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HomeMy WebLinkAboutR-1998-027 Agreement / Carollo Engineering / Naches River Water Treatment PlantRESOLUTION NO. R-98- 27 A RESOLUTION authorizing execution of a contract with Carollo Engineers, for engineering services relating to a performance evaluation of the Naches River Water Treatment Plant, evaluating several treatment options and an evaluation of the waste recycle process. WHEREAS, the City of Yakima has need for consulting services related to a performance evaluation of the Naches River Water Treatment Plant, evaluating several treatment options and an evaluation of the waste recycle process; and WHEREAS, the City does not possess adequate in-house staff, nor the time to perform the necessary work involved in these evaluations; and WHEREAS, the City of Yakima has complied with the provisions of RCW 39.80 which concerns the procurement of engineering and architectural services by a city; and WHEREAS, the City Council deems it to be in the best interest of the City to contract with Carollo Engineers for the engineering services related to a performance evaluation of the Naches River Water Treatment Plant, evaluating several treatment options and an evaluation of the waste recycle process, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager, City Clerk, and the Assistant City Manager are hereby authorized and directed to execute the attached and incorporated "Consulting Agreement" together with its attachments. ADOPTED BY THE CITY COUNCIL this 17th day of February , 1998. ATTEST. Karen Roberts, City Clerk John Puccinelli, Mayor AGREEMENT This Agreement, made and entered into this S' day of , 199 g , by and between the City of Yakima, Washington, hereinafter called the "CITY', and Carollo Engineers, A Professional Corporation, Consulting Engineers, hereinafter called "ENGINEER", is for the provision by the Engineer to the City, professional services in support of the City's efforts to construct modeling tools to update domestic water service rates. In consideration of the covenants and agreements contained herein, and the terms and conditions hereof, the parties agree as follows: 1. SERVICES Engineer shall provide the City, professional consulting engineering services through a series of task orders as provided in Section 2, below. The professional services to which the parties may agree by task orders may include, but are not limited to those listed in Exhibit A, attached hereto and by this reference incorporated herein. 2. TASK ORDERS Prior to commencement of any services, the City and Engineer shall mutually agree upon and execute a task order for the specified services. The task order shall describe the services to be provided, the time for performance of the service, the provisions for fees for the services, and any provisions additional to this agreement. Execution of this Agreement and Task Order No., 1 by the City and the Engineer authorizes the Engineer to proceed with the services described in Task Order No., 1. Execution of each subsequent task order shall incorporate each subsequent task order into this agreement. The execution of this agreement does not obligate either of the parties hereto to provide or accept any services unless and until the parties have mutually agreed upon and executed a specific task order for such services. 3. TIME PERIOD FOR PERFORMANCE OF SERVICES The Engineer shall commence such services as are described on executed task orders in accordance with the time schedule set forth therein, and shall proceed with the provision of such services in a diligent manner. The Engineer shall not be responsible for delays caused by factors beyond the Engineer's control or which could not reasonably have been foreseen by the parties at the time the task order was executed. The anticipated schedule for the project is shown as Exhibit B. 4. PAYMENT TO ENGINEER A. Fees for Services. For each specified task order executed by the parties, the payment to be made to the Engineer for services performed shall be either (1) a fixed fee amount, or (2) pay the Engineer utilizing the hourly rate and expense schedule, "Fee Schedule", attached hereto as Exhibit C and by this reference incorporated herein. Said fee Schedule is subject to revision by the Engineer not sooner than one year after the execution of this agreement, and no more that once each year thereafter. Under the fee schedule method, the parties shall agree on an amount which represents the maximum fee to which Engineer shall be entitled under that task order. That amount shall represent the best estimate of the parties of the maximum cost of the Engineer's services specified in that task order. In the event the cost of services will exceed that estimate, the Engineer shall advise the City in advance, and in writing of such excess costs and shall provide no services in excess of the original estimated costs, without written approval of the City. B. Estimated Fees. The