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HomeMy WebLinkAboutR-2002-072 2002 Community Service Projects w/ Community Development Block Grant Funds (CDBG)RESOLUTION NO. R-2002- 72 A RESOLUTION authorizing and approving a total of $84,000 in grant requests to be funded from federal Community Development Block Grant funds for community service projects in Yakima, Washington, and authorizing and directing the City Manager to execute all necessary grant documents, including a grant agreement, between the City of Yakima and each of the approved community service agencies/entities. WHEREAS, the City of Yakima is a recipient of 2002 federal Community Service Block Grant (CDBG) funds which may be used, among other things, for qualifying community service projects; and WHEREAS, various non-profit agencies and entities have requested project funding from the CDBG program; and WHEREAS, after review and evaluation of these project funding requests, the Neighborhood Development Council Sub -Committee recommends that the City Council approve and authorize $84,000 in CDBG funding for the following listof projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize $84,000 in CDBG funding for the recommended projects, and to authorize execution of all necessary grant documents with the community service agencies/entities, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. Grants totaling $84,000 in CDBG funds are hereby authorized and approved for the following community service projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project Each of these grants is subject to and conditioned upon execution of a formal grant agreement between the City of Yakima and each community service agency/entity. 2. The City Manager is hereby authorized and directed to execute all necessary grant documents, including grant agreements, between the City of Yakima and each agency/entity. The final form of these documents shall be subject to review and approval by the City Attorney. ADOPTED BY THE CITY COUNCIL this 18th day of June, 2002. ATTEST: .o City Clerk ry Place, Mayor CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES Contracting Organization: United Way of Yakima County (hereinafter "Contractor") 2. Address: 116 South 4th Street Yakima, WA 98901 3. Phone: (509) 248-1557 4. Contact Person: Lance Stephens, Agency President 5. Title of Service or Program being Funded: "4 People" Information and Referral 6. Amount of Contract Award: $5,000.00 (CDBG) 7. The term of tis ontract shall commence upon execution hereof and shall terminate at midnight 7 ,3/ 0 3 , unless sooner terminated by either party in accordance with Section XXII of incor ora ed Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the ' s have executed this Contract as of the day and year indicated below. r___47 62 /6z Willia Cook, �. D Direct f R.A. Zais, Jr , City M Contractor Title: �7 Dati 4/2Da7/3A2- Date te T EST: City Clerk icr NL CITY CONTRACT NO: � (� RESOLUTION NO: ,UF '.Pr1T.; CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: YWCA of Yakima (hereinafter "Contractor") 2. Address: 15 North Naches Avenue Yakima, WA 98901 3. Phone: (509) 248-7796 4. Contact Person: Melinda S. Barrett, Executive Director 5. Title of Service or Program being Funded: Multi -Organizational Domestic Violence Intervention Team 6. Amount of Contract Award: $20,000.00 (CDBG) 7. The term of this Contract shall commence upon execution hereof and shall terminate at midnight 5f/30/03, unless sooner terminated by either party in accordance with Section XXII of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated. herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the parties have executed this Contract as of the day and year indicated below. Will' R.A. Contractor Title: Ccc%aw ,�czzsf-� 7%z ©2 ate CITY CONTRACT NO _i/0Of " a(09 RESOLUTION NO: J , U.' / a CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: Yakima County Success By 6 (hereinafter "Contractor") 2. Address: EPIC Place * 701 Superior Lane Yakima, WA 98902 3. Phone: (509) 248-4690 Ext. 406 4. Contact Person: Theresa Bommersbach, Executive Director 5. Title of Service or Program being Funded: Learning Basket Program 6. Amount of Contract Award: $39,425.00 (CDBG) 7. The term of this Contract shall commence upon execution hereof and shall terminate at midnight,Sd-- ff, 20'3 unless sooner terminated by either party in accordance with Section XXII of incdrporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "6" and incorporated herein by this reference. 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the parties have executed this Contract as of the day and year indicated below. R.A. Zais, Jr., City M- ager az OZ • D to ?3 ate (A -Jr 7/ /V d Z-- ontractor Date Title: eG[.c hr vc IJ 1 r AT EST: City Clerk V 4criNG CITY CONTRACT NO: RESOLUTION NO: 72OD `,e • CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: Yakima County Best SELF (hereinafter "Contractor") 2. Address: Yakima County Courthouse Room 102 * 128 North 2nd Street Yakima, WA 98901 3. Phone: (509) 574-1523 4. Contact Person: Judy Jacobson, Manager 5. Title of Service or Program being Funded: Summer Education and Learning Fun 6. Amount of Contract Award: $11,112.00 (CDBG) 7. The term of this Contract shall commence upon execution hereof. and shall terminate at midnight - / 0.3 , unless sooner terminated by either party in accordance with Section XXII of inc,'orp ated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the parties have executed this Contract as of the day and year indicated below. Contf,�ctor v Title: CZ T EST:vCity Clerk 1 d2 ate 7/O3/0a e Yel.Ve Dat CITY CONTRACT No: QtD 3 RESOLUT'sON NO: A.:: -.2 00a7 -7 e CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: Yakima Schools Foundation (hereinafter "Contractor") 2. Address: P.O. Box 1173 Yakima, WA 98901 3. Phone: (509) 457-0898 4. Contact Person: Patty Dion, Executive Director 5. Title of Service or Program being Funded: Magnet Programs 6. Amount of Contract Award: $8 463.00 (CDBG) 7. The term of this Contract shall commence upon execution hereof and shall terminate at midnights /, .?i.3, unless sooner terminated by either party in accordance with Section XXII of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the. parties have executed this Contract as of the day and year indicated below. a,z ate 7 D3 R.A. Zais, Jr., City Manager ate "Fre-piZi).°--) 7 - - Contractor Date Title: / J AT EST: City Clerk nn I'IGTI N CITY CONTRACT NO: RESCt IITION NO: iQ:2a.a...:2 a- June 3, 2002 (509) 453-5133 Fax (509) 453-5165 RURAL COMMUNITY DEVELOPMENT RESOURCES F. William Cobabe Office of Neighborhood Dev Services 112 S. 8`h Street Yakima, Wa. 98901 Re: Appeal Decision to Not Fund Dear Mr. Cobabe: Per your letter of May 29, 2002, you notified us that the Youth Financial Fitness Entrepreneur and Leadership Program was not selected for funding by the "Neighborhood Development Subcommittee" for the annual community development grant fund disbursement for youth programs. We would like reconsideration of our proposal and furthermore want to appeal the decision made. Please let us know how we should proceed on that appeal As part of that process, we will need the following: (1) list of the sub committee members, (2) all information provided by staff for the members at the meeting whereby programs were ranked, (3) a copy of the minutes of the meeting where ranking was made, (4) the sheets whereby individual sub committee members ranked each proposal. All of this should be available under the freedom of information act. We would appreciate having all the above information by no later than Monday, June 10. 4erely, (0010P1 Irene Program oordinator c: City Council Members Dick Zais P.O. Box 9492 • Yakima, WA 98909 • e-mail: Rura1CDR@aol.com JUN -13-2002 THU 09:37 AM ONDS FAX NO. 5756176 P. 01 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Office of Neighborhood Development Services 112 South Eighth Street Yakima, Washington 98901 Phone (509) 575-6101 • Fax (509) 575-6176 Bill Cobabe, Manager June 4, 2002 Irene Bazan Program Coordinator Rural Community Development Resources PO Box 9492 Yakima, WA 98909 Dear Irene, Enclosed you will find the material you requested from the selection process for the Neighborhood Development Community Services Programs. The subcommittee members are John Puccinelli, Lynn Buchanan, and Bernie Simms. (There was no ranking sheet, the selection was done in an informal discussion.) It may be helpful for you to remember that our community service program funding policy does not allow for ongoing funding of projects. Clearly stated on the first page of our application guide is the policy that the program is designed to assist in implementing new or expanded community service programs. Due to the very limited amount of money available each year, the intent is that during this beginning year those running the program will take the opportunity to secure other funding for subsequent years. It is apparent from your application that you are not proposing to change or expand the program significantly. We regret that this means that the new request is not likely to be funded. I hope this has been helpful, If you still would like to appeal further, the approved projects are being presented to the City Council on June 18, 2002 during the regular City Council Meeting at 2:00 pm. It is certainly your right to attend that meeting and express any comments you may have. Thank You, N -J Bill Cobabe Yakima rurm mr.cm 7994 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Office of Neighborhood Development Services 112 South Eighth Street Yakima, Washington 98901 Phone (509) 575-6101 ® Fax (509) 575-6176 Bill Cobabe, Manager May 29, 2002 Luz Bazan Gutierrez, CEO & Director Rural Community Development Resources P.O. Box 9492 Yakima, WA 98909 Dear Ms. Gutierrez: Thank you for your application to the City of Yakima for assistance in your Youth Financial Fitness Program. The Neighborhood Development Subcommittee of the Yakima City Council carefully considered the project, along with eleven others. Unfortunately, yours was not one of those selected. for funding. As stated in the application packet, there was $84,000 available this year for these projects. The applications received totaled $417,865.47. After carefully considering all the applications, five were selected for funding this year. Those selected were: Success by 6 YWCA Best Self Yakima Schools Foundation United Way Learning Basket Domestic Violence Summer Youth Education Educational Partnerships Bilingual Tapestry $39,425 $20,000 $11,112 $ 8,463 $ 5,000 These recommendations will be forwarded to the full City Council for consideration on Tuesday, June 18, 2002. In addition to the highly competitive nature of this year's applications, there was another reason why the application was not funded. The City Council has traditionally been reluctant to fund programs year after year. And this year, because of the demand for these dollars, there are insufficient funds to consider continuing projects. Please call me if you have any questions or if I can help you in any way. Sincerely, 711, P74J74 ; 777z .14 1/ F. William Cobabe Yakima 111/1' 1994 Tuesday, May 21, 2002 Yakima City Hall, Large CED Conference Room 9:30 a.m. [Contact Person: Bill Cobabe, (509) 575-6101] Members: Council Member Sims Council Member Puccinelli Council Member Buchanan Attendance: Staff: Other Bill Cobabe, ONDS Manager Lynn Kittelson Mary Grable, ONDS Accountant Judy Arington, Office Administrator for CED Review Grant Applications for the Community Service Projects: Cobabe gave the purpose of the meeting. Every year money is set aside for public service type projects. The total amount is limited to 15% of the total CBDG budget. These funds have been popular in the non-profit community to help leverage funds from the state and other agencies. Requests have been received that are 3 times what is available. The committee individually reviewed each application based upon the requirements for funding. Of the 12 applications, 4 did not meet the funding requirements. The other eight applications were further analyzed based on the best for the community. The committee recommends funding the following proposals at the amount indicated: Best SELF Youth Summer Education $11,112 Success by 6 Basket materials $39,425 United Way Bilingual Tapestry Staff $5,000 Yakima School Foundation Schooling $8,463 YWCA Domestic Violence $20,000 ONDS will notify each applicant of the recommendations of this committee to be forwarded to the full Council for consideration. Cobabe informed the committee about a contract to rehabilitate a house using CBDG funds that did not meet building code standards that required additional funds to bring up to standard. The City of Yakima will be pursuing recouping the lost funds by requesting payment from the bonding company. APEX Consulting, Construction & Job Training Earl S. Lee, M.Ed., CEO Matt Lunstrum, Consultant David R. Weyeneth, Sr., M.S., Ed., Educational Program Director, 1710 S. 24th Ave. Yakima, WA 98902 (509) 469-7401, FAX (509) 469-7397 Bill Cobabe 575-6101 Office of Neighborhood Development Services City of Yakima 112 S. 8th St. Yakima, WA 98901 RE: Community Services Proposal pursuant to ONDS RFP under CDBG program, due 16 May 2002 I. Proposal Summary / Project Abstract APEX has implemented a career -oriented training program to prepare youth or adult clients for employment as an Automotive Technician in courses leading to Automotive Service Excellence (ASE) certification. Selected students will apply for an AA degree with area colleges. This program is ongoing at the APEX classrooms and automotive shop and is funded through APEX investment, government grants, and student -paid tuition or book contributions in kind or in monetary payment. Students are paid minimum wages during training. The CDBG program proposal is to recruit and enroll six additional students from the target neighborhood and offset the costs of adding them to APEX classes, including payment of minimum wages and benefits, for a demonstration period of forty (40) weeks, or four full terms, one half of the complete Automotive Technician class sequence. APEX commits to seeking additional funding so that those participants demonstrating aptitude and willingness to fully participate in this training may complete the eight (8) term, 80 week instructional cycle leading to employment and eventual ASE certification. II. Assessment of Need / Problem Statement CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: / ,k' : Ur 7.0' fr/b-Cre;itr-g �' A4-1 tAgy -a- „Lk 0/(rti 4 `T 7-'Gf A.04-,--1,-(1 cd -L'/'`1 -r C arce,,- CDBG Funds State, Federal Applicant Share Total or Private Funds (Cash/In-Kind) PROJECT: Expense Categories Personnel 0I o Q 1) /(/(0 O <J // (1.9.1' / 0, 2 ? / c Fringe Benefits c -�?p 2 1 Aa Travel S o „ J ;; c' 9 Equipment/5. 0(99 % 0 D 0 Supplies 7 U ooh O ) 3 Contractual /0 DOD / % tiC?� (.:).0/7 Other (Specify) 1.ariil�z4( 0, . 9, is �� 2. , ' ,J _'r3 /f 7 0 Total go o;,`) lJ / c9 9.0 �Qva y� C.� / if ocitfsv a CJ Summer Education & Learning Fun e County Courthouse Room 102 • 128 North 2nd Street • Yakima, WA 98901 (509) 574-1523 FAX (509) 574-1521 Office of Neighborhood Development Services City of Yakima 112 South Eighth Street Yakima, WA 98901 Dear Mr. Cobabe: Please accept and consider the enclosed application for the CDBG Community Services Grant. The children of Southeast Yakima benefits so much from your partnership with Best SELF. Yakima County Best SELF has been recognized as an exemplary program providing youth literacy mentoring. Representatives of Best SELF were.. presented the award by Peter Gallagher, President of America's Promise. It is in part due to your support. So, thank you. Thank you for considering funding the new enrichment of Best SELF. Sincere Jud Jacobn, Ma ger Ya ima Cmy Be.t SELF Yakima County Department of Community Services Judy Jacobson, Best S.E.L.F. Manager E -Mail: judyj@co.yakima.wa.us RECEIVED MAY 1 3 2002 OFFICE OF NEIGHBORH00D DEVELOPMENT SERVICES Proposal Summary/Project Abstr+:ct: Yakima. County Best SELF (Summer Education and Learning Fun) program provides quality social and learning experiences to children K through eh grade. The program operates a 10-hour day (7:30 AM-5:30 PM) during the summer (June 24-August 16) filling the gap for supervised out-of-school time, youth development and recreational programs. This program pulls together communities and resources with the common vision of improving the quality of life of families living in the target area. The program cares about liffing lives of youth and families through its commitment to fulfilling the five "America's Promises," of which Best SELF is a registered partner. Best SELF provides: 1. Caring adults as mentors; 2. Is providing secure, safe places with activities for youth to learn and grow; 3. A healthy start and healthy future to all children through education; 4. Children an effective education that equips them with skills; 5. Encouragement to youth to give back to their communities each week through service projects. The program was launched in 1999 after a year of planning with over 50 community representatives from schools, cities, governments, businesses and citizens. Best SELF is a unique program unlike any other. Best SELF is governed by an Advisory Board. Local school districts, area governments, and "helping" agencies provide representative to serve and develop Best SELF's mission, policies and procedures, structure, and outcomes. How the program works: The county is the fiscal and operation manager of the program. The program operates in 6 communities throughout the Yakima County and uses 8 different schools as facilities. Adams Elementary is in the target area meeting needs of moderate to low .income families. The manager hires a staff for Adams Elementary. Staff consisting of a site coordinator, 4 certified teachers, 8 program assistants (college age) and 8 program associates (high school age) who mentor, teach, coach and nurture 100 to 150 youth , 5-12 years old. Each class of 25 kids has a teacher, 2 assistants and 2 associates. This is a part of the total 185 staff of the total County program. The manager also establishes volunteer community staffing partnerships creating valuable employment training and volunteerism experiences for at-risk youth. Part of the teaching teams are made up of members from Tri-County Workforce Development Council, Ameri-Corp teams from Substance Abuse Coalition and Yakima Valley Opportunities industrialization Center, and Central Washington State University Education Department student teacher program. This maximizes the cost of payroll through collaboration with existing community resources. The staff present curriculum in a positive fun hands-on style. The program consists of three components: 1. Academics with an emphasis on reading. Children become motivated to learn through traditional and technological advanced curriculum lessons. The outcome is an average gain of over 10% in reading grade levels. 2. Recreational activities and weekly field trips promote social and provide once in a lifetime experiences. Forty-nine percent of youth had not been to the mountains before and 50% didn't know how to swim, reported by staff, parents and students. 3. Weekly community service projects build positive links to the community and develop a sense of pride to build self esteem in youth (e.g. Volunteerism: clean public parks, read to shut- in seniors, graffiti removal, fund raising for habitat for Humanity and Humane Society, waste recycling and packaging at the food bank.) New this year to Best SELF is a daily "2"d Steps-A Violence Prevention Program" and "Poetry in Motion Prevention Program" that are proven to reduce aggressive and violent behaviors. We again will focus on "Developmental Assets" and programs like "Risk Watch" , "Straight Talk", and "Passport to Health" increasing social skills development and lower the high-risk behaviors of problem with alcohol use, illicit drug use, sexual activity, violence, and produce positive altitudes and behaviors. The proposal requests $34,190. Best SELF at Adams Elementary targets the specific needs of the neighborhood with new components. The allocation will pay salaries and benefits ($32,190) 2 teachers, 4 program assistants, 1 program associate and part of the site coordinator. The enhancement supplies and travel allocation ($2,000) will fund "2"d Steps Curriculum" and necessary travel expenses to develop leadership through poetry. This is an enhancement to the existing program curriculum and will not be possible without the funds. 1 Budget: CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: Yakima County PROJECT: New Best SELF 2002 Expense Categories CDBG Funds State, Federal Applicant Share Total or Private Funds (In -Kind) Personnel $25,950 $25,950 $51,900 Fringe Benefits $6,240 $6,240 $12,480 Travel $1,000 $ 1,000 Equipment Supplies $1,000 $1,000 $2,000 Contractual Other (Specify) 1. 2. 3. Total $34,190 $33,190 $67,380 Employment, Education, and Mentoring Bremi's Kids Child Care Center PROPOSAL SUMMARY I. Introduction The April 12, 2002, Yakima Valley Business Times provided a focus on Employment, Education, and Training in the Yakima Valley. The editor and publisher hosted a roundtable discussion with local school officials about the changing role of education in Yakima. Among the significant comments was: "...I think that business and education partnerships are so important. Research is so clear that kids [who] have a mentor do so much better in their education careers and make a difference in their lives... By being there, business can make a difference one kid at a time." {Peter Finch, West Valley Assistant Superintendent, 4-12-02, B-2, Yakima Valley Business Times.} Bremi's Kids Child Care Center provides children a loving, secure, nurturing, safe, and happy environment that allows children the freedom to explore and achieve their full potential. Providing employment opportunities to Yakima Valley -educated staff, Bremi's Kids continues to train professionals to encourage children to express creativity and exploration while working on projects. This proposal covers: * Youth activity and mentoring * Employment and training programs * Educational programs for ages 30 months to 10 years * Youth programs. II. Problem Statement With roughly 75% of the children to be enrolled at Bremi's Kids from CDBG Target Neighborhoods in Yakima (although the Center is physically located just west of 16th Avenue off Tieton Drive), we intend to implement several new community service programs with the assistance of the Community Development Block Grant funding availability. Working with the Office of Neighborhood Development Services oversight, Bremi's Kids will provide services and activities aimed at improving the quality of life for residents (in Yakima) needing daily child care services and transportation to and/or from ten (10) local area public schools. With a clear emphasis on programs for youth, our problem statement and assessment of need can most clearly be summarized by identifying what the CDBG RFP award can assist with over the next twelve months (June 2002 to July 2003). In addition to the detailed information covered in the following pages, the areas for consideration include: A. Providing professional, safe child care services to a population who have not had "proper" care in the recent past (Addendum support available from D.S.H.S. disclosures 5-23-02). B. Providing curriculum to improve reading skills and preparation for early childhood education system. 1 Employment, Education, and Mentoring Brend's Kids Child Care Center Already described in this proposal, the programs, processes, and procurements allowed based on RFP award will continue beyond the award timeframes (for years to come) and will have an immediate, positive impact to the Yakima County citizens involved with Bremi's Kids Child Care Center. Collaboration with other community organizations will be seen most with Program Goals D' and El. By actively working with educational institutions, non-profit agencies, and community-based personnel, Bremi's Kids will set-up on-going and interactive relationships with several community organizations. Similarly, the transportation plans to be put in place will involve up to 10 public schools, and potentially one or two transportation -based community organizations (i.e., Access, Yakima Transit, or others). Also, Bremi's Kids intends to be intimately involved with the Yakima Valley Association for the Education of Young Children and its activities. VII. Budget Budget Sheet Organization: Bremi's Kids Child Care Center Project: Employment, Education, and Mentoring Expense CDBG Funds State, Federal, or Private Funds Applicant Share (Cash/In-Kind) Total 1. Personnel $16,640 0 $28,600 $45,240 2. Fringe Benefits $ 2,496 0 s 4,290 $ 6,786 3. Travel $ 2,554 0 $ 4,742 $ 7,296 4. Equipment $11,018 0 $ 5,622 $16,640 5. Supplies $ 2,730 0 $ 5,070 $ 7,800 6. Contractual s 1,176 8 $ 2,184 $ 3,360 *7. Other: Mini -Bus $16,250 0 $ 8,750 $25,000 or Transportation Services $ 4,550 8 $ 2,450 $ 7,000 Totals $36,614 0 $50,508 $87,122 *Note: Item #7 relates to Program Goal and Objective E' and should be considered separately as a "stand-alone" item for consideration within this proposal. Although not a multiple proposal, the total budget plan excludes this item listing. Budget Narrative 1. Personnel: A. Co -Director @ $8.50/hr. x 2080 hrs. = $17,680 B. Preschool Instructor/Program Supervisor @ $8.00/hr. x 2080 hrs. _ $16,640 C. Lead Provider @ $7.00/hr. x 1560 hrs. = $10,920 5 PREPARED BY: Yvonne Wilbur, Chairman of Woman's Century Club/. Donald House Preservation Fund, 4903 Viewland Drive Yakima, WA. 98908, Phone 509-966-6579 Photograph 1990/Jack Whitnall 54 9-04 Xviie evit Katt/ivy fel a e) 304 North Second Street Yakima, Washington gkeeiO cJ / geeemiezx72, 076 The Woman's Club of -North Yakima was organized March 7, 1894. The Club's purpose was community service along with intellectual, literary and social development of it's members. Books were purchased for the study groups and later given as a nucleus for a Yakima Public Library. A second womens group was formed in 1900. It was called Twentieth Century Club, community service by this group was beautifying the grounds of the new high schoo l donating art work to many schools and giving a marble statue of Dante "Beatrice" to the library. Also, they contributed sub- stantially with money and work to the new YWCA and YMCA. March 8, 1927 these two clubs combined to create the Woman's Century Club, the organization that is now reponsible for the up keep and activities at the Donald House. In 1927 the combined membership,badly needing adequate meeting srace,were thinking of building and acquired several lots.. Then in 1929 Mrs. George Donald, widow of the Yakima industrialist, offered to sell her stone mansion for $30,000 and was willing to take the lots in trade. The ladies, realizing the prairie style house with its lofty ceilings and large rooms would be the ideal setting for their needs, consummated the purchase and began the remodeling. The third floor servant's quarters was eliminated to make a higher ceiling for the upstairs auditorium for which the four bedrooms and one, of the three baths were sacrificed. The stairway was moved and an extra entrance to the north was added. By a stroke of great good luck, the women were able to purchase the Conald's dining room furniture which was custom made by a German woodcarver who had learned the trade in prison. His employer, Cascade Lumber Company, also had him do the matching dining room cabinetry and woodwork. A safe for the Donald jewels and other valuables was built into the dining room sideboard and is still in place. The original furniture in the library, Donald grace the fireplace mantel, was left teakwood chairs and a small table sent from friend. where a portrait of George and Mary as well. These include four beautiful China as a gift from a Chinese business Over the years the clubhouse has received many lovely items. An especially precious gift is the beautiful prayer rug (probably from Afghanistan) which hangs on the landing of the open stairway to the second floor. A Rose Medallion enamel bowl is especially valued since it is a copy. of a Chinese face bowl which dates it in the early 1800s. The club also owns an old oriental porcelain jardinier with a unique design and has a fine copy of a large Gobelin tapestry hanging on the wall opposite the entrance. The acquisition of other fine items, most of them gifts, include the large Oriental rugs, the grand piano, of an, grandfather clock and several interesting paintings and prints. One of the jaintings was done in the late 1890's by the architect for the building, William Henry Harrison Weatherwax, and donated by two of his grandsons. There are also some fine statuettes and ornate candelabra in the dining room. The house is for-tunat40 have the original stained glass windows - still in place. On Dec. 12, 1976, the house was placed on the national register of historical places with the public dedication of the building as a historical site held on Sept. 18, 1979 with Secretary of State Bruce K. Chapman presiding. The club has served the women of Yakima well over the years. There are presently some 17.0 members who may join one or more of the 8 departments as well as attend the monthly general membership meeting. The departments meet a multitude of interests, including the Arts, Antique Study, Garden, International Relations, Bridge and Pinochle, Homemakers and Pacesetters, A, Mr. George Donald, a railroad man, irrigation visionary and local banker (Yakima National Bank) built his home at 304 North Second Street in 1908. He had the furniture built at The Cascade Furniture Company, part of the new Cascade Mill 1902, It was the first Cascade Mill in America, later to became Boise Cascade MIll. The stone for the house came from The Tenino Stone Company, famous stone company in Tenino, WA. In 1.930 Woman's Century Club bought this home from Mary Donald, George Donald widow. George died in 1919. Over all the years the expense of this buildings maintenance. has been borne by the membership. Each year expences go up, membership goes down and now Woman's Century Club is asking the people of Yakima City and Yakima County to help us to maintain this beautiful historic home. We have a complete history of George Donald as he came into the valley in 1884. Also on his family and building the George Donald home, pictures, newspaper articles and a slide program on this. Many pictures of early members of the Woman's Club (1894) and 20th Club (1900). Mrs. H.M. Gilbert, Mrs. A.E. Larson and Mrs. W.W, Robertson are some of the members. This history is important to us but also to the Yakima Valley Museum and the Yakima Valley Historical Society. We are asking for help to maintain this beautiful home. ITEMS WE ARE ASKING FOR: BIDS: Kitchen vinyl flooring (1950) Bathroom vinyl flooring (downstairs, 1960) Kitchen counter tops (1950) Island top & shelf edge (1950) HARDWOOD FLOORS 1st Floor 1674 sq. ft. (3 coats swedish finish or 4 coats water Kase swedish finish 1960, last time finished) 2nd Floor 2052 sq. ft. maple(swedish finish same as above - last time finished 1950) $3,199.24 $1,482.82 $2,192.74 586.11 $4,436.00 $5,448.00 Total $17,344.91 G CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: WOMAN'S CENTURY CLUB PROJECT: Expense Categories Update of kitchen & bathroom floors & finishing 1st & 2nd hard wood floors of building and new counter tops in Kitchen CDBG Funds State, Federal Applicant Share Total OF Private Funds (Cash/ln-Kind) Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Update kitchen,bath- (Specify) room 1• Update wood floors, fin- ish $9,884.00 $9,884.00 2.Kitchen, Bathroom, counter top $7,460.91 $7,460.91 Total $17,344.91. eoic WORKING WITH CHILDREN YOUTH AND FAMILIES Working Hand in Hand With Children, Youth and Families, EPIC Provides Services to Strengthen Communities. May 16, 2002 Mr. Bill Cobabe City of Yakima Office of Neighborhood Development Services 112 S. 8th Street Yakima, WA 98901 Dear Sir: I enclose an application for the Community Development Block Grant "Community Services" funding program. The purpose of this proposal is to obtain seed money for the Central Washington Non- Profit Resource Center at EPIC Place. Our thought is that the more we can strengthen the non -profits in our area, the more they will be able to help those in need in our community. Our proposal serves youth and families, in that many of the membership organizations will function to help them; however-- membership in the Resource Center will not be limited to social services agencies or those serving youth. Please let me know if you have any questions or need additional information. We appreciate your consideration of this funding request. Sincerely, Suzanne M. Obermeyer Communications Specialist (509) 248-3950 ext. 129. suzanneo@epicnet.org . . P.O. Box 9279 • 2902 Castlevale Road • Suite A • Yakima, WA 98909-0279 Phone (509) 248-3950 •, FAX (509) 457-0580 Office of Neighborhood Development Services 2002 Community Services Application - Enterprise for Progress in the Community (EPIC) PROPOSAL SUMMARY/PROJECT ABSTRACT: This request for funding is in the amount of $20,960 in "seed money" to fund startup and staffing of the new Central Washington Non -Profit Resource Center, located at EPIC Place, and to specifically assist non-profit agencies dedicated to helping troubled youth in the City of Yakima. Remaining funds will be obtained through local community donations, United Way, membership fees, fee-for-service programs and grants. The Central Washington Non -Profit Resource Center is a membership organization for non-profit charitable organizations. Its mission is to serve, strengthen and support the Central Washington non-profit community by educating and advocating for non -profits. The Central Washington Non -Profit Resource Center will: 1. Provide access to high-quality assistance and information on effective practices, (e.g., fundraising, governance, collaboration, management, leadership, communications, evaluation, advocacy and technology). 2. Help non -profits save money on operating costs through cooperative purchasing. 3. Improve the environment in which non -profits currently work by providing a "one-stop shop" to help employees, volunteers and leadership manage better—through effective utilization of technology, access to human resources and other information, additional training, consulting services, volunteer recruitment and job referral services. 4. Function as a Management Service Organization (MSO). Much like the MSOs found in the for-profit sector, non- profits also need the expertise of an MSO on occasion to strengthen and support their operations. 5. Foster communication and increase cooperation among non -profits. 6. Enhance public recognition of the importance of the non-profit sector to the people of Central Washington. Through the programs and services of the Central Washington Non -Profit Resource Center, member agencies will be able to take advantage of an affordable quarterly training and educational curriculum, networking opportunities, access to new donors and grant making entities, research and grant writing support, and discounted business services. Non-member organizations may also access some services and programs at non -discounted rates. The Central Washington Non -Profit Resource Center is housed in the Jeld-Wen Discovery Center, a facility built during EPIC Place Phase II construction. The Discovery Center is also home to a multi-purpose room with seating for up to 150 persons (known as The Fireside Room, it can be used for a variety of programs, including youth activities and Resource Center workshops), a resource library, small boardroom, program offices, computer learning lab and a drop-in youth activity center. The Volunteer and Resource Center of Yakima County, sponsored by United Way, is also part of the Central Washington Non -Profit Resource Center. Its goal is to serve as a clearinghouse to connect community volunteers with the non-profit agencies, and governmental and tribal entities who need their assistance. The Volunteer and Resource Center is also the Yakima County Information and Referral contact, providing free access to the Tapestry database and to 4people.org, a seven - county community Internet resource directory in English and Spanish. EPIC Place is a five -acre campus located in Yakima, Washington, where local non-profit agencies are co -locating to provide social, health and educational services to youth and their families. The campus is intentionally located in a low-income neighborhood comprised of multi -family rentals where children and youth have little access to extra -curricular activities and/or programs and services. Enterprise for Progress in the Community (EPIC), the lead agency for this project, is a non-profit agency based in Yakima, Washington, with 35 years of experience in providing direct services to children, youth and their families. Each year, EPIC serves more than 10,000 individuals through 14 early childhood education centers (providing Head Start, State Early Childhood Education Assistance Program, and Medicaid Therapeutic Child Care for abused and neglected children up to age 5), and five youth residential programs throughout five counties in Central Washington. Program funding is derived from federal and state grants, foundations, corporations and private donors. EPIC employs between 300 and 500 people, (depending on the season). Sixty percent of EPIC staff are Hispanic, 40 percent are Caucasian. The organizational operating budget is $14,000,000. Executive Director Ed Ferguson has worked in the social service industry for 35 years and has served as EPIC Executive Director for 16 years. "Working hand-in-hand with children, youth and families, EPIC provides services to strengthen communities." The EPIC Place Central Washington Non -Profit Resource Center mission, "To enhance the expertise, collaboration and capacity of area non-profit organizations to serve the people of Central Washington," will be accomplished-- by providing programs, staff and services to help support and strengthen the member agencies, including those dedicated to helping youth and their families. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: Enterprise for Progress in the Community (EPIC) PROJECT: Central Washington Non -Profit Resource Center. Expense Category CDBG Funds State, Federal or Private Funds Applicant Share (Cash/In-Kind) Total Personnel Program Director (1 FTE) $ 16,000 $ 25,000 Information & Referral 1.5 fTE $ 40,000 $ 80,000 Fringe Benefits $ 4,960 $ 12,400 $ 7,750 $ 25,110 Travel $ 960 Equipment Printer $ 2,500 $ 2,500 4 Computers for Research & Database Management $ 2,500 $ 2,500 $ 5,000 Supplies (paper, toner, postage) $ 2,000 $ 2,000 Contractual Contracted trainers & facilitators $ 6,000 $ 6,000 Other (Specify) Insurance $ 1,000 $ 1,000 Security $ 600 $ 600 Utilities $ 2,000 $ 2,000 Janitorial $ 2,000 $ 2,000 Tapestry $ 7,000 $ 7,000 Technical Computer Support $ 9,000 $ 9,000 Administrative Support $ 9,000 $ 9,000 Building & Technology Infrastructure $ 400,000 $400,000 Total $ 552,170 First Year Income Sources CDBG EPIC * Foundation Grants (confirmed) Operations Fireside rentals Memberships Sponsorship Fee -For -Service * United Way (confirmed) Total Income $ 20,960 $ 18,000 $ 405,000 $ 15,000 $ 15,000 $ 20,000 $ 6,000 $ 47,000 $ 546,960 *Funds currently committed There is currently a Gates grant submitted however, this will only support the computer lab programming which will enhance the trainings that the Resource Center can offer non-profit agencies. Ernfaai our 01LI out aommunttg... w tAtohe /fission statement: To recruit neighborhood recourses, to develop a positive, mo 'vational Juth projects. To prepare our youth for the millennium. To launch our youths, into modern ichnology . To Expand their minds to their highest potential. To embrace racial harmony, to nbrace our futures together... Yr1S. goal: To replace graffiti with prominent murals of historical figures, which hold social. or xltural status. To utilize three medians, computer, paint, mentors\ trained personal. Throughout Ar community as we strive to maintain racial and social harmony, we all tend to respect ethnic, istorical, figures who have contributed to our society, and technology. By recruiting youths [roughout our community, from all social groups. To promote positive interaction between Members in our multi -cultural community. [any youths lack positive influence in their lives. Many youths lack the skills, and resources to -epare them for their future. A future with technology that shall extend for the next hundred !ars. It is imperative that we provide all the tools needed for them, to maintain their livelihood. Torking with these youths allows our community to embrace our youths, as they embrace the ture. lase #1: tutoring youths ( ages 8 to 18) on basic, preliminary work-up concepts. By providing struction, , introduction of formulas to scaling letters on large platforms. This process shall .ovide a fundamental platform layout and formatting for the application of murals on large rface areas. Lase #2: Introduction to projection images on large platforms. This activity provides all rticipants; to include those without previous art experience to visualize the intended goal .d work. Introduction to computer programs, to interact through several platforms of art. .ase #3: Tutor youths on basic research techniques to use while constructing historical ofiles chosen as images to be displayed in our community. Students will participate in development of a cultural awareness workshop. The workshop approach promotes rsonal involvement in cultural awareness education and provides a forum for student :eraction during the project activity. Phase #4: Provide guidance on how to develop positive relationship through youth outreach efforts, i.e, between our youth and the community at- large. Phase #5: Gain property owner's permission to utilize a structure for storage of supplies, in exchange for services rendered through group activities. Phase # 6: Seek out potential sites to restore throughout the Yakima Urban Area. Phase # 7: Apply historical images to structures designated by community, or property owners. This activity will display to the community the ability of our youth to participate in anti -violence activities that benefit the entire community' Phase #8: A commemoration Banquet will be held to honor program participants, community members and owners of structures that have been targeted by program. Schedule: Program schedule, for (1) year services to Yakima. Youths\ Community. Three days per week @ 3 hours per session.( 90 days) Training period to develop alternatives , and techniques outlined in project. Five days a week @ 3 hours per session. (180 days) Applying murals, while implementing interaction between all social groups. Final 90 days of program will be used to review projects submitted. Review our interactions, and utilize them as recourses. Research and profiling techniques, to ensure our youth receive the technology to maintain as productive members of society. This proposal is presented as an alternative approach to building positive relationships between community youth and the community at -large, while simultaneously providing a visible contribution to our neighborhoods by assisting in the restoration of building surfaces; and active participation in the beautification of our neighborhoods. Program participants are provided instruction and guidance on the concepts of proper graffiti removal and the application of meaningful images ( murals) depicting positive role models. The program also provides an avenue for our community youth to paint a positive image of themselves. To be introduced to new concepts of technology. To promote the continual process of racial harmony in our youths, and our community ftz,.opolar lagrnittEd today 11 `i ziznzci on a (1) yza¢ an. Budget Plan A. Salaries and Wages Req. Donated Total Project coordinated @ $2,000/month @ 100% x 12 months 18,000 -0- 18.000 1.5 Social @ $1,500 / month each @ 50 % time x 12 months -0- 15,000 15,000 10 Volunteer Recreational Aides @50 each/year x 7.00/hour -0- 3,500 3.500 B. consultant and Contract Services Bookkeeping Services @200/month x 12 months -0- 2,000 2,000 Fundraising services @400/day x 10 days t -shirt, illustrations,etc. -0- 4,000 4,000 Entern students @30/day x 3 phase (1) x 5 Phase (2) 2,080 -0- 2,080 Annual Audit 4,000 -0 4,000 11. Non- Personnel A.Space 900 square ft. @ 1.25/square ft./month x 12 mths. 13,500 -0- 13,500 Telephones @200/month x 12 2,400 -0- 2,400 Utilities @ 300/month x 12 mths. 600.00 -0- 600.00 Facility Insurance @ 600/year C. Rental, Lease, Purchase Equipment Word Processor /Printer 2,000 -0- 2,000 2 desk/chair sets@250/each Supplies 500.00 -0- 500.00 Desktop supplies, illustration board, paint. Airbrushes 2.000 -0- 2,000 Edcatinal materials @50/month x 12 600.00 -0- 600.00 Projector/scaffle 2,500 -0- 2,500 Travel Reimbursement for staff auto travel @034.5/mile x average of 200 miles/month x 12 mths. 900.00 -0- 900.00 5 days per diem (Washington) 100.00 -0- 100.00 Other Cost Conference/Banquet 1,500 -0- 1,500 Board Liability Insurance 600.00 -0- 600.00 Unexpected cost 1,500 -0- 1,500 Toil 0rojcct Cost: 54,780 24,500 79,280 YOUTH FINANCIAL FITNESS LEADERSHIP AND ENTREPRENUER PROGRAM 2002 COMMUNITY SERVICE REQUEST A. PROPOSAL SUMMAY/PROJECT ABSTRACT: For the past eleven years, the Rural Community Development Resources (RCDR) has been in the forefront of creating jobs as an economic development tool for low and moderate income persons in the Yakima Valley. The community development organization provides a structured entrepreneur training, business assistance, loans for new and emerging entrepreneurs and is a certified Intermediary for the Small Business Administration (SBA). As part of the efforts to bring about better opportunities for youth, the Youth Leadership & Entrepreneur Program is a first step to incorporate youth into the business arena. The primary goal of the project is to give underserved youth that are in school the opportunity to become more informed on the issue of financing, credit and the inner working of a small business. The secondary goal is to provide spending money to young people for learning new skills. Most of these youth are from low income families whose parents are "disconnected" to the mainstream, i.e. status quo. They do not have "Charlie Jones or Joe Smith" who grew up with them to connect them to jobs that will connect them to mentors. Mentors that play a very important part in their career choice and success. This program will give the students the ability to become more civic minded and give back to their community. Irene Bazan was hired for the 2001 program year. Ms. Bazan has nine (9) years of experience working with disadvantaged youth in Yakima. Her area of expertise that she brings to this program is: Certified Parent Trainer, Certified Suicide Prevention Specialist and a Certified Interpreter/Translator. She has worked with youth who have gang involvement, drug and alcohol problems, and teen mothers. She has also worked with the parents of the youth. Ms. Bazan's experience no only in her past job experience, but in her own personal experiences, being a migrant herself, makes her able to relate to youth and comprehend the needs of youth and the real or perceived barriers. Her goal is to help these students become more civic minded and leaders in their community. The proposed program brings together a solid partnership between the City of Yakima, Davis High School, RCDR a community based organization and private businesses. Davis High School, which has been designated as a Gates Grant Recipient for increasing learning capacity and needs of underserved students, is a natural match. Jose Vidot, DHS principal, has deemed this a worthy project based on the potential impact it can have on disadvantaged students from the CDBG area. Regrettably, the State has removed legislative funding for internships in all high schools. This will further accentuate the need for the program to continue. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: Rural Community Development Resource Youth Financial Fitness Program PROJECT: Expense Categories CDBG Funds State, Federal Applicant Share Total or Private Funds (Cash/ln-Kind) Personnel 12,000 1,500 8,300 21,800 Fringe Benefits 4,950 4,950 Travel 3,000 1,000 4,000 Equipment Supplies 4,000 1,000 5,000 Contractual Other. (Specify) 1. Intern Training 4,200 4,200 2.Intership Position 16,800 16,800 Total 44,A50 3,500 8,300 56,750 Helping all children succeed for life. May 16, 2002 Bill Cobabe, Manager City of Yakima Office of Neighborhood Development Services 112 S. 8th St. Yakima, WA. 98901 Circle of Success. Inc. An Affiliate of Success By 6 Re: RFP for Community Services. Following is agency information regarding the attached application. The application is being submitted in response to the City of Yakima's Office of Neighborhood Development Services, RFP for Community Services. Project: Success By 6® Learning Basket® Program Submitting Agency/Organization: Circle of Success. On behalf of: Yakima County Success By 6® Address: EPIC Place 701 Superior Lane Yakima, WA 98902 Contact Person: Theresa Bommersbach, Executive Director Phone: (509) 248-4690 Ext.406 (Office) (509) 952-0992 (Cell Phone) (509) 469-9238 (Fax) Thank your consideration and opportunity to apply. Epic Place O 701 Superior Lane 0 Yakima 0 Washington ® 98902 Phone 1-509-248-3950 ext 406 0 Fax 1-509-469-9238 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES Organization: Circle of Success Fiscal Agent: Enterprise for Progress in the Community (EPIC) Project: Yakima Success By6®Learning Basket ® Program Project Abstract Success By 6® was launched in 1998 in Yakima County as part of United Way of Yakima County to address the learning needs of preschool children. Since then it has continued to grow in capacity and scope and is today a partner organization of the Circle of Success (COS). The COS program was developed in Yakima County a year ago and recently received its notice of incorporation as a nonprofit organization. COS is an imaginative and practical higher education model that integrates the resources of the private, state and federal funds; early childhood education programs and; educational institutions of higher learning. The program promotes and enhances the efforts of Success By 6® and its mission of providing superior early childhood development opportunities for all children. Success By 6® (SB6) proposes to implement a Learning Basket® program with 100 families of children ages 0-3 who are participating SB6/Circle of Success (COS) sponsored parenting groups at Casa Hogar in the Southeast Community.. The Learning Basket® program will provide parents and caregivers of children, age's birth through three years, old with a simple, practical way to foster learning through play. Basket materials are designed to enhance literacy in the parents' native language while teaching essential information about child development and early learning. The Learning Basket® integrates research based materials and methods that are user friendly and easily understood by parents. Materials can also be drawn or made from resources readily available in the household making the program cost effective for all parents. There are three primary service components to this proposal. Parent Clubs are used to promote group conversations and the use literacy development manuals to share a variety of experiences, express their ideas and discern how they can improve their parenting skills. (These same materials and strategy have also been proven to increase parent literacy.) Home visitations will be provided by trained COS members and serve to reinforce the Parent Club activities. Training and coordination of project activities will be provided by a skilled lead coordinator. The requested $39,425 and matching funds of $17,439 will be used for startup and initial implementation costs for the Learning Basket® program. The first year will serve as Phase I for the purpose of fully evaluating the impact the program has on participating families. If positive, the Learning Basket® program will become an integral part of the Success by 6® and Circle of Success programs with expansion into the other SB6® service areas. The Success By 6® and Circle of Success programs will provide in kind to the grant, primarily through personnel costs and/or the costs associated with the COS participants who will be doing some of the Basket training. We may also .contribute some funds toward the cost of the parent groups, an expense that will be incurred regardless of whether this proposal is or is not funded. Success By 6® Learning Basket® Proposal CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: Success By 6® FISCAL AGENT: Enterprise for Progress in the Community (EPIC) PROJECT: Learning Basket® Program Expense Categories CDBG Funds State, Federal or Applicant Share Total Private Funds (Cash/In-Kind Personnel $11,475 $11,475 Fringe Benefits @ 23% $2,639 $2,639 Travel $2,400 $1,300 Home Visitor mileage costs for 12 months. $3,700 Equipment -0- -0- -0- -0- Supplies $2,025 $1425 Meeting and Basket supplies $3,450 Contractual $35,000 $35,000 Other (Specify) 1. Facilities Casa Hogar $600 $600 Total $39,425 0 $17,439 $56,864 Success By 6® Learning Basket® Proposal 7 May 16, 2002 Bill Cobabe Office of Neighborhood Development Services 112 S. Eighth Street Yakima, WA 98901 Dear: Mr. Cobabe United Way of Yakima County 116 South Fourth Street Yakima, Washington 98901 Phone: 509-248-1557 Fax: 509-248-4422 Toll Free: 1-800-411-8929 www.unitedwayyc.org Please find enclosed the application for the Community Services Programs RFP for United Way of Yakima County and the Volunteer and Resource Center. On behalf of United Way of Yakima, I thank you for your consideration of this application and sincerely hope your department will look favorably on our application.. Thank you for your consideration. Sincerely, (-- ean'e A1dri• g Board Chair RFP COMMUNITY SERVICES PROGRAMS CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES PROPOSAL SUMMARY/PROJECT ABSTRACT United Way of Yakima County is a 501(c)(3) nonprofit organization whose mission is to provide leadership in mobilizing the community to raise and allocate funds to meet human service needs in Yakima County. In addition, United Way regularly assesses the community to determine areas of need and then develops collaborations to address the gaps in service that might exist. For some 50 years United Way has raised and distributed funds to needed human service programs. In recent years, with our population growth and change in demographics, it has become apparent that connecting people with needs to programs that can help has become more challenging. We have an adequate number of service providers but their availability is less known. Various attempts to provide information and referral have been tried. Perhaps the best known was the "Blue Book", a directory of human services published by Yakima County. Although comprehensive, it was outdated the day it was released. ACCESS, another information and referral program, was attempted by the schools and Central Washington Comprehensive Mental Health. In 2001, with help from NDS, United Way was able to initiate a web -based Information and Referral system for the entire county. For the first time, agencies, clients and volunteers had a web -based information and referral system that allowed for instant, accurate information about help available. A case manager could access services available with just the click of a mouse. A human resources manager could find what services are available to help an employee. To date, over 300 programs have been entered into the system. Groups such as County Government and the Yakima Valley. Farm Workers Clinic have been instructed in use of the system. In addition, with the help of a grant from the Workforce Development Council, youth resources and services in the tri -county area will be posted by August 31, 2002. Unfortunately, one area of need remains. With Hispanics making up a large portion of our population, a bi-lingual staff person is necessary. In order to fully provide the information and referral services to our valley, it is crucial that we have an individual who not only speaks and translates Spanish but also relates to that culture. Therefore, we are requesting $25,000 to offset the cost of this position for one year. Eventually the cost of this position would be part of our overall budget and picked up through agency partnerships and fees for service. In the meantime, we need support in providing this very important service. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: Ovided W14 Yo v 4 Cou1'f/ PROJECT: / Ie rocotwai-irivt avid( gece`ra- Expense Categories CDBG Funds State, Federal Applicant Share Total or, Private Funds (Cash/ln-Kind) Personnel g3,000 a 1 300 431/000 6'-4300 Fringe Benefits a, 000 &, 1000 / goo ,, 400 Travel 900 900 Equipment Supplies 300 300 Contractual 3 r 3o0 •3,.300 Other (Specify) 1. gevit /Lea5C) 900 900 2. i e lephcoi el.Eptiernet -700 700 Total a 51000 -# 30,000 $d 1800 ,. -14-7 , gao 112% YAKIMA ootsu�� May 14, 2002 Mr. Bill Cobabe Manager, Neighborhood Development Services 112 S. Eighth Street Yakima, WA 98901 Dear Mr. Cobabe: 104 N. FOURTH AVENUE YAKIMA, WASHINGTON 98902-2698. (509) 573-7000 Enclosed please find the proposal requesting funds to transport students for The Academies this summer. As you may recall from the April 18 Birth -to -Five Task Force meeting, the Academies are developed for students in the. Yakima School District who need additional assistanceto increase their opportunities for success in their early school years. We are requesting monies for one of two possible different scenarios for transportation: one alternative is to offer door-to-door transportation from the students' homes to Adams and return home. The other is to provide roundtrip transportation to midpoints (not directly to and 'from the front door of the students' homes). There is quite a difference in cost between these two .possibilities. Either one is a benefit to students in the Pre -Kindergarten and Kindergarten Academies this summer. Please advise me if there is any additional information I may provide to support this request for funds. We appreciate your willingness to share information to enable us to request these funds. Sincerely, C1 YN�4264 Jeanette A. Morales, PhD c: Cheryl Mayo We're the closest thing to home. Request for Proposals A.) Proposal Summary/Project Abstract The Yakima School District (YSD) serves 13,576 students in 22 schools. Three broad goals are the basis for the educational reform the district is experiencing. These are: > Increase academic achievement > Increase student attendance > Increase parental and community involvement The YSD strives to provide quality education for all students. In order to meet these goals, the district has engaged in a comprehensive professional• development program for educators to better address the needs of all students. Students who enroll in the YSD Kindergarten program are, on average, two years academically behind their peers nationally. The I-728 committee for the district began to address this concern by setting aside funds to convert half-day kindergartens to full-day programs. In 2000-01 there were eight all -day kindergartens. This year there were 35 classes and next year there will be 50 all -day kindergartens in the YSD. Research supports that targeted intervention in the early years provides students a more solid foundation to increase academic success in later years. Students who are enrolled in Kindergarten this fall will have the opportunity to enroll in a Pre - Kindergarten Academy this summer. A Task Force of early childhood experts has been meeting this spring to provideadvice to the YSD Superintendent in identifying ways of better addressing the needs of the students. This Task Force's recommendation has been to provide extra days of readiness and pre -literacy skills to new Kindergarten students this summer. The momentum to engage students early in the learning process and to provide necessary academic and social support are the reasons why the Pre -Kindergarten Academy has been developed. These students will be enrolled this fall in All Day Kindergarten (ADK) classes partially funded with I-728 monies. In addition, current kindergartners who have been assessed as being in need of additional days of instruction to insure their success in first grade this fall will also have the opportunity to attend a summer Kindergarten Academy. Literacy skills will be targeted. In order for these two Academies to be successful, students need .to be transported to Adams Elementary from throughout the district. To increase the cost effectiveness of the operation both Academies will be housed at Adams Elementary. This proposal requests funds to pay for the transportation of students twice a day for a total of 16 days. After meeting with the YSD Director of Transportation, and not knowing the exact location of the students' homes at the time of the preparation of this document, two different amounts are budgeted. The first refers to the transportation of students from their home to Adams School and returned home at the end of the day. This involves 17 different routes for a total of $31,138.56 for the 200 students. If students are picked up and dropped off at pre -determined half points (not directly in front of their homes) the cost is significantly reduced to a total of $7,326.72 and only four routes. Either allocation would insure that eligible students are participating in the Academies and are transported safely to and from the school site. April 24, 2002 Revised May 9, 2002 JAM/AT 1 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: Srhnnl Di Gtri rt PROJECT: The Academies Expense Categories• CDBG Funds State, Federal Applicant Share Total or Private Funds (Cash/In-Kind) Personnel 49.650 49.650 Fringe Benefits 16,550 16,550 Travel Equipment Supplies 5,0nn 5,000 Contractual Other Transportation (Specify) 31,138.56 or 7,326.72 1. 2. Total Transportation 31, 138.56 or 7,326.7,2 71,200 71,200 Yakima Schools Foundation Mission: To enhance educational programs by establishing and maintaining a perpetual funding source and by increasing community involvement in Yakima public schools. �SG�oaLs p®Go 4 S Mt. • 119 a.airZ- � • Building a Boild Foundatloo for Learning BOARD MEMBERS President. Jim Meyer Treasurer: Willette Cheatom Secretary: Donna Orvald Rob Bickier Sue Ford Linda Gilmore Walt Hefner Janice Jiles Sally Kincaid Paul Larson Carol Licht Hamilton Licht Larry Petry Doug Rich Ann Spiegel Ken Wagar Mel Wagner Ann Willis Gayle Wingerter Ex -officio Jack Irion Ben Soria Executive Director Patty Dion ADVISORY COMM. Bob Alexander Bill Almon Steve Altmayer Greta Bryan Leone Cheatom Dave Dion Edward Esparza Gayle Harthcock Linda lasella Don Moen Delmar Pearson Marrallyn Schonian Mary Skinner David Williams Bruce Willis City of Yakima Office of Neighborhood Development Services 112 S. Eighth Street Yakima, WA 98901 Attn: Bill Cobabe Re: Request for funding $8,463 Magnet Programs at three schools: From: Yakima Schools Foundation P.O. Box 1173 Yakima, WA 98901 Phone: 457-0898 FAX: 457-0896 e-mail pdion@yakima-wa.com Adams Elementary School Franklin Middle School Ridgeview Elementary School Patty Dion Executive Director A.) PROPOSAL SUMMARY/PROJECT ABSTRACT Objectives of Our Organization: The Yakima Schools Foundation is a non-profit 501 (c) (3) community based organization. Our mission is to enhance educational programs by establishing and maintaining a perpetual funding source and by increasing community involvement in Yakima Public Schools. The goal of the Yakima Schools Foundation is to build a solid foundation for learning. Areas of emphasis include: academic excellence, classroom enhancement, cultural arts, and youth at risk, as well as promoting partnerships involving — students, schools, parents, and the community. The Yakima Schools Foundation is the only non-profit foundation established to serve a local school district in Eastern Washington. Our Foundation is a part of the growing trend to establish organizations to provide for the funding of projects and activities outside the school budget funded by the district's tax base. How the funds will be used: Magnet schools are designed to bring students from different social, economic, ethnic, and racial backgrounds together for the purpose of improving student motivation, and academic The Yakima Schools Foundation is a non-profit 501 (c) (3) organization E-mnil• odionPvnkimo-wa.com MAILING ADDRESS: P.O. Box 1173 Yakima, WA 98907 OFFICE LOCATION: 1210 5. 1st St., Suite 203 A, Yakima Website; www.ysflocality.com PH 0 N E: (5179)457-0898 FM: (509)457-0896 achievement. Our request for funding will allow for extended and enhanced learning -teaching opportunities for all magnet students. These real life hands-on events and activities are celebrations of learning during the school year. Over the past ten years state magnet monies were available for Adams, Ridgeview, and Franklin to extend and enhance their unique magnet themes. These events and field trips drew students to attend and perform in these Yakima School District magnet schools of choice programs. Now that magnet funding has been cut out of Washington State's budget these schools are in great need. All of the special events, programs and extensions are not available as promised to our students during recruitment last year. Recruitment is underway for next year and unfortunately the lack of opportunity for after school programs, field trips and special events is having an impact on attracting students to some of the current magnet programs. Help is needed. Each building is providing as much funding and support as possible for these programs and events. However, building budgets have also been cut. These schools cannot do this alone. B.) ASSESSMENT OF NEED/PROBLEM STATEMENT Adams is in a very high need area of our city. It has the highest elementary school population in the Yakima School District. As of April 1, 2002 total enrollment was 707 students grades preschool through five. Of this number 74% represent a minority population and all students at Adams are on the free or reduced lunch program, an indication of the high rate of poverty in this schools' population. Rod Bryant, Principal of Adams Elementary is very determined to continue the magnet programs in his school and is excited about the participation of the Yakima Schools Foundation and funding from the CDBG Program. Franklin Middle School is on the very edge of the target area and draws students from the Southeast section of our city. They have a total enrollment of 812 students in grades 6 through 8. Minority representation is at 55%. Ron Gill, Principal at Franklin is a dynamic leader of his staff and is admired by his students and their parents. This, he feels is a direct result of magnet program goals which include all individuals regardless of racial, culture and economic backgrounds. They all love their kids and want them to get a good education. Through this program parents and children are welcomed into the school, and in fact their participation is essential. Ridgeview Elementary School has a school population of 547 students, 59% of which are of a minority. Ridgeview would like to continue its extended day activities with programs that include real life experiences CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: PROJECT: Expense Categories J7/94/17/-1 -,56,47A)z CDBG Funds State, Federal Applicant Share Total o, -Private Funds (Cash/ln-Kind) Personnel .4.,=125 63- //, ,2-363 /��� Fringe Benefits Travel Equipment Supplies J~.2). Jed Contractual Other (Specify) t /2$/2 5'�C/ 5A) 2. Total Office of Neighborhood Development Services 2002 Community Services Request for Proposals Application Form A.) PROPOSAL SUMMARY/PROJECT ABSTRACT The YWCA of Yakima has a long-standing history of service to the people of the Yakima Valley. Since 1909, the YWCA has offered programs and services that empower women to take control of their lives. All programs are tailor-made to meet the unique needs of the women in our community. Most serve to empower women in order to rebuild their lives while facing extreme circumstances. None more so than our Family Crisis Program. Women escaping from domestic violence can access our Family Crisis program for emergency shelter, counseling, legal and medical advocacy, and intervention. The YWCA is not alone in its efforts to eliminate family violence. Numerous other agencies, such as the police departments, prosecutor's office, Sexual Assault Victim Advocacy and DSHS/CPS, also have an interest in this issue. However, each operates independently which forces victims to seek out numerous separate services. Often, the victim simply falls through the cracks. We are seeking $25,000 in seed money to establish the Multi -Organizational Domestic Violence Intervention Team, a project patterned after two national -recognized collaborative community efforts; DVERT, out of Colorado Springs, and the Spokane Regional Domestic Violence Victim Advocacy and Prosecution Unit. The project brings together professionals from partnering agencies that will tackle the issue of family violence head on. Teams will include law enforcement, victim's advocates, legal advocates, the prosecutor's office, probation officers, and perpetrator treatment programs. The primary goals of the program are to ensure the victim's safety and that of her children, intervene earlier in the cycle of violence and to hold perpetrators accountable for their actions. Popular expectations for victims to simply "leave" their violent partners place too much blame on the victim for her role in the abuse. Victims of family violence are extremely fragile. We know that victims face insurmountable obstacles when attempting to leave, not the least of which are fear and the inability to identify and access services. The program will serve to overcome these obstacles by surrounding the victim with support. Teams of case workers will walk her through the numerous systems and services, providing the necessary information to help her get out of her situation while keeping herself and her children safe. While victims receive the support and services they need to rebuild their lives, their attackers will be held accountable for their actions. With the prosecutors office, perpetrator treatment program and probation on the team, those who deal with enforcing protection orders and judgments against the abuser will know immediately when he is noncompliant with the terms of the judgment. They can then file the necessary charges to keep the perpetrator away from the victim. The YWCA and other local agencies are already beginning to build relationships that will lead to the partnerships involved in this program. The first nine months of the program will involve solidifying partnerships, establishing an advisory board, establishing program direction and benchmarks, creating response teams, and training. We anticipate mobilizing response teams and reviewing cases by April 2002. Laying this groundwork is essential to our plans to seek long-term funding from federal sources in order to keep the program in operation for years to come. Subsequent years will see an increase in the number of partners and scope of the program. Our budget to get this program up and running is $31,800 'for the first year.. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: YWCA of Yakima Multi -Organizational Domestic Violence Intervention Team PROJECT: Expense Categories CDBG Funds State, Federal or Private Funds Applicant Share (Cash/ln-Kind) Total Personnel 0 0 0 0 Fringe Benefits 0 0 0 0 Travel 0 0 0 0 Equipment 0 0 2,000 2,000 Supplies 4,000 .0 1,000 4,000 Contractual 20,000 0 0 20,000 Other (Training) 1,000 0 0 1,000 1. Facility 0 0 4,800 4,800 2. 0 0 0 0 Total 25,000 0 7,800 31,800 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No.: For Meeting of: June 18, 2002 Proposed funding for 2002 Community Service Projects with Community Development Block Grant (CDBG) funds illiam Cook, Director of Community and Economic Development CONTACT PERSON/TELEPHONE: William Cobabe, Neighborhood Development (575-6101) Services, Manager SUMMARY EXPLANATION: Each year the City of Yakima has funded a variety of community service projects with CDBG funds. After the request for proposals (RFP), this year's applications were evaluated by the Council Neighborhood Development Committee and staff. A selection of projects is now forwarded to the full council for consideration and approval. Funding to be as follows: pplicnnt , Project .. Best SELF Youth Summer Education Success by 6 Basket Materials United Way Bilingual Tapestry Staff Yakima Schools Schooling Foundation YWCA Domestic Violence Amount $11,112 $39,425 $5,000 $8,463 $20,000 This approval will authorize the City Manager to prepare contracts for the proposed projects with the appropriate organizations. Total FY2002 Community Services Program dollars allocation to this program would be $84,000 as listed above. Resolution X Funding Source: CDBG Ordinance Contract X Other Specify APPROVAL FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Approval. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: The Council Committee was directed to review applications for funding from unspent returned money from the previous year. Resolution adopted. RESOLUTION NO. R-2002-72 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization. Yakima County Best SELF (hereinafter "Contractor") 2 Address. Yakima County Courthouse Room 102 * 128 North 2nd Street Yakima, WA 98901 3. Phone: (509) 574-1523 4. Contact Person: Judy Jacobson, Manager 5 Title of Service or Program being Funded: Summer Education and Learning Fun 6. Amount of Contract Award. $11,112.00 (CDBG) 7 The term of this Contract shall commence upon execution hereof and shall terminate at midnight , unless sooner terminated by either party in accordance with Section XXII of in rpo ated Exhibit "A" 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following. 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the parties have executed this Contract as of the day and year indicated below. r //, Willi Cook, C:ED Dir - , or R.A. i., Jr., City an tri c9---&��, Con ctor Title: % / I `Q)091t,/ EST: City Clerk 7 D`2, ate %/L)3/OZ ate Date CITY CONTRACT Ho: �QQ _�/!a • 4RRI JII KY a - EXHIBIT "A" TERMS AND CONDITIONS DESIGNATION The City of Yakima, as recipient of a housing and community development grant from the U S Department of Housing and Urban Development, hereby designates Contractor to undertake, and the Contractor hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 § CFR Part 58 B. AMOUNT OF GRANT The City hereby sub -grants to the Contractor $ 11,112.00 for said project. III GENERAL BUDGET PROVISIONS The Contractor agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the Contractor or obligation of the Contractor currently due and owing, but not paid Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions. 1. Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation, and 2. Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under OMB Circular A — 87 "eligible costs" and come within the Project Budget. 3. The contractor agrees to comply with 24 § CFR 610, Uniform Administrator Requirements and Cost Principles. Contractors are to comply with policies, guidelines, and requirements of 24 § CFR part 85 and OMB Circular A-87, A- 110, A-122, A-133 (implemented at 24 § CFR part 45), and A-128 (implemented at 24 § CFR Part 44), as applicable The applicable section of 24 CFR Parts 84 and 85 are set forth at 24 § CFR 570.502. B. No payment shall be made for any service rendered by the Contractor except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. C. 1 The Contractor shall submit to the City of Yakima ONDS a written request for 2 Revised 06-24-02 approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (10%) or more in an approved budget subject category. Written budget revision approval must be received by the Contractor prior to the Contractor incurring any expenditures against the revised budget sub -object categories. 2. When the revision of the Contractor budget does not exceed ten percent (10%) of an approved budget sub -object category, the Contractor must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS V BILLING PROCEDURES A. The Contractor shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The Contractor agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future Contracts. Assets purchased with CDBG funds shall continue to be used in accordance with its original purpose as provided in 24 CFR § 570.503 (b)(8). VIII COMPLIANCE WITH LAWS A. GENERAL The Contractor, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations including the uniform administrative requirements listed in 24 CFR § 570.502, and in 24 § CFR 570, subpart K., and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this Contract: 1. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 30, Executive Order 11246 as amended by Executive Order 12086, and 24 OFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning (570.608) Prevention Act, 42 USC -action 4831 et seq., and HUD regulations implementing the Act, 24 § CFP art 35, where, residential structures are involved. The Contractor she arovide Revised 06- .2 whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under the regulations including but not limited to 24 CFR § 570.608. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a — 276a — 5, and RCW Chapter 3 —12 (Prevailing Wage Rates). 9. 24 CFR part 84, 85 and OMB Circular A-87, A-110, A-122, A-128, and A-133 as specified in 24 CFR § 570.502 10. The Uniform of 1970, as amended, and regulations contained in Property Assistance and Real 4 CFR Acquisition 42 and § 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, and Contractor shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Contractor, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR § 146). 13. Fair Housing Act (24 CFR § 100, CFR 107 and 24 § CFR 1). 14. Housing Quality Standards (24 CFR § 882.109): 15. WBE/MBE (24 CFR § 85.36 (e) 16. ENVIRONMENTAL REVIEW Revised 06-2 A. NEPA As specified in 24 CFR 570.503(b)(5)(i) and (ii), the City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the Contractor to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contractor retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the Contractor under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. The Contractor agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to• employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. The Contractor specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR § 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The Contractor agrees to affirmatively market units made available through this contract (24 CFR § 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. Revised 06-24-02 g The Contractor shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C. If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each Contractor or Subcontractor. The Contractor shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The Contractor agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. Contractor agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by Contractor with this Contractor agreement, with the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. Contractor agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, Contractor shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. Contractor records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C. The Contractor shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. Revised 06-24-02 XIV ASSIGNMENT AND/OR SUBCONTRACTING ded thin the The Contractor nt without tnor obtain ng priortany wri tengrtion of approvalhe services from the City.viAll terims and terms of this Contract subcontract or assignment related to the conditions of this Contract shall apply to any approved Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. In order to comply with 24 CFR 570.503(b)(2), the Contractor agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. The Contractor further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. The Contractor shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The Contractor agrees that the City of Yakima, the U.S. Department of Housing and urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. for B. The Contractor ag{ shall be used for the sole benefit of this pogrservices furnished under this Contraam XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollar($3Yak00) ) or more peritem, , shallllpon its purchase or receipt become the property the City The Contractor shall be responsible for all such property, including its care and maintenance, and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the properly; percentage of CDBG funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. e safeguards to prevent lose, 3. A controltheft to thelproperty. Any Toss, rda age Ge damage, orrt or theft of the property shall be investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. le onal 5. Ifte Contractor capitalize depreciate f cost,btitleptos uch in propertylieueuof claiming theacquisition i n cost asa direct it m o property shall remain with the Contractor. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Nonexpendable personal property purchased by the Contractor under the terms of this Revised 06-24-02 Contract, in which title is vested in thed City to any person, partnership, corporation, of Yakima or Federal Government shall not be rented, loaned, or otherwise passed ex ress approval of the City of Yakima association or organization without the priorP ONDS. the Contractor, 7. Any nonexpendable personal property furnished to, or purchased by, title to which is vested in the City of ma the ContractingNDS or eral Officer,be used only for the rnment shall, unless otherwise provided herein or approvedby performance of activities defined in this Contract. As a condition prerequisite to reimbursement for the purchase of nonexpendable $ title to which shall vest in the City of Yakima ONDS or federal personal property, execute such security g docemmest, the Contractor e agrees for the City of Yakima ONDSaorreements and other federal government documents as shall t necessary p in accordance with the "Uniform Commercial to perfect its interest in such property Code -Secured Transactions" as codified in Article 9 of RCW Chapter 62A. of City responsible for any loss or damage to the property the City 9. The Contractor ONDS ore resp (including expenses entered thereunto) of Yakima or federal government (' 9 art of the results from negligence, willful misconduct, administer inor lack of accordance faith on management Contractor to maintain to d ensure that the property will be returned to the City of Yakima es that property, YakimONDS or federal government ilike condition to that n and tear accepted. in which condition the property was acquired by purchase, fa XVII RELATIONSHIP OF THE PARTIES will be created by this intend that an independent contractor/city relationship The parties of Yakima ONDS is interested only in the results to be aemployee theo Contract.tThe Cityagent, servant or implementation of services will lie solely with the Contractor. Nooee, rep and the employees of the Contractor are representatives of the Contractor shall be deemed to be an employee, Employees. The not entitled of anye City of Yakima for any purpose, oYakima provides for City not entitled to of the benefits the City acts of its Contractor will be solely and entirely resoPbse during the performancele for its as and for eof this Contract. agents, employees, servants, Subcontractors, or herw XVIII TAXES AND ASSESSMENTS all taxes, deductions, and Contractor shall be solely responsible for and shall pay p FICA, social security em to ment and industrial injury insurance, and other deductions from t assessments, including but not limited to, sales tax, federal income tax, inc, come which may be required by ments for law or assessed against either parry as a result of this CContract. In the event the City is assessed a tax or assessment as a result of this Contract, Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT progress towards The Contractor agrees to submit a written quarterly report outlining the prop completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE A. COMMERCIAL LIABILITY INSURANCE provide the City On or before the effective date °goof of liability this t, the Contractor insurance in the amolunt of One Million with a certificate of insurance0at clearly states who the provider is, the amount of Dollars , the 0,000.00) otic and provisions provided are in effect coverage, the policy number, and when the policyas a matter (any statement in the certificate to the effect t `ehcertif'cate holderis certificate is s shall be delete e, information only and confers no rightupon Revised 06-24-02 r e ion f s l name Said policy shall be in effect foff officers, agtentsoandi employees ashadd ti nalpolicy hnisu reds, the City, its elected officials, oe and shall contain a clause that the insurer will not c Wrior changenotite(aninsurance e without first giving the City thirty (30) calendar days prior ion in the clause to the effect of "but failucompe to mail such any" any" shall be c otssedice hoult' and initiatedno lbytthe or liability of any kind upon thep or companies insurance agent). The insurance shall be with an insurance company rated A -VII or higher in Best's Guide and admitted in the State of Washington. B. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE On or before the date this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with minimum liability limit ofOne illi The Tecertifi($1e s000,0000.00l) combined single limit bodily injury and property damage. the y state who the provider is, the amount of coverage, the policy statement in neer,cand C when the policy and provisions provided are in effect (any effect of "this certificate is issued as a matter of information policny shall and no fens no for righte upon the certificate holder aspolicy becy shallllted). name the City, its elected officials, officers, duration of this Contract. Thep Y agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change h s�anguageance itm theut irst clagse toiving the theCeffectirty of (30)bt calendar days prior written notice(any of failure to mail such notice shall impose n initialed byg he nsurlanb'e' agent) any The inkind on the company" shall be crossed out shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. XXI INDEMNIFICATION AND HOLD HARMLESS r rendered All services to rendered or performed under ctor exhis ontract will be ressly agrees to o defend,erformed �ndemn indemnify andthold to the Contractor's own risk and the Cont P harmless the City of Yakima and all of its officers, agents, employees and elected officials from any and all liability, loss, fines, penalties dsaactgon,sn ordamagesto ble cost ang andfdefense, they all persons or may suffer as a result of claims, property, costs or judgments against s to behe '�reformed by the Cont actor under this of Yakima which result frm, arise are in any way connected with the service P XXII CONTRACT TERMINATION AND CLOSE OUT the City of Y the Contractor fails to comply wepi'th the mediesterms and conditins of this as are legally available including butcnot limited to, Yakima ONDS may pursue the termination of this Contract in the manner specified herein. In accordance with 24 CFR 85.43 and 44. A. TERMINATION FOR CAUSE If the Contractor fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; by 2. The Contractor has failed take dssatisfactory uthorized c epresentative with nve action as 'rtheedt�ime the City of Yakima ONDS or specified by same; Revised 06-24-02 3. The Contractor has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this Contract in whole or in part, and thereupon shall notify the Contractor of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to the Contractor. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL, REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this Contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, nonwithstanding any other termination provision of this Contract. If the level of funding so reduced or limited is so great that the City of Yakima ONDS deems that the continuation of the program covered by this Contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this Contract in whole nonwithstanding any other termination provisions of this Contract. Termination under this Section shall be effective upon receipt of written notice by the Contractor or its representative. The City of Yakima ONDS agrees to promptly notify the Contractor of any proposed reduction in funding by Federal or other officials. The Contractor agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in the affected funding area so that expenditures do not exceed the funding level which would result if said proposed reduction became effective. This Contract may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by the Contractor, the City of Yakima shall make or arrange for payment to the Contractor of allowable reimbursable costs not covered by previous payments. 2. The Contractor shall submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to the Contractor after fully considering the recommendation on disallowed costs resulting from the final audit. 10 Revised 06-24-02 XXIII COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, to deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXIV CONFLICT OF INTEREST The City may, by written notice to the Contractor: A. In accordance with 24 CFR § 570.611, no member, officer, or employee of the City of Yakima, or the contractor, or assignees or agents, no member of the governing body of the City of Yakima, and no other public official of the City of Yakima or such other localities who exercise any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or Subcontract, or the proceeds thereof, for work to be performed in connection with a City of Yakima CDBG funded program ty B. Terminate this Contract if it is found, after tsu oor ote hce and hearing, by the erwise se offered or given 'by tthe hat gratuities in the form of entertainment, g' Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to this contract. C. In the event this Contract is terminated as provided in (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract by the Contractor The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. XXV RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The Contractor hereby grants to the City of Yakima, a royalty -free, non-exclusive, and irrevocable license to publish; translate, reproduce, deliver, perform, dispose of, and to authorize others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not originated in the performance of this Contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the City of Yakima ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right of privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of this agreement and t feed nsina written tte under this clause. The Contractor shall report to the City of Yakima ONDS, promptly detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered under this agreement. The Contractor shall not affix any restrictive markings upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVI RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, Revised 06-24-02 11 the inconsistency shall be resolved by giving precedence in the following order: 1 Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3 Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, (Exhibit B), 4. City of Yakima Resolution No. 2002-72 (Exhibit C), and 5 Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVII GOVERNING LAW This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance XXVIII VENUE The venue for any action to enforce or interpret this Contract shall lie in the Superior Court of Washington for Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Program income, if any, shall be retained by the contractor. Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. Program income is to be used as specified in 24 § CFR 570.503(b)(3) and 24 § CFR 570.504(c). 12 Revised 06-24-02 EXHIBIT "B" Proposal and operating budget including sources and uses statement, work plan. Revised 06-24-02 13 Yakima County Best SELF Revised 2002 CDBG Grant As Requested By Allocation Prepared July 2, 2002 G.) BUDGET The budget for this proposal reflects only the cost of providing 2 additional classrooms in Yakima. PERSONNEL Site Coordinator. Each site will have a Coordinator that will serve as a liaison to the Program Manager, provide leadership assistance, prepare evaluations, and manage the day to day attendance, discipline, health and safety of site staff. Site Coordinators will work 40 hours per week for 8 weeks plus an additional 40 -hour for training at a rate of $19.00 per hour. The expanded Yakima Site will require 1 Site Coordinator at a cost of $6,840. Revised July 2, 2002. $19.00 per hour for site coordinator training and preparation of 2"d Steps Curriculum. $19.00/hour x 40 = $760 Fringe @ 28% $213. Total $973.00 Teachers. Each site will have one certified teacher per classroom. Teachers will plan lessons, manage and direct a teaching team, and keep attendance. Teachers will work 24 hours per week for 8 weeks plus an additional 40 -hour for training at a rate of $16.25 per hour. The expanded Yakima Site will require two teachers at a cost of $8,060. Revised: Four teachers trained to teach the 2" Steps Curriculum. 40 hour x $16.25 = $650 x 4 = $2,600 Fringe @ 28% = $728. Total $3,328. Program Assistants. Each classroom will have 2 college level mentors who will serve as role models and assist the teacher in the implementation of the Best SELF program. Program Assistants will work 40 hours per week for 8 weeks plus an additional 40 hours for training at a rate of $8.00 per hour. The expanded Yakima Site will require 4 Program Assistant at a cost of $11,520. Revised: Training of 8 program assistants. 40 hours x $8.00 = $320 x 8 (staff) = $2,560 Fringe 2 28% = $717. Total $3,277. Program Associates. Each classroom will have 2 high school level mentors who will be responsible for encouraging student participation. Program Associates will work 40 hours per week for 8 weeks plus an additional 40 hours for training at a rate of $6.72 per hour. The expanded Yakima Site will require 4 additional Program Associates at a cost of $9,680. Revised: One Program Associate training at $6.90 x 40 hours = $280 plus fringe at 28% = $78 . Total $358. Fringe Benefits. Fringe Benefits are calculated at 4% of base salaries for all staff. Benefits include health care, social security, worker's compensation, short-term disability, and retirement benefits. Total program cost for fringe benefits is approximately $1,444. SUPPLIES Each classroom is budgeted to spend $4,800 on the needs of lessons including, but not be limited to, paper, books, glue, scissors, pencils, art and craft supplies, books, and swimming pool admissions, buss passes, and tee shirts. At a rate of $4,813per classroom, total program cost of 2 additional classrooms will be $9,626 (Figure 7). Revised see Figure 9. Figure 7 Item Unit Cost Number of Units Totals Class supplies $ 700 2 $1,400 Program enrichment/supplies $ 500 2 $1,000 Recreation kit $ 500 2 $1,000 Swim passes/lessons $2,500 2 $5,000 Bus passes $ 400 2 $ 800 Staff tee shirts $ 6.00 11 staff $ 66 Youth tee shirts $ 6.00 60 children $ 360 $9,626 H.) LEVERAGING AND PARTNERSHIPS Best SELFreceives a wide variety of community support. Community contributions to the overall 2001 program in Figure 8 are based on the Best Self 2000 Program Year revenues. Figure 8 I. Organization Financial Contribution In -Kind Amount Other Yakima County General Fund $ 57,500 Yakima County Departments $40,000 DSHS Child Care Subsidy Reimbursement $ 64,839 Migrant Education Reimbursement $168,131 Substance Abuse Coalition (3 AmeriCorp) $17,700 United Way $ 2,000 US Forest Service $ 200 Catholic Family Services $ 6,800 Tri -County Workforce Development Council $108,501 Project Change $ 100 WSU Cooperative $ 305 Private User Pay $ 74,201 Other $2,312 $107,410 TOTALS $62,614 $587,382 REQUIRED ADMINISTRATIVE INFORMATION 1. Resolution by Board of Directors authorizing application. See attached dated 4/23/01. 2. Letters of commitment from other organizations contributing financially to the project. See letters of support. 3. IRS Determination Letter. Not Applicable - Government Agency. 4. Evidence of incorporation in the State of Washington. Not Applicable - Government Agency. 6 Revised Budget 2002 CDBG Grant Figure 9 Site Coordinator Training $760 Fringe 28%, $213 4 Teacher Training $2,600 Fringe $728 Program Assistant Training $2560 Fringe $717 Program Associate Training $280 Fringe $78 2" Steps Curriculum Reinforcement Supplies $2,642 Curriculum monitoring and tests supplies: includes mileage $534 Total $11,112 RESOLUTION NO: R-2002- 7 2 A RESOLUTION authorizing and approving a total of $84,000 in grant requests to be funded from federal Community Development Block Grant funds for community service projects in Yakima, Washington, and authorizing and directing the City Manager to execute all necessary grant documents, including a grant agreement, between the City of Yakima and each of the approved community service agencies/entities. WHEREAS, the City of Yakima is a recipient of 2002 federal Community Service Block Grant (CDBG) funds which may be used, among other things, for qualifying community service projects; and WHEREAS, various non-profit agencies and entities have requested project funding from the CDBG program; and WHEREAS, after review and evaluation of these project funding requests, the Neighborhood Development Council Sub -Committee recommends that the City Council approve and authorize $84,000 in CDBG funding for the following list of projects: $11,112.00 to Best SELF for a Summer Youth Education Project $39,425.00 to Success by 6 for a Basket Materials Project $5,000.00 to United Way for a Bilingual Tapestry Staff Project $8,463.00 to the Yakima Schools Foundation for a Schooling Project $20,000.00 to YWCA for a Domestic Violence Project WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize $84,000 in CDBG funding for the recommended projects, and to authorize execution of all necessary grant documents with the community service agencies/entities, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. Grants totaling $84,000 in CDBG funds are hereby authorized and approved for the following community service projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project Each of these grants is subject to and conditioned upon execution o fo.T.•i.ii grant �..�„ ..s b„—�— 8._-,.... .-. -._ � �. ... y,.._d.m.+. __�..�e execution of ... ia:: iiiwi Gg~i' moi; i;.i �i between the City of Yakima and each community service agency/entity. 2. The City Manager is hereby authorized and directed to execute all necessary grant documents, including grant agreements, between the City of Yakima and each agency/entity. The final form of these documents shall be subject to review and approval by the City Attorney. ADOPTED BY THE CITY COUNCIL this 18th day of June, 2002. DI -( iVit Mary Place, Mayor A 1"IES'l � d i R9.N Ss ROBERTS, S, CMC City Clerk CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization Yakima Schools Foundation (hereinafter "Contractor") 2. Address. P.O. Box 1173 Yakima, WA 98901 3 Phone. (509) 457-0898 4. Contact Person: Patty Dion, Executive Director 5 Title of Service or Program being Funded. Magnet Programs 6. Amount of Contract Award. $8,463.00 (CDBG) 7 The term of this Contract shall commence upon execution hereof and shall terminate at midnight j, ,,2e0,3, unless sooner terminated by either party in accordance with Section XXII of incorporated Exhibit "A". 8 This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference, and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference 9 Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the parties have executed this Contract as of the day and year indicated below. `G ifliam Cook,,CED D ector `� pate R.A. Zais, Jr , City Manager l/- ), j 703 ate ate x_11'- �>>� Contractor ✓ Date Title �ryu afr\ dit AT EST. Clerk ACTING CITY CONTRACT NO: RESCri.U'fON NO: 4% EXHIBIT "A" TERMS AND CONDITIONS DESIGNATION The City of Yakima, as recipient of a housing and community development grant from the U.S Department of Housing and Urban Development, hereby designates Contractor to undertake, and the Contractor hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 § CFR Part 58 B AMOUNT OF GRANT The City hereby sub -grants to the Contractor $ 8,463.00 for said project. III GENERAL BUDGET PROVISIONS The Contractor agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the Contractor or obligation of the Contractor currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions: 1. Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and 2. Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under OMB Circular A — 87 "eligible costs" and come within the Project Budget. 3. The contractor agrees to comply with 24 § CFR 610, Uniform Administrator Requirements and Cost Principles. Contractors are to comply with policies, guidelines, and requirements of 24 § CFR part 85 and OMB Circular A-87, A- 110, A-122, A-133 (implemented at 24 § CFR part 45), and A-128 (implemented at 24 § CFR Part 44), as applicable The applicable section of 24 CFR Parts 84 and 85 are set forth at 24 § CFR 570.502. B. No payment shall be made for any service rendered by the Contractor except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. C. 1. The Contractor shall submit to the City of Yakima ONDS a written request for 2 Revised 06-24-02 approval of budget revision when a proposed revision would result tin an increase or decrease of ten percent (10%) or more in an approvedbudget subject category. Written budget revision approval must be received by the Contractor prior to the Contractor incurring any expenditures against the revised budget sub -object categories. 2. When the revision of the Contractor budget does not exceed ten percent (10%) of an approved budget sub -object category, the Contractor must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. The Contractor shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The Contractor agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future Contracts. Assets purchased with CDBG funds shall continue to be used in accordance with its original purpose as provided in 24 CFR § 570.503 (b)(8). VIII COMPLIANCE WITH LAWS A. GENERAL The Contractor, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations including the uniform administrative requirements listed in 24 CFR § 570.502, and in 24 § CFR 570, subpart K., and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this Contract: rams ns, 41 CFR Part 60, 1. Office of Executive Orderl 11246 as amended by EContract Compliance xecutive ve Ordero12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning (570.608) Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 § CFR Part 35, where, residential structures are involved. The Contractor shall provide Revised 06-24-02 whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under the regulations including but not limited to 24 CFR § 570.608. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a — 276a — 5, and RCW Chapter 3 —12 (Prevailing Wage Rates). 9. 24 CFR part 84, 85 and OMB Circular A-87, A-110, A-122, A-128, and A-133 as specified in 24 CFR § 570.502 Acquisi ion licies Act 10. The Uniform of 1970, as amended, nand regulations contained in Property Assistance and Real 4 CFR tParts o42 and § 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, and Contractor shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Contractor, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR § 146). 13. Fair Housing Act (24 CFR § 100, CFR 107 and 24 § CFR 1). 14. Housing Quality Standards (24 CFR § 882.109). 15. WBE/MBE (24 CFR § 85.36 (e) 16. ENVIRONMENTAL REVIEW Revised 06-24-02 A. NEPA As specified in 24 CFR 570.503(b)(5)(i) and (ii), the City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the Contractor to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contractor retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the Contractor under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. The Contractor agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. The Contractor specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR § 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The Contractor agrees to affirmatively market units made available through this contract (24 CFR § 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. 5 Revised 06-24-02 f B. The Contractor shall abide by all provisions of Section 504 on the HEWleitehabiltatiioh on Act of 1973 prohibiting discrimination against handicapped purpose or intent. nt or C. If assignment and/or subcontracting safeguards authorized, discnminat discrimination ine client subcontract shall include appropriate services binding upon each Contractor or Subcontractor. The Contractor shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The Contractor agrees to comply with all applicable Federal, State, County and Municipal and lice standards for olicensing, nd dals, and'on and anyother peration of standards facilities cr criteria as described inand the Contract to and licensing of individuals, assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. Contractor sprees thatby Co may with this Contractor evaluation agreement, with' ctivities so as to ensureacompliance the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related o the performance hereof. Contractor agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, Contractor shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, Comptroller nGeneral nd make excthe erptsd tates, and/oror any of their copies of same. Contractor records shrepresentatives all audit, examine, and include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C The Contractor shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities onsent of with respect to services provide er this Contract is prohibited except on or his/her responsible parent or guardian ritor as otherwise the recipient or client, his/her attorney provided by law. Revised 06-24-02 XIV ASSIGNMENT AND/OR SUBCONTRACTING The Contractor shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written lelated to the l terms and conditions of this Contract shall apply to any approved subcontract or assignment Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. In order to comply with 24 CFR 570.503(b)(2), the Contractor agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. The Contractor further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. The Contractor shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The Contractor agrees that the City of Yakima, the U S. Department of Housing and urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B. The Contracotor arees that any contributions or payments made for ntracservices furnished under this Ct shall be used for the sole benefit of this program. XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred ollas ($300) or rnorefe per tel , shalllluon o its purchase or receipt become the property the Cityr ent. its care and maintenance, The Contractor shall be responsible for all such property, including and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number ther o of identification CDBG funds useden the purchaseaof and cost; source of the property; percentage property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. e rds to prevent lose, 3. control or theft to the property.e Any loss, ct to rdamage,adequate otheft of dAithe property shall be damage, investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If the Contractor elects to capitalize and depreciate such nonexpendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with the Contractor. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Nonexpendable personal property purchased by the Contractor under the terms of this Revised 06-24-02 Contract, in which title is vested in the City of Yakima or GovernmentFedercorporation,hlno be rented, loaned, or otherwise passed to any person, partnership, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any nonexpendable personal property furnished to, or purchased by, the Contractor, title to which ivedhereinor approved by thContracting Off thof keNDS or federal c oer, be used only for the otherwise provided performance of activities defined in this Contract. 8. As a condition prerequisite r uttr of el e personal poperty,ilhihshallvesin the City of Yakima ONDS or federal government, the Contractor agrees to execute such security agreements and other documents as shall be necessary for theCity ofYakima with ONDSe orndor ar lm governmentCommercial to perfect its interest in such property in accordance Code -Secured Transactions" as codified in Article 9 of RCW Chapter 62A. 9. The Contractor shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered thereunto) which results from negligence, willful misconduct, or lack of good faith on the part of the Contractor to maintain and administer in accordance tbe with retu ned to an Cityement nt practices that property, to ensure that the property will Yakima ONDS ori�etl federal grchase, fa r wear and tear accept d. in which condition the property was acqu y p XVII RELATIONSHIP OF THE PARTIES eated by The parties intend that an ONDS is t interested only en ttheship resuWsl toeberachieved, this Contract. The City of Yakimaemployee, or implementation of services will lie solely with the Contractor. No agent, emp y representatives of the Contractor shall be deemed to be an employee, agent, servant or s of the are representative of the of the benefits is thea for a City purpose, Yakima provides forreCity Employees. The not entitled to any employees, will ae solely and entirely Subcontractors, orottherw se during the performance of this Contract. agents,e for its acts and for the acts of its employees, servants, Su XVIII TAXES AND ASSESSMENTS Contractor shall be solelynot limited ted responsible to, sales tax, federal income tax, FICA, social n s, and assessments, including butsecurity fr m tax, assessments for unemployment and industrial injury insurance, and other a ductioresulsf o s income which may be required by law or assessed against either party as Contract. In the event the City before assessed tit becomes tax dor assessment as a result of this Contract, Contractor shall pay the e. XIX QUARTERLY REPORT The Contractor agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Contract, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Revised 06-24-02 Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. B. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE On or before the date this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with minimum liability limit ofOne lli The coertificate x00,000 0.00l) y combined single limit bodily injury and property damage. state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. XXI INDEMNIFICATION AND HOLD HARMLESS All services to rendered or performed under this Contract will be performed or rendered entirely to the Contractor's own risk and the Contractor expressly agrees to defend, indemnify and hold harmless the City of Yakima and all of its officers, agents, employees and elected officials from any and all liability, loss, fines, penalties or damage, inducing reasonable cost of defense, they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgments against the City of Yakima which result from, arise out of, or are in any way connected with the services to be preformed by the Contractor under this Contract. XXII CONTRACT, TERMINATION AND CLOSE OUT If the Contractor fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. In accordance with 24 CFR § 85.43 and 44 A. TERMINATION FOR CAUSE If the Contractor fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. The Contractor has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; Revised 06-24-02 3. The Contractor has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this Contract in whole reasons therm part, the thereupon shall notify the Contractor of the termination, the effective date provided such effective date shall not be prior to notification to the Contractor. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective dateof marhis Contract, and prior to its ato the l (funds etion, the City of Yakima ONDS may Y terminate this Contract as reduced or limited, nonwithstanding any other termination provision of this Contract. If the level of funding so reduced or limited is so great that the City of Yakima ONDS deems that the continuation of the program covered by this Contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this Contract in whole nonwithstanding any other termination provisions of this Contract. Termination under this Section shall be effective upon receipt of written notice by the Contractor or its representative. The City of Yakima ONDS agrees to promptly notify the Contractor of any proposed reduction in funding by Federal or othe�ooff'a{els. The Contraor and reasonable actioneto reduce its es that upon receipt of such notice it shall take app p spending in the result ffdiffsaidlng area proposed�educteonbecame effecfithat xenditures do oveexceed the funding level which would This Contract may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: ty of Yakima or 1. Upon rf r payment tothe theContractoorrofhe 'allowable reimbursable make cost not arrangep Y covered by previous payments. 2. The Contractor shall submit within erformthirty ance0anddays othereeportsr the aequ'►redexpiration this of this Contract, all financial, p the byof Contract, and in addition, will cooperate in a program audit by City Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out ofthis Contract, the City of Yakima ONDS retains the right to withhold a just reasonable endation on disallowed costsfrom the final payment oresult ng from theft nal audit the Contractor aer fullconsidering the recommend Revised 06-24-02 10 XXIII COVENANT AGAINST CONTINGENT FEES d r ed The Contractor warrants that no uponn an orselling ory has been understanding plfor aocommission� solicit or secure this contractp percentage, brokerage or contingent fee, excepting bona fide employees or bona fide urpose of established business. or selling f Yakimancy ONDSntained by the shall have the right, in theor or the event event of breach of securing business. The City oability or, in tion, to this clause by theContract Coartap, tor consideration or otherwiseo annul this Contract trecover the its amount of such deduct from the Contracprice commission, percentage, brokerage or contingent fee. XXIV CONFLICT OF INTEREST The City may, by written notice to the Contractor: member, officer, or ployee of the City of A. In ortaccordance with 24 CFR r or assignees or agents, no member ofrthe governing body of Yakima, or the contract 9 the City of Yakima, and no other public official of the City of Yakima or such other localities who exercise any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect,oirin in any contract or Subcontract, or the proceeds thereof, for work to be performed connection with a City of Yakima CDBG funded program B. Terminate this Contract if it is found, after duenotice and hearing, ffered or given by the it by y that gratuities in the form of entertainment, gifts, or otherwise the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to this contract. ) above, C. In the event this Contract isamremediested as against theovided in AContactorthe as tCity could pursue shall be entitled to pursue the in the event of a breach of the Contract by the Contractor. The rights and remedies of the City of Yakima r rimed es provided clause y l shall not be exclusive and are in addition to any other rights aw. XXV RIGHTS IN DATA The City of Yakima ONDS use and data this mannersclose in any for any purposs whatsover, have others so do, all delvered under agreement The non-exclusive, and irrevocable Contractor hereby grants to the City of Yakima, l diseose of, and to authorize others to license to publish, translate, reproduce, deliver, p ri perform, Provided, that with respect to data not do so, all data now or hereinafter covered by copyright Contoriginatedractor in the performance grant such license is Contract e se without becoming liable to pay compensation to Contractor has the right to City because of such ghe timet. eof delivery Contractor shall exert all of data furnished under bthis agreements of all City of Yakima ONDS, at t portions of such data work nos ofo the right oprproduced inacy tained therein and of theperformance of this l agreement and not licensed dufnder work not composed or promptly and in written this clause. The Contractor shall report frinhe City ement�ece'►ved bf Yakima O the Contractor with respect to detail, each notice or claim of copyright9 y all data delivered a under this aarkings are aff xed, the City of ment. The Contractor Yakima ONDS hallrestrictive ha a the r ght upon any data, and if such ma g at any time to modify, remove, obliterate, or ignore such markings. XXVI RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, Revised 06-24-02 11 the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, (Exhibit B), 4. City of Yakima Resolution No. 2002-72 (Exhibit C), and 5. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVII GOVERNING LAW This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance XXVIII VENUE The venue for any action to enforce or interpret this Contract shall lie in the Superior Court of Washington for Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Program income, if any, shall be retained by the contractor. Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. Program income is to be used as specified in 24 § CFR 570.503(b)(3) and 24 § CFR 570.504(c). 12 Revised 06-24-02 EXHIBIT "B" Proposal and operating budget including sources and uses statement, work plan. 13 Revised 06-24-02 Yakima Schools Foundation Mission: To enhance educational programs by establishing and maintaining a perpetual funding source and by increasing community involvement in Yakima public schools. 000LS FDGO car .,., 990 amaNall� Bonding a Solid Foundation for Learning BOARD MEMBERS President: Jim Meyer Treasurer: Willette Cheatom Secretary: Donna Orvald Rob Bickler Sue Ford Linda Gilmore Walt Hefner Janice Jiles Sally Kincaid Paul Larson Carol Licht Hamilton Licht Larry Petry Doug Rich Ann Spiegel Ken Wagar Mel Wagner Ann Willis Gayle Wingerter Ex -officio Jack Irion Ben Soria Executive Director Patty Dion ADVISORY COMM. Bob Alexander Bill Almon Steve Altmayer Greta Bryan Leone Cheatom Dave Dion Edward Esparza Gayle Harthcock Linda lasella Don Moen Delmar Pearson Marrallyn Schonian Mary Skinner David Williams Bruce Willis City of Yakima Office of Neighborhood Development Services 112 S. Eighth Street Yakima, WA 98901 Attn: Bill Cobabe Re: Request for funding $8,463 Magnet Programs at three schools: From: Yakima Schools Foundation P.O. Box 1173 Yakima, WA 98901 Adams Elementary School Franklin Middle School Ridgeview Elementary School Patty Dion Executive Director Phone: 457-0898 FAX: 457-0896 e-mail pdion@yakima-wa.com A.) PROPOSAL SUMMARY/PROJECT ABSTRACT Objectives of Our Organization: The Yakima Schools Foundation is a non-profit 501 (c) ( 3) community based organization. Our mission is to enhance educational programs by establishing and maintaining a perpetual funding source and by increasing community involvement in Yakima Public Schools. The goal of the Yakima Schools Foundation is to build a solid foundation for learning. Areas of emphasis include: academic excellence, classroom enhancement, cultural arts, and youth at risk, as well as promoting partnerships involving — students, schools, parents, and the community. The Yakima Schools Foundation is the only non-profit foundation established to serve a local school district in Eastern Washington. Our Foundation is a part of the growing trend to establish organizations to provide for the funding of projects and activities outside the school budget funded by the district's tax base. How the funds will be used: Magnet schools are designed to bring students from different social, economic, ethnic, and racial backgrounds together for the purpose of improving student motivation, and academic The Yakima Schools Foundation MAILING ADDRESS: P.O. Box 1173 Yakima, WA 98907 is a non-profit 501 (c) (3) organization OFFICE LOCATION:1210 5. 1st 5t., Suite 203 A, Yakima \\/ohsito• www vaf Inrnlity COM PHONE:(5179)457-0898 FAX: (509)457-0896 achievement. Our request for funding will allow for extended and enhanced learning -teaching opportunities for all magnet students. These real life hands-on events and activities are celebrations of learning during the school year. Over the past ten years state magnet monies were available for Adams, Ridgeview, and Franklin to extend and enhance their unique magnet themes. These events and field trips drew students to attend and perform in these Yakima School District magnet schools of choice programs. Now that magnet funding has been cut out of Washington State's budget these schools are in great need. All of the special events, programs and extensions are not available as promised to our students during recruitment last year. Recruitment is underway for next year and unfortunately the lack of opportunity for after school programs, field trips and special events is having an impact on attracting students to some of the current magnet programs. Help is needed. Each building is providing as much funding and support as possible for these programs and events. However, building budgets have also been cut. These schools cannot do this alone. B.) ASSESSMENT OF NEED/PROBLEM STATEMENT Adams is in a very high need area of our city. It has the highest elementary school population in the Yakima School District. As of April 1, 2002 total enrollment was 707 students grades preschool through five. Of this number 74% represent a minority population and all students at Adams are on the free or reduced lunch program, an indication of the high rate of poverty in this schools' population. Rod Bryant, Principal of Adams Elementary is very determined to continue the magnet programs in his school and is excited about the participation of the Yakima Schools Foundation and funding from the CDBG Program. Franklin Middle School is on the very edge of the target area and draws students from the Southeast section of our city. They have a total enrollment of 812 students in grades 6 through 8. Minority representation is at 55%. Ron Gill, Principal at Franklin is a dynamic leader of his staff and is admired by his students and their parents. This, he feels is a direct result of magnet program goals which include all individuals regardless of racial, culture and economic backgrounds. They all love their kids and want them to get a good education. Through this program parents and children are welcomed into the school, and in fact their participation is essential. Ridgeview Elementary School has a school population of 547 students, 59% of which are of a minority. Ridgeview would like to continue its extended day activities with programs that include real life experiences 2 such as field trips, events and programs. It is the goal and essential that the magnet curriculum be included and involve grades 3, 4and 5 in alignment with Washington State Essential Learnings. Sherry Adams, Principal at Ridgeview is committed to keeping parents as volunteers and participants at her school. C.) PROGRAM GOALS AND OBJECTIVES Objectives and Expected Outcomes: See attachments A, B, and C As we, as a community, continue in our efforts to adopt the principals of America's Promise to be Yakima's Promise the Magnet Programs at Adams, Franklin and Ridgeview will exemplify how we "care for our youth. All 5 components will be met. They include: Caring Adults — Ongoing relationships with caring adults; parents, mentors, tutors and coaches Safe Places — Safe places with structured activities during non -school hours. Healthy Start — A healthy start in school leading to a successful future Marketable Skills — Marketable skills through effective education Community Service — Opportunities to give back through community service D.) METHODOLOGY Yakima School District employees will supervise classes and activities both on and off school grounds. They will be aided by parents and other volunteers. As parents are invited to take a more active part in the school the principals of the magnet program are met. The overall design is to bring students from different social, economic, ethnic and racial backgrounds together to for the purpose of improving student motivation and academic achievement. E.) EVALUATION The Washington State Assessment of Student Learning (WASL) testing is done at the 4th and 7th grade levels. The results of these tests will measure the performance of students involved in magnet programs and will positive data on the impact of the programs on this segment of our students. Periodic testing is done throughout each school year to insure a continuous student learning process. Ridgeview Elementary's Magnet School Performance Report states that two Ridgeview Elementary teachers were chosen as 1998-1999 Environmental Teachers of the year. Examples of last years work include taking third, forth, and fifth graders to Boulder Cave to study the endangered "Townsend Big Earred Bat". That day they were fortunate 3 endangered "Townsend Big Earred Bat". That day they were fortunate enough to see one and observe it for a short time. All students participated in projects that included journaling, essay writing, illustration and design of brochures that were completed as a result of extensive study of its habitat and behaviors. This is just one illustration of how Magnet Programs bring learning experiences to a broad spectrum of our students, who in some cases would not have this opportunity, and open their minds to new worlds of wonder. F.) COMMUNITY INVOLVEMENT Community involvement in magnet programs includes the parent and volunteers working together with educators to provide hand -on learning for our students. Those experiences will include; after school activities, events both at school and in the community, life experience field trips. Implementation and development of the program will be done by the schools in keeping with the principles of the project and with input from parents and volunteers. The involvement of all is essential. An example of collaboration may include the arrangement for field trips to local businesses and service providers. G.) BUDGET See Attached Budget. This budget includes the cost for many Life Experience trips and after school activities. The in-kind match is just an estimate of the time salaried teachers will devote to these programs. In addition, the Yakima School District will allocation space within the various buildings to support the programs. H.) LEVERAGING AND PARTNERSHIPS The Yakima School District is an involved partner in supporting the success of the magnet programs at Ridgeview, Adams, and Franklin. Our schools are committed to the magnet principles. Success has been demonstrated in the past and we will continue to strive for that success. However, ongoing program needs will be met at a minimum as Washington State funding for public schools is decreased. I.) REQUIRED ADMINISTRATIVE INFORMATION See Attachments: 501 (c ) ( 3 ) Tax Exempt Certificate and our Annual Report which includes our Mission Statement, contributions of support for the organization and our Board and Advisory members. Thank you for your consideration of our request. Please call me with any question you may have. 4 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET 77/..T/7/11 r.L-_5\6)/(0.4 7-2--e})-() ,ye 0084, CDBG Funds State, Federal Applicant Share Total orPrivate Funds (Cash/ln-Kind) ORGANIZATION: PROJECT: Expense Categories Personnel Fringe Benefits Travel Equipment Supplies Contractual Other (Specify) 73 1. i 3'9'-:= 9/2 2. 510 Total O EXHIBIT C (Resolution) 14 Revised 06-24-02 RESOLUTION NO. R-2002- 2 A RESOLUTION authorizing and approving a total of $84,000 in grant requests to be funded from federal Community Development Block Grant funds for community service projects in Yakima, Washington, and authorizing and directing the City Manager to execute all necessary grant documents, including a grant agreement, between the City of Yakima and each of the approved community service agencies/entities. WHEREAS, the City of Yakima is a recipient of 2002 federal Community Service Block Grant (CDBG) funds which may be used, among other things, for qualifying community service projects; and WHEREAS, various non-profit agencies and entities have requested project funding from the CDBG program; and WHEREAS, after review and evaluation of these project funding requests, the Neighborhood Development Council Sub -Committee recommends that the City Council approve and authorize $84,000 in CDBG funding for the following list of projects: $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize $84,000 in CDBG funding for the recommended projects, and to authorize execution of all necessary grant documents with the community service agencies/entities, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. Grants totaling $84,000 in CDBG funds are hereby authorized and approved for the following community service projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project Each of these grants is subject to and conditioned upon execution of formal grant agreement between the City of Yakima and each community service agency/entity. 2. The City Manager is hereby authorized and directed to execute all necessary grant documents, including grant agreements, between the City of Yakima and each agency/entity. The final form of these documents shall be subject to review and approval by the City Attorney. ADOPTED BY THE CITY COUNCIL this 18th day of June, 2002. SI MARY ; y Mary Place, Mayor Is/ KAM S. ROBERTS, CMC City Clerk CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1 Contracting Organization. Yakima County Success By 6 (hereinafter "Contractor") 2 Address: EPIC Place * 701 Superior Lane Yakima, WA 98902 3. Phone. (509) 248-4690 Ext. 406 4. Contact Person: Theresa Bommersbach, Executive Director 5 Title of Service or Program being Funded Learning Basket Program 6. Amount of Contract Award. $39,425.00 (CDBG) 7. The term of this Contract shall commence upon execution hereof and shall terminate at midnight{ 3', 24", unless sooner terminated by either party in accordance with Section XXII of incdrporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference, and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS THEREOF the parties have executed this Contract as of the day and year indicated below. .✓ Willim Cook, 'CED Director Dte %llOz.I oz_ R.A. Zais, Jr., City M.' ager ate Apo&L-r( 71(f/7 ontractor Date Title: 'LI/ AT EST. City Clerk V l4 Cr n16 - CITY CONTRACT NO: a4R 675„ RESOLUTION NO: Z1, I -A.00?" EXHIBIT "A" TERMS AND CONDITIONS DESIGNATION The City of Yakima, as recipient of a housing and community development grant from the U S Department of Housing and Urban Development, hereby designates Contractor to undertake, and the Contractor hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. Il SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 § CFR Part 58. B. AMOUNT OF GRANT The City hereby sub -grants to the Contractor $ 39,425.00 for said project. III GENERAL BUDGET PROVISIONS The Contractor agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the Contractor or obligation of the Contractor currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions: 1 Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation, and 2 Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under OMB Circular A — 87 "eligible costs" and come within the Project Budget. 3. The contractor agrees to comply with 24 § CFR 610, Uniform Administrator Requirements and Cost Principles. Contractors are to comply with policies, guidelines, and requirements of 24 § CFR part 85 and OMB Circular A-87, A- 110, A-122, A-133 (implemented at 24 § CFR part 45), and A-128 (implemented at 24 § CFR Part 44), as applicable. The applicable section of 24 CFR Parts 84 and 85 are set forth at 24 § CFR 570.502. B. No payment shall be made for any service rendered by the Contractor except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. C. 1. The Contractor shall submit to the City of Yakima ONDS a written request for 2 Revised 06-24-02 approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (10%) or more in an approved budget subject category. Written budget revision approval must be received by the Contractor prior to the Contractor incurring any expenditures against the revised budget sub -object categories. 2. When the revision of the Contractor budget does not exceed ten percent (10%) of an approved budget sub -object category, the Contractor must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. The Contractor shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The Contractor agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future Contracts Assets purchased with CDBG funds shall continue to be used in accordance with its original purpose as provided in 24 CFR § 570.503 (b)(8). VIII COMPLIANCE WITH LAWS A. GENERAL The Contractor, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations including the uniform administrative requirements listed in 24 CFR § 570.502, and in 24 § CFR 570, subpart K., and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this Contract: 1. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning (570.608) Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 § CFR Part 35, where, residential structures are involved. The Contractor shall provide Revised 06-24-02 whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under the regulations including but not limited to 24 CFR § 570.608. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701 u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a — 276a — 5, and RCW Chapter 3 —12 (Prevailing Wage Rates). 9. 24 CFR part 84, 85 and OMB Circular A-87, A-110, A-122, A-128, and A-133 as specified in 24 CFR § 570.502 10. The of 1970,,orm as amended, and regulations contained in Property Assistance and Real 4 CFR Acquisition PartsPolicies 42 and § 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, and Contractor shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Contractor, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR § 146). 13. Fair Housing Act (24 CFR § 100, CFR 107 and 24 § CFR 1). 14. Housing Quality Standards (24 CFR § 882.109). 15. WBE/MBE (24 CFR § 85.36 (e) 16. ENVIRONMENTAL REVIEW Revised 06-24-02 A. NEPA As specified in 24 CFR 570.503(b)(5)(i) and (ii), the City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the Contractor to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contractor retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the Contractor under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. The Contractor agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. The Contractor specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR § 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The Contractor agrees to affirmatively market units made available through this contract (24 CFR § 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3 Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. 5 Revised 06-24-02 B. The Contractor shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C. If assignment and/or subcon ocriaauthorized, disca'd minat discriminationas sinignment client subcontract shall include app pte safeguards services binding upon each Contractor or Subcontractor. The Contractor shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The Contractor agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. Contractor agrees that City may carry out monitoring and evaluation activities so as to tractor e CBG ensure compliance Documents, andrwi h alt other lawsegulation agreement, hand ordinances elated to Compliance the performance hereof. Contractor agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, Contractor shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. Contractor records shall r clbu ocuarementbbiddi ge ddoocuments; co following: ts; salese employmentrsonnel and clos ng statements;and recordsords , p invoices. C. The Contractor shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. Revised 06-24-02 XIV ASSIGNMENT AND/OR SUBCONTRACTING The Contractor shall not assign or subcontract any portion of the services provided within the or terms of of this Contract shall apply to any'written conditionapproved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. In order to comply with 24 CFR 570.503(b)(2), the Contractor agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. The Contractor further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. The Contractor shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The Contractor agrees that the City of Yakima, the U.S. Department of Housing and urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B The Contractor agrees that any contributions or payments made for services furnished under this Contract shall be used for the sole benefit of this program. XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of Yakima and/or federal government. The Contractor shall be responsible for all such property, including its care and maintenance, and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of CDBG funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. 3. A control system shall be in effect to insure adequate safeguards to prevent lo e, damage, or theft to the property. Any loss, damage, or theft of the property shallbe investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If the Contractor elects to capitalize and depreciate such nonexpendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with the Contractor. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Nonexpendable personal property purchased by the Contractor under the terms of this Revised 06-24-02 Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any nonexpendable personal property furnished to, or purchased by, the Contractor, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. 8. As a condition prerequisite to reimbursement for the purchase of nonexpendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, the Contractor agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in accordance with the "Uniform Commercial Code -Secured Transactions" as codified in Article 9 of RCW Chapter 62A. 9. The Contractor shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered thereunto) which results from negligence, willful misconduct, or lack of good faith on the part of the Contractor to maintain and administer in accordance b with etsoun to the nd emeCitynt nt practices that property, to ensure that the property will Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship will be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with the Contractor. No agent, employee, or representatives of the Contractor shall be deemed to be an employee, agent, servant or representative of the City of Yakima for any purpose, and the employees of the Contractor are not entitled to any of the benefits the City of Yakima provides for City Employees. The employees, wierva t olely and , Subcontractors, orottherw se during thsponsible for its e performance of this Contract. agents,s and for the acts of its employees, s , XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to, sales tax, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Contract. In the event the City is assessed aa tax or assessment as a result of thisuCotract Contract. In t Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT The Contractor agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Contract, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect is certificate is ued as a matter of information statementonlyin the conferste noothe ighteffect of upon h`ehcertificate holder" shall be deleted). Revised 06-24-02 Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. B. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE On or before the date this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. XXI INDEMNIFICATION AND HOLD HARMLESS All services to rendered or performed under this Contract will be performed or rendered entirely to the Contractor's own risk and the Contractor expressly agrees to defend, indemnify and hold harmless the City of Yakima and all of its officers, agents, employees and elected officials from any and all liability, loss, fines, penalties or damage, inducing reasonable cost of defense, they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgments against the City of Yakima which result from, arise out of, or are in any way connected with the services to be preformed by the Contractor under this Contract. XXII CONTRACT, TERMINATION AND CLOSE OUT If the Contractor fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. In accordance with 24 CFR § 85.43 and 44. A. TERMINATION FOR CAUSE If the Contractor fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. The Contractor has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; Revised 06-24-02 3. The Contractor has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this Contract in whole reasons therm p and the part, and thereupon shall notify the Contractor of the termination, the effective date provided such effective date shall not be prior to notification to the Contractor. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL, REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this Contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, nonwithstanding any other termination provision of this Contract. If the level of funding so reduced or limited is so great that the City of Yakima ONDS deems that the continuation of the program covered by this Contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this Contract in whole nonwithstanding any other termination provisions of this Contract. Termination under this Section shall be effective upon receipt of written notice by the Contractor or its representative. The City of Yakima ONDS agrees to promptly notify the Contractor of any proposed reduction in funding by Federal or other officials. The Contractor agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending inWffaffectedfun ding proposed�educthat tio reduction effecfixenditures do oveexceed the funding level which ouldesu This Contract may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon ty of Yakima or arrran erforrnpayment totheC ntractoorrof allothe Contract, the wable reimbursable ) make request costscostsnot a g covered by previous payments. 2. The Contractor shall submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the on disallowed costsl payment resulting considering the Contractor after fully the re result ng from the final audit Revised 06-24-02 10 XXIII COVENANT AGAINST CONTINGENT FEES d r ed to The Contractor warrants that upon n ragreement ory understanding ncy has been Ifore aocommisson, soor bona licit or secure this contract pon percentage, brokerage or contingent ll nnganenccy maintained excepting byona fide the Contractoryforsthe purpose of established commercial or g 9 of securing of clabusiness. to annul he City of Yakima ONDS without liability or, have the right, in in itstdiscbret on to this clause by the Contractor, deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXIV CONFLICT OF INTEREST The City may, by written notice to the Contractor: ployee of the City of q. In ortaccordance with 24 CFRor assignees or11, agents, no member, ofrthe governing body of Yakima, or the contractor, 9 the City of Yakima, and no other public official of the City of Yakima or such other localities who exercise any functions or responsibilities with respect to the program nng contract tenure or for one ort the prter, oceedsllhave the eof,ny for interest, work torr be perforor lrect, in med in any contract or Subcontract, connection with a City of Yakima CDBG funded program B. Terminate this Contract if it is found, after due notice and hearing, by the ib ty the hat gratuities in the form of entertainment, gifts, or otherwise offered or given Y Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to this contract. C. In the event this Contract is terminated as provided in (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract by the Contractor. The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. XXV RIGHTS IN DATA ner and purposes City of soe ONDS have others soe, use and do, all data delivered u der this sclose in any nagreement for any The purposes whatsoever, and irrevocable Contractor hereby grants to the City of Yakima, a royalee, non-exclusive, di pose of, and to autanze evoers to license to publish, translate, reproduce, deliver, perform, do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not t the Contoriginatedractor in the performance grant ra t such is Contract withosuch ut becoming liable to pay compensatcense shall be only to the extent ion to Contractor has the right to g City because of such the timet. eof delivery Contractor shall exert all of data furnished under bthis agreements of the City of Yakima ONDS, at portions of such data from rkinvasionsoo the right opiny tained therein and of theperformance of this l agreement and not licensed dunder work not composed or producedpromptly and in written this clause. The Contractor shall report frinhe City ement�ecei ed byf Yakima the Contractor with respect to detail, each notice or claim of copyright9restrictive markings all data delivered under this agreement. The Contractor shall not affix any upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVI RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, Revised 06-24-02 11 the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, (Exhibit B), 4. City of Yakima Resolution No 2002-72 (Exhibit C), and 5. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVII GOVERNING LAW This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. XXVIII VENUE The venue for any action to enforce or interpret this Contract shall lie in the Superior Court of Washington for Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Program income, if any, shall be retained by the contractor. Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. Program income is to be used as specified in 24 § CFR 570.503(b)(3) and 24 § CFR 570.504(c). 12 Revised 06-24-02 EXHIBIT "B" Proposal and operating budget including sources and uses statement, work plan. 13 Revised 06-24-02 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES Organization: Circle of Success Fiscal Agent: Enterprise for Progress in the Community (EPIC) Project: Yakima Success By6®Learning Basket ® Program Project Abstract Success By 6® was launched in 1998 in Yakima County as part of United Way of Yakima County to address the learning needs of preschool children. Since then it has continued to grow in capacity and scope and is today a partner organization of the Circle of Success (COS). The COS program was developed in Yakima County a year ago and recently received its notice of incorporation as a nonprofit organization. COS is an imaginative and practical higher education model that integrates the resources of the private, state and federal funds; early childhood education programs and; educational institutions of higher learning. The program promotes and enhances the efforts of Success By 6® and its mission of providing superior early childhood development opportunities for all children. Success By 6® (SB6) proposes to implement a Learning Basket® program with 100 families of children ages 0-3 who are participating SB6/Circle of Success (COS) sponsored parenting groups at Casa Hogar in the Southeast Community. The Learning Basket® program will provide parents and caregivers of children, age's birth through three years, old with a simple, practical way to foster learning through play. Basket materials are designed to enhance literacy in the parents' native language while teaching essential information about child development and early learning. The Learning Basket® integrates research based materials and methods that are user friendly and easily understood by parents. Materials can also be drawn or made from resources readily available in the household making the program cost effective for all parents. There are three primary service components to this proposal. Parent Clubs are used to promote group conversations and the use literacy development manuals to share a variety of experiences, express their ideas and discern how they can improve their parenting skills. (These same materials and strategy have also been proven to increase parent literacy.) Home visitations will be provided by trained COS members and serve to reinforce the Parent Club activities. Training and coordination of project activities will be provided by a skilled lead coordinator. The requested $39,425 and matching funds of $17,439 will be used for startup and initial implementation costs for the Learning Basket® program. The first year will serve as Phase I for the purpose of fully evaluating the impact the program has on participating families. If positive, the Learning Basket® program will become an integral part of the Success by 6® and Circle of Success programs with expansion into the other SB6® service areas. The Success By 6® and Circle of Success programs will provide in kind to the grant, primarily through personnel costs and/or the costs associated with the COS participants who will be doing some of the Basket training. We may also contribute some funds toward the cost of the parent groups, an expense that will be incurred regardless of whether this proposal is or is not funded. Success By 6® Learning Basket® Proposal 1 Assessment of Need/Problem Statement Few residents in the City of Yakima are unaware that poverty is widespread and incomes at the per capita, median household and average annual salaries/wages levels average 30% or more below comparable state averages, (United Way of Yakima County, 2002). The 2000 Washington Kids Count Yakima County Profile of Child and Family Well Being found that in 1998 nearly 53% of children in the Yakima County area resided in families with income that is inadequate to meet basic needs without some form of supplementary support. In fact, of all births in the city, approximately 40% are Medicaid eligible, a statistic that corroborates the following information. •Economic Indicators for Yakima Conn 1KIV 1V 1. Economic Indicators Average for Yakima State Ave. v Data Source Median household income, 1999 $32934 $48,020 United Way, 02 Free and reduced lunch (school) 57% 31% Yakima SD Adj. Percent unemployment 11.8% 4.7% Yak.Co.GIS '99 All economic assistance (DSHS) 41.03% 22.4% WA ST DSHS '00 TANF 9% 5% United Way, 02 Adult educational attainment is also significantly lower than national averages. According to the US. Department of Commerce, 1998, County and City Data Book, slightly more than half (54%) of the adults, 25 and older, have more than a high school diploma. This as compared to 85.4% at the national level. It is also estimated that only seven -percent (7%) of people of Hispanic descent residing in the county, including the City of Yakima have a Bachelor's Degree as compared to 31.1% at the national level. A local needs assessment found that nearly 75% of the adult Hispanic population were either totally or functionally illiterate in both English and in their own native language. (WSMC, 1996) Given the definitive research based correlation between economic status, educational attainment, and parental educational achievement, it is not surprising that students in the Yakima School Districts achieved below the state averages in mathematics, reading and writing. Nearly 50% of the students in all the schools score in the bottom quartile in math and 60% in the bottom quartile in English as measured by the state required Washington Assessment for Student Learning (WASL) and Iowa Test of Basic Skills (ITBS). (Washington State Office of the Superintendent of Public Instruction, 2000). In 1996 the groundbreaking research study by Betty Hart and Todd Risley (Meaningful Differences) demonstrated that families in poverty tend to use less language with children and the language they do use tends to be directive rather than interactive. These families are also less likely to be readers or to encourage interest in literacy by having books available or providing models for reading. Particularly at risk are children from low-income families whose dominant language spoken in the home, is other than English. President Bush, in speaking about his "No Child Left Behind Initiative," reinforces the concepts that success in school is a primary determiner of a person's ability to become a successful contributing member of society. He further remarks that success in school greatly depends on the foundation a child receives in the home prior to entry into Kindergarten. Mr. Bush's remarks on early childhood learning are in keeping with research that demonstrates that 90% of children's brain development occurs by age two. Success By 6® Learning Basket Proposal 2 Recent studies on brain growth and development support prior findings that during the preschool years, certain elements increase children's capacity to enter school ready to learn. These elements include consistent care giving, a language rich environment and constructive play activities to nurture growth in essentials skills needed for future success and parents who with adequate support, have the capacity to serve as the child's first and primary teacher during these years. Given the research findings, statistical data concerning poverty and academic achievement and the growing need for two earner incomes, if we are to increase the child's opportunities for success in later years: There is need to help parents in Yakima maintain quality interaction during available time by providing high quality materials, support and training that includes and promotes rich language experiences, guided learning and parent literacy. Program Goals and Objectives Program Goal: In collaboration with the Yakima School District, Casa Hogar and the Circle of Success, Success By 6® will implement a Learning Basket® program that provides early childhood development training and support to 100 families with pre-school children ages 0 to 3 in the Casa Hogar service area of the City of Yakima. Objective 1: At least 100 families will be recruited, trained and supported in the use of the Learning Basket® program to provide support and early learning experiences for their child(ren). Relates to America's Promise 1: Ongoing relationships with Caring Adults - parents. Objective 2: At least 85% of trained families will implement Learning Basket® activities in the home with the support of a trained home visitor. Relates to America's Promise 2: Safe Places with structured activities during non -school hours. Objective 3: At least 80% of program families will better understand the health needs of their children and be able to access health services/providers as and when needed. Relates to America's Promise 3: Healthy Start and future. Objective 4: At least 80 % of adult participants will attend Parent Clubs, parent training classes and work with home visitors throughout the project year. Relates to America's Promise 4: Marketable Skills through effective education. Objective 5: At least 60% of project participants will indicate value and satisfaction with the Learning Basket® program. Relates to America's Promise 5: Opportunities to give back through Community Service. Methodology Studies have shown that many parents do not have the opportunity, time or literate capacity to read and/or understand complex research documents, or current literature regarding brain growth development. Strategies that incorporate or are based on this research provide opportunities for child/parent development that can improve the child's chances in school. Finding appropriate consistent materials to help brain growth development and promote literacy are difficult to fmd or design. The Learning Basket® has been selected for this project based on emerging interest by early childhood service providers in early learning strategies that are readily available, cost effective and provide consistent sequential learning support for children and parents during the pre-school years. Basket materials are designed to enhance Success By 6® Learning Basket® Proposal 3 literacy in the parents' native language while teaching essential information about child development and early learning. The Learning Basket® integrates research based materials and methods that are user friendly and easily understood by parents. Materials can also be drawn or made from resources readily available in the household making the program cost effective for all parents. There are three primary components to this proposed project that will maximize opportunities for parents to integrate the Learning Basket concepts into their daily interaction with their child(ren). 1. Parent Clubs (modeled on the SB 6® PEPS groups) will meet monthly. Meetings will include group conversations. Parents will use literacy development manuals to share a variety of experiences, express their ideas and discern how they can improve their parenting skills. Parents attending meetings are encouraged to use groups to enhance social skills and confidence and to develop and demonstrate leadership. These skills encompass the same skills needed by parents to effectively interact with the broader social system. To that end, the Learning Basket® may facilitate the parents ability to access needed services or become more active participants in their child's learning environment, neighborhood and general community. 2. Home visitation provided by trained Circle of Success (COS) program members will provide ongoing home based assistance, training and Learning Basket® follow up to participating families. Referrals to partner providers for health care, family crisis, basic needs (food, clothing, shelter) or family education ! literacy opportunities will be part of the home visitation process. A significant bonus for many predominantly Spanish speaking families, will be a single point of contact built on a trust relationship that can help these families negotiate the complexities of their newly chosen social environment. 3. Oversight and coordination of the Learning Basket program will be the responsibility of the contracted Project Coordinator. Kim Pualani has been selected to fill this position based on her experience in working with area agencies, the Yakima School District, City of Yakima and America's Promise. She will be fully trained in the Learning Basket® strategy and work collaboratively with the Yakima County SB6® Executive Director and Circle of Success staff. Evaluation Plan The Learning Basket® program will be evaluated in two ways. 1. Program Implementation — Is the program being implemented in a timely manner consistent with what was proposed? A written timeline, consisting of specific activities to be implemented and when they will be implemented, will be developed for the program and for the objectives above. Both quantitative and qualitative information about the implementation process will be collected and reported on a monthly basis. Objectives will be evaluated by comparing the proposed timelines and the planned activities for each objective with actual accomplishments. This information will assist the staff in implementing the program and provide information about the program's progress to all stakeholders. 2. Program and Client Outcomes — What results were accomplished? The Success By 6® program maintains an extensive set of relational databases to provide program management and client outcomes information. With the exception of Objective 5, all information to evaluate the Learning Basket® program will become available through the use of existing data collection methods. All families who are involved in Learning Basket® activities will be designated as such in the databases so that data necessary to evaluate their participation can be separated from Success By 6® Learning Basket® Proposal 4 families who do not participate in the program. In addition to the use of some existing data such as the "Community Life Skills" survey and the "Ages and Stages" child development instrument, a "customer satisfaction" survey will be developed or adapted to collect data relating to Objective 5. At any given time, but at least quarterly, information relating to the objectives (i.e., enrollment, attendance, active implementation of activities by families, and changes in knowledge and interest) will be developed, analyzed, and reported. Both individual (coded for confidentiality purposes) and group data will be reported. Additionally, Learning Basket® program participants will be compared with similar Success By 6® non -participants, who will serve as a control group, to determine if there are any significant differences between the two groups. This type of evaluation can be very powerful and is only possible because of the large number of Success By 6® families and our unique data collection process. Client Satisfaction surveys are being developed to determine how clients view various services in terms of content, methodology, cultural and language appropriateness, and delivery systems. The surveys are intended to provide information that will, over time, increase the Program's effectiveness. Community Involvement 1. Citizen involvement in program development: SB6® is a community-based program that directly involves the parents of preschool children. The growth of the program, its adaptation and development of early learning materials and the expanded network of home visitations are a direct result of parent requests and input. The Learning Basket® is in response to parental input that has consistently indicated a need for a cost effective program that is both culturally sensitive and can draw on materials from the child's home environment. 2. Citizen involvement in program implementation: The Learning Basket is intended for use with Yakima families with children ages 0-3. These parents (citizens) constitute the core participants involved in the implementation and use of the proposed program. 3. Citizen involvement in program evaluation: As the primary consumers of the SB6® Learning Basket® project, the evaluation is significantly dependent on feedback from the Parent Club participants. Feedback from parents through the club meetings and /or home visits will be collected on an ongoing basis. This input will be used to modify or adapt program elements to maximize positive learning experiences for all participants and achieve the stated goal and objectives previously outlined in this proposal. 4. Collaboration with other community organizations: Success By 6® is the result of extensive community collaboration. For the purposes of this project the major partners are Circle of Success, Casa Hogar, and the Yakima School District. We also will work with the local youth and adult service clubs (e.g. Boy Scouts, Camp Fire USA, Kiwanis, Lions Club) to make the basic baskets for use by participating families. Budget Narrative (Note: the required budget matrix is page 7 of this proposal.) The requested funds totaling $39,425 will be used for program startup costs to include training, contractual oversight, evaluation and limited material expenses. These funds will also help Success By 6® build the needed capacity to sustain and expand the program in the second and subsequent years of operation. Contractual oversight was chosen as the best way to enhance Success By 6® Learning Basket® Proposal 5 the flexibility needed during this first phase of implementation. We expect that this will become a regular staff position after the startup period. e Travel (includes training costs): 3 day training for Coordinator Kim Pualani and Monica Lopez, Home Visitor Coordinator for Circle of Success: $1200 registration, $600 hotel, $300 mileage reimbursement to training sessions and $300 meals: $2,400 ® Supplies: 1 Sample Learning Basket @ $200 to use during training and sample model: $200 Learning Basket® Books @ $15 x 100 families: $1500 Snacks for parent meetings: $325 • Contractual services: Learning Basket® Prograrn Coordinator, $30,000. To be trained and act as a trainer, coordinate activities, recruit parent participation and oversee the project at the direction of the Success By 6® Executive Director. Program Evaluation, $5,000. Nick LeCuyer of Resources Northwest will serve as the project evaluator. He serves as the Success By 6® evaluator and has helped to plan, implement and evaluate activities for the program. The Success By 6® programs will provide costs, as listed in the budget matrix, and/or the doing some of the Learning Basket® training. to cover the costs of home visitation activities. cost of hosting the Parent Clubs. Leveraging/Partnerships-to include future and other necessary funding Mr. Nick Temple has an endowment fund, named the Yakima Children's Fund, through the Foundation for Early Learning, created by Washington State First Lady Mona Lee Locke and Microsoft philanthropist Melinda French Gates in 2000. Mr. Temple and his wife, Patricia, personally contributed $1 million dollars to this fund and have received commitments an additional $1.5 million. Their goal is to grow this endowment fund to such a size that the earnings from this endowment will support the core financial requirements for Success By 6®. Interest earnings from the endowment are intended to provide matching dollars for Success By 6® and other family learning initiatives, such as the Circle of Success program that recently received funding from the Bill and Melinda Gates Foundation. Mr. Temple, SB6® and its collaborating partners, have proven records of success in enhancing and sustaining programs to families in Yakima. EPIC, Catholic Family, Memorial Hospital are just three examples of partners that have demonstrated capacity to assist in sustainability efforts of the SB6® program in addition to the Yakima Children's Fund endowment. SB6® also plans to use the assistance and expertise of local resource development persons to help achieve project sustainability. in-kind to the grant, primarily through personnel costs associated with the participants who will be Circle of Success will provide the in kind match We may also contribute some funds toward the Success By 6® Learning Basket® Proposal 6 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: Success By 6® FISCAL AGENT: Enterprise for Progress in the Community (EPIC) PROJECT: Learning Basket® Program Expense Categories Personnel Fringe Benefits @ 23% Travel Equipment Supplies Contractual Other (Specify) 1. Facilities Casa Hogar Total CDBG Funds State, Federal or Applicant Share Total Private Funds (Cash/In-Kind $2,400 -0- $2,025 $35,000 $39,425 Success By 6® Learning Basket® Proposal -0- 0 $11,475 $2,639 $1,300 Home Visitor mileage costs for 12 months. -0- $1425 Meeting and Basket supplies $600 $17,439 $11,475 $2,639 $3,700 -0- $3,450 $35,000 $600 $56,864 7 RESOLUTION NO: -R-2002- 7 2 A RESOLUTION authorizing and approving a total of $84,000 in grant requests to be funded from federal Community Development Block Grant funds for community service projects in Yakima, Washington, and authorizing and directing the City Manager to execute all necessary grant documents, including a grant agreement, between the City of Yakima and each of the approved community service agencies/entities. WHEREAS, the City of Yakima is a recipient of 2002 federal Community Service Block Grant (CDBG) funds which may be used, among other things, for qualifying community service projects; and WHEREAS, various non-profit agencies and entities have requested project funding from the CDBG program; and WHEREAS, after review and evaluation of these project funding requests, the Neighborhood Development Council Sub -Committee recommends that the City Council approve and authorize $84,000 in CDBG funding for the following list of projects: $11,112.00 to Best SELF for a Summer Youth Education Project $39,425.00 to Success by 6 for a Basket Materials Project $5,000.00 to United Way for a Bilingual Tapestry Staff Project $8,463.00 to the Yakima Schools Foundation for a Schooling Project $20,000.00 to YWCA for a Domestic Violence Project WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize $84,000 in CDBG funding for the recommended projects, and to authorize execution of all necessary grant documents with the community service agencies/entities, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. Grants totaling $84,000 in CDBG funds are hereby authorized and approved for the following community service projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project Each of these grants is subject to and conditioned upon execution of a f l grant agreement between the City of Yakima and each community service agency/entity. 2. The City Manager is hereby authorized and directed to execute all necessary grant documents, including grant agreements, between the City of Yakima and each agency/entity. The final form of these documents shall be subject to review and approval by the City Attorney. ADOPTED BY THE CITY COUNCIL, this 18th day of June, 2002. v/ MARY r Li Mary Place, Mayor A Y FEST: al d KAREN So ROBERTS, CMC City Clerk CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: YWCA of Yakima (hereinafter "Contractor") 2. Address: 15 North Naches Avenue Yakima, WA 98901 3. Phone. (509) 248-7796 4. Contact Person. Melinda S. Barrett, Executive Director 5 Title of Service or Program being Funded Multi -Organizational Domestic Violence Intervention Team 6 Amount of Contract Award. $20,000.00 (CDBG) 7. The term of this ontract shall commence upon execution hereof and shall terminate at midnight 0 / i , unless sooner terminated by either party in accordance with Section XXII of incorporated Exhibit "A" 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following. 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference 9 Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties IN WITNESS THEREOF the parties have executed this Contract as of the day and year indicated below. / Willidm Cook, ED Director R.A. anager iy/lAiZt Contractor Title. ATT ST City Clerk mliUG ate3 2 Dete CITY CONTRACT NO: RESOLUTION NO: EL:.4-7222 EXHIBIT "A" TERMS AND CONDITIONS DESIGNATION The City of Yakima, as recipient of a housing and community development grant from the U.S. Department of Housing and Urban Development, hereby designates Contractor to undertake, and the Contractor hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 § CFR Part 58 B AMOUNT OF GRANT The City hereby sub -grants to the Contractor $ 20,000.00 for said project. III GENERAL BUDGET PROVISIONS The Contractor agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the Contractor or obligation of the Contractor currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions: 1 Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and 2 Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under OMB Circular A — 87 "eligible costs" and come within the Project Budget. 3. The contractor agrees to comply with 24 § CFR 610, Uniform Administrator Requirements and Cost Principles. Contractors are to comply with policies, guidelines, and requirements of 24 § CFR part 85 and OMB Circular A-87, A- 110, A-122, A-133 (implemented at 24 § CFR part 45), and A-128 (implemented at 24 § CFR Part 44), as applicable. The applicable section of 24 CFR Parts 84 and 85 are set forth at 24 § CFR 570.502. B. No payment shall be made for any service rendered by the Contractor except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. C. 1. The Contractor shall submit to the City of Yakima ONDS a written request for 2 Revised 06-24-02 approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (10%) or more in an approved budget subject category. Written budget revision approval must be received by the Contractor prior to the Contractor incurring any expenditures against the revised budget sub -object categories. 2. When the revision of the Contractor budget does not exceed ten percent (10%) of an approved budget sub -object category, the Contractor must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. The Contractor shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The Contractor agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future Contracts. Assets purchased with CDBG funds shall continue to be used in accordance with its original purpose as provided in 24 CFR § 570.503 (b)(8). VIII COMPLIANCE WITH LAWS A. GENERAL The Contractor, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations including the uniform administrative requirements listed in 24 CFR § 570.502, and in 24 § CFR 570, subpart K., and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this Contract: 1. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning (570.608) Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 § CFR Part 35, where, residential structures are involved. The Contractor shall provide Revised 06-24-02 whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under the regulations including but not limited to 24 CFR § 570.608. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70 92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a — 276a — 5, and RCW Chapter 3 —12 (Prevailing Wage Rates). 9. 24 CFR part 84, 85 and OMB Circular A-87, A-110, A-122, A-128, and A-133 as specified in 24 CFR § 570.502 ion licies Act 10. The Uniform of 1970, as amended, and regulations contained in 24 CFR Assistance and Real Property 'tParts o42 and § 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, and Contractor shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Contractor, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR § 146). 13. Fair Housing Act (24 CFR § 100, CFR 107 and 24 § CFR 1). 14. Housing Quality Standards (24 CFR § 882.109). 15. WBE/MBE (24 CFR § 85.36 (e) 16. ENVIRONMENTAL REVIEW Revised 06-24-02 A. NEPA As specified in 24 CFR 570.503(b)(5)(i) and (ii), the City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the Contractor to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contractor retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the Contractor under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. The Contractor agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to. employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. The Contractor specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR § 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The Contractor agrees to affirmatively market units made available through this contract (24 CFR § 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. 5 Revised 06-24-02 B. The Contractor shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each Contractor or Subcontractor. The Contractor shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The Contractor agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. Contractor agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by Contractor with this Contractor agreement, with the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. Contractor agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, Contractor shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. Contractor records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C The Contractor shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. Revised 06-24-02 XIV ASSIGNMENT AND/OR SUBCONTRACTING The Contractor shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written approval from the City. All terms and conditions of this Contract shall apply to any approved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. In order to comply with 24 CFR 570.503(b)(2), the Contractor agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. The Contractor further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. The Contractor shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The Contractor agrees that the City of Yakima, the U.S. Department of Housing and urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B. The ContractorContractt shall be used for the sole benefit of this p ogram. ons or payments madfor services furnished under this XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub-grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of Yakima and d/orcafederal ee er lmovern nct. The Contractor shall be responsible for all such property, 9 and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number her of identification CDBG fundsnuseden the pu clhaseaof and cost; source of the property; percentage property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. 3. A control system shall be in effect to insure adequate safeguards to preventlol b , damage, or theft to the property. Any loss, damage, or theft of the property investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If the Contractor elects to capitalize and depreciate such nonexpendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with the Contractor. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Nonexpendable personal property purchased by the Contractor under the terms of this Revised 06-24-02 Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any nonexpendable personal property furnished to, or purchased by, the Contractor, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. 8. As a condition prerequisite to reimbursement for the purchase of nonexpendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, the Contractor agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in accordance with the "Uniform Commercial Code -Secured Transactions" as codified in Article 9 of RCW Chapter 62A. 9. The Contractor shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered thereunto) which results from negligence, willful misconduct, or lack of good faith on the part of the Contractor to maintain and administer in accordance with sound management practices that property, to ensure that the property will be returned to the City of Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship will be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with the Contractor. No agent, employee, or representatives of the Contractor shall be deemed to be an employee, agent, servant or representative of the City of Yakima for any purpose, and the employees of the Contractor are not entitled to any of the benefits the City of Yakima provides for City Employees. The Contraemployeer s, will Sbe ly and entirely ubcontractors, orotthensible for its rw se during the performance of this Contract. agents,s and for the acts of its employee , XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, uc ions, and and al assessments, including but not limited to, sales tax, federal income tax, FICA, socurity tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Contract. In the event the City is assessed a tax or assessment as a result of this Contract, Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT The Contractor agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Contract, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One oMillion unt of Dollars ($1,000,000.00) that clearly states who the provider is, the coverage, the policy number, and when the policy and provisions provided are in effect (any statot'ntothe effect of his certificate is ued as a matter of shall be deleted). informationonly and confersnoright upon the certif cate holder" Revised 06-24-02 Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. B. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE On or before the date this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. XXI INDEMNIFICATION AND HOLD HARMLESS All services to rendered or performed under this Contract will be performed or rendered entirely to the Contractor's own risk and the Contractor expressly agrees to defend, indemnify and hold harmless the City of Yakima and all of its officers, agents, employees and elected officials from any and all liability, loss, fines, penalties or damage, inducing reasonable cost of defense, they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or connected wth the seragainst are in anynyway cces to be preformed byte Contractor under this Contract. XXII CONTRACT, TERMINATION AND CLOSE OUT if the Contractor fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein In accordance with 24 CFR § 85.43 and 44. A. TERMINATION FOR CAUSE If the Contractor fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. The Contractor has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; Revised 06-24-02 3. The Contractor has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this Contract in whole or in part, and thereupon shall notify the Contractor of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to the Contractor. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL, REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this Contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, nonwithstanding any other termination provision of this Contract. If the level of funding so reduced or limited is so great that the City of Yakima ONDS deems that the continuation of the program covered by this Contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this Contract in whole nonwithstanding any other termination provisions of this Contract. Termination under this Section shall be effective upon receipt of written notice by the Contractor or its representative. The City of Yakima ONDS agrees to promptly notify the Contractor of any proposed reduction in funding by Federal or other officials. The Contractor agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in affected d'ng area so that proposed eduction became effectxpenditures do �et exceed the funding level which This Contract may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by the Contractor, the City of Yakima shall make or arrange for payment to the Contractor of allowable reimbursable costs not covered by previous payments. 2. The Contractor shall submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to the Contractor after fully considering the recommendation on disallowed costs resulting from the final audit. 10 Revised 06-24-02 XXIII COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, to deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXIV CONFLICT OF INTEREST The City may, by written notice to the Contractor: q. In accordance with 24 CFR § 570.611, no member, officer, or employee of the City of Yakima, or the contractor, or assignees or agents, no member of the governing body of the City of Yakima, and no other public official of the City of Yakima or such other localities who exercise any functions or responsibilities with respect to the program have rect, in nng hisct tenure or for one Subcontract, orar t the prtoceedser, llthe eof,ny interest, for work to be perfoor rmed in any contract o connection with a City of Yakima CDBG funded program B. Terminate this Contract if it is found, after due notice and hearing, by the City that gratuities in the form of entertainment, gifts, or otherwise offered or given by the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to this contract. C. In the event this Contract is terminated as provided in (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract by the Contractor. The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. XXV RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The Contractor hereby grants to the City of Yakima, a royalty -free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of,at with authorize a others data not to do so, all data now or hereinafter covered by copyright: Provided, originated in the performance of this Contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the invasions iof s of a ONDS, atthe r vac time ontai eddelivery therein and of all portions of such data opied from invasions of the right of p y work not composed or produced in the performance of this agreement and not liccend sed inu ritte r this clause. The Contractor shall report to the City of Yakima ONDS, promptly detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered a under thsuch markings are affixed,eement. The thector City of Yakima ONDS shallnot affix any ctive havenarkings the right upon any data, and if 9 at any time to modify, remove, obliterate, or ignore such markings. XXVI RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, Revised 06-24-02 11 the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, (Exhibit B), 4. City of Yakima Resolution No. 2002-72 (Exhibit C), and 5. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVII GOVERNING LAW This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance XXVIII VENUE The venue for any action to enforce or interpret this Contract shall lie in the Superior Court of Washington for Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Program income, if any, shall be retained by the contractor. Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. Program income is to be used as specified in 24 § CFR 570.503(b)(3) and 24 § CFR 570.504(c). 12 Revised 06-24-02 EXHIBIT "B" Proposal and operating budget including sources and uses statement, work plan. 13 Revised 06-24-02 Office of Neighborhood Development Services 2002 Community Services Request for Proposals Application Form A.) PROPOSAL SUMMARY/PROJECT ABSTRACT The YWCA of Yakima has a long-standing history of service to the people of the Yakima Valley. Since 1909, the YWCA has offered programs and services that empower women to take control of their lives. All programs are tailor-made to meet the unique needs of the women in our community. Most serve to empower women in order to rebuild their lives while facing extreme circumstances. None more so than our Family Crisis Program. Women escaping from domestic violence can access our Family Crisis program for emergency shelter, counseling, legal and medical advocacy, and intervention. The YWCA is not alone in its efforts to eliminate family violence. Numerous other agencies, such as the police departments, prosecutor's office, Sexual Assault Victim Advocacy and DSHS/CPS, also have an interest in this issue. However, each operates independently which forces victims to seek out numerous separate services. Often, the victim simply falls through the cracks. We are seeking $20,000 in seed money to establish the Multi -Organizational Domestic Violence Intervention Team, a project patterned after two national -recognized collaborative community efforts; DVERT, out of Colorado Springs, and the Spokane Regional Domestic Violence Victim Advocacy and Prosecution Unit. The project brings together professionals from partnering agencies that will tackle the issue of family violence head on. Teams will include law enforcement, victim's advocates, legal advocates, the prosecutor's office, probation officers, and perpetrator treatment programs. The primary goals of the program are to ensure the victim's safety and that of her children, intervene earlier m the cycle of violence and to hold perpetrators accountable for their actions. Popular expectations for victims to simply "leave" their violent partners place too much blame on the victim for her role in the abuse. Victims of family violence are extremely fragile. We know that victims face insurmountable obstacles when attempting to leave, not the least of which are fear and the inability to identify and access services. The program will serve to overcome these obstacles by surrounding the victim with support. Teams of case workers will walk her through the numerous systems and services, providing the necessary information to help her get out of her situation while keeping herself and her children safe. While victims receive the support and services they need to rebuild their lives, their attackers will be held accountable for their actions. With the prosecutors office, perpetrator treatment program and probation on the team, those who deal with enforcing protection orders and judgments against the abuser will know immediately when he is noncompliant with the terms of the judgment. They can then file the necessary charges to keep the perpetrator away from the victim. The YWCA and other local agencies are already beginning to build relationships that will lead to the partnerships involved in this program. The first nine months of the program will involve solidifying partnerships, establishing an advisory board, establishing program direction and benchmarks, creating response teams, and training. We anticipate mobilizing response teams and reviewing cases by April 2002. Laying this groundwork is essential to our plans to seek long-term funding from federal sources in order to keep the program in operation for years to come. Subsequent years will see an increase in the number of partners and scope of the program. Our budget to get this program up and running is $32,800 for the first year.. B.) ASSESSMENT OF NEED/PROBLEM STATEMENT On January 1, the body of a woman beaten to death by her estranged husband was found in her apartment in Yakima. One month later, a young mother was stabbed to death while her small children slept in the other room. A few weeks after this incident, another young mother was beaten to death by her boyfriend. In April, a woman was airlifted to a Seattle hospital for emergency reconstructive surgery after being severely beaten by her boyfriend. These are only the cases that found their way onto the pages of the Yakima Herald -Republic within the first four months of 2002. The YWCA's Family Crisis Program sees women and children every day whose stories have not made headlines, but whose pains and injuries are, nonetheless, destructive. Cases of injury and deaths due to domestic violence are far too frequent. The rate of reported incidents increases an average of 10% per year. In 1997, the YWCA received 2,097 referrals from local law enforcement. That number rose to 2,501 in 2001. In the City of Yakima alone, 936 calls involved actual physical assaults—of which 28 involved a gun, knife or other dangerous weapon (as reported by the Yakima Police Department). Already in the first three months of this year, local law enforcement has referred 622 women to the YWCA for domestic violence services. These are only the number of incidents reported to police. Sadly, for each reported assault, there are 9 assaults that are never reported (based on national estimates set by the Federal Bureau of Investigation). Simply leaving the abusive situation is not a viable answer for many victims. Victims are often isolated physically, socially, and/or fmancially. It takes an average of 8 to 10 attempts before most victims will leave their abuser. In the meantime, the violence escalates. Relationships that began with the occasional slap or kick slowly graduate to severe beatings and threats with weapons. Most victims report feeling responsible for the abuse or being afraid of their abuser's reaction if they leave. Their fears are statistically founded. A woman who leaves her abuser is 75% more likely to be killed by his hand (as reported by the National Coalition Against Domestic Violence). A domestic violence victim needs a great deal of support in order to insure her safety and that of her children. Here in the Yakima Valley, there are governmental and community-based organizations that provide that support while working toward the elimination of family violence using their own specialized fields—The YWCA Family Crisis Program, Yakima Police Department, Yakima Prosecutor's Office, and the Department of Social and Human Services/Child Protective Services (DSHS/CPS) just to name a few. Each agency operates independently, using its own unique forms, asking questions specific to its specialization, and providing services specific to its field of expertise. This singular mode of operation leaves the responsibility of finding appropriate services squarely on the shoulders of the victim—a person who is often socially and/or physically isolated. Many victims simply fall through the cracks because they are either unable to navigate the often complex systems available to them or because their true situation is never accurately identified. This lack of support, combined with the overwhelming control many abusers have over their victims, often leads to the victim returning to her violent partner. C.) PROGRAM GOALS AND OBJECTIVES Provide for the safety of domestic violence victims and their children. Intervene in the escalating cycle of violence. Hold perpetrators accountable for their actions. Detect and respond to system deficiencies. Objectives 1. To develop an integrated, sustainable partnership of legal and human services for victims of family violence by October 2002. 2. Establish a multi -organizational response plan to address community -wide issues of family violence by December 2002. 3. Activate the response team and begin providing service and support to family violence victims in upper Yakima County by April 2003. 4. Identify and analyze components of current responses to family violence and make recommendations to appropriate parties for change. D.) Methodology The Multi -Organizational Domestic Violence Intervention Team is designed to address the needs of the most severe cases of domestic violence—those that exhibit signs of escalating violence and/or those involving children in the home. Cases are referred to the program by partnering agencies and the intervention teams responds by arranging a consultation with the victim. The referring program provides the victim with information about the Intervention Team and the victim schedules a time for the team to respond. The team is comprised of professionals from each agency; i.e. a police officer, victim's advocate, sexual assault counselors, DSHS/CPS social worker, etc. They interview the victim and her children (if applicable), collect information, assess the situation then present their findings to an advisory board. The advisory board reviews the reports from the intervention team to assess whether the case warrants admittance into the program. Admittance is based on the availability of resources, the severity of the abuse, the presence of children in the home, the potential for escalating violence, and the victims desire to escape from the cycle. For victims admitted to the program, the support is tremendous. She is educated on the impact domestic violence has on herself and her children and encouraged to take advantage of the services available to her. A team of advocates, legal representatives, law enforcement, social service caseworkers, and counselors walk the victim and her children through each process of each service she elects to utilize. The victim works with the same person from each agency at all times. This constant contact and support offered to the victim throughout her involvement in the program is essential to the victim's chances for long-term safety. The response team continues to present reports on the victim's progress and the activities of the household. The advisory committee monitors the client's progress and provides advice to the response team. The inclusion of law enforcement, prosecutors, perpetrator treatment counselors, and probation officers on the teams helps insure the victim's safety by keeping tabs on the activities of the perpetrator. If a member of the team reports an activity that places the abuser in noncompliance with a court order, steps will immediately be taken to address the issue. For example, if a victim has a no contact order and the perpetrator has moved back into the house, he will be removed and arrested. Key to the program's success is the structuring of the two separate, but equally important, teams. The first team is the response team, who make the initial contact, is comprised of professionals representing each agency that offers services that may be of help to the victim. All members of the team are trained to identify signs of abuse. The entire team responds at the same time, assuring that the victim will only have to tell her story once. The team conducts their interviews as a group, giving the victim encouragement and support while assuring that all agencies get the entire picture of the activities of the household. The second team, the advisory board, is also comprised of professionals representing each agency involved in the partnership. Their job is to direct the program, establish benchmarks and to review the findings of the response team in order to establish entry into the program, and advise the response team on individual cases. Our first course of action to establish this program has already begun. We are currently in contact with the initial agencies to partner in this project. (Attached are memorandums of understanding illustrating the support of some of the partnering agencies.) At first, we will bring together those agencies with direct contact with issues of family violence. These include local law enforcement, the prosecutor's office, probation, DSHS/CPS, the YWCA Family Crisis Program, and Sexual Assault Victim Advocacy of Central Washington Comprehensive Mental Health. Each of these agencies come in direct contact with issues of family violence and can support one another in their efforts to protect the victims. We will continue to build the consortium of partners over the years, slowly bringing in other agencies whose involvement with family violence may be somewhat indirect; groups such as the medical community and schools. Once we complete initial partnership agreements, we will begin to form the advisory board. The group will spend the first three months establishing the program's overall direction, solidifying benchmarks, and creating policy and procedures. A contracted program coordinator will help facilitate the process, create the intake packets and create case management systems. Once all the advisory and administrative aspects of the program are in place, we will begin assembling our response team. Their training will be completed by the beginning of February 2003. By March 2003, the program will begin to take referrals and the collaborative response team will be mobilized. E.) Evaluation We will consider the first year of the program successful if we meet the following criteria. ❖ Five (5) separate agencies create formal agreements to support and direct the Multi - Organizational Domestic Violence Intervention Team Program. • An advisory team comprised of one representative from each partnering agency is established. ❖ The advisory team creates a complete victim evaluation packet to include intake forms, a comprehensive list of services, and individual agency forms for each possible service. ❖ A response team comprised of one representative from each partnering agency is established. ❖ The Multi -Organizational Domestic Violence Intervention Team Program will receive and respond to 20-30 referrals from partnering agencies for possible intervention. ❖ The advisory board will accept 15 cases into the program for intensive services. ❖ Multi -Organizational Domestic Violence Intervention Team Program adds at least five (5) additional agencies to the partnership by June 2003. F.) COMMUNITY INVOLVMENT In order for the Multi -Organizational Domestic Violence Intervention Team to succeed, there must be collaborations between local governmental and community agencies. The entire advisory board, which will direct the program's guidelines and benchmarks, will be comprised of administrative representatives from each partnering agency. Secondly, the response teams will be comprised of caseworkers from each agency. The advisory board and program coordinator will conduct evaluation of the program's success based on the accomplishment of the objectives and program participant responses. In the early stages of the program, individual citizen involvement will not be sought. G.) BUDGET Please see the attached budget sheets H.) LEVERAGING AND PARTNERSHIPS Once the Multi -Organizational Domestic Violence Intervention Team Program is up and running, we will seek federal funding to continue and expand its operation. I.) REQUIRED ADMINISTRATIVE INFORMATION Please see the attached information. Budget Narrative A: Persomiel: During this first year, we will contract with an independent agent rather than hire a full-time employee. Therefore, we are not budgeting for this expense. B: Fringe Benefits: During this first year, we will contract with an independent agent rather than hire a full-time employee. Therefore, we are not budgeting for this expense. C: Travel: The scope of the project involves only those agencies located in Yakima County. Therefore, we are not budgeting for this expense. D: Equipment: Included in this category are the computer equipment, office furnishings, fax machine, and copy machines available for use by the program facilitator and team members. These are provided in kind by the YWCA. We established this figure by estimating the replacement costs of comparable computer equipment and furnishings and an estimated cost for a basic fax and copy machine. E: Supplies: There are a number of supplies already in the YWCA's Administrative Offices that will be used to help establish this program. Additional supplies, which will be covered by the YWCA, are budgeted in the following manner: Printing (Case Management Packages) $1,000 (This amount is based on estimates for 1,000 packets. Estimates were derived from past printing costs from similar projects) Case Management Software $2,500 (This will cover the cost ofpurchasing and installation of software specific to this program) Consumable office supplies $500 (Funds in this category will purchase basic office supplies to include: pens, paper, printer ink, file folders, notebooks, etc.) F. Contractual: We are planning on contracting with an outside agent to work as the program facilitator for the first year. The entire amount budgeted in this category will go toward that person's compensation. G. Other (Training): Funds in this category will be used to train our facilitator to use the case management software and to attend workshops by other agencies with similar programs. The total amount in this category will be covered by the YWCA. H. Facility: The figure for the in-kind contribution by the YWCA was derived based on our rental policy. We will keep an office at the YWCA for the use of the facilitator. In addition, the Advisory Team will meet on a monthly basis at the YWCA using one of our conference spaces. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: YWCA of Yakima PROJECT: Multi -Organizational Domestic Violence Intervention Team Expense Categories CDBG Funds State, Federal or Private Funds Applicant Share (Cash/In-Kind) Total Personnel 0 0 0 0 Fringe Benefits 0 0 0 0 Travel 0 0 0 0 Equipment 0 0 2,000 2,000 Supplies 0 0 5,000 5,000 Contractual 20,000 0 0 20,000 Other (Training) 0 0 1,000 1,000 1. Facility 0 0 4,800 4,800 2. 0 0 0 0 Total 20,000 0 12,800 32,800 RESOLUTION NO. R-2002- 72 A RESOLUTION authorizing and approving a total of $84,000 in grant requests to be funded from federal Community Development Block Grant funds for community service projects in Yakima, Washington, and authorizing and directing the City Manager to execute all necessary grant documents, including a grant agreement, between the City of Yakima and each of the approved community service agencies/entities. WHEREAS, the City of Yakima is a recipient of 2002 federal Community Service Block Grant (CDBG) funds which may be used, among other things, for qualifying community service projects; and WHEREAS, various non-profit agencies and entities have requested project funding from the CDBG program; and WHEREAS, after review and evaluation of these project funding requests, the Neighborhood Development Council Sub -Committee recommends that the City Council approve and authorize $84,000 in CDBG funding for the following list of projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize $84,000 in CDBG funding for the recommended projects, and to authorize execution of all necessary grant documents with the community service agencies/entities, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. Grants totaling $84,000 in CDBG funds are hereby authorized and approved for the following community service projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project • EachEach of these grants is subject to and conditioned upon execution formai grant -- ------ v-'---- -- --'-.;--- -- ---- -----m". e.7•� m�--•�. execution of a av:.:::.:i b• .a� AbieGiAieSfi between the City of Yakima and each community service agency/entity. 2. The City Manager is hereby authorized and directed to execute all necessary grant documents, including grant agreements, between the City of Yakima and each agency/entity. The final form of these documents shall be subject to review and approval by the City Attorney. ADOPTED BY THE CITY COUNCIL this 18th day of June, 2002. 01 E fl'3s/ Mary Place, Mayor ATTEST: TEST: Is/ iCAREV S. ROBERTS, OK City Clerk CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1 Contracting Organization. United Way of Yakima County (hereinafter "Contractor") 2. Address: 116 South 4111 Street Yakima, WA 98901 3 Phone: (509) 248-1557 4. Contact Person: Lance Stephens, Agency President 5 Title of Service or Program being Funded "4 People" Information and Referral 6. Amount of Contract Award: $5,000.00 (CDBG) 7. The term of t ontract shall commence upon execution hereof and shall terminate at midnight 03 , unless sooner terminated by either party in accordance with Section XXII of incor•ora ed Exhibit "A" 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference, and 2) Operating budget including sources and uses statement, work plan and all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.2002-72 , a copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of project described in Exhibit B, Contractor/Subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire Contract between the parties. IN WITNESS, THEREOF the paries have executed this Contract as of the day and year indicated below. Williah Cook, C D Director R.A. Zais, Contractor Title:�Gz T EST. City Clerk RV GTIN‘ ///62 62, Dat 2/52 - Date CITY CONTRACT NO. ._..do: 4, / RESOLUTION NO: EXHIBIT "A" TERMS AND CONDITIONS DESIGNATION The City of Yakima, as recipient of a housing and community development grant from the U.S Department of Housing and Urban Development, hereby designates Contractor to undertake, and the Contractor hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 § CFR Part 58. B. AMOUNT OF GRANT The City hereby sub -grants to the Contractor $ 5,000.00 for said project. III GENERAL BUDGET PROVISIONS The Contractor agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the Contractor or obligation of the Contractor currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions. 1 Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and 2. Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under OMB Circular A — 87 "eligible costs" and come within the Project Budget. 3. The contractor agrees to comply with 24 § CFR 610, Uniform Administrator Requirements and Cost Principles. Contractors are to comply with policies, guidelines, and requirements of 24 § CFR part 85 and OMB Circular A-87, A- 110, A-122, A-133 (implemented at 24 § CFR part 45), and A-128 (implemented at 24 § CFR Part 44), as applicable. The applicable section of 24 CFR Parts 84 and 85 are set forth at 24 § CFR 570.502. B. No payment shall be made for any service rendered by the Contractor except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. C. 1 The Contractor shall submit to the City of Yakima ONDS a written request for 2 Revised 06-24-02 approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (10%) or more in an approved budget subject category. Written budget revision approval must be received by the Contractor prior to the Contractor incurring any expenditures against the revised budget sub -object categories. 2. When the revision of the Contractor budget does not exceed ten percent (10%) of an approved budget sub -object category, the Contractor must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. The Contractor shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The Contractor agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future Contracts. Assets purchased with CDBG funds shall continue to be used in accordance with its original purpose as provided in 24 CFR § 570.503 (b)(8) VIII COMPLIANCE WITH LAWS A. GENERAL The Contractor, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations including the uniform administrative requirements listed in 24 CFR § 570.502, and in 24 § CFR 570, subpart K., and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this Contract: 1. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning (570.608) Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 § CFR Part 35, where, residential structures are involved. The Contractor shall provide Revised 06-24-02 whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under the regulations including but not limited to 24 CFR § 570.608. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a — 276a — 5, and RCW Chapter 3 —12 (Prevailing Wage Rates). 9. 24 CFR part 84, 85 and OMB Circular A-87, A-110, A-122, A-128, and A-133 as specified in 24 CFR § 570.502 Acquis ion licies Act 10. The Uniform Relocation Assistance and Real andd egulations contained in Property4 CFR'tPartso of 1970,as amended,42 and § 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, and Contractor shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Contractor, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR § 146). 13. Fair Housing Act (24 CFR § 100, CFR 107 and 24 § CFR 1). 14. Housing Quality Standards (24 CFR § 882.109). 15. WBE/MBE (24 CFR § 85.36 (e) 16. ENVIRONMENTAL REVIEW Revised 06-24-02 A. NEPA As specified in 24 CFR 570.503(b)(5)(i) and (ii), the City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the Contractor to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contractor retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the Contractor under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. The Contractor agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. The Contractor specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR § 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The Contractor agrees to affirmatively market units made available through this contract (24 CFR § 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. 5 Revised 06-24-02 B. The Contractor shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C. If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each Contractor or Subcontractor. The Contractor shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The Contractor agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. Contractor agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by Contractor with this Contractor agreement, with the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. Contractor agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, Contractor shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. Contractor records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C. The Contractor shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. Revised 06-24-02 XIV ASSIGNMENT AND/OR SUBCONTRACTING The Contractor shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written approval from the City. All terms and conditions of this Contract shall apply to any approved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. In order to comply with 24 CFR 570.503(b)(2), the Contractor agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. The Contractor further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. The Contractor shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The Contractor agrees that the City of Yakima, the U S. Department of Housing and urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B. The ContractorContract shall be used for the sole benefit of this proons or payments gram services furnished under this XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of YakYakima and orcafederal e er lmoi rn nceent. The Contractor shall be responsible for all such property, 9 and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of CDBG funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the esults reconciled e, withcuthe property records at least once every two y verify ent utilization, and continued need for the property. e safeguards to prevent lose, 3. A control or theft to the property. Any loss, rdamage,aor gt theft of the property shall be damage, investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If the Contractor elects to capitalize and depreciate such nonexpendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with the Contractor. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Nonexpendable personal property purchased by the Contractor under the terms of this Revised 06-24-02 Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any nonexpendable personal property furnished to, or purchased by, the Contractor, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. 8. As a condition prerequisite to reimbursement for the purchase of nonexpendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, the Contractor agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in accordance with the "Uniform Commercial Code -Secured Transactions" as codified in Article 9 of RCW Chapter 62A. 9. The Contractor shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered thereunto) which results from negligence, willful misconduct, or lack of good faith on the part of the Contractor to maintain and administer in accordance with sound management practices that property, to ensure that the property will be returned to the City of Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship will be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with the Contractor. No agent, employee, or or representatives of the Contractor shall be deemed to be an employee, agent, representative of the City of Yakima for any purpose, and the employees of the Contractor are not entitled to any of the benefits the City of Yakima provides for City Employees. The Contractor will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, Subcontractors, or otherwise during the performance of this Contract. XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to, sales tax, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Contract. In the event the City is assessed a tax or assessment as a result of this Contract, Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT The Contractor agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Contract, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One oMillion unt of Dollars ($1,000,000.00) that clearly states who the provider is, the coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Revised 06-24-02 Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington B. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE On or before the date this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. XXI INDEMNIFICATION AND HOLD HARMLESS All services to rendered or performed under this Contract will be performed or rendered entirely to the Contractor's own risk and the Contractor expressly agrees to defend, indemnify and hold harmless the City of Yakima and all of its officers, agents, employees and elected officials from any and all liability, loss, fines, penalties or damage, inducing reasonable cost of defense, they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgments against the City of Yakima which result from, arise out of, or are in any way connected with the services to be preformed by the Contractor under this Contract. XXII CONTRACT, TERMINATION AND CLOSE OUT If the Contractor fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. In accordance with 24 CFR § 85.43 and 44. A. TERMINATION FOR CAUSE If the Contractor fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. The Contractor has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; Revised 06-24-02 3. The Contractor has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this Contract in whole or in part, and thereupon shall notify the Contractor of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to the Contractor. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL, REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this Contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, nonwithstanding any other termination provision of this Contract. If the level of funding so reduced or limited is so great that the City of Yakima ONDS deems that the continuation of the program covered by this Contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this Contract in whole nonwithstanding any other termination provisions of this Contract. Termination under this Section shall be effective upon receipt of written notice by the Contractor or its representative. The City of Yakima ONDS agrees to promptly notify the Contractor of any proposed reduction in funding by Federal or other officials. The Contractor agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in the affected funding area so that expenditures do not exceed the funding level which would result if said proposed reduction became effective. This Contract may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by the Contractor, the City of Yakima shall make or arrange for payment to the Contractor of allowable reimbursable costs not covered by previous payments. 2. The Contractor shall submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to the Contractor after fully considering the recommendation on disallowed costs resulting from the final audit. 10 Revised 06-24-02 XXIII COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, to deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXIV CONFLICT OF INTEREST The City may, by written notice to the Contractor: A. In accordance with 24 CFR § 570.611, no member, officer, or employee of the City of Yakima, or the contractor, or assignees or agents, no member of the governing body of the City of Yakima, and no other public official of the City of Yakima or such other localities who exercise any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or Subcontract, or the proceeds thereof, for work to be performed in connection with a City of Yakima CDBG funded program B. Terminate this Contract if it is found, after due notice and hearing, by the City that gratuities in the form of entertainment, gifts, or otherwise offered or given by the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to this contract. C. In the event this Contract is terminated as provided in (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract by the Contractor. The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. XXV RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The Contractor hereby grants to the City of Yakima, a royalty -free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not originated in the performance of this Contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the City of Yakima ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right of privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of this agreement and not licensed under this clause The Contractor shall report to the City of Yakima ONDS, promptly and in written detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered under this agreement. The Contractor shall not affix any restrictive markings upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVI RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, Revised 06-24-02 11 the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, (Exhibit B), 4. City of Yakima Resolution No. 2002-72 (Exhibit C), and 5. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVII GOVERNING LAW This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. XXVIII VENUE The venue for any action to enforce or interpret this Contract shall lie in the Superior Court of Washington for Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Program income, if any, shall be retained by the contractor. Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. Program income is to be used as specified in 24 § CFR 570.503(b)(3) and 24 § CFR 570.504(c). 12 Revised 06-24-02 EXHIBIT "B" Proposal and operating budget including sources and uses statement, work plan. 13 Revised 06-24-02 RFP COMMUNITY SERVICES PROGRAMS CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES PROPOSAL SUMMARY/PROJECT ABSTRACT United Way of Yakima County is a 501(c)(3) nonprofit organization whose mission is to provide leadership in mobilizing the community to raise and allocate funds to meet human service needs in Yakima County. In addition, United Way regularly assesses the community to determine areas of need and then develops collaborations to address the gaps in service that might exist. For some 50 years United Way has raised and distributed funds to needed human service programs. In recent years, with our population growth and change in demographics, it has become apparent that connecting people with needs to programs that can help has become more challenging. We have an adequate number of service providers but their availability is less known. Various attempts to provide information and referral have been tried. Perhaps the best known was the "Blue Book", a directory of human services published by Yakima County. Although comprehensive, it was outdated the day it was released. ACCESS, another information and referral program, was attempted by the schools and Central Washington Comprehensive Mental Health. In 2001, with help from the Office of Neighborhood Development, United Way was able to initiate a web -based Information and Referral system for the entire county. For the first time, agencies, clients and volunteers had a web -based information and referral system that allowed for instant, accurate information about help available. A case manager could access services available with just the click of a mouse. A human resources manager couldfind what services are available to help an employee. To date, over 300 programs have been entered into the system. Groups such as County Government and the Yakima Valley Farm Workers Clinic have been instructed in use of the system. In addition, with the help of a grant from the Workforce Development Council, youth resources and services in the tri -county area will be posted by August 31, 2002. Unfortunately, one area of need remains. With Hispanics making up a large portion of our population, a bi-lingual staff person is necessary. In order to fully provide the information and referral services to our valley, it is crucial that we have an individual who not only speaks and translates Spanish but also relates to that culture. Therefore, we are requesting $5,000 to offset the cost of this position for one year. Eventually the cost of this position would be part of our overall budget and picked up through agency partnerships and fees for service. In the meantime, we need support in providing this very important service. ASSESSMENT OF NEED/PROBLEM STATEMENT As a result of Welfare reform and with state initiatives that have significantly decreased public funding, the safety net for many individuals has been drastically reduced. Children, education, social service programs, health care, workforce development, libraries — basic services are no longer guaranteed because of limited funding. This has caused local non-profit organizations to bear an increasingly larger percentage of health and human services. As a result of the decrease in public support many programs are forced to reduce staff and services while at the same time serving increased case loads. The end result is many significant and effective organizations are struggling to survive and more will follow if other resources are not provided. One of the most common services provided by many human service organizations is information and referral, as identified in a recent service provider needs survey sponsored by United Way of Yakima County. This is especially true of organizations that provide case management services; since many clients have multiple needs they are ultimately referred to other agencies for additional services. To complicate matters, many clients are mono -lingual Spanish (The 2000 Census shows that over 29 percent of our County's population 5 years and over, speaks only Spanish at home and another 151/2 percent speak English less than well) and need to be referred to services that can address both their service and communication needs. Local organizations need timely, accurate and language specific information in order to help people find the right resources. A comprehensive bi-lingual I&R system would be able to support these programs through coordination and collaboration which could ultimately save money and staff resources. PROGRAM GOALS AND OBJECTIVES United Way of Yakima County, in collaboration with other public and non-profit agencies in Yakima County, is developing a comprehensive bi-lingual web -based Information and Referral (I&R) system. This I&R system will provide Yakima County with an ongoing centralized county -wide resource (accessible by walk in, phone or via the internet) that case managers, public employees and county residents can access when in need of basic services such as food and shelter; information about programs or events in the community; or information to link people to needed services or programs. Objectives Recruit a bi-lingual AmeriCorps position to help support the information and referral call line and assist with the translation of the 4people database. Conduct an assessment of community to determine locations where there is public access to computers, such as school districts and libraries. Develop promotional materials and local Public Service Announcement's for newspaper, TV and radio to publicize 4people and the access point information to the community. Register and train service providers on how to manage and maintain their service information. Outcomes Local residents will know where to access the 4people website and will know how to use it effectively. Service Providers will meet the need of their clients more efficiently and effectively through increased access to accurate and timely language appropriate information. METHODOLOGY The current Volunteer and Resource Center of Yakima County will continue to provide the coordination and supervision for the 4people information and referral project. United Way will recruit one bi-lingual AmeriCorps position. The AmeriCorps staff will be trained by the Volunteer and Resource Center director on how to administer the 4people website and manage the information and referral phone line. Once trained the AmeriCorp staff will work on translating the 4people database into Spanish, provide bi- lingual phone support, conduct public presentations and assist in training service providers on how to use to 4people Spanish directory. EVALUATION We will track the usage of the 4people website and I&R phone line by tracking website hits and recording calls on a phone log. We will also conduct a survey of current users at the end of the project to gain feedback on its usefulness. COMMUNITY INVOLVEMENT United Way recently formed a partnership with Workforce Development Council to perform a Youth Mapping Project in Yakima, Klickitat and Kittitas Counties. The youth will be trained in each county to collect information from local agencies about youth resources by using a worksheet that was designed to meet the required entry for 4people.org. We have also developed an advisory committee "Yakima County 4people" who will develop policy & procedures, marketing strategies and create a plan for long-term sustainability. The organizations that are participating on the committee are: Yakima County Community Services Dept. Washington State Migrant Council Yakima Valley Farm Workers Clinic Central Washington Comprehensive Mental Health City of Yakima Yakima Schools Providence Health System Yakima Valley Memorial Hospital Sunnyside Hospital People for People Yakima Neighborhood Health Services Planned Parenthood Aging and Long Term Care Yakima County Prosecutor's Office BUDGET See attached budget form LEVERAGING AND PARTNERSHIPS United Way is continuing to contact representatives from the larger social service organizations in our county, which would benefit most from a coordinated Information and Referral system, to become partners in supporting this county -wide information and referral system. We are currently working with Yakima County to seek financial support through individual departments such as the Department of Corrections, District Court, Community Services Department and Sheriffs Department. One of the first tasks of our advisory committee is to determine need and long-term sustainability. One of the options that the committee is looking at to fund this project long term could be to charge an annual user's fee based of the size of an organizations budget. We will also continue to write grants, develop collaborative joint funding projects and provide United Way support. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES RFP FOR COMMUNITY SERVICES BUDGET SHEET ORGANIZATION: PROJECT: Expense Categories Omjed Wry n -f' YoK4A‘z Cow+ yr096 Ie0-6•01aTlno amok ge-e`fa CDBG Funds State, Federal Applicant Share Total or Private Funds (Cash/ln-Kind) Personnel 5, QQQ It 300 cg0, 000 y6,300 Fringe Benefits Q,1 00 , goo (o, 400 Travel 900 900 Equipment Supplies 3D0 300 Contractual 3,300 3, 300 Other (Specify) 1. Revt i /Lea>riJ 900 900 2. Te 700 700 Total #5000$ 4 30,000 a 1, 800 - 56,g00 RESOLUTION NO: R-2002- 72 A RESOLUTION authorizing and approving a total of $84,000 in grant requests to be funded from federal Community Development Biock Grant funds for community service projects in Yakima, Washington, and authorizing and directing the City Manager to execute all necessary grant documents, including a grant agreement, between the City of Yakima and each of the approved community service agencies/entities. WHEREAS, the City of Yakima is a recipient of 2002 federal Community Service Biock Grant (CDBG) funds which may be used, among other things, for qualifying community service projects; and • WHEREAS, various non-profit agencies and entities have requested project funding from the CDBG program; and WHEREAS, after review and evaluation of these project funding requests, the Neighborhood Development Council Sub -Committee recommends that the City Council approve and authorize $84,000 in CDBG funding for the following list of projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize $84,000 in CDBG funding for the recommended projects, and to authorize execution of all necessary grant documents with the community service agencies/entities, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. Grants totaling $84,000 in CDBG funds are hereby authorized and approved for the following community service projects: • $11,112.00 to Best SELF for a Summer Youth Education Project • $39,425.00 to Success by 6 for a Basket Materials Project • $5,000.00 to United Way for a Bilingual Tapestry Staff Project • $8,463.00 to the Yakima Schools Foundation for a Schooling Project • $20,000.00 to YWCA for a Domestic Violence Project FinchEach of these grants is subject to and conditioned upon execution of a for al agreement -- '----- c----- -----..--- -- -------------'-"^ -.i~__ _...a�e, �z � :s.�__>,.� grant agreement between the City of Yakima and each community service agency/entity. 2. The City Manager is hereby authorized and directed to execute all necessary grant documents, including grant agreements, between the City of Yakima and each agency/entity. The final form of these documents shall be subject to review and approval by the City Attorney. ADOPTED BY THE CITY COUNCIL this 18th day of June, 2002. A T SI: i/ KAREN S. ROBERTS, CMC City Clerk 1 r nv ID! Mary Place, Mayor