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Home My WebLink AboutR-2000-002 Acceptance of Grant Funding with the IAC (Interagency Committee for Outdoor Recreation) for automating the irrigation syRESOLUTION NO. R-2000- 02 A RESOLUTION authorizing the City Manager to execute and file a funding assistance application for a Youth Athletic Facility Grant ("YAF") project to the Interagency Committee for Outdoor Recreation ("IAC") as provided in Chapter 43.98A RCW, and all other applications, agreements, amendments and documents for the purpose of automating the irrigation system at Elks Park. WHEREAS, the City Council of the City of Yakima has approved a comprehensive plan that includes this project area; and WHEREAS, under the provisions of the YAF, state and federal funding assistance is requested to aid in financing the cost of the irrigation project; and WHEREAS, the City Council of the City of Yakima considers it in the best public interest to automate irrigation at Elks Park as described in the funding assistance application; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. That the City Manager of the City of Yakima is hereby authorized to execute and file a formal application with the IAC for funding assistance; and 2. That any fund assistance received be used for the implementation of the project referenced above; and 3. That the City of Yakima certifies that its share of project funding is committed and will be derived from a donation from National Little League Association; and 4. That the City of Yakima acknowledges that it is responsible for supporting all non-cash commitments to the sponsor share should they not materialize; and 5. That the City of Yakima acknowledges that this project with IAC financial aid must be placed in use as an outdoor recreation area and be retained in such use in perpetuity unless otherwise provided and agreed to by our organization, IAC and any affected federal agency; and (1k)res/elks park irrigaflon/pm 6. That this resolution becomes part of the formal application to IAC; and 7. That the City of Yakima provided appropriate opportunity for public comment on this application. ADOPTED BY THE CITY COUNCIL this 4th day of January, 2000. ATTEST: 2/I7 City Clerk Contract No. (1k)res/ elks park inigation/ pm Mary Place, Mayor rteragenry Committee for OUTDOOR RECREATION Project Sponsor: Project Title: YAF Project Agreement Youth Athletic Facility Grant Account Yakima Parks & Recreation Project Number: 99-1171D Elks Park Irrigation IAC Approval Date: 7/16/1999 A. Purpose of Agreement This Agreement sets out the terms and conditions by which a grant is made from the Youth Athletic Facility Grant Account of the State of Washington's General Fund. The grant is made by the Interagency Committee for Outdoor Recreation (IAC) to the Project Sponsor, for the project named above. B. Description of Project The subject project is described on the attached Project Summary. C. Terms of Agreement The Sponsor's ongoing obligation for the above project is perpetual unless otherwise identified in this Agreement. D. Implementation Period The Project reimbursement period shall begin on September 1, 1999 and end on April 30, 2000 Unless otherwise provided, no expenditure made before or after this period is eligible for reimbursement unless incorporated by written amendment into this Agreement. E. Project Funding Percentage Dollar Amount IAC - YAF - MAINT 50% 35,000 Project Sponsor 50% 35,000 Total Project Cost 100% 70,000 F. Additional Provisions or Modifications of the General Provisions (Special Conditions) The Project Sponsor must insure that the facility acquired, developed, improved, and/or maintained through the Youth Athletic Facilities Account funding identified in this Project Agreement is made available for public youth and/or community athletics for a minimum of twenty (20) years from the date of project completion. Project Completion begins at IACs issuance of final reimbursement. Should the facility become unavailable for public youth and/or community athletic use during this 20 year period, except as provided for in Section 18 (e), IAC requires the project sponsor to replace all entirely or partially funded project elements within this agreement. YAF Project Agreement Youth Athletic Facility Grant Account PROJAGR1.RPT Chapter 43 51 RCW Page 1 of 2 G. Compliance with Applicable Statutes, Rules, and IAC Policies This Agreement is governed by, and the Sponsor shall comply with, all applicable provisions of Chapter 43 51 RCW, Chapter 286 WAC, and published IAC policies, which are incorporated herein by this reference as if fully set forth. H. Rights and Obligations All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments, including the Sponsor's application, Project Summary, Eligible Reimbursement Activities Report, and the General Provisions. Except as provided herein, no alteration of any of the terms or conditions of this Agreement will be effective unless provided in writing All such alterations except those concerning the implementation period, must be signed by both parties Implementation period extensions need only be signed by IAC's Director. L Notices All written communications sent to the Sponsor under this Agreement will be addressed and delivered to Name: Lynn Quesenbury Title. Admin Specialist Address. 2301 Fruitvale Boulevard Yakima, WA 98902 All written communications sent to the IAC under this Agreement will be addressed and delivered to - Interagency Committee for Outdoor Recreation Natural Resources Building PO Box 40917 Olympia, Washington 98504-0917 These addresses shall be effective until receipt by one party from the other of a written notice of any change. State of Washington Interagency Committee for Outdoor Recreation ' � f BY: a Laura Eckert Johnson, Director Project Sponsor BY: '�� Richard A. Zais, fir. TITLE: City Manager Pre -approved as to form by the state Assistant Attorney General Contract No. 2000-03 Resolution No. R-2000-02 DATE: August 4, 1999 DATE: / -- ::?&9J YAF Project Agreement Youth Athletic Facility Grant Account PROJAGR2.RPT Chapter 43.51 RCW Page 2 of 2 Interagency Committee for OUTDOOR RECREATION Youth Athletic Facilities Maintenance Category Post -Evaluation Project Summary TITLE: Elks Park Irrigation NUMBER: 99-1171D (Development) STATUS: Committee Funded SPONSOR: Yakima Parks & Recreation EVALUATION SCORE: COMMITTEE RANKING: 44.5714 1 of 3 COSTS: IAC - YAF - MAINT $35,000.00 50% Local $35,000.00 50% Total $70,000.00 100% SPONSOR MATCH: Appropriation \ Cash Cash Donations Donated Labor Force Acct - Labor DESCRIPTION: The Elks Park Irrigation project will provide automated irrigation for six youth baseball fields at the City of Yakima's Elks Park. Representing about 75 percent of a 12.5 acre park, the ballfields have been a youth sports center for over 20 years and serve as home fields for Yakima National Little League. The fields are currently maintained with an aging, inefficient, manually -operated system. Little League contracts for its operation as part of an agreement with the City of Yakima. Automated irrigation will create multiple benefits 1. Increased daytime field availability. 2 Significant water cost savings for Parks & Recreation. 3. Diversion of Little League financial resources to player and program development. 4. Improved condition of playing fields. 5. More efficient maintenance of the fields This project is ready to proceed Funding is in place. Designs and specifications are on file The project can go out to bid as soon as it is approved Construction can be completed by late fall and the system can be operational in time for the spring, 2000, season. This project answers community need. Yakima's Mayor, Little League, Yakima Family YMCA and the Parks and Recreation Commission join Yakima Parks and Recreation in identifying this as an important advance in providing quality facility for youth athletic programs. LOCATION INFORMATION: From 1-82, as you approach Yakima, take the Highway 12/White Pass exit. Travel west to North 16th Avenue, then south on 16th about 1/2 mile. Turn left onto West "I" Street (Hathaway). Travel east to Elks Park. YAF GROUP: Eastern WA South Group COUNTY: Yakima SCOPE (ELEMENTS): Architectural & Engineering Landscaping Sales Tax FISCAL YEAR: 2000 DATE PRINTED: August 4, 1999 1PAPSUM2.RPT Elks Park Irrigation 757,-z/ Interagency Committee for 01110011 RECREOTION Project Sponsor: Project Title: Eligible Reimbursement Activities Report Yakima Parks & Recreation Elks Park Irrigation Project Number: 99.1171 D IAC Approval: 7/16/1999 Development Project: Element Item Unit Quantity Description Architectural & Engineering A & E development Landscaping Irrigation - automatic for turf/playfield Sales Tax Sales Tax Lump Sum Acres 1 00 9.25 irrigation for 6 existing fields Lump Sum 1 00 ELIGREIM.RPT August 4, 1999 Page: 1 Interagency Committee for OUT000R RECREATION Project Number: Project Name: Sponsor: IAC Project Manager: Milestone Report By Project 99-1171 D Elks Park Irrigation Yakima Parks & Recreation Marguerite Austin X ! Milestone Target Date Comments/Description Project Start 09/01/1999 Plans & Specs Reviewed by IAC 09/30/1999 Bid Awarded 10/15/1999 ! Construction Started 10/15/1999 Project Complete 04/30/2000 Final Docs & Billing to IAC 06/30/2000 X = Milestone Complete ! = Critical Milestone 1MILESTO.RPT August 04, 1999 Page. 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. ( ,q For Meeting of January 4, 2000 ITEM TITLE: Resolution Authorizing the City of Yakima to Accept Grant Funding with the Interagency Committee for Outdoor Recreation (IAC) for Irrigation of Elks Park SUBMITTED BY: Chris Waarvick, Director of Public Works Denise Nichols, Parks and Recreation Manager CONTACT PERSON/TELEPHONE: Denise Nichols 575-6020 SUMMARY EXPLANATION: Attached is a Resolution authorizing the City Manager to execute and file a grant application for a Youth Athletic Facility Grant (YAF) project to the Interagency Committee for Outdoor Recreation (IAC). The Parks and Recreation Division submitted the grant request to automate the irrigation system at Elks Park. The total project cost is $70,000. The National Little League has agreed to contribute $17,500 toward the project, and the remaining match of $17,500 has been allocated within the 1999 Capital appropriation for Park Maintenance. Automating Elks Park will provide the following benefits: 1. Save maintenance manpower and water costs; 2. Allow for night time watering which will enhance the quality of the turf; 3. Increase field usage due to nighttime watering; and 4. Deter inappropriate activity in the park after dark during irrigation times. Resolution x Ordinance _ Contract _ Other (Specify) Project Agreement Funding Source Parks and Recreation Capi I APPROVED FOR SUBMITTAL: i y anager fah STAFF RECOMMENDATION Staff respectfully requests City Council approval of the Resolution authorizing application to the IAC. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: