HomeMy WebLinkAboutR-2002-125 Carollo Engineers Agreement (re: Naches River Water Treatment Plant Operations & Maintenance Manual)RESOLUTION NO. R-2002-125
A RESOLUTION authorizing the City Manager of the City of Yakima to execute a
contract with Carollo Engineers, a professional corporation, for the
preparation of an Operations and Maintenance (O&M) Manual for
the Naches River Water Treatment Plant as part of the 2002 update
to the Water Comprehensive Plan.
WHEREAS, the City of Yakima has need for consulting services related to the
preparation of an O&M Manual for the Naches River Water Treatment Plant for the 2002
Water Comprehensive Plan as required by the Washington State Department of Health;
and
WHEREAS, the City does not possess qualified in-house staff nor the time to
perform the necessary work involved in the preparation of an O&M Manual; and
WHEREAS, the City of Yakima has complied with the provisions of RCW 39.80
which concerns the procurement of engineering and architectural services by a city; and
WHEREAS, the City Council deems it to be in the best interest of the City to
enter into a contract with Carollo Engineers, a professional corporation, for the
preparation of an O&M Manual for the Naches River Water Treatment Plant for the 2002
Water Comprehensive Plan; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and
incorporated "Consulting Agreement" together with its attachments.
ADOPTED BY THE CITY COUNCIL this 15th day of October 2002.
ATTEST:
Karen Roberts, City Clerk
(Ik)watur Carollo O&M manual 10-02.pm
ry Place, Mayor
CONSULTING SERVICE AGREEMENT
THIS CONSULTING SERVICES AGREEMENT (hereinafter "Agreement") is made and
entered into by and between the City of Yakima, a Washington municipal corporation
(hereinafter the "City"), and Carollo Engineers, A Professional Corporation (hereinafter the
"Consultant").
WHEREAS, the City requires consulting services related to the preparation of an
Operations and Maintenance ("O&M") Manual for the Naches River Water Treatment Plant
("WTP").
WHEREAS, the Consultant represents that it has the expertise necessary and is willing
to perform the Consulting services required by the City in accordance with the terms and
conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and Consultant as follows:
1. Scope of Services. The Consultant shall provide the City with professional
engineering services associated with the preparation and development of the Operations and
Maintenance Manual for the Naches River Water Treatment Plant. These services are more
fully described in attached and incorporated Exhibit "A" (Task Order No. 1).
2. Time Period for Performance of Services. The term of this Agreement shall
commence upon execution hereof and shall terminate at the time of completion of all
services/tasks required hereunder, unless the Agreement is earlier terminated by either party
under Section 23 of this Agreement. The Consultant shall provide such services as are
described on executed Task Order No. 1 in accordance with the time schedule set forth on
attached and incorporated Exhibit "B." The Consultant shall proceed with such services in a
timely and diligent manner, but shall not be responsible for delays beyond the Consultant's
control or which the parties could not have reasonably foreseen at the time the respective task
order was executed.
3. Compensation.
a. Fees for Services. For each specified task order executed by the parties, the
Consultant shall be paid for such services on a time -spent basis in accordance with the fee
schedule attached hereto as Exhibit "C" and incorporated herein by this reference. Said fee
schedule is subject to revision by the Consultant not sooner than one (1) year after execution of
this Agreement, and no more once each year thereafter.
b. Maximum Fee for Services. Each executed task order shall describe the maximum
fee to which the Consultant shall be entitled to under that task order. The maximum fee for the
services described on Task Order No. 1 shall not exceed Fifty Seven Thousand Dollars
($57,000.00). The maximum fee shall represent the best estimate of the parties of the
maximum cost of the Consultant's services specified in that task order.
c. Renegotiation of Maximum Fee. The Consultant reserves the right to renegotiate
the maximum fee specified in a particular task order if the scope of services in the task order is
changed by the City, or if conditions beyond the control of the parties shall cause the Consultant
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to incur additional costs and expenses in providing the services required under the task order.
In either event, the Consultant shall promptly notify the City in writing of the anticipated
additional fees or reduction of fees. Thereafter, and unless otherwise agreed by the parties, the
Consultant shall not proceed with the modified/changed services until the parties agree in
writing to a renegotiated maximum fee for that task order.
d. Payment of Compensation. Consultant shall submit monthly invoices to the City.
Said invoices shall itemize all services rendered during the preceding monthly period. Payment
shall be due and payable upon receipt of Consultant's invoice by City. All payments are
expressly conditioned upon the Consultant providing services hereunder which are satisfactory
to the City. In the event City disputes any invoice item, City shall give Consultant written notice
of such disputed item within twenty (20) calendar days after receipt of such invoice and shall
pay to Consultant the undisputed portion of the invoice according to the provisions hereof.
e. Payment in the Event of Termination. In the event that either party terminates this
Agreement under Section 22, Consultant shall be compensated in accordance with the above
terms for all satisfactory services provided to the City up to the effective termination date.
f. Maintenance of Financial Records/Documents. The Consultant shall make the
cost records, accounts and related financial documents pertaining to this Agreement available
for inspection by representatives of the City during the term of this Agreement and for a period
of three (3) years following the final payment to the Consultant by the City. In the event that any
audit or inspection identifies any discrepancy in such financial records, the Consultant shall
provide the City with appropriate clarification and/or financial adjustments within thirty (30)
calendar days of notification of the discrepancy.
g. Permit and Advertising Cost. The City shall pay the cost of all necessary permits,
advertising and similar items that are normally associated with public works projects.
4. Standard of Performance. The Consultant shall perform all work and services
required under this Agreement in accordance with generally accepted consulting and
engineering standards, and shall be responsible for the technical soundness and accuracy of all
work and services furnished pursuant to this Agreement. No other warranty, express or implied,
is included in this Agreement or in any drawing, specification, report or opinion produced
pursuant to this Agreement.
5. Cost Estimates. The City is herewith advised that the Consultant has no control
over the cost of labor, material, equipment; subcontractors' and suppliers' methods of producing
and delivering such goods and services; or over the methods and styles of competitive bidding
or market conditions. Accordingly, the Consultant's cost estimates are made and furnished on
the basis of the Consultant's experience and qualifications and represent only best judgment as
an Consulting firm familiar with the construction industry. As such, the Consultant cannot and
does not warrant or guarantee the accuracy of its cost estimates, or that cost estimates will not
vary significantly from the actual project or construction costs realized by the City.
7. Ownership of Documents. All reports, designs, drawings, and specifications
prepared by the Consultant pursuant to this Agreement shall be the property of the City upon
payment being made by the City to the Consultant in accordance with Sections 3 of this
Agreement. The Consultant shall provide the City with originals and/or reproducible copies of
such documents in accordance with the respective task order, or when requested by City
representatives. Consultant shall retain its rights in its standard drawing details, designs,
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specifications, databases, computer software and any other proprietary property. Rights to
intellectual property developed, utilized, or modified in the performance of the services shall
remain the property of the Consultant. The Consultant does not intend or represent that such
documents are suitable for reuse by the City or others on extensions of this project or with
regard to any other project. Any such reuse without the written permission of the Consultant
shall be at the City's risk.
8. Design Intent. The Consultant shall prepare the design documents, drawings,
and specifications with the understanding that a representative of the Consultant may be
observing the quality and progress of the resulting construction for compliance with the design
intent. Additionally, the parties agree that compensation for such monitoring shall be addressed
in an appropriate task order.
9. Information to be provided by the City. The City shall provide the Consultant
with access to all information at its disposal that is pertinent to the site of project area, including
but not limited to previous reports, drawings, plats, surveys, utility records, and other similar
data. Absent specific written direction to the contrary, the Consultant shall be entitled to rely
upon the completion and accuracy of such documentation.
10. Status of Consultant. Consultant and the City understand and expressly agree
that Consultant is an independent contractor in the performance of each and every part of this
Agreement. The Consultant shall have the sole judgment of the means, mode or manner of the
actual performance of work/services required under this Agreement. The Consultant, as an
independent contractor, assumes the entire responsibility for carrying out and accomplishing
the work/services required under this Agreement. Additionally, and as an independent
contractor, the Consultant and its employees shall make no claim of City employment nor shall
claim against the City any related employment benefits, social security, and/or retirement.
11. Taxes and Assessments. Consultant shall be solely responsible for
compensating its employees and for paying all related taxes, deductions, and assessments,
including but not limited to, federal income tax, FICA, social security tax, assessments for
unemployment and industrial injury, and other deductions from income which may be required
by law or assessed against either party as a result of this Agreement. In the event the City is
assessed a tax or assessment as a result of this Agreement; Consultant shall pay the same
before it becomes due.
12. Nondiscrimination Provision. During the performance of this Agreement,
Consultant shall not discriminate on the basis of race, age, color, sex, religion, national origin,
creed, marital status, political affiliation, or the presence of any sensory, mental or physical
handicap. This provision shall include but not be limited to the following: employment,
upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or
other forms of compensation, selection for training, and the provision of services under this
Agreement.
13. Compliance With Law. Consultant agrees to perform all work/services under and
pursuant to this Agreement in full compliance with any and all applicable laws, rules, and
regulations adopted or promulgated by any governmental agency or regulatory body, whether
federal, state, local, or otherwise. If a change in any law or regulation increases the cost of
Consultant's work or services, then Consultant will be entitled to an equitable adjustment to the
Agreement.
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14. No Insurance. It is understood the City does not maintain liability insurance for
Consultant or its employees and subcontractors.
15. Indemnification and Hold Harmless.
a. Consultant agrees to protect, defend, indemnify, and hold harmless the City, its
elected officials, officers, employees and agents from any and all claims, demands, losses,
liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards,
costs and expenses (including reasonable attorneys' fees and disbursements) resulting from
death or bodily injury to any person or damage or destruction to third -party to the extent caused
by any negligent act and/or omission of the Consultant, its officers, employees, agents, and/or
subcontractors, arising out of the performance of this Agreement.
b. In the event that both Consultant and the City are negligent, the Consultant's
liability for indemnification of the City shall be limited to the contributory negligence for any
resulting suits, actions, claims, liability, damages, judgments, costs and expenses (including
reasonable attorney's fees) that can be apportioned to the Consultant, its officers, employees,
agents, and/or subcontractors.
c. Nothing contained in this Section or this Agreement shall be construed to create a
liability or a right of indemnification in any third party.
16. Insurance provided by Consultant.
a. Commercial Liability Insurance. On or before date the this Agreement is fully
executed by the parties, the Consultant shall provide the City with a certificate of insurance as
proof of commercial liability insurance with a minimum liability limit of One Million Dollars
($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall
clearly state who the provider is, the amount of coverage, the policy number, and when the
policy and provisions provided are in effect (any statement in the certificate to the effect of "this
certificate is issued as a matter of information only and confers no right upon the certificate
holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The
policy shall name the City, its elected officials, officers, agents, and employees as additional
insured, and shall contain a clause that the insurer will not cancel or change the insurance
without first giving the City thirty (30) calendar days prior written notice (any language in the
clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any
kind upon the company" shall be crossed out and initialed by the insurance agent). The
insurance shall be with an insurance company or a company rated A -VII or higher in Best's
Guide and admitted in the State of Washington.
b. Commercial Automobile Liability Insurance. On or before date this Agreement is
fully executed by the parties, the Consultant shall provide the City with a certificate of insurance
as proof of commercial automobile liability insurance with minimum liability limit of One Million
Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate
shall clearly state who the provider is, the amount of coverage, the policy number, and when the
policy and provisions provided are in effect (any statement in the certificate to the effect of "this
certificate is issued as a matter of information only and confers no right upon the certificate
holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The
policy shall name the City, its elected officials, officers, agents, and employees as additional
insured, and shall contain a clause that the insurer will not cancel or change the insurance
without first giving the City thirty (30) calendar days prior written notice (any language in the
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clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any
kind upon the company" shall be crossed out and initialed by the insurance agent). The
insurance shall be with an insurance company or a company rated A -VII or higher in Best's
Guide and admitted in the State of Washington.
c. Professional Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Consultant shall provide the City with a certificate of insurance as
evidence of Professional Errors and Omissions Liability Insurance with coverage of at least One
Million Dollars ($1,000,000.00) per occurrence and an annual aggregate limit of at least One
Million Dollars ($1,000,000.00). The certificate shall clearly state who the provider is, the
amount of coverage, the policy number, and when the policy and provisions provided are in
effect. The insurance shall be with an insurance company rated A -VII or higher in Best's Guide.
If the policy is on claims made basis, the retroactive date of the insurance policy shall be on or
before January 1, 1998, or shall provide full prior acts. The insurance coverage shall remain in
effect during the term of this Agreement and for a minimum of three (3) years following the
termination of this Agreement.
d. Insurance provided by Subcontractors. The Consultant shall ensure that all
subcontractors it utilizes for work/services required under this Agreement shall comply with all of
the above insurance requirements.
17. Delegation of Professional Services. The services provided for herein shall be
performed by Consultant, and no person other than regular associates or employees of
Consultant shall be engaged upon such work or services except upon written approval of the
City.
18. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not
be assigned or transferred in whole or in part by Consultant to any other person or entity without
the prior written consent of the City, except that it may be assigned without such consent to a
related entity, an affiliate or wholly-owned subsidiary of either party. In the event that such prior
written consent to an assignment is granted, then the assignee shall assume all duties,
obligations, and liabilities of Consultant stated herein.
19. No Conflict of Interest. Consultant represents that it or its employees do not
have any interest and shall not hereafter acquire any interest, direct or indirect, which would
conflict in any manner or degree with the performance of this Agreement. Consultant further
covenants that it will not hire anyone or any entity having such a conflict of interest during the
performance of this Agreement.
20. Severabilitv. If any portion of this Agreement is changed per mutual agreement or
any portion is held invalid, the remainder of the Agreement shall remain in full force and effect.
21. Integration. This written document constitutes the entire agreement between the
City and Consultant. There are no other oral or written Agreements between the parties as to
the subjects covered herein. No changes or additions to this Agreement shall be valid or binding
upon either party unless such change or addition be in writing and executed by both parties.
22. Drafting of Agreement. Both the Consultant and the City have participated in the
drafting of this Agreement. As such, it is agreed by the parties that the general contract rule of
law that ambiguities in the contract language shall be construed against the drafter of a contract
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shall have no application to any legal proceeding, arbitration and/or action in which this
Agreement and its terms and conditions are being interpreted and/or enforced.
23. Termination. The City or Consultant may terminate this Agreement, with or
without cause, by giving the other party thirty (30) calendar days written notice of termination.
24. Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent or hand delivered to the parties to their addresses as follows:
TO CITY:
Water/Irrigation Manager
2301 Fruitvale Blvd
Yakima, WA 98902
TO CONSULTANT: Carollo Engineers
12592 West Explorer Drive, Suite 200
Boise, ID 83713
or to such other addresses as the parties may hereafter designate in writing. Notices and/or
demands shall be sent by registered or certified mail, postage prepaid, or hand delivered. Such
notices shall be deemed effective when mailed or hand delivered at the addresses specified
above.
25. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
26. Venue. The venue for any action to enforce or interpret this Agreement shall lie in
the Superior Court of Washington for Yakima County, Washington.
CITY OF YAKIMA
By:
R. A. Zais, Jr.,
City Manager
DATE: / 0- / 8' - 0 2 --
ATTEST:
,864
City Clerk
City Contract No. A0,7-.9/
peso/u n4,0 Nd R aaaa /a-5"
CAROL • NGINEERS
By:
ner
DATE:
/0-1-02
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EXHIBIT "A"
TASK ORDER NO. 1
CITY OF YAKIMA
OWNER
AND
CAROLLO ENGINEERS, A Professional Corporation
ENGINEER
This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant to the
mutual promises, covenants and conditions contained in the Agreement between the above
named parties dated the day of , 2002, in connection
with:
CITY OF YAKIMA, WA
NACHES RIVER WTP OPERATIONS AND MAINTENENACE MANUAL
PURPOSE
The purpose of this Task Order is to provide engineering services to prepare a operations and
maintenance manual (O&M Manual) for the City's Naches WTP. The manual will provide
descriptions of WTP systems and processes, operating procedures, and general maintenance
requirements. It will be written so as to be updateable for upcoming WTP expansion projects.
ENGINEER'S SERVICES
The following tasks will be completed under this Task Order No. 1:
1. Prepare Outline of O&M Manual
Carollo will prepare a draft outline of the Naches River WTP Operations and Maintenance
Manual that lists chapters, sections, subsections, and appendices. The draft outline will be
submitted to City and WTP staff for review and input within two weeks of notice to proceed.
Deliverable: Technical Memorandum Outlining O&M Manual
2. Collect and Categorize Data
This task will be focused on obtaining a description of plant processes, systems, components,
equipment, controls, electrical systems, and accessories. Carollo will provide the City with an
equipment data sheet template for use by WTP staff in preparing descriptions of the necessary
items. Carollo will also review and summarize information from WTP record drawings and
specifications.
Deliverable: Equipment Data Sheet Template
Owner Provided Services: Equipment descriptions, copies of WTP record drawings
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Page 1 of 4
3. Workshop No. 1
This workshop will be conducted over a two-day period with City and Carollo personnel. The
focus for this workshop will be to develop a picture of the plant and its components. Objectives
for this workshop will include the following:
a. Review and finalize O&M Manual Outline.
b. Review and edit WTP Process Flow Schematic.
c. Review and edit WTP Site Plan.
d. Review and edit WTP design criteria.
e. Document treatment standard operating procedures (SOP) for raw water quality
conditions and finished water quality goals.
f. Develop preliminary descriptions of the following systems and processes:
1) Raw water intake and screening
2) Rapid Mix
3) Contact Basins
4) Filtration and Backwash
5) Disinfection
6) Solids Handling
7) Electrical
8) Instrumentation and Controls
g. Prepare schematic diagrams for chemical feed systems.
h. Review and mark-up existing electrical single -line diagrams.
Deliverables: Workshop No. 1 Agenda and Minutes
4. Prepare System and Process Descriptions
Descriptions of systems and processes will be prepared from the information collected during
Tasks 2 and 3. The descriptions will be written in a format compatible with the layout of the
O&M Manual. The descriptions will include system and process capacities, functions, operating
limits, control strategies, and other relevant information.
Deliverable: Technical Memorandum of System and Process Descriptions
5. Workshop No. 2
Workshop No. 2 will again be conducted over a two-day period with City and Carollo personnel.
This workshop will build on the work completed in Tasks 1 through 4 by focusing on the
following tasks:
a. Review and finalize system and process descriptions.
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Page2of4
b. Prepare operating and maintenance procedures for systems and processes.
c. Review and finalize materials for appendices.
d. Complete data collection tasks.
Deliverables: Workshop No. 2 Agenda and Minutes
6. Prepare Draft O&M Manual
Following Workshop No. 2, a draft of the complete O&M Manual will be prepared. The draft
Manual will include process and system descriptions, operating procedures, maintenance
procedures, and appendices. Ten copies of the draft will be submitted for City review.
Deliverable: Ten copies of draft Operations and Maintenance Manual
7. Prepare Final O&M Manual
Following receipt of comments on the Draft O&M Manual, Carollo will prepare the final version
of the Manual. Ten copies of the final O&M Manual will be provided to the City in three-ring
binders so that they can be updated. Additionally, a CD of the Manual including text documents,
drawings, and appendices will be provided to the City.
Deliverables: Ten copies of final Operations and Maintenance Manual, CD of electronic files
OPTIONAL SERVICES
As an optional service, Carollo could provide the City with a digital library that stores the O&M
Manual, and other relevant WTP data, in a digital format that is accessed through a standard
web browser based user interface. A digital library enhances a user's ability to easily access
and update the multitude of information associated with operating a WTP. Carollo would be
pleased to provide this service if requested by the City. The tasks and compensations would be
added to this agreement by subsequent task order.
PAYMENT
ENGINEER shall bill OWNER on an hourly basis in accordance with the attached fee schedule
(EXHIBIT "C"). Total compensation shall not exceed $ 57,000 unless authorized by the
OWNER. Exhibit "D" presents a breakdown of estimated costs for this Task Order No. 1.
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EFFECTIVE DATE
This Task Order No.1 is effective as of the ;, .) day of %C -To b"
, 2002.
IN WITNESS WHEREOF, duly authorized representatives of the OWNER and of the
ENGINEER have executed this Task Order No. 1 evidencing its issuance by OWNER and
acceptance by the ENGINEER.
CAROLLO ENGINEERS,
A Professional Corporation
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CITY OF YAKIMA
Accepted this _. sr day o
2002 �;/AI , AL - -ii?"
By:
By:
Officer
Page 4 of 4
Exhibit `B'
PROPOSED SCHEDULE AND TIME OF PERFORMANCE
The scope of services for Task Order No. 1 shall begin immediately upon notice to proceed
(NTP). Major milestones shall be as follows:
• Workshop No. 1 shall be conducted by October 15, 2002.
• Workshop No. 2 shall be conducted by November 30, 2002.
• A draft O&M Manual shall be delivered to the City by December 31, 2002.
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EXHIBIT "C"
CAROLLO ENGINEERS, PC
FEE SCHEDULE
As of March 1, 2002
Boise, Idaho
Hourly Rate
Engineers/Scientists (E/S)
E/S 1 $75.00
E/S 11 87.00
E/S III 108.00
E/S IV 120.00
E/S V 131.00
E/S VI 143.00
E/S VII 154.00
E/S VIII 169.00
Principal 176.00
Engineering Aides (EA)
EA 1
EA!!
EA III
EA IV
EA V
EA VI
EA VII
Engineering Technicians (ET)
ET 1
ET II
ET III
ET IV
ET V
ET VI
ET VII
ET VIII
52.00
59.00
72.00
78.00
86.00
107.00
120.00
58.00
61.00
65.00
69.00
76.00
88.00
100.00
120.00
Support Staff
Office Aides 37.00
Clerical 55.00
Word Processors 65.00
Project Equipment Communication Expense 5.77
(PECE) Per DL Hour
Travel and Subsistence at cost
Mileage .36/m ile
Subconsultant Cost + 10%
Other Direct Costs Cost + 10%
This fee schedule is subject to annual revisions due to labor adjustments.
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EXHIBIT "D"
BUDGET ESTIMATE
City of Yakima - Naches WTP Operations and Maintenance Manual
Task
No.
Task Description
Patrick
White
Jim
Meyerhofer
Paul
Walker
Labor Hours and Costs
Labor Hours
Anthony Staff
Morroni Engineer
Engineer
Tech V
Support
Staff
Total
Hours
Labor
Cost
Other Direct Costs
Task
Total
PECE
Costs
Travel
Sub Total
ODC's
($)
($)
($)
(8)
($)
$188
$151
$121
$151
$87 .
$78
$58
1
Prepare Outline of O&M Manual
2
2
16
2
22
$2,700
$114
$114
$2,800
2
Collect and Compile Data
2
24
16
42
$4,600
$217
$217
$4,800
3
Workshop No. 1
2
16
20
8
2
48
$6,500
$248
$1,200
$1,448
$7,900
4
Prepare System and Process Descriptions
12
40
8
20
80
$9,600
$414
$414
$10,000
5
Workshop No. 2
16
24
24
40
104
$9,500
$538
$1,200
$1,738
$11,200
6
Prepare Draft O&M Manual
8
40
8
20
76
$9,000
$393
$393
$9,400
7
Prepare Final O&M Manual
8
32
12
24
40
116
$10,300
$600
$600
$10,900
Total
4
64
196
24
68
48
84
488
$52,300
$2,500
$2,400
$4,900
$57,000
PECE: Project Equipment and Communication Expense
9/27/2002
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.* I3
For Meeting of 10/15/2002
ITEM TITLE: Operations and Maintenance Manual for the 2002 Water Comprehensive
Plan
SUBMITTED BY: Dueane Calvin, Water/Irrigation Manag
Dave Brown, Water/Irrigation Engi r
Glenn Rice, Assistant City Manag
CONTACT PERSON/TELEPHONE: Dueane Calvin / 576-6480
SUMMARY EXPLANATION: The Washington Department of Health (DOH) requires water
purveyors with a surface water treatment plant to have a Operations and Maintenance (O&M)
Manual. This O&M Manual is also requires as part of the update to the comprehensive water
system plan. Yakima must submit a Water Comprehensive Plan that includes the O&M Manual
in December 2002. Staff respectfully requests City Council to approve the attached resolution
authorizing the City Manager to execute the accompanying contract with Carollo Engineers a
Professional Corporation, of Boise, Idaho for the preparation of an O&M Manual for the Naches
River Water Treatment Plant. These services shall include the preparation of a O&M Manual
that meets the requirements of the Washington Department of Health and the operational needs
at the Naches River Water Treatment Plant. Financial support for this contract will be from
appropriations approved by Council in the 477 Fund.
Not to Exceed Engineering Cost $57,000 00
Resolution _XOrdinance Other (Specify) Contract X
Mail t0' Paul Walker, Carollo Engineers,12592 W Explorer Dr , Suite 200, Boise, ID 83713 Phone: 503-295-4911
Funding Source 477
APPROVED FOR SUBMITTAL: --'ss
City Manager
STAFF RECOMMENDATION: Approve resolution authorizing the City Manager to execute the
accompanying contract for the preparation of an O&M Manual for the Naches River Water
Treatment Plant with Carollo Engineers a Professional Corporation, of Boise, Idaho.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2002-125