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HomeMy WebLinkAboutR-2025-077 Resolution authorizing a contract Amendment with InfoSend Inc., for Bulk Printing and Mailing Services for Utility ServicesSECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR BULK PRINTING AND MAILING SERVICES Whereas, the City of Yakima and InfoSend, Inc. have previously entered into a contract for bulk printing and mailing services on May 22, 2018, City Contract Number 2018-086; and Whereas, on April 4, 2023 the parties amended the contract via city of Yakima resolution R-2023-045 Amendment No, 1. Section 4 of the initial Agreement allowed for two additional one- year extensions. Whereas, Amendment No. 1 is set to expire on May 22, 2025; and Whereas, the parties wish to amend the contract to allow for an additional one year extension, or until a new contract is awarded; whichever comes first; and Now, Therefore, City and InfoSend, Inc. agree to amend Section 3 of the Agreement to read as follows: 3. Contract Term The period of this Contract shall be for a period of one year from its effective date. The City may, at its option, extend the Contract on a year to year basis for up to seven additional years provided, however, that either party may at any time during the life of this Contract, or any extension thereof, terminate this Contract by giving thirty (30) days' notice in writing to the other party of its intention to cancel. Contract extensions shall be automatic, and shall go into effect without written confirmation, unless the City provides advance notice of the intention to not renew. Prices remain firm for the first twelve month period of the Contract. All other terms and conditions of the agreement remain in effect unchanged, This amendment shall become effective once authorized signatories of both InfoSend, Inc. and the City of Yakima have signed this Amendment. CITYOFYA By: INFOSEND, INC. Digitally signed by Russ Rezai Russ Rezai Date:2025,04.22 By; 11:01t05 -0T00' ctoria Baker, C" Manager Russ Rezai, President Ro nda Ibarra, C City contract noZc Date: 04/22/2025 CITY CONTRACT N© 16oat AvIlLuti RESOLUTION NO: 2-47- 077 Item No. 7.F. For Meeting of: May 6, 2025 ITEM TITLE:Resolution authorizing a contract amendment with InfoSend Inc., for Bulk Printing and Mailing Services for Utility Services (Enterprise Fund) SUBMITTED BY:*Anabel Chavez, Utility Customer Services Manager Christina Payer, Buyer II - Purchasing BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT SUMMARY EXPLANATION: The current contract is set to expire on 5/22/25. InfoSend Inc., is the current vendor. They have agreed to extend current contract pricing for an additional one-year period or until a new RFP process has been completed and an award is made, whichever comes first. If approved, this one-year contract extension will allow the purchasing division proper time to review and develop RFP specifications that meet the changing needs for these services. Scope of services include, but are not limited to; printing and mailing of weekly utility statements, delinquent notices, water department notices and envelope stock, printing & mailing services, and bill inserts as required for the City of Yakima Utility Services Division. The city mails out approximately 200,000 utility statements and 70,000 utility notices annually. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution Amendment No. 2_11807P.docx 11807P Contract Amendment No. 2.docx