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HomeMy WebLinkAboutR-2025-130 Resolution authorizing a contract extension with Airplanners, LLC. forair service development and consulting services for the Yakima Air Terminal/McAllister FieldA RESOLUTION RESOLUTION NO. R-2025-130 authorizing a contract extension with Airplanners, LLC. for air service development and consulting services for the Yakima Air Terminal/ McAllister Field. WHEREAS, the City owns and operates a municipal airport providing local and commercial air service within south-central Washington in accordance with applicable Federal, State and Local regulations; and WHEREAS, the City entered into City Contract 2020-041 per resolution R-2020-028 with Airplanners, LLC. for the purpose of providing air service development and consulting services with service priority to include additional air service to and from the Yakima Air Terminal/McAllister Field; and, WHEREAS, the original term of said contract, including extensions thereunder, currently terminates on September 30, 2025; and WHEREAS, solicitation and negotiations over the terms of a new contract relating to Request for Qualifications and Proposals (RFQP) No. 12520QP for Air Service Development and Consulting Services are ongoing; and WHEREAS, the parties want the existing contract to remain in effect for three months during the solicitation process and pendency of negotiations, and until a new contract is signed, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a three-month contract extension, attached hereto and incorporated herein by this reference, with Airplanners, LLC., from September 30, 2025, through December 31, 2025, or when a new Contract is executed, whichever comes first, at which time Contract No. 2020-041 shall terminate unless terminated sooner by either party in accordance with the terms of the Contract. ADOPTED BY THE CITY COUNCIL this 2nd day of September 2025. ATTEST: salinda Ibarra, City Clerk Patricia Byers Mayor Extension No. 2 of Contract No. 2020-041 For Air Service Development and Consulting Services This Extension of the existing Contract No. 2020-041 entitled "Air Service Development and Consulting Services," and entered into on March 18, 2020 (hereafter the "Contract") with Airplanners, LLC, (hereafter' Contractor") is between the City of Yakima (hereafter the "City') and Contractor. Whereas, the City entered into City Contract 2020-041 with Contractor for the purpose of providing air service development and consulting services with service priority to include additional air service to and from the Yakima Air Terminal -McAllister Field; and Whereas, the original term of said Contract, including extensions thereunder, currently terminates on September 30, 2025; and Whereas, solicitation and negotiations over the terms of a new contract relating to Request for Qualifications and Proposals (RFQP) No, 12520QP for Air Service Development and Consulting Services are ongoing; and Whereas, both parties agree that contract extension would be mutually beneficial pending solicitation and negotiations, until a new contract is signed; and Now, therefore, the City and Contractor agree to the following three (3) month contract extension of the existing Contract, under the conditions set forth: The term of Contract No. 2020-041 is hereby extended for 91 days from September 30, 2025, THROUGH December 31, 2025, or until Contract is terminated by either party in accordance with the terms of the Contract. Except as expressly modified herein, all other terms and conditions of the above -referenced Contract No. 2020-041 between the City of Yakima and Airplanners LLC. shall remain in full force and effect. CITY OF YAKIM 4 By: y anager Date: CITY CONTRACT NO' 2- Z CS RESOLUTION NO: ' 7 5 130 Contract No. 2020-041 Extension 2 AIRPLANNERS C. By: Name: Matt Skinner Title: Partner Date: 08/13/2025 ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.E. For Meeting of: September 2, 2025 Resolution authorizing a contract extension with Airplanners, LLC. for air service development and consulting services for the Yakima Air Terminal/McAllister Field (Airport Fund) SUBMITTED BY: Susan Knotts, Buyer II *Robert Hodgman, Yakima Air Terminal Director SUMMARY EXPLANATION: The Yakima Air Terminal/McAllister Field currently contracts with Airplanners, LLC. for air service development and consulting services aimed at promoting and expanding current air services at the Yakima Airport. This contract, originally established as a five-year agreement was set to expire on March 31, 2025. To provide sufficient time for a competitive selection process, a six-month extension was approved on March 18, 2025, extending the contract through September 30, 2025. A Request for Qualifications and Proposals (RFQP) No. 12512QP for Air Service Development and Consultant Services was released to the public on June 4, 2025, with a submission deadline of July 3, 2025. However, no Statement of Qualifications (SOQs) and Proposals were received in response. A new RFQP, No. 12520QP, was released on August 11, 2025, with a submission deadline of September 18, 2025. To ensure adequate time for the evaluation committee to review all submittals and conduct contract negotiations, the Yakima Air Terminal is requesting a three-month extension of the current contract, through December 31, 2025, or until a new contract is implemented, whichever comes first. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Thriving Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: RES©LUTI©N_Ext2_Contract#2020-041.docx Contract_2020-041_Ext2_AirSrvDevelp&ConsultingSrv_Airplanners.docx R-2025-053_Ext1 _AirSrvDeve. pdf Contract_2020-041 _AirSrvDe.pdf