2005, within our remaining budget of approximately $8,500 of our Agreement with the City
of Yakima, dated October 27, 2004:
1. Preliminary topographic survey of the north side of Yakima Avenue from the Great
Western Building to Naches Avenue.
2. Preparation of preliminary topographic mapping via CAD of this same area.
3. Begin preparation of preliminary sidewalk surfacing and streetscape alternatives for
City/property owner/business owner review.
4. Participation in up to two meetings of the Yakima Downtown Futures Initiative
Committee.
We have scheduled the topographic survey and initial site visit of the streetscape/landscape
architects for the week of June 13, 2005.
Please confirm your authorization to proceed with the above described preliminary services via
signature below.
Thank you for the opportunity to provide professional services for the City of Yakima.
Very truly yours,
William L. Huibregtse, PE
President
WLH/jk
A oriion to Proceed with Preliminary Services:
�-
U 0,04-e) '
City of Yakima Date
Mayor Paul George
City of Yakima
129 N. 2nd Street
V..L:.r_ 1A/ A nllnnw
1 anuria, VV/ -1 t OyV 1
April 26, 2005
CEIVE
OF yar, f-_
APR 2 7 2r,
rr, Oi- CIT' 0=
Re: North Front Street Historical Restoration Project, Historic District,
Yakima WA
Dear Mayor George:
On behalf of the North Front Street Improvement Association 1 want to
thank you, the City Council and Staff for all your efforts in securing the
funding for the North Front Street Historical Restoration Project and the
Yakima Downtown Futures Initiative.
We appreciate that this is the culmination of many years of hard work and
we appreciate your devotion to Yakima and the downtown projects.
We understand that many hours of effort were devoted to securing these
funds and look forward to the fruits of your labor.
If you have any questions or comments piease feel free to contact George
Pechtel. or myself:
Thank you again for your dedication and support!
\/ 1...
VVIy LIt vvut5,
David J. Picatti
President, North Front Street Improvement Association
George Pechtel (509)-248-9496
David J. Picatti (509)-248-1447
{i _ =�j
'11 i', unu.nn/ l
.1. : ' ,L„ ,i iiiinm•mu 1 ,L,.
NORTH FRONT STREET
IMPROVEMENT ASSOCIATION
Five North Front Street • Yakima, Washington 98901
FOR COUNC
DATE
City of Yakima
New Release
Subject:
Contact:
Legislature Funding for Yakima Projects
Yakima Mayor Paul George - 575-6040
City Manager Dick Zais - 575-6040
George Pechtel-North Front Street Merchants 248-9486
Release Date: Monday, April 25th, 2005
State Legislature Provides Millions For Yakima Projects
Yesterday's approval of the 2005-2007 biennial state budget means Yakima will receive
nearly $10 million for projects ranging from improvements to Historic North Front Street
and Yakima Avenue to another softball field at Kiwanis Park.
"The Council and I couldn't be more pleased," said Yakima Mayor Paul George.
"Senator (Alex) Deccio, Representative (Mary) Skinner and Representative (Jim)
Clements are to be applauded for their hard work in securing this funding. As president
of the Association of Washington Cities, Yakima Council Member Mary Place also
played a pivotal role in convincing the legislature to help not just Yakima, but all cities .
across the state," said George.
Efforts to revitalize downtown Yakima received a kick start with nearly $5 million in state
funding. The "Downtown Yakima Futures Initiative," is a multi-year plan to fix road and
sidewalks, and make other aesthetic improvements including landscaping. Yakima will
receive $4 million from the state construction budget and $870,000 from the state
transportation budget for the downtown initiative.
"This money is going to change downtown Yakima in a big way," said George Pechtel, a
member of the North Front Street Merchants Association. "Our vision is to turn the
downtown, particularly Historic North Front Street and Yakima Avenue, into a destination
point for visitors and for people who live here. With the almost $5 million the legislature
has provided, we'll be able to get a good start," said Pechtel.
The 2005-2007 state transportation budget also includes about $2.5 million to help build
railroad underpasses on Lincoln Avenue and "B" Street. That money will be combined
with over $20 million for the underpasses already secured from other state and federal
sources.
Another $350,000 of state money was approved to pay part of the cost of adding another
softball field to "The Gateway Sports Complex at Kiwanis Park' which will continue
transformation of that facility into a premiere sports destination.
$2 million was approved by the legislature for work related to improving the U.S.
Highway 12/40th Avenue interchange. And, the City will receive about $150,000 in 2005
and about $300,000 in 2006 and thereafter as its share of one-half of 1% of the money
raised through a gas tax increase approved by the legislature as part of the state budget.
"Our legislative delegation, our Council, several community members and City staff put a
lot of effort into this session to take Yakima's story to the legislature ture and the
., iv^-ry'ioia6ulc make case
for state funding to help build our economy, create new jobs and make significant capital
improvements to our streets and downtown," said City Manager Dick Zais.
Another project critical to the Upper Valley, extension of Valley Mall Boulevard, will
receive more ore than $24.6 million union dollars in state funding. The Vaiiey Mall Boulevard
money was awarded due to the efforts of TRANS -action, a coalition of local
governments working together on regional tray ib Jurtcttion issues.
- end -
Washington State 2005-2007 Biennial Budget
City of Yakima Projects Funding
Project
• Yakima Downtown
Futures Initiative
• Yakima Downtown
Futures Initiative
• The Gateway Sport Complex
at Kiwanis Park (4th softball field)
' Yakima Grade Separation
(Underpasses) Project
• U.S. Highway 12/40th Avenue
Interchange Improvements
Funding Amount
$4,000,000
$870,000
$350,000
$2,500,000
$2,000,000
Total - $9,720,000
Other Yakima Area Funding
Source
State Construction
Budget
State Transportation
Budget
State Construction
Budget
State Transportation
Budget
State Transportation
Budget
Valley Mall Blvd. Extension
• Transportation Improvements
(one-half of 1% of gas tax increase
shared by City of Yakima and
Yakima County)
$24,620,000
$150,000 (2005)
$300,000 per year
(2006 into future)
State Transportation
Budget
State Transportation
Budget
1 inch equals 500 feet
Aerial Photo flown 4-29-(}4
Current Private investment Projects
City of Yakima, WA Dept of Public Works 2301 Fro Ovate Boulevard Yakima, WA 98902 January, 2005
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. .12.' a
For Meeting of: Tune 28, 2005
ITEM TITLE: Legislation regarding the Downtown Futures Initiatives Project
(A) A resolution authorizing a Professional Services Agreement with
Huibregtse Louman Associates (HLA) for Engineering Services
(B) A resolution authorizing a Professional Services Agreement with
G. H. Pechtel Corporation (GHPC) for project coordination
services
(C) An ordinance amending the 2005 budget and making an
appropriation of $4,790,000 into the 321 CBD Central Business District
(CBD) Improvement Fund
(D) Establishing the City Council Downtown Yakima Futures Initiative
Oversight Committee
SUBMI ITED BY: Dick Zais, City Manager
Chris Waarvick, Director of Public Works
CONTACT PERSON/TELEPHONE: Kay Adams, City Engineer, 575-6111
Cindy Epperson, Financial Services Manager, 575-6070
SUMMARY EXPLANATION:
Staff is pleased to bring to you a series of legislative items to begin implementing the actions
contemplated in the Downtown Yakima Futures Initiative (DYFI). Through the tireless efforts of many
who have sincere interest in the future of Yakima, the City has received grant funds totaling
$4.79 million for the long-awaited renovation to our public walkways around the North Front Street
Historic District (NFSHD) and along Yakima Avenue from Front Street east to 9th Street. The history of
these improvements can be traced back to the mid-1960s and the Casperson Study of 1985. (See NFSHD
design -theme manual attached.)
(Continued on next page)
Resolutions X Ordinance X Other (Specify) Contracts
Funding Source: State CTED Grant ($3.92 millio ) and tate
Gas Ta Revenue ($870,000)
APPROVED FOR SUBMITTAL : �aCsZ� City Manager
STAFF RECOMMENDATION: (A & B) Staff respectfully requests the City Council approve the
resolutions authorizing execution of the Professional Services Agreements with Huibregtse, Louman
Associates, Inc. and George H. Pechtel for the Old North Yakima National Historic District and Yakima
Avenue Pedestrian Way Renovation Project. (C) Staff also requests Council adopts the ordinance at the
June 28, 2005 meeting. (D) Finally, staff also requests the City Council establish the City Council
Downtown Yakima Futures Initiative Oversight Committee.
BOARD/COMMISSION RECOMMENDATION:
(A) Resolution adopted. Resolution No. R-2005-102
COUNCIL ACTION: (B) Resolution adopted. Resolution No. R-2005-103
(C) First reading of ordinance; second reading scheduled 7-5-2005
(D) Appointments were made
Downtown Yakima Futures initiative
June 21, 2005
Page 2
Special recognition of the success of this four-year $17.7 million vision (see attached map) needs to go to
Senator Alex Deccio, Representatives Mary Skinner a_nel Jim Clements, and Co acid Members for
providing indispensable leadership on these matters.
We have approximately two years to finish the work anticipated in this funding package. To assist us in
meeting this timetable, two consulting services agreements are attached: 1) with HLA for design,
engineering and construction management services, and 2) with G. H. Pechtel Corporation for project
management coordination and adjunct staff support services relating to this project. When funding
contracts are available from the Washington State Department of Transportation (WSDOT) ($R70,000 of
new Gas Tax dollars) and $3,920,000 from the Washington State Department of Community Trade &
Economic Development (C1'hD) they will be executed. The preliminary distribution of total grant funds
is proposed to be $2.928 million for Yakima Avenue and $1.862 million for North Front Street Historical
District, totaling $4.79 million (this includes the 2% deduction from the Cl'ED grant).
Also included in this agenda item is the appropriation ordinance for the nearly$4.79million allowing
� N d�
and allocating receipt and expenditure of the reimbursable grants. Also included in this packet is the
establishment of a Downtown Yakima Futures Initiative Oversight Committee of Council consisting of
three Council members and an appropriate number of stakeholders. The first meeting of this group was
held on June 14, 2005. (See attached minutes.) In order to maximize our ability to have the pedestrian
way in front of the new Hilton Garden Hotel usable by its projected opening, HLA has been directed to
perform work immediately under authority of a current contract (see attached).
Staff wishes to remind Council of the vulnerable position the $870,000 grant from WSDOT is currently
situated. The initiative to rescind the new gas tax regimen, if passed, will eliminate this funding and an
alternative project scope must be created to accommodate the potential loss of this grant or alternative
funding must be secured to complete the project objectives.
(A) Consideration of a resolution authorizing a Professional Services Agreement with Huibregtse
Louman Associates for engineering services.
The attached resolution authorizes the City Manager to execute the attached Professional Services
Agreement with Huibregtse Louman Associates for design, engineering, and construction management
services for the North Front Street Historic District and Yakima Avenue (from Front Street to 9th Street)
Pedestrian Corridor Improvements. The City of Yakima selected HLA from a pool of qualified
consulting firms. The Interview Panel consisted of Craig Rath, David Picatti, Kay Adams, City
Engineer, and Chris Waarvick, Director of Public Works. The attached agreement identifies the tasks
and estimated costs for providing necessary engineering design, construction inspection and related
services not to exceed $1,101,700.
(B) Consideration of a resolution authorizing a Professional Services Agreement with G.H. Pechtel
Corporation for project management coordination services.
The attached resolution authorizes the City Manager to execute an agreement for project
management/coordination and adjunct staff support services with George Pechtel of G. H. Pechtel
Corporation. This individual has unique and significant knowledge of these projects, their history, and
funding needs. He also is familiar with many of the stakeholders, other participants, and challenges as
this project begins to move through its two-year project cycle. The "not to exceed" estimate for this
contract is $170,000 over a two-year period. Tasks include Project Design Elements, Council/Citizen
Committees, Public/Private meetings, Project Marketing/Public Relations, Project Scheduling, Business
Downtown Yakima Futures Initiative
June 21, 2005
Page 3
Communications, Written and Oral Reports, Securing Additional Project Funding, Project
Management/Quality Control, Photo File, Ground Breaking/Completion Ceremonies for a total of 1,300
hours. The current project and work loads of existing City staff preclude expecting that we can take on
the tremendous time it will take to work with all the property owners and stakeholders interested and
affected by this project. George Pechtel interviewed with the HLA team, but the City has determined a
separate and distinct contract would be more appropriate. (See supporting letters attached.)
(C) An appropriation ordinance allocating $4,790,000 into the 321 CBD Capital Improvement Fund.
This appropriation includes $870,000 Gas Tax money from WSDOT and $3.92 million from C IED into
the 321 CBD Capital Improvement Fund. Contracts from CTED and WSDOT will be forthcoming in the
near future. Please remember that a 2% fee is charged by CUED against the grant leaving $3.92 million
from $4.0 million available for the project.
(D) City Council Downtown Yakima Futures Initiative Oversight Committee
City Council has expressed a desire to establish a Committee of the City Council to oversee the
progress of this phase of the Downtown Yakima Future Initiative. The first meeting of this group met
"unofficially" on June 14, 2005 at the Yakima Convention Center. The members of the oversight
committee are included with this agenda packet. Council Members Bernie Sims, Neal McClure and
Mayor Paul George attended the first meeting on June 14, 2005. This Committee will be supported by
City staff and will meet approximately once a month.
June 22, 2006
CHANGE ORDER NO. 1
PROJECT NAME: Pedestrian Way Improvements
HLA PROJECT NO • 05046
OWNER. City of Yakima
CONTRACTOR. MRM Construction
Original Contract Price:
$2,287,105 07
Current Contract Price Adjusted by Previous Change Order(s).
---
Change in Contract Price Due to This Change Order.
$32,430 16
Adjusted Contract Price Due to This Change Order:
$2,319,535.23
Original Contract Completion Date.
11/30/06
Current Contract Completion Date Adjusted by Previous Change Order(s).
11/30/06
Change in Contract Completion Date
Due to This Change Order
-0- days
Revised Contract Completion Date.
11/30/06
CONTRACTOR: ®7(�i
/A MC onstructi
ENGINEER.
OWNER.
�f.
Huibrese, Louman Associates, Inc
City of Yakima
Huibreatse. Lotman Associates, Inc,
Date. 7—Z
Date: 7-'6 -C1
June 22, 2006
City of Yakima
Pedestrian Way Improvements
HLA Project No. 05046
CHANGE ORDER NO. 1
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT
Contractor shall accelerate his work schedule to complete the concrete sidewalk construction in front of the
Hilton Hotel block by May 8th All additional costs for labor, shipping, and loss of productivity shall be
documented and will be paid for by force account. No additional work days will be allowed for this change
order.
ITEM
NO
ITEM
QUANTITY
UNIT
PRICE
AMOUNT
C1-1
Accelerated Hilton Block Work Schedule
Lump Sum
$32,430.16
$32,430.16
CHANGE ORDER NO. 1 SUBTOTAL
$32,430 16
CHANGE ORDER NO. 1 TOTAL
$32,430 16
Huibreatse. Lohman Associates. Inc.
June 28, 2006
CHANGE ORDER NO. 2
PROJECT NAME. Pedestrian Way Improvements
HLA PROJECT NO.: 05046
OWNER. City of Yakima
CONTRACTOR: MRM Construction
Original Contract Price.
$2,287,105
07
Current Contract Price Adjusted by Previous Change Order(s).
$2,319,535.23
Change in Contract Price Due to This Change Order.
$5,471
93
Adjusted Contract Price Due to This Change Order.
$2,325,007
16
Original Contract Completion Date:
11/30/06
Current Contract Completion Date Adjusted by Previous Change Order(s).
11/30/06
Change in Contract Completion Date
Due to This Change Order
-0- days
Revised Contract Completion Date:
11/30/06
CONTRACTOR.
r� f
Date.
RM Constructs
c
ENGINEER. 44--- Date: 7 ' - i,
Huibregtse, Louman Associates, Inc.
OWNER. Date ��U‘`A
City of Yakima
Huihreatse. Lotman Associates. Inc.
June 28, 2006
City of Yakima
Pedestrian Way Improvements
HLA Project No 05046
CHANGE ORDER NO. 2
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT.
Contractor shall modify the colors used in each paver panel by replacing the color "Shadow" with a
combination of two new colors "Red" and "Charcoal" All additional costs for extra shipping costs, returning
materials, removal and replacing existing "Shadow" pavers, OHP, will be paid for under new contract item,
"Paver Color Change", per lump sum.
ITEM
NO
ITEM
QUANTITY
UNIT
PRICE
AMOUNT
C2-1
Paver Color Change
Lump Sum
$5,471.93
$5,471 93
CHANGE ORDER NO 2 SUBTOTAL
$5,471 93
CHANGE ORDER NO. 2 TOTAL
$5,471.93
G:\PROJECTS\2005\05046\CHANGE ORDER2.DOC
Huibreatse. Louman Associates. Inc.
June 28, 2006
CHANGE ORDER NO. 3
PROJECT NAME. Pedestrian Way Improvements
HLA PROJECT NO.: 05046
OWNER. City of Yakima
CONTRACTOR. MRM Construction
Original Contract Price.
$2,287,105 07
Current Contract Price Adjusted by Previous Change Order(s):
$2,325,007 16
Change in Contract Price Due to This Change Order.
$5,402.00
Adjusted Contract Price Due to This Change Order.
$2,330,409.16
Original Contract Completion Date
11/30/06
Current Contract Completion Date Adjusted by Previous Change Order(s)
11/30/06
Change in Contract Completion Date
Due to This Change Order:
-0- days
Revised Contract Completion Date.
11/30/06
CONTRACTOR.
ENGINEER:
OWNER.
Constrpction
Huibregt'se, Louman Associates, Inc.
City of Yakima
Huibreatse. Lotman Associates. Inc.
Date
Date 7-6 44)
Date. -\\)y
June 28, 2006
City of Yakima
Pedestrian Way Improvements
HLA Project No. 05046
CHANGE ORDER NO. 3
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT:
Contractor shall furnish and install single and double planter fence panels (without planters) where detailed on
attached detail. Payment will be made by the new contract items, "Single Fence Panel", per each and "Double
Fence Panel" per each, which shall be full pay for all labor, materials, tools, and equipment necessary for the
work described herein
ITEM
NO.
ITEM
QUANTITY
UNIT
PRICE
AMOUNT
C3-1
Single Fence Panel
2 Each
$885.00
$1,770 00
C3-2
Double Fence Panel
2 Each
$1,816 00
$3,632.00
CHANGE ORDER NO 3 SUBTOTAL
$5,402.00
CHANGE ORDER NO 3 TOTAL
$5,402.00
G:\PROJECTS\2005\05046\CHANGE ORDER3.doc
Hnibreutse, Coonan Associates, Inc.
June 28, 2006
CHANGE ORDER NO. 4
PROJECT NAME: Pedestrian Way Improvements
HLA PROJECT NO. 05046
OWNER: City of Yakima
CONTRACTOR- MRM Construction
Original Contract Price
$2,287,105.07
Current Contract Price Adjusted by Previous Change Order(s)
$2,330,409 16
Change in Contract Price Due to This Change Order:
$603.00
Adjusted Contract Price Due to This Change Order.
$2,331,012.16
Original Contract Completion Date:
11/30/06
Current Contract Completion Date Adjusted by Previous Change Order(s).
11/30/06
Change in Contract Completion Date
Due to This Change Order:
-0- days
Revised Contract Completion Date:
11/30/06
CONTRACTOR.
ENGINEER:
OWNER:
M Construction
Inc.Huibreg t s,
ts� Louman Associates,
City of Yakima
Huibreutse. Lotman Associates. Inc.
Date: - `e)
Date: --6 c) C
Date:
June 28, 2006
City of Yakima
Pedestrian Way Improvements
HLA Project No. 05046
CHANGE ORDER NO. 4
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT.
Provide and install a separate irrigation valve box with one (1) 1 -inch control valve, wye filter, pressure valve,
and Smart Valve Controller (1 Station ) branched off new irrigation service control valve box at corner of South
4th St and Yakima Avenue. Connect to the existing private irrigation line serving existing trees and grass along
4th St. in front of the Tower Bldg.
Payment will be made by the new contract item, "Irrigation Work at Tower Bldg." per lump sum, which shall be
full pay for all labor, materials, tools, and equipment necessary for the work described herein
ITEM
NO
ITEM
QUANTITY
UNIT
PRICE
AMOUNT
C4-1
Irrigation Work at Tower Bldg
Lump Sum
$603.00
$603 00
CHANGE ORDER NO 4 SUBTOTAL
$603 00
CHANGE ORDER NO. 4 TOTAL
$603.00
G:\PROJECTS\2005\05046\CHANGE ORDER4.doc
Huibreatse. Lohman Associates. Inc.
June 28, 2006
CHANGE ORDER NO. 5
PROJECT NAME: Pedestrian Way Improvements
HLA PROJECT NO. 05046
OWNER: City of Yakima
CONTRACTOR: MRM Construction
Original Contract Price:
$2,287,105
07
Current Contract Price Adjusted by Previous Change Order(s)
$2,331,012
16
Change in Contract Price Due to This Change Order.
$697
38
Adjusted Contract Price Due to This Change Order.
$2,331,709
54
Original Contract Completion Date
11/30/06
Current Contract Completion Date Adjusted by Previous Change Order(s):
11/30/06
Change in Contract Completion Date
Due to This Change Order:
-0- days
Revised Contract Completion Date
11/30/06
CONTRACTOR:
ENGINEER:
OWNER:
Date:
Date• 7- e, - 06;
s`e Louman
Associates, ssociates, Inc.
City of Yakima
Huihreatse. Unman Associates_ Inc_
Date: r\-\\\\--\.\\'''\\
June 28, 2006
City of Yakima
Pedestrian Way Improvements
HLA Project No. 05046
CHANGE ORDER NO. 5
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT
Contractor shall remove the existing mid -block street light in front of Vita Rug between 15t and 2"d Streets.
Light pole, arm and luminaire shall be salvaged to the City of Yakima. The top of the foundation and junction
box shall be removed and the existing wiring properly adjusted to maintain service to other lights. The existing
banner shall be removed and installed on new banner pole in front of Hilton Hotel. Payment will be made by
the new contract item, "Street Light Removal at Vita Rug", per lump sum, which shall be full pay for all labor,
materials, tools, and equipment necessary for the work described herein
ITEM
NO.
ITEM
QUANTITY
UNIT
PRICE
AMOUNT
C5-1
Street Light Removal at Vita Rug
Lump Sum
$697 38
$697 38
CHANGE ORDER NO 5 SUBTOTAL
$697 38
CHANGE ORDER NO. 5 TOTAL
$697 38
G:\PROJECTS\2005\05046\CHANGE ORDER5.doc
Huibreatse. Lotman Associates. Inc.
July 3, 2006
CHANGE ORDER NO. 6
PROJECT NAME: Pedestrian Way improvements
HLA PROJECT NO : 05046
OWNER: City of Yakima
CONTRACTOR: MRM Construction
Original Contract Price'
$2,287,105.07
Current Contract Price Adjusted by Previous Change Order(s).
$2,331,709.54
Change in Contract Price Due to This Change Order:
$3,569.44
Adjusted Contract Price Due to This Change Order.
$2,335,278.98
Original Contract Completion Date
11/30/06
Current Contract Completion Date Adjusted by Previous Change Order(s).
11/30/06
Change in Contract Completion Date
Due to This Change Order:
-1- days
Revised Contract Completion Date:
12/1/06
CONTRACTOR:
ENGINEER:
OWNER:
MRM Construction
Date.
Huibrefjtse, Louman Associates, Inc.
City of Yakima
Huibreatse. Louman Associates. Inc.
Date.
Date ���\ti
July 3, 2006
City of Yakima
Pedestrian Way Improvements
HLA Project No 05046
CHANGE ORDER NO. 6
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT'
In lieu of the Haws Model 6625 valve box specified in contract provisions, provide and install a 12" x 12"
Quazite enclosure for all four (4) drinking fountain locations. Modify the water services serving each drinking
fountain by furnishing and installing a stop and drain valve, quick coupler, and 13" x 24" Quazite enclosure.
Payment for the work described herein will be made by new contract item, "Drinking Fountain Modifications"
per lump sum which will full pay for all costs including labor, materials, tools, and equipment.
ITEM
NO
ITEM
QUANTITY
UNIT
PRICE
AMOUNT
C6-1
Drinking Fountain Modifications
Lump Sum
$3,569 44
$3,569 44
CHANGE ORDER NO 6 SUBTOTAL
$3,569.44
CHANGE ORDER NO. 6 TOTAL
$3,569.44
G:\PROJECTS\2005\05046\CHANGE ORDER6.DOC
Huibregtse, Lotman Associates, Inc.