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HomeMy WebLinkAboutR-1999-140 Commute Trip Reduction (CTR)RESOLUTION NO. R-99 - 14 0 A RESOLUTION authorizing the Mayor to execute a memorandum of agreement between the Yakima Valley Conference of Governments and the Cities of Selah, Union Gap, and Yakima for commute trip reduction plan development and implementation. WHEREAS, it is in the best interest of the City to enter into agreement with the Yakima Valley Conference of Governments for commute trip reduction plan development and implementation relative to Washington State's Commute Trip Reduction program according to the attached "Memorandum of Agreement Between the Yakima Valley Conference of Governments and the Cities of Selah, Union Gap, and Yakima," now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Mayor of the City of Yakima is hereby authorized and directed to execute the attached and incorporated "Memorandum of Agreement Between the Yakima Valley Conference of Governments and the Cities of Selah, Union Gap, and Yakima." ADOPTED BY THE CITY COUNCIL this day of tIOV , 1999. ATTEST: John Puccinelli, Mayor City Clerk C:\WINNT\Profiles\dskone\DESKTOP 99—CTR-CONTRACT RES:DOC Last printed 1028/99 1:09 PM MEMORANDUM OF AGREEMENT BETWEEN THE YAKIMA VALLEY CONFERENCE OF GOVERNMENTS and the CITIES OF SELAH, UNION GAP, and YAKIMA This agreement is made and entered into this 18th day of October, 1999 by and between the Cities of Selah, Union Gap, and Yakima, hereinafter designated as the "CITIES", and the Yakima Valley Conference of Governments hereinafter designated as the "CONFERENCE"; WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington provides for interlocal cooperation between governmental agencies; and WHEREAS the 1991 Washington State Legislature enacted the Commute Trip Reduction Law (hereinafter referred to as the "CTR LAW") which was codified in RCW 70.94.521 through 70.94.551; and WHEREAS, the parties hereto have determined that it is within the best interest of the public to develop and maintain a Commute Trip Reduction Plan for their jurisdiction; and, WHEREAS, under this agreement the Cities recognize the Conference as the Lead Agency, representing each jurisdiction, for the Yakima County Commute Trip Reduction program; and, WHEREAS, the 1991 Washington State Legislature found that automobile traffic in Washington's metropolitan areas is the major source of emissions or air contaminants and that increasing automobile traffic is aggravating traffic congestion. Further, the 1991 Legislature found that increasing automobile traffic is a major factor in increasing consumption of gasoline. According to the Legislature, reducing the number of commute trips to work via single -occupant vehicles is an effective way of reducing vehicle related air pollution, traffic congestion, and energy use. FURTHERMORE, to address these problems, the Transportation Demand Management Act (Second Substitute House Bill 1671, herein known as the "CTR Law") was passed by the 1991 Legislature and signed by the Governor. A 22 member, governor appointed task force was created to oversee implementation. The CTR Law requires counties with populations of one hundred fifty thousand or more and cities within those counties containing "major employers" (employers, private or public, who employ one hundred or more full-time employees who arrive at work between the hours of 6:00 a.m. and 9:00 a.m. on weekdays for at least twelve consecutive months during the year) to develop plans and programs to reduce single occupant vehicle commute trips. This agreement between the Cities and the Conference is formed to meet the requirements of the CTR Law. NOW, THEREFORE, the undersigned parties, having entered into this agreement by their signature, mutually agree as follows: Section I The Conference will hire staff sufficient to coordinate the ongoing development and implementation of the CTR Plan as well as administer this Plan. The staff will ensure that the CTR Plan meets the requirements of the CTR Law and that the CTR Plan will include: 1. Goals for reduction in Single Occupant Vehicle (SOV) commute rates and Vehicle Miles Traveled (VMT) per employee; 2. Designation of CTR Zone(s); 3. Requirements for both public and private affected major employers to implement commute trip reduction programs; 4. An appeals process by which affected employers who, as a result of special characteristics of their business or its location, would be unable to meet the requirements of a commute trip reduction plan, may obtain a worksite specific waiver from compliance or a modification to the requirements of the CTR Plan for Yakima County; 5. Enforcement provisions; A means to determine affected employers' base year values for SOV rate and VMT per employee, and a means to measure progress toward meeting the CTR Plan goals on an annual basis. The Conference will be responsible for coordinating the participation of the affected jurisdictions and development of the CTR Plan. The Conference will also: 1. Take reasonable measures to identify and notify all affected employers within the County. 2. Create and maintain a database of major employers and other interested parties as defined by the CTR Law. 3. Provide information and services to the affected employers to assist in their accomplishing the goals of the CTR Plans. This information includes, but is not limited to the following: 3.1 Meet with employers to discuss assistance available to them in order that they may write comprehensive Commute Trip Reduction Programs. The Conference, on request, will assist affected employers in developing their CTR Programs. 