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HomeMy WebLinkAboutR-1999-015 Advanced Life Systems, Inc.• • RESOLUTION NO. R-98- 1 5 A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of Yakima to execute the attached City of Yakima Ambulance/Emergency Services Contract for Yakima City Jail Inmates to establish the respective responsibilities of the City of Yakima and Advanced Life Systems, Inc. regarding the emergency transport of City Jail inmates to local area hospitals when inmate emergency medical care is required. WHEREAS, the City of Yakima and Advanced Life Systems, Inc. wish to establish a mutually agreeable service contract between the parties whereby Advanced Life Systems, Inc. will provide transportation/emergency ambulance services to the Yakima City Jail for inmate emergency medical transport at a fixed service rate; and WHEREAS, that in consideration for said fixed rate medical transport services, the City will utilize Advanced Life Systems, Inc. as a "first call" provider of emergency ambulance transportation services for Yakima City Jail Inmates; and WHEREAS, the City does not foresee, based upon its previous experience, that the total cost of annual emergency transport services for jail inmates will exceed Ten Thousand and No /100 Dollars ($10,000.00); and WHEREAS, it is mutually beneficial to the City and to Advanced Life Systems, Inc. to agree to certain emergency service specifications in order to provide the best possible emergency transport services to jail inmates for a reasonable fixed price; and WHEREAS, the City Council deems it to be in the best interest of the City to execute the attached contract between the City of Yakima and Advanced Life Systems, Inc., as the complete representation of the parties' agreement and respective responsibilities regarding the emergency transport of City Jail Inmates to local area hospitals when inmate emergency medical care is required, now, therefore, coNr►eRCT No, qq --/.41 NM--anageKY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima are hereby authorized and directed to execute the attached and incorporated "City of Yakima Ambulance/Emergency Services Contract for Yakima City Jail Inmates". ADOPTED BY THE CITY COUNCIL this arday of rte, , 1998. ATTEST: c�� City Clerk C Arrer Afo . ?? / L[ John Puccinelli, Mayor • • • CITY OF YAKIMA AMBULANCE/EMERGENCY SERVICES CONTRACT for YAKIMA CITY JAIL INMATES PARTIES TO CONTRACT: CITY OF YAKIMA ADVANCED LIFE SYSTEMS, INC. — Ambulance Service WHEREAS, the City of Yakima and Advanced Life Systems, Inc., wish to establish a mutually agreeable service contract between the parties whereby Advanced Life Systems, Inc., will provide transportation/emergency ambulance services to the Yakima City Jail for inmate emergency medical transport at a fixed service rate; that in consideration for said fixed rate medical transport services the City of Yakima will utilize Advanced Life Systems, Inc., as a "first call" provider of emergency ambulance transportation services for Yakima City Jail Inmates; WHEREAS, the City of Yakima does not foresee, based upon its previous experience, that the total cost of annual emergency transport services for jail inmates will exceed Ten Thousand and no/100 Dollars ($10,000.00); WHEREAS, it is mutually beneficial to the City of Yakima and to Advanced Life Systems, Inc., to agree to certain emergency service specifications in order to provide the best possible emergency transport services to jail inmates for a reasonable fixed price; NOW, THEREFORE, in consideration of the mutual benefits to be derived by each of the parties hereto through this agreement, the City of Yakima and Advanced Life Systems, Inc., agree as follows: I. SPECIFIC CONTRACT CONDITIONS The parties to this contract agree that the City of Yakima will utilize Advanced Life Systems, Inc., as a "first call" emergency transportation services provider for the period beginning on the first full calendar day after this contract is approved by the Yakima City Manager and continuing for one calendar year thereafter, terminating at midnight on the last day of said calendar year. As a "first Call" provider the City of Yakima agrees that Advanced Life Systems, Inc., shall be the first emergency medical transport service called by Yakima City Jail personnel in the event any City Jail inmates are in need of emergency medical transport to either Providence Hospital or Memorial Hospital within the City of Yakima. It is further agreed by the parties hereto that in the event Advanced Life Systems, Inc., is, for any reason, unable to respond promptly when called to the Yakima City Jail for inmate transport to a local hospital, Emergency Life Systems, Inc., shall immediately call another emergency medical transport service provider to provide transport service to the jail. In consideration for the City of Yakima so utilizing Advanced Life Systems, Inc.'s, emergency services on a "first call" basis, Advanced Life Systems, Inc., agrees that it shall charge the City of Yakima a flat rate fee of Two Hundred Thirty Dollars and no/100 ($230.00) per each service transport from the City jail to either Providence Hospital or Memorial Hospital in Yakima, said flat rate fee to include the costs of any and all life support measures required during said transport. Advanced Life Systems, Inc., further agrees to provide emergency transportation services in a prompt and professional manner when called upon for transport services by the City jail. The parties further agree that all of the terms and conditions set forth herein are specific to emergency medical transportation services provided to the Yakima City Jail inmates requiring medical transportation services and are exclusive of any other emergency services required or requested by the City of Yakima. A. Contract Renewal: The contract will be renewed automatically unless either party hereto indicates, in writing to the other party at least 30 days prior to the annual expiration of the contract, that the contract will not be renewed for the succeeding calendar year. B. Contract Termination: Either party may, at any time and with 30 days written notice to the other party, terminate the contract terms as of the date specified in said written notice. II. GENERAL CONTRACT CONDITIONS In addition to the specific contract conditions set forth above, the parties agree to the following general contract conditions: A. Insurance Provided by Advanced Life Systems, Inc., (hereafter "ALS, Inc.") (1) Professional Liability Insurance. On or before the date this Agreement is fully executed by the parties, ALS., Inc., shall provide the City with a certificate of insurance as evidence of professional liability coverage with a limit of One Million Dollars ($1,000,000.00) for each wrongful act and an annual aggregate limit of at least Two Million Dollars ($2,000,000.00). The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect. The insurance shall be with an insurance