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HomeMy WebLinkAboutR-2025-116 Resolution approving a task order agreement with MWA Architects Inc. to provide construction administration services for the Terminal Baggage Claim and Restroom UpgradeA RESOLUTION RESOLUTION NO. R-2025-116 authorizing the execution of an agreement with MWA Architects, Inc. to provide construction administration services for baggage claim and restroom upgrades in the terminal building at Yakima Air Terminal - McAllister Field. WHEREAS, the City owns and operates Yakima Air Terminal -McAllister Field in accordance with applicable Federal, State and Local regulations; and WHEREAS, the 2021 Airport. Masterplan Update, approved by the Federal Aviation Administration, determined the terminal building needs to be expanded and upgraded or service will be degraded, and WHEREAS, the complex nature of this construction project requires professional construction administration services provided by an architectural and engineering firm; and WHEREAS, on July 26th, 2024, the City and MWA Architects, Inc. entered into contract for Architectural and Engineering services for the terminal modernization project design at Yakima Air Terminal; and WHEREAS, MWA completed the design for the baggage claim and restroom upgrades; and WHEREAS, an independent fee estimate for construction administration was conducted from Ardurra Inc.; and WHEREAS, the airport conducted detailed analysis of the fee proposal and independent fee estimate and found the fee proposal acceptable; and WHEREAS, the Federal Aviation Administration approved the record of negotiations and approved the fee proposal; and WHEREAS, FAA grant funding and Yakima county SIED funding are approved and available for reimbursement of construction administration expenses; and WHEREAS, The project requires a custom-built baggage carousel with a long production lead time; and WHEREAS, Construction administration is required in order to review submittals and RFIs for the carousel procurement; and acqu s WHEREAS, the City and Airport will give limited notice to proceed for carousel equipment tion only; and WHEREAS, the City and Airport will not give full notice to proceed until all funds are secured and available; and WHEREAS, the City has determined that approval of said agreement will promote the purposes of the Yakima Air Terminal -McAllister Field, will promote increased commercial air commerce as well as provide economic development for the Yakima Valley community, and therefore is in the best interests of residents of the City of Yakima; and WHEREAS, the City Council of the City finds that it is in the best interests of the City and its residents to enter into an agreement with MWA Architects, Inc. to provide the necessary services described in the attached agreement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute and administer the attached and incorporated agreement with MWA Architects, Inc. in an amount of one million, thirty-five thousand, eight -hundred and thirty-seven dollars and thirty cents ($1,035,837.30) to administer phase 1 A construction upgrades for the terminal building at Yakima Air Terminal -McAllister Field, ADOPTED BY THE CITY COUNCIL this 4' day of August, 2025. ATTEST: '!+, Patricia Byers, M!or 1 barra, City Clerk Docusign Envelope ID: 535D7F61-902D-46E4-9D58-1AC5A726F4C2 Init. AIA Document B221' — 2018 Service Order for use with Master Agreement Between Owner and Architect WORK ORDER number Three made as of`the Tit Two -Thousand Twenty -Five an words', indicate dot, month, and liar.) BETWEEN the Owner: (Name, legal status, address, and other City of Yakima Washington 1)9 N 2' Street Yakima, WA 98901 Attn: Victoria Baker and the Architect: (Vance, legal status, addressand at 16, MWA Architects, Inc. 180 Sansome Street, Suite 1600 San Francisco, CA 94104-3722 for the follow (Name, torah I PROJECT: acid detailed descrilrtion) 'akima. Airport Terminal. (YKM) Modernization Project 2300 W Washington Ave Yakima_ WA 98903 Yakima Air Tern'tinal Modernization Project Work Order 3 of a The City of Yakima intends to modernize portions of the existing passenger terminal at YKM. Services are provided under a master prime agreement with vv"crk orders for services as funding allows, This Work Order is for Ctnstruction Management services for design produced by Work Order 2-Work Package 1- Baggage Claim and Terminal Fastside Passenger Areas. Services provided under this Work Order are funded by gran Administration: grant numbers are below: 3-53-0089-058-2024 Stipp 3-53-0089-060-2025 ATP 3-53-0089-062-2025 AIP THE SERVICE AGREEMENT This Service Order, together with the Master Agreement between Owner and Arcl dated the twenty-first day of July in the year two -thousand twenty -lour On words, lrrdiccrte date, month, and t ear l a Service Agreement. and Architect agree as fellows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from. the author and should be reviewed A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document provides the Architect's scope of services for the Service Order only and is intended to be used with AIA Document B121 TM,-2018. Standard Form of Master Agreement Between Owner and Architect AIA Document 8221 — 2018 Copyright (0 2014 and 2018. All rights reserved "The American Institute of Architects," "American Inst Lute of Architects,' 'AA,' the AIA Logo, and "ArA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 19:15.26 on 07/31//2025 under Order No.20250099130 which expires on 02/06/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyr ght violations, e-mail docinfo a©aiacontracis.c©m. User Notes: (1196878293) Docusign Envelope ID: 535D7F61-902D-46E4-9D58.-1AC5A726F4C2 nit. TABLE OF ARTICLES 1 INITIAL INFORMATION 2 SERVICES UNDER THIS SERVICE ORDER DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 COMPENSATION INSURANCE PARTY REPRESENTATIVES 7 ATTACHMENTS AND EXHIBITS ARTICLE 1 INITIAL INFORMATION § 1.1 Unless otherwise provided in an exhibit to this Work. Order, this Work Order and the Service Agreement arc based on the Initial Information set forth below: (State below details the Projects she and program, Owner's contractors and consultants, di hitect's consultants, Owner 'S budget and schedule, anticipated procurement method ()nmer's Sustainable Objective, and other infarmation relevant to the Pri-)ject) The Owner and MWA agree that the terms and conditions governing MWA's services and responsibilities under the Master Agreement referred to above shall include the construction management services specified in Exhibit B as an addition to M WA's services under that Master Agreement. § 1.2 The Owner and Architect may rely on the Initial information. Both parties., however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the initial Information. ARTICLE 2 SERVICES UNDER THIS WORK ORDER § 2.1 The Architect's Services under this Work Order are described below or in an exhibit to this Work Order, such 8.s a Scope of Architect's Services document, § 2.1.1 Basic Services (Describe helot© the Basic Services the Architect shall provide inirsuant to this Service Order or stain whether the services are described in documentation attached to this Service Order) The Construction Management services to be provided by MWA are as enumerated in Exhibit B of this Work Order. MWA shall be entitled to use subconsultants to perform or assistin performing any of MWA's services as Construction. Manager under this Work Order ("MWA's Subconsultants"), it is understood by the parties that contracts for such professional services are not subject to competitive bidding requirements, All professionals providing such services whether directly by MWA or professionals under contract with .MWA shall be qualitieil and where required, properly licensed and/or certified to perform these services and MWA is responsible for such license and certification, (Paragraphs deleted) ARTICLE 3 DATE OF COMMENCEMENT AND 'SUBSTANTIAL COMPLETION § 3.1 Unless otherwise provided in an exhibit to this Work Order, the Owner's anticipated dates fOr commencement of construction and Substantial Completion of the Work are set kirth below: 1 Commencement of construction date: AIA Document B221 — 2018, Copyright 20-14 and 2018. All rights reserved, The American institute of Architects," 'Americ.an Institute of Architects," 'AIA," the AIA. Logo, and 'AIA Contract Documents' are trademarks of The American Institute of ,Architects, This document was produced at 19:15 26 on 07/3112025 under Order Nc,20250099130 which expires on 02/06/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.corn. User Notes: (1198876293) Docusign Envelope ID: 535D7F61-902D-46E4-9D58-1AC5A726F4C2 Init. th.e Eleventh day of August in theyear Two -Thousand Twentyive ;2 Substantial Completion date: the Nineth day of viarch it ARTICLE 4 COMPENSATION § 4.1 For Basic Services described under Section 2.1.1, the Owner shall co (Para •raphs deleted Per Exhibit B d Twenty -Six .nsate the Architect as follows: § 4.2 For Additional Services described under Section 2.1.2 or in the Master Agreement compensated in accordance with the Master Agreement unless otherwise set forth below: Per Exhibit B § 4. For Reimbursable Expenses described, in the Master Agreement, th. accordance with the Master Agt'eetatent unless otherwise set forth below: nount of or basis ar, e ramp rtsatiean if' other than as cet"forth art the Master,1, corrtpeset.lcorih in can exhibit to this er�l ice Order, such as a Sce exhibit below Per Exhibit l3 hall be compensated in nt. Where the basis of" r a,t+c'eY. dnctarnent, list the § 4.4 -When compensation identified in Section 4.1 is on a percentage basis, progress payments for each phase of Basic Services shall he calculated by multiplying the percentages identified in this Article by the Owner's most recent budget for the Cost of th.eWork, Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner's budget for the Cost of the Work. ARTICLE 5 INSURANCE § 5.1 Insurance shall be in accordance with section 3.3 of the Master Agreement, except as indicated below: (Insert any insurance requirements that JOT from those stated in the :luster Agreerrtent, such as rsorerage coverage limits, and durations f irr pi of ssioanal liability or r,rtfrer c cat cr es) Per Exhibit A (table deletes.) (Paragraphs deleted) ARTICLE 6 PARTY REPRESENTATIVES § 6.1 The Owner identifies the following representative in accordance wit (l.i.st name, address, and other zrrf%rrrrcxtr`ctn.) City of Yakima Washington. 12,9 N 2"1 Street Yakima, WA 98901 Attn: Victoria Baker, City wfanager' § 6.2 The Architect identifies the following (List nameaddress, and other intot'mation .lean. Root, Principal MWA Architects, Inc. 501 SE I4'i' Avenue, Suite 103 Portland, OR 97214, p ntati :e in accordancevvi.th Section 1.5,1 of the Maste AIA Document 9221 — 2018, Copyright QD 2014 and 2018. All rights reserved, "The American Institute ofArchitects,' `American Institute of Arch itects,' "AIA,' the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This docu.ment was produced at 19:15:26 on 07/31/2025 under Order No.20250099130 which expires an 02/06/2026. is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents'' Terms of Service. To report copyright violations e-mail docinf©gaiacontracts.com. User Notes: (1198878293) Docusign Envelope ID: 535D7F61-902D-46E4-9058-1AC5A726F4 2 Init. ARTICLE 7 ATTACHMENTS AND EXHIBITS § 7,1 The following attachments and exhibits, many, are incorporated herein by reference: .1 Exhibit A- Master Prime Agreement, including all exhibits thereto: .2 raphy deleted) Exhibit B- Yakima Air Terminal ModernizatioOrder 2 rP I Construction dntinistration' (.r'ararraph deleted) k Order entered into as of they avid year first written above, OWNER (.1rracrttrrc) Victoria Baker, City Manager (Printed name and title) CITY CONTRACT RESOLUTION N©. D©cuSigned by: Lil vhiA, bardA, rboi cc11 taEFE0094AE ARCHITECT (Signature) Jean Root Principal (Printed name, title, and license: number, A]A Document 6221 — 2018. Copyright r75 2014 and 2018. At rights reserved "The American Institute of Architects,' 'American Insttute of Architects," "AIA," the AIA Logo, and "ArA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at'19:15:26 on 07/31/2025 under Order No 20250099130 which expires on 02106/2026, is not tor resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents',' Terms of Service. To report copyright violations, e-mail docrnto@gaiacontracts.com, User Notes: (1198878293) Doc Envelope ID: 535D7F61-902D-46E4-9D58-1AC5A726F4C2 Additions and Deletions Report for AIA' Document B221 - 2078 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to OF deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text, Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document, This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 19;15:26 on 07/31/2025. PAGE 1 ORK ORDER tunnher TI hree made as of the Thirty First day of July in the year "'Fwo-TThousand Yakima Washir d Stree Yakima* WA 98901 Attn. Victoria ct©ria Baker MW A Architects, Inc. 180 Sansonle Street, Suite 1600 San Francisco. CA 94104-3722 Aiatne, location, rancl detailed dctsc~. ip/ion,) akitlt Airport Terminal (YKM) l=9odcrnizatiorl Project 23t3b W Washington Ave Yakima, WA 98903 Yakima Air Terminal :Modernization Project Work Order 3 The City of Yakima intends tllr modern i e portions of the existing passenf er terrYt under a master prime agreement. with work orders for services its fundine allows, This Work Order is for Construction +lanagement services for design produced by Work Order 2-Work Packaru .Baggage Claim and Terminal Eastside Passenger Areas. Services provided underthis Vt'or" Order are:funde d byearns by are below: 3-53-0089-058-2024 Stipp 3-53-0089-060-2025 ATP 3-53-0089-062-2025 All' h sided ministratiotr. rantnunrbers This Service Order, together with the Master Agreement between Owner and Architect dated the twenty-first day of July in the year two -thousand twenty-four PAGE 2 Additions and Deletions Report for AIA Document B221 — 2018. copyright © 2014 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The AAmerican Institute of Architects.. This document was produced at 19:1526 on 07/31/2025 under Order No.20250099130 which expires on 02/06/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AEA Contract Documents,' Terms of Service. To report copyright violations, e-mail docinfo c@aiaconlracts.com, User Notes: f 1198878293) Docusagn Envelope ID: 535D7F61-9020-46E4-9058-1 AC5A726F4C2 § 1.1 Unless otherwise provided in an exhibit to this Service Order, this Servrice'iNork Order and the. Sere c.e Agreement are based on the Initial Information set forth below: The Owner and MWA agree responsibilities under the Mast construction management sery s and conditionsoverning MWA's services a Agreement referred to above shall include the specified in Exhibit B as an addition to MWA`s services under that Master Agreement. ARTICLE 2 SERVICES UNDER THIS WORK ORDER § 2.1 The Architect's Services under this Service Work Order are described below or it1 an exhibit to this Service Work Order. such as a Scope of Architect's Services document, The Construction Management services to be provided by MWA are as enumerated in I xhihit B of this or ass' t irr erformof mWA's services as Construction Manager under this Work Order ('"MW A's Subconsultants"' ). It is understood by the parties that contracts forsuch professional services are not subject to competitive bidding re_ jwrem nts. All professionals providing such services whether directly by MWA or professionals under contract with MWA shall be qualified. and where required, properly licensed and!or certified to performthese services and MWA is responsible for such license and certification. Work Order. MWA shall be entitled to use ubconsul er"t o rhis Servi %.° Order- or ,st ri § 3,1 Unless other 'ise provided in an exhibit to this Sew -Work Order. the Owner's ttntici commencement of co and. Substantial Completion ofth.e Work are set forth below. PAGE 3 Eleventh day of August in the year Two -Thousand Twenty -Five the Nineth day of Nlarch in the year "Two -Thousand Twenty -Six .2 'Percentage Basis (insert' perceii1agc • .3 Other Additions and Deletions Report for Alt Document 6221 — 2018, Copyright © 2014. and 2018, Akl rights reserved, The American trasitute of Architects," "American Institute of Architects,' "AIA," the AIR Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 19:15:26 on 07/31/2025 under Order No-20250099130 which expires on 02/06/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents'' Terms of Service To report copyright violations, a -mail