HomeMy WebLinkAboutR-2000-072 Procurement of a new refuse vehicle•
•
RESOLUTION NO. R-2000-7
A RESOLUTION declaring an emergency in that the Refuse Division has an
insufficient number of reliable refuse vehicles to provide basic refuse
services to the citizens of Yakima, and authorizing and directing the
City Manager to execute all necessary documents with outside
parties to • purchase one replacement refuse vehicle without calling
for bids.
WHEREAS, Article VI, Section 6 of the Yakima Charter and Chapter 1.80 of the
City of Yakima Municipal Code require that the purchase of supplies, materials and
services costing more than $25,000.00 be accomplished by a call for bid; and
WHEREAS, said Charter provision and YMC Section 1.80.040 allow the City
Council to declare an emergency in certain situations and thereby dispense with the
need to follow a competitive bid process; and
WHEREAS, a Refuse Division Fleet Status Report reveals that the Refuse
Division has an insufficient number of reliable refuse vehicles to provide basic refuse
services to the community; and
WHEREAS, the Refuse Division immediately requires at least one replacement
refuse vehicle to correct this situation and the cost of said refuse vehicle will exceed
$25,000.00; and
WHEREAS, this inability to provide basic refuse services presents a potential
hazard to the safety, health, and welfare of the citizens of Yakima; and
WHEREAS, the normal bid process for the purchase of a refuse vehicle would
take over 90 days, and would prevent the purchase from being completed in a timely
manner; and
WHEREAS, it is essential to the health, safety, and welfare of the citizens of
Yakima that immediate action be taken to purchase a replacement refuse vehicle so that
the Refuse Division is able to provide basic refuse services; and
WHEREAS, the City Council finds it to be in the best interest of the City to
declare an emergency to exist due to the aforementioned conditions and to authorize
execution of all necessary documents with outside parties for the purchase of a
replacement refuse vehicle without calling for bids, now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
An emergency is hereby declared in that the Refuse Division has an insufficient
number of reliable refuse vehicles to provide basic refuse services to the citizens of
(1k)res/emer/refuse/jun 00/pm
1
Yakima, and authorizing and directing the City Manager to execute all necessary
documents with outside parties to purchase one replacement refuse vehicle without
calling for bids.
ADOPTED BY THE CITY COUNCIL this 6th day of June, 2000.
A1"1BST:
City Clerk
(1k)res/emer/refuse/jun 00/pm
/i1 -16(--C
ry Place, Mayor
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 02�
For Meeting of June 6, 2000
ITEM TITLE: A Resolution Ratifying Declaration of Emergency and Waiving Formal
Bid Requirements for the Procurement of a New Refuse Vehicle
SUBMITTED BY: Chris Waarvick, Director of Public Works
Richard Wonner, Fleet Manager
Cindy Epperson, Financial Services Manager
CONTACT PERSON/TELEPHONE: Richard Wonner
575-6005
SUMMARY EXPLANATION:
Staff respectfully requests City Council approval of the attached resolution ratifying the
declaration of emergency and waiving of bid requirements for the procurement of a
replacement Refuse vehicle. The Refuse Division has recently determined and
communicated to City Council that the existing number of vehicles were sufficient to
provide service to the current customers and an additional service area known as East
Mead. This determination, however, is predicated on the reliability of the current fleet
elements. Refuse vehicles experience significant heavy-duty service demands, and the
reliability of the current Refuse fleet is not at an acceptable level.
One of the first tasks of the Fleet Manager was to evaluate the fleet complement and
quality (see attached May 10, 2000 Fleet Status Report). The consequences of those
observations are that four to six Refuse vehicles have been out of service at once, twice in
(Continued on next page)
Resolution X Ordinance Other (Specify)
Contract i Mail to (name and address):
Phone:
Funding Source: Equipment Rental and Replacement Fund (551) $185,000
APPROVED FOR SUBMITTAL: : -, -,>-.--i• -_ _ ', City Manager
STAFF RECOMMENDATION: Staff respectfully requests Council adoption of proposed
resolution ratifying declaration of emergency and waiving formal bid requirements for the
procurement of a new Refuse truck.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
COUNCIL ACTION:
the last six weeks. This leads to deferred service delivery and excessive overtime to,
provide scheduled Refuse pickup. Therefore, because this situation is likely to reappear
it has become evident that the average age of the Refuse fleet vehicle needs to shorten; or
otherwise stated, the reliability of the current fleet needs to improve. To begin the
remedy, it is important that new vehicles begin to replace the older inventory (yet, with no
net increase in vehicles necessary.)
Staff has received approval from the City Manager to authorize the initiation of the
procurement process. This was necessary because a vehicle, which meets our
specifications, was available within a short window. The vehicle has now been "reserved"
for the City.
With the arrival of the above discussed Refuse vehicle and one more, which will arrive
this fall (approved through the 2000 Budget process), Refuse will have two new,
multipurpose vehicles this fiscal year. Staff will evaluate the need to continue improving
the reliability of the Refuse fleet through the 2001 Budget process.
The total cost of this replacement is approximately $185,000, and appropriated funds are
available within the 2000 Budget.
MS/agenda
05/31/2000
9:57 AM
2