company rated A -VII or higher in Best's Guide. If the policy is on a claims made basis, the retroactive date of the insurance policy shall be on or before the date this contract is executed by both parties hereto, or shall provide full prior acts coverage. The insurance Page 2 of 5 (ke) jailAdvanced Life Systems coverage shall remain in effect during the term of this Agreement and for a minimum of three (3) years following the termination of this Agreement. (2) Commercial Automobile Liability Insurance. On or before the date this Agreement is fully executed by the parties, ALS, Inc., shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. (3) Insurance provided by Subcontractors. ALS, Inc., shall ensure that any subcontractors it utilizes for work/services required under this Agreement shall comply with all of the above insurance requirements. B. Status of Advanced Life Systems, Inc. ALS, Inc., and the City understand and expressly agree that ALS, Inc., is an independent contractor in the performance of each and every part of this Agreement. ALS, Inc., as an independent contractor, assumes the entire responsibility for carrying out and accomplishing the work/services required under this Agreement. ALS, Inc. and its officers, employees, agents, instructors, and subcontractors shall make no claim of City employment nor shall they claim any related employment benefits, social security, and/or retirement. C. Taxes and Assessments. ALS, Inc., shall be solely responsible for compensating its employees and for paying all related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, ALS, Inc., shall pay the same before it becomes due. D. Non -Discrimination. During the performance of this Agreement, ALS, Inc., shall not discriminate on the basis of race, age, color, sex, religion, national origin, creed, marital status, political affiliation, or the presence of any sensory, mental or physical handicap. This provision shall include but not be limited to the following: Page 3 of 5 (ke) jailAdvanced Life Systems employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this Agreement. E. The Americans With Disabilities Act. ALS, Inc., agrees to comply with the Americans With Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its implementing regulations. The ADA provides comprehensive civil rights to individuals with disabilities in the area of employment, public accommodations, state and local government services, and telecommunications. F. Compliance With Law. ALS, Inc., agrees to perform all training services under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. G. No Insurance provided by City. It is understood the City does not maintain liability insurance for ALS, Inc., and/or its officers, employees, agents, instructors, and/or subcontractors. H. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by the ALS, Inc., to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of ALS, Inc., as stated herein. I. Severability. If any portion of the Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. J. Integration. This written document constitutes the entire agreement between the parties. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. K. Non -Waiver. The waiver by ALS, Inc., or the City of the breach of any provision of this Agreement by the other party shall not operate or be construed as a waiver of any subsequent breach by either party or prevent either party from thereafter enforcing any such provision. L. Survival. Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this agreement and shall be binding on the parties to this Agreement. M. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. Page 4 of 5 (ke) jailAdvanced Life Systems N. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County, Washington. P O. Notices All notices and/or demands provided in accordance with the terms of this contract shall be mailed, certified mail, to the last known address of the party to whom notice is sent. Such notice shall be deemed effective when mailed or hand delivered at the addresses specified below. Notice to the City of shall be addressed to: Yakima City Jail Supervisor Yakima City Jail 200 South Third Street Yakima, Washington 98901 - Notice to Advanced Life Systems, Inc., shall be addressed to: Advanced Life Systems, Inc., Bill Woodcock, President 2106 W. Washington Avenue #3 Yakima, Washington 98903 Any change in party address shall be provided to the other party immediately. DATED this 5-11- day of -e-t , , 1998%`l CITY OF YAKIMA By: _. R. A. ZAIS, JR., City Manager. ATTEST: jrt amu= BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. J 1 For Meeting of Feb. 2.1999 ITEM TITLE: Consideration of a Resolution Authorizing and Directing the City Manager and the City Clerk to Execute an Agreement with Advanced Life Systems, Inc. for Ambulance/Emergency Services for Yakima City Jail Inmates SUBMITTED BY: Chief Blesio CONTACT PERSON/TELEPHONE: Chief Blesio, 575-6211 Captain Bronson, 575-6199 SUMMARY EXPLANATION: The attached agreement provides for the transportation/emergency ambulance service to the Yakima City Jail for inmate emergency medical -transportation at a fixed rate of $230 per transport, not to exceed a total annual cost of $10,000. This agreement is beneficial to the City in that it will reduce ambulance costs on an average of $280 per emergency medical transport. Background: In 1998, ambulance services were required for City jail inmates on four (4) occasions. The average bill for those calls was $517.50. Had this contract been in place, the City would have saved $1,150, or over 55%. The option of contracting for this service was first explored as one small part of an overall plan to control expenses and maintain our low per -prisoner -day costs. Although there is no requirement to bid for service -related contracts, both ambulance services were initially contacted and provided quotes which were within $5 of each other. Based on past experience with both companies, Advanced Life Systems was selected as the preferred provider. Factors included our history of dispute resolution with both companies and the ability to deal directly with a local firm. This agreement does not address the issue of long-distance transport. Although conceivable, the sudden onset of serious illness or injury to a City jail inmate requiring transport outside the Yakima area for specialized treatment was considered too remote to be addressed in this contract. Careful medical screening, ongoing professional care and the relatively short duration of most City jail sentences further reduces the likelihood of the need for such service. In the event of an unforeseen emergency, the City would likely pay the going rate. Resolution X Ordinance Contract Other (Specify) Funding Source APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: It is recommended the Council enact the resolution authorizing execution of this agreement. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: