HomeMy WebLinkAboutR-2000-105 EMERGENCY PURCHASE - CHILLER UNITRESOLUTION NO. R-2000- 105
A RESOLUTION declaring an emergency and authorizing the purchase of a chiller
unit for the City of Yakima Police Station/Legal Center without
calling for bids.
WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima
Municipal Code Chapter 1.80 generally require that purchase of equipment, materials,
or services in excess of $25,000.00 be done by competitive bid, subject to certain
exceptions; and
WHEREAS, the law recognizes an emergency exception from these competitive
bidding requirements in the event of an emergency; and
WHEREAS, the main chiller providing air conditioning for the City of Yakima
Police Station/Legal Center has malfunctioned and cannot be satisfactorily repaired;
and
WHEREAS, due to the malfunctioning chiller unit, many employees and persons
with business in the Police Station/Legal Center are experiencing afternoon
temperatures of between 85° and 90° fahrenheit, thereby significantly impairing the
function of essential public safety services, and
WHEREAS, the conditions present a real, immediate threat to the proper
performance of essential functions of the City government, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council declares an emergency situation to exist necessitating the
immediate purchase and acquisition of a new chiller unit for the Police Station/Legal
Center, and the City Manager is authorized and directed to purchase a new chiller unit
for the Police Station/Legal Center for a purchase amount not to exceed $125,000.00
from the Law and Justice Capital Fund without calling for bids.
ADOPTED BY THE Cl1 Y COUNCIL this 15th day of August, 2000.
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ATTEST:
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City Clerk
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ry Place, Mayor
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 46,224/ ,Q t $
For Meeting of: August 15, 2000
ITEM TITLE: Consideration of Legislation Authorizing and Appropriating funds for Emergency
Purchase of the Police Station / Legal Center Air Cooling System.
SUBMITTED BY: Police Department, Legal Department, Finance Department
CONTACT PERSON/TELEPHONE: Chief Blesio, 575-6211
Lt. M. Light, 576-6549
SUMMARY EXPLANATION: The City of Yakima Police Station / Legal Center experienced a
critical mechanical breakdown within the existing HVAC system when an essential compressor
within the chiller failed. Proper climate controls for efficient and safe operations of the facility
are essential. All employees and visitors with the facility are impacted, with the greatest
concern being in the public access areas of the Municipal Court and in the secure areas of the
Jail. This failed compressor cannot be repaired and replacement is required. If replaced,
there will be no warranty offered or implied on the replacement compressor and any future
failures with associated repair costs will be the burden of the City. Additionally, this will be the
second compressor installed in this Chiller since it was new, 5 '/ years ago. The other
replacement compressor and the rebuilding of original equipment compressors were covered
by warranty This Chiller unit has a history of frequent failures and high maintenance It does
not adequately perform to the required needs of the facility and is not reliable Replacement of
the entire HVAC chiller unit is recommended.
The attached Resolution authorizes an emergency purchase of a new chiller and waives the
bid requirement. The attached Ordinance establishes an appropriation in the Law and Justice
Capital Fund of $125,000 for this purchase.
Resolution X Ordinance X Contract _ Other (Specify)
Funding Source: Law & Justice Capital Fund -333
APPROVED FOR SUBMITTAL. y\\_
City Manager
STAFF RECOMMENDATION: A) Adopt Resolution
B) Read Ordinance by title only at the August 15, 2000 meeting. Pass Ordinance after the
second reading at the September 5, 2000 meeting.
COUNCIL ACTION