estimated fees for anticipated task orders are shown in Exhibit A. WTRIIRRG96 C. Renegotiation of Fees. The Engineer reserves the right to renegotiate the fee or estimate of fee specified in any task order if the scope of services as specified in the task order is modified by the City or by others or by conditions beyond the control of the parties hereto, whereupon additional expenses shall be incurred by the Engineer. The City and the Engineer shall agree to such a change in fee and services in writing prior to the Engineer's provision of such modified or changed services. D. Time of Payments. Engineer shall periodically submit invoices for the un -billed portion of the services completed to that date. City agrees to pay the invoiced amounts within 30 days from the date of receipt of the invoice. The invoice format and complete billing instructions are contained in Exhibit D which are incorporated and made a part of this agreement. City agrees to pay Engineer a late charge of 1.5 percent per month or the maximum amount allowed by law, if less, on all amounts remaining unpaid, starting 45 days following the invoice date. City agrees to assess and pay the late charge without further invoicing from Engineer. In the event City questions some element of an invoice, that fact shall be made known to the Engineer immediately. Engineer will assist effect resolution and transmit a revised invoice as necessary. Amounts not questioned by City shall be promptly paid to Engineer in accordance with the above payment procedures. E. Payment in the Event of Termination. In the event of termination of this Agreement, Engineer shall be compensated for services performed under this Agreement to the date of termination in accordance with the terms above. F. Permits and Advertising. City shall pay all regulatory permitting and advertising fees and all other project fees normally paid by the City for public works projects. 5. STANDARD OF PERFORMANCE Engineer shall perform his services in accordance with generally accepted engineering and consulting standards and shall be responsible for the technical soundness and accuracy of all work and services furnished pursuant to this Agreement. The work to be performed under this agreement for professional services shall be done under the direct supervision of Jim Meyerhofer who will serve as Project Manager. It is agreed that other staff members may perform tasks under Mr. Meyerhofer's direction. However, should Mr. Meyerhofer be unavailable to serve as Project Manager, this agreement will be subject immediate termination. 6. TERMINATION Either party may terminate this Agreement at any time upon 30 days written notice to the other party. 7. OPINIONS OF CAST Engineer has no control over the cost of labor, materials, equipment, or services provided by parties other than Engineer and its subcontractors. Engineer has no control over contractors methods of determining prices, or other competitive bidding conditions or market conditions, and its opinions of probable project or construction costs are to be made on the basis of its experience with the construction industry. However, Engineer cannot and does not guarantee that proposals, bids, or actual project or construction costs will not vary from the opinions of probable costs prepared by the Engineer. 8. CONSTRUCTION AND SAFETY Engineer shall not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by contractors or the safety precautions and programs and programs incident to the work of contractors. WTR/IRRG96 9. OWNERSHIP OF DOCUMENTS The originals of all documents, including drawings and specifications, prepared by the Engineer shall remain the property of the Engineer. The Engineer shall provide the City with reproducible and/or non -reproducible copies of the documents, drawings, and specifications, and other work products as specified in each task order. It may further be required that the engineer provided additional copies on computer media of all documents, drawings, and specifications, and other work products as specified in each task order. Such documents, drawings, and specifications are not intended or represented by the Engineer to be suitable for reuse by the City or others on extensions of the services provided for the intended project or on any other project. Any reuse without the written verification or adaptation by the Engineer will be at the City's sole risk and without liability or exposure to the Engineer, and the City shall indemnify and hold harmless the Engineer from all loses, claims, damages, and expenses, including attorney's fees arising out of or resulting therefrom. Any such verifications or adaptations by the Engineer will entitle the Engineer to further compensation at rates agreed to by the parties. Engineer shall provide a reproducible copy of the final record drawings showing the construction project measurements when authorized to do so by task order. 