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HomeMy WebLinkAboutR-2025-068 Resolution authorizing an Affiliation Agreement with Central Washington University to provide clinical learning experiences and facilities for students Docusign Envelope ID 271EEB71-E333-41FO-B6B1-AF8FF5672330 AFFILIATION AGREEMENT 17221 This Agreement is made and entered into between Central Washington University ("School"), located at 400 East University Way, Ellensburg, Washington 98926, and City of Yakima Fire Department ("Training Site"), located at 401 North Front Street, Yakima, Washington. The purpose of this Agreement is for Training Site, which is committed to training health care professionals, to provide desirable clinical learning experiences and facilities for School's students who are enrolled in its education programs (the "education program"). In consideration of the mutual covenants and agreements contained herein, School and Training Site agree as follows: I. GENERAL PROVISIONS A. School and Training Site agree that contemporaneous with or following execution of this Agreement and within the scope of its provisions, School may develop letter agreements with Training Site to formalize operational details of the clinical education program. These details include, but are not limited to, the following: Beginning dates and length of experience (to be mutually agreed upon at least one month before the beginning of the clinical education program); Number of students eligible to participate in the clinical education program; Specific days, hours and locations for the clinical education program; Specific learning objectives and performance expectations for students; Specific allocation of responsibilities for the faculty Liaison, clinical education Supervisor, and Preceptors, if any, referenced elsewhere in this Agreement; Deadlines and format for student progress reports and evaluation forms. Any such letter agreements will be considered to be attachments to this Agreement, will be binding when signed by authorized representatives of each party, and may be modified by subsequent letter agreements signed by authorized representatives of each party. B. School and Training Site will jointly plan the clinical education program and jointly evaluate students. Exchange of information will be maintained by on-site visits when practical and by letter or telephone in other instances. C. School and Training Site will instruct their respective faculty, staff, and students participating in the clinical education program, to maintain confidentiality of student and patient information as required by law and by the policies and procedures of School and Training Site. D. There will be no payment of charges or fees between School and Training Site. E. During the term of this Agreement, the Parties, including any subcontractor, must not discriminate on the bases of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, citizenship or immigration status, honorably Docusign Envelope ID 271EEB71-E333-41FO-B6B1-AF8FF5672330 discharged veteran or military status, the presence of any sensory, mental, or physical disability, the use of a trained dog or service animal by a person with a disability, genetic information, or any other protected status, in compliance with applicable state and federal law, including RCW 49.60.530. In addition, the Parties, including any subcontractor, must give written notice of this nondiscrimination requirement to any labor organizations with which the Parties, or subcontractor, have a collective bargaining or other agreement. II. SCHOOL'S RESPONSIBILITIES A. School will provide information to Training Site concerning its curriculum and the professional and academic credentials of its faculty for the students at Training Site. School will designate an appropriately qualified and credentialed faculty member to coordinate and act as the Liaison with Training Site. School will be responsible for instruction and administration of the students' academic education program. School will notify Training Site in writing of any change or proposed change of its Liaison. School will have the final responsibility for grading students. B. School's faculty will meet with the Training Site clinical education Supervisor Preceptors, if any, at the beginning and end of the clinical education program to discuss and evaluate the clinical education program. These meetings will take place in person if practicable, otherwise by telephone conference. School is responsible for arranging and planning the meetings. C. School will provide the names and information pertaining to relevant education and training for all students enrolled in the clinical education program at least four weeks before the beginning date of the clinical education program. School is responsible for supplying any additional information required by Training Site as set forth in this Agreement, prior to the arrival of students. School will notify Training Site in writing of any change or proposed change in a student's status. D. School will obtain evidence of current immunizations against diphtheria, tetanus, poliomyelitis, measles (rubeola), mumps, rubella (or a positive rubella titer), and of hepatitis B immunity status, documented by a protective titer, for those students who will be in contact with patients/clients. For each student born after 1956, School will maintain on file records of positive titer or of post-1967 immunization for rubella and rubeola. At the time of immunization, students with no history of exposure to chickenpox will be advised to get an immune titer. School will require yearly PPD testing or follow-up as recommended if the students are PPD-positive or have had BCG. School will provide information to Training Site regarding student status concerning the above requirements. E. School will assign to Training Site only those students who have satisfactorily completed the prerequisite didactic portion of the curriculum and who have evidence of completion of a CPR course based on American Heart Association or American Red Cross guidelines and related to the age group(s) with whom they will be working. Docusign Envelope ID:271EEB71-E333-41FO-B6B1-AF8FF5672330 F. School shall ask each student who may be placed in Training Site to obtain his/her criminal history background record from the Washington State Patrol, pursuant to RCW 43.43.834 and RCW 43.43.838, to release a copy of that record to the School, and to authorize the School to transmit that record or copy thereof to Training Site. Before the start of training, School will provide Training Site with the names of any students who have failed to provide the requested records, or who refuse to authorize the release of records to Training Site. The students will be informed that, whether or not they agree to obtain the record and agree to release it to School and Training Site, Training Site may conduct the background inquiry directly and the Training Site may refuse placement of a student who does not provide the requested records or who has a record of prior criminal conduct. Training Site understands and agrees that any information forwarded to it by School has been procured through this process. School does not certify the veracity of the records provided and, furthermore, the obligation to conduct appropriate background checks and the liability for non-compliance therewith remains the responsibility of Training Site. G. School will comply with and ensure to the extent possible that students comply with the policies and procedures established by Training Site. School will notify each student of his/her status and responsibilities pursuant to this Agreement. This includes notification to students of the need to procure the insurance coverage required by the Training Site as identified in section V. C. below prior to being admitted to the Training Site. H. School will encourage each student participating in the clinical education program to acquire comprehensive health and accident insurance that will provide continuous coverage of such student during his or her participation in the education program. School will inform students that they are responsible for their own health needs, health care costs, and health insurance coverage. III. TRAINING SITE'S RESPONSIBILITIES A. Training Site will provide students with a desirable clinical education experience within the scope of health care services provided by Training Site. Training Site will designate in writing Preceptors, if any, to be responsible for the clinical education program, and will designate in writing one person as the clinical education Supervisor, who will maintain contact with the School-designated Liaison to assure mutual participation in and review of the clinical education program and student progress. Training Site will submit in writing to School the professional and academic credentials for the Preceptors and clinical education Supervisor. Training Site will notify School in writing of any change or proposed change of the Preceptors or clinical education Supervisor. Docusign Envelope ID 271EEB71-E333-41FO-B6B1-AF8FF5672330 B. Training Site will provide students with access to sources of information necessary for the education program, within Training Site's policies and procedures and commensurate with patients' rights, including library resources and reference materials. C. Training Site will make available to students basic supplies and equipment necessary for care of patients/clients and the clinical education program. Within the limitation of facilities, Training Site will make available office and conference space for students and, if applicable, School faculty. D. Training Site will submit required reports on each student's performance and will provide an evaluation to School on forms provided by School. E. Training Site retains full responsibility for the care of patients/clients, and will maintain the quality of patient care without relying on the students' clinical training activities for staffing purposes. F. Training Site will have the right to take immediate temporary action to correct a situation where a student's actions endanger patient care. As soon as possible thereafter, Training Site's clinical education Supervisor will notify School of the action taken. All final resolutions of the student's academic status in such situations will be made solely by School after reviewing the matter and considering whatever written factual information Training Site provides for School; however, Training Site reserves the right to remove a student from the service provided by this Agreement or to terminate the use of its facilities by a particular student where necessary to maintain its operation free of disruption and to ensure quality of patient care. G. On any day when a student is participating in the clinical education program at its facilities, Training Site will provide to such student necessary emergency health care or first aid for accidents occurring in its