Loading...
HomeMy WebLinkAboutR-2025-107 Resolution authorizing contract Amendment No. 3 to extend the City's current contract with PPC Solutions, Inc., Amend security Guard and Other Services.A RESOLUTION RESOLUTION NO. R-2025-107 authorizing contract Amendment No. 3 to extend and amend the City's current contract with PPC Solutions, Inc., Armed Security Guard and Other Services. WHEREAS, the City currently has contract No, 2021-069, with PPC Solutions, Inc. to provide Armed Security Guard and Other Services; and WHEREAS, both the City and PPC Solutions, Inc. have agreed to exercise the option to renew the existing contract through May 18, 2026, per City Contract No. 2021-069, with an amendment to Exhibit B, compensation; and WHEREAS, the new rate in Exhibit B was negotiated with the Contractor and a cost/price analysis was completed to determine that the rate was fair and reasonable; and WHEREAS, the Scope of Work and available budget meet the needs and requirements of the City of Yakima for this service and WHEREAS, the City Council finds it is in the best interest of the City and its residents to exercise the option to renew the contract between PPC Solutions, Inc. and the City of Yakima for armed security guard and other services now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a contract extension to PPC Solutions, Inc., with contract amendment to Exhibit B, with PPC Solutions, Inc., attached hereto and incorporated herein by this reference, for the total estimated amount of One Hundred Seventy- five Thousand, Eight Hundred Nine Dollars ($175,809) to provide the Professional Services as described in the Agreement. ADOPTED BY THE CITY COUNCIL this 15th day of July 2025. AlIEST: Rosalinda Ibarra, City Cle CONTRACT AMENDMENT NO. 3 BID CONTRACT; RFP 12104P Armed Security Guard and Other Services DESCRIPTION: Price Increase and Additional Armed Security Guard Services CONTRACTOR: PPC Solutions, Inc. AMENDMENT: This AGREEMENT is an amendment to City Contract 2021-069 and its Amendment No. 1 and No. 2 (collectively referred to as the `original agreement") between the City of Yakima, a Washington municipal corporation (hereinafter the "City") and PPC Solutions, Inc., a Washington corporation (hereinafter "Vendor) and collectively, referred to as the "Parties." WHEREAS, the parties have agreed to further amend the original agreement to allow for revised compensation as outlined in this amendment to the original agreement; and WHEREAS, the parties have agreed to the compensation for services in the attached revised Exhibit B, which is fully incorporated herein; and In consideration of the promises contained herein, the Parties agree to amend Exhibit B of the original agreement. All other terms and conditions of the Agreement remain unchanged in effect. This amendment shall become effective once authorized signatories of both PPC Solutions, Inc. and the City of Yakima have signed this Amendment. DATED this CITY OF YA By: Victoria Baker, a Ibarra, CI City contract no. l_S ' 1 1 day of an 2025. PPC SOLUTIONS, INC, eslie, President Date: 7/3/2025 RES©LUTt(;?N uvu 1 "*_ EXHIBIT B PROPOSAL COST FORM Armed Security Guard and Other Services - RFP 12104P Having carefully examined all of the REP specifications including the "Proposal Requirements" and the "Evaluation Criteria", all of which are contained herein, the Undersigned proposes to furnish the fallowing, which meet these specifications. List total cost for providing services below including, but not limited to, taxes, insurance, certifications, trainings, supplies and cost of preparing this proposal, Schedule A Awned Security Guard Services, La v Justice Center Straight Time Bill Rate — Regular Hours: Hourly cost per person, Wage Rate: Straight Time Bill Rate, Before 7:45 AM or After 5:00 PM: Hourly cost per person. Wage Rate: Schedule B Security Guard Services, Community Diversion Program Straight Time Bill Rate — Regular Hours: Hourly cost per person. Wage Rate: v 14,41 Hourly 24, Flow lv 30.87 22, 00 !iourlv Straight Time Bill Rate, Before 7:45 AM or After 5:00 PM: Hourly cost per person. Wage Rate: I lowly 30.