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Home My WebLink About12/06/2016 06D Dispatch Communications Services Contract with the City of Union Gap Police DepartmentITEM TITLE: SUBMITTED BY: SUMMARY EXPLANATION: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.D. For Meeting of: December 6, 2016 Resolution authorizing biennial interlocal dispatch services agreement with Union Gap Police Department Bradley D. Coughenour, Manager, SunComm, (509) 576-6340 The 2017-2018 1 nterlocal Dispatch Services Agreement for the Union Gap Police Department sets forth the conditions of service based on incidents or traffic stops, cost of service per incident, and the annual rate calculation method based on the CPI. This agreement provides $100,922.79 in annual revenue to support dispatch operations. ITEM BUDGETED: STRATEGIC PRIORITY: Yes Public Safety APPROVED FOR SUBMITTAL: �'City Manager STAFF RECOMMENDATION: Adopt resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D UGPD Resolution 2016- 11/21/2016 Resolution D Union Gap Police Department Interlocal Dispatch 11/22/2016 Contract Seraces Agreement RESOLUTION NO. R -2016- A RESOLUTION Authorizing the City Manager to execute a Dispatch Communications Services Contract between the City of Yakima and City of Union Gap Police Department, hereinafter known as "Department." WHEREAS, the City of Yakima presently provides radio and computer automated dispatch (CAD) to the Department through the Dispatch Communications Services Contract 2015-2016; and WHEREAS, the City of Yakima, and the Department wish to renew the attached interlocal service contract for the period beginning on January 1, 2017 and ending December 31, 2018 for the purpose of Yakima dispatching calls and traffic stops on behalf of the Department; and WHEREAS, the City of Yakima and the Department desire to enter into the Dispatch Communications Service Interlocal Contract for the period beginning January 1, 2017 and expiring December 31, 2018; and WHEREAS, the City Council deems it to be in the best interest of the City to renew the Dispatch Communications Services Contract and to authorize the execution of the attached and incorporated Dispatch Communications Services Contracts, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated Dispatch Communications Services Contract for the term of January 1, 2017 through December 31, 2018 to provide radio and computer automated dispatch services to the City of Union Gap Police Department. ADOPTED BY THE CITY COUNCIL this day of , 2016. ATTEST: Sonya Claar Tee, City Clerk Kathy Coffey, Mayor SUnC ?fir m DisPatch Service Contract - inter! ai Agreement WITNESSETH e IM i r i # # ff pill AREAS, Yakima, the City, and the Public Agencies, and each of them, desire to enter into a new Agreement for the continuation of such services upon the to 's and conditions set forth herein. OWI THEREFORE, pursuant to Chapter 39,34 R W and in consideration of the mutual covenants, promises, andagreements set forth herein, it is agreed by and between Yakima and the Public Agencies as follows: y yakima-citytyksci ana lAContract \Dispatch ContractsWGPD Contrar.UMMMUGPD 081116 Revised chg 1 112116.docx 1 Of 8 of Sun Comm Dispatch Service Contract - Int orlocal Agreement The cost per dispatch for each subsequent year of the contract shall be increased effective January I of each year for the contract term. The increase shall be calculated by adding the previous contract amount per dispatch, plus the average of the CPI and CPI -W. In addition, the E911 board and or the city can request an additional fee approved through a meeting of the user agencies to increase the cost per dispatch based on needs of SunComm. Seventy-five percent of the collective Public Agencies must be present at the meeting and the increase will be approved through a simple majority vote. The following equation will be used to calculate the annual per dispatch fee. Contract Year 2016 ($00.00+ (CPI+CPI-W)/2== annual increase. (Board approved expenditures will be divided equally between user agencies and added on to the annual cost) To accommodate each Public Agency's budget cycle, Yakima shall provide in writing, by August of each year governed by this contract, Yakima's cost for dispatch services for the next budget year. The numbers will be based on the previous year's dispatched calls handled by Yakima for each Public Agency, multiplied by the contract year increase times the number of dispatched call. The following equation will be used to determine each 'user agencies annual service cost: Annual Contract Rate x Dispatched Calls= Annual Cost kkyaklma—cAylugchISharedICity Council CornmunicationsI201 6 Council Meefin9sXO9-26-16kPoHcekPD DispatchUnterlocal Agreement -Po Dispatch.docx 3 Of a SunCOmm Dispatch Service Contract-_ Interlocal Agreement 7. Definition of a Dispatched Call. A call to be charged for under the terms of this Agreement is defined as follows. - A. A dispatched call is defined as: a call requiring the dispatch of equipment from any of the user agencies. Any number of vehicles :to the responsible user agency may answer any such alarm call. All communications dealing with such alarm call shall be deemed as one (1) alarm call. B. Mutual Aid. In the event an individual Public Agency requests mutual aid, it shall pay for each additional alarm call it requests. C. EMS services shall only be billed on those calls resulting in a dispatch received through 911 that support Fire and Law agencies dispatched by SunConinn. 4 of 8 SunComm Dispatch Service Contract — Interlocal Agreement communications or computer hard*are or operating system, natural disaster, or inability to provide or continue to Provide the agreed upon services due, to a court ruling or other legal action adverse to the City of Yakima or this Agreement. 10. IND] r4,MNIFICATION/PROMISE NOT TO SUE. Dispatch.doex I C. In the event that Yakima and. the Public Agencies, or any of them, are negligent, each party shall be liable for its contributory share of negligence for any resulting suits, actions, olairns, liability, damages, judgments, costs and expenses (including reasonable attorney's fees). 5 of 5 SunComm Dispatch Service Contract — Interlocal Agreement D. Nothing contained in this Section or this Contract shall be construed to create a, liability or right of indemnification in any third party. L If a court of c meet t jurisdiction holds any part, term o provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and li aki a—city1utichISharedl $ty Council Loan unications12 16 Council MeetmgsXO-26-16iPOIicelPD DispatclaMmerlocal Agreement -PC) Dispatch.docx 6 of 8' SUnComm Dispatch Service Contract — brier ocal Agreement enforced as if the Agreement did not contain the particular provision hold to be invalid. 12. REPRESENTATIONS & WARRANTIES I Each Public Agency, by signing this Agreement, acknowledges that it has not been induced to enter into this Agreement by any representation or statements, oral or written7 not expressly contained herein or expressly incorporated by reference. 2. The City of Yakima makes no representations, warranties, or guaranties, express or implied, other than the express representations, warranties, and guaranties contained in this Agreement. 13. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 14. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County Washington. 15. Signature. It is agreed that this Agreement may be signed by each Public Agency, District and City separately and the signatures of all User Agencies, Districts and Cities need not be placed on a single Mai��: I I it Commu r 6 -evin�i�41,1F ecl k p . jtMhXSharedkCit'v Cnunr-- micati*n021A J- doex 7 of 8 Sun Comm Dispatch Sarvide Contract — In to docal Agreement document. The person executing this Agreement on behalf of the User Agency, District or City represents and warrants that he or she has been fully authorized by the governing body of the User Agency, District or City to execute this Agreement on its behalf and to legally bind the User Agencies, Districts and Cities to all the terms, performances and provisions of this Agreement. A copy of this Agreement shall be recorded with the Yakima County Auditor or otherwise posted online as authorized pursuant to Chapter 39.34 RCW. IN WITNESS WHEREOF, the parties have set their hands and seals. CITY OF Yrs MA CITY OF UNION GAP By: By: City Manager fty Manager ATTEST: City Clerk DATED: fm� DATED: tXyakjrno citykugchXSharecftCity Council Carnmunications,12016 Council MoefinqiA09-26-1(aPoflcekPD Dispatohlinterlocal Agreement -M Dispatch docx a of 8