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HomeMy WebLinkAboutR-1999-026 Dial-A-RideRESOLUTION NO. R-99- 26 A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a "Modification No. 2 to Dial -A -Ride Transportation Service/Broker and/or Provider Agreement" with Access Paratransit, Inc. WHEREAS, on November 13, 1996, the City and Access Paratransit entered into Dial -A - Ride Transportation Service/Broker and/or Provider Agreement for provision of paratransit services; and WHEREAS, on November 7, 1997, and pursuant to City Council authorization, the City and Access Paratransit executed Modification No. 1 that increased the service fee for non -lift equipped boardings from $6.50 to $9.00 per boarding, and the service fee for lift equipped boardings from $10.00 to $12.55 per boarding; and WHEREAS, the City and Access Paratransit desire to further modify the Agreement to increase said service fees by $.28 to reflect recent minimum wage law changes and to add an "escalator" clause regarding service fees; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to execute "Modification No. 2 to Dial -A -Ride Transportation Service/Broker and/or Provider Agreement" in order increase service fees to reflect minimum wage law changes, to add an "escalator" clause regarding service fees, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated "Modification No. 2 to Dial -A -Ride Transportation Service/Broker and/or Provider Agreement" with Access Paratransit, Inc. ADOPTED BY THE CITY COUNCIL this 16tday of March, 1999. ATTEST: City Clerk (1k)res/access paralransli pm John Puccinelli, Mayor MODIFICATION NO. 2 TO DIAL -A -RIDE TRANSPORTATION SERVICE BROKER AND/OR PROVIDER AGREEMENT THIS MODIFICATION (hereinafter "Modification No. 2") to the existing Dial -A -Ride Transportation Service Broker and/or Provider Agreement (hereinafter "Agreement") is entered into by and between the City of Yakima, Washington, a municipal corporation, (hereinafter the "City"), and Access Paratransit, Inc., a Washington corporation, hereinafter "Access Paratransit". WHEREAS, on November 13, 1996, the City and Access Paratransit entered into the Agreement for provision of paratransit services; and WHEREAS, on November 7, 1997, and pursuant to City Council authorization, the City and Access Paratransit executed Modification No. 1 that increased the service fee for non -lift equipped boardings from $6.50 to $9.00 per boarding, and the service fee for lift equipped boardings from $10.00 to $12.55 per boarding; and WHEREAS, the City and Access Paratransit desire to further modify the Agreement to increase said service fees by $.28 to reflect recent minimum wage law changes and to add an "escalator" clause regarding service fees. NOW, THEREFORE, the City and Access Paratransit agree to the following underscored modifications to Section 10, "Payment" of the Agreement: 10. Payment. The City agrees to pay the Contractor a fee for services calculated and invoiced as follows: A. On a monthly basis ridership, by boardings requiring a wheelchair lift equipped vehicle and boardings not requiring a lift equipped vehicle. The City shall pay Contractor $10.00 12.83 per boarding for boardings requiring a wheelchair lift equipped vehicle, and $6,50 9.28 per boarding for boardings not requiring a wheelchair lift equipped vehicle. B. The appropriate fare per passenger shall be collected and reported. C. An invoice shall be prepared and presented to the City which presents the above information as a net billing. Thus, fares collected shall be retained by the Contracting Agency and deducted from the fees for service amount. D. Effective March 1, 1999, and January 1 of each succeedin year during the term of this Agreement, the service fees referred to in subsection (A) of this Section shall be increased by the a percentage change equal to the average of the U.S. Cities Consumer Price Index (CPI -W) and the Seattle Consumer Price Index for wage earners calculated for the twelve month period ending on Tune 31 of the preceding year. The reference base period for said Seattle CPI is 1982-84 = 100. If the percentage change in said Indexes does not result in an increase, the service fees shall not change. The modification ($.28 increase) of services fees in Section (10) (A) that reflects minimum wage law changes shall be effective and retroactive to January 1, 1999. Except to the extent expressly modified herein, all of the other terms and conditions contained in the Agreement and Modification No. 1 shall remain in full force and effect. THIS MODIFICATION is executed by the parties this ' 6 day of March, 1999. ACCESS PARATRANSIT, INC. By: l&5 5‘-. ._- President GiiY 99-31 R-99-26 CITY OF YAKIMA By: City Manager R. A. Zais, Jr. ATTEST: City Clerk -3' =="( BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. g For Meeting of 3/16/99 ITEM TITLE: Resolution Authorizing modification of Dial -A -Ride Service Agreement with Access Paratransit SUBMITTED BY: Chris Waarvick, Director of Public Works CONTACT PERSON/TELEPHONE: Bill Schultz, Transit Manager/575-6005 SUMMARY EXPLANATION: On March 2, 1999, the request for modification of the Dial -A -Ride contract came before City Council. The request was as follows: 1.) an increase of $.28 per boarding in the rate of compensation to be retroactive from 1/1/99, and 2.) an annual rate increase tied to the Consumer Price Index (CPI), which will allow the contractor to recover from the impact of mandated minimum wage increases over the remaining life of the contract (through November of 2001). Following considerable discussion, the issue was referred to the Council Transit Committee for further review and recommendation. Transit Committee members Henry Beauchamp and John Klingele met on March 10, 1999, to discuss the issue and develop a recommendation to Council. It is recommended that the contract modifications be approved with the exception of the index being used to determine the annual rate increase. It is recommended that the CPI for all Westem Consumers be replaced with a blended CPI which averages the CPI for Seattle Wage Earners and the CPI for Westem City Consumers (CPI -W). (See attached information sheet.) -CONTINUED ON NEXT PAGE - EXHIBITS Resolution X Ordinance Contract Modification Document X Funding Source: Transit Division Operating Budget APPROVED FOR SUBMITTAL:'.-�. City Manager STAFF RECOMMENDATION: Approve resolution modifying contract TRANSIT COMMITTEE RECOMMENDATION: Concur with Staff recommendation COUNCIL ACTION: 1 To approximate the impact of these changes, if the CPI is figured at 2.2% (as recommended by the Transit Committee), and applied to the rates as modified in 1.) above (an additional $.28/boarding), it will add another $.20 more to the ambulatory rate and $.28 more to the non ambulatory rate. The combined impact of the proposed changes brings the ambulatory rate to $9.48 and the non ambulatory rate to $13.11 per boarding. The total increase in contract cost is estimated at $33,410 for 1999, assuming no change in ridership from '98 levels. There should be sufficient leeway in the budget (currently set at $715,000) to absorb the increase. 2 CITY COUNCIL INFORMATION March 8, 1999 TO: Honorable Mayor and City Council Members FROM: Bill Schultz, Transit Manager SUBJECT: Dial -A -Ride Contract Modification At the last City Council meeting (3/2/99), amendments to the contract with Access Paratransit for Dial -A -Ride service were proposed for Council consideration. The item was tabled as questions arose as to the use of automatic escalation clauses in purchase of service contracts and whether Access Paratransit is licensed to charge DAR clients for service outside City boundaries. The Consumer Price Index (CPI) is used in most of the City's labor contracts to annually determine the amount of cost of living wage increases. An average of two, the CPI for Western Cities (CPI -W) and the Seattle CPI for Wage Earners, is used in all cases. Currently 100% of this average is being used in those labor contracts which contain such provisions. Labor contracts usually set minimum and maximum percentages. CPI -W was 1.6% at year end '98; Seattle CPI for Wage Earners was 2.8% at year end '98. The average of the two is 2.2% for year end 1998. In the purchase of goods and services, the City occasionally uses similar automatic escalation clauses. Currently the Purchasing Division has at least two service contracts which utilize the CPI for All Western Consumers which was at 2.7% at the end of 1998. Access Paratransit has a Limousine License issued by the Washington State Utilities and Transportation Commission which allows them to charge passengers for services outside their contract with the City of Yakima.