docinfo ct+aiacontrects,com User Notes: (1196678293) Do cwa ign Envelope ID: 535D7F61-9O2D-46E4-9D58-1AC5A726F4C2 Per Exhibit B exhibit below.; Per Exhibit B Per Exhibit B Per Exhibit A City of 'Yakima Washington 129 N 2"d Street Yakima, WA 9890I. Attn: 'Victoria Baker. C"ityManager Jean Root, Principal M W A Architects. Inc. 501 SE I4'I' Avenue. Suite 103 Portland, OR 97214 PAGE 4 Document. B 12 114 Serves provided under multiple Se exhibits thereto: oFhcrltie setlorh 141-1OW cllet,+k and Architect for Orders;Exhibit A- Master Prime Agreement. including all tl Other docExhibit. B- Yakima Air Terminal Modernization Work Order 2- W 1 Construction Administration' 2lhcr doe 'menu i"r1g ackditio#i:l scop:oe if this Service Or itr'.} Additions and Deletions Report for AIA Document B221 — 2018, Copyright © 2014 and 2018. All rights reserved. 'The American Institute of Architects,'" "American institute of Architects,' "AIA," the AIA Logo, and "AIA Contract Documents"' are trademarks of The American Institute of Architects. This document wa.s produced at 19,15,26 on 07/31/2025 under Order No.20250099130 which expires on 02/06/2026, is neat for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e-mail docinfo@ia aiacontracts.com User Notes; (1198878293) Docusign Envelope ID: 535D7F61-902D-46E4-9C 58 1Af A726F4C2 ork Order entered into as o'fthe day and year first -written ahov'e, r. t ana ter fear t Root . Princ etc Additions and Deletions Report for AIA Document B221 — 2018, Copyright C 2014 and 2018„ All rights reserved, "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA logo, and "AIR Contract Documents' are trademarks of The American Institute of Architects, This document was produced at 19:15:26 on 07/31/2025 under Order No.20250099130 which expires on 02/06/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AAA Contract Documents`t' Terms of Service. To report copyright violations, a-ma:I docinf©@aiacontracts,com. User Notes: (11988782931 Docusign Envelope ID 535D7F61-902©-46E4-9©58-1AC5A726F4C2 Certification of Document's Authenticity AIA® Document D401 rM - 20O3 1, Jean Root, hereby certify, to the best ofy knowledge, inform, iion and belief, that 1 created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 19:15:26 on 07/31/2025 under Order No. 20250099130 from ALA Contract Documents software and that in preparing the attached final document 1 made no changes to the origDocument B2211 i 2018, Service Order fur use with Master Agreement Between Owner and Architect, other'than those additions and deletions shown in' the associated Additions and Deletions Report. 6acu5igned by: itAt& fmrvA,rbof E+64-tsOELcvnaniC led) Principal (Tide) 7/31/2025 rll AIA Document D401 — 2003, Copyright 19 1992 and 2003. All rights reserved. "The American Institute of Architects." "American Institute csi Logo, and "AIA Contract Documents' are trademarks of The American institute of Architects. This document was produced at 19:15:26 N0,20250099130 which expires on 02/06i2026, is not for resale, is licensed for one-time use only, and may only be used in accordance Documents'ra' Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: Architects.:"AVA," the AIA n 0713 /2025 under Order with the AIA Contract (1196878293j ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 9.D. For Meeting of: August 4, 2025 Resolution approving a task order agreement with MWA Architects Inc. to provide construction administration services for the Terminal Baggage Claim and Restroom Upgrade SUBMITTED BY: Robert Hodgman, Director of Yakima Air Terminal SUMMARY EXPLANATION: A resolution authorizing the city manager to sign a task order agreement with MWA Architects, Inc. to provide construction administration services for the airport terminal building baggage claim project. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24.25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution - YKM - Baggage Claim construction administration.docx B221-2©18_-_YKM_Airport_Terminal_Modernization Work_©rder CM.pdf Exhibit A R-2024-137 Resolution authorizing a master agreement with MWA Architects.pdf Exhibit B 25 04 24_Yakima Air Terminal CA Scope_Fee.pdf