facilities. The student will be responsible for the costs of any and all care. H. Except as provided in this Agreement, Training Site will have no obligation to furnish medical or surgical care to any student. IV. STUDENTS' STATUS AND RESPONSIBILITIES A. Students will have the status of learners and will not replace Training Site personnel. Any service rendered by students is incidental to the educational purpose of the clinical education program. B. Students are required to adhere to the standards, policies, and regulations of Training Site during their clinical education program. Docusign Envelope ID:271EEB71-E333-41FO-B6B1-AF8FF5672330 C. Students will wear appropriate attire and name tags, and will conform to the standards and practices established by School during their clinical education program at Training Site. D. Students assigned to Training Site will be and will remain students of School, and will in no sense be considered employees of Training Site. Training Site does not and will not assume any liability under any law relating to Worker's Compensation on account of any School student's performing, receiving training, or traveling pursuant to this Agreement. Students will not be entitled to any monetary or other remuneration for services performed by them at Training Site, nor will Training Site otherwise have any monetary obligation to School or its students by virtue of this Agreement. E. Students will be informed by School that the training may take place in the field or other places that have inherent risk and that student assumes the sole risk of the experience. Students will be required to waive all claims against the Training Site for any injury or damages claimed or suffered arising out of their performance of this Agreement, including but not limited to, travel to and from the work sites, presence on Training Site property and performance of assigned duties or permitted activities. V. LIABILITY COVERAGE PROVISIONS A. Each party to this Agreement shall be responsible for its own acts or omissions and for those of its officers, employees, and agents. Neither party shall be responsible for the acts or omissions of persons or entities not a party to this Agreement. B. School is covered by the State of Washington Self-Insurance Program and the Tort Claims Act (Chapter 4.92 RCW). Claims against School and its employees, officers, and agents in the performance of their duties under this Agreement will be paid from the tort claims liability account as provided in Chapter 4.92 RCW. C. Training Site will accept placement of only those students who are insured against liability for actions or inactions occurring in the clinical setting. Students participating in the education program will be covered by a student medical malpractice and general liability policy offered through the School or acquired by the student through another source. The limits on the medical malpractice and general liability policy shall be, at a minimum, $1,000,000 per occurrence. Certificates of such coverage purchased by the student will be provided to the Training Site prior to the School's placement of the student in Training Site programs. Should proof of insurance not meet with Training Site's approval, Training Site can refuse to accept the student into its programs. D. Training Site is self-insured and maintains adequate and appropriate insurance coverage. Through that coverage, Training Site provides liability coverage for its employees, officers, and agents in the performance of this Agreement, and further provides the means for defense and payment of claims that may arise against such individuals. Docusign Envelope ID.271EEB71-E333-41FO-B6B1-AF8FF5672330 VI. TERM A. This Agreement is effective beginning January 13, 2025 and will continue for five (5) years. This agreement will be reviewed no later than three years from its effective date, or earlier at the request of either party. School and Training Site will jointly plan student placement in advance of each year's beginning, taking into account the needs of the school for clinical placement, maximum number of students for whom Training Site can provide a desirable clinical education experience, and the needs of other disciplines or schools requesting clinical placements. B. This agreement may be canceled by written notice one year prior to termination; however, such termination shall not become effective for the students then enrolled in the clinical education program if such termination prevents completion of their clinical education program requirements. VII. PROVISIONS REGARDING BLOOD-BORNE PATHOGENS A. School certifies that it has trained each student it sends to Training Site in universal precautions and transmission of blood-borne pathogens, and that it will send to Training Site only students who have been trained in and have practiced using universal precautions. School has recommended the Hepatitis B (HBV) screening to all clinical education program students before assignment to Training Site. Students may waive the HBV series, but are required to have a TB screening and be up-to-date on all other immunizations. Training Site will provide personal protection equipment that is appropriate for the tasks assigned to School's students. B. In the event a student sustains a needle-stick injury or other substantial exposure to bodily fluids of another or other potentially infectious material while participating in the clinical education program at Training Site, Training Site agrees to provide the following services: Being seen by Training Site's employee health service and/or emergency department as soon as possible after the injury; Emergency medical care following the injury; Initiation of HBV, Hepatitis C (HCV) and HIV protocol; HIV counseling and appropriate testing. The student will be responsible for the costs of any and all care, testing, counseling, and obtaining necessary follow-up care. C. The source patient's HBV, HCV and HIV status will be determined by Training Site in the usual manner to the extent possible. VIII. MISCELLANEOUS PROVISIONS Docusign Envelope ID:271EEB71-E333-41FO-B6B1-AF8FF5672330 A. Entire Agreement. This Agreement constitutes the entire agreement between the parties, and supersedes all prior oral or written agreements, commitments, or understandings concerning the matters provided for herein. B. Amendment. This Agreement may be modified only by a subsequent written Agreement executed by the parties. The provisions in this Agreement may not be modified by any attachment or letter agreement as described elsewhere in this Agreement. C. Order of Precedence. Any conflict or inconsistency in this Agreement and its attachments will be resolved by giving the documents precedence in the following order: 1. This Agreement; 2. Attachments to this Agreement in reverse chronological order. D. Governing Law. The parties' rights or obligations under this Agreement will be construed in accordance with, and any claim or dispute relating thereto will be governed by, the laws of the State of Washington. E. Notices. All notices, demands, requests, or other communications required to be given or sent by School or Training Site, will be in writing and will be mailed by first- class mail, postage prepaid, or transmitted by hand delivery or facsimile, addressed as follows: (a) To School: Central Washington University 400 East University Way Ellensburg, WA 98926 (b) To Training Site: Yakima Fire Department 401 North Front Street Yakima, WA 98901 Each party may designate a change of address by notice in writing. All notices, demands, requests, or communications that are not hand-delivered will be deemed received three (3) days after deposit in the U.S. mail, postage prepaid; or upon confirmation of successful facsimile transmission. F. Survival. School and Training Site expressly intend and agree that the liability coverage provisions of this Agreement will survive the termination of this Agreement for any reason. G. Severability. If any provision of this Agreement, or of any other agreement, document or writing pursuant to or in connection with this Agreement, shall be held to be Docusign Envelope ID 271EEB71-E333-41FO-B6B1-AF8FF5672330 wholly or partially invalid or unenforceable under applicable law, said provision will be ineffective to that extent only, without in any way affecting the remaining parts or provisions of said agreement. H. Waiver. Neither the waiver by any of the parties hereto of a breach of or a default under any of the provisions of this Agreement, nor the failure of either of the parties, on one or more occasions, to enforce any of the provisions of this Agreement or to exercise any right or privilege hereunder, will thereafter be construed as a waiver of any subsequent breach or default of a similar nature, or as a waiver of any of such provisions, rights or privileges hereunder. I. Inspection. Training Site will permit, on reasonable notice and request, the inspection of clinical and related facilities by agencies charged with responsibility for accreditation of School. J. HIPAA. School voluntarily provides students with training on the requirements of the Health Insurance Portability and Accountability Act(HIPAA). Training Site will provide additional training on Training Site's specific HIPAA policies and procedures. School will direct its students and faculty to comply with the policies and procedures of Training Site. No protected healthcare information (PHI) is anticipated to be exchanged between Training Site and School. Solely for the purpose of defining students' role in relation to the use and disclosure of Training Site's PHI, students acting pursuant to this Agreement are defined as members of Training Site's workforce. However, School's students and faculty shall not be considered to be employees of Training Site. CENTRAL WASHINGTON UNIVERSITY TRAINING SITE ADS ,.—Signed by /—Signed by • 152A25827DA9483 �_ 4/21/2025 8B4138AADA0F499 Signature Signature Dean, CEPS City Manager Title Title 4/21/2025 4/21/2025 Date Date CITY CONTRACT NO:: (:-C" �'LSU)1 RESOLUTION N Q 2-C Item No. 7.G. For Meeting of: April 15, 2025 ITEM TITLE:Resolution authorizing an Affiliation Agreement with Central Washington University to provide clinical learning experiences and facilities for students (No Budgetary Impact) SUBMITTED BY:Aaron Markham, Fire Chief BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT SUMMARY EXPLANATION: This Affiliation Agreement will allow for Central Washington University students enrolled in the Clinical Education Program to participate in learning experiences with the Yakima Fire Department through a ride-a-long program. As part of their final requirements for their course, students will observe Yakima Fire Department Emergency Medical Technicians (EMTs) providing pre-hospital care to residents of the City of Yakima. ITEM BUDGETED: STRATEGIC PRIORITY 24-25: An Engaged Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution_CWU.docx Affiliation Agreement.pdf 53