10. DESIGN INTENT Engineer shall prepare design documents, drawings, and specifications with the understanding that he may be observing the quality and progress of resulting construction, for Compliance with the intent design, and furthermore that such observation of any construction will be compensated by the City at the rates agreed upon by the parties hereto. 11. INDEMNITY The Engineer shall defend, indemnify, and hold harmless City from any and all claims or liabilities, including reasonable attorneys fees, arising out of Engineer's negligent performance of this Agreement. Engineer shall comply with all federal government, state and local laws and ordinances applicable to the work to be performed under this Agreement. Prior to beginning work under this Agreement, Engineer shall provide "Certificates of Insurance" as evidence that policies providing the following coverage and limits of insurance are in full force and effect. A. General Comprehensive Liability With respect to liability for injuries to or death of persons and with respect to liability for destruction of or damages to property, the insurance coverage shall be $500,000 combined single limit and such coverage shall include the special provisions listed below: 1. The City, its officers, employees, and agents shall be named as an additional insured and the coverage shall be applicable to and protect the City, its officers, employees, and agents from liability arising from or relating to Engineer's activities relating to this Agreement. Such insurance shall be primary and other insurance maintained or carried by the City shall be separate and distinct and shall nor be contributing with the insurance listed hereunder. 2. Such insurance shall not include explosion, collapse, or underground exclusions commonly referred to as the "XCU" hazards. B. Automobile Comprehensive Liability WTR/IRRG96 With respect to liability for injury to or death of persons and with respect to liability for destruction of or damage to property, the City, its officers, employees, and agents shall be named as additional insured and the insurance coverage shall be $500,000 combined single limit. Such insurance shall be primary and other insurance maintained or carried by the City shall be separate and distinct and shall not be contributing with the insurance listed hereunder. Failure of either or all of the named insured to report a claim under such insurance shall not prejudice the rights of the City, its officers, employees, and agents thereunder. The City, its officers, employees, and agents will have no obligation for the payment of premiums because of its being named as additional insured under such insurance. Prior to beginning work for property acquisition, development of contract plans and specifications, and construction management, the Engineer or its subcontractors shall provide evidence of errors and omissions coverage for a minimum of $250,000. City shall defend, indemnify and hold Engineer harmless from all claims or liabilities, including attorney's fees, arising out of City's negligent acts. 12. ATTORNEY'S FEES In the event suit or legal action is instituted to enforce any of the terms or conditions of this Agreement, venue shall be in Superior Court for Yakima County. The losing party shall pay to the prevailing party, in addition to the costs and disbursements allowed by statute, such sum as the court may judge reasonable as attorney's fees in such suit or action, in both trial and appellate courts. 13. ADDITIONAL SERVICES At the City's option and direction, Engineer shall provide additional engineering, observation, and/or planning services as authorized by mutually agreed task orders. 14. INDEPENDENT CONTRACTOR The parties intend that Consultant at all times be an independent contractor and not an employee of the City, and shall not be entitled to compensation or benefit of any kind except as specifically provided for herein. 15. GOVERNING LAWS This Agreement is governed by the laws of the State of Washington. 16. COMPLETE AGREEMENT This agreement and referenced attachments contains the complete and integrated understanding and agreement between the parties and supersedes any understanding, agreement or negotiation whether oral or written not set forth herein. Amendments, changes, or modifications hereto shall not be valid unless in writing and duly executed by both parties. 17. NO THIRD PARTY BENEFICIARIES OTHER THAN THE STATE OF WASHINGTON The agreement gives no rights to anyone other than the City , Engineer, and the State of Washington, and has no other third -party beneficiaries. 18. ASSIGNMENT Neither party to this Agreement shall assign the Agreement, nor any interest arising herein, without the written consent of the other. The Engineer, with the City's consent, shall be authorized to employ or subcontract with any other party or entity it deems necessary for the performance of any of the services to be provided by the Engineer pursuant to the terms of this Agreement. 