3.2 Continue to meet with employers to provide ongoing support and to assist in the implementation of the services provided for in their CTR Programs. 3.3 Provide employer survey assistance. 3.4 Provide flex -time and telecommuting information. 3.5 Provide parking management information. 3.6 Provide ridematch information for carpools and vanpools. 3.7 Provide newsletter articles and other promotional material as requested. 3.8 Assist in the design and acquisition of employer/commuter information centers; insure that an adequate supply of CTR promotional materials is available. 3.9 Hold transportation fairs at employment sites, as requested, to encourage employee participation in High Occupancy Vehicle (HOV) alternatives and to assist in the promotion of employer -offered HOV services and incentives. 4. Provide initial and ongoing support to Employee Transportation Coordinators (ETCs) designated by the employees. 4.1 Conduct orientation training sessions for newly designated ETCs. 4.2 Assist ETCs in developing networks and obtaining information necessary to meet their CTR responsibilities. 4.3 Encourage Yakima County ETCs to participate in committees as a means of continuing their education. 5. Establish and facilitate an employer -based peer assistance group. 6. Prepare countywide quarterly reports for the County and Cities regarding employer contacts and progress. 7. Provide WSDOT a countywide progress report containing information sufficient to adequately and accurately assess the progress made by each jurisdiction in the county in implementing the CTR law. This report shall be submitted to WSDOT no later than thirty (30) days after June 30 of each year. 8. Administer the Intergovernmental Agreement between WSDOT and the County. This contract is the mechanism for funding and reviewing of tasks. The contract should reflect the interests of both the County and the Conference. Section II This Memorandum of Agreement shall be binding upon the parties, effective until June 30, 2001, unless otherwise terminated as provided herein. Section III All parties to this memorandum of agreement shall have the right to terminate this agreement, with or without cause, by giving written notice of its intention to cancel at the expiration of sixty (60) days following such notice. Section IV This memorandum of agreement neither _requires nor prejudices any further agreement between the parties. The invalidity, in whole or in part, of any provision of this memorandum of agreement shall not affect the validity of any other provisions. In witness whereof, the Cities have executed this agreement as of the date and year last written below. City Contract No. 99-120 %ayor John Puccinelli Resolution No. R-99--140 City of Yakima Mayor Bob Jones City of Selah Mayor Aubrey Reeves, Jr. City of Union Gap Edna Mauch, Chair Yakima Valley Conference of Governments ATTEST: rTh Lon D. Wyrick, Executive Yakima Valley Conference lector Governments Date: Page 1 of 1 Watkins, Linda From: John Haddix ijhaddix@yca ci.yakima.wa.us] Sent: Monday, May 08, 2000 9:33 AM To: Linda Watkins Subject: COG CTR Memorandum of Agreement Dated October 18, 1999 The Yakima Valley Conference of Governments mailed us a copy of their October 18, 1999 CTR Memorandum of Agreement. The copy sent is not a completed Agreement either. It does not show Selah or Union Gap as having signed as parties of record. Participation in the COG Agreement may have been optional. In any event, for official recording purposes, there seems to be no single COG Agreement having all the requested signatures. 05/08/2000 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No.: ` For Meeting of: November 2, 1999 ITEM TITLE: Consideration of a resolution authorizing the Mayor to sign a Memorandum of Agreement designating the Yakima Valley Conference of Governments as lead agency for Commute Trip Reduction (CTR) activities. SUBMITTED BY: Ci ----/am Cook, Director of Community and Economic Development CONTACT PERSON/TELEPHONE: Don Skone, Planning Manager (575-6184) SUMMARY EXPLANATION: The Yakima Valley Conference of Governments (YVCOG) has requested designation as the regional lead agency for a single county -wide Commute Trip Reduction (CTR) program. (See Attached Memorandum) A Memorandum of Agreement creating this program has been developed and was recently approved and signed by the Board of Yakima County Commissioners. YVCOG is now requesting signature of the Agreement by each affected community. Previously, the City of Yakima, and other affected communities, have conducted independent CTR programs with state funds allocated to Yakima County and distributed to each jurisdiction based upon the number of affected worksites. Yakima and other cities then contracted with YVCOG for administration of their local C'IR program. The City of Yakima has contracted with YVCOG for the last three years for CTR program administration. The proposed Memorandum of Agreement would take the place of the City's annual contract with YVCOG and would, following signature by the other affected jurisdictions, initiate a county -wide CTR program. All eligible program expenses would be funded by the Washington State Department Of Transportation and reimbursed to YVCOG. Resolution X_ Ordinance Contract Other Specify Memorandum Funding Source: APPROVAL FOR SUBMITTAL: --------, \\. City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: TO: City of Yakima YAKIMA VALLEY CONFERENCE OF GOVERNMENTS 6 South 2nd Street, Suite 605 • Yakima, Washington 98901 509-574-1550 • FAX 574-1551 e-mail: stafj@yvcog.org • website: www.yvcog.org MEMORANDUM Glenn Rice, Asst. City Manger FROM: Lon Wyrick Executive Director DATE: October 20, 1999 RE: (itit" CTR Memorandum of Agreement On Tuesday, October 18, 1999 the Yakima County Board of Commissioners approved a Memorandum of Agreement which designates YVCOG as the lead agency for all CTR activities. The duties which had previously been performed by Yakima County (fund allocation, reporting, contracts with jurisdictions), will now be performed by the YVCOG. Over the past few months, our office has been exploring the concept of a regionally coordinated approach to Commute Trip Reduction (CTR) program management. YVCOG staff have been doing research with other counties affected under the CTR law on this subject, and they have come up with some ideas about the direction that the CTR program should take in the coming biennium. In the past, WSDOT allocated money to Yakima County for CTR activities. The County then determined the allocation to each affected jurisdiction based on the number of affected worksites in their jurisdiction, and distributed the money to them. The communities that wished to then contracted with YVCOG for CTR administration, technical assistance, and promotions. (See flow chart). The counties which seem to have the most effective CTR promotions and management programs are those which contract the above efforts to a single, county -wide entity such as a transit district or planning council rather than allocating those funds to each affected community. The reasons behind this are simple: each time the allocation process is performed, be it at the state, county, or local level, administration funds are required to perform and monitor that allocation. Creating a single county -wide C'1'R program is simple. A Memorandum of Agreement (MOA) has been developed which is to be signed by each of the affected communities in the county. The MOA designates the lead agency responsible for all CTR activities and their duties under the agreement (see attached). The funding provided by the state is then given directly to the agency to administer the CTR program in that county. MEMBER JURISDICTIONS Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah Sunnyside • T"ieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah Page 2 Here are some other reasons why a centralized CTR program (with YVCOG acting as the lead agency) would be beneficial for each affected community in the county: 1. Non -Duplication of Effort: With a county -wide coordination of CTR activities, each community would not be "reinventing the wheel" in their CTR programs. YVCOG, as the entity which is currently coordinating these activities for the Cities of Yakima, Selah, Union Gap, and the unincorporated county, would expand this work to include all CTR -affected communities. 2. Local Control: Currently, each community which contracts with the YVCOG for CTR assistance has input on the type of promotions used in their community, and has the ability to "opt out" of any portion of any promotion that they find unnecessary or inappropriate for their jurisdiction. YVCOG is suggesting, as part of this proposal, that an advisory committee be created with representatives from each CTR -affected community, to provide oversight and guidance for YVCOG staff who are administering the program. 3. Greater Coordination of Efforts: The management and administrative functions of each communities programs could more easily be accomplished by a central organization such as YVCOG (as it is in a number of other counties). Many of the nine other counties which fall under the CTR law are using this approach with their jurisdictions. As mentioned above, a county -wide CTR program would give each community more "bang" for their buck. A coordinated approach is the only way to take best advantage of the limited resources available within Yakima County. We have taken the liberty of enclosing with this memo a copy of the MOA which we have developed, and which has been approved and signed the the YVCOG Executive Committee, as well as a flowchart showing the current and proposed processes for CTR funds distribution. With the reduction of funds for CTR efforts for this biennium, we feel that this approach will make the best use of those limited funds available to each community for CTR project management and promotion. If you have any questions in regard to this issue, please feel free to call me at (509) 574- 1550. Thank you for your consideration. LDW:LD:jp Enclosures RICEmem.wp CTR Funds Distribution Input and guidance provided by CTR advisory committee No—* Current State receives CTR funding State distributes CTR funding to Yakima County 7 Yakima County allocates funding based on # of worsites in each jurisdiction. mr Yakima County enters into contract with YVCOG for lead agency work, and with all jurisdictions for CTR support activities Jurisdictions decide to contract with YVCOG to perform CTR activities Yes YVCOG enters into contract with each jurisdiction to perform CTR activities irI �TReare completed Jurisdiction performs CTR activities on its own Proposed State receives CTR funding State distibutes CTR funding to Yakima County Yakima County enters into interlocal agreement with YVCOG/jurisdictions CCTR activities are completed