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Home My WebLink AboutR-2000-157 Wardell Architects Agreement for Yakima Convention Center ExpansionRESOLUTION NO. R-2000 - 157 A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Professional Services Agreement with Wardell Architects P.S. for Professional Services on expansion of the Yakima Convention Center in the City of Yakima, City Project 1909. WHEREAS, the City of Yakima desires to proceed with the expansion of the Yakima Convention Center project, and WHEREAS, the Yakima City Council deems it to be in the best interest of the city that the attached document, be executed by the City of Yakima, accordingly, now therefore. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute Professional Services Agreement with Wardell Architects P.S. in Yakima for the purpose mentioned above, a copy of which Agreement is attached hereto and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this 19th day of December 2000. -/Zt ATTEST: City Clerk Mayor IPWARDELL Architects P.S. November 21, 2000 Richard Zais, City Manager City of Yakima 129 North 2nd Street Yakima, WA 98901 Re Yakima Convention Center Expansion Project No. 1101 00 Dear Mr Zais WI We appreciate the opportunity to provide the following proposal for professional services to develop scope and expansion alternatives for the Yakima Convention Center We will work closely with representatives of the City and the Convention Center to identify needs and develop solutions The general intent of this Preliminary Program and Concept Definition phase is to prepare an outline of program spaces that describe minimum to optimum additions to the Center and then to prepare design options that illustrate such additions as influenced by site area available and the budget cost of each This work will build on the information developed in the Jinneman, Kennedy and Associates Market/Financial Analysis report of October 27, 2000 and will include concurrent consideration of options for program and options for design concepts Each of these areas of consideration will consist of. o Assembly and analysis of existing conditions and information o Acquisition and evaluation of input of stakeholders o Development of concept options o Preparation of preliminary cost information o Documentation of conclusions in written and graphic form The attached work plan and schedule is a part of this scope of services and illustrates the sequence, duration and major milestones in the performance of the work. (509) 453-3693 Fax (509) 453-1336 509 W. Chestnut, Yakima, WA 98902 D. Zais Letter 11/21/00 p. 2 Total fee for the above will be $25,000 We propose billing monthly on a time and expense basis to the not -to -exceed amount noted above Should the above meet with your approval please sign and return one copy of this letter thereby authorizing commencement of services Sincerely Approved Robert A. Wardell, AIA Principal attach R.A. Zais, Jr. /'City Manager Date 7a, Jo foot Attest: Karen S Roberts, CMC Contract No. Resolution No. Yakima Convention Center Expansion December January 8 151 22! 29 February 51 12! 19! 26 41 11! 181 25 11 11/21/2000 PRELIMINARY PROGRAMMING AND CONCEPT DEFINITION i I Assemble Existing Condition Documents Convention Center Drawings Site Plans (Including Topography) City Plat Maps Urban Design Proposals 1Vicinity Parking Analysis 1 Day Programming Interview Sessions 1Convention Center Staff 1 I 1 !Food Service & Other Contract Vendors Hotel Operators 1Urban Planning/Parking Constituents Workshop1 I !Preliminary Site Diagrams Preliminary Program Mix Options Preliminary Budget Ranges !Preliminary Parking Analysis 'Programming Interview Document Review Final Presentation Final Drawings/Recommendations !Final Programming/Analysis Report IPWAPDELL Architects P.S. December 12, 2000 Richard Zais, City Manager City of Yakima 129 North 2nd Street Yakima, WA 98901 Re Yakima Convention Center Expansion Project No 1101 00 Dear Mr Zais We appreciate the opportunity to provide the following proposal for professional services to develop scope and expansion alternatives for the Yakima Convention Center We will work closely with representatives of the City and the Convention Center to identify needs and develop solutions The general intent of this Preliminary Program and Concept Definition phase is to prepare an outline of program spaces that describe minimum to optimum additions to the Center and then to prepare design options that illustrate such additions as influenced by site area available and the budget cost of each This work will build on the information developed in the Jinneman, Kennedy and Associates Market/Financial Analysis report of October 27, 2000 and will include concurrent consideration of options for program and options for design concepts Each of these areas of consideration will consist of o Assembly and analysis of existing conditions and information o Acquisition and evaluation of input of stakeholders o Development of concept options o Preparation of preliminary cost information o Documentation of conclusions in written and graphic form The attached work plan and schedule is a part of this scope of services and illustrates the sequence, duration and major milestones in the performance of the work. (509) 453-3693 Fax (509) 453-1336 509 W. Chestnut, Yakima, WA 98902 D. Zais .Letter 12/12/00 p. 2 All products of this study shall become the property of the City of Yakima and will be available to the . Public Facilities District at such time as such District is created. Total fee for the above will be $25,000. We propose billing monthly on a time and expense basis to the not -to -exceed amount noted above. Should the above meet with your approval please sign and return one copy of this letter thereby authorizing commencement of services. Sincerely Rert A. Wardell, AIA Principal attach. Approved: Zais, Jr. I it Date: Manager y 04- -" a !, 000.� , Attest: Karen S. Roberts, CMC Contract No. 70661461 - Resolution No. R-2000-157 Yakima Convention Center Expansion December January February 4 11 18 25 1 8 15 22 29 5 12 19 26 12/12/2000 [ PRELIMINARY PROGRAMMING AND CONCEPT DEFINITION III bill In Assemble Existing Condition Documents Convention Center Drawings Site Plans (Including Topography) City Plat Maps Urban Design Proposals Vicinity Parking Analysis 1 Day Programming Interview Sessions Inal 1 Convention Center Staff Food Service & Other Contract Vendors Hotel Operators I Urban Planning/Parking Constituents 11111 Workshop 1 [Ini , - - - - -.- Preliminary Site Diagrams M Preliminary Program Mix Options Preliminary Preliminary Budget Ranges Parking Analysis IM Final Programming Presentation Interview Document Review Final Drawings/Recommendations Final Programming/Analysis Report 111 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. ÷ 7 For Meeting of December 19, 2000 ITEM TITLE: Award Consultant Contract for Yakima Convention Center Expansion Design to Wardell Architects, P.S., in a Professional Services Contract. SUBMITTED BY: epartment. of Community and Economic Development - Engineering Division CONTACT PERSON/TELEPHONE: K. Wendell Adams, Engineering Division Manager, 576-6648. SUMMARY EXPLANATION: CED respectfully requests City Council approval of a Resolution authorizing the City Manager to execute the attached Professional Services Contract with Wardell Architects, P.S., for conceptual design of the Yakima Convention Center Expansion. Once the conceptual portion of the project is completed, a Public Facilities District (PFD) may be created to finance the expansion project. Wardell Architects would likely be retained to complete the design plans and specifications for the expansion. continued Resolution X Ordinance Contract X Other (Specify) Funding Source Convention Center Capital Fund - Fund 370 APPROVED FOR SUBMITTAL: -) City Manager STAFF RECOMMENDATION: Approve the attached Resolution authorizing the City Manager to execute the Consultant Agreement for Preliminary Design Services with Wardell Architects, P.S. for the above referenced project. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. Resolution No. R-2000-157. The time to complete this work will be approximately 8 weeks. The following work will be completed and submitted to Council for review to assist Council in making a final decision early next year. 'r A C. P1•0r� 1) Market feasibility study 2) Preston, Gates & Ellis legal work to establish PFD 3) Contract with Wardell Architects for preliminary design analysis and cost estimates 4) Appraisal of existing Convention Center property (to assure available local match required by the PFD legislation) TOTAL ESTIMATED COSTS $22,500 $30,000 (estimate) $25,000 (estimate) $ 5,000 (estimate) $82,500 STATUS Complete In Progress To be established To be established All above costs associated with this work will be submitted for reimbursement to the PFD, if or when it is created. 2 -- December 14, 2000