HomeMy WebLinkAboutR-2025-037 Resolution authorizing Supplemental Agreement with HLA Engineering & Land Surveying for 72nd Ave and W Washington Ave Roundabout Project 2517 RESOLUTION NO. R-2025-037
A RESOLUTION authorizing Supplemental Agreement 4 with HLA Engineering and Land
Surveying Inc providing professional services for the 72nd Avenue & W.
Washington Avenue Roundabout Project 2517.
WHEREAS, the City of Yakima (City) desires to improve the 72nd Avenue and W.
Washington Avenue intersection; and
WHEREAS, improvements consist of constructing a roundabout at the intersection of
72nd Ave and W. Washington Avenue; and
WHEREAS, the City entered into Contract 2021-054 with HLA Engineering and Land
Surveying, Inc and desires to supplement the existing agreement to include added work for
design, construction management, and extend the agreement end date through construction;
and
WHEREAS, funding for the Project is provided by 2019 State Transportation
appropriation and Transportation Improvement Board (TIB) funds; and
WHEREAS, the City Council of the City of Yakima finds that supplementing the
Professional Services Agreement is in the best interests of the City and its residents; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a Professional Services Agreement
Supplement 4 with HLA Engineering and Land Surveying, Inc., attached hereto and
incorporated herein by this reference, not to exceed Four Hundred Seventy-Seven Thousand
Dollars ($477,000) to provide the Professional Services as described in the Supplemental
Agreement.
ADOPTED BY THE CITY COUNCIL this 18th day of February, 2025.
ATTEST: �P ua �� atricia Byers, ayor
randy Br ,dford, eput City C
1SH1NG'
Contract Supplemental Agreement
Supplemental Agreement Organization and Address:
Number: 4 HLA Engineering and Land Surveying, Inc (HLA)
2803 River Road
HLA Project No 21107E/C Yakima, WA 98902
Original Contract Number: Execution Date of Supplement:
2021-054 ,t+'fiary ,.-'C , 2025
City Engineering Project Number: Completion Date of Supplement:
2517 December 31, 2025
Project Title: Maximum Amount Payable this Supplement:
72nd Avenue and W. Washington Avenue Design $50,000
Roundabout— Design and Construction Bidding and Construction $427,000
Engineering Supplement No. 4 Total $477,000
Original Contract: $99,500
Supplement No 1. $59,780
Supplement No. 2: $0
Supplement No 3. $0
Maximum Amount Payable for Supplement No 4: $477,000
the Agreement: Total $636,280
Section 1: Supplemental Agreement
The City of Yakima, Washington desires to supplement the contract agreement entered into with HLA
Engineering and Land Surveying, Inc., and executed on April 7, 2021, by Resolution No. R-2021-045 and
identified as Contract No. 2021-054. All provisions in the basic contract remain in effect except as
expressly modified by this supplement. The changes to the agreement are described as follows:
Section 2: Scope of Services
Reasoning for this contract supplement is described as follows.
• HLA's original scope of services included an asphalt roundabout. At 90% plan completion, it was
determined by the City that an alternative bid schedule for a concrete roundabout option should
be included in the bid documents if bids came in favorable or if additional funding was received.
HLA revised plans, specifications, and estimates to include an alternative bid schedule for the
concrete roundabout. Additional work associated with adding a concrete roundabout at 90%
plans included:
o Analysis of structural concrete including load bearing, longevity, and resistance to cracking
o Substantial plan revisions to add a concrete roundabout and its associated design
requirements (typical sections,jointing plans, curbing, and details).
o Several iterations of design for a concrete roundabout including geometry, curb types, and
adjustment to storm drainage.
• Increase in Project Management and Administration tasks (including additional plan reviews) due
to the addition of an option of a concrete roundabout.
• Following the City receiving notification of TIB funding in November 2024, the City directed the
alternative bid schedule for the concrete roundabout to be incorporated into the base bid.
Substantial revisions were required to re-order plans, specifications, and estimate to remove the
alternative bid schedule.
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Preparation of project-specific traffic control plans for each phase of construction per the City's
request. Addition of bidding services, including:
o Prepare advertisement for bids.
o Post documents to HLA website, notify potential bidders and utility companies of PROJECT
posting, and maintain planholder list.
o Answer and supply information as requested by prospective bidders.
o Prepare and issue addenda to contract documents, if necessary.
o Attend bid opening and participate in the evaluation process
o Prepare a summary of the bids received and review the bidder's qualifications and
responsiveness.
o Provide a recommendation for an award to the Agency for construction contract.
II. CONSTRUCTION OBSERVATION AND ADMINISTRATION
The following phase is to be added to Exhibit A— Project Scope of Services in the Agreement For
Professional Services by Supplement No. 4.
G CONSTRUCTION ENGINEERING SERVICES
1 Following Council award authorization, prepare notice of award to the Contractor,
assemble construction contract documents, and coordinate contract execution with the
CITY and Contractor.
2. Review Contractor's submission of certificate of insurance and contract bond
3. Coordinate and facilitate preconstruction meeting with the CITY, Contractor, private
utilities, and affected agencies, including preconstruction agenda and meeting record
4. Prepare and transmit notice to proceed to Contractor.
5. Furnish a field survey crew to provide geometric control, including construction staking.
6. Furnish a resident engineer(inspector)to observe construction for substantial
compliance with plans and specifications and CITY Construction Standards.
7 Review Contractor's submission of samples and shop drawings.
8. Maintain material submittal list for duration of PROJECT.
9 Respond to Contractor requests for information (RFI)
10. Prepare daily progress reports.
11. Prepare weekly statements of working days.
12. Consult and advise the CITY during construction and make final review and report of
the completed work with CITY representatives.
13. Coordinate and attend construction meetings anticipated once per week during the
duration of improvements.
14. Perform measurement and computation of pay items.
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15. Prepare and provide monthly progress estimates to the CITY and recommend progress
payments for the Contractor.
16. Prepare proposed contract change orders and/or force account computations as
required.
17. Conduct final walkthrough inspection with the Contractor and CITY. Prepare and
transmit punchlist to Contractor.
18 Prepare and furnish record drawings and field notes of completed work in accordance
with PROJECT field records provided by the resident engineer and those submitted by
the Contractor.
19. Monitor the Contractor's compliance with state labor standards.
20. Assist the CITY with funding reimbursement information and supporting documentation,
as requested.
21. Monitor the Contractor's compliance with Disadvantaged Business Enterprise (DBE)
goals and reporting requirements.
22. Prepare and submit recommendation of PROJECT acceptance.
23. Prepare and submit Notice of Completion of Public Works Contract (NOC).
24. Coordinate and administer a PROJECT completion debrief meeting with CITY, HLA,
and contractor if requested by CITY
25. Monitor lien releases from state agencies.
26. Notify CITY when retainage may be released.
IV. TIME OF COMPLETION
The following phase is to be added to Exhibit A—Time of Completion in the Agreement For
Professional Services by Supplement No. 4.
G. CONSTRUCTION ENGINEERING SERVICES
1. Construction engineering services shall begin upon construction contract award by the
CITY to the lowest responsible bidder and extend through notification to the CITY when
retainage may be released.
2. A maximum of one hundred thirty-five (135) working days has been assumed for the
construction of improvements, utilizing a standard 40-hour work week.
3. Should the Contractor be granted time extensions for construction completion due to
recognized delays, requested additional work, and/or change orders, services during
construction beyond the one hundred thirty-five (135)working days shall be considered
additional services.
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V. FEE FOR SERVICES
The following phase is to be revised in Exhibit A— Fee for Services in the Agreement For
Professional Services by Supplement No. 4.
E. FINAL ENGINEERING DESIGN, PLANS, AND SPECIFICATIONS (60%, 90%, 100% and
Final)
1. All work described in Section 2: Scope of Services above shall be performed on a time-
spent basis at the current hourly billing rates shown in Exhibit B, plus reimbursement
for direct non-salary expenses shall be increased by $50,000. With Supplement No. 4
the total estimated fee for this phase is $209,280.
2. See updated Exhibit B for the current Schedule of Rates for HLA Engineering and Land
Surveying, Inc.
3. See added Exhibit C-1 for Professional Fees—Engineer's Hourly Design Estimate
The following phase is to be added to Exhibit A— Fee for Services in the Agreement For
Professional Services by Supplement No. 4.
G. CONSTRUCTION ENGINEERING SERVICES
1. All work described in Item G of the Scope of Services above shall be performed on a
time-spent basis at the current hourly billing rates shown in Exhibit B, plus
reimbursement for direct non-salary expenses for an estimated fee of$427,000
2. See updated Exhibit B for the current Schedule of Rates for HLA Engineering and Land
Surveying, Inc.
3. See added Exhibit C-2 for Professional Fees— Engineer's Hourly Construction
Estimate.
Section 5: Compensation
The maximum payable amount will be increased by $477,000 With Supplement No. 4 the total maximum
amount payable for the agreement of$636,280.
If you concur with this supplement and agree to the changes as stated above, please sign the appropriate
spaces below and return to this office for final action.
By. Michael T. Battle, PE, President By. Victoria B er
Cons -nt Sig lature City Mena Signature
//2z/7--0 zS"— Pno. -0.4D1
Date Date
CITY CONTRACT NO"'0]1-'05S f V ;-ts-4-!
RESOLUTION NO: ' ( -�_
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EXHIBIT B
SCHEDULE OF RATES FOR
HLA Engineering and Land Surveying, Inc.
Effective January 1, 2025, through December 31, 2025
Senior Principal Engineer $274.00 per hour
Licensed Principal Engineer $245.00 per hour
Licensed Principal Land Surveyor $245.00 per hour
Director of Engineering, Construction, Other $245.00 per hour
Licensed Professional Engineer $221.00 per hour
Other Licensed Professional $221.00 per hour
Project Engineer II $202.00 per hour
Supervisor of Construction, Planning, Other $202.00 per hour
Licensed Professional Land Surveyor $199.00 per hour
Planner Ill $185.00 per hour
Project Engineer I $181.00 per hour
CAD II $180.00 per hour
Contract Administrator Ill, Administrative Ill $166.00 per hour
Resident Engineer II $166.00 per hour
Planner II $164.00 per hour
CAD I $160.00 per hour
Surveyor II $160.00 per hour
Engineering Technician Ill $149.00 per hour
Planner I $149.00 per hour
Resident Engineer I $149.00 per hour
Surveyor I $147.00 per hour
Surveyor on Two Man Crew $141 00 per hour
Contract Administrator II, Administrative II $139.00 per hour
Engineering Technician II $128 00 per hour
Surveyor on Three Man Crew $123.00 per hour
Contract Administrator I, Administrative I $107.00 per hour
Engineering Technician I $107.00 per hour
Vehicle Mileage Federal Rate
Schedule of Rates may be adjusted during the term of this Agreement to the HLA Standard Hourly Rates
in effect at the time.
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0 o EXHIBIT C-1
`= N Professional Fees
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m� •�•H LA ENGINEER'S HOURLY DESIGN ESTIMATE
o pa Yakima 72nd and Washington Roundabout
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0 Engineering sndtand wr:eying,Inc. HLA Project Number 21107E-Supplemental Agreement 4
C ,7.,.
g N Director or Licensed Supervisor of Licensed
6enior Principal Engineering, Project earn inintrotive Contract Contract Engineering Total Labor Total Labor Dollars
7 y
O .(I, Employee Classmcahon Engineer Construction, Professional Construction. Professional Engineer I ili Administrator II Odor inistrator I Technician I Hours
Engineer Planning,Other Land Surveyor
N 90 Other
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-0 TASK RATE $274 4246 $221 4202 4199 4181 $166 4136 $107 $107
E. Final Engineering Design,Plans.and Estimate 2 9 as 5 4 92 24 4 0 0 227 $44,954
0 (60%,90%,and Final)
j a 90%Flans 24 24 43 49,648
CD 90%Engreers Estimate 4 0 12 $2,332
O to 90%Specifications 4 c e 13 $2,936
A 0 Uhlity Ccxci nation E L 13 $2,050
p x 50%Sutxrittel 4 L 8 $1,608
O 3 100%Plorc 24 24 43 $9,649
o to
x 100%Erg rcc's Ec imate 4 8 12 62,332
0 100%Specifications E 1 c 12 25 $4,686
.."..4- 0A0C 2 8 4 4 4 2 4 23 $5,914
v 100%9Lnrittal a 10 4 23 $3,800
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D C. Bidding Phase Assistance(New Phase) 2 0 12 0 0 4 0 8 0 0 26 $5,036
CD Bidding[These A=_sistance 2 12 L 8 23 $5,036
7
M Total Hours 4 8 100 6 4 96 24 12 0 0 253
f o Total Labor $1,096 $1,960 $22,100 $1,010 $796 $17:376 $3,984 $1,668 $0 $0 $49 990
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O- DIRECT NON-SALARY EXPENSES
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c Vehicle Ali eage 14 Miles(Q $ 070 $10
rg 4%A roue(t=scalabor tor Cre(1)Yea;frApplicable $0
N GRAND TOTAL $50,000
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• N Professional Fees
•D 0 ENGINEER'S HOURLY CONSTRUCTION ESTIMATE
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7 C7 Engineering and land Suneymg,Inc HLA Project Number 21107C
C = Project Role Principal in Project
-• Charge Manager
a it3 Director of Supervisor of Licensed
O w Senlor Licensed Licensed Licensed Contract Contract Surveyor on Total
7 Engineering. Project Construction, Professional Resident Engineering Total Labor
N Employee Classlficanon Pnnclpal Principal Pnnclpal Land Professional Administrator Administrator Three Man Labor
COQo Engineer Engineer Surveyor construction, Engineer Engineer II Planning. Land MI Engineer ll Craw Hours
Hous Dollars
c other Other Servyor
-o ) TASK I RATE $274 5245 $245 $245 $221 $202 $202 $199 $166 $166 $139 $123 $107
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3 O 1.0 CONSTRUCTION ENGINEERING
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• a 1 Contractor Contract Development and Coccdinahon 4 2 2 4 12 4 28 $5,182
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OZ(7, 2 Preconsruchon Meeting 4 4 4 4 4 4 32 56,534
A - 3 Geometnc Control and Construction Staking 4 12 12 40 360 428 $58.296
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x' 4 Construction Observation 1350 80 1430 $232,660
o N 5 Material Submittal Renew 40 20 20 8 40 20 20 168 $32,616
X 6 Weeldy Meeting 8 8 40 40 40 16 20 30 202 $42,404
N7 Monthly Progress Estimate 20 20 8 30 30 108 820,896
(j 8 Final WagGMough and Punchlist Monitonng 4 2 2 4 4 8 24 $4,626
m 9 Record Dravings 2 2 2 4 2 12 S2,278
a
D 10 Monitor Contractor Compliance of Labor Standards 4 2 60 66 $9,1126
CD CD 11 Project Closeout 2 2 12 16 $2,614
c 12 Project Debrief Meeting 4 i .. 4 4 4 .. 32 87,016
CD
o Total Hours 14 14 4 118 112 84 54 48 106 1450 102 360 80 2546
c
7 Total Labor $3.836 $3,430 $980 $28,910 $24,752 $16,968 $10,908 59.552 $17.596 $240.700 $14,178 544,280 $8,560 3424,650
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(T GRAND TOTAL $427,000
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