`7 louriv 1 d; t Hourly Hourly; EXHIBIT B Schedule C ARMED Prisoner Watch Service Straight Time Bill Rate — Regular Hours: Hourly cost per person. Please List if ere is a minimum hour requirement 47) Hourly 59.85 I loorly Wage Rate: 24+444 Hourly $ 28,00 3:L00 Hourly Straight Time Bill Rate, Before 7:00 AM or After 6:00 PM: Hourly cost per person. Please List if there is a minimum hour requirement Wage Rate: Please List any additional cost associated with PRISONER WATCH services. Use an additional sheet labeled PRICE FORM if more space is needed. f a transport is needed. PPC can provide usi a c an or client rovided specia equipped 'vehicle. Rate per co vided sted. 47,54 Hourly 59.85 I !curly 1 lour ly $ 28,00 — _12J)0 Hourly Hourly 55.00 HOuly Hourly .70/mile louly Schedule Event Security Straight Time Bill Rate — Regular Hours: Cost For UNARMED EVENT SECURITY Service. Hourly cost per person. Please List if there is a minimum hour requirement Hourly $ 34.02 lourly 4 Wage Rate: $ Hourly $ 9,00 23,00 Hourly Straight Time Bill Rate, Before 7:00 AM or After 6:00 PM: Cost For UNARMED EVENT SECURITY Service. Hourly cost per person. Please $ Hourly 34.02 }lowly ist if there is a minimum hour requirement 4 Wage Rate: $ 6 4.1i Hourly 19,0(„) I lowly EXHIBIT B Straight Time Bill Rate_ Regular Hours: Cost For ARMED EVENT SECURITY Service. Hourly cost per person. Hourly Please List if there is a minimuni hour requirement 4 Wage Rate: $ Straight Time BUD Rate, Before 7;00 AM or After 6;WAPM: Cost For ARMED EVENT SECURITY Service, Hourly cost per person. t iOL»4 $Z-10D-2on) 3^-54 PkascList if there ioumininum hour requirement 4 � Wage Rate: $ }�',,4k)' 2,'�I-�-4-/ Schedule D Lock/Unlock Services Straight TimeBdURage-ReoularUKounm: Hourly cost per person. Huma 40.32 Please List i[there imnrninimum hour requirement N/4. Wave Rate: $ Straight Time 00Rate, Before7:00 AM or After6/00 PM/ Hourly cost per person, $ 121')0-��,UU Hourly Hourly Please List if there is a minimurn hour requirement N/A Waae Rate: $ x.~ly � 2 21 .00-26.UA OPTIONAL SERVICES Please describe any optional services you might provideandcoo for optional services ie.mobile patrol, unarmed building security, perimeter checks and vehicle patrols, |fmore space |sneeded, please attach additional sheet. PPC provides K9 [ED and Narcotic detection services for jail/prison and events. CCTV/Remote Monitoring and Respons �$__-�8.IK} Armed Emergency Response (VVmrkp|aceVio|ence/Executive Protection _ � (depending on situation/details) 12104P Arme into Law &Justice Center, Unarmed d Services for As ontrdt into Community Diversion Program, Armed Requested Increase 7 %i (r) E i 0 OD ri act Unarmed Security+ Guard Service} Commu Requested Increase um Wage increase E co ca 2, a) a) N d1 Q cc a) W cv a) x O la a) a) ro 0) cc 2 0 Q.1.6 cc 1 E E, 0 a 0 w cn U Z_ LU 0 cc cc cv N m 0 Q -j 0 col U z E co 0 o E u \ / w \ _ E / 2 Program Cost E \ 875 ,E \ \ k cr in k 44 med Transport Due to the requested increase being tower then 2 the minimum wage j \ increase and CPI-W _ \ § Cr / G \ a) \ 2 k E E 0 u E & 2 1 med Transportation of Prision a z 2 Current Program ease being lower then the minimum ƒ increase and ncrease, the r \ \ NCREASE W©RKSHEET z Requested Increase 2©25-2©26 rence from 0 E Jr Q Q. E 0 E_ C_ 0 N L' N W IA a) col a) 1 L c O CD N N 1f) Q Difference from Program Cost 10 N 7' C) N a m M to a) cc imum Wage Increase Difference from E a R3 L d 5 Ncr a w E 7 0 co N G3 0 0 ft Q 0 CV i+9 ktft REASE '' • § z ) k a) 2 E k I k 0 glinumang \ \ co \ /C increase being muc 1 tower, then the minimum +,vac Its 1 11 1 17T I r I t 'I ■ ea § c TT7VFT t1' T 2 q f o k ttO 0 CC c z 3 / E 0 0 < CL e:otiate. ncrease � ■ eil T r � i►t r� :.rt � r a r: �:�.� . nt 7 raga rn \ \ 0 E E E \ } \ 0 2 69. NCREASE WORKSHEET 2025-2026 PRICE imated Contract Spend E 0 cc NCREASE WORKSHEET E 0 0 0 NCREASE WORKSHEET 4 0 E 0 E % E E E km { \ £ 0 E t 5 on for urr'eimbur5ed E E Item No. 7.G. For Meeting of: July 15, 2025 ITEM TITLE:Resolution authorizing contract Amendment No. 3, to extend and amend the City's current contract with PPC Solutions, Inc., Armed Security Guard and Other Services (General Fund) SUBMITTED BY:Susan Knotts, Buyer II *Lt. Tory Adams BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT SUMMARY EXPLANATION: The City currently has a contract with Phoenix Protective Corporation (PPC Solutions) for Armed Security Guard services at the Dick Zais Law and Justice Center and for the Locking/Unlocking of the restroom facilities at the City Park's and the gates for the City's Gateway Sports Complex. This contract is a five-year contract that was implemented in May of 2021 and ends in May of 2026. Due to the increased cost of services, PPC has requested a 43.40% price increase for Armed Security services and a 37.50% increase for Lock/Unlock services. Purchasing performed a cost/price analysis of the services and negotiated a 26% increase for these services, which is in-line with the CPI-W and is considered fair and reasonable, saving the City an estimated $23,483, for the last year of the contract. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Safe and Healthy Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: RESOLUTION_Amendment3_ArmedSecuritySrv_FINAL.docx AmendmentNo3_ArmedSecuritySrv_FINAL.docx ExhibitB_Revised.docx R-2021-059 Awarding Contract 2021-069 & RFP 12104P To PPC Solutions, Inc.pdf AmendmentNo2_EXECUTED_12104P_0001.pdf 2025-2026 PriceIncreaseWorksheet.pdf