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HomeMy WebLinkAboutR-2025-131 Resolution authorizing a contract extension with Connell Oil for the purchase of bulk fuels and delivery of gasoline, diesel fuels and related productsRESOLUTION NO. R-2025-131 A RESOLUTION authorizing a contract extension with Connell Oil Inc. for the purchase of bulk fuels and delivery of gasoline, diesel fuels and related products. WHEREAS, the City competitively bid the bulk purchase and delivery of gasoline, diesel fuel and related products used by the various City Departments; and WHEREAS, the City entered into City Contract No. 2020-018 per resolution R-2020-024 with Connell Oil Inc. to supply and deliver these products and services to the City; and, WHEREAS, the original term of said Contract, including extensions thereunder, currently terminates on September 19, 2025; and WHEREAS, the development of solicitation and negotiations over the terms of a new contract relating to Request for Proposals ("RFP") No. J12509P for Bulk Purchase and Delivery of Fuels, Related Products and Services are ongoing; and, WHEREAS, the parties want the existing contract to remain in effect for six months during the development of the new specifications and pendency of negotiations, and until a new contract is signed, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a six-month contract extension, attached hereto and incorporated herein by this reference, with Connell Oil Inc, from September 19, 2025, through March 18, 2026, or when a new Contract is executed, whichever comes first at which time Contract No. 2020-018 shall terminate unless terminated sooner by either party in accordance with the terms of the Contract., ADOPTED BY THE CITY COUNCIL this 2nd day of September 2025. ATTEST: osalinda Ibarra, City Clerk Patricia Byer , Mayor Extension No. 3 of Contract No. 2020-018 Bulk Purchase and Delivery of Gasoline, Diesel Fuels and Related Products for the Cit of Yakima This Extension of the existing Contract No. 2020-018 entitled. "Bulk Purchase and Delivery of Gasoline, Diesel Fuel and Related Products," entered into on March 4, 2020, (hereafter the "Contract") with Connell Oil (hereafter "Contractor") is made and entered into by and between the City of Yakima (hereafter the "City") and Contractor. Whereas, the City entered into City Contract No. 2020-018 per resolution R-2020-024 with Contractor for the purpose of supplying and delivering bulk gasoline, diesel fuels, and related services and products to City locations as specified in Bid J11902; and Whereas, the original term of said Contract, including extensions thereunder, currently terminates on September 19, 2025; and Whereas, development of solicitation and negotiations over the terms of a new contract relating to Request for Proposals ("RFP") No. JI2509P for Bulk Purchase and Delivery of Fuels, Related Products and Services are ongoing; and Whereas, the parties want the existing contract to remain in effect during the development of the new specifications and pendency of negotiations, and until a new contract: is signed; and Now, therefore, the City and Contractor agree to the following extension of the existing Contract, under the conditions set forth: The term of Contract No. 2020-018 is hereby extended until whichever occurs first: upon 11:59 p.m. March 18, 2026, or upon the effective date of a new contract between the City and any vendor relating to Request for Proposals ("RFP") No. J12509P for Bulk Purchase and Delivery of Fuels, Related Products and Services, at which time Contract No. 2020-018 shall terminate, unless terminated sooner by either party in accordance with the terms of the Contract. Except as expressly modified herein, all other terms and conditions of the above -referenced Contract No. 2020-018 between the City of Yakima and Connell Oil shall remain in full force and effect. .Bulk Purchase & Delivery of Gasoline, Diesel Fuels, and Related Products Page 1 of 2 CITY OF Y By: Victoria Baker, Date: Na. 3 of Contract Na. 2020-018 ager AT: ity Clerk CITY CONTRACT NO: 7 02-5- u 1 RESOLUTION NO: R 2-` 2S- 1$t Contract No. 2020-018, Extension No. 3 Bid J11902 Bulk Purchase and Delivery of asolize, Diesel Fuels, and Related Products Connell Oil By: r k Brad Bond, Manager, Connell Oil Date: 2L-) Bulk Purchase & Delivery of Gasoline, Dies Page 2 of 2 a and Related .Products BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.F. For Meeting of: September 2, 2025 ITEM TITLE: Resolution authorizing a contract extension with Connell Oil for the purchase of bulk fuels and delivery of gasoline, diesel fuels and related products (General Fund/Enterprise Fund) SUBMITTED BY: Scott Schafer, Public Works Director Susan Knotts, Buyer II, Purchasing *Kerry Jones, Fleet and Facilities Manager SUMMARY EXPLANATION: The City of Yakima competitively bid the purchase and delivery of bulk fuels and related products through Bid J11902 Bulk Purchase and Delivery of Gasoline, Diesel Fuels and Related Products. On March 4, 2020, the Yakima City Council approved the resulting contract with Connell Oil Inc., City Contract #2020-018, by Resolution R-2020-024. The original term of this contract, including extensions, expires on September 19, 2025. Because the development of the new specifications is ongoing, both the City and the Vendor, Connell Oil Inc., agree that a contract extension would be mutually beneficial. Both parties agree to a six-month contract extension from September 19, 2025, through March 18, 2026, or upon the effective date of a new contract between the City and the Awarded vendor of Request for Proposal J12509P, whichever comes first at which time Contract No. 2020-018 shall terminate unless terminated sooner by either party in accordance with the terms of the Contract. Enclosed for City Council review is Extension No. 3 of Contract No. 2020-018 and the original Contract #2020-018. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: RES©LUTI©N_ContractExtension3 j11902.docx BridgeAgreement#3_J 11902.docx Contract#2020-018_Amd1-3_Ext1-2_Bu1kFuelPurchase&Delivery_J11902.pdf