19. SEVERABILITY OF AGREEMENT In the event any of the terms or clauses of this WTR/IRRG96 Agreement is held to be illegal or unenforceable by any court or arbitrator, the remaining clauses and terms shall continue in full force and effect and shall be enforceable. 20. MINORITY- AND WOMAN -OWNED BUSINESS; CITY -SPECIFIED SUBCONTRACTORS Engineer will comply with the City's directives in utilizing the services of City -specified subcontractors and/or minority and women -owned businesses on the Project. The firm selected by Engineer to meet said directives will be subject to approval by the City. Engineer's liability arising from the work of said subcontractors or businesses is limited to proceeds available from their insurance. 21. STANDARD OF CARE Engineer shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. No other warranty, express or implied, is included in this Agreement or in any drawing, specification, report, or opinion produced pursuant to this Agreement. 22. LIMITATIONS To the fullest extent permitted by law, Engineer shall not be liable to City for any special, indirect, or consequential damages resulting in any way from the performance of the services stipulated herein. To the fullest extent permitted by law, Engineer's total liability to City for all claims, losses, damages, and expenses resulting in any way from the performance of the services shall not exceed the total compensation received by Engineer under this Agreement. CAROLLO ENGINEERS, A Profess" nal Corporation By: By: rincipal WITNESSES: 7(4 e' c f) 1;..eLw 6 Contract No. 98-27 Resolution No. R-98-27 WTRHRRG96 CITY OF YAKIMA By: �N; °, `� (- , Richard~A. Zais, Jr. City Manager ATTEST: Alt i\J6UA_Lo ren S. Roberts City Clerk EXHIBIT A TASK ORDER(S) & ESTIMATED FEES The cost estimate for Tasks 1 of the services required in this Agreement are shown in the table immediately following. Expenses include direct out-of-pocket expenses and direct charges for computer equipment. Out-of-pocket expenses include such things as travel, communications, postage, and reproduction costs. Task Labor Hours Labor Costs ($) Expenses ($) Total ($) 1 330 27,350 4,950 32,300 Subtotal 330 27,350 4,950 32,300 Cost not to exceed $ 32,300.00 Total of the Services required by this Agreement $ 32,300 WTR/IRRG96 EXHIBIT A CAROLLO ENGINEERS FEE SCHEDULE As of January 1, 1998 Boise, Idaho Engineers/Scientists E/S E/S I E/S II E/S III E/S IV E/S V E/S VI EIS VII EIS VIII E/S IX, Partner Engineering Technicians (ET) ET I ET II ET III ET IV ET V ET VI ET 'VTI Hourly Rate $66.50 71.00 82.25 95.00 111.25 119.50 128.25 136.50 155.00 41.00 44.50 47,75 54.00 58.00 69.75 81.50 Support Staff Office Aides 27.50 Clerical 45.00 Computer Computer Equipment (PC) 10.00 CAD/Graphics (Processing Time) 15.00 Word Processor (Processing Time) 10.00 Travel and Subsistence at cost Mileage .35/mile Subconsultant Cost + 10% Other Direct Costs Cost + 10% EXHIBIT B PROPOSED SCHEDULE & PHASING SCOPE OF WORK The Operational Audit work tasks focus on a series of evaluations and investigations that will yield recommendations for assessing the capability of the existing facilities to meet current and anticipated regulations, City water quality goals, and for optimizing the operation of the existing WTP. The Audit will be completed in the six work subtasks described below. Two meetings and/or workshops with City Staff are proposed during the project. The product of the Operational Audit will be a written report detailing the modifications and recommendations which result from the regulatory and on-site investigations. Refer to Task Order No. 1 for the subtasks necessary to complete Task Order No. 1. TIME OF PERFORMANCE ENGINEER shall commence work on the 23rd day of February, 1998, and shall complete the services under Task Order No. 1 by the 1st day of July, 1998. WTR/IRRG96 EXHIBIT C FEE SCHEDULE Fees for services estimated in the proceeding tasks, are based on the rate schedule set forth below. Rates shown include salary costs, overhead costs, profit. All rates shown are on a per hour basis. Partner $ 155 Project Manager $ 128 Project Staff $ 95 Clerical $ 45 In addition to the above hourly rates, direct out-of-pocket expenses specifically related to services provided under the terms of this agreement will be billed at cost. Computer costs are also recovered through a special billing rate and would be applied to the hours billed under the various tasks. Fee Schedule is attached to Task Order No. 1. WTR/IRRG96 TASK ORDER NO. 1 CITY OF YAKIMA (OWNER) AND CAROLLO ENGINEERS (ENGINEER) This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant to the mutual promises, covenants, and conditions contained in the Agreement between the above named parties dated the 23rd day of February, 1998, in connection with: CITY OF YAKIMA WA'T'ER TREATMENT PLANT PROJECT PURPOSE The purpose of this Task Order is to evaluate the performance of the Yakima Water Treatment Plant (WTP). ENGINEER'S SERVICES The following tasks and subtasks for completing the project are described below. TASK I - OPERATIONAL AUDIT The Operational Audit work tasks focus on a series of evaluations and investigations that will yield recommendations for assessing the capability of the existing facilities to meet current and anticipated regulations, City water quality goals, and for optimizing the operation of the existing WTP. The Audit will be completed in the six work subtasks described below. Two meetings and/or workshops with City Staff are proposed during the project. The product of the Operational Audit will be a written report detailing the modifications and recommendations which result from the regulatory and on-site investigations. Subtask I.1- Regulatory Analysis The purpose of this task is to provide an overview and critical assessment of regulatory issues pertaining to the Safe Drinking Water Act (SDWA). Raw and finished water quality data will be collected and analyzed for compliance with the SDWA and its recent amendments. An overview of proposed and future drinking water regulations will be prepared pertaining to the WTP and water quality. The following specific activities will be conducted as part of this task: I.1.1 Prepare an overview of the SDWA and its amendments. 1141.76 W 1 vnlnror 1lrivn Cnitw Inn • Rnicr+ IB RZ71 A • l7AR\ 114-1/RR • FAY 1111R1 176_99¢1 1.1.2 Collect and review available raw and finished water quality data to ascertain WTP performance. 1.1.3 Determine compliance of the W I'P with the following existing rules: • Surface Water Treatment Rule • Trihalomethane Rule A summary table will be prepared listing each final rule and compliance status of the WTP. I.1.4 Prepare an overview of proposed and future regulations and rules which will have direct impact on the WTP including: Disinfectant/Disinfection By-products Rule (D/DBP), Interim and Enhanced Surface Water Treatment Rules, Filter Backwash Recycling Rule, Arsenic Rule, Sulfate Rule, and the Ground Water Disinfection Rule. Subtask L2 - Pretreatment Performance Evaluation The objective of this task is to review and evaluate the current pretreatment processes at the WTP. Bench scale treatability tests will be performed to optimize the present chemical addition and clarification processes and to evaluate the potential of other improvements to the current treatment process train. Specific subtasks are described below: 1.2.1 Meet with key plant operations staff to discuss and review present pretreatment and chemical dosing strategies. 1.2.2 Review historical raw and treated water quality completed during Task I.1. 1,2.3 Conduct a bench -scale treatability study to optimize the type of coagulant, coagulant dosage, and the effectiveness of polymer addition. I.2.4 Conduct filterability tests for the settled water obtained from the bench -scale jar testing to indicate the relative effectiveness among several pretreatment alternatives. I.2.5 Review and comment on the present chemical application sequence. Suggest modifications to optimize plant performance. 1.2.6 Review and discuss the advantages and issues associated with implementing improvements to the existing treatment train, such as an alternate flash mix system, flocculation, and sedimentation. 1.2.7 Compare the benefits of contact filtration, direct filtration, and conventional treatment in terms of performance and regulatory compliance. Subtask I.3 - Filtration Evaluation The objective of this task is to evaluate and report on the condition of the filters at the WTP using core testing, bench scale, and desktop evaluation techniques to assess the adequacy of the existing facilities to produce a high quality filtered water. The evaluation will assess the existing filter performance and recommend methods to improve filter performance through plant modifications or changes in operational practice. Specific subtasks to be conducted during the filter evaluation include: I.3.1 Meet with key operations staff to discuss and receive input about WTP operation procedures. Collect and review selected as -built plans for the WTP. Copies of selected plan sheets will be provided by the City. I.3.1 Supply WTP staff with a brief memorandum describing filter evaluation techniques, tasks to be performed by WTP staff prior to coring (e.g. recording of: chemical dose, headloss, filter run time, etc.), and any equipment which may be needed on-site. I.3.3 Measure filter media surface elevations at various locations in one representative filter box. I.3.4 Perform filter coring of one representative filter to determine the following parameters: • floc retention profiles through the filter beds • media specifications (depth, gradation, standard sieve analysis) 1.3.5 Evaluate backwash suitability including preparation of a backwash turbidity profile, evaluation of fluidization rates, trough elevation and spacing, and backwash water supply and disposal adequacy. I.3.6 Using existing data, assess adequacy of pretreatment for filtration. I.3.7 Using particle counting equipment, perform analyses of raw and filtered water and determine log removals through the filters. I.3.8 Using data collected in foregoing tasks, assess filter characteristics including mud ball density, support gravel integrity, and underdrain condition. I.3.9 Evaluate the operation and configuration of the existing filter -to -waste (FTW) system, and develop improvements. 1.3.10 Based on the results of the foregoing activities, propose recommendations to improve filtration performance. These recommendations could include, but are not limited to: media adequacy, backwash and surface wash rates and duration, filter aid addition, backwash polymer addition, media support system, underdrain configuration, and the FTW operation. Subtask 1.4 - Filter Waste Washwater Study Options available to treat filter waste washwater will be evaluated during this task. Budget level costs and design criteria will be developed for identified methods to handle washwater, Specific subtasks are described below. I.4.1 Meet with City personnel to discuss and develop an understanding of filter backwashing procedures. 1.4.2 Determine the quality and quantity of the washwater and the desired quality of the recycled washwater. I.4.3 Identify the type and capacity of treatment alternatives. Options include, but are not limited to: lagoons, conventional treatment, mechanical dewatering, discharge to sanitary sewer, and ceramic membrane filtration. 1.4.4 Develop costs and design criteria for the identified options. Subtask 1.5 - Ozone Evaluation The objective of this subtask will be to evaluate ozone as an alternate disinfectant. Forthcoming regulations could require the addition of alternate disinfectants to inactivate chlorine resistant pathogens, such as Cryptosporidium, as well as achieve higher disinfection levels for Giardia. Ozone addition to raw and filtered waters will be tested with Carollo's bench scale flow through test unit. Specific activities to be conducted as part of this subtask are described below. I.5.1 Establish ozone demand/dose relationships and ozone decay curves for raw and filtered waters. Demand curves will be prepared with four points of measured residual. Decay curves will be established for selected measured residual. Two different detention times, most likely 10 and 20 minutes, will be evaluated for each location. I.5.2 Develop design criteria and costs to use ozone for disinfection for each location. Subtask 1.6 - Report Preparation A draft report summarizing the results of Subtasks 1 through 5 will be prepared and distributed to each of the team members. The results of the report will be reviewed with City staff in a meeting to receive comments. 1.6.1 Prepare a Phase I report and submit 10 copies to City staff for review. 1.6.2 Conduct a workshop to discuss the results of the investigations and receive comments regarding the report. I.6.3 Prepare 10 copies of the final report for distribution to the City. ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. /471 For Meeting of 2/17/98 Consideration of a Resolution Authorizing execution of an Agreement with Carollo Engineers for engineering relating to a performance evaluation of the Naches River Water Treatment Plant, evaluating several treatment options and an evaluation of the waste recycle process. SUBMITTED BY: Glenn Rice, ACM Dueane Calvin, In erim Water/Irrigation Manger CONTACT PERSON/TELEPHONE: Dueane Calvin 576-6480 SUMMARY EXPLANATION: Carollo Engineering will conduct . • • •erat'• • - cuses on a series of evaluations and investigations that will yield recommendations for the existing facilities to meet current and anticipated Safe Drinking Water Act regulations. These evaluations and investigations consist of: 1) Requlatory Analysis, determine the capabilities of the WTP to meet current and anticipated regulations; 2) Pretreatment Performance, review the current pretreatment process and recommend additional processes ander modifications to current processes; 3) Filtration Evaluation evaluate the current filters through core sampling and performance records then develop recommena ions for modifica ions and/or repairs; 4) Filter Waste Washwater Study, evaluate the current and anticipated regulations and recommend options for the recycling of the filter washwater; 5) Ozone Evaluation, evaluate ozone a a erna °' = - "disinfectant to replace chlorine. A final report will be issuedd wit fhei'esults of the evalua ions and recommensatidfis, including some pre -design for th;y.�+i�'. hwater recycle process and any filtration modification recommendations. The total cost of these services Resolution X_ Ordinance Contract X Other (specify) Funding Source Water Divis CIP 477 APPROVED FOR SUBMITTAL: ity Manager STAFF RECOMMENDATION: Staff recommends approval of the resolution authorizing the City Manager to execute the accompanying contract with Carollo Engineers, in an amount not to exceed $32,300.00 for the services described therein. COUNCIL ACTION: