HomeMy WebLinkAboutR-2002-062 Declaration of Emergency & Waiver of Formal Bids - Washington Pool replacement boilerRESOLUTION NO. R-2002- 62
A RESOLUTION declaring an emergency and authorizing purchase of replacement boiler
equipment without calling for bids.
WHEREAS, the City of Yakima operates and maintains Washington Pool located in
Yakima, Washington; and,
WHEREAS, equipment failure at Washington Pool necessitates replacement in order to
operate the pool to help meet active youth and adult recreational needs in Yakima,
Washington; and,
WHEREAS, on May 7, 2002, the City Council approved Staff's recommendation as
amended and directed staff to purchase a new boiler with an external heat exchanger at
Washington Pool; and
WHEREAS, the lead time for equipment availability through the formal bid process
and scheduled opening of Washington Pool would be in sharp conflict; and;
WHEREAS, without expediting the repair of Washington Pool, no eastside pool would
be available throughout the summer since Miller Pool will not open for the 2002 season; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
declare an emergency to exist and to authorize an emergency purchase without calling for bids
due to the following factors:
• The time urgency involved in replacement equipment availability;
• Rising operational costs constraints to provide aquatic program services to avoid
affecting attendance; and
• The short timeframe to complete pool equipment installation before the June 24th
pool opening; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized to take all necessary and
prudent actions to immediately purchase the new boiler with an external heat exchanger at a
cost not to exceed $29,000 from Yakima Mechanical Services, a city of Yakima situated
business, without calling for bids for Washington Pool, Yakima, Washington.
ADOPTED BY THE CITY COUNCIL this 21sday of May, 2002.
ATTEST:
City Clerk
Mary Place, Mayor
AKIMA
mechanical services
BURNERS - BOILERS - REFRIGERATION - CONTROLS
205 So. 4th Ave. Yakima, Wa.
(509) 469-2773
Yakima Parks and Recreation - Washington Pool Boiler Replacement and
Control Upgrade
Dear Doug,
Thank you for thinking of us for your pending project at Washington pool. We are pleased to quote the
following prices for the replacement of the boiler and upgrade modifications of the heating system.
Option 1: 1 degree per hour heat up ,ate. -
Boiler: Weil Mclain LGB-15-W 1,820,000 btu. Circulated hot water. -
$ k,741.59
Boiler trim and misc. piping - $929.95
Control 3quipment - $2002.00
Boiler Circulator Pump - $1041.63
Heat Exohanger - $2848.18
Misc Electrical and Hardware - $200.00
Labor - $3680.00
Total - $24,443.35 plus tax and freight.
Option 2: 2 degree per hour heat up rate. -
Boiler: Weil Mclain BG -1288 -WF 3,753,000 btu.. Circulated hot water. -
$24,595.12
Boiler trim and misc. piping. - $1500.00
Control Equipment. - $2002.00
Boiler Circulator Pump. - $1041.63
Heat Ex.:hanger. - $5696.36
Misc. Electrical and Hardware. - $250.00
Labor. - $4600.00
Total. - $39,685.11 plus tax and freight.
Please note there will be approximately one month lead time for major equipment (ie. boiler, heat exchanger
and probably the pump). It is possible to cut costs on the temperature controller by approx. $200. The
controller included in this quote is the one I recommend.
We truly appreciate you considering us for this project and we look forward to seeing and / or hearing from
you soon.
Best Regards,
Michael Carpmail
Yakima Mechanical
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ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of May 21, 2002
A Resolution Requesting Declaration of Emergency and Waiver of
Formal Bids for a Replacement Boiler at Washington Pool
Chris Waarvick, Director of Public Works
Denise Nichols, Parks and Recreation Manager
Debbie Wadleigh, Aquatics Supervisor
CONTACT PERSON/TELEPHONE: Denise Nichols 575-6020
SUMMARY EXPLANATION:
At the May 7th Council Business meeting (Item #7) staff was directed to purchase a new
boiler with an external heat exchanger for Washington Pool. Staff respectfully requests
City Council approval of the attached resolution declaring an emergency and waiving the
formal bid process due to the time constraints and urgency involved to open Washington
Pool for summer use on June 24th.
This request is based upon equipment availability, lead time involved for the boiler,
external heat exchanger and pump to arrive on site, and equipment installation.
Following a formal bid process would likely lead to nearly 2-3 months of delay in opening
the pool. (Continued)
Resolution X Ordinance _ Other (Specify) Vendor Options
Contract Mail to (name and address):
Phone:
Funding Source: Parks and Recreation Reserve Fund Not to exceed $29,000
APPROVED FOR SUBMITTAL: City Manager
STAFF RECOMMENDATION: Staff respectfully requests Council adoption of proposed
resolution declaring an emergency and waiving formal bid requirements to install new
boiler equipment at Washington Pool.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2002-62
Washington Pool Boiler
May 21, 2002
Page two
The proposed vendor for this replacement is Yakima Mechanical Services. Staff
recommends Option 1 as described in the attached letter from Yakima Mechanical
Services. This system is rated a step up from the "ray Pac" System currently installed.
The total cost of this replacement is not to exceed $29,000 and appropriated funds are
available within the 2002 Budget due to cost savings anticipated from not operating
Miller Pool for the 2002 season.
MS/agenda
05/15/2002
4:22 PM
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